January 06, 2026 Contract No. - 3677329
Putnam Park
LANDSCAPE MANAGEMENT AGREEMENT
THIS AGREEMENT is entered into January 6, 2026, by and between LandCare USA, LLC, located at 5151 Shoreham Pl. Suite 140, San Diego, CA 92122, hereafter referred to as the "Contractor", and City Of Cotati, the Owner or designated Owner's Representative, hereinafter referred to as “Owner”.
The parties wish to enter into an agreement to define the terms and conditions under which Contractor will provide landscape maintenance services to Owner.
The parties hereby agree as follows:
1) Services. The Contractor agrees to perform the landscape management services noted on the "Landscape Management Annual Schedule" in accordance with the “Specifications” both of which are attached to and incorporated into this Agreement, for the property of the Owner,located at Putnam Park , 53 Myrtle Avenue, Cotati, CA 94931, (hereinafter referred to as the "Property"). 2) Start Date. This Agreement shall commence on February 01, 2026, and end on January 31, 2027 and shall renew for one (1) additional year subject to price adjustments (paragraph 3.C. below) on the anniversary date of the Agreement unless terminated by either party by providing thirty (30) days written notice prior to the end of the then current term. 3) Consideration/Payment/Price Adjustments.
A. In consideration for the Contractor's performance for services described in the “Landscape Management Annual Schedule”, Owner agrees to pay Contractor a monthly amount of $2,575.00 which is equal to $30,900.00 annually, plus applicable sales tax, if any, as imposed by any governing agency at the rate then in effect.
B. Invoices will be sent on or about the 1st day of each month for current month's services and payment shall be due upon receipt. A late charge of 1.5% per month shall be charged on all amounts 30 days past due and a $20.00 fee will apply to any returned check.
C. Approximately sixty (60) days prior to each annual renewal, Contractor may send Owner notification of renewal and a price adjustment. If the Owner does not object in writing within 30 days of the date of the notification of price adjustment, then the renewal of this Agreement shall include the price adjustment. If the Owner objects to the notification of price adjustment in writing within 30 days of the date of notice then Contractor has the option to either (i) renew the Agreement without the price adjustment or (ii) terminate the Agreement. 4) Additional Services. Services performed and/or materials delivered, which are not specifically described herein, or changes in the size or physical condition of the Property will be deemed ‘Additional Services’. Additional services will be billed separately and all payments are due upon receipt. The performance of, and the payment for Additional Services are subject to all the terms and conditions of this Agreement.
5) Materials, Supplies, and Equipment. Contractor will furnish all materials, labor, supplies, and equipment necessary to perform the services specified.
6) Venue and Attorney’s Fees. This Agreement shall be governed by the laws of the State of California with venue in the same county where Contractor’s service location is based. In the event of suit or action commenced to enforce the terms of the Agreement, the prevailing party shall be entitled to reimbursement of its reasonable expenses, attorney's fees and costs, including appeals. 7) Minor Repairs. Contractor is authorized to perform up to $200.00 worth of repairs not covered by this Agreement without prior approval of Owner.
LandCare
463 Yolanda Ave. Santa Rosa, CA 95404
707.829.8064 License # 1053238 Page 1 of 8
January 06, 2026 Contract No. - 3677329
Putnam Park
8) Liability. Contractor is an independent contractor and the Owner assumes no liability for injury to the Contractor or the Contractor's agents or employees, unless such injury is caused by the Owner,the Owner's agents, servants, or employees. It is further understood that the Contractor is not liable for any damage of any kind whatsoever that is not caused by the Contractor,its agents, or employees and Contractor shall not be responsible for any damages other than direct damages. This exclusion includes, without limitation, incidental, consequential, special and punitive damages. 9) Insurance. Contractor agrees to carry worker’s compensation, comprehensive general liability, and automobile insurance in an amount not less than $1,000,000 in the aggregate. 10) Notification of Deficient Work. If Owner believes Contractor is providing deficient work, Owner agrees to notify Contractor of deficiencies, in writing, within 10 days of said occurrence. If written notice is not received by Contractor within 10 days Owner knew or should have known of the deficiencies, Owner is deemed to have waived any and all claims to recover past payments and/or rights to withhold present or future payments due under this Agreement. Upon a notification of deficient work, Contractor agrees to rectify such deficiencies within 14 days to the extent commercially reasonable. If the Contractor corrects the deficiencies in accordance with the schedule, it shall not forfeit any amounts due under this Agreement.
