Agenda packet — Cotati City Council, June 23, 2026 (part 1 of 2)

AGENDA

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE

FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY
City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, June 23, 2026
6:00 PM REGULAR MEETING
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated.

City Council meeting agendas, minutes and recordings are posted on the City’s Meeting Portal at www.cotaticity.gov. For questions about the agenda or to receive the City Council agenda by e-mail, contact the City Clerk at [email protected] or 707-665-3622.

Cotati City Council Meetings will be conducted in person in the Council Chamber. To guarantee your ability to participate, you must attend the meeting in person. As a courtesy to the public, the City allows citizens the opportunity to view and offer public comments virtually through Zoom Online video conferencing platform. Technical difficulties may occur that make the Zoom platform unavailable. If Zoom is unavailable, the meeting will continue. Participants considering using Zoom should consider attending in person, if they desire to ensure their ability to view the meeting and offer public comments.

Subject to the above disclaimer, Zoom Online video conferencing is available to watch or listen in the following ways:

1. Using the following online livestream meeting portal link: https://www.youtube.com/@cityofcotati7280/streams

2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/j/89423861493?pwd=i1r6XDipgQPWFvCc6yaGOSfCocakHf.1 If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:

Webinar ID: 894 2386 1493 Passcode: 636645
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or +1 (929) 436-2866 Attendees may join the meeting any time after 5:45pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted. Once you begin your public comment, your three minutes will begin.

If you would prefer to submit your public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council in writing and included as part of the record of the meeting. They will not be read aloud into the record at the meeting.

Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda, in accordance with the City Council Rules of Conduct.

Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.gov and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Cotati City Council Agenda June 23, 2026
Accommodations: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.

Rules of Decorum: To avoid distraction, the following meeting etiquette shall be enforced. • Silence electronic devices, including cell phones.
• Audience members are advised to keep conversations to a minimum or conduct them outside the building. • Members of the public are prohibited from speaking, yelling, or otherwise making loud noises from the audience that disrupt the orderly proceeding of the meeting.
• Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area. • The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views.

Public Comment: Public comment on any one agenda item is limited to no more than three (3) minutes per person, in accordance with the City Council Rules of Conduct.

Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).

Announcements:

A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, if the City Council is considering an item in which action will be taken, citizens will be invited to provide comments relevant to the item being discussed.

The meeting agenda also includes a Citizen Business item, which is the designated place on the agenda where citizens have the right to comment on any matter within the City’s subject matter jurisdiction. However, Citizen Business items do not generally receive a response because the Brown Act prohibits the City Council from taking action or considering any item that is not on this agenda, so as to ensure that other members of the community who wish to provide comment are notified in advance through a properly noticed meeting agenda. Nonetheless, in accordance with the Brown Act, the Council may briefly respond, may ask a question for clarification, or may direct an item be placed on a future agenda.

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.gov.

C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to enroll with CivicReady, by signing up on the City’s website, www.cotaticity.gov, under the “How do I” link at the top of the homepage.

D. Have you noticed a street light out, pothole, or issues in a City Park? We want to keep Cotati beautiful and running smoothly, so please let us know what needs to be fixed, by going to the City website under “How do I” and “Report a Service Request.” E. Like always, we love to hear from you, so please feel free to contact the City at 707-792-4600 or [email protected]. If you have a nonemergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1.

Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, and CivicReady.

City Council meetings are conducted according to City Council Policy 2025-03: City Council Rules of Conduct. This policy available for inspection in the online Meeting Portal at www.cotaticity.gov and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Those wishing to address the Council are asked to complete a speaker card and give it to the City Clerk. When you are called, step to the podium and state your name and address for the record. Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t. Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the City Clerk in preparing the City Council meeting minutes.

COUNCILMEMBER PARTICIPATION VIA TELECONFERENCE
Vice Mayor Susan Harvey will participate via teleconference at 5970 Riverview, Mackay, ID 83251, pursuant to Government Code Section 54953(b). Members of the public may attend and participate at either the Council Chambers or via teleconference from the location referenced above. The agenda shall be posted at both locations.

1. CALL TO ORDER - ROLL CALL

2. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Agenda June 23, 2026

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS

AGENDA (ACTION)
A. COTATI CITY COUNCIL – REGULAR MEETING – JUNE 9, 2026

3. PROCLAMATIONS (ACTION)
A. PROCLAIMING THE MONTH OF JULY 2026 AT PARKS MAKE LIFE BETTER MONTH

4. AGENDA REVIEW (ACTION)

5. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda. Pursuant to City Council Policy 2025-03, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested. To facilitate public comment, the timer indicator lights will display yellow when there are thirty seconds remaining, and red when time has expired.

6. CONSENT CALENDAR (ACTION)
A. ADOPTION OF THE CITY-WIDE SALARY SCHEDULE FOR FISCAL YEAR 2026/27 It is recommended that the City Council adopt the fiscal year 2026/27 salary schedule, as updated per the current City labor agreements.

B. COOPERATIVE FUNDING AGREEMENT, REDWOOD DRIVE CLASS IV BIKE

LANE DEMONSTRATION PROJECT AND ADA TRANSITION PLAN
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute a cooperative funding agreement with the Sonoma County Transportation and Climate Authority (SCTCA) for the first phase of an ADA transition plan and design and construction of a Class IV bike lane on Redwood Drive.

C. CONSIDER ACCEPTANCE OF THE PUTNAM PARK PHASE 1 IMPROVEMENTS

PROJECT
It is recommended the City Council of the City of Cotati adopt a resolution accepting the Putnam Park Phase 1 Improvements Project, authorizing the City Clerk to file the Notice of Completion with the County Recorder, and after 35 days with no protests, release the construction contract retention.

D. AUTHORIZATION TO PURCHASE REPLACEMENT INFORMATION

TECHNOLOGY INFRASTRUCTURE SYSTEMS
It is recommended that the City Council adopt the attached resolution authorizing the City Manager to purchase replacement Information Technology (IT) infrastructure systems and related services in an amount not to exceed $180,000.

E. APPROVAL OF ANNUAL STORM WATER SUPPORT SERVICES AGREEMENT It is recommended the City of Cotati City Council adopt a resolution to approve a professional services agreement with Stone Creek Environmental Consulting, LLC for Storm Water Support Services.

7. DIRECTION ON FUTURE AGENDA ITEMS
Cotati City Council Agenda June 23, 2026

8. PUBLIC HEARINGS (ACTION)
A. RESOLUTION TO APPROVE THE ENGINEER'S REPORT, CONFIRM THE

ASSESSMENT DIAGRAM AND ANNUAL ASSESSMENT AMOUNTS, AND LEVYING

AND COLLECTION OF THE ANNUAL ASSESSMENTS FOR THE COTATI

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2026-27
It is recommended the City Council of the City of Cotati adopt a resolution approving the Annual Engineer's Report, confirming the assessment diagram and annual assessment amounts, and authorizing the levying and collection of assessments for Fiscal Year 2026-27 for the Cotati Landscaping and Lighting Assessment District for Zones 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10 (Pursuant to the Landscaping and Lighting Act of 1972).

B. PUBLIC HEARING TO CONSIDER OBJECTIONS TO THE OUTSTANDING

BACKFLOW TESTING CHARGES AND LEVYING OF ASSESSMENTS FOR FISCAL YEAR 2026-27
It is recommended the City Council hold a public hearing to receive all oral and written protests to the outstanding backflow testing charges and adopt a resolution the outstanding backflow testing charges and levying of assessments for Fiscal Year 2026-27.

9. REGULAR AGENDA (ACTION)
A. RESOLUTION OF INTENTION TO FORM AN ENHANCED INFRASTRUCTURE FINANCING DISTRICT (EIFD); ESTABLISH THE COTATI EIFD PUBLIC FINANCE

AUTHORITY
It is recommended that the City Council adopt a Resolution declaring its intention to establish the Cotati Enhanced Infrastructure Financing District (EIFD) and establishing the Cotati EIFD Public Financing Authority (PFA) and authorizing the City Manager to proceed to Phase 3 (Implementation) of the EIFD feasibility study.

B. COTATI EMPLOYEE ASSOCIATION (CEA) MEMORANDUM OF

UNDERSTANDING
It is recommended that the City Council adopt a resolution approving the amended memorandum of understanding (MOU) for the Cotati Employees Association (CEA) and authorizing the City Manager to sign the MOU.

C. JOINING COALITION TO SUPPORT TORT REFORM
It is recommended that the City Council authorize the City joining Cal Cities, CIRA and a coalition of California public agencies advocating for tort reform legislation aimed at reducing escalating public agency liability costs and preserving taxpayer resources for essential public services and infrastructure.

D. FINANCIAL POLICIES UPDATE
It is recommended that the City Council adopt a Resolution approving the updated comprehensive City of Cotati Financial Principles and Policies.

10. LAND ACKNOWLEDGMENT & PLEDGE OF ALLEGIANCE
The City of Cotati recognizes that we’re on the ancestral lands of the Coastal Miwok, who are the original caretakers of this area. We respectfully acknowledge the Indigenous peoples who have been stewarding and maintaining a relationship on this land as knowledge keepers for millenia. This acknowledgment does not take the place of authentic relationships with Indigenous communities but Cotati City Council Agenda June 23, 2026
serves as a gesture of respect to the land we are on.

11. CITY MANAGER'S REPORT & COUNCILMEMBER REPORTS

12. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION
(CALIFORNIA GOVERNMENT CODE SECTION 54956.9(d)(1))
NAME OF CASE: GEORGE BARICH V. CITY OF COTATI, DAMIEN O'BID AND DOES 1-10, INCLUSIVE, CASE NO. 3:26-CV-4944
B. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION, Significant exposure to litigation pursuant to California Government Code Section 54956.9(d)(2): 1 Case

13. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

14. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City’s website, bulletin boards of City Hall, Veterans’ Memorial Building and the SMART Train Depot, on or before June 19, 2026. /s/ Kevin Patterson, City Clerk

MINUTES

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE

FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY
City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, June 09, 2026
6:00 PM REGULAR MEETING

1. CALL TO ORDER - ROLL CALL
Mayor Lemus called the meeting to order at 6:00pm.

Attendee Name Title Status
Sylvia Lemus Mayor Present
Susan Harvey Vice Mayor Present
Ben Ford Councilmember Present
Laura Sparks Councilmember Present
John Savage Councilmember Present
Staff Present: City Manager Damien O’Bid, Assistant City Attorney Ali Wolf, City Clerk Kevin Patterson, Director of Administrative Services Angela Courter, Director of Community Development Noah Housh, Director of Public Works/City Engineer Craig Scott, Police Chief Chris Simmons

2. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS

AGENDA (ACTION)
A. COTATI CITY COUNCIL – REGULAR MEETING – MAY 26, 2026 RESULT: APPROVED [5 – 0]
MOVER: Susan Harvey, Vice Mayor
SECONDER: Laura Sparks, Councilmember
AYES: Lemus, Harvey, Ford, Sparks, Savage

3. PROCLAMATIONS (ACTION)
A. PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF COTATI

CELEBRATING JUNETEENTH
Councilmember Ford read the proclamation. Proclamation was accepted by Tramaine AustinDillon, Senior Diversity Officer at Sonoma State University.

4. AGENDA REVIEW (ACTION)
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Cotati City Council Minutes June 09, 2026
No changes.

Public Comment:

Laurie Alderman of Cotati

6. CONSENT CALENDAR (ACTION)
A. ADOPTION OF RESOLUTION CALLING A GENERAL MUNICIPAL ELECTION FOR NOVEMBER 3, 2026 AND REQUESTING CONSOLIDATION WITH

STATEWIDE ELECTION
B. URBAN COUNTY JOINT POWERS AGREEMENT (JPA) RENEWAL
C. ADOPTION OF RESOLUTION APPROVING ANNUAL APPROPRIATIONS (GANN) LIMIT FOR FISCAL YEAR 2026/27
D. ADOPTION OF A RESOLUTION APPROVING FISCAL YEAR 26/27 SENATE BILL 1

LIST OF PROJECTS AS REQUIRED BY THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
E. FISCAL YEAR 2026/27 - FLEET VEHICLE PURCHASES
F. ADOPTION OF RESOLUTION OF INTENT TO APPROVE THE PRELIMINARY

ENGINEER'S REPORT FOR THE LANDSCAPE AND LIGHTING ASSESSMENT

DISTRICT, LEVY AND COLLECT ANNUAL ASSESSMENTS, AND SET THE TIME

AND DATE OF THE PUBLIC HEARING FOR THE COTATI LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2026/27
G. SETTING A PUBLIC HEARING DATE FOR CONSIDERATION OF OBJECTIONS TO

THE OUTSTANDING BACKFLOW TESTING CHARGES AND LEVYING OF ASSESSMENTS FOR FISCAL YEAR 2026-27

7. RESULT: ADOPTED [5 – 0]
MOVER: Susan Harvey, Vice Mayor
SECONDER: Ben Ford, Councilmember
AYES: Lemus, Harvey, Ford, Sparks, Savage

DIRECTION OF FUTURE AGENDA ITEMS
None.

8. PUBLIC HEARINGS (ACTION)
A. ANNUAL CITY FEE SCHEDULE UPDATE AND ADOPTION
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Cotati City Council Minutes June 09, 2026
Presentation by City Manager Damien O’Bid.

Councilmembers comment.

Public Comment:

Unnamed Speaker
Council approved the updated fee schedule, making the following requests of Staff:
-Delay implementation of fee to install a banner across Old Redwood Hwy @ La Plaza Park by six months, until January 1, 2027, to allow time to speak with organizations who fly the banners about the fee implementation.
-Evaluate and confirm that banner policy complies with free speech requirements -Bring an agenda item to a future meeting regarding an expansion of the policy allowing block parties with no permit fees.

RESULT: ADOPTED [5 – 0]
MOVER: Susan Harvey, Vice Mayor
SECONDER: Ben Ford, Councilmember
AYES: Lemus, Harvey, Ford, Sparks, Savage

9. REGULAR AGENDA (ACTION)
A. MID-CYCLE BUDGET UPDATE AND PROPOSED AMENDMENTS TO THE FISCAL YEARS 2025/26 AND 2026/27 ADOPTED BIENNIAL BUDGET
Presentation by Director of Administrative Services Angela Courter.

Councilmembers comment.

Public Comment:

Laurie Alderman of Cotati
RESULT: ADOPTED [5 – 0]
MOVER: Ben Ford, Councilmember
SECONDER: Laura Sparks, Councilmember
AYES: Lemus, Harvey, Ford, Sparks, Savage
B. THIRD AMENDED AND RESTATED CITY MANAGER EMPLOYMENT

AGREEMENT
Presentation by Assistant City Attorney Ali Wolf.

Councilmembers comment.

Public Comment:

Laurie Alderman of Cotati
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Cotati City Council Minutes June 09, 2026
RESULT: ADOPTED [5 – 0]
MOVER: Laura Sparks, Councilmember
SECONDER: Ben Ford, Councilmember
AYES: Lemus, Harvey, Ford, Sparks, Savage

10. 11.

LAND ACKNOWLEDGMENT & PLEDGE OF ALLIGIANCE
The City of Cotati recognizes that we’re on the ancestral lands of the Coastal Miwok, who are the original caretakers of this area. We respectfully acknowledge the Indigenous peoples who have been stewarding and maintaining a relationship on this land as knowledge keepers for millenia. This acknowledgment does not take the place of authentic relationships with Indigenous communities but serves as a gesture of respect to the land we are on.

CITY MANAGER'S REPORT & COUNCILMEMBER REPORTS
Report by City Manager Damien O’Bid. Councilmembers report out on local and regional events and meetings.

12. 13.

CLOSED SESSION
A. CONFERENCE WITH CITY LABOR NEGOTIATORS (GOVERNMENT CODE SECTION 54957.6) CITY DESIGNATED REPRESENTATIVE: CITY MANAGER OR DESIGNEE. EMPLOYEE ORGANIZATION: COTATI EMPLOYEE

ASSOCIATION (CEA) AND POLICE OFFICERS ASSOCIATION (POA) Mayor Lemus announced the closed session topic. No public comment. Council adjourned to closed session at 7:35pm.

REPORT OUT OF CLOSED SESSION
Council returned from closed session at 8:54pm. Mayor Lemus announced that there was nothing to report out of closed session.

14. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

15. ADJOURNMENT
Mayor Lemus adjourned the meeting at 8:55pm.
/s/ Kevin Patterson, City Clerk
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PROCLAMATION

PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF COTATI
PROCLAIMING THE MONTH OF JULY 2026 AS PARKS MAKE LIFE BETTER MONTH
WHEREAS, Cotati’s Recreation Department strives to create memorable community experiences for all; and
WHEREAS, Parks and Recreation promotes physical, emotional, and mental health and wellness through organized and self-directed fitness, play, and activities; and WHEREAS, Parks and Recreation supports the economic vitality of our city by providing gathering places for community members and amenities designed to attract visitors to shop, live, work, and play in our community; and
WHEREAS, Parks and Recreation fosters social cohesiveness by ensuring all residents, regardless of their background or circumstances, have access to its benefits; and WHEREAS, Parks and Recreation supports social, intellectual, physical, and emotional growth in people of all ages and abilities; and
WHEREAS, Parks and Recreation sustains and stewards our natural resources by protecting habitats and open space, connecting people to nature, and promoting the ecological function of parkland.

NOW, THEREFORE, BE IT FURTHER PROCLAIMED on this day of June 23, 2026, that the City Council of the City of Cotati hereby celebrates the month of July 2026 as Parks Make Life Better Month.

Approved:______________________________
Mayor
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: ADOPTION OF THE CITY-WIDE SALARY SCHEDULE FOR
FISCAL YEAR 2026/27
Date: June 23, 2026
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended that the City Council adopt the fiscal year 2026/27 salary schedule, as updated per the current City labor agreements.

Background
The City Council and staff believe that our citizens have a right to full transparency with respect to public information, including the wages and benefits received by City employees and elected officials. To that end, salary schedules as well as labor agreements are available on the City’s website. For transparency as well as effective and efficient financial reporting, City staff have prepared the annual salary schedule for fiscal year 2026/27, using the adopted labor agreements anticipated to be in effect as of June 24, 2026.

Analysis/Discussion
The City of Cotati has three separate bargaining units; the CEA, the Cotati Police Officers Association (CPOA), and the Cotati Police Management Association (CPMA), as well as the Non-Represented group and a single employment agreement with the City Manager. The salary schedule implements the existing approved memorandum of understanding with each group or contract.

The agreement with the CEA is included for adoption at this same meeting, June 23, 2026, and as such two tables are presented for adoption based on the approval (Exhibit A) or not (Exhibit B) of this agreement.
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Financial Considerations
If the City Council does not approve the proposed MOU agreement for the CEA then there are no additional fiscal impacts associated with the approval and publishing of the salary schedule as the changes have already been authorized by MOU and included within the adopted budget. If Council approves the proposed MOU agreement, then the total cost of the revised salaries and benefits will be incorporated into the next quarterly financial update total estimated costs do not exceed $52,900.

Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
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RESOLUTION NO. (XX)

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING THE FISCAL YEAR 2026/27 SALARY SCHEDULE
WHEREAS, the City Council of the City of Cotati is committed to transparency regarding employee compensation and benefits; and
WHEREAS, salary schedules are maintained and published in accordance with applicable state laws and the City's adopted labor agreements and employment contracts; and WHEREAS, the City of Cotati has recognized employee organizations represented by the Cotati Employees Association (CEA), the Cotati Police Officers Association (CPOA), and the Cotati Police Management Association (CPMA), as well as Non-Represented employees and an employment agreement with the City Manager; and
WHEREAS, the Fiscal Year 2026/27 Salary Schedule has been prepared to implement compensation levels established through existing labor agreements, employment agreements, and Council-approved compensation actions; and
WHEREAS, the City Council is concurrently considering approval of a successor Memorandum of Understanding with the CEA at its June 23, 2026, meeting; and WHEREAS, Exhibit A reflects the Fiscal Year 2026/27 Salary Schedule incorporating the compensation adjustments contained in the proposed CEA Memorandum of Understanding; and
WHEREAS, Exhibit B reflects the Fiscal Year 2026/27 Salary Schedule in the event the proposed CEA Memorandum of Understanding is not approved.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cotati as follows:

1. The City Council hereby adopts the Fiscal Year 2026/27 Salary Schedule as follows:
a) If the City Council approves the CEA Memorandum of Understanding considered at the June 23, 2026, City Council meeting, the Salary Schedule attached hereto as Exhibit A shall become effective the first full pay period in July 2026. b) If the City Council does not approve the CEA Memorandum of Understanding considered at the June 23, 2026, City Council meeting, the Salary Schedule attached hereto as Exhibit B shall become effective the first full pay period in July 2026.

2. The City Manager, Administrative Services Director, and their designees are authorized and directed to implement the applicable salary schedule updates 13 of 462
consistent with the City Council's action regarding the CEA Memorandum of Understanding.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on June 23, 2026, by the following vote, to wit:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, City Clerk
Approved as to form:______________________________
City Attorney
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Salary Schedule 2026/27
Step Step Step Step Step

A B C D E
Accountant CEA 39.75 41.74 43.83 46.02 48.32
Account Clerk CEA 29.55 31.03 32.58 34.21 35.92
Accounting Technician CEA 34.35 36.07 37.87 39.76 41.75 Administrative Assistant CEA 33.88 35.57 37.35 39.22 41.18 Assistant Planner CEA 40.94 42.99 45.14 47.40 49.77
Associate Engineer CEA 45.49 47.76 50.15 52.66 55.29
Associate Planner CEA 45.49 47.76 50.15 52.66 55.29
Building Official Non-Rep 64.25 67.46 70.83 74.37 78.09 Chief of Police Non-Rep 84.25 88.46 92.88 97.52 102.40
City Clerk Non-Rep 59.12 62.08 65.18 68.44 71.86
City Manager Contract - - - - 107.54
Civil Engineer CEA 52.10 54.70 57.43 60.30 63.31
Community Services Officer CPOA 34.44 36.16 37.97 39.87 41.86 Deputy City Clerk Non-Rep 40.90 42.94 45.09 47.34 49.71 Director of Administrative Services Non-Rep 84.25 88.46 92.88 97.52 102.40 Director of Community Development Non-Rep 84.25 88.46 92.88 97.52 102.40 Director of Public Works/City Engineer Non-Rep 84.25 88.46 92.88 97.52 102.40 Engineering Technician CEA 36.10 37.91 39.81 41.80 43.89 Intern Part Time 19.00 - 20.00 - 21.00
Laborer CEA 23.70 24.88 26.12 27.43 28.80
Maintenance Worker I CEA 30.13 31.64 33.22 34.88 36.62
Maintenance Worker II CEA 34.46 36.18 37.99 39.89 41.88 Maintenance Worker III CEA 37.99 39.89 41.88 43.97 46.17 Management Analyst CEA 42.87 45.01 47.26 49.62 52.10
Management Analyst - Confidential Non-Rep 42.32 44.44 46.66 48.99 51.44 Office Assistant CEA 24.26 25.47 26.74 28.08 29.48
Permit Technician CEA 35.14 36.90 38.75 40.69 42.72
Planning Technician CEA 35.14 36.90 38.75 40.69 42.72
Police Corporal CPOA 48.48 50.90 53.45 56.12 58.93
Police Dispatcher/Clerk CPOA 35.14 36.90 38.75 40.69 42.72 Police Lieutenant Non-Rep 70.09 73.59 77.27 81.13 85.19 Police Officer CPOA 46.15 48.46 50.88 53.42 56.09
Police Officer Trainee Non-Rep - - - - 32.92
Police Records Support Analyst CPOA 35.14 36.90 38.75 40.69 42.72 Police Sergeant CPMA 55.77 58.55 61.47 64.54 67.77
Police Service Aide Part Time/Non Rep 29.52 31.00 32.55 34.18 35.89 Public Works Superintendent Non-Rep 57.44 60.31 63.33 66.50 69.82 Recreation Coordinator CEA 30.08 31.58 33.16 34.82 36.56 Recreation Manager Non-Rep 49.61 52.09 54.69 57.42 60.29 Reserve Police Officer Part Time/CPOA 46.15 48.46 50.88 53.42 56.09 Senior Accountant CEA 43.57 45.75 48.04 50.44 52.96
Senior Management Analyst CEA 47.81 50.20 52.71 55.35 58.12 Senior Management Analyst - Confidential Non-Rep 46.66 48.99 51.44 54.01 56.71 Senior Planner CEA 53.92 56.62 59.45 62.42 65.54
Recreation Seasonal Staff Part Time Step A Step B Step C Camp Director Part Time 20.00 21.00 22.00
Assistant Camp Director Part TIme 19.00 20.00 21.00
Recreation Leader Part Time 18.00 19.00 20.00
Effective 07/13/2026
Position Title Bargaining Unit
Hourly (2080/yr)
Exhibit A - Salary Schedule with CEA Amendments
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Salary Schedule 2026/27
Step Step Step Step Step

A B C D E
Accountant CEA 39.75 41.74 43.83 46.02 48.32
Account Clerk CEA 29.55 31.03 32.58 34.21 35.92
Accounting Technician CEA 34.35 36.07 37.87 39.76 41.75 Administrative Assistant CEA 33.88 35.57 37.35 39.22 41.18 Assistant Planner CEA 40.94 42.99 45.14 47.40 49.77
Associate Engineer CEA 45.49 47.76 50.15 52.66 55.29
Associate Planner CEA 45.49 47.76 50.15 52.66 55.29
Building Official Non-Rep 64.25 67.46 70.83 74.37 78.09 Chief of Police Non-Rep 84.25 88.46 92.88 97.52 102.40
City Clerk Non-Rep 59.12 62.08 65.18 68.44 71.86
City Manager Contract - - - - 107.54
Civil Engineer CEA 52.10 54.70 57.43 60.30 63.31
Community Services Officer CPOA 34.44 36.16 37.97 39.87 41.86 Deputy City Clerk Non-Rep 40.90 42.94 45.09 47.34 49.71 Director of Administrative Services Non-Rep 84.25 88.46 92.88 97.52 102.40 Director of Community Development Non-Rep 84.25 88.46 92.88 97.52 102.40 Director of Public Works/City Engineer Non-Rep 84.25 88.46 92.88 97.52 102.40 Engineering Technician CEA 36.10 37.91 39.81 41.80 43.89 Intern Part Time 19.00 - 20.00 - 21.00
Laborer CEA 23.70 24.88 26.12 27.43 28.80
Maintenance Worker I CEA 30.13 31.64 33.22 34.88 36.62
Maintenance Worker II CEA 34.46 36.18 37.99 39.89 41.88 Maintenance Worker III CEA 37.99 39.89 41.88 43.97 46.17 Management Analyst CEA 42.32 44.44 46.66 48.99 51.44
Management Analyst - Confidential Non-Rep 42.32 44.44 46.66 48.99 51.44 Office Assistant CEA 24.26 25.47 26.74 28.08 29.48
Permit Technician CEA 35.14 36.90 38.75 40.69 42.72
Planning Technician CEA 35.14 36.90 38.75 40.69 42.72
Police Corporal CPOA 48.48 50.90 53.45 56.12 58.93
Police Dispatcher/Clerk CPOA 35.14 36.90 38.75 40.69 42.72 Police Lieutenant Non-Rep 70.09 73.59 77.27 81.13 85.19 Police Officer CPOA 46.15 48.46 50.88 53.42 56.09
Police Officer Trainee Non-Rep - - - - 32.92
Police Records Support Analyst CPOA 35.14 36.90 38.75 40.69 42.72 Police Sergeant CPMA 55.77 58.55 61.47 64.54 67.77
Police Service Specialist Part Time/Non Rep 29.52 31.00 32.55 34.18 35.89 Public Works Superintendent Non-Rep 57.44 60.31 63.33 66.50 69.82 Recreation Coordinator CEA 29.55 31.03 32.58 34.21 35.92 Recreation Manager Non-Rep 49.61 52.09 54.69 57.42 60.29 Reserve Police Officer Part Time/CPOA 46.15 48.46 50.88 53.42 56.09 Senior Accountant CEA 43.57 45.75 48.04 50.44 52.96
Senior Management Analyst CEA 46.66 48.99 51.44 54.01 56.71 Senior Management Analyst - Confidential Non-Rep 46.66 48.99 51.44 54.01 56.71 Senior Planner CEA 52.10 54.70 57.43 60.30 63.31
Recreation Seasonal Staff Part Time Step A Step B Step C Camp Director Part Time 20.00 21.00 22.00
Assistant Camp Director Part TIme 19.00 20.00 21.00
Recreation Leader Part Time 18.00 19.00 20.00
Effective 07/13/2026
Hourly (2080/yr)
Position Title Bargaining Unit
Exhibit B - Salary Schedule without CEA Amendments
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: COOPERATIVE FUNDING AGREEMENT, REDWOOD DRIVE

CLASS IV BIKE LANE DEMONSTRATION PROJECT AND

ADA TRANSITION PLAN
Date: June 23, 2026
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute a cooperative funding agreement with the Sonoma County Transportation and Climate Authority (SCTCA) for the first phase of an ADA transition plan and design and construction of a Class IV bike lane on Redwood Drive.

Background
The Sonoma County Transportation and Climate Authority (SCTCA) is the congestion management agency for Sonoma County. This means that one of SCTCA’s primary functions is to be the conduit of most state and federal transportation funding in Sonoma County. In the Fiscal Year 2023-2024 Safe Streets for All (SS4A) funding round, the City of Cotati (City) was awarded funding for an ADA transition plan as well as a pilot Class IV bike lane on Redwood Drive.

Analysis/Discussion
After many recent starts and stops with federal transportation funding, the funding has now become available. SCTCA works collaboratively with local agencies through what is known as a Cooperative Funding Agreement (Coop Agreement). The Coop Agreement defined the funding and respective responsibilities of both parties in the agreement.

In this case, the ADA transition plan was identified as an upcoming need several years ago and applied for in the FY 23-24 funding cycle. Although the City does not have 50 employees yet, the City is getting closer, particularly with the various part-time staff in recreation. Agencies 17 of 462
with 50 or more employees are required to have an ADA transition plan, so this work is preemptive so it is in place when the City eventually reaches the 50-employee threshold. The proposed funding will cover the first phase of work, with the second and final phase anticipated in FY 27-28.

The City also identified a pilot Class IV bike lane as a good project for the SS4A funding.

Redwood Drive was believed to be a good pilot location, due to it being a community connector to Rohnert Park, a very busy arterial roadway with no bike lane protection on the west side of the road, and a wide enough shoulder to allow standard street sweeping vehicles into the bike lane to ensure that the bike lane stays free of debris.

Financial Considerations
The total City obligation is not to exceed $57,500. These funds consist of a combination of matching funds for both projects, as well as some direct expenditures on the construction of the Class IV bike lane. This cost was anticipated and included in the FY 26-27 budget.

Environmental Issues
There is no possibility that entering into a cooperative agreement or drafting an ADA transition plan will have a significant effect on the environment, therefore these actions are not subject to CEQA review. This general rule can be applied to activities which could be subject to the CEQA process, but which logic dictates should not be subject to CEQA review. Therefore, based on the information provided above, the proposed resolution is exempt from CEQA pursuant to Section 14.03.021 of the CEQA Guidelines in that there is no possibility that the activity may have a significant impact on the environment. In the future, the ADA transition plan may recommend physical improvements to facilities, but these will be evaluated and a determination made prior to implementing the physical improvements. The Class IV bike lane is not expected to be publicly bid, but completed with City forces. Construction of the Class IV bike lane on an existing paved roadway is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.
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RESOLUTION NO. (XX)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI

AUTHORIZING THE CITY MANAGER TO EXECUTE A COOPERATIVE

FUNDING AGREEMENT WITH THE SONOMA COUNTY TRANSPORTATION

AND CLIMATE AUTHORITY FOR THE SAFE STREETS FOR ALL PROGRAM

ADA TRANSITION PLAN AND CLASS IV BIKE LANE PROJECT
WHEREAS, the Sonoma County Transportation and Climate Authority (SCTCA) serves as the congestion management agency for Sonoma County and administers various state and federal transportation funding programs; and
WHEREAS, through the Fiscal Year 2023-2024 Safe Streets for All (SS4A) funding program, the City of Cotati was awarded funding for the preparation of an Americans with Disabilities Act (ADA) Transition Plan and for the design and construction of a pilot Class IV bicycle lane along Redwood Drive; and
WHEREAS, SCTCA utilizes Cooperative Funding Agreements to establish funding allocations and define the responsibilities of participating agencies; and WHEREAS, the ADA Transition Plan will assist the City in proactively preparing for future compliance requirements and improving accessibility throughout the community; and WHEREAS, the proposed Class IV bicycle lane on Redwood Drive will improve bicycle safety, enhance connectivity between communities, and support the City's transportation and climate goals; and
WHEREAS, the City's required contribution toward the projects shall not exceed FiftySeven Thousand Five Hundred Dollars ($57,500), which has been anticipated and appropriated within the Fiscal Year 2026-2027 Budget.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cotati as follows:

1. The foregoing recitals are true and correct and are incorporated herein as findings of the City Council.

2. The City Council authorizes the City Manager, or designee, to execute a Cooperative Funding Agreement with the Sonoma County Transportation and Climate Authority for the Safe Streets for All ADA Transition Plan and Class IV Bike Lane Project, in substantially the form presented to the City Council, subject to any non-substantive revisions approved by the City Attorney.

3. The City Manager, or designee, is authorized to execute all documents and take all actions necessary to implement this Resolution and carry out the purposes of the Cooperative Funding Agreement.
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4. This Resolution shall take effect immediately upon adoption.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on June 23, 2026, by the following vote, to wit:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, City Clerk
Approved as to form:______________________________
City Attorney
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Cooperative Funding AgreementNo. SCTA 26019
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COOPERATIVE FUNDING AGREEMENT NO. SCTA 26019

BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY

AND THE CITY OF COTATI
City of Cotati Redwood Drive Class IV Bike Lane Demonstration Project and ADA Transition Plan This Agreement is made and entered into as of March 20, 2026 (“Effective Date”) by and between the CITY OF COTATI hereinafter referred to as “CITY” and the SONOMA COUNTY TRANSPORTATION AUTHORITY hereinafter referred to as “AUTHORITY.” WHEREAS, AUTHORITY is coordinating a Sonoma County Multijurisdictional Safe Routes to Schools, Parks, and Transit Demonstration and Supplemental Planning Project being funded through a joint Safe Streets and Roads for All (SS4A) Fiscal Year 2024 federal grant award which includes a scope for the Redwood Drive Class IV Bike Lane Demonstration Project (Demonstration Project) and the Americans With Disabilities (ADA) Transition Plan, as more particularly described in Exhibit A to this Agreement and hereinafter collectively referred to as the “Project”; and WHEREAS, AUTHORITY has been awarded the amount of TWO HUNDRED AND THIRTY THOUSAND DOLLARS ($230,000) in federal SS4A federal funding to contribute to the Project and on September 22, 2025, entered into an agreement with the Federal Highway Administration (FHWA)to receive the funds which is attached hereto as Exhibit D; and
WHEREAS, CITY is willing to make available the amount of FIFTY THOUSAND AND FIVE HUNDRED DOLLARS ($57,500) as the required local match for the federal SS4A funding for the Project, more specifically the amount of THIRTY SEVEN THOUSAND FIVE HUNDRED ($37,500) for the Demonstration Project phase of the Project, and TWENTY THOUSAND DOLLARS ($20,000) for the ADA Transition Plan phase of the Project; and
WHEREAS, CITY and AUTHORITY have negotiated a financial plan dedicating funding to both phases of the Project, which is attached hereto as Exhibit B; and WHEREAS, AUTHORITY is willing to manage the SS4A grant funding agreement with FHWA and select and manage a consultant contract for both phases of the Project, with reimbursement from the City for costs as described in Exhibit C; and
WHEREAS, CITY is willing to manage and complete the final construction of the Project using City capacities or a contractor procured through a competitive process for reimbursement from AUTHORITY for costs as described in Exhibit C; and
WHEREAS,AUTHORITY through a competitive selection process selected Toole Design Group, LLC and on February 9, 2026 was authorized by the AUTHORITY Board of Directors to negotiate and enter into a consultant contract with TDG Engineering, Inc., an affiliate of Toole Design Group, LLC; and 21 of 462
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WHEREAS, AUTHORITY executed a contract with TDG Engineering, Inc., an affiliate of Toole Design Group, LLC on March 20, 2026 to complete a scope of work for the Project as described in Exhibit E.

NOW, THEREFORE, in consideration ofthe foregoing, AUTHORITY and CITY do hereby agree as follows:

SECTION I
AUTHORITY AGREES:

1. Cotati Demonstration Project and ADA Transition Plan. To work toward timely completion of the Project (as further described in Exhibit A).

2. CITY Expenses. CITY may submit to AUTHORITY invoices for reimbursements for expenses authorized under the terms of this Agreement as identified in Exhibit C. Invoices shall be submitted to AUTHORITY no more frequently than monthly, and no less frequently than every six months, provided however that if CITY is unable to invoice in this time frame a written request for time extension shall be provided.

3. Total Amount to be Funded. The total amount payable by AUTHORITY to CITY under this Agreement shall not exceed $108,000 as shown on Exhibit C.

3. Records. To allow CITY to audit all expenditures relating to the Project funded through this Agreement. Forthe duration ofthe Project, and forfive (5) years following completion ofthe Project, or earlier discharge of the Agreement, AUTHORITY shall make available to CITY all records relating to expenses incurred in performance of this Agreement.

4. Close-Out. Upon completion of the Project, AUTHORITY shall submit all receipts to CITY for review. All unused funds must be returned to CITY and any funds used for other than the Project shall be subject to immediate reimbursement by AUTHORITY to CITY.

5. Compliance with Laws. With regard to administering and completing the Project, AUTHORITY shall at all times comply with all applicable laws of the United States, the State of California, and the County, and with all applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of this Agreement, including but not limited to compliance with all applicable prevailing wage requirements under the California Labor Code, and any requirements associated with the AUTHORITY’s SS4A grant agreement with FHWA as described in Exhibit D.

SECTION II
CITY AGREES:

1. Cotati Demonstration Project and ADA Transition Plan. To work toward timely completion of the Project (as further described in Exhibit A).
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2. AUTHORITY Expenses. AUTHORITYmay submit to CITYinvoices for reimbursements for expenses authorized under the terms of this Agreement as identified in Exhibit C. Invoices shall be submitted to CITY no more frequently than monthly, and no less frequently than every six months, provided however that if AUTHORITY is unable to invoice in this time frame a written request for time extension shall be provided.

3. Total Amount to be Funded. The total amount payable by CITY to AUTHORITY under this Agreement shall not exceed $30,500 as shown on Exhibit C.

4. Records. To allow AUTHORITY to audit all expenditures relating to the Project funded through this Agreement. For the duration of the project, and for five (5) years following completion of theproject, or earlier discharge of the Agreement, CITY shall make available to AUTHORITY all records relating to expenses incurred in performance of this Agreement.

5. Close-Out. Upon completion of the Project, CITY shall submit all receipts to AUTHORITY for review. All unused funds must be returned to AUTHORITY and any funds used for other than the Project shall be subject to immediate reimbursement by CITY to AUTHORITY.

6. Notice of Audit. To provide timely notice to AUTHORITY if an audit is to be conducted.

7. Compliance with Laws. With regard to administering and completing the Project, City shall at all times comply with all applicable laws of the United States, the State of California, and the County, and with all applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of this Agreement, including but not limited to compliance with all applicable prevailing wage requirements under the California Labor Code, and any requirements associated with the AUTHORITY’s SS4A grant agreement with FHWA as described in Exhibit D.

SECTION III
IT IS MUTUALLY AGREED:

1. Funding Availability and Needs. The funding available to the projectfor expenditure is limited to the amount of funds identified in Exhibit B and to approved appropriations by the City Council. If funds beyond those identified in Exhibit B are necessary to complete the project, CITY will cooperate with AUTHORITY to identify and secure new or increased fund commitments, although no such additional funds are guaranteed.

2. Term. This Agreement will remain in effect until discharged as provided in Paragraph 3 or 13 of this Section III.
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3. Termination. This Agreement shall be subject to termination as follows:
a. This Agreement may be canceled by a party for breach of any obligation, covenant or condition hereof by the other party, upon notice to the breaching party. With respect to any breach whichis reasonably capable ofbeingcured,thebreachingparty shallhave thirty (30)days from the date of the notice to initiate steps to cure. If the breaching party diligently pursues cure, such party shall be allowed a reasonable time to cure, not to exceed sixty (60) days from the date of the initial notice, unless a further extension is granted by the non-breaching party. On cancellation, the non-breaching party retains the same rights as a party exercising its right to terminate under the provisions of paragraph 3(b), except that the canceling party also retains any remedy for breach of the whole contract or any unperformed balance. If the Agreement is cancelled because AUTHORITY has failed to wholly or partially complete the project, CITY may, at its option, demand repayment of all unexpended funds and funds determined by audit not to have been expended as provided for in this Agreement, with interest accrued thereon as would have accrued had such funds been invested in the Sonoma County Treasury Pool; and, further, to offset such balances due to the CITY from any other funds due from the AUTHORITY.
b. By mutual consent of both parties, this Agreement may be terminated at any time. Upon termination by mutual consent, AUTHORITY shall repay to CITY any unexpended funds originally provided to AUTHORITY underthis Agreement, and any interestthat has accrued thereon.

4. Indemnity. Each party shall indemnify, defend, protect, hold harmless, and release the other, its officers, agents, and employees, from and against any and all claims, loss, proceedings, damages, causes of action, liability, costs, or expense (including attorneys’ fees and witness costs) arising from or in connection with, or caused by any act, omission, or negligence of such indemnifying party or its agents, employees, contractors, subcontractors, or invitees. This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying party under workers’ compensation acts, disability benefit acts, or other employee benefit acts. Each party shall also require its consultants, contractors and subcontractors to indemnify, defend, protect, hold harmless, and release the other, its officers, agents, and employees, from and against any and all claims, loss, proceedings, damages, causes of action, liability, costs, or expense (including attorneys’ fees and witness costs) arising from or in connection with, or caused by any act, omission, or negligence of such consultant, contractor and subcontractor.

5. Notices. Any notice which may be required under this Agreement shall be in writing, shall be effective when received, and shall be given bypersonal service, or by certified orregistered mail,return receipt requested, to the addresses set forth below, or to such addresses which may be specified in writing to the parties hereto.
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To CITY: Craig A. Scott, Public Works Director/City Engineer City of Cotati
201 West Sierra Avenue
Cotati, CA 94931
To AUTHORITY: James Cameon, Executive Director
Sonoma County Transportation Authority
411 King Street
Santa Rosa, CA 95404

6. Additional Acts and Documents. Each party agrees to do all such things and take all such actions, and to make, execute and deliver such other documents and instruments, as shall be reasonably requested to carry out the provisions, intent and purpose of the Agreement.

7. Integration. ThisAgreementrepresents the entireagreementofthepartieswithrespecttothe subject matter hereof. No representations, warranties, inducements or oral agreements have been made by any of the parties except as expressly set forth herein, or in other contemporaneous written agreements.

8. Amendment. This Agreement may not be changed, modified or rescinded except in writing, signed by all parties hereto, and any attempt at oral modification of this Agreement shall be void and of no effect.

9. Independent Agency. AUTHORITY renders its obligations under this Agreement as an independent agency. None of the AUTHORITY’s agents or employees shall be agents or employees of the CITY.

10. Assignment. The Agreement may not be assigned, transferred, hypothecated, or pledged by any party without the express written consent of the other party.

11. Successors. This Agreement shall be binding upon the successor(s), assignee(s) or transferee(s) ofthe CITY or AUTHORITY as the case may be. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this Agreement other than as provided above.

12. Severability. Should any part of this Agreement be determined to be unenforceable, invalid, or beyond the CITY of either party to enter into or carry out, such determination shall not affect the validity of the remainder of this Agreement which shall continue in full force and effect; provided that, the remainder of this Agreement can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the parties.
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.

CITY OF COTATI SONOMA COUNTY

TRANSPORTATION AUTHORITY
By: By:

Damien O’Bid, City Manager SCTA Chair
ATTEST: APPROVED AS TO SUBSTANCE:

By: By:

Kevin Patterson, City Clerk James R. Cameron, Executive Director

APPROVED AS TO LEGAL FORM
FOR CITY:

By: By:

City Attorney Legal Counsel Authority
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COOPERATIVE FUNDING AGREEMENT NO. SCTA 26019

BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY

AND THE CITY OF COTATI

EXHIBIT A

DESCRIPTION OF THE CITY OF COTATI REDWOOD DRIVE CLASS IV BIKE LANE DEMONSTRATION PROJECT

AND ADA TRANSITION PLAN
Project Title: City of Cotati Redwood Drive Class IV Bike Lane Demonstration Project and ADA Transition Plan
Project Location/Description
Redwood Drive Class IV Bike Lane Demonstration Project
The City of Cotati’s Redwood Drive Class IV Bike Lane Demonstration Activities project seeks to prioritize the safety, comfort and attractiveness of bicycle use on Redwood Drive between the northern city limit and the Laguna Crossing. Similar to our other project cities, Highway 101 cuts through the center of Cotati. At this time, most of the bike path facilities, including those that run adjacent to the Sonoma Marin Area Rail Transit District (SMART) commuter rail tracks and the SMART Cotati Station are on the east side of U.S. 101. The upgrade of a buffered Class II to a Class IV protected bicycle facility on Redwood Drive will provide an important and safer bike connection on the west side of U.S. 101 connecting a dense mobile home community to the everyday destinations in central Cotati.

Jurisdiction Demo Project Corridor Extents Mileage
Cotati Redwood Dr Laguna Crossing - City Limit 0.4
ADA Transition Plan
With the City approaching the 50 persons statutory threshold, this project will fund the preparation of the city’s Americans with Disabilities Act of 1990 (ADA) Transition Plan. The plan deliverable will support, connect to and enhance the existing Vision Zero Action Plan and will be made publicly available. The ADA Transition Plan will include a range of low to high-cost options for improvements for achieving ADA compliance.

The objective is to provide the City with a feasible approach, considering budgetary constraints, to systematically implement ADA improvements gradually over time. Specifically, it will include a list of improvements throughout the City, and projects prioritized by highest need. In addition, the Plan will evaluate proven countermeasures and maximize the effectiveness of the improvements and dollars spent to address safety concerns and routine City efforts including paving projects. Plan preparation will include public engagement activities such as meetings, social media platforms to solicit input, and creating a project webpage for project updates, and ongoing opportunity for public input on the preparation of the plan.
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City of Cotati

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COOPERATIVE FUNDING AGREEMENT NO. SCTA 26019

BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY

AND THE CITY OF COTATI

EXHIBIT B

FINANCIAL PLAN
Project Phase
Source Party Fund
Type
ADA
Transition
Plan
Pre-NEPA Final
Design Construction TOTAL
FEDERAL SCTA SS4A $80,000 $12,000 $10,000 $128,000 $230,000 LOCAL City of Cotati Local
Funds $20,000 $3,000 $2,500 $32,000 $57,500
TOTAL $100,000 $15,000 $12,500 $160,000 $287,500
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City of Cotati

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COOPERATIVE FUNDING AGREEMENT NO. SCTA 26019

BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY

AND THE CITY OF COTATI

EXHIBIT C

SPENDING SUMMARY
Project Phase*
TOTAL
ADA Transition
Plan
Redwood Drive Class IV Demonstration Bike Lane
Pre-NEPA Final Design Construction
Fund
Type SCTA City SCTA City SCTA City SCTA City
SS4A $80,000 $0 $12,000 $0 $10,000 $0 $20,000 $108,000 $230,000 Local
Funds $20,000 $0 $3,000 $0 $2,500 $0 $5,000 $27,000 $57,500 TOTAL $100,000* $0 $15,000** $0 $12,500*** $0 $25,000**** $135,000 $287,500 *$100,000 of this amount is for SCTA to prepare an ADA Transition Plan for the City, with the required City grant match.
**$15,000 of this amount is for SCTA to provide preliminary design, CEQA and NEPA environmental clearance, and public outreach and engagement, with the required City grant match. ***$12,500 of this amount is for SCTA to provide final design, with the required City grant match. ****$25,000 of this amount is for SCTA to provide material procurement, construction management, and project evaluation and reporting support. The City grant match requirement for the construction phase is up to $27,000, with up to $108,000 available for construction costs reimbursement to the City from SCTA. 29 of 462
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COOPERATIVE FUNDING AGREEMENT NO. SCTA 26019

BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY AND

THE CITY OF COTATI

EXHIBIT D

FHWA GRANT AGREEMENT
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1 of 18

1. Federal Award No.
693JJ32540739

2. Effective Date
See No. 16 Below

3. Assistance Listings No.

20.939

4. Award To
Sonoma County Transportation Authority
411 King Street
Santa Rosa, CA 95404
Unique Entity Id.: ZD77LGJBFMJ7
TIN No.: 91-1861000

5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590

6. Period of Performance
Effective Date of Award – 60 months

7. Total Amount
Federal Share:

Recipient Share:

Other Federal Funds:

Other Funds:

Total:
$4,580,000
$1,145,000
$0
$0
$5,725,000

8. Type of Agreement
Grant

9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (IIJA; Pub. L. 117–58, November
15, 2021)

10. Procurement Request No.

HSA250513PR

11. Federal Funds Obligated
Base Phase: $724,917

12. Submit Payment Requests To
See Article 5.

13. Accounting and Appropriations Data
15X0176E50.0000.055SR50500.5592000000.41010.61006600

14. Description of the Project
Sonoma County Transportation Authority will lead efforts to support community-centered planning, design, and installation of demonstration activities in five (5) county jurisdictions and prepare an American Disabilities Act (ADA) Transition Plan for the City of Cotati. SCTA staff will work with the cities of Santa Rosa, Rohnert Park, Cotati, and Petaluma, and Town of Windsor staff to conduct local detailed engagement, planning and installation which will inform demonstration project processes and template resources to support other local jurisdictions and SCTA staff to advance future demonstration projects.

RECIPIENT

15. Signature of Person Authorized to Sign
___________________________________
Signature Date
Name: James R. Cameron
Title: Executive Director, SCTA/RCPA

FEDERAL HIGHWAY ADMINISTRATION

16. Signature of Agreement Officer
______________________________________
Signature Date
Name: Hector R. Santamaria
Title: Agreement Officer
09/19/2025
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U.S. DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT UNDER THE
FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the Sonoma County Transportation Authority (the “Recipient”).

This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the Sonoma County Multijurisdictional Safe Routes to Schools, Parks, and Transit Demonstration and Supplemental Planning Project
The parties therefore agree to the following:

ARTICLE 1

GENERAL TERMS AND CONDITIONS

1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant Program,” dated March 17, 2025, which is available at https://www.transportation.gov/grants/ss4a/grantagreements under “Fiscal Year 2024.” Articles 7–33 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement. (b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-governmentwide integrity and performance system.

ARTICLE 2

APPLICATION, PROJECT, AND AWARD

2.1 Application.

Application Title: Sonoma County Multijurisdictional Safe Routes to Schools, Parks, and Transit Demonstration and Supplemental Planning Project
Application Date: August 29, 2024
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2.2 Award Amount.

SS4A Grant Amount: $4,580,000

2.3 Federal Obligation Information.

Federal Obligation Type: Multiple
Obligation Condition Table
Phase the
Project
Allocation
of the
SS4A
Grant
Obligation Condition
Base Phase:

Pre-NEPA
$724,917
Option Phase
1: Final
Design
$442,314 The Recipient shall not expend any funds (Federal or non-Federal) for, seek reimbursement of eligible costs, or otherwise begin any part of the final design and construction of an Implementation Project unless and until:
(1) The requirements of the National Environmental Policy Act (42 U.S.C. § 4321 et seq.) (“NEPA”), Section 106 of the National Historic Preservation Act (16 U.S.C. § 470f) (“NHPA”), and any other applicable environmental laws and regulations have been met; and
(2) FHWA, or a State with applicable NEPA Assignment authority, has approved the NEPA document for the Project and provided the Recipient with a written notice that the environmental review process is complete; and
(3) FHWA has obligated additional funds for this phase and notified the Recipient in writing that the Recipient may proceed to the next activity after NEPA approval, and the Recipient has acknowledged receipt in writing of FHWA’s notification. Recipient shall not proceed with any such activities until (2) and (3) as described in this section are met. Costs that are incurred before (2) and (3) as described in this section are met are not allowable costs under this agreement.

Extent of activities that are permissible before NEPA is complete are those activities constituting “preliminary design” as specified in FHWA Order 6640.1A.

Option Phase
2:

Construction
$3,412,769 The Recipient shall not expend any funds (Federal or non-Federal) for, seek reimbursement of eligible costs, or otherwise begin any part of the construction or final design and construction of an Implementation Project unless and until:
(1) The requirements of the National Environmental Policy Act (42 U.S.C. § 4321 et seq.) (“NEPA”), Section 106 of the National Historic Preservation Act (16 U.S.C. § 470f) (“NHPA”), and any other applicable environmental laws and regulations have been met; and 33 of 462
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(2) FHWA, or a State with applicable NEPA Assignment authority, has approved the NEPA document for the Project and provided the Recipient with a written notice that the environmental review process is complete; and
(3) FHWA has obligated additional funds for this phase and notified the Recipient in writing that the Recipient may proceed to the next activity after NEPA approval, and the Recipient has acknowledged receipt in writing of FHWA’s notification. Recipient shall not proceed with any such activities until (2) and (3) as described in this section are met. Costs that are incurred before (2) and (3) as described in this section are met are not allowable costs under this agreement.

Extent of activities that are permissible before NEPA is complete are those activities constituting “preliminary design” as specified in FHWA Order 6640.1A.

2.4 Budget Period.

Base Phase Budget Period: Pre-NEPA: Effective Date of Award- 8/15/2030 Option Phase 1 Budget Period: Design: Reserved
Option Phase 2 Budget Period: Construction: Reserved

2.5 Grant Designation.

Designation: Planning and Demonstration
ARTICLE 3

SUMMARY PROJECT INFORMATION
Summary of Project’s Statement of Work.

Planning and Demonstration Narrative:

The Sonoma County Transportation Authority (SCTA) and five (5) local partners intend to use Federal Safe Streets and Roads for All and local match funding to deliver a supplemental planning component consisting of an American with Disabilities Act (ADA) Transition Plan for the City of Cotati, and demonstration projects in the cities of Santa Rosa, Rohnert Park, Cotati and Petaluma, and the Town of Windsor. SCTA will lead demonstration activity efforts in collaboration with city staff, including engagement, design, installation, and evaluation. The project’s suite of demonstration countermeasures (e.g. roundabouts, traffic circles, chicanes, and 2-way to 1-way vehicle lane redesign) will improve the safety and comfort of active transportation users along high-need safe routes to schools, parks, youth centers, bike share hubs, and transit within the five jurisdictions. The project seeks to bolster inter- and intra-jurisdictional design, installation, and evaluation processes; effectuate near-term safety benefits of demonstrations; and leverage demonstration outcomes to inform the prioritizing and development of future, capital projects. The processes, toolkits, and templates developed through this grant project will provide resources and support for other jurisdictions and the county to scale future demonstration projects.
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SCTA will work with the City of Cotati staff to prepare an ADA Transition Plan. Having reached 50 employees in the past year, a citywide systematic implementation of this Plan will identify low- and high-cost improvements to help close existing gaps in accessible pedestrian routes, reducing serious pedestrian-involved crashes, which have recently increased. And the city will install a subset of these low-cost countermeasures on its demonstration activity corridor.

The project will be completed in multiple phases including multiple demonstration projects and one supplemental planning activity.

The project will be completed in three phases.

Base Phase: Pre-NEPA: This phase will consist of completing the Demonstration Activity environmental and the ADA Transition Plan for the City of Cotati.

Option Phase 1: [RESERVED]
Option Phase 2: [RESERVED]

3.1 Project’s Estimated Schedule.

Demonstration Activity Schedule
Milestone Schedule Date
Planned NEPA Completion Date: August 31, 2026
Planned Construction Substantial
Completion and Open to Public Use Date:

June 30, 2030
Planned SS4A Final Report Date: July 31, 2030
Supplemental Planning Schedule
Milestone Schedule Date
Planned Final Plan Publicly Available Date: July 31, 2029 Planned SS4A Final Report Date: July 31, 2030

3.2 Project’s Estimated Costs.

Provide the costs from the grant application. Any changes should be documented in Attachment B. (a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $4,580,000
Other Federal Funds: $0
State Funds: $0
Local Funds: $1,145,000
In-Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $5,725,000 35 of 462
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(b) Cost Classification Table – For Planning and Demonstration Grants with demonstration activities and Implementation Grants Only
Cost Classification Total Costs
Non-SS4A
Previously
Incurred
Costs Eligible Costs
Administrative and legal expenses $127,750 $127,750
Architectural and engineering fees $1,749,730 $1,749,730 Construction $3,412,769 $3,412,769
Contingency $434,751 $434,751
Project Total $5,725,000 $5,725,000
(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.

ARTICLE 4

CONTACT INFORMATION

4.1 Recipient Contact(s).

Margot Ocanas
Senior Transportation Planner
Sonoma County Transportation Authority
411 King Street
Santa Rosa, CA 95404
707-565-5374
[email protected]
and
David Ripperda
Director of Projects and Programming
Sonoma County Transportation Authority
411 King Street
Santa Rosa, CA 95404
707-565-2180
[email protected]
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4.2 Recipient Key Personnel.

Name Title or Position
Margot Ocanas SCTA Senior Transportation Planner
David Ripperda SCTA Director, Projects and Programming

4.3 USDOT Project Contact(s).

Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-366-2822
[email protected]
and
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-42, Mail Stop E62-310
1200 New Jersey Avenue, S.E.

Washington, DC 20590
[email protected]
and
Division Administrator - California
Agreement Officer’s Representative (AOR)
FHWA California Division Office
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
916-498-5015
[email protected]
and
Mike Shami
California Division Office Lead Point of Contact
Discretionary Grant Manager
FHWA California Division Office
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
916-498-5853
[email protected] 37 of 462
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ARTICLE 5

USDOT ADMINISTRATIVE INFORMATION

5.1 Office for Subaward and Contract Authorization.

USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management

SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).

Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327.

In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.

The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.

5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. 38 of 462
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(e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. (f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.

ARTICLE 6

SPECIAL GRANT TERMS

6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.

6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.

6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.

6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Supplemental Action Plan will be made publicly available and agrees that it will publish the final Supplemental Action Plan on a publicly available website.

6.5 The Recipient of a Planning and Demonstration Grant that involves a demonstration activity agrees to provide an assessment of each demonstration activity and update the existing Action Plan, which will incorporate the information gathered in the Action Plan’s list of projects or strategies and/or inform another part of the existing Action Plan. The Recipient also agrees that demonstration activities are temporary in nature and must be removed and/or ended following the conclusion of the project if the assessment of the demonstration activities does not affirm that the activities provide safety benefits.

6.6 The Recipient acknowledges that it is required to conduct certain environmental analyses and to prepare and submit to FHWA, or State with applicable NEPA Assignment authority, documents required under NEPA, and other applicable environmental statutes and regulations before the Government will obligate funds for Option Phase 1 under this agreement and provide the Recipient with a written notice to proceed with Option Phase 1.

6.7 The Government’s execution of this agreement does not in any way constitute pre-approval or waiver of any of the regulations imposed upon Recipient under the applicable Federal rules, regulations and laws regarding SS4A projects undertaken in accordance with the terms and conditions of this agreement. The Recipient shall comply with all applicable Federal requirements before incurring any costs under this agreement. 39 of 462 10 of 18

6.8 Pursuant to the court’s preliminary injunction order in King County v. Turner, 2:25-cv-814-BJR (W.D.

Wash.), ECF No. 338 (August 12, 2025), DOT will not be imposing or enforcing the challenged conditions,* or any materially similar terms and conditions, to any grant funds awarded, directly or indirectly, to the New DOT Plaintiffs and subrecipients, or otherwise rescinding, withholding, cancelling, not processing, pausing, freezing, impeding, blocking, cancelling, terminating, delaying, or conditioning DOT funds based on such conditions to the New DOT Plaintiffs or their subrecipients while subject to an injunction. Further, DOT will not require the New DOT Plaintiffs or their subrecipients to make any certification or other representation related to compliance with such terms and conditions nor will DOT refuse to issue, process, or sign grant agreements based on the New DOT Plaintiffs’ participation in this litigation. Should DOT prevail in the District Court or on appeal, then DOT will require that recipients agree to the original terms and conditions if they wish to continue with the grant in place.
*The challenged conditions are:

1. “Pursuant to section (3)(b)(iv)(A), Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity, the Recipient agrees that its compliance in all respects with all applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of [the False Claims Act, 31 U.S.C. § 3729(b)(4)]”;

2. “Pursuant to section (3)(b)(iv)(B), Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity, by entering into this Agreement, Recipient certifies that it does not operate any programs promoting diversity, equity, and inclusion (DEI) initiatives that violate any applicable Federal anti-discrimination laws”;

3. “[T]he Recipient will cooperate with Federal officials in the enforcement of Federal law, including cooperating with and not impeding U.S. Immigration and Customs Enforcement (ICE) and other Federal offices and components of the Department of Homeland Security in the enforcement of Federal immigration law”;

4. The recipient or applicant must comply with all applicable executive orders as they relate to the application, acceptance, and use of Federal funds for this Project;

5. The recipient or applicant agrees to comply with executive orders, including but not limited to Executive Order 14168 titled Defending Women From Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, as they relate to the application, acceptance, and use of Federal funds for this project or grant;

6. The recipient or applicant will follow applicable federal laws pertaining to Subchapter 12, and be subject to the penalties set forth in 8 U.S.C. § 1324, Bringing in and harboring certain aliens, and 8 U.S.C. § 1327, Aiding or assisting certain aliens to enter; and

7. The recipient or applicant must comply with other applicable federal nondiscrimination laws, regulations, and requirements, and follow federal guidance prohibiting discrimination;

8. Performance under this agreement or application shall be governed by and in compliance with the following requirements, as applicable, to the type of organization of the recipient or applicant and any applicable sub-recipients. The applicable provisions to this agreement or application include, but are not limited to, the following: Bringing in and harboring certain aliens – 8 U.S.C. § 1324; Aiding or assisting certain aliens to enter – 8 U.S.C. § 1327; Executive Order 14151, Ending Radical and Wasteful Government DEI Programs and Preferencing; Executive Order 14168 Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government; and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

6.9 There are no other special grant requirements.
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ATTACHMENT A

PERFORMANCE MEASUREMENT INFORMATION
Study Area: Sonoma County, California
Baseline Measurement Date: July 1, 2026
Baseline Report Date: September 1, 2026
Table 1: Performance Measure Table
Measure Category and Description Measurement Frequency
and Reporting Deadline
Safety Performance Fatalities: Total annual fatalities in the project location(s)
Annually and within 120
days after the end of the
period of performance
Safety Performance
Serious Injuries: Total annual serious
injuries in the project location(s) [if
available]
Annually and within 120
days after the end of the
period of performance
Safety Performance
Crashes by Road User Category: Total
annual crashes in the project location(s)
broken out by types of roadway users
involved (e.g., pedestrians, bicyclists,
motorcyclist, passenger vehicle occupant,
commercial vehicle occupant)
Annually and within 120
days after the end of the
period of performance
Costs
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days after the
end of the period of
performance
Outcomes and Benefits
Quantitative Project Benefits:

Quantification of evidence-based projects
or strategies implemented (e.g., miles of
sidewalks installed, number of pedestrian
crossings upgraded, etc.)
Within 120 days after the
end of the period of
performance
Outcomes and Benefits
Qualitative Project Benefits: Qualitative
description of evidence-based projects or
strategies implemented (e.g., narrative
descriptions, testimonials, high-quality
before and after photos, etc.)
Within 120 days after the
end of the period of
performance
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Measure Category and Description Measurement Frequency
and Reporting Deadline
Outcomes and Benefits
Project Location(s): GIS/geo coordinate
information identifying specific project
location(s)
Within 120 days after the
end of the period of
performance
Lessons Learned and
Recommendations
Lessons Learned and Recommendations:

Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.

Within 120 days after the
end of the period of
performance
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ATTACHMENT B

CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” after “Scope,” “Schedule,” or “Budget.” If there are changes to the budget, please complete the table below. Otherwise, leave the table below blank.

Scope: N/A
Schedule: The schedule times in block 6 of page one and in Article 3.2 of this agreement are different from the schedule in the application narrative and SF-424 submitted with the application materials. The schedule time frame was adjusted to align with the anticipated grant execution and schedule contingency, and to complete a thorough comprehensive safety action plan.

Budget: N/A
The table below provides a summary comparison of the project budget.

Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
SS4AFunds
Other Federal Funds
Non-Federal Funds
Total Future Eligible Project
Costs
Total Project Costs
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ATTACHMENT C
RESERVED]
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ATTACHMENT D
[RESERVED]
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ATTACHMENT E

LABOR AND WORKFORCE

1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:

The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.) The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.) The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.)
X
The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule B. (Identify the relevant actions from schedule B in the supporting narrative below.) The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.

2. Supporting Narrative.

Project improvements will support the local economy and improve economic competitiveness by enhancing mobility for all and by providing better access to work and services. Better, cleaner, and safer transportation will support the thriving local tourism industry. Finally, project implementation will create a variety of well-paying local jobs in the planning, engineering, and outreach sectors. 46 of 462
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ATTACHMENT F

CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE

1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats.

The Recipient states that rows marked with “X” in the following table are accurate:

The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.

The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.

The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.

2. Supporting Narrative.

N/A. This grant will not fund the purchase of Information Technology and/or Operational Technology. 47 of 462
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ATTACHMENT G
[RESERVED]
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Cooperative Funding AgreementNo. SCTA26019
City of Cotati

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COOPERATIVE FUNDING AGREEMENT NO. SCTA26019

BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY AND

THE CITY OF COTATI

EXHIBIT E
TDG ENGINEERING, INC.

CONSULTANT CONTRACT
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PROFESSIONAL SERVICES AGREEMENT FOR CONSULTANT SERVICES This AGREEMENT is made by and between TDG Engineering, Inc., an affiliate of Toole Design Group, LLC (
County Transportation

RECITALS
WHEREAS, In spring 2024, SCTA staff, in coordination with local jurisdictions, submitted a Safe Streets and Roads for All (SS4A) FY2024 supplemental planning application for fund demonstration (quick build) design/implementation projects in five jurisdictions and an ADA Transition Plan for the City of Cotati to help achieve the goals of the Sonoma County Vision Zero Action Plan (VZAP), the Countywide Safe Routes to School Plan, multiple Active Transportation Plans, and
WHEREAS, In November 2024 SCTA received a partial award of $4,580,000 for the SS4A FY24 project and subsequently executed a grant agreement with the Federal Highway Administration (FHWA) in September 2025, and
WHEREAS, In October 2025, SCTA released a Request for Proposals for the SS4A FY24 project. Five proposals were received from Fehr & Peers, GHD, H.W.

Lochner, Street Plans, and TDG Engineering and were reviewed by a panel of SCTA, City of Santa Rosa and City of Cotati staff. The panel determined that TDG Engineering was the highest ranked firm. SCTA staff negotiated a scope and fee with TDG Engineering to complete the project at a fair and reasonable prices; and WHEREAS, CONSULTANT is a duly qualified environmental, planning, and engineering firm directed by and employing persons having appropriate certifications, licenses and experience in the providing project development services; applicable federal, state, and local laws, rules, and regulations; design, engineering and related analysis; the preparation of legally and technically acceptable engineering plans, specifications, and cost estimates; and the preparation of legally and technically acceptable environmental studies and documentation; and WHEREAS, SCTA will secure Cooperative Agreements with the Cities of Santa Rosa, Rohnert Park, Petaluma and Cotati, and the Town of Windsor to support the implementation of

WHEREAS,
desirable to employ the services of CONSULTANT to provide project development, material procurement, and construction management services for PROFESSIONAL SERVCES AGREEMENT SCTA26014 with a maximum not-to-exceed of $1,054,474.43. with a completion of the Professional Service Agreement expected by June 30, 2030.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the recitals set forth above and the 50 of 462
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covenants contained herein, CONSULTANT and SCTA mutually agree as follows:

1. GENERAL PROVISIONS

1.1 SCOPE OF SERVICES: SCTA retains CONSULTANT to perform the services specified in their Scope of Services, attached hereto as Exhibit A and incorporated herein by this reference, and according to the schedule contained in Exhibit C, attached hereto and incorporated herein by this reference. CONSULTANT shall work closely with SCTA staff in the performance of all work pursuant to this AGREEMENT.

CONSULTANT shall sign all documents, technical reports, and engineering data furnished under the contract including registration number.

1.2 PERFORMANCE STANDARD: CONSULTANT shall perform all work hereunder in a manner consistent with the level of competency and standard of care ce with such level of
competency and standard of care, SCTA, in its sole discretion, shall have the right to do any or all of the following: (a) require CONSULTANT to meet with SCTA to review the quality of the work and resolve matters of concern; (b) require CONSULTANT to repeat the work at no additional charge until it is satisfactory; or (c) terminate this AGREEMENT pursuant to Paragraph 5.2; or (d) pursue any and all other remedies at law or in equity.

1.3 ASSIGNED PERSONNEL: CONSULTANT shall assign only competent personnel to perform work hereunder. In the event that at any time, and for any reason, SCTA desires the removal of any person or persons assigned by CONSULTANT to perform work hereunder, CONSULTANT shall remove such person or persons immediately upon receiving written notice from SCTA.

1.4 KEY PERSONNEL:
(a) Any and all persons identified in this AGREEMENT or any exhibit hereto as the project manager, project team, or other professional performing work hereunder are deemed by SCTA to be key personnel whose services were a material inducement to SCTA to enter into this AGREEMENT, and without whose services SCTA would not have entered into this AGREEMENT. CONSULTANT shall not remove, replace, substitute, or otherwise change any key personnel without the prior written consent of SCTA which shall not be unreasonably withheld. With respect to performance of work under this AGREEMENT, CONSULTANT shall provide the personnel as documented in Exhibit B (project fees supporting documents).

perform services under this AGREEMENT become unavailable due to resignation, sickness, or other factors outside of CONSULTANT S control, CONSULTANT shall be responsible for timely provision of adequately qualified replacements. All replacement personal shall be subject to the approval of SCTA which approval shall not be unreasonably withheld.
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2. COMPENSATION:

2.1 : For all services required
hereunder (including without limitation, all tools, equipment, labor, supplies, subcontracts, sub-consultants, supervision, and materials), CONSULTANT shall be paid for salary expenses in accordance with the hourly rates specified in Exhibit B, attached hereto and incorporated herein by this reference, and for non-salary expenses in accordance with Paragraph 2.2. Consultant shall be paid on a cost-plus fixed fee basis in accordance with Exhibit B and Paragraphs 2.2 and 2.3 provided, however, that Consultant agrees to perform all services described in this AGREEMENT for a not to exceed amount as identified in Exhibit B. The total amount payable by SCTA for all services resulting from this AGREEMENT shall not exceed ONE MILLION AND FIFTY FOUR THOUSAND FOUR HUNDRED AND SEVENTY-FOUR DOLLARS AND FORTYTHREE CENTS ($1,054,474.43). The hourly rates specified in Exhibit B shall cover all salary-related costs, including, without limitation, salary, fringe benefits, overhead, and profit. In no event will the CONSULTANT be reimbursed for overhead costs at a rate that exceeds SCTA
CONSULTANT may request its hourly rates be increased by a percentage amount not to exceed actual percentage raise given to employees annually. Such request must be made at least 30 days prior to requested new rate effective date and not more often than once a year beginning with the second year of service.

CONSULTANT shall be responsible for any future adjustments to prevailing wage rates including, but not limited to, base hourly rates and employer payments as determined by the Department of Industrial Relations. CONSULTANT is responsible for paying the appropriate rate, including escalations that take place during the term of the AGREEMENT.

2.2 -SALARY EXPENSES: Subject to
Paragraph 2.1 above, actual cost of non-salary expenses provided by CONSULTANT, incurred directly for the Project, shall be reimbursed in accordance with usual and customary rates. Such expenses are limited to the following:
(a) Services directly applicable to the Project, such as commercial printing, binding, and (with approval of SCTA) special consultants. (b) Identifiable reproduction services applicable to the Project such as printing of drawings, photostating, multilithing, printing, and similar services. (c) Identifiable communication services such as long-distance telephone, telegraph, cable, express services and postage other than for general correspondence.
(d) Reasonable and necessary living and traveling expenses of employees when away from home office on business directly connected with the Project.
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(e) Automobile expenses per the current Caltrans Travel Guide for NonRepresented Employees.

2.3 : SCTA shall
work performed. CONSULTANT shall submit an invoice to SCTA on a monthly basis which shall contain the following information: A) the amount of the current billing and a description of the associated work performed during the period, including the status of all deliverables; B) the total amount of the previous bill; C) the total-to-date billings; D) the estimated percentage of work completed on a task-by-task basis; and E) such other information as SCTA deems necessary. Within fifteen (15) business days following receipt of the invoice, SCTA shall determine whether CONSULTANT has satisfactorily performed the work identified in the invoice. If SCTA determines that CONSULTANT has not satisfactorily performed such work, SCTA shall inform CONSULTANT in writing of such fact and may proceed pursuant to Paragraph 1.2 Subject to the provisions of Paragraph 5, SCTA shall cause payment to be made to CONSULTANT within thirty (30) performed the work for which CONSULTANT has invoiced SCTA. Should SCTA fail to make timely payment, Consultant reserves the right to stop work until payment is received.

2.4 COMPLIANCE WITH FEDERAL CONTRACT COST PRINCIPLES AND PROCEDURES:
a) The CONSULTANT agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., shall be used to determine the allowability of cost individual items. b) The CONSULTANT also agrees to comply with federal procedures in accordance with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
c) Any costs for which payment has been made to CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq. or 2 CFR Part 200, are subject to repayment by CONSULTANT to the SCTA.
d) All subcontracts in excess of $25,000 shall contain the above provisions.

2.5 RETENTION FROM PAYMENTS TO CONSULTANT: The SCTA shall hold a retainage of five percent (5%) from CONSULTANT and shall make prompt and regular incremental acceptances of portions, as determined by the SCTA of the contract work and pay retainage to CONSULTANT based on these acceptances.

3. EQUIPMENT PURCHASE:
a) Prior authorization in writing, by SCTA
required before the CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding $5,000 for supplies, equipment, or CONSULTANT services. The CONSULTANT shall provide an evaluation of the necessity or desirability of incurring such costs. 53 of 462
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b) For purchase of any item, service or consulting work not covered in SCTA
Contract Manager; three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified.
c) Any equipment purchased as a result of this contract is subject to the Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of $5,000 or more. If the purchased equipment needs replacement and is sold or traded in, SCTA shall receive a proper refund or credit at the conclusion of the contract, or if the contract is terminated, the CONSULTANT may either keep the equipment and credit SCTA in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established SCTA procedures; and credit SCTA in an amount equal to the sales price. If CONSULTANT elects to keep the equipment, fair market value shall be determined at equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by SCTA and CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by SCTA 49 CFR, Part 18 requires a credit to Federal funds when participating equipment with a fair market value greater than $5000.00 is credited to the project.
d) All subcontracts in excess $25,000 shall contain the above provisions.

4. TERM OF AGREEMENT: The term of this AGREEMENT shall be March 20, 2026 through June 30, 2030 unless terminated earlier in accordance with the provisions of Paragraph 5 below.

5. TERMINATION:

5.1 TERMINATION WITHOUT CAUSE: At any time and without cause, SCTA or CONSULTANT shall have the right to terminate this AGREEMENT by giving ten (10) business days written notice of termination. In such event, as full payment for all services hereunder, SCTA shall pay CONSULTANT for work satisfactorily performed and reimbursable expenses properly incurred up to the date of termination. Such payment shall be made in the manner provided in Paragraph 5.3.

5.2 TERMINATION FOR CAUSE: Should CONSULTANT fail to perform any of its obligations hereunder, within the time and in the manner provided herein, or otherwise violate any of the terms of this AGREEMENT, SCTA may terminate this AGREEMENT by giving CONSULTANT written notice of termination, stating the reason for termination. Consultant shall be given no less than five (5) business days to cure or substantially begin to cure any breach of this Agreement prior to termination. In such event, as full payment for all services hereunder, SCTA shall pay CONSULTANT for work satisfactorily performed and reimbursable expenses properly incurred up to the date of termination, less the amount of damage, if any, sustained by SCTA by virtue of AGREEMENT. Notwithstanding any other provision of this
AGREEMENT, such payment shall be limited to an amount which bears the same ratio to 54 of 462
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the total payment specified in the AGREEMENT as the services satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be performed for such total payment; and further provided that in the case of termination for cause, SCTA shall deduct from the sum otherwise due Consultant the amount of damage, if any AGREEMENT. Such
payment shall be made in the manner provided in Paragraph 5.3.

5.3 DELIVERY OF WORK PRODUCT AND FINAL PAYMENT UPON
TERMINATION: In the event of termination, CONSULTANT shall, within ten (10) days following the date of termination, deliver to SCTA all materials subject to the provisions of Paragraph 16 and submit to SCTA an invoice for work performed and reimbursable expenses incurred up to the date of termination. The invoice shall contain the information specified in Paragraph 2.3. Upon receipt thereof, SCTA shall determine whether CONSULTANT has satisfactorily performed the work and properly incurred the reimbursable expenses identified in the invoice and cause payment to be made to CONSULTANT for that portion of such work and such reimbursable expenses that SCTA determines CONSULTANT has satisfactorily performed or properly incurred, within the limitations set out in Paragraph 5.2.

5.4 FUNDING REQUIREMENTS:
a) It is mutually understood between the parties that this contract may have been written before ascertaining the availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the AGREEMENT were executed after that determination was made. b) This AGREEMENT is valid and enforceable only, if sufficient funds are made available to SCTA for the purpose of this contract. In addition, this AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or SCTA's Board of Directors that may affect the provisions, terms, or funding of this contract in any manner. c) It is mutually agreed that if sufficient funds are not appropriated, this contract may be amended to reflect any reduction in funds. d) The SCTA has the option to void the contract under the 30-day cancellation clause, or by mutual AGREEMENT to amend the contract to reflect any reduction of funds.

6. INDEMNIFICATION: CONSULTANT agrees to defend, indemnify, hold harmless, and release SCTA and Caltrans, its officers, agents, and employees, from and against actions, claims, damages, liabilities, or expenses that may be asserted by any person or entity, including CONSULTANT, to the extent caused by negligent performance or willful misconduct of CONSULTANT hereunder, whether or not there is concurrent negligence on the part of SCTA and Caltrans, but excluding liability due to the extent of any such concurrent or sole negligence or the willful misconduct of SCTA and Caltrans. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for CONSULTANT or its agents under workers' compensation acts, disability benefits acts, or other employee benefit acts. In 55 of 462
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addition, CONSULTANT shall be liable to SCTA and Caltrans for any loss or damage to SCTA and Caltrans property to the extent caused by
performance or willful misconduct hereunder. The duty of CONSULTANT to indemnify and defend as set forth herein is limited for design professional services as provided in section 2782.8 of the California Civil Code as amended effective January 1, 2018.

7. INSURANCE: With respect to the performance of work hereunder, CONSULTANT shall maintain, and shall require all of its subcontractors, subconsultants, and other agents to maintain, insurance as described below:

7.1 :
insurance with statutory limits as required by the Labor Code of the State of California.

Said policy shall be endorsed with the following specific language:
(1)

7.2 GENERAL LIABILITY INSURANCE: Commercial general liability insurance covering bodily injury and property damage using an occurrence policy form, in an amount no less than one million dollars ($1,000,000.00) combined single limit for each occurrence. Said commercial general liability insurance policy shall either be endorsed with the following specific language or contain equivalent language in the policy:
employees, and the State of California, its officers and employees, are named as additional insureds for all liability arising out of the operations by or on behalf of the named insured in the performance of this AGREEMENT
to impair the rights of one insured against another insured, and the coverage afforded shall apply as though separate policies had been issued to each insured, but the inclusion of more than one insured shall not operate to increase the limits the Sonoma County Transportation Authority with respect to any insurance or self-insurance programs maintained by

7.3 AUTOMOBILE INSURANCE: Automobile liability insurance covering 56 of 462
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bodily injury and property damage in an amount no less than one million dollars ($1,000,000.00) combined single limit for each occurrence. Said insurance shall include coverage for owned, hired, and non-owned vehicles. Said policy shall be endorsed with the following language:

7.4 PROFESSIONAL LIABILITY INSURANCE: Professional liability insurance for all activities of CONSULTANT arising out of or in connection with this AGREEMENT in an amount no less than two million dollars ($2,000,000.00) combined single limit for each claim. Said policy shall be endorsed with the following specific language or contain equivalent language in the policy:

7.5 DOCUMENTATION: The following documentation shall be submitted to SCTA:
(1) Properly executed Certificates of Insurance clearly evidencing all coverages, limits, and endorsements required execution of this AGREEMENT.
(2) Signed copies of the specified endorsements for each policy. Said endorsement copies shall be submitted within AGREEMENT.

7.6 POLICY OBLIGATIONS:
obligations shall not be limited by the foregoing insurance requirements.

7.7 MATERIAL BREACH: If CONSULTANT, for any reason, fails to maintain the insurance coverage required by this AGREEMENT, the same shall be deemed a material breach of contract. SCTA, in its sole discretion, may terminate this AGREEMENT pursuant to the provisions of Paragraph 5.2 and obtain damages from CONSULTANT resulting from said breach. Alternatively, SCTA may purchase the required insurance coverage, and without further notice to CONSULTANT, SCTA may deduct from sums due to CONSULTANT any premium costs advanced by SCTA for such insurance. These remedies shall be in addition to any other remedies available to SCTA.

7.8 MATERIAL CHANGE: A material change means any of the following changes to the policies during the term of the Policies: (i) a change in the Policy period; (ii) a material revision to, or removal of a coverage section; (iii) a reduction in the amount 57 of 462
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of insurance, provided such reduction is not the result of payment of damages, medical expenses, or claim expenses.

8. PROSECUTION AND PROGRESS:

CONSULTANT shall be authorized to proceed with the performance of this

AGREEMENT
Proceed. Performance of the services hereunder shall be completed within the times or by the dates specified in Exhibit C. SCTA shall notify CONSULTANT in writing of any event requiring CONSULTANT to stop work hereunder. Upon receipt of such notice, CONSULTANT shall immediately stop work and shall not resume work until notified in writing by SCTA. Should CONSULTANT receive a stop work notification from SCTA or be delayed by other factors beyond the control of CONSULTANT, CONSULTANT shall be provided reasonable time extensions and accommodations if the CONSULTANT is unable to complete services in accordance with Exhibit C. CONSULTANT shall be responsible for managing contract time and completing all deliverables in accordance with Exhibits A and B.

8.1 CRITICAL PATH METHOD PROGRESS SCHEDULE: The
CONSULTANT shall submit to SCTA practicable critical path method (CPM) progress for the Scope of Services issued in conformance with
this AGREEMENT.

