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Cotati Cultural Event Grant Program Application - Submission #2961 Date Submitted: 10/27/2025
Cotati Cultural Event Grant Program Application
Event Title
Running Fence Run -50th Anniversary Art and Music Celebration of Christo's "Running Fence" Applicant/Organization Name
Liberty Cookies, Inc
City State Zip
Contact Name Title
Telephone Email
Budget
Total Project Budget
10000
Applicant Cash Match
2000
In-Kind Resources
3000
Grant Request Amount
5000
Event Narrative Questions
Please provide an event description.
The Running Fence Run will hold an Saturday Sept 12, 2026 Art and Music Celebration of Christo's 1976 "Running Fence" at La Plaza Park. We will encourage a one-mile art walk/run from the SMART station to La Plaza Park with QR codes presenting interactive history of the Running Fence. A marathon, half-marathon, and 10K are being planned for Valley Ford, with buses ferrying runners and spectators from Cotati to the race start/finish. A scaled wrapped Arc de Triomphe, Christo's last art project before his death, is envisioned as a center piece in La Plaza Park for photo opportunities for runners and spectators.
How will your event promote diversity in the Cotati community? Our event will expose the community to the inclusive art of Christo, who called his Running Fence "a scream for freedom." Christo welcomed opponents and relished the democratic debate over the 2-week installation. We will announce the race to local schools in both English and Spanish and will invite a diverse range of non-profits to host exhibit booths.
How are you/your organization suited to produce this event? Please provide community resources that will be used if applicable (volunteers, vendors, local contributions, etc.)? I will be working with the Empire Runners and other local running clubs for the race and fun runs, and with arts groups and museums to host exhibits at the event. The marathon race (in planning) will be managed by a professional race management team. The race approval is not a requirement for the Art and Music Festival or one-mill art walk/run.
What are your goals for this event? What population are you aiming to serve? Using measurable amounts whenever possible, please explain how you will know if you have succeeded in your goals The goal is to reignite the Running Fence's global publicity of the 1970's and boost awareness of Sonoma County and the beauty of our regional landscape. We also want to organize a timed foot race in the beautiful, tranquil and rural environment of Valley Ford to acknowledge the "running" theme of Christo's installation.
How will you be able to host successfully continue your proposed event in future years, without Cotati Cultural Grant funding?
If the marathon is successfully approved and executed, it would be a self sustaining venture that could fund an annual celebration. The art walk/run and an art festival on its own could also be self sustaining, but more is interesting when tied to a running event or major anniversary.
How does your event promote community togetherness and/or a broad community appeal? The Running Fence was the most publicized art event in Sonoma County history. We will have interactive exhibits and encourage local artists and school children to create art inspired by Christo and Jeanne-Claude's artworks and the theme of running. We will also encourage community fun runs (without street closures or timed races).
Do you own/operate a Cotati business/organization? If so, please list.
N/a
A completed Park Use/Special Event application is required.
Park Use/Special Event Application
Park Use and Special Event Permit Policy and Application 201 West Sierra Avenue, Cotati CA 94931 (707)792-4600
Name of Applicant or Organization: Liberty Cookies, Inc Name of Contact:_ Tax ID # (if Non-Profit):
Address:
Street City State Zip Code
Phone Number: Email Address:
9/12/2026 ,5:00am 1500
Date of Event: Arrival/Completion Time: Estimated Attendees:
Art and Music Festival
Type of Special Event:
PARK REQUESTED:
La Plaza Park Kotate Park Sunflower Park
Draper Park Falletti Park Santero Park
Putnam Park Veterans Park Civic Center (Cator) Park
Alcoholic Beverages Sold: Yes No
Food served: No Yes Sold
Alcohol not permitted in parks without City Council approval & an ABC license Street Closure Requested: Yes No Park Closure Requested: Yes No Eletricity Needed
Animals: Yes No
(La Plaza Park Only):
Inflatable Jump House: Yes No Film Production: (if yes, see pg. 10) Yes No As an applicant for a City of Cotati Park Use and Special Event permit, facilities, I hereby agree to assume all risks for loss, damage, liability, injury, cost or any expense that may arise during or be caused in any way by use or occupancy of any area or facility of the City of Cotati. I further agree that in consideration of being permitted to use said facility, I will hold the City of Cotati, its officials and employees free and harmless from any loss, liabilities, damages, and/or injuries to persons and property occurring during applicant's use or public liability insurance as stated in "Park Use and Special Event Permit Policy" with the City of Cotati named as additional insured to be submitted no later than one month prior to the rental date. I have read the rules and regulations of rental carefully and agree to them as written. I understand that applications not submitted thirty (30) days prior to event may not be able to be processed.
Applicant Signature: Date:
Date of Application: Date Insurance Received:
Additional Comments/Conditions:
Park Use Fee: Deposit Received: Deposit Returned:
101-00-60702-000000 101-00-35002-000000
Street Closure Fee: Restroom Cleaning Fee:
101-23-64022-000000 101-24-80188-CLEANS
Group Classification: Cotati Resident Non - Resident ABC License Received 9 Please describe your event in more detail here. Include information such as agenda for the event. For events in La Plaza Park, use the attached map to indicate location of shade tents, tables, etc.
An Art and Music Festival to Celebrate the 50th Anniversary of Christo's Running Fence.
