RESOLUTION NO. (XX)
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI AWARDING THE CONSTRUCTION CONTRACT FOR THE 2026 STREET PRESERVATION PROJECT TO AMERICAN ASPHALT REPAIR & RESURFACING CO., INC AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION
CONTRACT AND CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICES AGREEMENT, DESIGN AMENDMENTS AND ANY NEEDED CHANGE
ORDERS AND AMENDMENTS, UP TO THE AUTHORIZED PROJECT BUDGET AMOUNT.
WHEREAS, the City’s Five-Year Capital Improvements Program includes a list of street paving projects, and the paving projects are based on a Pavement Management Program (PMP), updated every 2 years, which guides the identification and prioritization of street pavement maintenance projects; and
WHEREAS, the 2026 Street Preservation Project (Project) is included in the City’s current Five-Year Capital Improvement Program; and
WHEREAS, the total Base Bid work is to slurry seal of East Cotati Avenue from Baytree Circle east to the City limits, repair the crosswalk across Old Redwood Highway at William Street, repair a failed pavement section in Old Redwood Highway Northbound by the Veteran’s Memorial Park, and the repair of failed areas (dig outs and crack sealing) in Old Redwood Highway between William/George and Highway 116; and WHEREAS, bid documents were finalized and the Project was advertised for bidding on February 6, 2026; and four bids were received on March 3, 2026, with the low bid provided by American Asphalt Repair & Resurfacing Co., Inc for a total base bid amount of $462,471.29 which was reviewed and determined to be responsive and is recommended for award; and WHEREAS, in August 2024, City Staff conducted a consultant selection process and selected Green Valley Consulting Engineers, based on their being best qualified to perform construction management services for pavement maintenance projects; and WHEREAS, City staff requested and Green Valley Consulting Engineer’s provided a proposal for Construction Management and Inspection services for the Project and City staff has reviewed the proposal and finds it to be fair and reasonable and recommends it for approval; and WHEREAS, the City’s adopted FY25/26 Budget includes $1,065,000 for this project, and the adjusted project has a revised budget of $722,800 accounting for the design agreement, construction contract, Construction Management professional services, engineering services during construction, and a 10 percent contingency, as such, and an amount of $342,200 is to be removed from the FY appropriations and the project budget with a budget amendment; and WHEREAS, the Project is Categorically Exempt under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines as it consists of the repair and maintenance of an existing facility.
NOW THEREFORE LET IT BE RESOLVED by the Council of the City of Cotati that:
1. All of the above recitals are true and correct and incorporated herein by reference; and
2. The construction contract for the Project is awarded to American Asphalt Repair & Resurfacing Co., Inc for $462,471; and
3. The Construction Management and Inspection Agreement with Green Valley Consulting Engineers for $89,180, is approved; and
4. The City Manager (or designee) is authorized to execute the construction contract for the Project, the construction management and inspection agreement, and any needed change orders, amendments and miscellaneous Project expenses, including design, up to the Project’s budgeted amount of $722,800.
5. Approve the provided budget adjustment reducing the allocated funds from the capital outlay fund and reducing the total budget amount for the project.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on March 10, 2026, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney