ATTACHMENT B
Administrative Requirements
This attachment specifies some of the rules and requirements for WHALE TAIl® Grant awards.
BUDGET AND REIMBURSEMENTS
Payment shall generally be on a cost-reimbursement basis with documentation of all expenses, and the grant agreement shall specify the maximum dollar amount payable by the agency. The grant budget must set forth in detail the reimbursable items, unit rates as applicable, and extended total amounts for each line item. Monthly, weekly, or hourly rates as appropriate and personnel classifications should be specified when salaries and wages are a reimbursable item.
Reimbursable rates for personnel must not exceed salaries payable to State personnel for similar classifications. Any reimbursable salary that exceeds State rates must have a compelling reason for the higher rate and an explanation of how the awarding agency's interests are served by the grant agreement.
Meals and travel shall be reimbursed based on rules specified in the grant award. See the budget form in the grant application for more information. No travel outside the State of California shall be reimbursed.
ADVANCE PAYMENT
Projects of non-profits and tribes may request an advance of up to 25% of the total grant amount. Advance payments must be deposited in a federally insured, interest-bearing account with the ability to track interest earned and withdrawals. The account must be under the grantee's name and not in the name of any of its directors or officers. All interest earned by funds in the advance payment account are deemed additional grant moneys and must be documented just like the original grant funds.
The grantee must submit documentation of advanced funds at least quarterly, providing backup documentation and a progress report on use of the advanced funds. Proof that all the money advanced has been spent is required prior to advancing further funds.
The grantee must repay all unused advance payment funds, which are defined to include interest, and all inadequately documented advance payment funds.
SUBCONTRACTORS
Grantees shall receive prior authorization in writing by the Commission before reimbursement for any subcontract exceeding $10,000.00. Grantees seeking contractors to perform any services exceeding the cost of $10,000.00 shall select those contractors pursuant to a process that seeks three competitive quotations or adequate justification for the absence of bidding. 12 PROPERTY PURCHASED
Grantees shall receive prior authorization in writing by the Commission before any purchase exceeding $10,000.00. Grantees shall provide in the request for authorization all particulars necessary for evaluation of the necessity or desirability of incurring such cost and the reasonableness of the price or cost.
Grantees agree to continue using items purchased under the grant agreement for the purposes outlined in the agreement, or similar activities, until fully distributed, damaged, worn-out, or obsolete.
FUNDING CREDIT
You must credit the California Coastal Commission's WHALE TAIL® Grants Program and the California Ocean Protection Council as part of your project implementation, such as when doing outreach for, promoting, or presenting grant-funded programming. You must put the funding credit logos on any printed or online content produced for the project, including linking from the logos to the Commission and Council's websites as appropriate.
TERMS AND CONDITIONS
Grant awards will include Standard Conditions and Special Conditions. Standard Conditions include items such as an indemnification requirement, an agreement to be audited, and a non-discrimination clause. Special Conditions include items such as a requirement to provide funding credit.
ANTI-DISCRIMINATION
Applicants should be aware that Government Code Section 11135(a) states in part that no person shall be unlawfully denied full and equal access to the benefits of any program or activity that is funded or receives any financial assistance by the State on the basis of sex, race, color, religion, ancestry, national origin, ethnic group identification, age, mental disability, physical disability, medical condition, genetic information, marital status, or sexual orientation.
GRANTEE CERTIFICATION CLAUSES
All grantees must sign GCC 1015, which includes clauses such as a drug-free workplace requirement and compliance with the Americans with Disabilities Act.
LIABILITY
You must agree to hold the California Coastal Commission harmless. 13