If a planned marathon at Valley Ford is successfully approved, this event would have post race celebrations and video coverage of the race on a projection screen. Buses for runners and spectators would run from SMART and the Cotati Hub to the race start/finish line. This part of the festival is a stretch goal and not required.
A one-mile walk/run from SMART will encourace the use of public transit and will feature QR codes for interactive art history displays along the East Cotati Avenue sidewalks. 5:00am to 5:00pm (only if Valley Ford race is approved). 11:00am to 5:00 pm Festival time (if no race).
FILM PERMITS ONLY:
Production Type: Production Name: Number of Days Filming:_ Name of Production Company: _ _Contact Name and Email:
10 Upload your completed Park Use/Special Event Application Cotati special event permit 2026. pdf
Signature and Certification Letter
(hereby certify that all the facts, figures and representations made in this application, including all attachments, are true and correct.
This application is made with the written approval of my board of directors, which is attached to this application. [agree that all publicity, press releases, publications, materials and /or media advertising produced as a part of this proposed project will acinowledge the Cotati Cultural Grant Program as an event sponsor. i agree to carry out this project as outlined within this application. Further, I understand that failure to do so will invalidate this agreement and necessitate the immediate return of all Cotati Cultural Grant Program monies to the City of Cotati.
Electronic Signature Agreement
By checking the "I agree" box below, you agree and acknowledge that I) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
- I agree
Yes
Signature (First M. Last) Date
*Grant applications must be submitted with a completed Park Use & Special Event Policy application.
Cotati Cultural Event Grant Program Application - Submission #3001 Date Submitted: 11/27/2025
Cotati Cultural Event Grant Program Application
Event Title
Afronisian Afresh Live Event
Applicant/Organization Name
Los Angeles National Divisional Leauge
City State Lip
Los Angeles CA 90025
Contact Name Title
Telephone Email
Budget
Total Project Budget
25000
Applicant Cash Match
5000
In-Kind Resources
0 Grant Request Amount
20000
Event Narrative Questions
Please provide an event description.
AFRESH: The Afronisian Royal Celebration is a multi-tier cultural arts event series dedicated to honoring the rhythm, heritage, and artistic identity of Afronisian people. Rooted in the theme "Paradise of Rhythm & Heritage, AFRESH blends music, dance, culinary experience, visual arts, and cultural event into a world-class experience. The program showcases the "DNA of Talent,
highlighting how Afronisian ancestry, movement, and creativity flow through generations.
The event is designed in three scalable tiers, enabling broad programming throughout the year-from intimate cultural gatherings to large-scale audiences productions. Grants & Gifts support will ensure high-quality execution, professional staging, and meaningful artist compensation. "AFRESH aims to become the definitive cultural showcase and touring experience for Afronisian culture in the United States and internationally How will your event promote diversity in the Cotati community? Our event will promote diversity in the Cotati community by creating an inclusive cultural experience that highlights the creative traditions, stories, and artistic expressions of the Afronisian diaspora. Through music, dance, culinary arts, visual storytelling, and community engagement, the event introduces residents of Cotati to cultural perspectives that may be underrepresented in mainstream spaces. This fosters opportunities for cross-cultural dialogue, shared learning, and meaningful community connection.
The program is intentionally designed for audiences of all backgrounds, offering accessible pathways for participation— whether through attending performances, engaging in cultural food tasting, learning about Afronisian heritage, or supporting emerging artists from historically marginalized communities. Local residents are invited to explore new forms of artistic expression and develop a deeper understanding of global cultural contributions that enrich the broader social fabric.
How are you/your organization suited to produce this event? Please provide community resources that will be used if applicable (volunteers, vendors, local contributions, etc.)? Our organization is uniquely suited to produce this event due to our experience in arts programming, cultural event production, and community engagement. We have a proven track record of developing high-quality live event showcases that integrate live performance, culinary arts, visual art.
What are your goals for this event? What population are you aiming to serve? Using measurable amounts whenever possible, please explain how you will know if you have succeeded in your goals The goals for this event are to celebrate and share Afronisian cultural heritage through music, dance, culinary traditions, and visual storytelling while creating meaningful opportunities for emerging artists, cultural dancers, musicians, culinary creatives, and visual artists to present their work. The event aims to increase cultural diversity and encourage greater community engagement in Cotati by providing an accessible and inclusive arts experience for residents of all backgrounds. Additionally, the program is designed to build stronger community connections across age groups, cultural identities, and interests through shared artistic and educational experiences. By partnering with local vendors, artists, and small businesses, the event also strives to strengthen the local economic and creative ecosystem, ensuring that the community benefits both culturally and economically from the program.
How will you be able to host successfully continue your proposed event in future years, without Cotati Cultural Grant funding?
Our long-term plan is to ensure that the AFRESH cultural event becomes a self-sustaining annual program that can continue successfully even without future Cotati Cultural Grant funding. After the first year, we will expand our revenue model to include diversified income streams such as ticket sales, vendor fees, sponsorships, community partnerships, and in-kind contributions. As the event grows its audience and reputation, we expect increased interest from local businesses, cultural organizations, and regional sponsors who value community-based arts programming and are seeking meaningful avenues for visibility and engagement
How does your event promote community togetherness and/or a broad community appeal? The AFRESH cultural event promotes community togetherness and broad community appeal by creating a shared space where residents of all ages, backgrounds, and identities can come together to experience music, dance, storytelling, and culinary traditions in a welcoming and inclusive environment. The event is designed to unite the community through the universal language of the arts-encouraging people to connect, learn, celebrate, and participate regardless of cultural familiarity or prior exposure to Afronisian traditions.
