RESOLUTION NO. (XX)
RESOLUTION OF THE CITY OF COTATI CITY COUNCIL APPROVING A
PROFESSIONAL SERVICES AGREEMENT WITH HARRIS AND ASSOCIATES TO DESIGN THE 2026/2027 PAVEMENT PRESERVATION PROJECT, AUTHORIZING
THE CITY MANAGER TO EXECUTE SAID AGREEMENT, AND ADOPTING THE PROPOSED BUDGET AMENDMENT.
WHEREAS, the 2027 Pavement Preservation Project (Project) follows the recommendations of the City’s Pavement Management Program and is consistent with its recently adopted Annual and Multi-Year Capital Plans; and WHEREAS, the City is committed to investing in its roadway infrastructure and the investment includes both higher cost rebuilding streets in poor condition as well as lower cost slurry (i.e. street preservation) of streets in good condition, and, every summer for the past several years, the City has completed street pavement preservation and/or rehabilitation projects and has significantly improved the overall condition of its streets to now be among the best in Sonoma County; and
WHEREAS, in August 2024, the City Engineering Division issued a request for qualifications, reviewed the qualifications, and City Staff determined Harris and Associates to be the most qualified for the design of street preservation projects; and WHEREAS, the City requested, and Harris and Associates has provided, a proposal to prepare construction plans and specifications and bidding services for the City to contract with a construction company for construction in late 2026; and WHEREAS, City Staff have reviewed the proposal and find it to be fair and reasonable and Staff recommends it for approval; and
WHEREAS, the Project’s preliminary schedule is to advertise for bids in August with construction to start in September or early October; and WHEREAS, the proposal from Harris and Associates is $70,975 for design services and staff are requesting additional authority of $5,000 for a total design costs not to exceed $75,975, and Harris and Associates further included within the proposal $10,000 for StreetSaver and Capital Improvement Program Support Services creating a total contract amount of $85,975, WHEREAS, the first year of the City’s adopted FY25/26-26-27 Biannual Budget includes $100,000 for design, and therefore the excess budgeted funds are proposed to (1) be reclassed as a budget adjustment to increase the General Fund Public Works Street Department Contract Services by $10,000 for the StreetSaver project and (2) then reduce the General Fund Transfers Out, Transfers In to the Capital Project Fund, and Expenditures within the Capital Projects Fund for the 2026/2027 Street Project Design by $24,025 in Fiscal Year 25/26, and WHEREAS, the Project is Categorically Exempt in accordance with the California Environmental Quality Act Guidelines Section 15301 Existing Facilities as the Project includes repair and maintenance of existing streets in the City, therefore, no further environmental review is required.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cotati hereby determine that:
1. The recitals above are true and correct, and
2. The proposal from Harris and Associates to design, provide bidding services, and design services through construction, for an amount of $75,975, is approved, and
3. The City Manager, or designee, is authorized to execute said agreement, including the aforementioned $10,000 in contract services for StreetSaver support, and any needed amendments up to the amount of $85,975, and
4. The proposed budget amendment attached is approved.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on May 26, 2026, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, City Clerk
Approved as to form:______________________________
City Attorney