Schedules shall show the order in which CONSULTANT proposes to complete the work with logical links between time-scaled work activities, and calculations made using the critical path method to determine the controlling operation or operations. CONSULTANT is responsible for assuring that all activity sequences are logical; that sufficient time is provided to complete each deliverable, including sufficient review times by SCTA, Caltrans, and other agencies; and that each schedule shows a coordinated plan for complete performance of the deliverables.

Schedules shall include, but not be limited to, applicable activities that show the following:
(1) salient features, or interfaces, including those with outside entities, that could affect time of completion;
(2) the Notice to Proceed, the scheduled completion date, and milestone deliverables; and
(3) development, delivery, review and approval of each deliverable.

Schedule activities shall include the following:
(1) a clear and legible description;
(2) start and finish dates;
(3) a duration of not less than one working day, except for event activities;
(4) at least one predecessor and one successor activity, except for the 58 of 462
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Notice to Proceed and finish milestones;
(5) logical restraints;
(6) codes for responsibility; and
(7) deliverable task numbers.

CONSULTANT shall develop and submit to SCTA an initial baseline, monthly update and final update schedules, consistent in all respects with the time and order requirements specified in the Scope of Services. The initial baseline schedule shall be submitted within 30 calendar days of the Notice to Proceed. Monthly updates shall be submitted at each monthly progress meeting after submittal of the baseline schedule.

Any revision to time and/or scope of the services shall be documented in the next monthly schedule update, subject to acceptance by SCTA. Acceptance shall not be unreasonably withheld. The final update shall be submitted with 30 days of acceptance of the final deliverable.

SCTA shall review schedules and shall notify CONSULTANT of unacceptable schedules, in writing, within 30 calendar days of receipt. All other schedules will be considered requirements and shall not relieve CONSULTANT of any obligation thereunder or responsibility for submitting complete and accurate information. Errors or omissions on schedules shall not relieve the Contractor from finishing all deliverables within the time limit specified for completion of the services. If, after a schedule has been accepted by SCTA, either CONSULTANT or SCTA discover that any aspect of the schedule has an error or omission, it shall be corrected by CONSULTANT on the next update schedule.

8.2 DELAYS IN GENERAL:
unforeseen events beyond the control of CONSULTANT, such delays will entitle CONSULTANT to an extension of time pursuant to Paragraph 8.4. Such unforeseen events shall be limited to earthquakes, floods, high waters, or other Acts of God, or strikes, lockouts, or other similar labor disturbances, or other specific events that are beyond the control of CONSULTANT and which CONSULTANT could not have reasonably foreseen or guarded against.

8.3 DELAYS CAUSED BY SCTA, CALTRANS, FHWA, OR OTHER
REVIEWING AGENCIES OR RESPONSIBLE PARTIES:
is delayed by events caused solely by the action or inaction of SCTA, Caltrans, FHWA, such delays will entitle CONSULTANT to an extension of time pursuant to Paragraph

8.4. The CONSULTANT shall notify SCTA of the delay within 15 calendar days of the beginning of the delay pursuant to Paragraph 9. Said notice shall describe, to the fullest extent possible at the time of the notice, the events leading up to the delay, the extent of the delay, options to mitigate the delay, and the potential effect of the delay on completion of the schedule.

8.4 EXTENSIONS OF TIME: Extensions of time, when granted by SCTA, shall AGREEMENT by a number of days
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mitigation shall be considered, in lieu of an extension of time.

9. CHANGES: Changes in scope of services constitute additional work to be performed by CONSULTANT, or a reduction of scope. In both cases, additions or deletions to the scope of work as outlined in Exhibit A, may be authorized in writing by SCTAs Executive Director, with concurrence by the SCTA Chairperson, subject to the following limitation: Changes in scope of work authorized by the Executive Director may not exceed $50,000 in cost and thirty (30) calendar days per task. Any changes in the scope of services beyond the scope of the Executive Directors authority may be authorized in writing only by the board of directors of SCTA. CONSULTANT acknowledges and agrees that, except as otherwise expressly provided herein, only the board of directors of SCTA may authorize changes in the scope of services hereunder and SCTA staff are without authorization to order changes to the scope of services or to waive AGREEMENT requirements. Failure of CONSULTANT to secure the appropriate prior written authorization for changes in the scope of services shall constitute a waiver of any and all right to adjustment in the AGREEMENT price or AGREEMENT time due to such unauthorized work and thereafter CONSULTANT shall be entitled to no compensation whatsoever for the performance of such work. CONSULTANT further expressly waives any and all right or remedy by way of restitution and quantum merit for any and all extra work performed without such express and prior written authorization.

10. DISPUTES: CONSULTANT shall notify SCTA in writing of any dispute or business days after the knowledge or
happening of the event, thing, occurrence or other cause, giving rise to the dispute. Said notice shall describe, to the fullest extent possible at the time of the notice, the events leading up to the dispute, the nature of the dispute, the potential effect of the dispute on the completion of the Contract, cost data, and any relevant Contact language in support of the dispute. If a dispute arises out of or relates to this AGREEMENT, or an alleged breach thereof by either Consultant or SCTA, and if the dispute cannot be settled through negotiation, before resorting to litigation, the SCTA and Consultant agree first to try in good faith to settle the dispute by mediation. If the parties cannot agree on a mediator or mediation rules to use, the parties shall use the construction industry mediation procedures developed by the American Arbitration Association, with the following exceptions to those procedures:

I. The mediation shall be conducted in Santa Rosa, California.

II. Unless otherwise agreed to in writing by the parties participating in the mediation, the mediation shall be concluded no later than sixty (60) days after the first mediation session. If the dispute has not been resolved at that time, any party may elect at that time to pursue litigation.

III. The parties agree to exchange all relevant non-privileged documents before the first scheduled mediation session.
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11. REPRESENTATIONS OF CONSULTANT:

11.1 STANDARD OF CARE: SCTA has relied upon the professional ability and training of CONSULTANT as a material inducement to enter into this AGREEMENT.

CONSULTANT hereby represents that all its work will be performed in accordance with generally accepted and applicable professional practices and standards as well as the requirements of the Caltrans and FHWA standards, and all other applicable federal, state, and local laws, ordinances, rules, and regulations, it being understood that l not operate as a waiver or release.

CONSULTANT further represents that all products of whatsoever nature which CONSULTANT delivers to SCTA pursuant to this AGREEMENT will be prepared in a professional manner and conform to the standards of quality normally observed by a

11.2 FAMILIARITY WITH WORK: CONSULTANT represents that it has thoroughly investigated and considered the work to be performed hereunder and how it should be performed, and fully understands the difficulties and restrictions attending the performance of such work, including, without limitation, any controversial aspects of the scope of services issued under Exhibit A, the likelihood of extensive comments, and the need for the deliverables under Exhibit A to be thorough and complete.

11.3 STATUS OF CONSULTANT : The parties intend that CONSULTANT, in performing the services specified herein, shall act as an independent contractor and shall control the work and the manner in which it is performed. CONSULTANT is not to be considered an agent or employee of SCTA and is not entitled to participate in any pension plan, insurance, bonus, or similar benefits SCTA provides its employees. In the event SCTA exercises its right to terminate this AGREEMENT pursuant to Paragraph 5, CONSULTANT expressly agrees that it shall have no recourse or right of appeal under laws, ordinances, rules, or regulations applicable to employees.

11.4 TAXES: CONSULTANT agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this AGREEMENT and shall be solely liable and responsible to pay such taxes and other obligations, including, without limitation, state and federal income and FICA taxes. CONSULTANT agrees to indemnify and hold SCTA harmless from any liability which it may incur to the United States or to such taxes and obligations. In case SCTA is audited for compliance regarding any withholding or other applicable taxes, CONSULTANT agrees to furnish SCTA with proof of payment of taxes on these earnings.

11.5 COST DISCLOSURE: In accordance with Government Code section 7550, CONSULTANT agrees to state in a separate section in any filed report the numbers and dollar amounts of all contracts and subcontracts relating to the Project.

11.6 NATIONAL LABOR RELATIONS BOARD CERTIFICATION: In
accordance with Public Contract Code Section 10296, the CONSULTANT hereby states under penalty of perjury that no more than one final unappealable finding of contempt of 61 of 462
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court by a federal court has been issued against the CONSULTANT within the immediately preceding twocomply with an order of a federal court that orders the CONSULTANT to comply with an order of the National Labor Relations Board.

11.7 CONFLICT OF INTEREST:
a) The CONSULTANT shall disclose any financial, business, or other relationship with SCTA that may have an impact upon the outcome of this contract, or any ensuing SCTA construction project. The CONSULTANT shall also list current clients who may have a financial interest in the outcome of this contract, or any ensuing SCTA construction project, which will follow. If requested to do so by SCTA, CONSULTANT shall complete and file and shall require any other person doing work hereunder to b) The CONSULTANT hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this AGREEMENT.
c) Any subcontract in excess of $25,000 entered into as a result of this contract, shall contain all of the provisions of this Article. d) The CONSULTANT hereby certifies that neither CONSULTANT, nor any firm affiliated with the CONSULTANT will bid on any construction contract, or on any contract to provide construction inspection for any construction project resulting from this contract. An affiliated firm is one, which is subject to the control of the same persons through joint-ownership, or otherwise.
e) Except for subcontractors whose services are limited to providing surveying or materials testing information, no subcontractor who has provided environmental or preliminary design services in connection with this contract shall be eligible to bid on any construction contract, or on any contract to provide construction inspection for any construction project resulting from this contract.

11.8 NONDISCRIMINATION: CONSULTANT shall comply with all applicable federal, state, and local laws, ordinances, rules, and regulations in regard to nondiscrimination in employment because of race, creed, color, ancestry, national origin, religion, sex, marital status, age, medical condition, pregnancy, disability, or other prohibited basis. All nondiscrimination rules or regulations required by law to be included in this AGREEMENT are incorporated herein by this reference.

11.9 SUBCONTRACTED SERVICES:
a) The CONSULTANT shall perform the work contemplated with resources available within its own organization; and no portion of the work pertinent to this contract shall be subcontracted without written authorization by the SCTA's Contract Manager, except that, which is expressly identified in the approved Cost Proposal. b) Any subcontract in excess of $25,000 entered into as a result of this contract, shall contain all the provisions stipulated in this contract to be applicable to subcontractors.
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c) Any substitution of subconcontractors must be approved in writing by the SCTA . Approval shall not be unreasonably withheld.

11.10 COVENANT AGAINST CONTINGENT FEES: CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONSULTANT, to solicit or secure this AGREEMENT, and that CONSULTANT has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or formation of this AGREEMENT. For breach or violation of this warranty, SCTA shall have the right to annul this AGREEMENT without liability, or at its discretion, to deduct from the AGREEMENT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

11.11 DEBARMENT AND SUSPENSION CERTIFICATION:
a)
certification under penalty of perjury under the laws of the State of California, that the CONSULTANT has complied with Title 49, Code of Federal Regulations, Part 29, Debarment and Suspension Certificate, which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to the SCTA.
b) Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining CONSULTANT responsibility. Disclosures must indicate to whom exceptions apply, initiating agency, and dates of action.

11.12 REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION:

The CONSULTANT warrants that this contract was not obtained or secured through rebates kickbacks or other unlawful consideration, either promised or paid to any SCTA employee. For breach or violation of this warranty, SCTA shall have the right in its discretion; to terminate the contract without liability; to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

11.13 PROHIBITION OF EXPENDING SCTA STATE OR FEDERAL FUNDS FOR LOBBYING:
a) The CONSULTANT certifies to the best of his or her knowledge and belief that:
i. No state, federal or SCTA appropriated funds have been paid, or will be paid by-or-on behalf of the CONSULTANT to any person for influencing or 63 of 462
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attempting to influence an officer or employee of any state or federal agency; a Member of the State Legislature or United States Congress; an officer or employee of the Legislature or Congress; or any employee of a Member of the Legislature or Congress, in connection with the awarding of any state or federal contract; the making of any state or federal grant; the making of any state or federal loan; the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of any state or federal contract, grant, loan, or cooperative AGREEMENT. ii. If any funds other than federal appropriated funds have been paid, or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency; a Member of Congress; an officer or employee of Congress, or an employee of a Member of Congress; in connection with this federal contract, grant, loan, or cooperative AGREEMENT; the CONSULTANT shall complete and submit Standard Formb) This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, US. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
c) The CONSULTANT also agrees by signing this document that he or she shall require that the language of this certification be included in all lower-tier subcontracts, which exceed $100,000, and that all such sub recipients shall certify and disclose accordingly.

11.14 STATEMENT OF COMPLIANCE:
under penalty of perjury under the laws of the State of California that the CONSULTANT has, unless exempt, complied with, the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Administrative Code, Section 8103.

12. CLAIMS FILED BY SCTA CONSTRUCTION CONTRACTOR:
a) If claims are filed by SCTA contractor relating to work claims; CONSULTANT agrees to make its personnel available for consultation with the SCTA's construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings. b) SCTA considers essential to assist in
defending against construction contractor claims will be made available on reasonable notice from the SCTA. Consultation or testimony will be reimbursed at the same rates, 64 of 462
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including
this AGREEMENT.
c) SCTA
construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this AGREEMENT in order to resolve the construction claims.
d) Any subcontract in excess of $25,000 entered into as a result of this contract, shall contain all of the provisions of this Article.

13. RECORDS & AUDIT:

13.1 RETENTION OF RECORDS/AUDIT: For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of the contract pursuant to Government Code 8546.7; the CONSULTANT, subcontractors, and the SCTA shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, including but not limited to, the costs of administering the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the contract. The state, the State Auditor, SCTA, FHWA, or any duly authorized representative of the federal government shall have access to any books, records, and documents of the CONSULTANT that are pertinent to the contract for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. Subcontracts in excess of $25,000 shall contain this provision.

13.2 AUDIT REVIEW PROCEDURES:

a) Any dispute concerning a question of fact arising under an interim or post audit of this contract that is not disposed of by AGREEMENT, shall be reviewed by the SCTA's Executive Director.
b) Not later than 30 days after issuance of the final audit report, the CONSULTANT may request a review by the SCTA's Executive Director of unresolved audit issues. The request for review will be submitted in writing. c) Neither the pendency of a dispute nor its consideration by the SCTA will excuse the CONSULTANT from full and timely performance, in accordance with the terms of this contract.

14. DEMAND FOR ASSURANCE: Each party to this AGREEMENT undertakes the When reasonable grounds for insecurity arise with respect to the performance of either party, the other may in writing demand adequate assurance of due performance and until such assurance is received may, if commercially reasonable, suspend any performance not only the conduct of a party with respect to performance under this AGREEMENT, but also conduct with respect to other AGREEMENTs with parties to this AGREEMENT or others. After receipt of a justified demand, failure to provide within a reasonable time, 65 of 462 Contract Number: SCTA26014

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but not exceeding thirty (30) days, such assurance of due performance as is adequate under the circumstances of the particular case is a repudiation of this AGREEMENT.

Acceptance of any improper delivery, service, or payment does not prejudice the

15. ASSIGNMENT AND DELEGATION: Except as otherwise provided herein, neither party hereto shall assign, delegate, sublet, or transfer any interest in or duty under this AGREEMENT without the prior written consent of the other, and no such transfer shall be of any force or effect whatsoever unless and until the other party has so consented.

16. METHOD AND PLACE OF GIVING NOTICE, SUBMITTING BILLS, AND MAKING PAYMENTS: All notices, bills, and payments shall be made in writing and may be given by personal delivery, facsimile, overnight or one-day delivery service, or by mail. Notices, bills, and payments sent by mail shall be addressed as follows:

TO SCTA: Margot Ocanas, Senior Transportation Planner
David Ripperda, Director, Projects & Programming
Sonoma County Transportation Authority
411 King Street
Santa Rosa, CA 95404
TO CONSULTANT: Notices to:

Mia Candy, Project Manager
Shannon Hake, Principal
TDG Engineering, Inc.

One Inventa Place
West Tower, Suite 950
Silver Spring, MD 20910

Payments to:

EFT (ACH or Wires):

Remittance Email:
[email protected]
and when so addressed, shall be deemed given upon personal delivery, facsimile proof, or deposit into the possession of said delivery service or the United States mail, postage prepaid. In all other instances, notices, bills, and payments shall be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to whom notices, bills, and payments are to be given by giving notice pursuant to this Paragraph 16.

17. CONFIDENTIAL INFORMATION:
a) All financial, statistical, personal, technical, or other data and information relative to the SCTA SCTA and
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made available to the CONSULTANT in order to carry out this contract, shall be protected by the CONSULTANT from unauthorized use and disclosure. b) Permission to disclose information on one occasion, or public hearing held by the SCTA relating to the contract, shall not authorize the CONSULTANT to further disclose such information, or disseminate the same on any other occasion. c) The CONSULTANT shall not comment publicly to the press or any other media regarding the contract or the SCTA SCTA
public hearings or in response to questions from a Legislative committee. d) The CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this contract without prior review of the contents thereof by the SCTA, and receipt of the SCTA However, notwithstanding the foregoing, nothing herein shall prevent Consultant from referencing its work under this Agreement in future marketing material with prior consent.
e) Any subcontract entered into as a result of this contract shall contain all of the provisions of this Article.
f) All information related to the construction estimate is confidential, and shall not be disclosed by the CONSULTANT to any entity other than the SCTA. g) Obligations of confidentiality expressed herein shall not apply to any information disclosed which: (i) can be shown to be widely known and readily accessible to the public; (ii) can be shown from CONSULTANT files to have been known to CONSULTANT prior to any disclosure hereunder; (iii) can be shown to have been received by CONSULTANT from a third party without obligation of confidentiality; or (iv) is required to be disclosed by law or judicial or administrative order; provided however, that CONSULTANT shall give SCTA timely notice of such mandate prior to the submission of said confidential information, and provided further, that CONSULTANT shall reasonably cooperate with lawful efforts of SCTA might take to intervene in any such proceedings or to otherwise prevent such disclosure.

18. ASSIGNMENT OF RIGHTS: Consultant assigns to SCTA all rights throughout the world in perpetuity in the nature of copyright, trademark, patent, right to ideas, in and to all versions of the plans and specifications, if any, now or later prepared by Consultant in connection with this AGREEMENT. Consultant agrees to take such actions as are necessary to protect the rights assigned to SCTA in this AGREEMENT, and to refrain from taking any action which would impair those rights. Consultant's responsibilities under this provision include, but are not limited to, placing proper notice of copyright on all versions of the plans and specifications as SCTA may direct, and refraining from disclosing any versions of the plans and specifications to any third party without first obtaining written permission of SCTA. Consultant shall not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written permission of SCTA.

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subcontractors, consultants, and other agents in connection with this AGREEMENT shall be the property of SCTA. Ownership shall not extend to Consultant's underlying means and methods used to create work product. Additionally, any preexisting intellectual property contained within Consultant's deliverables thereto belonging to Consultant shall remain the property of Consultant unless otherwise indicated in the scope of services. SCTA shall be entitled to immediate possession of such documents upon completion of the work pursuant to this AGREEMENT. Upon expiration or termination of this AGREEMENT, Consultant shall promptly deliver to SCTA all such documents, which have not already been provided to SCTA in such form or format as SCTA deems appropriate. Such documents shall be and will remain the property of SCTA without restriction or limitation. Should SCTA reuse or modify Consultant's documents without prior consent, SCTA shall indemnify and hold the Consultant harmless from and against any claim, proceeding, cause of action, damage, cost or Instruments of Service. Consultant may retain copies of the above described documents but agrees not to disclose or discuss any information gathered, discovered, or generated in any way through this AGREEMENT without the express written permission of SCTA.

20. MISCELLANEOUS PROVISIONS:

20.1 NO WAIVER OF BREACH: The waiver by any affected party of any breach of any term or promise contained in this AGREEMENT shall not be deemed to be a waiver of such term or promise or any subsequent breach of the same or any other term or promise contained in this AGREEMENT.

20.2 CONSTRUCTION: To the fullest extent allowed by law, the provisions of this AGREEMENT shall be construed and given effect in a manner that avoids any violation of statute, ordinance, regulation, or law. The parties covenant and agree that in the event that any provision of this AGREEMENT is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby. CONSULTANT and SCTA acknowledge that they have each contributed to the making of this AGREEMENT and that, in the event of a dispute over the interpretation of this AGREEMENT, the language of the AGREEMENT will not be construed against one party in favor of the other. CONSULTANT and SCTA acknowledge that they have each had an adequate opportunity to consult with counsel in the negotiation and preparation of this AGREEMENT. The parties acknowledge that SCTA issued a Request for Qualifications (RFQ), attached hereto as Exhibit D and incorporated herein by this reference, and CONSULTANT submitted a Proposal, attached hereto as Exhibit A and incorporated herein by this reference.

20.3 CONSENT: Wherever in this AGREEMENT the consent or approval of one party is required to an act of the other party, such consent or approval shall not be unreasonably withheld or delayed.
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20.4 NO THIRD PARTY BENEFICIARIES: Nothing contained in this AGREEMENT shall be construed to create and the parties do not intend to create any rights in third parties.

20.5 APPLICABLE LAW AND FORUM: This AGREEMENT shall be construed and interpreted according to the substantive law of California excluding the law of conflicts. Any action to enforce the terms of this AGREEMENT or for the breach thereof shall be brought and tried in the County of Sonoma.

20.6 CAPTIONS: The captions in this AGREEMENT are solely for convenience of reference. They are not a part of this AGREEMENT and shall have no effect on its construction or interpretation.

20.7 MERGER: This writing is intended both as the final expression of the AGREEMENT between the parties hereto with respect to the included terms and as a complete and exclusive statement of the terms of the AGREEMENT pursuant to Code of Civil Procedure section 1856. No modification of this AGREEMENT shall be effective unless and until such modification is evidenced by a writing signed by both parties.

20.8 TIME OF ESSENCE: Time is and shall be of the essence of this AGREEMENT and every provision hereof.

20.9 NUMBER AND GENDER: Wherever used herein, unless the provision or context otherwise requires, the singular number shall include the plural and the plural the singular, and the masculine gender shall include the feminine and neuter.

20.10 DAY AND BUSINESS DAY:
which the offices of SCTA are open for regular business.

20.11 PREVAILING WAGES: CONSULTANT is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., including without limitation Labor Code Sections 1775, 1776, 1777.5, 1813 and 1815, as well as California Code of Regulations, Title 8, Section 16000, et seq

CONSULTANT agrees to fully comply with such Prevailing Wage Laws for any services provided hereunder which are subject to such Prevailing Wage Laws, and agrees to require such compliance from subcontractors it utilizes for such services. Pursuant to Labor Code Section 1775(b)(1), CONSULTANT shall provide to each such subcontractor a copy of Sections 1771, 1775, 1776, 1777.5, 1813 and 1815 of the Labor Code. Copies of the prevailing wage rate of per diem wages are on file with SCTA and will be made available to any person upon request. CONSULTANT shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services provided hereunder available to interested parties upon 69 of 462
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the project site.

21. SUBCONTRACTORS:

21.1 SUBCONTRACTORS:
a) Nothing contained in this AGREEMENT or otherwise, shall create any contractual relation between the Agency and any subcontractors, and no subcontract shall relieve the Contractor of his/her responsibilities and obligations hereunder. The Contractor agrees to be as fully responsible to the Agency for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Contractor. The Contractor's obligation to pay its subcontractors is an independent obligation from the Agency's obligation to make payments to the Contractor. b) Any subcontract in excess of $25,000, entered into as a result of this AGREEMENT, shall contain all the provisions stipulated in this AGREEMENT to be applicable to subcontractors.
c) Contractor shall pay its subcontractors within ten (10) calendar days from receipt of each payment made to the Contractor by the Agency. d) Any substitution of subcontractors must be approved in writing by the Contract Manager in advance of assigning work to a substitute subcontractor.

21.2 Prompt Payment of Funds Withheld to Subcontractors:
a) The Agency shall hold retainage from the prime consultant and shall make prompt and regular incremental acceptances of portions, as determined by the Agency, of the contract work, and pay retainage to the prime contractor based on these acceptances. The prime consultant, or subconsultant, shall return all monies withheld in retention from a subconsultant within 30 days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the contract work by the agency. Federal law (49 CFR26.29) requires that any delay or postponement of payment over 30 days may take place only for good cause and with the prime consultant or subconsultant to the penalties, sanctions and other remedies specified in Section 7108.5 of the Business and Professions Code. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the prime consultant or subconsultant in the event of a dispute involving late payment or nonpayment by the prime contractor, deficient subconsultant performance, or noncompliance by a subcontractor.

21. ASSURANCES:

22.1 ASSURANCES:
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a) During the performance of this Agreement, the contractor, for itself, its assignees and successors in interest (hereinafter collectively referred to as CONSULTANT) agrees as follows:
i. Compliance with Regulations: CONSULTANT shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the REGULATIONS), which are herein incorporated by reference and made a part of this agreement.
ii. Nondiscrimination: CONSULTANT, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin, religion, age, or disability in the selection and retention of sub-applicants, including procurements of materials and leases of equipment.

CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the agreement covers a program set forth in Appendix B of the Regulations.
iii. Solicitations for Sub-agreements, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by CONSULTANT for work to be performed under a Sub-agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be notified by CONSULTANT of the relative to nondiscrimination on the grounds of race, color, or national origin. iv. Information and Reports: CONSULTANT shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or FHWA to be pertinent to ascertain compliance with such Regulations or directives.

Where any information required of CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, CONSULTANT shall so certify to the recipient or FHWA as appropriate, and shall set forth what efforts CONSULTANT has made to obtain the information. v. Sanctions for Noncompliance
with the nondiscrimination provisions of this agreement, the recipient shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
vi. withholding of payments to CONSULTANT under the Agreement within a reasonable period of time, not to exceed 90 days; and/or vii. cancellation, termination or suspension of the Agreement, in whole or in part. viii. Incorporation of Provisions: CONSULTANT shall include the provisions of Paragraphs (1) through (6) in every sub-agreement, including procurements of 71 of 462
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materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto.
b) CONSULTANT shall take such action with respect to any sub-agreement or procurement as the recipient or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event CONSULTANT becomes involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction, CONSULTANT may request the recipient enter into such litigation to protect the interests of the State, and, in addition, CONSULTANT may request the United States to enter into such litigation to protect the interests of the United States.

22.2 NON-DISCRIMINATION ASSURANCES:
a) During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest (hereinafter referred to as the following nondiscrimination statutes
and authorities, including, but not limited to:

Pertinent Non-Discrimination Authorities:

Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.

The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex;
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age);
Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, 72 of 462
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the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38; -discrimination statute (49 U.S.C. §
47123) (prohibits discrimination on the basis of race, color, national origin, and sex);
Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C.1681 et seq).

IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as set forth below.

CONSULTANT
DATED: By: ___________________________________
Principal, TDG Engineering, Inc
Affiliate of Toole Design Group, LLC

SONOMA COUNTY TRANSPORTATION AUTHORITY
DATED: By: ________________________________
Chair, SCTA

CERTIFICATES OF INSURANCE ON FILE WITH
AND APPROVED AS TO SUBSTANCE BY SCTA:

DATED: By: _______________________________________
James R. Cameron, Executive Director, SCTA
APPROVED AS TO FORM:

DATED: By: ___________________________________
SCTA Counsel
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EXHIBIT A: SCOPE OF SERVICES
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Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 1 TASK 1: DEMONSTRATION PROJECTS (Pre-NEPA)
TASK 1.1: NEPA/CEQA ENVIRONMENTAL CLEARANCE AND PRELIMINARY DESIGN TASK 1.1.1: PROJECT MANAGEMENT (TASKS 1.1 AND 1.2)
This Project Management subtask supports both Task 1.1 (NEPA/CEQA Environmental Clearance and Preliminary Design) and Task 1.2 (Outreach and Engagement). Project management activities under this subtask are intended to provide integrated coordination, scheduling, communication, and reporting across all technical, design, and engagement activities conducted under Tasks 1.1 and 1.2.