Do you own/operate a Cotati business/organization? If so, please list.
Na
A completed Park Use/Special Event application is required.
Park Use/Special Event Application
Upload your completed Park Use/Special Event Application Park-Use-and-Special-Event-Reservation-Policy-and-Application-Packet-PDF.pdf Signature and Certification Letter
I hereby certify that all the facts, figures and representations made in this application, including all attachments, are true and correct.
This application is made with the written approval of my board of directors, which is attached to this application.
I agree that all publicity, press releases, publications, materials and /or media advertising produced as a part of this proposed project will acknowledge the Cotati Cultural Grant Program as an event sponsor.
I agree to carry out this project as outlined within this application. Further, I understand that failure to do so will invalidate this agreement and necessitate the immediate recur of all Cotati Cultural Grant Program monies to the City of Cotati.
Electronic Signature Agreement
By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
- I agree
Yes
Signature (First M. Last) Date
Park Use and Special Event Permit Policy and Application 201 West Sierra Avenue, Cotati CA 94931 (707)792-4600
Name of Applicant or Organization: Los Angeles National Divisional League Name of Contact: Tax ID # (if Non-Profit):
Address
Street City State Zip Code
Phone Number: Email Address:
Date of Event: 04-26 Arrival/Completion Time: 5:00pm Estimated Attendees:
Live Arts & Culture Events
Type of Special Event:
PARK REQUESTED:
La Plaza Park Kotate Park Sunflower Park
Draper Park Falletti Park Santero Park
Putnam Park Veterans Park Civic Center (Cator) Park
Alcoholic Beverages Sold: Yes_ X NoO
Food served: No Yes Sold L
Alcohol not permitted in parks without City Council approval & an ABC license Street Closure Requested: Yes No Park Closure Requested: Yes No Eletricity Needed Yes No
Animals: _
(La Plaza Park Only):
Inflatable Jump House: Yes No Film Production: (if yes, see pg. 10) Yes No As an applicant for a City of Cotati Park Use and Special Event permit, facilities, I hereby agree to assume all risks for loss, damage, liability, injury, cost or any expense that may arise during or be caused in any way by use or occupancy of any area or facility of the City of Cotati. I further agree that in consideration of being permitted to use said facility, I will hold the City of Cotati, its officials and employees free and harmless from any loss, liabilities, damages, and/or injuries to persons and property occurring during applicant's use or public liability insurance as stated in "Park Use and Special Event Permit Policy" with the City of Cotati named as additional insured to be submitted no later than one month prior to the rental date. I have read the rules and regulations of rentai carefully and agree to them as written. 1 understand that applications not subnitted thirty (30) davs prior to event may not be able to be processed.
Applicant Signa Date.
Date of Application: Date Insurance Received:
Additional Comments/Conditions:
Park Use Fee: Deposit Received: S0-003502-0000 Deposit Returaed:
101-00-60702-000000
Street Closure Fee: Restroom Cleaning Fee:
101-23-64022-000000 101-24-80188-CLEANS
Group Classification: Cotati Resident Non - Resident C ABC License Received D Please describe your event in more detail here. Include information such as agenda for the event. For events in La Plaza Park, use the attached map to indicate location of shade tents, tables, etc.
The Royal Afresh event is held though out the year to Showcase the Afronisian Culture We are the Royal Bloodline of our Heritage with generations of dna flowing though our bloodline our live event sh Dance, and visual arts through the night. We start with grand opening ceremonies of dancers and Drumming with powerful poetic lyrics. Throughout the event you will experience the cultural culinary traditional food and chef experience. The audience will appreciate our main artists who perform soulfi Sounds and emotional storytelling through music.
FILM PERMITS ONLY:
Production Type: Production Name: _Number of Days Filming:
Name of Production Company: _ _Contact Name and Email:
10 *Grant applications must be submitted with a completed Park Use & Special Event Policy application.
Cotati Cultural Event Grant Program Application - Submission #3008 Date Submitted: 12/1/2025
Cotati Cultural Event Grant Program Application
Event Title
Cotati Hub Film Festival
Applicant/Organization Name
On Axis Productions
City State Zip
Contact Name Title
Telephone Email
Budget
Total Project Budget
$10,000 +
Applicant Cash Match
$5,000
In-Kind Resources
TBD
Grant Request Amount
55,000
Event Narrative Questions
Please provide an event description.
The Cotati Hub Film Festival is a grassroots celebration of local filmmaking and inspired content creators. Shining a spotlight on the storytellers who capture the true spirit of Sonoma County. This community-driven event brings together filmmakers, artists, and neighbors for a vibrant showcase of original shorts, documentaries, animation and creative experiments.
We all have a story to tell. Whether you're a seasoned filmmaker or a first-time creator with something to say, the Cotati Hub Film Festival is where local voices rise, ideas spark, and the culture of Cotati comes to life on the screen.
How will your event promote diversity in the Cotati community? This Festival is - for us by us. The Cotati Hub Film Festival celebrates and uplifts creators from all backgrounds. By keeping submissions accessible, spotlighting underrepresented voices, offering inclusive screenings, and inviting a diverse group of artists, the festival ensures that every storyteller has a place on the screen and everyone has a seat in the audience.
