Agenda packet — Cotati City Council, August 11, 2026

AGENDA

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE

FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY
City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, August 11, 2026
6:00 PM REGULAR MEETING
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated.

City Council meeting agendas, minutes and recordings are posted on the City’s Meeting Portal at www.cotaticity.gov. For questions about the agenda or to receive the City Council agenda by e-mail, contact the City Clerk at [email protected] or 707-665-3622.

Cotati City Council Meetings will be conducted in person in the Council Chamber. To guarantee your ability to participate, you must attend the meeting in person. As a courtesy to the public, the City allows citizens the opportunity to view and offer public comments virtually through Zoom Online video conferencing platform. Technical difficulties may occur that make the Zoom platform unavailable. If Zoom is unavailable, the meeting will continue. Participants considering using Zoom should consider attending in person, if they desire to ensure their ability to view the meeting and offer public comments.

Subject to the above disclaimer, Zoom Online video conferencing is available to watch or listen in the following ways:

1. Using the following online livestream meeting portal link: https://www.youtube.com/@cityofcotati7280/streams

2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/j/89329786449?pwd=DEQcz7Ey4oAXa7P6jQIdoQlknvveJK.1 If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:

Webinar ID: 893 2978 6449 Passcode: 814188
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or +1 (929) 436-2866 Attendees may join the meeting any time after 5:45pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted. Once you begin your public comment, your three minutes will begin.

If you would prefer to submit your public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council in writing and included as part of the record of the meeting. They will not be read aloud into the record at the meeting.

Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda, in accordance with the City Council Rules of Conduct.

Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.gov and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Cotati City Council Agenda August 11, 2026
Accommodations: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.

Rules of Decorum: To avoid distraction, the following meeting etiquette shall be enforced. • Silence electronic devices, including cell phones.
• Audience members are advised to keep conversations to a minimum or conduct them outside the building. • Members of the public are prohibited from speaking, yelling, or otherwise making loud noises from the audience that disrupt the orderly proceeding of the meeting.
• Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area. • The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views.

Public Comment: Public comment on any one agenda item is limited to no more than three (3) minutes per person, in accordance with the City Council Rules of Conduct.

Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).

Announcements:

A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, if the City Council is considering an item in which action will be taken, citizens will be invited to provide comments relevant to the item being discussed.

The meeting agenda also includes a Citizen Business item, which is the designated place on the agenda where citizens have the right to comment on any matter within the City’s subject matter jurisdiction. However, Citizen Business items do not generally receive a response because the Brown Act prohibits the City Council from taking action or considering any item that is not on this agenda, so as to ensure that other members of the community who wish to provide comment are notified in advance through a properly noticed meeting agenda. Nonetheless, in accordance with the Brown Act, the Council may briefly respond, may ask a question for clarification, or may direct an item be placed on a future agenda.

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.gov.

C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to enroll with CivicReady, by signing up on the City’s website, www.cotaticity.gov, under the “How do I” link at the top of the homepage.

D. Have you noticed a street light out, pothole, or issues in a City Park? We want to keep Cotati beautiful and running smoothly, so please let us know what needs to be fixed, by going to the City website under “How do I” and “Report a Service Request.” E. Like always, we love to hear from you, so please feel free to contact the City at 707-792-4600 or [email protected]. If you have a nonemergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1.

Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, and CivicReady.

City Council meetings are conducted according to City Council Policy 2025-03: City Council Rules of Conduct. This policy available for inspection in the online Meeting Portal at www.cotaticity.gov and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Those wishing to address the Council are asked to complete a speaker card and give it to the City Clerk. When you are called, step to the podium and state your name and address for the record. Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t. Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the City Clerk in preparing the City Council meeting minutes.

1. CALL TO ORDER - ROLL CALL

2. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS

AGENDA (ACTION)
A. COTATI CITY COUNCIL – REGULAR MEETING – JULY 28, 2026

3. AGENDA REVIEW (ACTION)
Cotati City Council Agenda August 11, 2026

4. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda. Pursuant to City Council Policy 2025-03, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested. To facilitate public comment, the timer indicator lights will display yellow when there are thirty seconds remaining, and red when time has expired.

5. CONSENT CALENDAR (ACTION)
A. APPROVAL OF AN AGREEMENT FOR GRANT WRITING ASSISTANCE ON THE HIGHWAY 116 INTERSECTION SAFETY PROJECT
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute an agreement with Mark Thomas for assistance with grant writing on the Highway 116 Intersection Safety Project and authorizing the necessary budget reclassification and funding appropriation.

B. REQUEST TO SIGN ONTO LETTER FROM ASSEMBLY MEMBER PELLERIN

SUPPORTING FUNDING AT DEFINED LEVELS FOR PREVENTION AND EARLY

INTERVENTION
It is recommended that the City Council consider the request from United Way Wine Country to authorize the Mayor, on behalf of the City, to sign onto a letter from State Assemblymember Pellerin, supporting funding at defined levels for certain prevention and early intervention services.

C. CONSIDERATION OF RESOLUTION TO RESCIND AND REPLACE THE EXISTING RESOLUTION NO. 2026-25, APPROVING THE PURCHASE OF A DIGITAL SIGN,

APPROVING AGREEMENTS FOR THE INSTALLATION AND SOFTWARE

LICENSES FOR REPLACING THE EXISTING MARQUEE, AND AUTHORIZING

THE CITY MANAGER TO EXECUTE SAID AGREEMENTS AND APPROVE ANY

NEEDED CHANGE ORDERS OR AMENDMENTS UP TO THE APPROVED BUDGET AMOUNT OF $72,000
It is recommended the City Council of the City of Cotati rescind Resolution Number 2026-25 and approve a resolution substantially the same except to increase the pixel resolution from 10 millimeters to 8 millimeters and authorize the increased Project budget amount.

6. DIRECTION ON FUTURE AGENDA ITEMS

7. PUBLIC HEARINGS (ACTION)
A. REPORT RECOMMENDING THAT THE CITY COUNCIL INTRODUCE AN

ORDINANCE AMENDING SEVERAL SECTIONS OF THE COTATI MUNICIPAL CODE TO CORRECT ERRORS AND STREAMLINE THE CITY’S PERMITTING

PROCESS
It is recommended by the Community Development Department that the City Council introduce an ordinance amending several chapters and sections of the Cotati Municipal Code to correct errors and streamline permitting processes.

8. REGULAR AGENDA (ACTION)
A. CONSIDERATION OF A RESOLUTION TO APPROVE A CONTRACT FOR CODE ENFORCEMENT SERVICES WITH WILLDAN ENGINEERING FOR UP TO $50,000 Cotati City Council Agenda August 11, 2026
FOR FISCAL YEAR 2026/27 AND FOR UP TO TWO ADDITIONAL YEARS

THEREAFTER
It is recommended the City Council adopt a resolution authorizing the City Manager to enter into a Professional Services Agreement (PSA) with Willdan Engineering to provide part-time code enforcement services for the City of Cotati for an amount not to exceed $50,000 per year for Fiscal Year 2026-2027, with authority to reauthorize for up to two additional years thereafter.

B. DISCUSS POTENTIAL ALPR ITEM FOR EVALUATION BY THE COMMUNITYPOLICE ADVISORY COMMITTEE It is recommended that the City Council discuss if the Community Police Advisory Committee should review the utility and policy considerations around automated license plate readers and provide recommendations to the City Council.