11) Early Termination. Either party may terminate this Agreement by giving 30 days written notice to the other party. Contractor may also immediately cease performance or terminate this Agreement if Owner refuses or fails to pay Contractor according to the terms of this Agreement. 12) Assignment. Neither party may assign this Agreement without the other’s written consent and then only after thirty (30) days prior written notice. Should Owner assign this Agreement to a new Owner or entity, Contractor may require (i) approval of the credit worthiness of the new Owner and (ii) written assumption by the new Owner of all terms of this Agreement. Contractor may subcontract any portion of this Agreement to a qualified third party.
13) Notices. Notice to Contractor shall be sufficient if made or addressed to 463 Yolanda Ave. Santa Rosa, CA 95404 and to Owner at the principal place of business stated herein. 14) Complete Agreement. This Agreement constitutes the entire Agreement of the parties. Both parties have read this Agreement and fully understand its contents.
LANDCARE USA, LLC Owner
By: By:
Name: Kurtis Parsons Name:
Title: Account Manager Title:
Date: Date:
This Agreement is valid only if accepted and executed by the Customer and/or Property Owner within thirty (30) days of the date first submitted or, if later than thirty (30) days, revalidated by Contractor.
LandCare
463 Yolanda Ave. Santa Rosa, CA 95404
707.829.8064 License # 1053238 Page 2 of 8
January 06, 2026 Contract No. - 3677329
Putnam Park
LANDSCAPE MANAGEMENT ANNUAL SCHEDULE
SERVICES
Maintenance Visit
Irrigation Start Up
Irrigation Checks
Irrigation Winterization
Turf Application - March
Turf Application - June
Turf Application - Sept
Turf Application - December
SUBTOTAL $30,900.00
SALES TAX $0.00
TOTAL $30,900.00
LandCare
463 Yolanda Ave. Santa Rosa, CA 95404
707.829.8064 License # 1053238 Page 3 of 8
January 06, 2026 Contract No. - 3677329
Putnam Park
PAYMENT SCHEDULE
SCHEDULE PRICE SALES TAX TOTAL PRICE
February $2,575.00 $0.00 $2,575.00
March $2,575.00 $0.00 $2,575.00
April $2,575.00 $0.00 $2,575.00
May $2,575.00 $0.00 $2,575.00
June $2,575.00 $0.00 $2,575.00
July $2,575.00 $0.00 $2,575.00
August $2,575.00 $0.00 $2,575.00
September $2,575.00 $0.00 $2,575.00
October $2,575.00 $0.00 $2,575.00
November $2,575.00 $0.00 $2,575.00
December $2,575.00 $0.00 $2,575.00
January $2,575.00 $0.00 $2,575.00
$30,900.00 $0.00 $30,900.00
LandCare Branch Information
Account Manager: Kurtis Parsons
Email Address: [email protected]
Primary Phone:
Customer Information
Primary Contact: Craig Scott
Primary Phone: (707) 665-3620
Primary Email: [email protected]
Billing Contact: Craig Scott
Billing Phone: (707) 665-3620
Billing Email: [email protected]
LandCare
463 Yolanda Ave. Santa Rosa, CA 95404
707.829.8064 License # 1053238 Page 4 of 8
January 06, 2026 Contract No. - 3677329
Putnam Park
SPECIFICATIONS
1.0 Turf Management
A. Lawn Mowing
i. For all turf areas, Contractor will inspect and police the grounds for litter and debris prior to each mowing and dispose of it.
ii. Turf will be mowed one time per week during active growing periods, and as often as required during slow periods of growth to maintain a neat and manicured appearance, weather permitting.
iii. Mowing height for all irrigated lawn areas will be in accordance with best horticultural practices for a finished cut height (typically, for most species, no less than 1½” and no more than 2½”) unless otherwise requested. Turf will be cut at a uniform height.
