Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: ADOPTION OF A RESOLUTION AWARDING THE
CONSTRUCTION CONTRACT FOR THE COTATI ENTRY
ARCHWAY MONUMENT REPAIR PROJECT TO
CESTAROLLO CONSTRUCTION, INC. AND AUTHORIZING
THE CITY MANAGER TO EXECUTE THE CONSTRUCTION
AGREEMENT AND ANY NEEDED CHANGE ORDERS OR
AMENDMENTS TO THE DESIGN AND CONSTRUCTION
MANAGEMENT AGREEMENT WITH INTEGRA PLANNING +
LANDSCAPE ARCHITECTURE UP TO THE AUTHORIZED
BUDGET
Date: March 24, 2026
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City Council adopt a resolution awarding the construction contract for the Cotati Entry Archway Monument Repair Project to Cestarollo Construction, Inc. and authorizing the City Manager to execute the construction contract and any needed change orders or amendments to the design and construction management professional services agreement with Integra Planning + Landscape Architecture up to the authorized Project amount.
Background
In the Spring of 2025, a vehicle collided with the entry archway sign and caused significant damage. Although the monument is still standing, the damage is significant and the monument needs to be rebuilt. Many components of the monument can be left or reused including the below ground foundation and the metal archway, but the pillars have been severely damaged and will be entirely replaced.
Analysis/Discussion
Shortly after the collision incident a police report was prepared which identified the responsible party. Because the structure was structurally compromised, temporary bracing was installed on the upright pillars. The monument has remained this way to the present day due to the needed steps to scope the repair/replacement work, hire a design consultant and the time to design and bid the project. On Friday February 13, 2026, the Project was advertised for bidding and, on March 10, 2026, three bids were received and opened. The apparent low bid was from Cestarollo Construction Inc. for a total base bid and additive alternate bid amount of $106,675 which is 2.6 percent higher than the Engineer’s Estimate. City staff reviewed the apparent low bid and finds it to be complete and responsive and recommends it for award.
Integra Planning + Landscaping prepared the design and provided bidding assistance. Their existing contract includes scope to perform Construction Management and close out services.
Upon award, the construction contract is anticipated to be executed within 3-4 weeks. There are 90 working days to complete the work baring delivery delays or delays due to weather. Work is anticipated to be complete by August 1.
Financial Considerations
The Cotati Entry Archway Monument Repair Project is a 100 percent cost recovery project as the responsible party has been identified and their insurance is to cover all costs to complete the repair and replacement of the damaged monument. These costs include City staff time to temporarily secure the monument, contract processing, design consultant costs, bidding service costs, and the construction and construction management costs.
Environmental Issues
This action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.