9. LAND ACKNOWLEDGMENT & PLEDGE OF ALLEGIANCE
The City of Cotati recognizes that we’re on the ancestral lands of the Coastal Miwok, who are the original caretakers of this area. We respectfully acknowledge the Indigenous peoples who have been stewarding and maintaining a relationship on this land as knowledge keepers for millenia. This acknowledgment does not take the place of authentic relationships with Indigenous communities but serves as a gesture of respect to the land we are on.

10. CITY MANAGER'S REPORT & COUNCILMEMBER REPORTS

11. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

12. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City’s website, bulletin boards of City Hall, Veterans’ Memorial Building and the SMART Train Depot, on or before August 7, 2026. /s/ Kevin Patterson, City Clerk

MINUTES

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO

THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY
City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, July 28, 2026
6:00 PM REGULAR MEETING

1. CALL TO ORDER - ROLL CALL
Mayor Lemus called the meeting to order at 6:00pm. Vice Mayor Harvey participated in the meeting remotely, as noticed on the meeting agenda and permitted under Government Code Section 54953(b).

Attendee Name Title Status
Sylvia Lemus Mayor Present
Susan Harvey Vice Mayor Remote
Ben Ford Councilmember Absent
Laura Sparks Councilmember Present
John Savage Councilmember Present
Staff Present: City Manager Damien O’Bid, City Attorney John Bakker, City Clerk Kevin Patterson, Director of Administrative Services Angela Courter, Director of Community Development Noah Housh, Director of Public Works/City Engineer Craig Scott, Police Chief Chris Simmons

2. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS

AGENDA (ACTION)
A. COTATI CITY COUNCIL – REGULAR MEETING – JUNE 23, 2026 No public comment.

RESULT: Approve [4 TO 0]
MOVER: Laura Sparks, Councilmember
SECONDER: John Savage, Councilmember
AYES: Lemus, Harvey, Sparks, Savage
ABSENT: Ford

3. AGENDA REVIEW (ACTION)
No changes.
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Cotati City Council Minutes July 28, 2026

Public Comment:

Fred Ptucha of Veterans for Peace
Alice Kibwaa of Rancho Cotati Rotary Club
Cheryl Harrington of Cotati
Joanne Jaeger of Cotati

5. CONSENT CALENDAR (ACTION)
Councilmember Sparks requested to pull item 5A from the consent calendar. There being no objection from the Council, the item was presented directly following the vote on items 5B-5D.

B. READOPTION OF THE CITY-WIDE SALARY SCHEDULE FOR FISCAL YEAR 2026/27 TO CORRECT TYPOGRAPHICAL ERROR
C. AXON ENTERPRISE CONTRACT
D. APPROVAL OF 2026 DANNFEST MUSIC FESTIVAL EVENT IN LA PLAZA PARK RESULT: Adopt [4 TO 0]
MOVER: Laura Sparks, Councilmember
SECONDER: John Savage, Councilmember
AYES: Lemus, Harvey, Sparks, Savage
ABSENT: Ford
5A. RESOLUTION AUTHORIZING CALIFORNIA HIGHWAY PATROL GRANT Item was pulled from the Consent Calendar by Councilmember Sparks.

Presentation by Police Chief Chris Simmons.

Councilmembers discuss.

No public comment.

RESULT: Adopt [4 TO 0]
MOVER: John Savage, Councilmember
SECONDER: Susan Harvey, Vice Mayor
AYES: Lemus, Harvey, Sparks, Savage
ABSENT: Ford
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Cotati City Council Minutes July 28, 2026

6. DIRECTION OF FUTURE AGENDA ITEMS
Councilmember Sparks requested a future agenda item to discuss requesting the Community-Police Advisory Committee to have a discussion about Flock. Mayor Lemus requested a future agenda item to discuss the installation of a peace pole in Cotati.

7. REGULAR AGENDA (ACTION)
A. AMENDMENT TO THE SONOMA COUNTY WASTE MANAGEMENT AUTHORITY

JOINT POWERS AGREEMENT FOR DEVELOPMENT OF THE NEW HOUSEHOLD

HAZARDOUS WASTE FACILITY AND AMENDMENT TO THE CENTRAL DISPOSAL

SITE AND FORMER LANDFILLS SETTLEMENT AGREEMENT
Presentation by City Manager Damien O’Bid.

Councilmembers discuss.

Public Comment:

Jenny Blaker of Cotati
RESULT: Adopt [4 TO 0]
MOVER: Sylvia Lemus, Vice Mayor
SECONDER: Laura Sparks, Councilmember
AYES: Lemus, Harvey, Sparks, Savage
ABSENT: Ford
B. FREEWAY ORIENTED DEVELOPMENT ZONING OVERLAY
Presentation by Director of Community Development Noah Housh.

Councilmembers discuss.

Public Comment:

Neil Hancock of Cotati
Laurie-Ann Barbour of Cotati
Jenny Blaker of Cotati
Council provided the following feedback for Staff to incorporate into a draft ordinance, to be brought back for a public hearing later in the year:
-Clarify and retain initial boundary of the Overlay west of Hwy 101, properties fronting Redwood Drive (north of Helman)
-Do not extend formula-based businesses into Industrial zoning district -Do not expand allowances for drive through retail sales -Require neighbor notification for streamlined marketing and sales events -Limit pole sign type and additional square footage to Freeway oriented zoning overlay only -Require a full conditional use permit for recycling facilities -Clarify intent is not described as “auto-centric” to ensure proper future interpretation

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Cotati City Council Minutes July 28, 2026

8. 9.

LAND ACKNOWLEDGMENT & PLEDGE OF ALLIGIANCE
The City of Cotati recognizes that we’re on the ancestral lands of the Coastal Miwok, who are the original caretakers of this area. We respectfully acknowledge the Indigenous peoples who have been stewarding and maintaining a relationship on this land as knowledge keepers for millenia. This acknowledgment does not take the place of authentic relationships with Indigenous communities but serves as a gesture of respect to the land we are on.

CITY MANAGER'S REPORT & COUNCILMEMBER REPORTS
Report by City Manager Damien O’Bid.

Councilmembers report out on local and regional events and meetings.

10. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

11. ADJOURNMENT
Mayor Lemus adjourned the meeting at 7:51pm.
/s/ Kevin Patterson, City Clerk
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: APPROVAL OF AN AGREEMENT FOR GRANT WRITING
ASSISTANCE ON THE HIGHWAY 116 INTERSECTION

SAFETY PROJECT
Date: August 11, 2026
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute an agreement with Mark Thomas for assistance with grant writing on the Highway 116 Intersection Safety Project and authorizing the necessary budget reclassification and funding appropriation.

Background
The City has previously authorized a design agreement with Mark Thomas to bring the Highway 116 Intersection Safety Project (Project) to construction ready. At this time, the design is approaching 95% complete with concurrent environmental and right of way activities.

Analysis/Discussion
The Project design is scheduled to be approved by Caltrans and construction ready by March 2027. As the project approaches construction ready, the City has been actively working on assembling the necessary construction funding.

