Day to Day Activities
Effective
FTE
Day-to-Day Responsibilities (CM)
Administration 0.73
Budget/Strategic Planning 0.06
City Council 0.38
Police Advisory Committee/Other Commissions 0.04 City Records Management 0.42
Economic Development 0.08
Claims Mgmt/Insurance Matters/JPA 0.06
Emergency Response 0.10
General Customer Service 0.16
HR/Miscellaneous-Personnel 0.15
Litigation 0.07
Meetings - Staff Meetings 0.23
Operations/Department Oversight 0.03
PRA Request/Subpoenas 0.15
Public Information and Outreach 0.23
Records and Policies 0.11
SAFE Crisis Team Support/Admin 0.05
Safety Program Development/Mtgs 0.08
Technology 0.08
Training 0.08
Translation Services 0.01
Vehicle Fleet Maint/Mngmt 0.07
Sub-Total Day-to-Day Duties - CM 3.37
City Council 0.01
Current Classes Program Mgt 0.23
Events 0.61
Facility Rental Mgt 0.36
General Administration 0.05
Meetings - Instructor/Staff/Public/Customer Meetings 0.03 Meetings - Staff Meetings 0.10
Park Management 0.15
Facility Maintenance/Cleans 0.07
Public Information and Outreach 0.06
Camp Cotati 1.04
Training 0.08
Sub-Total Day-to-Day Duties - REC 2.79
Representation at Regional Meetings and Coordination with Outside Groups 0.06 Rotary/Health Action Committee/CPRS/Rancho Cotati HS/Other Groups 0.11 Sub-Total Regional Representation 0.17
Jury Duty 0.06
Holidays/Sick/Vacation 1.08
Sub-Total Day-to-Day Before Projects 7.47
Budgeted Effective FTE 7.20
Propopsed FTE 7.20
Remaining FTE Before Projects (0.27)
Department Name: City Managers
Day-to-Day Responsibilities (REC)
Regional Representation
Paid Time Off
CM & REC Office-Day-to-Day 2025
Day to Day Activities
Effective FTE
Day-to-Day Duties
Accounting 0.50
Accounts Payable 0.82
Accounts Receivable & Revenue 0.25
Auditing 0.12
Technology 0.10
Backflow Program 0.01
Banking & Investments 0.66
Budget/Strategic Planning 0.19
Cannabis Permitting 0.01
City Council 0.06
City Records Management 0.01
Customer Service 0.20
Departmental Support 0.01
Financial Reporting 0.15
General Administration 0.22
HR/Miscellaneous 0.04
Meetings - Staff Meetings 0.11
Payroll 0.27
Purchasing/Contracts 0.36
Training 0.06
Utility Billing 0.61
Sub-Total Day-to-Day 4.76
California Society of Municipal Finance Officers (CSMFO) 0.03 County Oversight 0.01
Sub-Total Regional Representation 0.04 Jury Duty 0.01
Holidays/Sick/Vacation 0.68
Sub-Total Day-to-Day Before Projects 5.49
Budgeted FTE 5.50
Propopsed FTE 5.50
Remaining FTE Before Projects 0.01
Department Name: Administrative Services
Regional Representation
Paid Time Off
Admin Services-Day-To-Day 2024
Day to Day Activities
Effective FTE
Day-to-Day Duties
City Council 0.02
Budget/Strategic Planning 0.02
Building Dept. Support 0.50
Cannabis Activities 0.01
Code Enforcement 0.10
Customer Service 0.45
Economic Development 0.05
General Administration 0.68
HR/Miscellaneous 0.01
Grants 0.03
Housing Compliance 0.11
Long Range Planning 0.18
Meetings 0.26
Plan Check-Permitting 0.03
Planning Commission 0.05
Private Development Project Time 0.33
Project Review-Entitlement 0.00
Regional Planning 0.00
Reporting 0.00
Training 0.15
Sub-Total Day-to-Day Duties 2.98
