RESOLUTION NO. (XX)
ACCEPTING THE SUNFLOWER IMPROVEMENTS PROJECT, EXCLUDING THE
RESTROOM MURAL, AUTHORIZING THE CITY CLERK TO FILE THE NOTICE
OF COMPLETION WITH THE COUNTY RECORDER AND RELEASE THE
CONSTRUCTION CONTRACT RETENTION
WHEREAS, in late 2019, the City of Cotati (City) approved the Parks Capital Plan for all parks in Cotati, and the plan includes concepts for amenities, improvements, and upgrades to Cotati parks based on community input, with planning level cost estimates and relative priorities; and
WHEREAS, in 2023, the City completed capital improvements for Kotate Park and is nearing completion on improvements at Helen Putnam Park; and WHEREAS, the City was awarded $531,250 in Proposition 68 Statewide Park Program funding for the Sunflower Park Improvement Project which includes the park construction improvements and a mural on the existing restroom; and
WHEREAS, in 2025, the design was completed for the Sunflower Park Improvements, excluding the restroom mural, and, on July 9, 2025, City Council awarded the construction contract and contract work has been completed and the improvements are to be considered for acceptance by the City; and
WHEREAS, the construction contract for the Sunflower Park Improvements Project, excluding the restroom mural, was awarded to M3 Integrated Services, Inc, and City issued the Notice to Proceed with a start date of August 4, 2025, and WHEREAS, the work consisted of new pathways through the park, a fenced playground, several picnic areas, park furniture including bike racks and drinking fountains, resurfacing the pickleball courts, bollard and parking lot lights, repaved parking lot, curved stone covered walls and a sitting area with stone tiles forming a sunflower plant; and WHEREAS, on March 25, 2026, a final inspection was conducted by the contract Construction Manager and City Engineer, and the City Engineer has determined the work has been completed in accordance with the project documents; and WHEREAS, Construction Management was conducted by Integra Landscape + Planning Inc. and, accounting for wet weather delays, the work was completed within the contract allotted working days; and
WHEREAS, the City Engineer is recommending the Sunflower Park construction improvements for acceptance by the City, and, following City Council action, a Notice of Completion is to be filed with the County Recorder and after thirty five days, provided there are no protests (would be by subcontractors or material suppliers not having been paid), the City is to release the retention to the Contractor; and
WHEREAS, the City Council previously approved an amended project budget of $1,514,215; and project costs, including construction and construction management, have exceeded that amount by $41,990; and additional funding in the amount of $14,000 is required to complete previously excluded project elements, including the restroom mural and installation of park rules and parking restriction signage; and
WHEREAS, staff recommends a total budget amendment of $55,990, funded by unappropriated General Fund resources, resulting in a revised total project budget of $1,570,205; and
WHEREAS, this action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Cotati hereby determines:
1. The above recitals are true and correct, and
2. The Sunflower Park Construction Improvements, are accepted, and
3. Approve staff to amend the total budget for the project as outlined, and
4. The City Clerk is directed to file a Notice of Completion with the County Recorder’s Office and after 35 days with no protests, the City is to release the construction retention to M3 Integrated Services.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on April 28, 2026, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, City Clerk
Approved as to form:______________________________
City Attorney