How are you/your organization suited to produce this event? Please provide community resources that will be used if applicable (volunteers, vendors, local contributions, etc.)? My name is grew up here. Went to Penngrove Elementary and Petaluma High. My father used to play at the Inn at the Beginning and I would sleep under the tables late at night as he finished his set. Along with my wife Maura, we are also the founders and 1, creative director of the Hermosa Beach Film Festival. 1 ran that festival for 6 years. After 25 vears in LA: have moved, with a breath of comfort, back too Cotati. I'm a writer/director, but mostly an event producer.
My company at www.SeasideCinemaProductions.com and my production company at www.OnAxisProductions.com are both here to help.
What are your goals for this event? What population are you aiming to serve? Using measurable amounts whenever possible, please explain how you will know if you have succeeded in your goals This is a multi faceted event. Created for both the young and old, LGBTQ, cowboys and everyone in between.
It all begins with the submission process and getting the word out for our "Call for Entry's" campaign. Also working with local businesses that we can provide sponsorship opportunities for and also support. These events take a village, luckily for us, that is exactly what we have.
How will you be able to host successfully continue your proposed event in future years, without Cotati Cultural Grant funding?
These events also take time to develop. We believe that each year the Festival will expand to include workshops on independent filmmaking, industry panel discussions and mentorships to those that have a story to tell and can calibrate with our creative community to help.
How does your event promote community togetherness and/or a broad community appeal? New ideas require old buildings. Bringing the community together to share ideas and to experience these films is an exercise in critical thinking. Films were never meant to be watched on a phone or binge from a couch, but to experience together as a group. Laughter breeds laughter. Sharing all the emotions of cinema is meant to be experience together.
Do you own/operate a Cotati business/organization? If so, please list.
Not as of yet but, we do have great plans!
A completed Park Use/Special Event application is required.
Park Use/Special Event Application
Upload your completed Park Use/Special Event Application Choose File No file chosen
Signature and Certification Letter
(hereby certify that all the facts, figures and representations made in this application, including all attachments, are true and correct.
This application is made with the written approval of my board of directors, which is attached to this application i agree that all publicity, press releases, publications, materials and or media advertising produced as a part of this proposed project will acinowledge the Cotati Cultural Grant Program as an event sponsor. (agree to carry out this project as outlined within this application. Further, I understand that failure to do so will invalidate this agreement and necessitate the immediate return of all Cotati Cultural Grant Program monies to the City of Cotati Electronic Signature Agreement
By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later datel
- I agree
Yes
Signature (First M. Last) Date
*Grant applications must be submitted with a completed Park Use & Special Event Policy application.
Cotati Cultural Event Grant Program Application - Submission #3012 Date Submitted: 12/5/2025
Cotati Cultural Event Grant Program Application
Event Title
Rotary Club of Rancho Cotati, " United for Good" Cinco de Mayo Festival 2026 - Park Use and Special Event Permit Policy and Application 201 West Sierra Avenue, Cotati CA 94931 (707) 792-4600
Name of Applicant or Organization: On Ais Productions - Segside Ginema Name of Contad Tax ID # (if Non-Profit: N/A
Address:
Street City State Zap Code
Phone Number: Email Address:
Date of Event: 9/202 Arrival/Completion Time: 3 Estimated Attendees: 300 Type of Special Event: FIlm Festival
PARK REQUESTED:
Kotate Park Sunflower Park
La Plaza Park
Draper Park Falletti Park Santero Park
Putnam Park Veterans Park Civic Center (Cator) Park
Putnam Field Block Party Cator Field
Other
Alcoholic Beverages Sold: Yes No Food served: No Sold
Alcohol not permitted in parks without City Council approval & an ABC license Street Closure Requested: Yes Park Closure Requested: Yes No No
Electricity Needed
Yes No
Animals: Доле (La Plaza Park Only):
Inflatable Jump House: Yes No Film Production: (if yes, see pg. 10) Yes No As an applicant for a City of Cotati Park Use and Special Event permit, facilities, I hereby agree to assume all risks for loss, damage, liability, injury, cost or any expense that may arise during or be caused in any way by use or occupancy of any area or facility of the City of Cotati. I further agree that in consideration of being permitted to use said facility, I will hold the City of Cotati, its officials and employees free and harmless from any loss, liabilities, damages, and/or injuries to persons and property occurring during applicant's use or public liability insurance as stated in "Park Use and Special Event Permit Policy" with the City of Cotati named as additional insured to be submitted no later than one month prior to the rental date. I have read the rules and regulations of rental carefully and agree to them as written. I understand that applications not submitted thirty (30) days prior to event may not be able to be processed.
Applicant Signature: Date:
Date of Application: Date Insurance Received:
Additional Comments/Conditions:
Park Use Fee: Deposit Fee: Deposit Returned:
101-00-60702-000000 101-00-35002-000000
Street Closure Fee: Restroom Cleaning Fee:
101-23-64022-000000 101-24-80188-CLEANS
Group Classification: Cotati Resident Non - Resident ABC License Received Please describe your event in more detail here. Include information such as agenda for the event. For events in La Plaza Park, use the attached map to indicate location of shade tents, tables, etc.
The Cotati Independent Film Festival is developed
to evolve as it grous into a Cotati Siguster event.