Project Management Plan(s)
Toole Design will prepare a single, consolidated Project Management Plan (PMP) with jurisdiction-specific subsections. We will prepare a draft PMP excel document in advance of the Kickoff meetings. We will review the PMP during the kickoff meetings and refine as needed. We will update the PMP throughout the project to ensure all tasks are on track, manage parallel workflows, and plan for major milestones.

The consolidated PMP will establish a shared project framework including:

A unified project schedule, including key workflows and dependencies, and alignment with grant reporting timeline
A major deliverable tracker, including deadlines for draft and final versions Communication protocols
Defined roles and responsibilities for SCTA, consultant, and local agency staff QA/QC procedures
Documentation and reporting protocols (e.g., decision log, change management, progress reporting) Jurisdiction-Specific PMP Sections will include:

Roles and responsibilities and points of contact for local agency staff, consultant team, SCTA, and SCBC Site locations and project limits
Jurisdiction-specific schedules and milestones
Engagement expectations and coordination needs
Unique constraints, risks, or considerations affecting implementation Project Coordination Meetings
Project Kickoff Meetings
At project initiation, we will conduct two kickoff meetings:

Kickoff #1 Project Management Team (PMT): The PMT includes SCTA Staff and the Toole Design Team. This kickoff will focus on overall project goals, contract logistics, schedule alignment, communication protocols, and data needs. This meeting will be virtual, unless there is an opportunity to consolidate the meeting with other site visit needs.

Kickoff #2 Interagency Working Group (IAWG): The IAWG includes SCTA Staff, the Toole Design team, and Project Leads from each local agency. This kickoff focuses on shared project goals, roles and responsibilities, and review of the PMP structure and draft schedule. During this meeting, we will share a draft Agency Roles and Responsibilities framework that specifies expectations for each agency. This meeting will be held in person.
3 6 0 2 2 N D S T R E E T 5 1 0 . 2 9 8 . 0 7 4 0
S U I T E 5 0 1 T O O L E D E S I G N . C O M
O A K L A N D , C A 9 4 6 1 2
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Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 2 Ongoing Project Coordination Meetings
We will conduct the following project coordination meetings:

Up to 56 Biweekly PMT meetings (up to 56, 1-hour meetings, attended by up to two (2) consultants) » Assumes biweekly meetings for the first 18 months, and monthly meetings thereafter, particularly in 2028 when work will be focused on construction
Up to 30 Monthly IAWG meetings (up to 30, 1.5-hour meetings, attended by up to two (2) consultants) » Assumes monthly for the first 24 months and quarterly or as needed thereafter Up to 60 Jurisdiction-specific coordination meetings, (up to 60, half-hour meetings, attended by one (1) consultant)
» Assumes approximately one 1:1 call with each of the five agencies per quarter, as needed Project coordination meetings are assumed to be virtual, unless otherwise noted. We will work with SCTA to identify which meetings are best conducted in person. After each meeting, we will distribute key action items.

SCTA will support scheduling of recurring PMT and IAWG meetings and distribution of calendar invitations.

Project Management Tools and Documentation
We will maintain a structured suite of project management tools to ensure transparency, accountability, and predictable delivery, including:

An integrated project schedule with jurisdiction-specific sub-tasks, maintained in Microsoft Project and shared regularly
A decision log documenting key decisions, rationale, and responsible parties An action item tracker that documents assignments, responsibilities, and timelines (with 30 or 60-day outlook), and documenting the completion of major assignments and reasons for any changes to timelines
A shared document management platform (e.g., SharePoint or Google Drive) with clearly defined access and version control
Quality Assurance/Quality Control
QA/QC will be integrated throughout the project. Toole Design will apply its standard two-phase review process:

Senior technical review for accuracy, consistency, and sound methodology Principal-level review to confirm conformance with applicable standards and best practices All deliverables, including those from our subconsultants, will undergo QA/QC prior to submittal.

Reporting
We will submit monthly progress reports and invoices that are itemized and prepared to SCTA standards. Each invoice packet will document:

Billing by subtask for Toole Design and all subconsultants A summary table of budget spent, budget remaining, and budget percent remaining by subtask Itemized spending on Direct Costs
Work conducted, and major deliverables completed and submitted by subtask. We will document in writing when each subtask has been fully invoiced.

Work conducted by Toole Design versus subconsultants
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Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 3 TASK 1.1.1 DELIVERABLES:

Single, consolidated PMP with jurisdiction-specific subsections Kickoff meeting materials and action items (2)
Up to 56 biweekly 1-hour PMT meetings
Up to 30 monthly 1.5-hour IAWG meetings
Up to 60 quarterly 0.5-hour agency check-in calls
Monthly progress reports and invoices
TASK 1.1.2: PROJECT REFINEMENT
At the time of contracting, there are some outstanding questions about the final project locations and demonstration facility types (particularly in Santa Rosa and Petaluma). As one of the earliest steps in the project, Toole Design will lead a structured refinement process with SCTA and each of the five jurisdictions to finalize the scope, objectives, location, limits, and treatment elements of each demonstration project.

This process will:

Align project scopes with available budgets: it will be critical to ensure that the scale of each design project can be achieved within available project resources and to ensure that early cost estimates for material procurement align with available City funding for purchasing.

If necessary, prioritize demonstration project locations and treatments based on documented safety needs (LRSPs, corridor plans, Vision Zero analyses, and the Sonoma County Vision Zero Data Dashboard, community priorities and readiness)
Establish a pop-up and demonstration project materials palette and confirm with local agencies which materials they are currently using, which they are interested in procuring, and which they are not considering, and which pop-up materials the consultant will procure. We will provide agencies with a matrix identifying which materials are best suited for pop-up versus quick build projects.

Confirm design format and level of detail: Toole Design will share sample pop up site engineering and traffic control plans, and demonstration project Preliminary Design and Final Design packets for similar projects in California and confirm that the level of detail meets agency expectations. For Petaluma and Santa Rosa, we will ensure the Preliminary Design Packet is structured for seamless handoff.

Confirm the preferred location and extent of each pop-up event (for Windsor, Petaluma, and Rohnert Park)
During the first Interagency Working Group (IAWG), we will focus on supporting each agency to consider these factors and finalize their demonstration scope. Based on the refined scopes, we will assess the need for additional data collection. Where needed, we will prepare a jurisdiction-specific data collection plan and review it with the SCTA and appropriate city staff prior to initiating collection.

SCTA will confirm available funding allocations per jurisdiction and will communicate any budget adjustments that affect project scope. Participating jurisdictions will support scope refinement by confirming local priorities, constraints, material preferences, and operational considerations, and by coordinating internal review of proposed demonstration elements.

TASK 1.1.2 DELIVERABLES:

Refined demonstration project scopes
TASK 1.1.3: POP-UP DESIGN
To establish a foundation for a long-term, countywide pop-up program, our design approach emphasizes repeatability, ease of deployment, and clear documentation. The Toole Design team will support consistent pop77 of 462 Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 4 up delivery across three jurisdictions (Windsor, Rohnert Park, and Petaluma). This task includes:

Standardized engineering and traffic control plans for the pop-up events Art and placemaking recommendations and installation guides for each pop-up event Documentation of event workflows, staffing roles, and permitting considerations One (1) coordinated field visit to each of the three pop-up locations (Windsor, Rohnert Park, and Petaluma) with the Toole Design Team, SCTA, and jurisdiction staff to review existing conditions, confirm site constraints, discuss traffic control and material staging considerations, and inform refinement of site engineering and traffic control plans.

We will convene an IAWG pop-up working session with Windsor, Rohnert Park, and Petaluma to establish shared expectations and standards, such as traffic control detail, preferred materials, opportunities for material sharing, and communication and engagement strategies. While pop-ups will be tailored to local context, this shared framework will streamline delivery and reduce costs. Based on the outcomes of this working session, we will coordinate with each pop-up jurisdiction to confirm event details, permitting requirements, and schedules, and prepare site engineering plans and traffic control plans.

Pop-up design will be coordinated with development of the Pop-Up Kit of Parts described in Task 1.2.4 to support consistency, reusability, and efficient deployment across jurisdictions. Site engineering and traffic control plans will be informed by the modular materials, standardized installation methods, and ADA considerations established through the Kit of Parts framework.

Pop-up designs will identify appropriate applications of Kit of Parts elements such as modular curbing, delineators, surface treatments, furnishings, and signage to meet project goals while maintaining safe operations and accessibility for project team pop-up installation and breakdown and pop-up event participants.

Design documentation will emphasize repeatable layouts and standardized installation and removal methods where feasible, supporting efficient implementation by jurisdiction staff and partners.

TASK 1.1.3 DELIVERABLES:

Pop-up site engineering and traffic control plans
Material palettes, paint pattern options, and installation diagrams for art and placemaking materials TASK 1.1.3 ASSUMPTIONS:

The SCTA will provide one round of consolidated and non-conflicting comments for all deliverables 78 of 462
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Preliminary Design (15%-30%)
The 15 30% preliminary design phase is intended to define design intent and project limits to support environmental clearance, stakeholder confirmation, and planning-level cost estimation. It is not intended to produce uniform construction-ready plan sets for every location.

For each demonstration project, the level of preliminary design documentation will be scaled to project complexity, repetition of treatment types, and available budget. Deliverables may range from corridor-level conceptual layouts and representative cross sections to more detailed 30% plan-view sheets with preliminary signing and striping. To support efficiency, streamline review, and maintain schedule and budget, plans will use a consistent plan format, graphic standards, and AutoCAD layer structure across all five jurisdictions. This standardized approach will facilitate cross-jurisdictional coordination and review while allowing city-specific requirements to be incorporated within a common framework.

All projects will include sufficient documentation to:

Define limits of work and key design elements
Support CEQA/NEPA clearance
Develop planning-level cost opinions
Inform stakeholder review and interagency coordination
In summary, plans may include:

Conceptual layouts with limits and key elements
Cross sections
Preliminary signing and striping plans
Typical sections and material palettes
Preliminary utility conflict identification, if applicable Phasing or staging concepts, as needed
To support development of preliminary sign and striping plans, we will compile available data to develop a basemap, using aerial imagery, right-of-way and parcel data, as-builts, and existing survey information provided by each jurisdiction. Features will be measured relative to existing conditions shown on aerial imagery; no new survey data will be collected as part of preliminary design. Additional data needs will be evaluated based on project context. These plans will generally include plan-view layouts at an appropriate engineering scale (e.g., proposed treatments, materials,
and operational intent. The drawings will not be suitable for bidding or permit issuance without further design development. Plans will include sufficient detail to support environmental review while maintaining flexibility to respond to findings and avoid predetermining outcomes prior to NEPA clearance. Preliminary design does not include detailed potholing, utility relocations, drainage calculations, signal design, structural design, or final traffic control plans beyond conceptual staging.

Where multiple locations involve similar treatments, such as Santa Rosa, we will prioritize development of standardized typical plans and treatment details that can be applied across sites, supplemented by site-specific exhibits identifying limits and contextual considerations. We will prepare planning-level cost opinions using recent local bid data and AACE International Standards. Plans and cost opinions will be submitted to each jurisdiction for review, with comments documented and addressed.

Selective field walk-throughs will be coordinated with SCTA and jurisdiction staff to inform preliminary design development. The project team will prioritize visits to more complex corridors, locations with constrained right-of- 79 of 462 Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 6 way, operational or access considerations, or where existing data is limited. These visits will focus on verifying existing conditions, confirming project limits, identifying potential constraints, and discussing implementation considerations to support development of 15 30% plans. For other locations, preliminary design will rely on available aerial imagery, GIS data, as-builts, and coordination with jurisdiction staff.

Preliminary Technical Analyses and Concept Evaluation
As part of the 15% 30% preliminary design phase, we will compile and assess available data to inform design development, technical analyses, and future evaluation of demonstration projects. We will review existing data sources and identify gaps relative to the Countywide Measures of Effectiveness (MOEs) established in coordination with the Interagency Working Group (IAWG). Jurisdictions, coordinated by SCTA, will provide available baseline data (counts, crash records, GIS layers, speed studies, etc.). The Consultant Team will identify additional data needs and conduct supplemental data collection where necessary.

Where existing information is insufficient, we will identify, plan, and where appropriate conduct pre-installation (before) data collection to document baseline conditions. Data collection methods may include manual user counts by mode -house counters), speed observations, yielding behavior observations, photo or video documentation, and brief user perception surveys. These baseline data will be collected using methods intended to be comparable to post-installation data collection under Task 2.2, enabling meaningful before/after evaluation of changes in safety-related conditions, operations, and user experience.

The pre-installation data collection process will be coordinated with each jurisdiction to align with access, staffing, and schedule constraints and will be timed to reflect representative operating conditions. Data collection protocols will be documented to support consistency across jurisdictions and to ensure comparability with post-installation evaluation activities.

In parallel, supporting preliminary engineering studies and planning-level technical analyses will be conducted as part of 15% 30% plan development to evaluate different design approaches at a conceptual level, as needed.

These analyses may include desktop reviews using existing data and GIS mapping, traffic and geometric studies, preliminary utility identification, and alternatives analysis. Parking occupancy analysis will be performed in locations where proposed treatments are expected to affect parking supply or utilization.

TASK 1.1.4 DELIVERABLES:
15-30% Preliminary Design plans for each demonstration project with the option to create typical plans for projects in Santa Rosa
Jurisdiction-specific data collection plans (as needed) Pre-installation baseline datasets (counts, observations, photo/video documentation, as applicable) Before-conditions technical memorandum or summary tables to be used as the baseline for Task 1.4.5 evaluation
Planning-level cost opinions
TASK 1.1.4 ASSUMPTIONS:

SCTA and local City staff will provide one round of consolidated and non-conflicting comments for all deliverables
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Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 7 TASK 1.1.5 ENVIRONMENTAL CLEARANCE
The Toole Design Team, led by MNS, will support SCTA and local agency staff secure the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) clearance for the selected projects. Key steps in this process include:

Engaging Caltrans, including providing necessary project information to evaluate what documentation is required for clearance
Supporting SCTA and the local agencies to refine project scopes to avoid triggering additional CEQA and NEPA documentation (where possible)
Preparing documentation and exhibits for a CEQA Categorical Exemption and NEPA Categorical Exclusion
Coordinating with SCTA to determine a path forward, should more complex documentation be required, including additional reports.

To maintain the project schedule, we will proactively manage NEPA/CEQA clearance. The intent is for all demonstration projects to qualify for applicable statutory or categorical exemptions. Early in project development, the team will support participating agencies in evaluating whether proposed demonstration activities are likely to fall within standard CEQA and NEPA exemptions or may present a risk of triggering additional environmental review. Where potential risks are identified, we will help agencies refine project scope, design, or implementation approaches to maintain eligibility for exemptions where feasible.

The team will coordinate closely with the City of Santa Rosa to ensure that systemic treatment activities are planned and implemented in a manner that avoids impacts to sensitive resources, including Tribal cultural resources and Tribal lands, and is consistent with applicable consultation requirements.

CEQA Compliance: Categorical Exemption
Our fee assumes preparation of a statutory CEQA exemption for the temporary demonstrations under SB 288 and SB 922, which provide exemptions for specified pedestrian, bicycle, and related transportation projects consistent with Public Resources Code Section 21080.25 and remain effective through January 1, 2030. We will prepare a memorandum for inclusion in the SCTA Board staff report documenting how the project qualifies for the statutory exemption, including required exhibits such as project area maps and planning-level cost opinions. We will coordinate with SCTA and Caltrans, as needed, to determine whether alternative CEQA documentation such as a Negative Declaration, Mitigated Negative Declaration, or an addendum to the General Plan is required or preferred.

NEPA Compliance
NEPA clearance is assumed to be a categorical exemption with Caltrans as the federal lead agency involving coordination and outreach with Caltrans and preparation of a Project Environmental Studies (PES) form with consultation with Caltrans to determine the environmental path forward and the required technical studies. Our scope assumes preparation of initial NEPA environmental documents for Caltrans to be formalized after completion of the PES form.

Additional or Alternative NEPA Documentation
If unanticipated issues arise that require support beyond routine exemption documentation or coordination, the project team will work with SCTA to determine whether additional funds are needed to prepare that documentation.

TASK 1.1.5 DELIVERABLES:

CEQA Statutory Exemption documentation and supporting exhibits NEPA Categorical Exclusion and supporting exhibits
» Preliminary Environmental Study (PES) form
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Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 8 » Additional Technical Reports TBD upon Lead Federal Agency coordination (but not included in this scope)
TASK 1.1.5 ASSUMPTIONS:

SCTA will serve as the primary liaison to local tribal organizations, Caltrans District 4 Local Assistance, FHWA, and other state or federal oversight agencies for purposes of environmental clearance.

MNS will prepare the required technical studies, documentation, and supporting materials; however, formal submittals, agency correspondence, and coordination regarding review timelines and approvals will be led by SCTA.

The Toole Design and MNS will support SCTA in meetings and provide technical responses to agency comments, as requested.

The project team will pursue CEQA statutory exemption and NEPA categorical exclusion for environmental clearance.

The project fee does not include preparation of additional technical reports that may be required by the Lead Federal Agency, beyond the supporting exhibits for the CEQA Exemption and NEPA Exclusion SCTA will be responsible for printed copies of documentation, filing fees, and in-person meetings TASK 1.2: OUTREACH AND ENGAGEMENT
Our outreach and engagement approach is designed to ensure demonstration projects reflect local priorities, accessible and inclusive, and build lasting support for implementation. Engagement activities will be consistent across jurisdictions while remaining responsive to local context, demographics, and community partners.

TASK 1.2.1: COUNTYWIDE AND JURISDICTION- SPECIFIC ENGAGEMENT PLANS The Toole Design team will prepare a single excel-based Countywide Outreach and Engagement Plan (COEP) that establishes the shared framework, tools, and expectations for engagement across all five jurisdictions. The COEP will define:

Engagement goals and guiding principles
Countywide stakeholders and CBO partners
Engagement tools and formats applicable across communities Multilingual access and inclusion standards
Media and communications strategy
Evaluation methods for pre-demonstration engagement
Countywide engagement schedule and sequencing
Building from the COEP, we will prepare five Jurisdiction-Specific Engagement Plans (JSEPs) that tailor the framework to local conditions.

Each JSEP will include:

Community context and priority populations
Local partners and CBO networks
Context-appropriate engagement tools
Local media and messaging channels
Translation needs and staffing approach
Community-specific schedule aligned with local events
The Toole Design team will work with the Sonoma County Bicycle Coalition through a CBO-compensation model (paid as a vendor stipend) to get SCBC staff input on the stakeholder database for the county and each 82 of 462 Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 9 jurisdiction. We will also request the stakeholder databases and contacts from prior planning and design efforts from each jurisdiction.

The engagement plans will also define what level of engagement is feasible withing the constraints of the project budget, overall, and for each individual community.

TASK 1.2.1 DELIVERABLES:

COEP and five JSEPs (Excel)
TASK 1.2.2: PRE-DEMONSTRATION ENGAGEMENT EVENTS
This task will focus on smaller-scale, targeted outreach activities intended to notify residents and stakeholders of upcoming demonstration projects and provide clear, accessible information about anticipated changes.

Pop-up events under Task 1.2.3 will serve as the primary form of interactive, in-person engagement for Petaluma, Rohnert Park, and Windsor. Activities under Task 1.2.2 will therefore emphasize project awareness, transparency, and direct notification rather than broad concept development or extensive facilitated dialogue.

Potential Outreach Formats (Small-Scale and Flexible):
» Developing visual representations of the demonstration design » Informational tabling at an existing community event (e.g., farmers market, school event) » Brief presentations at standing meetings (e.g., City Council, commissions, neighborhood associations, business groups)
» Distribution of informational flyers or door hangers to adjacent properties » Email or e-newsletter content for jurisdiction distribution » Social media graphics and messaging toolkits for agency use » -page fact sheets
» Project update postcards announcing upcoming construction following a pop-up event » On-site signage installed in advance of demonstration implementation » Stakeholder briefings with key corridor businesses, schools, or institutional partners » Virtual information sessions (if warranted)
Events and materials will be coordinated with local jurisdictions and the Sonoma County Bicycle Coalition, as appropriate, and translation services will be provided consistent with Task 1.2.6. The level of effort for predemonstration engagement in each city will be documented in the JSEPs.

TASK 1.2.2 DELIVERABLES:

Up to five (5) targeted, small-scale outreach efforts in advance of demonstration project installation Concise informational materials for each demonstration project (fact sheet, graphic, or equivalent) Summary of key input received (as applicable)
Translated materials and/or interpretation as identified in the COEP and JSEPs TASK 1.2.3: POP-UP EVENTS
The team will deliver three pop-up events that combine sound engineering with creative, community-centered pop-up
community relationships, pop-ups will function as both technical demonstrations and inclusive public spaces. We will work with SCTA to set parameters on each event in alignment with available project resources. The project fee assumes that the first pop-up will require the greatest level of effort and will be the focus of much of the marketing and promotion, community engagement, documentation (video), and materials procurement. The 83 of 462
Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 10 second two pop-ups will build on the success of the first to implement both more efficiently and with fewer project resources. We will re-use as many materials as possible for each pop-up event.

Key elements include:

A multijurisdictional Pop-Up Working Group to establish shared standards and practices. During this meeting we will set clear expectations for roles and responsibilities and work through common risks and delays including permitting, traffic control, and material storage.

Site engineering and traffic control plans for each pop-up event developed under Task 1.1.3. Note that the Toole Design Team will provide traffic control plans/ permits for roadway lane closures needed for installation, but the applicable agency/ jurisdiction would implement the traffic control themselves via their own staff, a police detail, or their own hired traffic control contractor.

Material procurement for all single-use materials including items like paint, tape, and spray chalk that will need to be purchased for each of the three events. We will start with the materials already purchased by SCBC (roofing paper, gorilla tape, and spray paint) and supplement any missing items. We will also work with local businesses to procure artistic and naturalist materials.

Coordination with local CBOs (including the Sonoma County Bicycle Coalition), schools, and neighborhood groups to create event programming that reflects community identity and supports handson participation Full eventinsurance and liability framework, the temporary pop-up materials must be lightweight and installed when the street is fully closed to vehicular traffic.

On-site evaluation and post-event documentation
Training and knowledge transfer to jurisdiction staff
One of the primary goals of the pop-up events and the Kit of Parts (1.2.4) is to determine the feasibility of a longterm Kit-of-Parts Library for Sonoma County, including the use of one-day pop-up events as a standard engagement strategy in the County. During Task 2.2.3 (Pop-Up Event Evaluation), we will document what worked, key challenges, and recommendations for the future of these events in Sonoma County.

SCTA and participating jurisdictions will secure required local permits and fee waivers. Toole Design will prepare supporting documentation.

TASK 1.2.3 DELIVERABLES:

Three (3) pop-up demonstration events, including all planning, materials, evaluation, and summaries Single-use materials procurement for each event
TASK 1.2.4: POP-UP KIT OF PARTS
The Toole Design team will work with the SCTA Project Manager to create a creative, modular Kit of Parts that is visually engaging and reusable to support the one-day pop-up events and possibly a long-term Kit-of-Parts Library.

The Toole Design Team will prepare recommended Kit of Parts materials and standardized methods for installation and removal of one-day treatments, including consideration of ADA compliance. The Kit of Parts will be informed by the draft list of treatment recommendations prepared by each jurisdiction and refined through coordination with participating jurisdictions. These recommendations will be presented to the Pop-Up Working Group(s) for review and approval. Following approval, Toole Design will finalize and inventory materials and quantities to be procured by Toole Design. Materials will be distinguished from items that will be supplied by participating jurisdictions and SCBC (such as existing traffic cones, delineators, etc.). 84 of 462
Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 11 Prior to purchasing the KOP materials, the Toole Design team will identify roles and responsibilities for transportation planning, public works or field crews, enforcement, and other relevant departments to support installation, event operations, and removal of Kit of Parts treatments.

Toole Design will work with SCTA to determine the feasibility of a long-term Kit of Parts Library. This includes researching options for a Kit of Parts manager (e.g., a community-based organization or other suitable entity). If applicable, Toole Design will prepare a draft agreement to formalize protocols for Kit of Parts storage, maintenance, replacement, and loaning procedures for future jurisdictional use. Alternative strategies include donating the materials to a local organization or business.

TASK 1.2.4 DELIVERABLES:

Draft and final Kit of Parts materials list and vendor/sourcing information Purchasing re-usable Kit of Parts materials
Formalized kit of parts storage, loan, and installation and maintenance protocols Partner agreement for Kit of Parts management (if applicable) TASK 1.2.5: DEMONSTRATION PROJECT SHOWCASE VIDEOS
We will produce one (1) 3 minutes) to document project goals, community engagement, and demonstration outcomes, with a focus on one of the pop-ups events (likely the first or most robust pop-up).

Our fee estimate assumes that we will use a combination of third-party vendors to collect high-quality video footage (including audio) and drone footage, and consultant and amateur CBO footage and photographs to retain work with SCTA to determine a plan for editing and postproduction based on available budget. We will identify creative strategies for low-cost editing and production possibly including leveraging local community members, CBOs, or interns.

The video may include:

Project purpose and safety goals
Pop-up and installation footage
Community and stakeholder interviews (bilingual where appropriate) Before/after graphics and explanatory overlays
The final video will be formatted for web, social media, and future grant applications.

TASK 1.2.5 DELIVERABLES:

Up to one (1) pop- 3 minutes each)
TASK 1.2.6: TRANSLATION
The project budget assumes up to $8,000 for third party translation and interpretation. During Task 1.2.1 (engagement plans), we will work with SCTA
language needs and develop a plan to ensure we are providing adequate opportunities for participation and engagement by limited-English proficiency residents. This may include translating written materials, ensuring Spanish-speaking staff are on site during pop-ups and pre-demonstration engagement events, or providing thirdparty interpretation.

TASK 1.2.7: CBO ENGAGEMENT AND COORDINATION
Toole Design will contract with the Sonoma County Bicycle Coalition (SCBC) to provide engagement support for the pop-up events. We will establish clear expectations about roles and responsibilities and level of effort through a written scope of work. SCBC will support the project by:

Helping to build the stakeholder database including providing contact information for key community members and organizations
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Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 12 Providing staffing support at least one (1) pop-up event » Sharing/lending the project team their existing pop-ups materials (likely enough to cover one popup) » Leveraging their work on the Sonoma County SRTS program to secure youth and family TASK 2: DEMONSTRATION PROJECTS (Post NEPA)
TASK 2.1: FINAL DESIGN
Our approach to Final Design maintains consistency across jurisdictions while respecting local standards, processes, and implementation preferences. Upon approval of the preliminary design and applicable environmental documentation, we will initiate Final Design by reconvening with the IAWG and jurisdiction leads to confirm:

Required level of plan detail by jurisdiction
Applicable design standards and preferred materials
Refinements resulting from environmental review
Procurement considerations for demonstration materials
Maintenance and operational implications for jurisdiction crews capacity. Final design does not include detailed survey, potholing, utility relocations, drainage calculations, signal design, structural design, or final traffic control plans beyond conceptual staging.

To support efficient plan development and potentially reduce the number of formal plan submittals, the project team will facilitate targeted workshops with city staff and other relevant stakeholders at key points in the process to review concepts, resolve issues, and confirm direction prior to plan advancement.

Jurisdiction-Specific Design Approach
For Petaluma and Santa Rosa, this task focuses on a seamless handoff of 15%-30% design files and supporting documentation so City staff can advance final design internally.

For Cotati, Rohnert Park, and Windsor, Toole Design will advance designs through final PS&E.

