RESOLUTION NO. (XX)
RESOLUTION OF THE COUNCIL OF THE CITY OF COTATI APPROVING A
CONSTRUCTION AGREEMENT WITH AGD GENERAL ENGINEERING, INC FOR THE CLASS 1 PATHWAY MAINTENANCE PROJECT, AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID AGREEMENT AND APPROVE ANY NEEDED
CHANGE ORDERS OR AMENDMENTS UP TO THE APPROVED BUDGET
AMOUNT
WHEREAS, on November 26, 2024, City Council approved an Agreement with Moe Engineering to provide engineering design services for the maintenance and restoration to Cotati’s Laguna de Santa Rosa Class 1 Multi-Use Trail from Gravenstein Way to East Cotati Avenue which is approximately 2,200 feet and varies from 8 feet to 10 feet wide; and WHEREAS, Class 1 Multi-Use Paths are fully separated from bike and pedestrian paths from roadways and are typically parallel to a street, waterway, and/or other alignment through open space or undeveloped areas. and interactions with vehicles are limited to street crossings; and
WHEREAS, although they do not wear down as quickly as roadways, pathways do degrade over time and their surfaces can get uneven creating a hazard for the bicyclists and pedestrians that use them, therefore, similar to roadways, pathways periodically are in need of spot repairs or restoration; and
WHEREAS, the City has created a capital improvement program to address this need, and when the design agreement was approved, City Council directed staff to return with recommendations for the pathway material before finalizing design, with further direction to explore the feasibility of constructing a gravel pathway next to the existing asphalt pathway, and, on September 9, 2025, Staff presented the natural paving and the asphalt paving options and was directed to move forward with the natural paving option; and WHEREAS, the Project design was completed and the Project was advertised for bidding on February 27, 2026, and on March 27, 2026, eight bids were received and opened with the apparent low bid by AGD General Engineering Inc. for an amount of $148,800 which is 4.7 percent above the Engineer’s Estimate; and
WHEREAS, the City Engineer has reviewed the bid from the low bidder and finds it to be complete and has determined it to be a responsive bid and recommends it for award; and WHEREAS, the design agreement approved on November 26, 2024 with Moe Engineering is scoped to include services through construction and project close-out and no changes to that contract are being requested at this time; and WHEREAS, this project was included in the City’s FY 2025/26 Budget with a total budget of $150,000. Accounting for the actual construction contract amount of $148,800, and a contingency of $15,000, the revised total Project amount is $210,000 which exceeds the prior authorized Project budget by $60,000. Staff is requesting approval of a budget transfer from the unappropriated General Fund balance of $60,000; and
WHEREAS, this action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Cotati hereby determines:
1. The recitals stated above are true and correct, and
2. Awards the construction contract for the Class 1 Pathway Maintenance Project to AGD General Engineering, Inc. for an amount of $148,800, and
3. Staff is directed to transfer $60,000 from the unappropriated General Fund to the Project account, and
4. The City Manager is authorized to execute the construction agreement and any needed change orders and amendments to the professional services agreement with Moe Engineering up to the authorized Project budget.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on April 14, 2026, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, City Clerk
Approved as to form:______________________________
City Attorney