The City regularly receives and subsequently uses non-competitive ”formula“ allocations of Senate Bill 1 (SB 1) street funding from the State. This funding source requires that the City Council annually designate, by resolution, the roadway where the funding will be used. In addition to the formula funds, SB 1 also has a competitive share of funds, which typically opens for project applications each year. The “color“ of these funds appears to align well with the Project, so the City is planning to apply for these funds when the grant application opens later 9 of 160
this month. However, to maximize our chances of a successful application, it is recommended that the City use a professional grant writer with experience applying for this funding. City staff have limited time or experience to apply for a grant application as involved and competitive as the SB 1 funds.

Financial Considerations
At this time, the City has secured $2M in construction funding. Based on the current recommendations to the SCTCA Board of Directors, the City will be awarded another $2M in the near future. The City is also holding approximately $800k in traffic mitigation fees for the Project, for a total of $4.8M in secured or expected construction funding. However, to construct the Project, the City will require another $2M to build the core elements of the Project, so this will be the minimum expected grant request. However, if feasible within the grant rubric, the City would ask for additional funding above the minimum needed to be able to add additional project elements.

It is recommended that the currently budgeted City Hall Digital Lock System project ($50,000), coded for buildings (101-21-80187) be reduced to $25,000 and $25,000 be reallocated to the engineering department professional contract services (101-18-80185) for this grant writing assistance project. This action is expected to either postpone the digital lock project or result in it being completed in phases.

Environmental Issues
Where it can be determined with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA review.

This general rule can be applied to activities which could be subject to the CEQA process, but which logic dictates should not be subject to CEQA review. Therefore, based on the information provided above, the proposed resolution is exempt from CEQA pursuant to Section 14.03.021 of the CEQA Guidelines in that there is no possibility that the activity may have a significant impact on the environment. This action is strictly to approve an agreement for grant writing services. The project itself has already undergone CEQA review consistent with Section 15183. 10 of 160
RESOLUTION NO. (XX)

APPROVAL OF AN AGREEMENT WITH MARK THOMAS FOR GRANT WRITING ASSISTANCE ON THE HIGHWAY 116 INTERSECTION SAFETY PROJECT WHEREAS, the Highway 116 Intersection Safety Project design is scheduled to be approved by Caltrans and construction ready by March 2027; and WHEREAS, as the project approaches construction ready, the City has been actively working on assembling the necessary construction funding; and WHEREAS, to maximize the City's chances of a successful application, it is recommended to use a professional grant writer with experience applying for SB 1 funding, as City staff have limited time for, or experience with, a grant application as involved and competitive as the SB 1 funds; and
WHEREAS, at this time, the City has secured $2M in construction funding, with another $2M expected to be awarded in the near future; and
WHEREAS, the City is also holding approximately $800k in traffic mitigation fees for the Project, for a total of $4.8M in secured or expected construction funding; and WHEREAS, to construct the Project, the City will require another $2M to build the core elements of the Project, but allowable under the grant rubric, the City would likely ask for additional funding above the minimum needed to be able to add additional project elements; and WHEREAS, it is recommended that the currently budgeted City Hall Digital Lock System project ($50,000), coded to the buildings department within public works (101-21- 80187) be reduced to $25,000 and $25,000 be reallocated to the engineering department within the public works department (101-18-80187) for grant writing assistance; and WHEREAS, it can be determined with certainty that there is no possibility that the activity in question may have a significant effect on the environment; the activity is not subject to CEQA review. This general rule can be applied to activities which could be subject to the CEQA process, but which logic dictates should not be subject to CEQA review. Therefore, based on the information provided above, the proposed resolution is exempt from CEQA pursuant to Section 14.03.021 of the CEQA Guidelines in that there is no possibility that the activity may have a significant impact on the environment; and
WHEREAS, this action is strictly to approve an agreement for grant writing services and the project itself has already undergone CEQA review consistent with Section 15183.

NOW THEREFORE BE IT RESOLVED, that the City Council hereby:

1. Finds the above recitals true and correct and incorporated herein by reference. 11 of 160

2. Authorizes the reduction and reallocation of $25,000 in funding via budget adjustment as provided. Thus, reducing the digital lock system project budget from $50,000 to $25,000, with $25,000 reallocated to the grant writing assistance project.

3. Authorizes the City Manager to execute an agreement of up to $25,000 with Mark Thomas, and take any other actions necessary, for grant writing assistance seeking construction funds for the Highway 116 Intersection Safety Project.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on August 11, 2026, by the following vote, to wit:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, City Clerk
Approved as to form:______________________________
City Attorney
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August 5, 2026
Mr. Damien O'Bid, City Manager
City of Cotati
201 W Sierra Avenue
Cotati, CA 94931
RE: Local Partnership Program Competitive Application for State Route 116/West Cotati Avenue
Dear Mr. O’Bid:

The City of Cotati (City) has been working with Mark Thomas to complete the delivery of the State Route (SR) 116/West Cotati Avenue Intersection Safety Project (Project). Mark Thomas recently provided technical assistance to the City to secure $2 million in funds from the Sonoma County Transportation and Climate Authorities (SCTCA). Additional funds are needed to complete the funding plan for the Project. The City, through discussions with SCTCA, has identified the upcoming Local Partnership Program (LPP) Competitive as a viable funding opportunity for the Project.

Mark Thomas is pleased to submit our proposal to prepare the LPP Competitive application for the Project. We have developed our proposal to leverage the existing funding and Project traffic information to efficiently prepare this upcoming application.

SCOPE OF WORK
We have developed the scope of work below based upon the draft LPP Competitive Guidelines published on June 25, 2026.

Task 1 – Grant Narrative
Task 1.1 – Narrative Preparation
Mark Thomas will prepare the grant narrative following the program guidelines. We will leverage the City’s prior application as feasible. The application includes the following elements:
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Cover Letter: Letter signed by the nominating agency and the implementing agency, the City. The letter will include a brief description of the project, scope, schedule, budget, and funding request.

Fact Sheet: Project fact sheet meeting accessibility requirements that describes the project scope, schedule, budget, and outcomes and outputs as well as project map.

General Information: An overview of the project, location map, photos, project priority, scope, independent utility, nominating agency and lead agency agreement, and if reversible lanes have been analyzed.

Screening Criteria: Description of the nominating agency’s self-help sales tax measure as well as describing impacts to underserved communities.

Project Delivery: Description of the Project’s delivery method, schedule and other potential risks and mitigations, railroad company coordination, and environmental documentation.

Evaluation Criteria: Description of how the Project meets each screening criteria, including Accessibility; Air Quality and Greenhouse Gases; Community Engagement, Economic Development, Job Creation and Retention, and Cost Effectiveness; Deliverability; Leveraging; Safety; System Preservation; Transportation, Land Use, and Housing Goals; and Vehicle-Miles Traveled.

Funding: Description of the Project’s funding commitments by phase and LPP Competitive request, cost estimate and contingency amount, required match, total project costs, and how cost overruns will be accommodated.

Other: Description of coordination with Caltrans.

State Highway System Impact Assessment Form: Description of the Project scope and budget within State right of way as well as level of environmental document and approval process.

Electronic Project Programming Request (ePPR): The form will be prepared within CalSmart and includes project description, purpose and need, delivery dates, funding, outputs, and performance measures.
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Task 1.2 – Letters of Support
Mark Thomas will lead stakeholder coordination to receive letters of support. We will draft a template letter for City review and approval. Upon approval, we will coordinate with the stakeholders to obtain letters of support for the Project and answer follow-up questions from the stakeholders.