Regional Representation
Regional Planning Representation 0.11
Sub-Total Regional Representation 0.11
Paid Time Off
Holidays/Sick/Vacation 0.75
Sub-Total Day-to-Day Before Projects 3.84
Budgeted FTE 4.70
Propopsed FTE 4.70
Remaining FTE Before Projects 0.86
Department Name: Community Development
Community Dev-Day-To-Day
Day to Day Activities
Effective FTE
Day-to-Day Duties
ENGINEERING AND PUBLIC WORKS
Accident Repairs 0.01
Budget and Strategic Planning 0.07
City Council 0.05
City Emergency Response 0.02
City Records Management 0.22
City Wide General 0.05
Engrg-Building Plan Check Permitting 0.01
Engrg-Encroachment Permits 0.16
Gen Employee HR 0.01
General Administration 0.47
General Customer Service 0.08
Govt Bldgs-Landscape & Outside Property Maintenance 0.11 Govt Bldgs-Maintenance 0.27
LLADs-Administration 0.03
Parks - Landscape & Irrigation 0.12
Parks - Playground Inspections 0.05
Parks - Structures & Lighting 0.05
Public Information 0.02
Safety Meetings/Tailgate 0.02
Sewer-Flushing & Cleaning 0.02
Sewer-Maintenance 0.12
Sewer-Permit Inspections 0.00
Sewer-Regulatory Reporting & Sampling 0.02
Staff Meetings 0.17
Storm Water-Maintenance 0.13
Storm Water-MS4 Activities 0.05
Street Landscape Maintenance 1.22
Street Pavement Repair- Striping Maintenance 0.12
Street Signage Maintenance 0.07
Training 0.04
USA Markouts 0.08
Vehicle Fleet Maintenance 0.02
Water Meter Installation/Change 0.01
Water Reading/Re-Reads/Shutoffs 0.11
Water Well and Treatment System Inspections 0.03
Water-Backflow Program 0.84
Water-Regulatory Reporting, Water Sampling 0.20
Water-Service Line Repair/Replacement 0.24
Water-Water Conservation Activities 0.01
Weed Abatement 0.19
Events 0.12
Misc. Small Community Events 0.01
Private Development Project Time 0.04
5.66 OTHER 0
Regional Meetings 0.11
0.11 Paid Time Off
Jury Duty 0.01
Holidays/Sick/Vacation 1.87
Sub-Total Day-to-Day Before Projects 7.65
Budgeted FTE 8.50
Propopsed FTE 8.50
Remaining FTE Before Projects 0.85
Department Name: Public Works
Public Works-Day-To-Day
Day to Day Activities
Effective FTE
Patrol 8.36
General Dispatching 2.69
City Wide General 1.30
General Dispatching 1.23
General Administration 1.19
Records-General 0.81
Field Training Officer 0.68
Training 0.46
Police Academy Trainee 0.39
Staff Meetings 0.35
Gen Employee HR 0.25
Fleet/Equipment Maintenance 0.17
Technology 0.09
K-9 Training 0.08
Community Outreach/ Beat Meetings 0.07
General Customer Service 0.07
Cannabis Activities 0.07
Budget and Strategic Planning 0.05
City Council 0.04
Court 0.04
Mutual Aid 0.03
Police Advisory Committee 0.03
SAFE Crisis Team Support/Admin 0.02
PRA Request/Subpoenas 0.01
Meetings-MOU Association 0.01
City Records Management 0.01
Events 0.03
Projects 0.01
Sub-Total Day-to-Day Duties 18.94
Regional Planning Representation 0.06
Sub-Total Regional Representation 0.06
Holidays/Sick/Vacation 1.65
Sub-Total Day-to-Day Before Projects 20.65
Budgeted FTE 21.40
Propopsed FTE 21.40
Remaining FTE Before Projects 0.75
Department Name: Police Department
Day-to-Day Duties
Regional Representation
Paid Time Off
Police Department-Day-To-Day