Park Use and Special Event Permit Policy and Application 201 West Sierra Avenue, Cotati CA 94931(707) 792-4600
Name of Applicant or Organization: ROLLIN ROSIES CAR CLUB Name of Contact: HEATHER HYRED # (if Non-Profit: _ 84-1759675 (501C3) PO BOX 203 FULTON, CA 95439
Address:
Street City State Zip Code
7075477965 [email protected]
Phone Number: Email Address:
05/09/2026 300
Date of Event: Arrival/Completion Time: 9AM-7PM Estimated Attendees:
car show
Type of Special Event:
PARK REQUESTED:
La Plaza Park Kotate Park Sunflower Park
Draper Park Falletti Park Santero Park
Putnam Park Veterans Park Civic Center (Cator) Park
Alcoholic Beverages Sold: Yes
Food served: Yes Sold
Alcohol not permitted in parks without City Council approval & an ABC licensc Street Closure Requested: Yes No Park Closure Requested: Yes No Animals: Eletricity Needed Yes No
(La Plaza Park Only):
Inflatable Jump House: No Film Production: (if yes, see pg. 10) Yes No As an applicant for a City of Cotati Park Use and Special Event permit, facilities, I hereby agree to assume all risks for loss, damage, liability, injury, cost or any expense that may arise during or be caused in any way by use or occupancy of any area or facility of the City of Cotati. I further agree that in consideration of being permitted to use said facility, I will hold the City of Cotati, its officials and employees free and harmless trom any loss, habities, damages, and/or injures to persons and property occurring during applicant's use or public hability insurance as stated in "Park Use and Special Event Permit Policy" with the City of Cotati named as additional insured to be submitted no later than one month prior to the rental date. I have read the rules and regulations of rental carefully and agree to them as written. I understand that applications not submitted thirty (30) days prior to event may not be able to be processed. 07/15/2025
Applicant Signature: Date:
Date of Application: Date Insurance Received:
Additional Comments/Conditions:
Park Use Fee: Deposit Received: Deposit Returned: _
101-00-60702-000000 101-00-35002-000000
Street Closure Fee: Restroom Cleaning Fee:
101-23-64022-000000 101-24-80188-CLBANS
Group Classification: Cotati Resident Non - Resident ABC License Received Please describe your event in more detail here. Include information such as agenda for the event. For events in La Plaza Park, use the attached map to indicate location of shade tents, tables, etc.
Please see attached letter and map layout.
FILM PERMITS ONLY:
Production Type: Production Name: _Number of Days Filming:.
Name of Production Company: _ _Contact Name and Email:
10 July 15, 2025
Dear City Council,
We are an all-female car club based in Sonoma County. We are a 501c Non-Profit supporting mental health and suicide prevention in our community.
This event is our biggest fundraiser of the year. This will be our fifth year hosting the event and, if approved, the fourth time at La Plaza Park. Our event has been featured in the Press Democrat, and we were recognized by our State Senator, Mike McGuire, for our efforts in supporting this cause. Proceeds from our events have benefited many local agencies including SAY, The Living Room, Buckelew Family Services, Common Ground Society, AFSP, Our Village Closet, Voices, CHOPS Youth Center and Redemption House.
The event is a "Poker Run" which incorporates 4-5 stops with classic car enthusiasts/owners driving their cars to each stop and ending at our final destination, La Plaza Park. Participants are required to register and sign a liability waiver.
The following is the anticipated timeline for the event:
11:00 - 12:00 Event Registration/1st Card (Healdsburg)
11:00 - 2:00 Stop 2/2nd Card
11:30 - 2:30 Stop 3/3rd Card
12:00 - 3:00 Stop 4/4th Card
2:00 - 6:00 Final Stop/5th Card (La Plaza Park)
Schedule at La Plaza Park:
9:00 - 2:00 - Event Set up / Security staff meeting.
2:00 - 6:00 Open to Public w/ Live Music, Food & Merchandise Vendors and Community Outreach
2:00 - 4:00 Final Card pick up
**All participants must be at the final stop by 4:00pm. Car show participants will be judged between 4:00-5:00.
4:00 - Raffle Prizes
5:00 - Poker Run Winners
5:30 - Car Show Awards
6:00 - End event
6:00 - 8:00 - Breakdown/clean up
Classics cars will all park together in designated areas. We will require this space to be reserved for this purpose by the city. We envision the area designated on the map as "public parking" as well as the small public lot at the corner of La Plaza and W. Sierra Ave. to be used for classic car parking/Car Show. We request that these areas have notices posted for reserved event parking the day before the event. The intersections of La Plaza and Old Redwood Hwy, La Plaza and W. Sierra Ave, will need to be blocked off to public traffic. The entrance for participant cars only will be W. Cotati Ave and La Plaza.
The event is open and free to the public. The public will enjoy live music, a car show, and mental health information and resources at no cost.
This year we anticipate 150 car participants. Last year we had approximately 70 registered cars. Last year we had a good amount of public involvement and spectators, approximately 200 people.
As a non-profit entity hosting an admission-free event, we ask for any allowable fee waivers and discounted fees from City Counsel.
Thank you for your consideration. We look forward to another amazing event within our community!
Heather Hyde
President
Rollin' Rosies Car Club
UUI
aza ark
La Plaze de C tati
RR
RR
a Blanca
Mexican = Alcohol
-La Plaz&
Boundary
Non-Profit Community Wellness = Green
1. Voices
2. CHOPS
3. AMR
Sponsors = Orange
1. Hybrid Prefab
2. Nor Cal Pin Ups / Tire Iron Garage
3. Rip City Riders
4. Peggy Sue / Alton Performance
5. Lytle's Beauty College
Beer & Wine
Beer and Wine Booth (Rosies
Food Vendors = Blue Spots
2. Paradise Burgers
3. Chocolate Things 707
4. Tacos don Tacos
5. Pezcow
6. Botanas Flow
7. Jamerikan Jerk
8. World Famous Corn Dogs
Merchandise and Service Vendors = Purple
1. Harley Davidson
2. Vroom Vroom - 10 x 20
3. Stephanie's Crafty Creations
4. Monolith Metal Craft
5. Frog Song Jewelry
6. Pinstriper Paul
7. Yolanda Gozman Flower Sales
8. Mayra Queso Clothing
9. Pending