Deliverables
• Draft and final LPP Competitive application
• Draft and final letter of support template
Task 2 – Benefit Cost Analysis
Task 2.1 – BCA Model
Mark Thomas will prepare the BCA for the Project following the USDOT and Caltrans guidance for modeling the BCA. The benefits of the Project will be measured against a “no-build” baseline, or under the assumption that a project is not developed. We will use the project schedule and delivery cost estimates developed by Mark Thomas. We will develop conservative operations and maintenance (O&M) estimate for the Project.

Mark Thomas will use traffic performance measurement data prepared for the project.

When Project-specific data is unavailable, we will use standard data provided by USDOT.

The anticipated benefit categories will include travel time savings, vehicle operating costs, emission reductions, collision reductions, and residual value of project structures.

Mark Thomas will prepare tabulated and discounted costs and benefits of the Project.

The model to calculate the present value of the benefits and compare to the present value of the costs of Project development and maintenance. The ratio between the benefits and costs is the benefit-cost ratio.

Task 2.2 – BCA Memorandum
Mark Thomas will prepare a memorandum to accompany the BCA model. This document includes a discussion of the Cal-B/C model inputs, methodologies and sources, and results.

Task 2.3 – Performance Measures
Mark Thomas will develop the required Performance Measures identified in the LPP Competitive Guidelines. We will follow the SB 1 Technical Performance Measurement 15 of 160
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Methodology Guidebook dated January 2022. We will prepare the Performance Measures Metric table provided in Appendix C of the program guidelines and document the methodology used for the metrics on the required form.

Deliverables
• Draft and final BCA model
• Draft and final BCA memorandum
• Draft and final Performance Measures

SCHEDULE
The Call for Projects is anticipated to be released following the August 2024 CTC and due on November 18. Mark Thomas has developed the schedule below to complete the application ahead of the deadline.
• August 14 – City issues Notice to Proceed.
• August 26 – Provide first draft of application package to City for review. • September 16 – City provide review comments to Mark Thomas. • October 14 – Provide final draft of application package to the City for review. • October 28 - City provide review comments to Mark Thomas. • November 11 – Provide final application review package to City. • November 14 – City provide approval of final application package. • November 15 – Submit application.
• November 18 – Application due to CTC.

PROPOSED FEE
We have broken down the proposed fee based upon the tasks and application components. The total fee to prepare the full application is $30,000.

Task Fee
Task 1 – Grant Narrative
Task 1.1 – Narrative Preparation
Cover Letter $1,000
Fact Sheet $1,500
General Information $1,500
Screening Criteria $500
Project Delivery $500
Evaluation Criteria $5,500
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Task Fee
Funding $1,000
Other $500
State Highway System Impact Assessment Form $500
Electronic Project Programming Request (ePPR) $1,000
Task 1.2 – Letters of Support $500
Subtotal $14,000
Task 2 – Benefit Cost Analysis
Task 2.1 – BCA Model $8,000
Task 2.2 – BCA Memorandum $1,500
Task 2.3 – Performance Measures $1,500
Subtotal $11,000
Grant Total $25,000
Thank you for the opportunity to work with the City on the application. If you have any questions regarding our proposal, please contact me at (916) 539-4680 or [email protected].

Sincerely,
MARK THOMAS & COMPANY, INC.

Ryan Bissegger
Director of Government Affairs + Associate
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Engineering Surveying
Intern $65 - $120 Survey Technician I-III $100 - $190
Technician $110 - $160 Survey Specialist I-III $135 - $270 Design Engineer I $130 - $185 Asst Surveyor I-III $140 - $205 Design Engineer II $150 - $235 Lead Survey Technician $155 - $175 Sr. Technician $165 - $230 Project Surveyor I-III $190 - $280 Civil Engineering Designer $175 - $275 * Chief of Party $230 - $255 Project Engineer $180 - $255 * Chainperson $155 - $190
Sr. Project Engineer $220 - $315 * Apprentice $105 - $170 Sr. Technical Engineer $225 - $280 * 2-Person Crew $410 - $430 Technical Lead $255 - $315 * 3-Person Crew $575 - $620
CADD Manager $260 - $325 * Utility Locator $200 - $275
Sr. Technical Lead $300 - $375
Transportation Project Director $365 - $460 Project Management & Oversight Design Manager $385 - $430 Project Manager $210 - $355
Engineering Manager $385 - $445 Survey Manager I-II $250 - $305 Sr. Engineering Manager $385 - $520 Sr. Project Manager $260 - $415 SUE Program Manager $280 - $305
Construction Management Division Manager $300 - $450
* Asst. Resident Engineer $210 - $235 Principal $500 - $580 Office Engineer $210 - $285
* Building/Construction Inspector $210 - $365 Project Support Area Manager - CM $345 - $430 Project/Sr. Project Assistant $95 - $185 Resident Engineer $295 - $495 Survey Coordinator $125 - $160 Sr. Resident Engineer $330 - $495 Technical/Sr. Technical Writer $125 - $190 Asst Project Manager / Sr. Asst Project Manager $135 - $230 Planning Project/Sr. Project Accountant $140 - $245
Planner I $115 - $150 Graphic/Sr. Graphic Designer $140 - $260 Planner II $150 - $190 Sr. Graphic Manager $225 - $290
Economist $165 - $225 Project Delivery Manager $245 - $300 Sr. Planner $180 - $250 Project Accountant Manager $250 - $315 Safety Manager $280 - $350
Landscape Architecture/Urban Design
Landscape Designer I $120 - $160 District Management
Landscape Designer II $135 - $190 * Inspector - Apprentice $100 - $130 Landscape Architect $175 - $225 * Inspector/Sr. Inspector $115 - $205 Sr. Landscape Architect $210 - $285 * Lead Inspector $165 - $210 Assistant/Associate Sanitary Engineer $190 - $260
Grant Writing Sanitary/Sr. Sanitary Project Engineer $225 - $315 Funding Specialist $225 - $300 Operations/Deputy District Manager $285 - $465 Sr. Funding Specialist $280 - $360 District Manager-Engineer $415 - $530 Funding Manager $355 - $440
MARK THOMAS & COMPANY, INC. RATE SCHEDULE
EXPIRES JUNE 30, 2027
Reimbursables including, but not limited to; reproductions, delivery and filing fees; outside consultant fees; and survey field expenses will be billed At Cost or Cost Plus 5% . Mileage will be billed per current IRS Rate. Units will be billed per agreed upon Unit price.

Additional promotional steps exist within various rate categories.

This rate schedule expires June 30, 2027; rates are subject to escalation with new hourly rate schedule as of July 1, 2027. * These charge rates are subject to Prevailing Wage laws and Union contract; including Overtime, Double Overtime, and Shift rate changes.