TASK 2.1.1 PROJECT MANAGEMENT
Task 2.1.1 covers Project Management for all post-NEPA work, including Final Design, Material Procurement Support, Construction Management Support, and Evaluation. Work under this task includes maintaining schedule and budget control, and ensuring timely agency review and approvals, recurring PMT meetings, coordination with jurisdiction leads and the Interagency Working Group (IAWG), facilitation of design review meetings, and tracking of comments and responses through 100% PS&E, tracking of procurement and installation milestones, and coordination between Toole Design, MNS, SCTA, and jurisdiction staff.

The SCTA Project Manager will provide the project team with SCTA/jurisdiction-consolidated redlines and comments for each of the three (3) design milestones.

TASK 2.1.2 FINAL DESIGN DEVELOPMENT (COTATI, ROHNERT PARK, AND WINDSOR) 60% DESIGN We will develop 60% design plans that advance preliminary concepts into coordinated engineering documents, including:

Control lines, stationing, and geometric refinements
Identification of required removals, modifications, and restriping 86 of 462
Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 13 Preliminary drainage considerations (no major grading anticipated) Material specifications for modular demonstration elements Draft signing and striping plans consistent with CA MUTCD Preliminary construction notes and staging concepts
Coordination during this phase will address emergency access, visibility, maintenance operations, procurement pathways, and lessons learned from pop-up demonstrations.

TASK 2.1.3 90% AND 100% DESIGN
The 90% and 100% PS&E submissions will refine prior submittals and incorporate review comments. This includes:

Final plans, specifications, and estimates with quantity take-offs Written responses to review comments via a comment response matrix Special provisions for non-standard items
A field walk-through with jurisdiction staff at 90% submittal, as needed files, and supporting documentation. Given the demonstration nature of the projects, utility impacts or relocations are not anticipated.

Cross-Jurisdiction Coordination and Knowledge Sharing
Throughout Final Design, we will support regional consistency and shared learning through:

IAWG design coordination discussions
Identification of standardized plan elements and documentation formats to support future toolkit development under Task 2.2.5
Cross-jurisdiction review of emerging design solutions
This approach supports the SCTA goal of establishing a scalable, countywide demonstration practice.

TASK 2.1.2 and 2.1.3 DELIVERABLES:

For Cotati, Rohnert Park, and Windsor:
» 60%, 90%, 100%, and Final Design Plans
»
» Specifications and construction notes
» Bid package for Windsor
For Santa Rosa and Petaluma:
» Preliminary Design handoff package (including CAD files) » Basis of design documentation
» Optional: QA/QC review support
TASK 2.1.2 and 2.1.3 ASSUMPTIONS:

The SCTA will provide one round of consolidated and non-conflicting comments for all deliverables TASK 2.2: DEMONSTRATION PROJECT MATERIALS PROCUREMENT, CONSTRUCTION

MANAGEMENT, AND EVALUATION
TASK 2.2.1: MATERIALS PROCUREMENT SUPPORT
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Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 14 While jurisdictions will be responsible for purchasing materials, our team will provide coordinated procurement support to ensure materials align with the approved designs and project budgets.

Following Final Design, we will prepare jurisdiction-specific materials lists that include quantities, product specifications, and recommended vendors for demonstration elements such as modular curbs, delineators, signage, striping, and planters. These materials lists will support efficient and accurate procurement.

Because multiple jurisdictions will be procuring materials concurrently, we will coordinate with SCTA and city staff to assess opportunities for joint or coordinated purchasing, including bulk ordering of commonly used materials where feasible. This coordination may reduce costs, simplify logistics, and support development of a shared regional inventory for future projects.

At the jurisdiction level, we will assist staff with:

Preparing purchase orders or bid requests
Reconciling material costs with project budgets
Identifying procurement lead times and schedule implications This support ensures jurisdictions can navigate procurement processes confidently, regardless of prior experience with demonstration materials.

TASK 2.2.1 DELIVERABLES:

Jurisdiction-specific materials lists with quantities, specifications, and recommended vendors Procurement support packages, including specification sheets, draft purchase language, vendor information, and budget reconciliation
TASK 2.2.2: CONSTRUCTION MANAGEMENT SUPPORT
Each jurisdiction will be responsible for installing its demonstration projects using city crews and/or by securing a contractor via a separate federal funds-compliant competitive bid process. To support consistent and high-quality implementation, the project team will provide construction management support focused on design conformance and field coordination. A full roadway closure will be required for any construction management activities that require the consulting team to work in the roadway.

Prior to installation, we will:

Convene pre-installation meetings to review layouts, staging, traffic control, and material delivery Conduct site walk-throughs with jurisdiction staff to confirm field conditions and identify any required adjustments
During installation, the project team will provide a combination of in-person and virtual support, including:

Responding to installation questions and field-fit issues Confirming materials are installed consistent with design intent Coordinating with jurisdiction crews to resolve issues efficiently Providing in-person or other interface with the public, as appropriate, to support awareness of construction activities and address basic questions related to the demonstration installation, in coordination with jurisdiction staff
Documenting progress through photos and field notes and track any field adjustments.

Following installation, we will prepare as-built documentation reflecting final conditions. We will remain available to assist jurisdictions with early operational issues, recommend minor adjustments, and provide guidance on maintenance considerations for modular demonstration materials.

TASK 2.2.2 DELIVERABLES:

Construction support documentation (field notes, photo documentation, decision logs), led by MNS 88 of 462
Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 15 As-built documentation
TASK 2.2.3: POP-UP EVENT EVALUTION
Pop-up evaluation will focus on participant experience, community perception, and design feedback to inform refinement of demonstration concepts. For each pop-up event, we will collect:

Attendance and participation metrics
Basic demographic information
Intercept survey responses capturing on-the- spot impressions, including:
» What participants liked or disliked
» Level of support for longer-term or permanent implementation » Suggestions for future demonstrations or refinements
We will document qualitative observations related to how users interact with the temporary design, including operational considerations such as driver behavior, pedestrian comfort, and feedback from caregivers near schools. To support consistency and reuse, we will prepare a pop-up evaluation toolkit (e.g., survey scripts, QR code surveys, tally sheets, and observation protocols) that can be used by SCTA for future pop-up events.

Findings will directly inform Demonstration Project design and Final Design refinements.

TASK 2.2.3 DELIVERABLES:

Pop-up evaluation toolkit
TASK 2.2.4: DEMONSTRATION PROJECT EVALUATION
Demonstration projects will be evaluated over a longer duration to assess changes in behavior, safety-related conditions, and user experience. Early in the project, we will work with the IAWG to establish a common set of Measures of Effectiveness (MOEs) to be applied consistently across jurisdictions. We will also review the data already collected for the grant application and determine whether any additional data collection is needed.

Potential MOEs may include:

User volumes by mode
Vehicle speeds
Driver yielding behavior
Observed conflicts or near misses
User comfort and perception
In addition to mobility outcomes, evaluation will assess implementation and material performance, including:

Ease of installation and field-fit adjustments
Maintenance needs and durability
Feedback from jurisdiction maintenance staff
Operational issues (e.g., debris accumulation, visibility loss) Input from emergency services or transit providers, as applicable Pre-installation data needs will be incorporated into jurisdiction-specific data collection plans, building on Task

1.1. Post-installation data will be collected using comparable methods to support before/after analysis.

TASK 2.2.4 DELIVERABLES:

Countywide Measures of Effectiveness framework
TASK 2.2.5: EVALUATION FINDINGS AND REPORTING
We will compile results into a single countywide evaluation memorandum summarizing outcomes, crossjurisdiction comparisons, and key lessons learned. 89 of 462 Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 16 The memorandum will include jurisdiction- specific sections addressing:

MOE results and observed changes
Pop-up and Demonstration Project findings
Community feedback trends
Material and maintenance observations
Recommendations for future demonstration or permanent improvements A draft memorandum will be submitted for review by SCTA and partner jurisdictions. The SCTA will provide one round of consolidated and non-conflicting comments for all deliverables Comments will be addressed prior to finalization.

As part of this task, the Consultant Team will prepare Draft Demonstration Project Toolkit content informed by evaluation findings and cross-jurisdictional lessons learned. Toolkit materials will synthesize standardized plan elements, typical details, materials specifications, evaluation methods, implementation workflows, and maintenance considerations refined through demonstration installation and post-implementation evaluation.

Development of the Toolkit at this stage ensures that standard details and documentation formats reflect realworld performance, operational feedback, and jurisdiction input.

Federal Grant Reporting Support
SCTA will monitor and communicate SS4A grant milestone deadlines and reporting requirements. Toole Design will align deliverables with those milestones. SCTA will coordinate submission of all required FHWA SS4A reporting documentation, including performance outcomes and post-construction evaluation reporting. Toole Design will prepare draft and final evaluation memoranda and supporting documentation consistent with FHWA guidance and will make reasonable revisions necessary to support SCTA clearance with SS4A reporting requirements. Final submission to FHWA and any formal clearance determinations will be managed by SCTA as grant administrator.

TASK 2.2.5 DELIVERABLES:

Post-Implementation Evaluation Memorandum (draft and final) Demonstration Project Toolkit (draft and final)
TASK 2: ADA TRANSITION PLAN (City of Cotati)
Between March 2026 and April 2027, SZS will conduct a phased approach to prepare and deliver an ADA Transition Plan to comply with 28 CFR 35.150(d), a supplemental planning component for the City of Cotati, in addition to an ADA Self-evaluation to comply with 28 CFR 35.105 intended to assist the City in efforts to ensure that programs, services and activities provided are readily accessible to and usable by people with disabilities. A citywide systematic implementation of the ADA Self-evaluation and Transition Plan (SETP) will identify low- and high-cost improvements to help close existing gaps in accessible pedestrian routes. This plan will also inform as to where low-cost treatments to improve access can be installed citywide.

A phased approach will be taken to complete all the tasks required of an ADA SETP. SZS will work with the City to determine the best approach to the project with this in mind. Phase 1 includes management and oversight; conducting initial community and stakeholder engagement; conducting a Program, Policy, and Procedures Review (Self-Evaluation); and conducting facility assessments at City buildings, parks and parking lots. SZS will provide support for the City to complete the Caltrans compliance verification process where questions arise. Phase 2 (optional) includes management and oversight; conducting facility assessments of the -of-Way (PROW); barrier prioritization; the final community and stakeholder engagement; and ADA Self-evaluation and Transition Plan.
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Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 17 As part of the Transition Plan kick-off meeting and to refine the following tasks, the City of Cotati staff will clarify the availability of existing GIS data or inventories of pedestrian facilities and sidewalk conditions; the expected geographic scope all city streets, priority corridors, or specific areas; possible private property interface issues (e.g., driveways, landscaping obstructions); and, any known priority locations based on previous complaints or requests from disability advocates.

During this project:

SZS will support the City with navigating a phased approach, which is commonly employed by California agencies
SZS will navigate the City through the SETP process, and the City is responsible to inform Caltrans that they are committed to completing their SETP through a phased approach, which may not be 100% complete by early 2027. Issuing a public Statement of Commitment as soon as possible is highly advised.

For elements not completed within Phase 1, SZS will lay out a clear plan and process for completing the remaining US DOJ minimum requirements within a phased approach.

SZS will provide support to the City to complete the Caltrans SETP form, as requested.

SZS has provided a sample public Statement of Commitment from the US DOJ, which was contained in the project kick-off checklist. The project includes the following tasks as defined by each phase:

Task 3.1 ADA Transition Plan Phase 1
Task 3.1.1: Management and Oversight
SZS will prepare and hold a project kickoff meeting with City staff, including the preparation of materials and presentation. SZS shall provide the City with a Project Kick-off checklist to facilitate the gathering of information that can streamline the process. SZS will provide regular progress updates and coordinate with various City departments as needed.

Task 3.1.1a: Conduct a project kickoff meeting with City staff Task 3.1.2b: Provide regular progress updates (e.g., biweekly check-ins) with agendas and notes Task 3.1.2: Community and Stakeholder Engagement
SZS will prepare for and host community outreach engagements to solicit input from residents, especially individuals with disabilities. SZS will partner with city staff to confirm the appropriate tools (surveys, online questionnaires) and/or forums to obtain feedback on accessibility priorities. Materials will meet accessibility requirements for alternate formats that may include large print, Braille, and/or digital formatting.

SZS will provide materials for public outreach, including print and online questionnaires in Survey Monkey, in addition to accessible alternate formats such as large print, Braille, and/or digital formatting, as requested.

Meeting 1: Conduct public meeting or workshop (in-person and/or virtual) SZS will prepare and hold a public outreach meeting after the kickoff meeting, with a focus on the Self-Evaluation to solicit input from residents and any interested persons, especially individuals with disabilities. This meeting will help identify existing areas of concern that can be addressed by adjusting the assessment schedule to visit facilities that have a history of complaints or similar. SZS will work with the City to coordinate the ADA Self- 91 of 462 Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 18 Evaluation engagement meeting and leverage project-wide relationships, engagement with the chief building officials, and particularly with the disability community, where possible. The intent of this first meeting is not only to gain feedback, but to also comply with the Americans with Disabilities Act.

Task 3.1.2a: Develop and implement a public participation plan Task 3.1.2b: Develop outreach materials
Task 3.1.2c: Conduct public meetings or workshops (in-person and/or virtual) Task 3.1.2d: (Deliverable) Provide summary reports of community engagement efforts Task 3.1.3: Facility Assessments: Buildings, Parks, and Parking Lots Facility Assessments: SZS will conduct an assessment of city-owned facilities, inspecting and documenting the evaluated key features like entrances, restrooms, signage, parking, and paths of travel serving city-owned or leased buildings, parks, parking lots, and public spaces. SZS will provide digital records of identified barriers and additional information to cite the state and federal access requirements that designate the barriers to access, provide as-built measurements, and a recommended solution for remediation. Access Compliance Assessment Reports (ACAR) will be provided for each facility, containing the findings in a narrative form and with barrier record reports.

Task 3.1.3a: Compile necessary documentation and prepare for field investigations/surveys Task 3.1.3b: Conduct ADA accessibility surveys of City-owned facilities and parks (Field Surveys) Task 3.1.3c: Perform field survey data QA/QC
Task 3.1.3d: (Deliverable) Create and provide detailed reports with photos, findings, and recommendations for each facility (with data, photos, cost estimates The facilities anticipated to be inspected include the following buildings, parks, and parking lots:

1. City Hall

2. Community Center

3. Cotati Room

4. Police Building

5. Veronda Falletti Ranch

6. Cotati Train Depot

7. Veteran's Center

8. La Plaza Park

9. Civic Center Park

10. Delano Park

11. Draper Park

12. Falletti Park

13. Kotate Park

14. Putnam Park

15. Santero Park

16. Sunflower Park

17. Veterans Memorial Park

18. Laguna de Santa Rosa Trail

19. Garden Pathway (Demo Garden)

20. Pocket Park

21. Downtown Parking Lot

22. Dos Amigos Parking Lot

23. Apple Valley Park n Ride Lot
Task 3.1.4: Program, Policy, and Procedures Review (Self-Evaluation) per 28 CFR 35.105 92 of 462
Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 19 SZS will conduct a review of City policies, programs, and practices, interview staff, and conduct surveys to evaluate service delivery and communication methods. The evaluation shall include internal City policies, program execution procedures, and City documents that impact the public to identify potential issues for people with public review. SZS will determine if the program execution procedures or City documents meet the current level of accessibility, including eligibility requirements, participation requirements, facilities used, staffing, transportation, communications, and emergency procedures.

SZS recommends that the City publish a Statement of Commitment to improving access as a starting point for this process. Making a public statement of commitment to this process is a requirement under the ADA1. facilitates the public
outreach process. Our efforts will be bolstered by input and help from citizens in determining locations where program access can be applied to determine ways to make programs, services and activities readily accessible with input on what works best from users, and overall, to gain a better understanding of the actual day-to-day needs of constituents. Each of these data sets can serve to inform the remediation process.

Task 3.1.4a: Conduct a review of all City PSA, policies, procedures, and practices involving the public rights-of-way that impact people with disabilities.

Task 3.1.4b: Prepare and distribute staff questionnaires (ADA/CBC Toolkit):
» Administer questionnaires to department staff to collect information about the nature and accessibility features, if any, of each program and activity that takes place in the pedestrian facility.

» This evaluation can be crucial to ensure that the City does not move into the future by designing and constructing or altering existing infrastructure in ways that do not comply with state and federal accessibility standards.
» Good practices will also be recommended as part of this review.

Task 3.1.4d: Analyze and tabulate results from questionnaires Task 3.1.4e: Interview key City staff, if necessary
Task 3.1.4f: Create and provide a Programmatic and Policy Evaluation Report with recommendations to improve programmatic access.

Task 3.1 (Phase 1) Deliverables
Meeting agendas and notes
Community engagement materials preparation, event management, and documentation on community engagement effort.

Programmatic and policy self-evaluation report with recommendations to improve programmatic access.

Access Compliance Assessment Reports (ACAR) for each facility inspected under Phase 1 (see facility list above).

Task 3.2 ADA Transition Plan Phase 2 (OPTIONAL)
While Phase 2 is listed as optional in this proposal, all facilities listed above, including the public rights-of-way, which is comprised of pedestrian facilities, including sidewalks, street crossings, and curb ramps, must also be assessed for inclusion i -evaluation and Transition Plan. This phase may be awarded through a different funding source at a later time.

Task 3.2.1: Management and Oversight
SZS will provide regular progress updates and coordinate with various City departments as needed. 93 of 462
Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 20 Task 3.2.1a: Provide regular progress updates (e.g., bi-weekly check-ins) with SZS to provide meeting agendas and notes.

Task 3.2.2: Community and Stakeholder Engagement
SZS will prepare and host community outreach engagements to solicit input from residents, especially individuals with disabilities. SZS will partner with city staff to confirm the appropriate methods and tools for outreach (surveys, online questionnaires) and/or forums to obtain feedback on accessibility priorities. Materials will meet accessibility requirements for alternate formats that may include large print, Braille, and/or digital formatting.

Develop and implement a public participation plan and outreach materials SZS will develop a public participation plan that will help the City pre-empt complaints and litigation, identify pinchpoints, and how to best schedule physical assessments to address existing issues. The public participation plan will target existing users of City programs by disseminating questionnaires to gain input. SZS will provide materials for public outreach, including print and online questionnaires in Survey Monkey, in addition to accessible alternate formats such as large print, Braille, and/or digital formatting, as requested.

Meeting 2: Conduct public meeting or workshop (in-person and/or virtual) SZS will conduct one (1) public meeting or workshop (in-person and/or virtual). SZS will prepare and hold a public outreach meeting after the draft SETP is developed. This meeting should take place to present the final SETP to the public for buy-in so that the public understands the effort that their tax dollars have supported, and how the plan can be of benefit to them, their friends, neighbors, and loved ones.

Task 3.2.2a: Develop and implement a public participation plan Task 3.2.2b: Develop outreach materials
Task 3.2.2c: Conduct at public meetings or workshops (in-person and/or virtual) Task 3.2.2d: (Deliverable) Provide summary reports of community engagement efforts Task 3.2.3: Facility Assessments: Public Rights-of-Way (PROW) SZS will develop an inventory of sidewalks and walkways, as applicable to City facilities, by conducting field assessments of elements associated with sidewalks, such as curb ramps, crosswalks, pedestrian signals, and shared-use paths to identify barriers such as non-compliant slopes, obstructions, missing curb cuts, and directional signage to document the level of accessibility. SZS will use low tech digital inclinometers to collect measurements, as well as GIS tools and high-tech laser surface profiling devices to document the location and nature of barriers.

SZS shall survey sidewalks, curb ramps, crosswalks, and pedestrian signals:
» The City has provided information on the scope of the PROW survey. Based on the information provided, it is assumed that SZS will survey a total of 22 miles of sidewalk, 6 signalized intersections, and 5 RRFBs.
» The City has estimated that there are between 150 300 curb ramps within the City limits.

Additional curb ramps and other elements in excess of the above details are not included in the not-toexceed fee proposal submitted with this proposal. Where the assessment of additional elements becomes necessary, in excess of these totals, SZS may request additional services to complete the assessments.

SZS shall document deficiencies with location data, photos, surface profiler-generated as-builts (described below), and condition ratings, based on applicable MUTCD and Public Rights-of-Way Accessibility Guidelines (PROWAG) guidelines and recommend corrective actions and prioritization. 94 of 462
Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 21 For comprehensive PROW assessments, our field survey teams use state-of-the-art pathMet® and curbMet® tools within the pathVu® data collection system to record measurements quickly and accurately within the pedestrian facility. The collection devices are engineered to meet ASTM standard E3028 with output that provides a route accessibility index. While staff push the cart through the City, this technology utilizes lasers, inertial measurement sensors, and HD cameras to collect data of essential measurements in sidewalks, curb ramps, crosswalks, blended transitions, and splitter islands. This technology supports sidewalk, crosswalk, and public right-of-way data collection and collects data up to five times faster than standard manual methods while providing quantifiably better data.

All data is delivered through GIS, making it easy to visualize and analyze the collected data in software that the public entities already use. Data is collected on a block-face system and split into connected ten-foot segments that align with the digital images collected. The pathVu accessibility index (pAI) is applied to each 10-foot segment and each block face, which allows for prioritization at both the micro (segment) and macro- (block) levels. The pAI calculation is configurable based on the weighted value assigned to each attribute. Unlike other tools and software on the market, data delivers continuous data rather than individual points at tripping hazards or obstructions on a GIS map. Our experts collect data in addition to the standard data that the scanning system identifies, such as the locations of guy wires and other similar barriers that surface profilers generally cannot record, which means that the City receives the most complete dataset available from SZS to describe the infrastructure that pedestrians experience in the PROW without missing any part of the pedestrian network.

The pathVu device gathers many important pathway measurements for ADA access compliance and infrastructure management, including a) level changes (tripping hazards) or horizontal openings; b) running slope; c) cross slope; d) WPRI roughness; e) width (including pinch points); f) digital images every ten feet; g) low clearances; h) presence of obstructions; i) presence of vegetation that obstructs the pedestrian way; j) other manually flagged or qualitative attributes, as requested. The pathMet system measures the wheelchair pathway roughness index (WPRI) according to ASTM E3028, a standard written by pathVu, which pathMet is uniquely qualified to measure. WPRI is measured to ensure that a smooth and safe path is present for wheelchair users, limiting vibration exposure which causes pain to those with incomplete spinal cord injuries. Roughness is likely to be introduced into the PROWAG in the next revision as an important attribute to measure for wheelchair users safety and comfort. We are unaware of any other company that has proven that they can measure according to this standard.

With curbMet (see above), our team gathers all of the typical curb ramp/blended transition, pedestrian signal measurements for ADA access compliance, including but not limited to: a) running and cross slopes; b) lengths and widths; c) detectable warning surfaces; d) landing dimensions (length and width); e) landing slopes at curb ramps and accessible pedestrian signals (APS); f) heights; g) signal timing; h) flares; i) presence of ponding; j) presence of obstructions; k) digital photos; and other customizable measurements or qualitative attributes that can be customized. This device utilizes configurable styles of curb ramps as a guide to facilitate data collection of all necessary measurements. Unlike Lidar collection methods, which can have difficulty measuring slopes and may not be defensible in ADA cases brought by the Department of Justice, curbMet provides accurate slope and distance measurements. Its unique rating index, which is customizable, makes it easy to prioritize improvements, delivering data-driven results, which save time and money.

Other options are available for producing a Transition Plan for the PROW that can drastically reduce assessment costs while still potentially producing GIS mapping of City assets. While field assessments of the entire PROW can capture a snapshot of the conditions at the time of the assessment, elements in the PROW will likely change over time, potentially resulting in additional barriers to access. These alternative methods developed in collaboration with experts at the Federal Highway Administration (FHWA) can provide the City with processes and procedures to ensure that the City is complying with ADA regulations within a more flexible framework that can enable the continued monitoring and improvements in sidewalk and curb ramp assets. We would be happy to discuss these options with the City.
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Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 22 Task 3.2.3a: Compile necessary documentation and prepare for field investigations/surveys Task 3.2.3b: Survey sidewalks, curb ramps, crosswalks, and pedestrian signals and document deficiencies with location data, photos, and condition ratings (Field Surveys) Task 3.2.3c: Perform field survey data QA/QC
Task 3.2.3d: (Deliverable) Create and provide a detailed report and recommend corrective actions and prioritization (with GIS Data)
Task 3.2.4: Barrier Prioritization
SZS will partner with the City team to collaborate on adapting an established Barrier Severity Rating system (Barrier Ranking methodology) for individual barriers, and for each facility to prioritize barriers of highest need based on factors such as usage, safety, and community input. In addition, SZS will prepare budgetary cost estimates based on RSMeans for proven treatments to remove or mitigate barriers, and a phased implementation schedule based on budget constraints and priority levels, as informed by city staff, to maximize the effectiveness of the improvements and dollars spent.

Task 3.2.4a: Prioritize barriers and a phased implementation schedule based on budget constraints and priority levels
Task 3.2.5: ADA Self-evaluation and Transition Plan Development (LRSP) which identified the collision hotspots, the prioritized list of barriers and a list of treatments to improve safety for all forms of transportation to facilitate the incorporation of improvements listed in the ADA Transition Plan into larger efforts to address safety concerns, as well as more routine City efforts, including paving projects.

SZS shall compile findings, develop and provide the Draft Comprehensive ADA SETP to the City for review. SZS shall develop a Transition Plan that complies with ADA Title II requirements. The Transition Plan should include, but not be limited to, the following:

Detailed recommendations of remedial measures to correct deficiencies and a methodology for the prioritization of barrier removal or remediation.

Procedures for periodically reviewing and updating the Transition Plan.

Procedures and forms for performing evaluations of additional barriers.

Procedures and forms for filing Requests for Accommodation.

List of references and contact information for ADA and accessibility related resources.

Inclusion in the SETP document the name and contact information of the official(s) the City designates as the official responsible for implementation of the SETP plan.

Schedule for barrier remediation, which is to be determined by the City. ADA improvements to be included in the City's five-year CIP, as the budget allows.

SZS will update, finalize and provide a comprehensive ADA SETP, Facility ACAR Reports, and PROW data incorporating comments from the City staff and other stakeholders.

The SETP will also contain findings from the ADA/CBC Toolkit staff survey process, interviews with administrators and staff who work on-site making programs, services and activities happen for visitors. The report will provide guidance in assigning responsible officials within departments and provide a monitoring framework for the remediation process. Each report will be formatted for digital and print publication.

SZS SETP reporting will reflect our expertise in applying statutes such as the ADA and Rehab Act on the federal level, Government Code §4450-4461, §11135, the Unruh Act (Civil Code §51), and the Disabled Persons Act, 96 of 462
Sonoma County Multijurisdictional Safe Routes to Schools, Parks and Transit Demonstration and Supplemental Planning Project - 23 among others on the state level through enforceable requirements contained in regulations such as the California Building Code and the California edition of the Manual on Uniform Traffic Control Devices (CA MUTCD).

Task 3.2.5a: (Deliverable) Compile all findings and develop and provide the Draft comprehensive ADA Self-Evaluation and Transition Plan Update
Task 3.2.5b: (Deliverable) Update, finalize and provide the comprehensive ADA Self-Evaluation and Transition Plan, and PROW reports
Task 3.2.5c: Presentation to City Council or designated committees Task 3.2 (Phase 2) Deliverables

1. Meeting agendas and notes

2. Access Compliance Assessment Reports (ACAR) for the PROW and related GIS features and files.

3. Americans with Disabilities Act (ADA) Self-evaluation and Transition Plan (SETP) reports (draft and final).
a. Requires completion of all facility assessments to document barriers to access. A complete ADA SETP can be developed only after all City leased and owned facilities and PROW assessments are completed.

4. SZS will be prepared to present findings to at least one of the following bodies: the Cotati City Council, Cotati Planning Commission, Cotati accessibility advisory committee, or other entities after the completion of all tasks outlined above and the development of the ADA SETP.

Additional Optional Tasks: Training
SZS proposes to provide training to City Staff on pertinent topics as educational opportunities for City staff to facilitate ways that ADA regulations can be applied in the real world.