Site sumns for electeal and othe legistics will need
to be Flushed out , but the over all structure of the
Fastius/ will be pratty straght forward.
Food vender will hopefolly support local causes and we would like to work toward those gos/s with the quidence from
(real leaders in the community.
Another option I'd like to explore is The Cotati Room - There may be an option to set that up as a Theater and
then also vic the class reams thit might be available
fee workshaps. -
FILM PERMITS ONLY:
Production Type: Production Name: Number of Days Filming:
Name of Production Company: Contact Name and Email:
10 La Plaza Park Events: Indicate layout of event
on this map.
Map not to scale
Playground
67 10P4.
Restrooms
Soverd Sucations
Public Potentis
Prejaktion Vender Tents
Parking
roff
sireen
Bandstan
hoff
Sound.
20ft soft.
Tent l10f1. Tent 10ft.
Production workshops
N
Applicant/Organization Name
Rotary Club of Rancho Cotati
City State Zip
Contact Name Title
Telephone Email
Budget
Total Project Budget
$12,000
Applicant Cash Match
$3,000
In-Kind Resources
$1,000
Grant Request Amount
$8,000
Event Narrative Questions
Please provide an event description.
Rotary Club of Rancho Cotati is proud to host the first Cinco de Mayo Festival at the LA Plaza Park in downtown Cotati on May 5, 2026. A vibrant community celebration with food vendors, nonprofit organizations, businesses information, live music,
family entertainment and including children's activities. Theme "United for Good" How will your event promote diversity in the Cotati community? This Festival will unite local residents and visitors for a day of Latin culture, friendships, and fun all in support of our Rotary Club's mission to bring together people, community leaders and organizations to explore how local collaboration can be achieved towards the sustainable goal to promote diversity in Cotati which closely aligns with one of Rotary's focus. As Rotarian, this is our commitment to the community for Cotati! How are you/your organization suited to produce this event? Please provide community resources that will be used if applicable (volunteers, vendors, local contributions, etc.)? Local volunteers with prior experience organizing Cinco de Mayo festivals in Sonoma County and Rotarian members.
Local food vendors with certification to handle food following SC Health guidelines Collaborating for proper guidelines from fire department, CHP, City of Coati, Parks & Rec Collaborating with surrounding Cotati businesses.
What are your goals for this event? What population are you aiming to serve? Using measurable amounts whenever possible, please explain how you will know if you have succeeded in your goals Rotary Club goal of the event is to be successful by the attendance of our local community on a Tuesday evening of fun at the La Plaza park and bring awareness to people of what Rotary contributes to the community, in addition for people to engage with Rotary Clubs on ways people can volunteer within our community of Cotati. Population aiming for is, everyone and are invited to enjoy Cinco de Mayo Festival on Tuesday 5/5/2026.
How will you be able to host successfully continue your proposed event in future years, without Cotati Cultural Grant funding?
Rotary Focus is to generate interest in the local business and get their financial support. In addition, raising funds throughout the year in preparation in keeping this festival going annually as it has been done successfully in other cities in Sonoma County with the support of their cities and the many volunteers willing to participate their time. We want Cotati residents to enjoy Cotati events and, in the future, participate to volunteer with Cotati projects! How does your event promote community togetherness and/or a broad community appeal? Food, entertainment, culture awareness, and gatherings always bring community together. What also makes a difference in promoting is the location. As for La Plaza Park, location, location and location is key to any great event. Cotati has other annual festivals which all are successful, and this Cinco de Mayo will also be a success for the community of Coati. The Rotary Club of Rancho Cotati would like Cinco de Mayo to be our signature annual family events in Cotati.
Do you own/operate a Cotati business/organization? If so, please list.
Rotary Club of Rancho Cotati is a non-profit organization. Current president 2026-2027 Rotary Club meets at China Village Restaurant on Old Redwood Hwy. Cotati. Meeting from noon to 1:30 Thursdays and starting January 2026, changing to Tuesdays. Rotary Club of Rancho Cotati started 2007.
Most of club members live in Cotati and Rohnert Park
Our PO Box 2456 Rohnert Park CA 94927
A completed Park Use/Special Event application is required.
Park Use/Special Event Application
Upload your completed Park Use/Special Event Application Permit.pdf
Park Use and Special Event Permit Policy and Application 201 West Sierra Avenue, Cotati CA 94931(707)792-4600
Name of Applicant or Oroanization: Rotary Club of Rancho Cotati Name of Contact: SID # (if Non-Profit):
Address:
Street City State Zip Code
Phone Number: Email Address:
May 52026 300 +
Date of Event: Arrival/Completion Time: 12pm/9pm Estimated Attendees:
Type of Special Event: Cultural Cinco De Mayo Festival
PARK REQUESTED:
La Plaza Park Kotate Park Sunflower Park
Draper Park Falletti Park Santero Park
Putnam Park Veterans Park Civic Center (Cator) Park
Alcoholic Beverages Sold: Yes
Food served: No Yes Sold
Alcohol not permitted in parks without City Council approval & an ABC license Street Closure Requested: Yes No Park Closure Requested: Yes No Animals: no Eletricity Needed Yes
No
(La Plaza Park Only):
Inflatable Jump House: Yes No Film Production: (if yes, see pg. 10) Yes No As an applicant for a City of Cotati Park Use and Special Event permit, facilities, I hereby agree to assume all risks for loss, damage, liability, injury, cost or any expense that may arise during or be caused in any way by use or occupancy of any area or facility of the City of Cotati. I further agree that in consideration of being permitted to use said facility, I will hold the City of Cotati, its officials and employees free and harmless from any loss, liabilities, damages, and/or injuries to persons and property occurring during applicant's use or public liability insurance as stated in "Park Uise and Special Event Permit Policy" with the City of Cotati named as additional insured to be submitted no later than one month prior to the rental date. I have read the rules and regulations of rental carefully and agree to them as written. I understand that applications not submitted thirty (30) davs prior to event mav not be able to be processed.