RATE SCHEDULE (C-1) | PAGE 1 OF 1
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8/6/2026 4:19:41 PM Page 1 of 3
Budget Adjustment Register
Cotati, CA Adjustment Detail
Packet: GLPKT15844 - Grant Writting Support - Reclass $25K from Buildin
Adjustment Number Budget Code Description Adjustment Date BA0000101 Adopted Budget for FY 2026… Mark Thomas Grant Writing Budget Reclass 8/11/2026 City ?Council approval to reclass of $25,000 of the City Hall Digital Lock System project (total budget of $50,000), coded to the building department (101-21-80187) to the approved project for grant writing assistance to be provided by Mark Thomas in the engineering department (101-18-80185).? Summary Description:

Account Number Account Name Adjustment Description Before Adjustment After 101-18-80185-000000 CNTRCT SVCS-PROFESSIONAL S… Mark Thomas Grant Writing Budget Reclass 10,000.00 25,000.00 35,000.00 August: 25,000.00
101-21-80187-000000 CNTRCT SVCS-SPECIAL PROJECT Reduce Digital-Lock Budget-Move Eng. Grant … 50,000.00 -25,000.00 25,000.00 August: -25,000.00
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Budget Adjustment Register Packet: GLPKT15844 - Grant Writting Support - Reclass $25K from Buildin 8/6/2026 4:19:41 PM Page 2 of 3
Budget Budget Description Account Account Description After Budget Code Summary
Before Adjustment
2026-2027 Adopted Budget for FY 20… 101-18-80185-000000 CNTRCT SVCS-PROFESSIONAL SVCS 10,000.00 25,000.00 35,000.00 101-21-80187-000000 CNTRCT SVCS-SPECIAL PROJECT 50,000.00 -25,000.00 25,000.00 2026-2027 Total: 60,000.00 0.00 60,000.00
Grand Total: 60,000.00 0.00 60,000.00
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Budget Adjustment Register Packet: GLPKT15844 - Grant Writting Support - Reclass $25K from Buildin 8/6/2026 4:19:41 PM Page 3 of 3
Fund After
Fund Summary
Before Adjustment
Budget Code:2026-2027 - Adopted Budget for FY 2026/27 Fiscal: 2026-2027 101 60,000.00 0.00 60,000.00
Budget Code 2026-2027 Total: 60,000.00 0.00 60,000.00
Grand Total: 60,000.00 0.00 60,000.00
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: REQUEST TO SIGN ONTO LETTER FROM ASSEMBLY

MEMBER PELLERIN SUPPORTING FUNDING AT DEFINED

LEVELS FOR PREVENTION AND EARLY INTERVENTION
Date: August 11, 2026
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council consider the request from United Way Wine Country to authorize the Mayor, on behalf of the City, to sign onto a letter from State Assemblymember Pellerin, supporting funding at defined levels for certain prevention and early intervention services.

Background
Representatives from United Way Wine Country contacted the Mayor to request that the City sign onto a letter from State Assemblymember Pellerin to the leaders of the State Assembly and Senate (attached).

In accordance with City Policy, except in certain time sensitive situations, advocacy letters on behalf of the City must first be authorized by the City Council.

Analysis/Discussion
California’s Proposition 1, approved by voters in March 2024, transformed the 2004 Mental Health Services Act (Prop 63) into the Behavioral Health Services Act (BHSA). It couples changes to existing millionaire-tax mental health funding with a new $6.4 billion bond for treatment housing and facilities.

Key Changes to the Law
• Substance Use Integration: Expands the original mental health-focused funding to 22 of 160
explicitly cover treatment for substance use disorders (SUD). • Housing Priority: Requires counties to dedicate a substantial portion of BHSA funds toward housing interventions, including permanent supportive housing and operational subsidies for homeless individuals.
• Targeted Care: Directs a larger share of county behavioral health resources toward individuals with the most severe mental illnesses and significant needs. • Workforce & Accountability: Increases state oversight, transparency, and reporting requirements while allocating funding to expand the diverse behavioral health workforce.

Infrastructure Bond Components
• $4.4 billion to build and update treatment beds, residential care settings, and community behavioral health facilities.
• $2 billion dedicated to permanent supportive housing units, with a specific portion earmarked for veterans experiencing mental health or housing challenges.

While staff is not very familiar with social services funding streams, according to the attached letter, ”The Mental Health Services Act — the voter-approved millionaire's tax that funds close to a third of county behavioral health services — historically dedicated roughly 20 percent of its revenue to prevention and early intervention. Proposition 1 restructured that law into the Behavioral Health Services Act and now requires counties to spend 30 percent of those funds on housing interventions, replacing the dedicated prevention allocation with a smaller, contested pool in which prevention competes against workforce, innovation, and facilities. It also shifts roughly $140 million a year from counties to the state. The result is less money and less local discretion for prevention, and that pressure intensifies as the new requirements take hold beginning in July 2026.”
By signing onto the attached letter, the City would be supporting three programs that Assemblymember Pellerin claims are unfunded in the current State budget:
• Parent & Youth Helpline; and
• California Peer-Run Warm Line/CalHOPE; and
• 211 California (operated in Sonoma County by United Way Wine Country).

The request also includes supplemental funding for the 988 Suicide & Crisis Lifeline.

Financial Considerations
The County of Sonoma and the other entitlement jurisdictions (Santa Rosa, Petaluma) are the only local agencies that deliver social services, so are the only jurisdictions that receive local, state or federal funding to deliver these services. Therefore, the changes under Proposition 1 do not have a direct effect on City operations or services.

Indirectly related funding supporting City-delivered services include a portion of BHSA funding that is paired with Measure O funds to support the mental health crisis teams in Sonoma County through a grant by the Sonoma County Department of Health Services. While the City directly 23 of 160
dispatches the mental health crisis teams that serve our area, it’s staffs understanding that the 988 suicide prevention hotline may, from time to time, refer calls for services to the County MST central call line, which could then be referred out to the relevant service area, including Cotati.

This general rule can be applied to activities which could be subject to the CEQA process, but which logic dictates should not be subject to CEQA review. Therefore, based on the information provided above, the proposed action is exempt from CEQA pursuant to Section 14.03.021 of the CEQA Guidelines in that there is no possibility that the activity may have a significant impact on the environment.
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The Honorable Robert Rivas The Honorable Monique
Limón
Speaker of the Assembly Senate President pro Tempore
1021 O Street, Suite 8330 1021 O Street, Suite 8518
Sacramento, CA 95814 Sacramento, CA 95814
July ##, 2026
RE: Sustaining Behavioral Health Prevention and Early Intervention in the Final 2026– 27 State Budget
Dear Speaker Rivas and Senate President pro Tempore Limón:

We write to urge that the final 2026–27 state budget agreement make a deliberate investment in behavioral health prevention — the part of California's system that Proposition 1 has left most exposed. Proposition 1 redirected nearly a third of county behavioral health funding to housing and eliminated the dedicated prevention allocation the state had relied on for two decades, widening the gap in the community-based programs that reach Californians before a challenge becomes a crisis. Closing that gap is among the highest-value investments the Legislature can make in this budget. The need is also evolving, as technology advances and the risks of social media intensify, parents and young people need accessible, real-time avenues to seek situational care before distress becomes crisis.

The mechanics are straightforward. The Mental Health Services Act — the voter-approved millionaire's tax that funds close to a third of county behavioral health services — historically dedicated roughly 20 percent of its revenue to prevention and early intervention. Proposition 1 restructured that law into the Behavioral Health Services Act and now requires counties to spend 30 percent of those funds on housing interventions, replacing the dedicated prevention allocation with a smaller, contested pool in which prevention competes against workforce, innovation, and facilities. It also shifts roughly $140 million a year from counties to the state. The result is less money and less local discretion for prevention, and that pressure intensifies as the new requirements take hold beginning in July 2026.

The effect of the shift is already visible. As counties absorb the new requirements, communitybased prevention programs are being cut. San Diego County alone has canceled 21 prevention contracts, including a youth suicide-prevention initiative for middle and high school students and a grief-support program for families of violence victims. These are not redundant services. They are the front edge of the system — the point at which a parent in crisis or a struggling teenager can reach support before an emergency occurs.