Mowing equipment will be kept sufficiently sharp and properly adjusted through daily servicing to provide a cleanly cut grass blade. Grass blade bruising, tearing, and shredding are to be prevented. Mowing pattern will be varied where possible to reduce rutting and compaction of grade. Any excess clippings will be dispersed and/or collected to prevent damage and unsightly appearance of lawns.
B. Edging & String Trimming
i. All sidewalks curb lines, concrete slabs, tree circles, and bed edges will be edged as often as necessary to maintain a neat and manicured appearance. String trimming will be performed around all trees, shrubs road signs, guard posts, utility poles, and other obstacles.
C. Cleaning of Walks
i. At the conclusion of each visit, walks adjacent to work areas will be blown clean.
2.0 Shrub & Bed Maintenance
A. Policing & Grooming
i. Landscaped areas will be patrolled throughout the growing season for weeds, litter, and debris. Particular attention will be paid to entryways, focal points, and high traffic areas.
ii. Planter beds will be groomed to promote an attractive and fresh appearance.
B. Edging & String Trimming
i. Complete trimming, edging, and weeding of all shrub and ground cover areas will be done on a cyclical basis.
C. Pruning
i. Major pruning will be done following flowering or during plant’s dormant season. ii. Shrubbery and hedges will be pruned at established “maintenance” height. iii. Groundcover will be pruned as required to “contain” perimeter growth to within bed areas where adjacent to walks, curbs, and structures. Mature groundcover will be maintained at a consistent appearance with a beveled or rolled edge at hard surfaces.
LandCare
463 Yolanda Ave. Santa Rosa, CA 95404
707.829.8064 License # 1053238 Page 5 of 8
January 06, 2026 Contract No. - 3677329
Putnam Park
iv. Shearing of plants will occur only where previous practice has been to shear, or as directed. v. Removal of leaves and debris from lawns, planter beds, and walkways will be completed throughout the year as needed to maintain a clean appearance.
3.0 Arbor Care & Pruning
A. Skirting
i. Trees will be “skirted” as needed to allow for pedestrian and vehicle clearance. ii. Lower branches of trees will be removed when in conflict with the growth of plantings beneath.
B. Pruning
i. Pruning is limited to work that can be contained from the ground. ii. On trees that are over 12’, only low hanging branches that are considered a hazard to pedestrians or vehicles will be pruned as part of this agreement. iii. Trees less than 12’ total height will be pruned to remove weak, dead, damaged, and diseased portions of the tree for natural growth development.
iv. Cuts will be flush and clean, leaving no stubs or tearing of bark. Major pruning will be done following flowering or during plant’s dormant season.
C. Staking & Guying
i. Staked or guyed trees shall be monitored.
ii. Supports will be removed or loosened when appropriate to prevent girdling of the trunk and encourage root development for support.
4.0 Fertilization
A. Contractor will provide all labor and materials to fertilize lawn, shrubs, and ground cover to maintain proper nutrient levels and provide a consistent, healthy appearance.
B. Turf, shrub, and ground cover areas will be fertilized with specially formulated products including well balanced, slow-release fertilizers.
C. Fertilizer product will be selected based on plant type and season.
5.0 Environmental Weed & Pest Control Program
A. Handling
i. Contractor shall follow the requirements of the City's Integrated Pest Management Program which is attached and part of this agreement.
ii. All applications of herbicides or pesticides will be performed under the direction of a licensed pest control applicator and in accordance with the laws of the state. iii. All safety precautions will be taken in the handling and application of chemicals as stated on manufacturer’s labels.
B. Weeds
i. Broadleaf turf weeds will be treated as needed in the spring and fall with applicable materials.