Applicant Signature: Date
Date of Application: Date Insurance Received:
Additional Comments/Conditions:
Park Use Fee: Deposit Received: Deposit Returned:
101-00-60702-000000 101-00-35002-000000
Street Closure Fee: Restroom Cleaning Fee:
101-23-64022-000000 101-24-80188-CLEANS
Group Classification: Cotati Resident Non - Resident ABC License Received Signature and Certification Letter
I hereby certify that all the facts, figures and representations made in this application, including all attachments, are true and correct.
This application is made with the written approval of my board of directors, which is attached to this application.
I agree that all publicity, press releases, publications, materials and /or media advertising produced as a part of this proposed project will acknowledge the Cotati Cultural Grant Program as an event sponsor.
I agree to carry out this project as outlined within this application. Further, I understand that failure to do so will invalidate this agreement and necessitate the immediate return of all Cotati Cultural Grant Program monies to the City of Cotati.
Electronic Signature Agreement
By checking the "I agree" box below, you agree and acknowledge that I) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
-I agree
Yes
Signature (First M. Last) Date
*Grant applications must be submitted with a completed Park Use & Special Event Policy application.
Cotati Cultural Event Grant Program Application - Submission #3013 Date Submitted: 12/5/2025
Cotati Cultural Event Grant Program Application
Event Title
The Circle Exchange: Native Plant, Food, and Wisdom Sharing Applicant/Organization Name
NATIVE AMERICANS IN HIGHER EDUCATION AND MENTORSHIP
City State Zip
Contact Name Title
Telephone Email
Budget
Total Project Budget
10,000
Applicant Cash Match
In-Kind Resources
5,000
Grant Request Amount
5,000
Event Narrative Questions
Please provide an event description.
The Circle Exchange is a free, culturally enriching community event designed to foster resilience, education, and intergenerational connection for Native American families and individuals in the Cotati area.
Hosted by the Native Americans in Higher Education and Mentorship organization, this unique gathering celebrates Traditional Ecological Knowledge (TEK) and provides vital support to students navigating college life.
Event Highlights Include:
Higher Education Mentorship: Structured and informal sessions connecting Native students with established Native professionals and community leaders to discuss careers, academics, and success pathways.
The Barter Plant Exchange: A vibrant, non-monetary Native Plant and Seed Barter Exchange. Bring native seeds, plants, or cuttings to trade, reinforcing traditional Indigenous values of sharing, reciprocity, and ecological knowledge transfer.
Free Native Food Table: To ensure maximum accessibility and weicome all families, we will offer a complimentary tasting of traditional Native American dishes and beverages, including both vegan and non-vegan options.
Radical Inclusion: This event is explicitly welcoming of all family structures, including LGBTQIA+/2SP families, ensuring a safe and supportive space for every member of the community.
How will your event promote diversity in the Cotati community? The Circle Exchange is fundamentally an event that promotes diversity through intentional design, focusing on inclusion, equity, and cultural sharing
Key Diversity Elements:
Social Inclusion: We explicitly welcome LGBTQIA+/2SP families and diverse Native households, ensuring a safe, affirming, and multigenerational space that validates all family structures within the community.
Socioeconomic Equity: The event is entirely free to attend, and the Native Food Table provides complimentary food tastings (with vegan/non-vegan options), eliminating financial barriers for low-income families and students.
Cultural and Intellectual Diversity: The Barter-Only Native Plant and Seed Exchange celebrates Traditional Ecological Knowledge (TEK), integrating non-Western intellectual traditions into the community.
Educational Diversity: The Higher Education Mentorship component supports a population facing unique systemic barriers, promoting educational equity and increasing the visibility of diverse professional role models.
How are you/your organization suited to produce this event? Please provide community resources that will be used if applicable (volunteers, vendors, local contributions, etc.)? The Native Americans in Higher Education and Mentorship organization is uniquely positioned to successfully produce The Circle Exchange. Our capacity is built on three key strengths: targeted expertise, lean operational efficiency, and deep strategic local partnerships.
1. Targeted Expertise and Cultural Authority
Our national organization, anchored by its active Santa Rosa satellite program, provides the necessary infrastructure and cultural authority for a successful event in Cotati. Our core mission-supporting Native Americans in higher education— directly aligns with the mentorship component of this project. We possess the cultural competency required to manage traditional practices like the Native Plant/Seed Barter Exchange and the Native Food Table with the utmost respect and accuracy, ensuring the event is resonant and authentic for the community it serves.
2. Operational Efficiency and Fiscal Responsibility
We are committed to operating efficiently to ensure maximum grant funds go directly to the community. We utilize a lean operational structure, relying on a small, dedicated team of up to 5 core volunteers for logistics, ensuring focused and accountable execution. This efficiency supports our fiscally responsible strategy: we are requesting only $5,000 of the $10,000 total project cost, demonstrating our commitment to leveraging additional resources and minimizing reliance on grant funding for overhead.