When prevention disappears, the need does not. It migrates to the most expensive parts of the system: emergency departments, the 988 crisis line, county crisis teams, and child welfare. 25 of 160
Defunding prevention does not save money — it moves the cost downstream and multiplies it.

The payoff of getting prevention right is just as concrete: the California Parent & Youth Helpline has reduced child abuse and neglect by 63 percent among the families in its support groups and reaches roughly 25,000 families a year before their crises ever reach an emergency room.

Three pillars of that front-line system are unfunded in the budget as it currently stands — the Parent & Youth Helpline, supplemental funding for the 988 Suicide & Crisis Lifeline, and the Peer-Run Warm Line/CalHOPE — spanning the continuum from everyday prevention to acute crisis response.

The Legislature should protect the following critical mental health programs in the final budget agreement:

1. Parent & Youth Helpline — $15 Million
Operated by Parents Anonymous, in partnership with the California Department of Social Services, the California Parent & Youth Helpline is the state's behavioral health front door for families. Since its 2020 launch, it has responded to more than 125,700 calls, texts, and chats, made over 85,000 referrals, and delivered nearly 1.5 million instances of support through its weekly groups. It has reached families in all 58 counties in English, Spanish, and more than 230 additional languages and delivers service regardless of immigration status.

Roughly 25,000 parents, children, and youth rely on it each year for immediate help with anxiety, depression, family conflict, substance use, and suicidal ideation — available the moment they reach out, not weeks later after an appointment or insurance authorization.

Increasingly, the everyday problems families bring to the Helpline include the digital pressures that can escalate into crisis: in a recent review of Helpline calls, parents and young people described how online searches that spiraled into worst-case fears, social media feeds that deepened anxiety and self-doubt, and exposure to disturbing online content were worsening their mental health — emerging stressors a trusted, real-time line is positioned to catch early.

Its value is clearest in a crisis. The Helpline saw a surge in calls during and after the 2025 Los Angeles wildfires, and a second surge during the ICE raids that followed — moments when thousands of families, many in immigrant and mixed-status households, had nowhere else to turn for trauma-informed, multilingual support. Nearly 10,000 Latino parents, children, and youth would lose access to that lifeline if funding lapses. For families facing language barriers, stigma, or scarce local providers, the Helpline is often the only entry point into the mental health system — and it answers in real time, stabilizing emergencies before they escalate into emergency-room visits, child-welfare involvement, or tragedy.

And it works. The Helpline is recognized by the federal Title IV-E Prevention Services Clearinghouse; Parents Anonymous support groups have been shown to reduce child abuse and neglect by 63 percent; and peer-reviewed research published in the Journal of Technology in Human Services found statistically significant improvement in parents' emotional state during a single call, with 85 percent of callers reporting a more positive, solution-focused outlook. Losing this funding would dismantle one of California's most effective and lowest-cost family prevention infrastructures at the precise moment demand is rising.

2. 988 Suicide & Crisis Lifeline — Supplemental Funding $37 Million With the passage of AB 988 (The Miles Hall Lifeline and Suicide Prevention Act) and creation of the 988 State Suicide and Behavioral Health Crisis Services Fund (988 Fund), California explicitly prioritized ensuring crisis centers are fully funded at a time when the 26 of 160
easy to remember and easy to access three-digit 9-8-8 number grows in our collective consciousness. Based on current trends and forecasts, 988 California anticipates exponential growth and a total annual funding need of $105 million to answer all calls, texts, and chats in California.

Currently, only 35% of 988's necessary funding was allocated in the budget with significant resources from the 988 Fund diverted elsewhere, creating a significant response gap in California. Failing to fully fund crisis centers has direct, distressing implications, including vast out-of-state call routing which slows lifesaving interventions and degrades the culturally responsive strategies embraced by California based crisis centers. As a state, we must set a standard that when a Californian reaches out to 988, they are met with a swift, compassionate response from a counselor at a California 988 center.

3. California Peer-Run Warm Line / CalHOPE — $19.5 Million The California Peer-Run Warm Line, operating since 2014 and now also delivering CalHOPE services, offers free, pre-crisis emotional support by phone, text, and chat, staffed by Medi-Cal-certified peer counselors and serving all 58 counties, with 36 percent of callers connecting in Spanish. Funding reductions have sharply cut its capacity — roughly three of four callers can no longer get through — pushing Californians who once received early support toward emergency departments and 988 instead. At about $60 per contact versus more than $1,100 for an emergency-room visit, restoring it is among the most cost-effective prevention investments available, and a $19.5 million investment would return the service toward round-the-clock capacity.

4. 211 California — $20 Million
California's behavioral health safety net depends on a coordinated ecosystem of support, which is inclusive of 211. Currently, almost half of 211’s network is at risk of going dark because of local’s being forced to defund 211 services while responding to HR 1 implementation pressures. While 988 provides crisis intervention for individuals experiencing mental health emergencies and 911 responds when immediate public safety intervention is needed, 211 serves as the front door to care, connecting Californians to mental health services, substance use treatment, housing assistance, food support, domestic violence resources, and other community-based services that help prevent crises from escalating.

Every year, 211 assists more than 1.8 million Californians, many of whom are navigating behavioral health challenges and need help accessing ongoing care and stabilization services. When these needs go unmet, individuals are more likely to experience worsening crises that ultimately place greater demand on 988, emergency departments, and first responders. As the state continues to strengthen its behavioral health continuum, California should invest in keeping 211 from going dark so we preserve this critical third leg of the stool and ensure Californians can access help before a challenge becomes a crisis.

California spent years building a prevention-first behavioral health system. Proposition 1's restructuring, however well intentioned, is now pulling funding away from the community-based programs that make prevention real — and the 2026–27 budget is the Legislature's opportunity to keep these proven programs from going dark.

Prevention is the least expensive and most humane point at which the state can intervene.

Sustaining these lifelines protects Californians in crisis, reduces strain on emergency rooms and 27 of 160
crisis systems, and honors the prevention-first commitment voters and this Legislature have made.

Thank you for your leadership and consideration. If you have any questions, please contact my Chief of Staff, Tomasa Dueñas, at 916-319-2028 or [email protected].

Sincerely,

GAIL PELLERIN
Assemblymember, District 28
Chair, Assembly Select Committee on California’s Mental Health Crisis cc: Christian Griffith, Chef Consultant, Assembly Budget Committee Elisa Wynne, Staff Director, Senate Budget Committee
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: CONSIDERATION OF RESOLUTION TO RESCIND AND
REPLACE THE EXISTING RESOLUTION NO. 2026-25,

APPROVING THE PURCHASE OF A DIGITAL SIGN,

APPROVING AGREEMENTS FOR THE INSTALLATION AND

SOFTWARE LICENSES FOR REPLACING THE EXISTING

MARQUEE, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAID AGREEMENTS AND APPROVE ANY

NEEDED CHANGE ORDERS OR AMENDMENTS UP TO THE
APPROVED BUDGET AMOUNT OF $72,000
Date: August 11, 2026
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City Council of the City of Cotati rescind Resolution Number 2026-25 and approve a resolution substantially the same except to increase the pixel resolution from 10 millimeters to 8 millimeters and authorize the increased Project budget amount.