LandCare
463 Yolanda Ave. Santa Rosa, CA 95404
707.829.8064 License # 1053238 Page 6 of 8
January 06, 2026 Contract No. - 3677329
Putnam Park
ii. Weeds in shrub, planter beds, ground cover areas, tree circles, and sidewalk cracks adjacent to landscaped areas will be controlled by a manual weeding program or by the use of selective herbicides, including pre-emergent herbicides.
C. Pests
i. Planting areas will be monitored for insect and disease infestations. Moles, field mice, ground squirrels, gophers, and other rodent activity will be monitored. Notification of problems and recommendations for timely appropriate, control measures will be made. ii. Safety Data Sheets (SDS) for all chemicals used on site will be available from Contractor to clients in accordance with EPA and OSHA regulations. iii. Contractor will comply, at all times with requirements for hazardous communications programs. Pest control specialists are trained and supervised in the safe application, storage, and disposal of chemicals in accordance with EPA, OSHA, and DPR regulations.
6.0 Irrigation Equipment & Operation
A. Scheduling
i. Irrigation controllers will be scheduled to maximize existing system efficiency and will be set for night and/or early mornings unless instructed otherwise by Owner. ii. Controller programs will be adjusted as determined by weather and plant requirements and will be shut off during periods of rain.
B. Cleaning and Monitoring
i. Sprinklers will be cleaned and adjusted to provide the best coverage possible from your existing system.
ii. Each zone will be turned on and monitor for leaks or malfunctioning parts and adjusted for proper spray arc and maximum system efficiency.
C. Inspection and Repairs
i. Damage or vandalism caused by others shall be reported to owner promptly. ii. Repair and/or replacement of any damaged or malfunctioning components beyond Contractor control will be submitted as an extra.
iii. Damage caused to the irrigation system by Contractor shall be repaired immediately and at no charge.
7.0 General Conditions
A. Owner is responsible for all costs associated to water.
B. Contractor will provide uniformed staff supervised by fully trained Supervisors and Production Managers.
C. Mobile communications are in use during regular business hours and emergency after-hours communication is available.
D. Contractor provides all payment of wages, workers’ compensation insurance, social security LandCare
463 Yolanda Ave. Santa Rosa, CA 95404
707.829.8064 License # 1053238 Page 7 of 8
January 06, 2026 Contract No. - 3677329
Putnam Park
tax, employment compensation tax, employer’s liability insurance, and all other requirements of federal, state, and local government.
E. Licenses and proof of insurance are available on request. California Contractor License: C27 License – 1053238 F. Inspection of site(s) will be made regularly and problems, if found, will be discussed by Contractor with the Owner.
G. Written, comprehensive inspection reports will be provided, upon request.
H. Organic debris collected by Contractor is removed from site and recycled and/or composted.
8.0 Work Performed at an Additional Fee
A. Any work not listed above is considered extra work which will be agreed upon by both parties in advance of work performed and billed separately.
B. Irrigation repairs and replacements, including but not limited to, irrigation mainlines, valves, controllers, wires, nozzles, lateral lines, and any work under hardscape, all of which will be repaired as an extra charge using time and material rates.
C. Trimming of trees over 12’ in total height.
D. Treatment for rodents, snails, diseases, or pests on lawns, trees & shrubs, except as specified, or requiring any overhead application.
E. Any unforeseen pest invasion requiring control above and beyond normal horticultural practices.
F. Parking lot maintenance (parking lot sweeping, leaf pickup, litter pickup).
G. Aeration, scalping, or renovation of lawn areas.
H. Correcting pre-existing conditions such as dead or dying plant material requiring remedial work.
I. Cleaning and/or repairing from acts of vandalism, natural disorders, or acts of God.
J. Materials such as mulch or annual or perennial color.
K. To the extent applicable, the parties agree that services listed on Addendum A shall be included as work under the Agreement.
LandCare
463 Yolanda Ave. Santa Rosa, CA 95404
707.829.8064 License # 1053238 Page 8 of 8
Addendum A