3. Strategic Local Partnerships
The success of The Circle Exchange is secured by strategic collaborations that embed the event within Cotati's civic and economic landscape: Civic and Business Support: We are actively partnering with the Chamber of Commerce to secure support from local small businesses and with local non profits to expand our outreach to diverse ethnic communities.
4. Community Engagement: Our collaboration with La Plaza will ensure strong engagement with local families.
5. Resource Utilization: We leverage the invaluable knowledge of Elders and Knowledge Keepers (compensated via stipends) as our event anchors, utilize regional Native professionals as mentors, and engage Native vendors to enrich the cultural marketplace. These partnerships ensure the event is a truly collaborative community effort.
What are your goals for this event? What population are you aiming to serve? Using measurable amounts whenever possible, please explain how you will know if you have succeeded in your goals The Circle Exchange is a community-focused initiative aimed at enriching the lives of the Native American community in the Cotati and Sonoma County region.
Target Population:
The event specifically serves Native American students in higher education, Native professionals, Elders, Knowledge Keepers, and all Native American families and households, with an explicit commitment to ensuring inclusivity for LOB TQIA+ families.
Primary Goals:
Educational: To strengthen the educational success pipeline for Native students through structured, culturally relevant mentorship.
Cultural: To revitalize and share Traditional Ecological Knowledge (TEK) and essential cultural practices, including bartering and traditional food preparation.
Equitable Access: To eliminate financial barriers and promote radical inclusion to ensure full participation by all community members, regardless of income or background
1. Educational Impact (Mentorship)
Success will be measured by student engagement and the quality of connections made:
We aim to achieve a minimum of 10 student attendees participating in the mentorship sessions, verified through sign-in sheets.
We will consider the mentorship component successful if 80% of participating students report making a meaningful professional or academic connection, as determined by a post-event survey.
2. Cultural impact (Exchange and Leaming)
Success will be measured by the flow of knowledge and resources:
We will facilitate a minimum of 50 unique barter transactions (plant/seed/knowledge exchange), tracked by a simple check-in system at the Barter Exchange tables.
We will consider cultural learning successful if 90% of all attendees report learning new traditional knowledge (about plants, food, or mentorship), as assessed by the post-event community survey.
3. Equitable Access and Participation
Success confirms the event was broadly accessible and welcoming:
We aim for a total event attendance of 100 community members, verified by registration and check-in records. We will consider the inclusion goal successful if 95% of survey respondents report feeling welcomed and affirm that the free food and inclusive environment (SP/LGTBQIA+ welcoming) removed barriers to their participation.
How will you be able to host successfully continue your proposed event in future years, without Cotati Cultural Grant funding?
This application requests $5,000 (of a $10,000 total project cost) to launch The Circie Exchange: Native Plant, Food, and Wisdom Sharing in September 2026, hosted by Native Americans in Higher Education and Mentorship.
Event Purpose and Impact
The event is a multifaceted cultural community initiative designed to support the Native American community in Cotati. It strategically promotes diversity by offering:
Mentorship and Education: Structured sessions connecting Native students with professionals to strengthen the academic pipeline.
Cultural Exchange and Equity: A Barter-Only Native Plant and Seed Exchange to promote Traditional Ecological Knowledge (TEK) and resource reciprocity.
Inclusion: A free Native Food Tasting (with vegan/non-vegan options) ensures accessibility for all, explicitly welcoming LGB TQIA+ families and eliminating financial barriers.
Organizational Capacity and Partnerships
The organization is uniquely suited to execute this project due to its established Santa Rosa satellite program and cultural expertise. We operate efficiently with a lean team of up to 20 volunteers. Our financial strategy relies on leveraging in kind support and key local partnerships to secure small business sponsorship and community outreach, covering the remaining $5,000 of the budget.
Goals and Success
We will measure success using clear metrics to ensure accountability and impact:
Attendance: We aim for a total event attendance of 100 community members.
Mentorship Success: 10 students engaged, with 80% reporting a meaningful professional connection.
Cultural Transfer: Facilitating 50 barter exchanges, and confirming 90% of attendees report new cultural learning.
Sustainability
The investment from the Cotati Grant will be replaced in future years. Our plan is to transition the event into a self- sustaining annual Native American Cultural and Educational Fair by Year 3, funded by formalized small business sponsorships and expanded revenue from a curated Native vendor marketplace. The initial grant seeds a vital, lasting community tradition.
How does your event promote community togetherness and/or a broad community appeal? The Circle Exchange is designed to function as a powerful point of convergence, promoting togetherness both within the Native community (internal solidarity) and across the broader Cotati population (external appeal).
1. Fostering Internal Community Togetherness
The event creates deep solidarity and connectedness within the Native American community through:
Intergenerational Exchange: The structure requires students, professionals, and Elders/Knowledge Keepers to interact and share wisdom, fostering strong intergenerational bonds and a sense of collective responsibility for educational success and cultural preservation.
Affirmation and Inclusion: Explicitly welcoming all Native families, including 2SP/LGBTQIA+ households, reinforces the concept of a single, unified, and accepting community circle.
Shared Sustenance: The act of sharing free traditional food at the Native Food Table is a powerful, universal act of community care and hospitality, reinforcing kinship and mutual respect.