Background
On April 28, 2026, City Council approved resolution agreements to remove the existing Marquee, refurbish the existing column support structure and arbor, and purchase and install a digital display. The display has choices between coarse to finer resolutions which impact the clarity of content on the display at different distances. The April 28, 2026, Staff report and attachments have been attached to this item for reference.

Analysis/Discussion
Since approval of the display purchase in April, Staff saw a presentation by the vendor of the displays in each of the different resolutions and there was a visible difference between the 10 millimeter (mm) and the 8 mm that would be relevant for this application. One reason for the 29 of 160
increased clarity was the 10 mm shows color with three separate primary color lights that visually blend with distance whereas the 8 mm has single lights that include the full spectrum of colors, when combined with the closer spacing of lights, results in a clearer picture at closer distances.

However, the increased density of bulbs results in a higher power requirement, and Staff researched the service panel serving the Marquee and found it had adequate capacity for the higher power requirements. The panel size and installation methods remain the same as before, so the only contract changes are cost of the display and the minor change to the electrical wiring with components for installation.

Lastly, since the prior item was considered by the City Council, the Sonoma County Fire Protection District has expressed interest in working collaboratively with the City to rotate fire protection messages into the marquee, as well as use for emergency messages. The City would still remain the sole source of programming, subject to the regular display policies.

Financial Considerations
The Marquee Replacement Project was originally budgeted at $61,000 in FY 2024/25, with $11,380 expended on design before the project was placed on hold. The budget was reappropriated at $67,000 for FY 2025/26, during which an additional $816 was spent on design.

Because the project was not completed, it is recommended that the remaining budget of approximately $66,184 be carried forward to FY 2026/27 and increased by $5,816, for a total project budget not to exceed $72,000. This increase reflects updated costs for the new digital marquee.

The table below summarizes the cost of components and total Project:

Marquee Replacement Cost Summary Table
Project Components Project Cost
Video Display(a) $ 35,999
Installation & Refurbishment 27,850
Electrical
Design
3,895
2,905
Subtotal $ 70,649
Contingency 1,351
Total $ 72,000
(a) Includes 7-year on-site labor warranty, 8 mm display (increased cost of $4,265 over 10 mm display), cellular modem, lifetime Verizon data plan, light sensor, tax and shipping. 30 of 160
Environmental Issues
This action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use. 31 of 160
RESOLUTION NO. (XX)

RESOLUTION OF THE COUNCIL OF THE CITY OF COTATI RESCINDING AND REPLACING THE EXISTING RESOLUTION NO. 2026-25, APPROVING THE

PURCHASE OF A DIGITAL SIGN, AND APPROVING AGREEMENTS FOR THE

INSTALLATION AND SOFTWARE LICENSES FOR REPLACING THE EXISTING

MARQUEE, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID

AGREEMENTS AND APPROVE ANY NEEDED CHANGE ORDERS OR
AMENDMENTS UP TO THE APPROVED BUDGET AMOUNT OF $72,000
WHEREAS, the City of Cotati’s Marquee Board is in need of replacement because the letters are difficult to read from a moving vehicle, it is time consuming to update the message, the letter supports have aged and the letters do not stay in place, and the structure supporting the message board is rusty with peeled paint; and
WHEREAS, a video message board would be an improvement to the existing static board and would replace the board at its present location, and the location itself has been effective being on a busy intersection with visibility for both drivers and bicycle and pedestrians; and
WHEREAS, the Marquee Board replacement project replaces the existing marquee at Old Redwood Highway and East Cotati Avenue with a new LED digital display, and this digital display would provide high resolution and almost limitless options for message formatting, and, as is common with video message boards, the board display can use a slide deck of messages to rotate through; and
WHEREAS, careful attention must be given to ensure the resolution and brightness of the video board is crisp and clear and visible from those walking or those in their cars and access to the messaging software is secure with password protection with dual authentication; and WHEREAS, video boards of different resolutions and sizes, all with LED displays, are available and used by municipalities and businesses throughout California and, Staff determined the preferred approach, of preserving the Marques structure, and switching out the existing static display with a video display of a nearly identical size, was feasible; and WHEREAS, the work would include the removal of the existing static marquee cabinet and frame and mounting the video display to the existing concrete decorative columns and, therefore, maintaining the original columns, concrete pad, and wood lattice shade structure in place; and
WHEREAS, for power, the existing marquee has fluorescent lights powered by a PG&E service which also powers the traffic signal, and the service is sized sufficiently to meet the requirements of a large LED video display; and
WHEREAS, Staff has requested and received a quote from Vantage LED to provide a Video Display of acceptable resolution, and the quote includes associated software and 32 of 160
equipment to locally and remotely change the message and with a high level of security and recommends it for approval; and
WHEREAS, Staff has requested and received proposals from contractors for the refurbishment of the Marquee structure, installation of the video display, and connecting the video display to power, and have reviewed the proposals and finds them to be fair and reasonable and recommends them for approval; and
WHEREAS, on April 28, 2026, the City Council approved a Resolution Number 2026- 25 approving an agreement to remove the existing Marquee, refurbish the existing column support structure and arbor, and purchase and install a digital display, with a budgeted not-toexceed amount of $67,000 for Fiscal Year 2025/26; and WHEREAS, funding for the Marquee Replacement Project was previously appropriated but not fully expended, and it is necessary to carry forward the remaining budget into FY 2026/27 and increase the appropriation by $5,816, for a total project budget not to exceed $72,000, to complete the installation of the new digital marquee; and WHEREAS, this action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Cotati hereby determines:

1. The recitals stated above are true and correct and incorporated herein, and

2. Resolution No. 2026-25 is hereby rescinded, and

3. The purchase of the video display from Vantage LED and associated software for messaging is approved, and

4. A standard service agreement with Coastside Concrete General Construction, Inc. for mounting the digital sign and refurbishing the existing marquee structure is approved,

5. A standard service agreement with O’Rourke Electric to provide electrical to the sign is approved, and

6. The approval of the budget amendments as provided and including reappropriation of $72,000 from the unappropriated General Fund, and

7. The City Manager is authorized to amend the budget as stated above and execute said video display and software purchases and associated agreements and any needed change orders up to the authorized project budget amount of $72,000, and

8. The existing administrative policy will be updated to govern the use of the digital display to provide clear guidance on the format of digital messaging, including the following elements:
a. The intent is utilize the benefits of digital signage (larger text, rotating messages) but using simple grey scale text with a solid color background, such as white, black or light beige, similar to the existing signage. 33 of 160
b. During normal usage, full color will only be used for items such as the City seal.
c. No video will be displayed, and text animations will be simple with the goal that they are not distracting to motorists.
d. The one policy exception to this will be during emergencies, typically defined as a declared emergency, or as determined by the City Manager, where full color is proposed to be used to draw attention to the marquee when there is significant threat to life or safety.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on August 11, 2026, by the following vote, to wit:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, City Clerk
Approved as to form:______________________________
City Attorney
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7/28/2026 5:07:03 PM Page 1 of 3
Budget Adjustment Register
Cotati, CA Adjustment Detail
Packet: GLPKT15731 - Digital Marquee Budget Rollforward and Increase
Adjustment Number Budget Code Description Adjustment Date BA0000099 Adopted Budget for FY 2025… Remove Budget from FY 2025/26 6/30/2026 Summary Description: Remove unused budget from Fiscal Year 2025/26 to Fiscal Year 2026/27.