Applicable government code, statutes and regulations
Department of Justice method for performing field investigations and inspections Using and maintaining the database
Using and maintaining the GIS project map
Monitoring and updating the ADA SETP
Additional training modules can include but are not limited to the following, and can be provided at an additional cost:

ADA Customer Service
ADA Access Compliance Remediation (Maintenance Staff)
The ADA and Equally Effective Communication
ADA History & Disability Awareness/Etiquette
Role of the ADA Coordinator
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Contract Number: SCTA26014

Page 27 of 28 ends

EXHIBIT B: PROJECT FEES
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PROJECT BUDGET BY SUBTASK AND FIRM Toole Design MNS HERE Leshner SZS Direct Costs Total % of Total RFP Target (For Reference) Task 1 - Demonstration Projects (Pre-NEPA) 1.1 NEPA/CEQA Environmental Compliance and Preliminary Design 133,000.00 $ 23,000.00 $ 20,000.00 $ 15,000.00 $ - $ 13,000.00 $ 204,000.00 $ 19% 163,700 $ 1.1.1 Project Management 22,000.00 $ 3,000.00 $ 7,000.00 $ 4,000.00 $ - $ 8,000.00 $ 44,000.00 $ 4% 1.1.2 Project Refinement 10,000.00 $ - $ - $ 5,000.00 $ - $ 15,000.00 $ 1% 1.1.3 Pop Up Design 20,000.00 $ - $ 8,000.00 $ 2,000.00 $ - $ 30,000.00 $ 3% 1.1.4 73,000.00 $ - $ 5,000.00 $ 2,000.00 $ - $ 5,000.00 $ 85,000.00 $ 8% 1.1.5 Environmental Clearance (NEPA/CEQA/Section 106) 8,000.00 $ 20,000.00 $ - $ 2,000.00 $ - $ 30,000.00 $ 3% 1.2 Outreach & Engagement 53,000.00 $ - $ 37,000.00 $ 30,625.00 $ - $ 58,125.00 $ 178,750.00 $ 17% 173,600 $ 1.2.1 Countywide And Jurisdiction Specific Engagement Plans 4,000.00 $ - $ - $ 2,000.00 $ - $ 6,000.00 $ 1% 1.2.2 Pre-Demonstration Engagement 10,000.00 $ - $ 10,000.00 $ 7,625.00 $ - $ 5,125.00 $ 32,750.00 $ 3% 1.2.3 Pop Up Events 30,000.00 $ - $ 15,000.00 $ 20,000.00 $ - $ 20,000.00 $ 85,000.00 $ 8% 1.2.4 Kit of Parts 2,000.00 $ - $ 12,000.00 $ 1,000.00 $ - $ 10,000.00 $ 25,000.00 $ 2% 1.2.5 Demonstration Project Showcase Videos (Optional) 5,000.00 $ - $ - $ - $ - $ 10,000.00 $ 15,000.00 $ 1% 1.2.6 Translation - $ - $ - $ - $ - $ 8,000.00 $ 8,000.00 $ 1% 1.2.7. CBO Engagement and Coordination 2,000.00 $ - $ - $ - $ - $ 5,000.00 $ 7,000.00 $ 1% Task 1 Contingency - $ - $ - $ - $ - $ - $ - $ 0% N/A TASK 1 TOTALS 186,000.00 $ 23,000.00 $ 57,000.00 $ 45,625.00 $ - $ 71,125.00 $ 382,750.00 $ 36% 337,300 $ Task 2 - Demonstration Projects (Post NEPA) 2.1 Final Design 98,500.00 $ - $ 4,000.00 $ - $ - $ 8,000.00 $ 110,500.00 $ 10% 110,500 $ 2.1.1 Project Management 22,000.00 $ - $ - $ - $ 8,000.00 $ 30,000.00 $ 3% 2.1.2 Final Design Development (Cotati, Rohnert Park, And Windsor) 60% Design 50,000.00 $ - $ 4,000.00 $ - $ - $ 54,000.00 $ 5% 2.1.3 90% and 100% Design 26,500.00 $ - $ - $ - $ - $ 26,500.00 $ 3% 2.2 Demo Project MPS*, CMS**, and Evaluation 382,901.77 $ 17,976.17 $ 22,076.89 $ 19,000.00 $ - $ 19,300.00 $ 461,254.83 $ 44% 461,300 $ 2.2.1 Materials Procurement Support 120,000.00 $ - $ 3,000.00 $ - $ - $ - $ 123,000.00 $ 12% 2.2.2 Construction Management Support 139,901.77 $ 17,976.17 $ - $ - $ - $ 5,000.00 $ 162,877.94 $ 15% 2.2.3 Pop-Up Event Evaluation 10,000.00 $ - $ 10,076.89 $ 4,000.00 $ - $ 5,000.00 $ 29,076.89 $ 3% 2.2.4 Demonstration (Quick-Build) Project Evaluation 58,000.00 $ - $ 4,000.00 $ 10,000.00 $ - $ 9,300.00 $ 81,300.00 $ 8% 2.2.5 Evaluation Findings And Reporting 55,000.00 $ - $ 5,000.00 $ 5,000.00 $ - $ - $ 65,000.00 $ 6% Task 2 Contingency - $ - $ - $ - $ - $ - $ - $ 0% N/A 481,401.77 $ 17,976.17 $ 26,076.89 $ 19,000.00 $ - $ 27,300.00 $ 571,754.83 $ 54% 571,800 $ 3.1 ADA Transition Plan Phase 1 10,000.00 $ - $ - $ - $ 76,180.97 $ 13,788.63 $ 99,969.60 $ 9% 100,000 $ 3.1.1 Management and Oversight 10,000.00 $ - $ - $ - $ 7,624.83 $ 13,788.63 $ 31,413.46 $ 0 $ 3.1.2 Community and Stakeholder Engagement - $ - $ - $ - $ 4,439.01 $ - $ 4,439.01 $ 0 $ 3.1.3 Facility Assessments: Buildings, Parks, and Parking Lots - $ - $ - $ - $ 31,550.73 $ - $ 31,550.73 $ 0 $ 3.1.4 Program, Policy, and Procedures Review (Self-Evaluation) - $ - $ - $ - $ 32,566.40 $ - $ 32,566.40 $ 0 $ TOTALS (LABOR) 677,401.77 $ 40,976.17 $ 83,076.89 $ 64,625.00 $ 76,180.97 $ 112,213.63 $ 1,054,474.43 $ 1,009,100 $ Direct Costs 86,050.00 $ - $ 12,000.00 $ 375.00 $ 13,788.63 $ TOTAL 763,451.77 $ 40,976.17 $ 95,076.89 $ 65,000.00 $ 89,969.60 $ Percent by Firm 64% 4% 8% 6% 7% 11% *Materials Procurement Support 1,054,474.43 $ *Construction Management Support - $ 0% 1,054,474.43 $ 99 of 462
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Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed
Consultant
Project No. Contract No. Date 3/2/2026

DIRECT LABOR
Classification/Title Key Staff Hours Base Hourly Rate
Practice Lead * Debra Leight 41 $103.99 $ 4,263.6
Senior Envionmental Planner * Renee Gleason 36 $54.85 $ 1,974.6 Air Quality/Noise Tech Lead Zhe Chen 8 $84.13 $ 673.0
Associate Planner Trevor Withrow 72 $43.27 $ 3,115.4
Resident Engineer Michael Clark 8 $88.27 $ 706.2
Senior Project Engineer TBD 16 $62.28 $ 996.5
Project Engineer TBD 20 $56.48 $ 1,129.6
Engineer II TBD 24 $43.00 $ 1,032.0
Engineer I TBD 44 $38.58 $ 1,697.5
0 -$
0 -$
0 -$
0 -$
0 -$
0 -$
0 -$
0 -$
0 -$
0 -$
Total 269 $ 15,588.4
0 LABOR COSTS
a) Subtotal Direct Labor Costs $ 15,588.43
b) Anticipated Salary Increases (see page 2 for calculation) c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 15,870.42

INDIRECT COSTS
d) Fringe Benefits ( Rate: 60.71% ) e) Total Fringe Benefits [(c) x (d)] $ 9,634.93 f) Overhead ( Rate: 74.01% ) $ 11,745.70
h) General and Administrative ( Rate: 0.00% ) i) Gen & Admin [(c) x (h)] -$ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 21,380.64
FIXED FEE k) TOTAL FIXED FEE [(c) + (j) x fixed fee 10% ] $ 3,725.11 Quantity Unit
each
each
each
mile
each
l) TOTAL OTHER DIRECT COSTS -$
Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:
-$
-$
$ 40,976.17
NOTES:
(m) TOTAL SUBCONSULTANS' COSTS
(n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (n)]

1. Key Personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage must be marked with two asterisks (**). All costs must comply with the Federal costs principles.

Subconsultants will provide their own 10-H cost proposals.

2. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agecy or excepted by Caltrans.

3. Anticipated salary increases calculation must accompany.

Permit Fees $ -
Plan Sheets $ -
Mileage Costs $0.73 $ -
Test $ -
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) Description of Item Unit Cost Total
Equipment Rental and Supplies $ -
$281.99
g) Overhead [(c) x (f)
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Total
Exhibit 10-H1 Cost Proposal
Actual Cost-Plus-Fixed Fee or Lump Sum (Firm Fixed Price) Contracts (Design, Engineering and Environmental Studies)
MNS Engineers, Inc.

TBD TBD
Name
Prime Consultant Subconsultant 2nd Tier Subconsultant
January 2020
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Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Consultant Contract No. TBD Date 3/2/2026
Project No. TBD
Direct Labor
Subtotal per
Cost Proposal
Total Hours
per Cost
Proposal
Avg Hourly Rate Contract Duration
$ 15,588.43 / 269 = $57.95 Period 1 Avg Hourly Rate
Avg Hourly
Rate
Proposed
Escalation
Period 1 $57.95 + 3% = $59.69
Period 2 $59.69 + 3% = $61.48
Period 3 $61.48 + 3% = $63.32 Period 4 Avg Hourly Rate
Period 4 $63.32 + 3% = $65.22 Period 5 Avg Hourly Rate
Estimated %
Completed
Each Period
Total Hours
per Cost
Proposal
Total Hours per
Period
Period 1 50.00% * 269 = 134.5 Estimated Hours Period
Period 2 40.00% * 269 = 107.6 Estimated Hours Period
Period 3 10.00% * 269 = 26.9 Estimated Hours Period
Period 4 0.00% * 269 = 0 Estimated Hours Period
Period 5 0.00% * 269 = 0 Estimated Hours Period
Total 100% Total = 269
Avg Hourly
Rate
Estimated
Hours
(calculated above) (calculated
Period 1 $57.95 * 134.5 = $7,794.22 Estimated Hours Period Period 2 $59.69 * 107.6 = $6,422.43 Estimated Hours Period Period 3 $61.48 * 26.9 = $1,653.78 Estimated Hours Period Period 4 $63.32 * 0 = $0.00 Estimated Hours Period
Period 5 $65.22 * 0 = $0.00 Estimated Hours Period
= $15,870.42
= $15,588.43
= $281.99 Transfer to Page 1
Period 1 2/2026 - 1/2027
Period 2 2/2027 - 1/2028
Period 3 2/2028 - 1/2029
Period 4 2/2029 - 1/2030
NOTES:
· This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. · Calculations for anticipated salary escalation must be provided.

3. Calculate estimated hours per Period (Multiply estimate % each period by total hours) Exhibit 10-H1 Cost Proposal
Actual Cost-Plus-Fixed Fee or Lump Sum (Firm Fixed Price) contracts (Calculations for Anticipated Salary Increases)
MNS Engineers, Inc.

1. Calculate average hourly rate for 1st Period of the contract (Direct Labor Subtotal divided by total hours)

2. Calculate hourly rate for all periods (Increase the Average hourly rate for a period by proposed escalation %) Period 2 Avg Hourly Rate
Period 3 Avg Hourly Rate

4. Calculate Total Costs including Escalation (multiply average hourly rate by the number of hours) Cost
Per Period
Total Direct Labor Cost with Escalation
Direct Labor Subtotal before escalation
Estimated total of Direct Labor Salary Increase
· This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. · An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology.)

5. Period start and end dates
January 2020
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Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Name: Brandon Reyes Title*:

Signature: Date of Certification (mm/dd/yyyy): 3/2/2026 Email: [email protected] Phone Number:

Address:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements.

Cost Proposal - Certification
Certification of Direct Costs:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract.

3. Title 23 United State Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable Federal and State requirements. Costs that are non-compliant with the Federal and State requirements are not eligible for reimbursement.

Prime Consultant or Subconsultant Certifying:

List of services the consultant is providing under the proposed contract:

CEQA/NEPA environmental support, construction management support, coordination Vice President
951.532.4510
3150 Vine Street, Riverside CA 92507
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
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Inspector General
California Department of Transportation
Certification of Indirect Costs and Financial Management System (Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required) Consultants Full Legal Name:

Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries.

Indirect Cost Rate (ICR):

Combined Rate: Or
Facilities Capital Cost of Money (if applicable):

Fiscal Period:*
* Fiscal period is annual one year applicable accounting period that the ICR was developed (not the contract period). The ICR is based on the to the best of my knowledge and belief that:
All costs included in the cost proposal to establish the ICR(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31)
The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31
The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federally-funded A&E Consultant Contracts.

I am providing the required and applicable documents as instructed on the Financial Document Review Request form.

Financial Management System:
records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable state and federal rules and regulations. Account numbers identifying allowable direct, indirect, and unallowable cost accounts; Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost accounts;
1 1 % 1 %
1/1/2 -12/31/2
MNS Engineers, Inc.
107 of 462
Ability to accumulate and segregate allowable direct costs by project, contract and type of cost;
Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
False Claims Act - Title 31 U.S.C. Sections 3729-3733 Statements or entries generally - Title 18 U.S.C. Section 1001 Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
Total participation amount ___________________ on all State and FAHP contracts for Architectural & The number of states in which the consultant does business is Years of consultants experience with 48 CFR Part 31 is
Cognizant ICR Audit Local Govt ICR Audit
Caltrans ICR Audit
CPA ICR Audit Federal Govt ICR Audit
I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the ICR Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.

Name ** Title**:

Signature: Date:

Phone**: Email**:
establish the indirect cost rate.

Note: Both prime and subconsultants as parties of a contract must complete their own forms. Caltrans will not Audits and Investigations.
2 Vice President and CFO
[email protected]
Wes McClendon
805-456-5826
x
$ M
41 2
108 of 462
Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed
Consultant
Project No. Contract No. Date 3/2/2026

DIRECT LABOR
Classification/Title Key Staff Hours Base Hourly Rate
Principal-in-Charge * Amber Hawkes 140 $86.54 $ 12,115.6 Co-Director * Shannon Davis 77 $86.54 $ 6,663.6
Urban Designer II * Krystle Yu 84 $44.24 $ 3,716.2
Urban Designer II * Shiying Wang 170 $40.38 $ 6,864.6
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
Total 471 $ 29,359.9

LABOR COSTS
a) Subtotal Direct Labor Costs $ 29,359.94
b) Anticipated Salary Increases (see page 2 for calculation) c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 29,359.94

INDIRECT COSTS
d) Fringe Benefits ( Rate: 0.00% ) e) Total Fringe Benefits [(c) x (d)] $ - f) Overhead ( Rate: 162.00% ) $ 47,563.10
h) General and Administrative ( Rate: 0.00% ) i) Gen & Admin [(c) x (h)] $ - j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 47,563.10
FIXED FEE k) TOTAL FIXED FEE [(c) + (j) x fixed fee 8% ] $ 6,153.84 Quantity Unit
1 each
1 each
each
mile
each
l) TOTAL OTHER DIRECT COSTS $ 12,000.00
Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:
$ -
$ 12,000.00
$ 95,076.89
NOTES:
g) Overhead [(c) x (f)
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Total
Exhibit 10-H1 Cost Proposal
Actual Cost-Plus-Fixed Fee or Lump Sum (Firm Fixed Price) Contracts (Design, Engineering and Environmental Studies)
Here Design Studio, LLC (HERE)
SCTA RFP 25001 TBD
Name
Description of Item Unit Cost Total
Travel $2,000.00 $ 2,000.00
Pop-Up and Kit Materials $10,000.00 $ 10,000.00
Plan Sheets $ -
Mileage Costs $ -
$ -
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) (m) TOTAL SUBCONSULTANS' COSTS
(n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (n)]

1. Key Personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage must be marked with two asterisks (**). All costs must comply with the Federal costs principles.

Subconsultants will provide their own 10-H cost proposals.

2. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agecy or excepted by Caltrans.

3. Anticipated salary increases calculation must accompany.

Prime Consultant Subconsultant 2nd Tier Subconsultant
January 2020
109 of 462
Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Consultant Contract No. TBD Date 3/2/2026
Project No. SCTA RFP 25001
Direct Labor
Subtotal per
Cost Proposal
Total Hours
per Cost
Proposal
Avg Hourly Rate Contract Duration
$ 29,359.94 / 471 = $62.34 Period 1 Avg Hourly Rate
Avg Hourly
Rate
Proposed
Escalation
Period 1 $62.34 + 3% = $64.21
Period 2 $64.21 + 3% = $66.13
Period 3 $66.13 + 3% = $68.12 Period 4 Avg Hourly Rate
Period 4 $68.12 + 3% = $70.16 Period 5 Avg Hourly Rate
Estimated %
Completed
Each Period
Total Hours
per Cost
Proposal
Total Hours per
Period
Period 1 75.00% * 471 = 353.25 Estimated Hours Period
Period 2 25.00% * 471 = 117.75 Estimated Hours Period
Period 3 0.00% * 471 = 0 Estimated Hours Period
Period 4 0.00% * 471 = 0 Estimated Hours Period
Period 5 0.00% * 471 = 0 Estimated Hours Period
Total 100% Total = 471
Avg Hourly
Rate
Estimated
Hours
(calculated above) (calculated
Period 1 $62.34 * 353.25 = $22,019.96 Estimated Hours Period Period 2 $64.21 * 117.75 = $7,560.18 Estimated Hours Period Period 3 $66.13 * 0 = $0.00 Estimated Hours Period
Period 4 $68.12 * 0 = $0.00 Estimated Hours Period
Period 5 $70.16 * 0 = $0.00 Estimated Hours Period
= $29,580.14
= $29,359.94
= $220.20 Transfer to Page 1
Period 1 2/2026 - 1/2027
Period 2 2/2027 - 1/2028
Period 3 2/2028 - 1/2029
Period 4 2/2029 - 1/2030
NOTES:
· This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. · Calculations for anticipated salary escalation must be provided.

1. Calculate average hourly rate for 1st Period of the contract (Direct Labor Subtotal divided by total hours)

2. Calculate hourly rate for all periods (Increase the Average hourly rate for a period by proposed escalation %) Period 2 Avg Hourly Rate
Period 3 Avg Hourly Rate

5. Period start and end dates
January 2020
110 of 462
Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Name: Shannon Davis Title*:

Signature: Date of Certification (mm/dd/yyyy): 3/2/2026 Email: [email protected] Phone Number:

Address:

Cost Proposal - Certification
Certification of Direct Costs:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract.

3. Title 23 United State Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

Prime Consultant or Subconsultant Certifying:

List of services the consultant is providing under the proposed contract:

Urban design, urban planning, creative outreach
Co-Director
(323) 686-1814
500 Molino #110, Los Angeles, 90013
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
111 of 462
Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed
Consultant
Project No. Contract No. Date 3/5/26

DIRECT LABOR
Classification/Title Key Staff Hours Base Hourly Rate - Assumes Fully Loaded Rate Principal Planner * Eleanor Leshner 275 $235.00 $ 64,625.0 0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
0 $ -
Total 275 $ 64,625.0
61 LABOR COSTS
a) Subtotal Direct Labor Costs $ 64,625.00
b) Anticipated Salary Increases (see page 2 for calculation) c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 64,625.00

INDIRECT COSTS
d) Fringe Benefits ( Rate: 0.00% ) e) Total Fringe Benefits [(c) x (d)] $ - f) Overhead ( Rate: 0.00% ) $ -
h) General and Administrative ( Rate: 0.00% ) i) Gen & Admin [(c) x (h)] -$ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] -$
FIXED FEE k) TOTAL FIXED FEE [(c) + (j) x fixed fee ] -$ Quantity Unit
each
each
each
mile
each
l) TOTAL OTHER DIRECT COSTS $ 375.00
Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:
$ -
$ 375.00
$ 65,000.00
NOTES:
g) Overhead [(c) x (f)
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Total
Exhibit 10-H1 Cost Proposal
Actual Cost-Plus-Fixed Fee or Lump Sum (Firm Fixed Price) Contracts (Design, Engineering and Environmental Studies)
Leshner Planning LLC

TBD TBD
Name
Description of Item Unit Cost Total
Equipment Rental and Supplies $ 375.00
Permit Fees $ -
Plan Sheets $ -
Mileage Costs $ -
Test $ -
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) (m) TOTAL SUBCONSULTANS' COSTS
(n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (n)]

1. Key Personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage must be marked with two asterisks (**). All costs must comply with the Federal costs principles.

Subconsultants will provide their own 10-H cost proposals.

2. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agecy or excepted by Caltrans.

3. Anticipated salary increases calculation must accompany.

Prime Consultant Subconsultant 2nd Tier Subconsultant
January 2020
112 of 462
Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Consultant Contract No. TBD Date 3/5/26
Project No. TBD
Direct Labor
Subtotal per
Cost Proposal
Total Hours
per Cost
Proposal
Avg Hourly Rate Contract Duration
$ 64,625.00 / 275 = $235.00 Period 1 Avg Hourly Rate
Avg Hourly
Rate
Proposed
Escalation
Period 1 $235.00 + 3% = $242.05
Period 2 $242.05 + 3% = $249.31
Period 3 $249.31 + 3% = $256.79 Period 4 Avg Hourly Rate Period 4 $256.79 + 3% = $264.49 Period 5 Avg Hourly Rate Estimated %
Completed
Each Period
Total Hours
per Cost
Proposal
Total Hours per
Period
Period 1 50.00% * 275 = 137.5 Estimated Hours Period
1 Period 2 40.00% * 275 = 110 Estimated Hours Period
2 Period 3 10.00% * 275 = 27.5 Estimated Hours Period
3 Period 4 0.00% * 275 = 0
Estimated Hours Period
4 Period 5 0.00% * 275 = 0
Estimated Hours Period
5 Total 100% Total = 275
Avg Hourly
Rate
Estimated
Hours
(calculated above) (calculated
Period 1 $235.00 * 137.5 = $32,312.50 Estimated Hours Period 1 Period 2 $242.05 * 110 = $26,625.50 Estimated Hours Period 2 Period 3 $249.31 * 27.5 = $6,856.07 Estimated Hours Period 3 Period 4 $256.79 * 0 = $0.00 Estimated Hours Period
4 Period 5 $264.49 * 0 = $0.00 Estimated Hours Period
5 = $65,794.07
= $64,625.00
= $1,169.07 Transfer to Page 1
Period 1 2/2026 - 1/2027
Period 2 2/2027 - 1/2028
Period 3 2/2028 - 1/2029
Period 4 2/2029 - 1/2030
NOTES:
· This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. · Calculations for anticipated salary escalation must be provided.

1. Calculate average hourly rate for 1st Period of the contract (Direct Labor Subtotal divided by total hours)

2. Calculate hourly rate for all periods (Increase the Average hourly rate for a period by proposed escalation %) Period 2 Avg Hourly Rate
Period 3 Avg Hourly Rate

5. Period start and end dates
January 2020
113 of 462
Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Name: Eleanor Leshner Title*:

Signature: Date of Certification (mm/dd/yyyy): 3/5/26
Email: [email protected] Phone Number:

Address:

Cost Proposal - Certification
Certification of Direct Costs:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract.

3. Title 23 United State Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable Federal and State requirements. Costs that are noncompliant with the Federal and State requirements are not eligible for reimbursement.

Prime Consultant or Subconsultant Certifying:

List of services the consultant is providing under the proposed contract:

Transportation planning and community engagement support Owner/Principal Planner
415-684-8988
2920 Thorn Road, Sebastopol, CA 95472
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
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115 of 462
116 of 462
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118 of 462
Contract Number: SCTA26014

Page 28 of 28 ends

EXHIBIT C: PROJECT SCHEDULE
119 of 462
120 of 462
Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: CONSIDER ACCEPTANCE OF THE PUTNAM PARK PHASE 1

IMPROVEMENTS PROJECT
Date: June 23, 2026
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City Council of the City of Cotati adopt a resolution accepting the Putnam Park Phase 1 Improvements Project, authorizing the City Clerk to file the Notice of Completion with the County Recorder, and after 35 days with no protests, release the construction contract retention.

Background
In late 2019, the City of Cotati (City) approved the Parks Capital Plan for all parks in Cotati. The plan includes concepts for amenities, improvements, and upgrades to Cotati parks based on community input, with planning level cost estimates and relative priorities. In 2023, the City completed capital improvements for Kotate Park and just this past month completed improvements for Sunflower Park. In 2024, the design was completed for the Putnam Park Improvements and, on September 24, 2024, City Council awarded the construction contract.

Contract work has been significantly completed, and the improvements are to be considered for acceptance by the City.

Analysis/Discussion
The construction contract for the Putnam Park Improvements Project was awarded to Azul Works, Inc., and City issued the Notice to Proceed with a work start date of October 28, 2024.

The work consisted of new pathways through the park, a fenced dog park, a lawn area, several picnic areas, park furniture including exercise stations and dog activity structures, drinking fountains, and parking lot lights.

On October 6, 2025, the Public Works Department provided a formal notice to Azul Works, Inc. 121 of 462
regarding the application of liquidated damages starting June 19, 2025, due to the project exceeding the allotted contract duration of 75 working days.

On October 27, 2025, a preliminary punchwalk was conducted by the contract Construction Manager, City Engineer, and contractor Project Manager. Several significant items remained unfinished, and a “punchlist” of these items was documented. The most significant unfinished items were repairing uneven surfaces on the decomposed granite pathways, complete drainage installation at the NE corner of the park, install gates for the dog park area, remove mounds of construction dirt, add the backflow enclosure, fill open trench at irrigation controllers, and install parking lot light fixtures. There were also a number of landscaping plant replacements needed.

Additional Walk-throughs were conducted, with the same participants, in December 2025, and January 2026, and again there were significant unfinished items. Correspondence as late as March 3, 2026, showed the dog bowl did not work, decomposed granite low spots had not been repaired, the dog park irrigation had 5 locations that leaked, and the broken light fixture in the parking lot was not replaced. On April 15, 2026, it was determined that the dog park items and granite low spots had been substantially repaired, however the light fixture was not replaced. On May 5th, the broken light fixture was replaced but, unfortunately, during the replacement, the contractor once again broke the replacement light fixture. With the light fixture again on order and other various repairs needed, the staff decided it was time to determine the project as complete as of April 15, 2026 and have public works complete the remaining repair work.

The work was originally to be completed on or before February 10, 2025. Accounting for wet weather delays, the contract, as of April 15, 2026 (date of completion of work for the Dog Park low spot correction), was over its allowable contract days by 206 days. The contract documents specify a daily liquidated damages amount to be multiplied by this amount to account for damages to the City for the extended project duration including additional costs for Construction Management and staff time, cost to the community of continued disruption and lack of use of the park, and for the City to complete the remaining unfinished improvements and repairs. The total of these damages is calculated as $103,000.

Despite the shortcomings, and in the interest of moving forward, the City Engineer is recommending the Project for acceptance by the City. Following City Council action, a Notice of Completion is to be filed with the County Recorder and after thirty-five days, provided there are no protests (would be by subcontractors or material suppliers not having been paid), the City is to release the retention to the Contractor. The City is aware of at least one Subcontractor protesting nonpayment and will use this time to determine if other contractors and material suppliers that may also have not been paid.