2. Achieving Broad Community Appeal
The event is structured to attract and engage the wider Cotati community beyond the primary audience:
Universal Themes of Sustainability: The Native Plant and Seed Barter Exchange has significant appeal to the general public interested in gardening, sustainability, local ecology, and self-sufficiency. This component acts as a natural draw for non-Native families and environmental groups.
Cultural Immersion: Offering a free, accessible tasting of authentic Native American cuisine provides a unique and welcoming point of entry for all Cotati residents to experience and appreciate a distinct local culture, promoting cross- cultural understanding.
Civic and Business Integration: Strategic partnerships with organizations like the Chamber of Commerce and Los Cien ensure the event is promoted across diverse civic and business sectors, guaranteeing broad awareness and endorsement within the non-Native community.
Educational Value: The cultural knowledge shared through TEK and the mentorship component offers valuable educational content that appeals to local schools, universities, and community learners of all ages.
By blending cultural specificity with universally appealing themes of food, gardening, and education, The Circle Exchange will serve as a powerful unifying annual event for the Cotati community.
Do you own/operate a Cotati business/organization? If so, please list.
N/A
A completed Park Use/Special Event application is required.
Park Use/Special Event Application
Upload your completed Park Use/Special Event Application Fillable Park Use and Special Event Policy 2024. pdf
Signature and Certification Letter
I hereby certify that all the facts, figures and representations made in this application, including all attachments, are true and correct.
This application is made with the written approval of my board of directors, which is attached to this application.
Lagree that all publicity, press releases, publications, materials and or media advertising produced as a part of this proposed project will acknowledge the Cotati Cultural Grant Program as an event sponsor.
I agree to carry out this project as outlined within this application. Further, I understand that failure to do so will invalidate this agreement and necessitate the immediate return of all Cotati Cultural Grant Program monies to the Ciry of Corati.
Electronic Signature Agreement
By checking the "I agree" box below, you agree and acknowledge that I) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
-I agree
Yes
Signature (First M. Last) Date
*Grant applications must be submitted with a completed Park Use & Special Event Policy application.
Park Use and Special Event Permit Policy and Application 201 West Sierra Avenue, Cotati CA 94931 (707)792-4600
Name of Applicant or Organization: Native Americans In Higher Education and Mentorship (NAHEM Name of Contact: Tax ID # (if Non-Profit):
Address:
Street City State Zip Code
Phone Number _Email Address:
Date of Event: September 10a 282mpletion Time: 7 am - 5 pm Estimated Attendees: 100 Community event
Type of Special Event:
PARK REQUESTED:
La Plaza Park I Kotate Park Sunflower Park
Draper Park Falletti Park Santero Park
Putnam Park _ Veterans Park Civic Center (Cator) Park
Alcoholic Beverages Sold: Yes NO L
Food served: No Yes Sold
Alcohol not permitted in parks without City Council approval & an ABC license Street Closure Requested: Yes No Park Closure Requested: Yes M No • Only service animals Eletricity Needed
Animals: Yes No
(La Plaza Park Only):
Inflatable Jump House: Yes_ No Film Production: (if yes, see pg. 10) Yes • No 4s an applicant for a City of Cotati Park Use and Special Event permit, facilities, I hereby agree to assume all risks for loss, damage, liability injury, cost or any expense that may arise during or be caused in any way by use or occupancy of any area or facility of the City of Cotati. I further agree that in consideration of being permitted to use said facility, I will hold the City of Cotati, its officials and employees free and harmless from any loss, liabilities, damages, and/or injuries to persons and property occurring during applicant's use or public liability nsurance as stated in "Park Use and Special Event Permit Policy" with the City of Cotati named as additional insured to be submitted n later than one month prior to the rental date. I have read the rules and regulations of rental carefully and agree to them as written. I understand that applications not submitted thirty (30) days prior to event may not be able to be processed.
Applicant Signature: Date:
Date of Application: Date Insurance Received:
Additional Comments/Conditions:
Park Use Fee: Deposit Received: 101-00-3502-0000 Deposit Returned: - 101-00-60702-000000
treet Closure Fee Restroom Cleaning Fee:
01-23-64022-000000 101-24-80188-CLEANS
Group Classification: Cotati Resident Non - Resident C ABC License Received 9 Please describe your event in more detail here. Include information such as agenda for the event. For events in La Plaza Park, use the attached map to indicate location of shade tents, tables, etc. he Circle Exchange is a free, culturally enriching community event designed to foster resilience, education, and intergenerational connectio or Native American families and individuals in the Cotati are- Hosted by the Native Americans in Higher Education and Mentorship organization, this unique gathering celebrates Traditional Ecological (nowledge (TEK) and provides vital support to students navigating college life Event Highlights Include:
Higher Education Mentorship: Structured and informal sessions connecting Native students with established Native professionals and community leaders to discuss careers, academics, and success pathways.
Tearing prant a gi was orang, are pay and seal rochage raring native seeds, plants, or cuttings to trade, Native american dishes and Beverages Including bibivegan and none vel a opies, ye wil offer complimentary tasting of traditional Radical Inclusion: This event is explicitly welcoming of all family structures, including LGBTQIA+/2SP families, ensuring a safe and supportive space for every member of the community.
FILM PERMITS ONLY:
Production Type: Production Name: Number of Days Filming:
Name of Production Company: _Contact Name and Email:
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