Financial Considerations
On September 24, 2024, the City Council authorized the initial project budget of $2,486,000 for the Putnam Park Improvements Phase 1 Project. The final construction contract amount, including approved change orders, totaled $1,982,482.25, less $103,000.00 in liquidated damages for a total adjusted cost to date of $1,879,482.25. For construction management and design, the City contracted with Integra Landscaping Architecture for a total of $208,450, but 122 of 462
incurred total expenses of only $208,153.64. Total other misc. expenses were incurred totaling $1,041.86 primarily for project signage and other misc. supplies. This created a total project cost of $2,088,677.75, which is approximately $397,000 below the authorized total project budget.

As part of the project closeout process, the City assessed $103,000 in liquidated damages in accordance with the construction contract because of project completion delays beyond the approved contract completion date, including allowable weather delays. The assessment was calculated at the contractual rate of $500 per calendar day for 206 days of delay. To recover these costs, the City applied $96,162.22 in retained funds and withheld an additional $6,837.78 from amounts otherwise payable to the contractor (total $103,000.00).

Separately, the City will continue to retain $49,438.14 of the total construction costs of $1,879,482.25, representing approximately 2.49% of the total contract amount, pending expiration of the Notice of Completion period and resolution of any outstanding project-related claims, stop notices, lien claims, payment disputes, or other closeout matters. These retention actions are authorized under our contract documents and applicable provisions of the California Public Contract Code.

Environmental Issues
This action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use. 123 of 462
RESOLUTION NO. (XX)

RESOLUTION OF THE CITY OF COTATI CITY COUNCIL ACCEPTING THE PUTNAM PARK, PHASE 1 IMPROVEMENTS PROJECT, AUTHORIZING THE

CITY CLERK TO FILE THE NOTICE OF COMPLETION WITH THE COUNTY

RECORDER AND, UPON NO PROTESTS BY SUBCONTRACTED AND CONTRACT

MATERIALS PARTIES, RELEASE THE CONSTRUCTION CONTRACT

RETENTION
WHEREAS, the construction contract for the Putnam Park Improvements Project was awarded to Azul Works, Inc., and City issued the Notice to Proceed with a work start date of October 28, 2024, and the work consisted of new pathways through the park, a fenced dog park, a lawn area, several picnic areas, park furniture including exercise stations and dog activity structures, drinking fountains, and parking lot lights; and WHEREAS, between October 2025, and May 5, 2026, the City conducted several inspections of the project and the project, and despite the long time period, there were still aspects of the project remaining unfinished, however, the City determined that April 15th, the Project was sufficiently complete to stop accruing liquidating damages; and WHEREAS, despite the shortcomings, and in the interest of moving forward, the City Engineer is recommending the Project for acceptance by the City; and WHEREAS, following City Council action, a Notice of Completion is to be filed with the County Recorder and after thirty five days, provided there are no protests, the City is to release the retention to the Contractor; and
WHEREAS, on September 24, 2024, City Council authorized a Project budget of $2,486,000, for construction and Construction Management and the total project costs adjusted for liquidated damages totaled $2,088,677.75; and
WHEREAS, pursuant to the terms of the construction contract, the City assessed liquidated damages in the amount of $103,000 for delays beyond the approved contract completion date, calculated at the contractual rate of $500 per calendar day for 206 days of delay; and
WHEREAS, the City has applied retained funds and withheld amounts otherwise payable to the contractor to satisfy the assessed liquidated damages, consistent with the contract documents and applicable provisions of the California Public Contract Code; and WHEREAS, the City will continue to retain $49,438.14, representing approximately

2.49 percent of the total contract amount, pending expiration of the Notice of Completion period and resolution of any outstanding project-related claims, stop notices, lien claims, payment disputes, or other closeout matters; and
124 of 462
WHEREAS, this action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.

NOW THEREFORE BE IT RESOLVED, that

1. The above recitals are true and correct, and

2. The Putnam Park Phase 1 Improvements are accepted, and

3. The City Clerk is directed to file a Notice of Completion with the County Recorder’s Office and after 35 days with no protests, the City is to release the construction retention, net funds for outstanding payments, to Azul Works, Inc.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on June 23, 2026, by the following vote, to wit:

Kevin Patterson, City Clerk
City of Cotati
201 W. Sierra Avenue
Cotati, CA 94931-4217

NOTICE OF COMPLETION
(ACCEPTANCE OF IMPROVEMENTS)
NOTICE IS HEREBY GIVEN THAT:

1. The City Council of the City of Cotati has accepted the improvements at the City Council meeting of June 23, 2026 for the Putnam Park Phase 1 Improvements Project. The nature of the City of Cotati’s interest, as owner, of the property is as public right-of-way.

2. The improvements were completed and deemed complete by the Director of Public Works/City Engineer on April 15, 2026.

3. The name of the original contractor for the work of improvement was Azul Works, Inc. for a total constructed amount of $1,982,482.25.

4. The Contractor has provided the City with a maintenance bond and guaranty in the amount of 10 percent of the construction contract amount ($198,248) for a period of one (1) year from the date of City Council acceptance of the improvements.

5. This Notice of Completion constitutes the City’s acceptance of the improvements for this project.

I am the City Engineer/Public Works Director for the City of Cotati, a Municipal Corporation. I make this verification on behalf of the City of Cotati. I have read the Notice and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Dated: _________________ ___________________________
Craig A Scott
City Engineer/Public Works Director
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: AUTHORIZATION TO PURCHASE REPLACEMENT

INFORMATION TECHNOLOGY INFRASTRUCTURE

SYSTEMS
Date: June 23, 2026
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended that the City Council adopt the attached resolution authorizing the City Manager to purchase replacement Information Technology (IT) infrastructure systems and related services in an amount not to exceed $180,000.

Background
The City's current IT infrastructure includes critical server and data storage systems that support essential municipal operations, including financial systems, utility billing, document management, network services, and other business-critical applications.

The existing infrastructure has exceeded its recommended useful life by more than four years. As technology systems age, manufacturers discontinue hardware support, software compatibility becomes limited, and the ability to implement current cybersecurity protections is reduced.

Continued reliance on aging infrastructure increases the risk of system failures, service interruptions, data loss, and cybersecurity vulnerabilities.

In consultation with the City's IT service provider, staff evaluated the condition of the existing systems and identified the need to replace the current infrastructure to maintain operational reliability and support modern security requirements.

Analysis/Discussion
The proposed project includes the purchase and implementation of replacement server and storage infrastructure designed to improve reliability, security, and business continuity. 127 of 462
In addition to replacing obsolete equipment, the proposed solution introduces a redundant architecture that separates data across two independent systems. Each system will maintain synchronized backups of the other, providing enhanced resiliency in the event of hardware failure, cyber incidents, or other disruptions.

Key benefits of the proposed replacement include:
• Replacement of critical infrastructure that has exceeded its useful life. • Improved cybersecurity capabilities to support current security standards and best practices.
• Reduced risk of system outages and hardware failures. • Enhanced data protection through redundant storage and backup systems. • Improved disaster recovery and business continuity capabilities. • Continued supportability through manufacturer warranties and vendor support agreements.

The total project cost, including equipment, software, installation, configuration, and related implementation services, is estimated at an amount not to exceed $180,000.

Financial Considerations
The total cost of the replacement IT infrastructure project is estimated at an amount not to exceed $180,000. Sufficient funding is available within the adopted budget and/or Information Technology capital replacement funding sources. No additional appropriation is required.

Environmental Issues
The proposed replacement of technology systems for the City, where it can be determined with certainty, has no possibility that the activity may have a significant effect on the environment, and the activity is not subject to CEQA review. This general rule can be applied to activities which could be subject to the CEQA process, but which logic dictates should not be subject to CEQA review. Therefore, based on the information provided above, the proposed resolution is exempt from CEQA pursuant to Section 14.03.021 of the CEQA Guidelines in that there is no possibility that the activity may have a significant impact on the environment. 128 of 462
RESOLUTION NO. (XX)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI

AUTHORIZING THE PURCHASE OF REPLACEMENT INFORMATION

TECHNOLOGY INFRASTRUCTURE SYSTEMS
WHEREAS, the City relies upon critical information technology infrastructure to support municipal operations, financial management, utility billing, communications, records management, public safety operations and other essential public services; and WHEREAS, the City's existing server and data storage infrastructure has exceeded its recommended useful life by more than four years and is increasingly subject to hardware failures, maintenance challenges, and security limitations; and WHEREAS, staff has evaluated replacement alternatives and determined that replacement of the existing infrastructure is necessary to maintain reliable operations and improve cybersecurity protections; and
WHEREAS, the proposed replacement solution includes redundant systems that will maintain synchronized backups of each other, thereby improving system resiliency, disaster recovery capabilities, and business continuity; and
WHEREAS, the total cost of the replacement infrastructure, including equipment, software, implementation, and related services, is included within the City’s Fiscal Year 2026/27 budget and is estimated at an amount not to exceed One Hundred Eighty Thousand Dollars ($180,000).

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cotati as follows:

1. The City Council authorizes the purchase and implementation of replacement information technology infrastructure systems and related services in an amount not to exceed $180,000.

2. The City Manager, or designee, is authorized to execute all agreements, purchase orders, and related documents necessary to implement the project and carry out the intent of this Resolution.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on June 23, 2026, by the following vote, to wit:
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Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, City Clerk
Approved as to form:______________________________
City Attorney
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: APPROVAL OF ANNUAL STORM WATER SUPPORT

SERVICES AGREEMENT
Date: June 23, 2026
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council adopt a resolution to approve a professional services agreement with Stone Creek Environmental Consulting, LLC for Storm Water Support Services.

Background
The City is subject to the State’s Regional Water Quality Control Board’s Waste Discharge requirements Order Number R1 2015-30 for the operation and maintenance of its municipal separate storm sewer system (a.k.a. MS4 Permit). The Order’s requirements consist of multiple tasks and responsibilities including conducting water monitoring, public outreach, reporting requirements and enforcement authority to safeguard the natural waterways in and around the City from pollution. The State allows for permittees in the same region to combine efforts. The City works together with neighboring cities and the County to regionally address the stormwater permit requirements.

Analysis/Discussion
The proposed FY26/27 services include services to assist Staff in implementing its MS4 permit and attending the Committee meetings and cost recovery inspections of private development construction sites. The City is subject to the requirements of the regional Water Board’s Waste Discharge requirements Order No. R1-2015-0030, National Discharge Elimination System (NPDES) Permit No. CA0025054 for discharge from the Municipal Separate Storm Sewer System (MS4) (Permit). The permit expired on January 5, 2021, and is expected to be renewed in Fiscal Year 2026/27. Until the permit is renewed, the City must continue implementing the requirements of the expired permit.
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The tasks in the proposal are to assist the City with the ongoing requirements of the expired Permit which include:
• Sediment reduction Effectiveness Tracking
• Construction Site Inspections (Cost recovery for private development construction) • Municipal Staff Training
• Annual Reporting
• Co-Permittee Meeting Assistance
• Low Impact Development Maintenance, and
• Trash Implementation Plan

Colleen Hunt, owner of Stone Creek Consulting, is uniquely qualified to provide these services as she has experience with the drafting and implementation of the MS4 Permit. Colleen Hunt is a Certified Professional in Municipal Stormwater Management and brings direct regulatory compliance experience with municipal stormwater permit requirements. She has worked with dozens of municipal storm water permittees during her time with the Regional Water Board and for the past three years as a consultant. Colleen Hunt has provided storm water assistance to the City since 2018. For these reasons, this contract is recommended to be a sole source selection in accordance with the City's procurement policy. Staff have prepared and attached to this item the sole source justification memo to document compliance with this policy Financial Considerations
The proposed fee increased from $48,900 in the prior year to $65,800. The increase is primarily attributable to expanding the number of required construction site inspections from three to five, an increase in the per-site inspection cost, and additional costs associated with meeting participation. Of the total increase, $16,250 relates to construction site inspections that will be funded by private development projects.

The adopted FY 2026/27 Stormwater Department budget includes $52,600 for these services. Of the total proposed contract amount, $49,550 will be funded through the Stormwater Department budget, while the remaining $16,250 will be reimbursed by private development projects.

Therefore, no additional appropriation is required.

APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH STONE CREEK

ENVIRONMENTAL FOR STORM WATER SUPPORT SERVICES FOR FISCAL YEAR 2026/27
WHEREAS, the City of Cotati is subject to the requirements of Regional Water Quality Control Board Order No. R1-2015-0030 and the National Pollutant Discharge Elimination System (NPDES) Permit No. CA0025054 governing operation and maintenance of the City’s Municipal Separate Storm Sewer System (MS4); and
WHEREAS, the City must continue implementing the requirements of the existing MS4 Permit until a renewed permit is issued by the Regional Water Quality Control Board; and WHEREAS, the proposed Professional Services Agreement with Stone Creek Environmental will provide technical assistance necessary to support the City’s compliance with storm water permit requirements, including annual reporting, staff training, construction site inspections, permit implementation activities, and participation in regional co-permittee efforts; and
WHEREAS, Stone Creek Environmental, through its principal Colleen Hunt, possesses specialized expertise in municipal stormwater management and has successfully provided storm water compliance services to the City since 2018, making sole-source procurement appropriate and consistent with the City’s procurement policy; and
WHEREAS, the total contract amount of $65,800 is included within the adopted Fiscal Year 2026/27 budget, with $49,550 funded through the Stormwater Department budget and $16,250 reimbursed through private development project cost recovery, resulting in no additional budget appropriation.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Cotati hereby approves the Professional Services Agreement with Stone Creek Environmental for Storm Water Support Services in an amount not to exceed Sixty-Five Thousand Eight Hundred Dollars ($65,800).

IT IS FURTHER RESOLVED that the City Manager is hereby authorized to execute the Agreement and any minor administrative modifications consistent with the intent of this Resolution and approved budget.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on June 23, 2026, by the following vote, to wit:
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Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, City Clerk
Approved as to form:______________________________
City Attorney
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Stone Creek Environmental Consulting
8733 Lakewood Drive, Suite B
Windsor, CA 95492
[email protected]
707-318-9415
1 www.consultingstonecreek.com
May 12, 2026
Mr. Craig Scott
City Engineer
City of Cotati
201 West Sierra Avenue
Cotati, CA 94931
Subject: Proposal for Storm Water Support Services, Fiscal Year 2026/2027 Dear Mr. Scott:

Stone Creek Environmental Consulting (Stone Creek) is pleased to present this proposal and fee estimate to provide stormwater support services to the City of Cotati (City).

Colleen Hunt, owner, is a Certified Professional in Municipal Stormwater Management and brings direct regulatory compliance experience with municipal stormwater permit requirements. She has worked with dozens of municipal stormwater Permittees during her time with the Regional Water Board and for the past six years as a consultant.

Colleen has been providing storm water assistance to the City since 2018.

The City is subject to requirements of the Regional Water Board’s Waste Discharge Requirements Order No. R1-2015-0030, National Pollutant Discharge Elimination System (NPDES) Permit No. CA0025054 for discharges from the Municipal Separate Storm Sewer System (MS4) (Permit). The Permit became effective January 6, 2016, and expired on January 5, 2021. The Permit is administratively extended until the Regional Water Board renews the Permit. The Regional Water Board anticipates that the Permit will be renewed in the 2026/2027 fiscal year. Until a new Permit is adopted, the City must continue implementing the requirements of the expired Permit.

The tasks in this proposal are to assist the City with the ongoing requirements of the expired Permit. This includes:
 Sediment Reduction Effectiveness Tracking
 Construction Site Inspections
 Municipal Staff Training
 Annual Reporting
 Co-Permittee Meeting Assistance
 Low Impact Development Maintenance
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Stone Creek Environmental Consulting
8733 Lakewood Drive, Suite B
Windsor, CA 95492
[email protected]
707-318-9415
2 www.consultingstonecreek.com
 Trash Implementation Plan
This proposal includes a scope of work to assist the City with these Permit requirements as outlined below.

Scope of Work
Task 1. Asset Management Planning
Future MS4 permit requirements are expected to include asset management planning.

While the specific requirements are not yet known, the City will likely need a complete inventory of its stormwater assets to comply. To help begin this effort, Stone Creek will advise the City on updates to its current asset management program. This task will focus on outfalls and will include developing a list of required outfall attributes, a visual inspection form, and a maintenance form. The goal is to provide the information needed for the City to enter data into its asset management system and generate work orders that guide maintenance staff in collecting and using that data.

Task 1 Deliverables: Excel spreadsheet with asset management data fields.

Task 2. Construction Site Inspections
Section VI.F4.e of the Permit requires the City to conduct routine inspections of active construction site projects which disturb one acre or more of land. Inspections are required to take place in September, after the first significant rain event, and monthly during the rainy season. Under this task, Stone Creek will assist the City with construction site inspections. This includes tracking the project inventory, conducting inspections, documenting inspection findings, providing recommendations to improve BMP management, issuing corrective actions, and coordinating follow-up with City staff. Stone Creek will continue to use the 2NForm software platform to track construction site projects. Project budget includes direct costs such as mileage and 2NForm licensing fee. Direct hours for each project will be itemized individually, enabling the City to recover those costs directly from the project.

Assumptions: Up to five projects to be included for inspection.

Task 2. Deliverable: Monthly PDF inspection reports.
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Stone Creek Environmental Consulting
8733 Lakewood Drive, Suite B
Windsor, CA 95492
[email protected]
707-318-9415
3 www.consultingstonecreek.com
Task 3. Municipal Staff Training
Section G.12. of the Permit requires the City to annually train staff whose interactions, jobs, and activities may affect stormwater quality. Stone Creek will provide training on stormwater topics selected by the City. This may include illicit discharge, nonstormwater discharges, municipal activities BMP requirements, and/or integrated pest management. Training will be provided in-person at a location provided by the City.

Task 3. Deliverable: Stormwater training, including preparation of a PowerPoint presentation and training materials.

Task 4. Annual Report
Section J of the Permit requires the City to submit an Annual Report for each fiscal year.

The Annual Report for the 2025/2026 reporting period is due October 15, 2026. At the beginning of the new Permit term, the Regional Water Board developed an annual report template for Permittee use. The template provides a streamlined method for annual reporting. Completing the template satisfies the annual reporting requirements specified in Section J.

Under this task, we will assist the City with populating the template and gathering information needed for reporting. The City will need to complete sections of the report with data that is not readily available to us to adequately complete the report. The City will be responsible for submitting the final report to the Regional Water Board.

Schedule:

August 14, 2026 Staff to provide data to complete Annual Report September 15, 2026 Draft Annual Report submitted to the City for review October 1, 2026 City comments on the draft Annual Report due back to Stone Creek October 9, 2026 Stone Creek to provide the final Annual Report for submittal to the Regional Water Board
Assumptions:
 Schedule assumes the Agreement for this Scope of Work will be executed no later than August 1, 2026.
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Stone Creek Environmental Consulting
8733 Lakewood Drive, Suite B
Windsor, CA 95492
[email protected]
707-318-9415
4 www.consultingstonecreek.com
 City staff provides data to complete the Annual Report according to the schedule.

Task 4 Deliverable: Draft Annual Report as an excel spreadsheet; Final Annual Report as a PDF.

Task 5. Low Impact Development Maintenance Inspections
Permit Section VI.D.12. requires the City to track and inspect all new development and redevelopment projects with LID BMPs. Inspections are required to be conducted on a two-year cycle. Post-construction BMPs were last inspected in 2026 and are due again in 2028. Under this task, Stone Creek will assist the City with conducting the required LID inspections. This task will include inspecting LID BMPs to assess functionality, with particular attention to BMP maintenance including failure, invasive vegetation, health of desired vegetation and excessive mowing, vector risk, trash and debris, sediment clogging, improper modifications, solids removal, pump-out, and blockage. As specified in the Permit, inspections address LID BMPs that are in the public right of way or at locations that would not require entering private property. Each inspection will be documented on an inspection checklist, which will include recommendations for follow-up, as applicable. A photo record of the BMPs will be provided as part of the inspection summary report.

Budget includes direct costs for mileage and 2NForm licensing fee and assumes inspections for up to six projects.

Task 5. Deliverable: Inspection summary reports.

Task 6. Co-Permittee Meeting Assistance
This City is scheduled to act as notetaker for the Co-Permittee meetings October, November, and December of 2026. Under this task, Stone Creek is available to attend Co-Permittee meetings on behalf of the City, including assisting with notetaker responsibilities. This includes preparing meeting notes and distributing them to meeting attendees.

Task 6. Deliverable: Attend up to six meetings; up to three sets of meeting notes.

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Stone Creek Environmental Consulting
8733 Lakewood Drive, Suite B
Windsor, CA 95492
[email protected]
707-318-9415
5 www.consultingstonecreek.com
Task 7. Trash Implementation Plan
The Regional Water Board is anticipated to approve the City’s Trash Implementation Plan (TIP) and require implementation starting July 1, 2026. Under this task, Stone Creek will assist with the City TIP implementation as follows:

1. Develop education and outreach materials to distribute to residents living in Trash Management Area 6 (TMA 6) and businesses within TMA 2 through TMA

5. This will include selecting outreach materials focused on trash, print materials, and distribution.

2. Conduct On Land Visual Trash Assessments (OVTAs). This City is required to conduct periodic OVTAs at one set of assessments at TMAs 2 through TMA-6.

The Water Board has reduced the requirement to perform OVTAs from three per year to one every other year. However, Stone Creek recommends performing at least one OVTA during the 2026/2027 fiscal year to continue to track progress and demonstrate compliance. Under this task, Stone Creek will conduct 1 set OVTAs at up to five assessment locations, document findings, and track compliance progress. A summary report will be provided subsequent to the completion of all OVTAs.

3. Develop a trash progress and compliance tracking system for BMPs implemented under the Trash Implementation Plan. The City is required to track the implementation and effectiveness of trash reduction BMPs and report findings in the Annual Report. Under this task, Stone Creek will develop a framework to track progress towards meeting trash reduction requirements, which may be used by the City to maintain compliance with this permit requirement.

4. Conduct Rapid Trash Assessments. The City is required to conduct one Rapid Trash Assessment during the 2026/2027 fiscal year at Cotati Creek. Stone Creek will conduct the Rapid Trash Assessment using the methodology provided by the Water Board and used in previous creek assessments. The purpose of the Rapid Trash Assessment is to monitor trash accumulation and document the effects of episodes that affect trash levels such as storms and creek cleanup events. To complete the Rapid Trash Assessment, Stone Creek staff will walk along the banks and streambeds of multiple reaches at Cotati Creek and tally the number of trash items found, evidence of illegal dumping, threats to human health and other data points. Stone Creek will document the results of the survey and provide a summary of findings, which will be used in the Annual Report. 139 of 462
Stone Creek Environmental Consulting
8733 Lakewood Drive, Suite B
Windsor, CA 95492
[email protected]
707-318-9415
6 www.consultingstonecreek.com
Assumptions:
 The TIP will be approved by the Regional Water Board by June 30, 2026 with unsubstantial changes. Should the changes of the TIP approval result in substantial changes, Stone Creek will revise this task as needed.  Assumes two meetings with the City to discuss the TIP and the steps needed to implement the plan over the next 3-5 years.

Task 7 Deliverables: Education and outreach materials distributed; OVTA Summary Report as a pdf; meeting notes; Rapid Trash Assessment summary report.

Task 8. Consulting Services
Throughout the duration of this contract, the City may identify additional tasks or areas where assistance is needed. This may include the need for consultation type services to discuss project requirements, advise on compliance options, review grading plans, review Low Impact Development plans, or provide other technical information. This task will be managed as an “on-call” task. The task will be used as needed, based on the City’s initiation of assistance with a task not already covered under this scope of work.

Suggested on-call assistance may include:
 Education and outreach strategies
 Review of LID plans
 Russian River Pathogen TMDL planning
 Draft permit review assistance
 New permit implementation planning
 Task 8. Deliverable: TBD by client.

Task 9. Program Management
This task will include general project management tasks such as project schedule, managing budget, monthly invoices, routine communications with City staff, meetings to report progress and discuss key recommendations and decisions.

Assumptions: Up to four check in meetings, including a kick-off meeting at the beginning of the contract and three meetings to discuss task progress.

Task 9. Deliverable: Invoices
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Stone Creek Environmental Consulting
8733 Lakewood Drive, Suite B
Windsor, CA 95492
[email protected]
707-318-9415
7 www.consultingstonecreek.com
Fee Estimate and Level of Effort
The Scope of Work will be conducted as described above for an estimated not-to-exceed budget of $65,800. The estimated fee and associated level of effort are summarized below.

Task Level of Effort,
hours Estimated Fee, $
Task 1. Sediment Reduction
Effectiveness Tracking
16 5,000
Task 2. Construction Site
Inspections
9 4,000
Task 2a. Project #1 32 6,250
Task 2b. Project #2 32 6,250
Task 2c. Project #3 32 6,250
Task 2d. Project #4 32 6,250
Task 2e. Project #5 32 6,250
Task 3. Municipal Staff Training 30 2,750
Task 4. Annual Report 12 2,000
Task 5. Low Impact Development
Maintenance Inspections
27 7,000
Task 6. Co-Permittee Meeting
Assistance
12 3,300
Task 7. Trash Implementation Plan 33 6,500
Task 8. Consulting Services 4 1,100
Task 9. Project Management 16 3,000
Total 302 65,800

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Stone Creek Environmental Consulting
8733 Lakewood Drive, Suite B
Windsor, CA 95492
[email protected]
707-318-9415
8 www.consultingstonecreek.com
Billing rates for the estimate are provided below. Rates will be valid for the duration of the contract:

Classification 2026
Quality Assurance $305
Principal Compliance Specialist $275
Compliance Specialist II $194
Compliance Specialist I $174
Field Inspector $185
Intern $110
Administrative Assistance $110
Direct Costs Cost + 10%
Mileage Standard Federal Rate
Any services not included in this Scope of Work will be performed only after receiving written authorization and a corresponding budget augmentation from the City.

I am looking forward to working with you on this important work. Please feel free to contact me at 707-318-9415 or [email protected] if you have any questions or would like to discuss this proposal further.

Sincerely,
Colleen Hunt, CPMSM #343
Professional Consultant
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201 W. Sierra Ave, Cotati, CA 94931 | (707) 792-4600 | www.cotaticity.gov | @cityofcotati City of Cotati
Sonoma County, California
________________________________________________________________

MEMORANDUM
DATE: June 17, 2026
SUBJECT: Sole Source Justification for Professional Services Contract - Stormwater Compliance Services – Stone Creek Consulting
Purpose
This memo documents the justification for awarding a professional services contract to Stone Creek Consulting as a sole source provider for stormwater regulatory compliance services related to the City’s Municipal Separate Storm Sewer System (MS4) permit, in accordance with the City’s procurement policy.

Background
The City is subject to the Regional Water Quality Control Board’s Waste Discharge Requirements Order No. R1-2015-0030, which governs the operation and maintenance of the municipal stormwater system (MS4 Permit). This permit imposes extensive compliance obligations, including sediment reduction planning, water quality monitoring, reporting, public outreach, and oversight of private development.

To meet these requirements, the City coordinates regionally with other jurisdictions and relies on a mix of internal staff support and outside expertise. The current MS4 permit remains in effect pending its renewal, expected before the end of calendar year 2027. Preparing for future regulatory changes and the implementation of an asset management program is a key area of focus moving forward.

Sole Source Justification
Colleen Hunt, owner of Stone Creek Consulting, is uniquely qualified to assist the City with these ongoing regulatory requirements. She brings highly specialized expertise and credentials that are not readily available from other consultants:
• Certified Professional in Municipal Stormwater Management • Former staff member of the Regional Water Board with direct experience drafting and implementing MS4 Permits
• Consultant to dozens of municipal permittees, with deep familiarity with regional regulatory expectations
• Has provided continuous stormwater support to the City since 2018 143 of 462
Sole Source JusƟficaƟon – Stone Creek ConsulƟng
June 17, 2026

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Cotati City CouncilJune 23, 2026

Cotati City Council
June 23, 2026