Account Number Account Name Adjustment Description Before Adjustment After 101-00-81000-000000 OPER TRANS OUT-GENL Remove Budget from FY 2025/26 1,153,590.00 -66,184.00 1,087,406.00 June: -66,184.00
605-19-67000-67CDGL OPER TRANS IN-GATEWAY SIG… Remove Budget from FY 2025/26 -67,000.00 66,184.00 -816.00 June: 66,184.00
605-19-91300-67CDGL GATEWAY SIGNAGE/BULLETIN … Remove Budget from FY 2025/26 67,000.00 -66,184.00 816.00 June: -66,184.00
Adjustment Number Budget Code Description Adjustment Date BA0000100 Adopted Budget for FY 2026… Budget for Digital Marquee 8/11/2026 Summary Description: Rollforward Budget from 2025/26 and increase for increased resolution of display from 10mm to 8mm.

Account Number Account Name Adjustment Description Before Adjustment After 101-19-81000-FND605 OTHER TRANSFER OUT-CAPITAL… Budget for Digital Marquee 107,699.00 72,000.00 179,699.00 August: 72,000.00
605-19-67000-67CDGL OPER TRANS IN-GATEWAY SIG… Budget for Digital Marquee 0.00 -72,000.00 -72,000.00 August: -72,000.00
605-19-91300-67CDGL GATEWAY SIGNAGE/BULLETIN … Budget for Digital Marquee 0.00 72,000.00 72,000.00 August: 72,000.00
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Budget Adjustment Register Packet: GLPKT15731 - Digital Marquee Budget Rollforward and Increase 7/28/2026 5:07:03 PM Page 2 of 3
Budget Budget Description Account Account Description After Budget Code Summary
Before Adjustment
2025-2026 Adopted Budget for FY 20… 101-00-81000-000000 OPER TRANS OUT-GENL 1,153,590.00 -66,184.00 1,087,406.00 605-19-67000-67CDGL OPER TRANS IN-GATEWAY SIGNA… -67,000.00 66,184.00 -816.00 605-19-91300-67CDGL GATEWAY SIGNAGE/BULLETIN BO… 67,000.00 -66,184.00 816.00 2025-2026 Total: 1,153,590.00 -66,184.00 1,087,406.00
2026-2027 Adopted Budget for FY 20… 101-19-81000-FND605 OTHER TRANSFER OUT-CAPITAL P… 107,699.00 72,000.00 179,699.00 605-19-67000-67CDGL OPER TRANS IN-GATEWAY SIGNA… 0.00 -72,000.00 -72,000.00 605-19-91300-67CDGL GATEWAY SIGNAGE/BULLETIN BO… 0.00 72,000.00 72,000.00 2026-2027 Total: 107,699.00 72,000.00 179,699.00
Grand Total: 1,261,289.00 5,816.00 1,267,105.00
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Budget Adjustment Register Packet: GLPKT15731 - Digital Marquee Budget Rollforward and Increase 7/28/2026 5:07:03 PM Page 3 of 3
Fund After
Fund Summary
Before Adjustment
Budget Code:2025-2026 - Adopted Budget for FY 2025/26 Fiscal: 2025-2026 101 1,153,590.00 -66,184.00 1,087,406.00
605 0.00 0.00 0.00
Budget Code 2025-2026 Total: 1,153,590.00 -66,184.00 1,087,406.00 Budget Code:2026-2027 - Adopted Budget for FY 2026/27 Fiscal: 2026-2027 101 107,699.00 72,000.00 179,699.00
605 0.00 0.00 0.00
Budget Code 2026-2027 Total: 107,699.00 72,000.00 179,699.00 Grand Total: 1,261,289.00 5,816.00 1,267,105.00
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1580 Magnolia Ave.

Corona, CA 92879
Phone: (888) 595-3956
Fax: (888) 595-3959
www.vantageled.com
SALES ORDER / AGREEMENT - SO34074
Order Type: LED Display Order: New Display
Date: 07-28-2026
Page: 1/5
Buyer: City of Cotati
Project Reference: City of Cotati
Quote Reference: QUO198698
Sales Rep: Frank Vega
Order Created: 07-28-2026 2:18 PM
Order Revised: 07-28-2026 2:23 PM

Page 1 of 5 ends

ACCOUNT BILL TO SHIP TO
City of Cotati
707-665-3620
City of Cotati
201 W Sierra Ave
Cotati, CA 94931
City of Cotati
1 Trebino Ct
Cotati, CA 94931

ORDER SUMMARY
Order Item Product Qty Unit Price Net Price
1 FLEX V-Series: Outdoor 8mm RGB 210x420 Single Face 1 Each $26,989.80 $ 26,989.80 2 Light Sensor 1 Each $125.00 $ 125.00
3 Lifetime Verizon Data Plan 1 Each $1,500.00 $ 1,500.00 4 Cellular Modem (4G LTE) 1 Each $475.00 $ 475.00
5 Shipping & Crating 51-75 Sq. Ft. 1 Each $1,950.00 $ 1,950.00 6 ADD: 7 Year On-Site Labor Warranty 1 Each $1,931.29 $ 1,931.29 7 Applicable Sales Taxes 1 Each $3,027.83 $ 3,027.83
Complete product specifications for each order item are provided in the Product Specification Section of this Sales Order Payment Terms:

50.00% Deposit / 50.00% Before Shipment Release
Please note a 3% convenience fee will be assessed for all payments via credit card. Sub Total:

Grand Total:
$ 35,998.92
$ 35,998.92
Additional Items Included:

This order will include, if SM Infinity is selected as the software package, a one (1) year pre-paid subscription to the SM Infinity Silver Package (500 points / month) at no additional cost.

Courtesy of Vantage LED.

Order Notes:

Any agreements listed in the Order Notes section above are not binding upon Vantage LED unless specifically accepted by Vantage LED Management.

Order Acceptance:

I , on behalf of City of Cotati am authorized and accept the details of the agreement, inclusive of all pages.

Input Voltage Confirmation
__________________________________________________________ 120 Volt _____ 240 Volt _____ Signature
Software Package Confirmation
__________________________________________________________ SM Infinity (Cloudware)
_____
Lightspeed (Local)
______
Printed Name / Date
If the Input Voltage is not confirmed at time of order acceptance, the order will be manufactured with the voltage specified in the order details or default voltage listed in the product specifications. All orders will be delivered with the SM Infinity Software package unless otherwise selected in order details or order acceptance. 38 of 160
1580 Magnolia Ave.

Corona, CA 92879
Phone: (888) 595-3956
Fax: (888) 595-3959
www.vantageled.com
SALES ORDER / AGREEMENT - SO34074
Order Type: LED Display Order: New Display
Date: 07-28-2026
Page: 2/5
Buyer: City of Cotati
Project Reference: City of Cotati
Quote Reference: QUO198698
Sales Rep: Frank Vega
Order Created: 07-28-2026 2:18 PM
Order Revised: 07-28-2026 2:23 PM

Page 2 of 5 ends

Product Specifications
Order Item Product
1 FLEX V-Series: Outdoor 8mm RGB 210x420 Single Face
Flex V-Series Full Color Outdoor Display
Display Specifications
_____________________________________________________________________________________________ Physical Pitch................................. 8mm
Physical Matrix (HxW)................... 210 pixels (H) x 420 pixels (W) LEDs Per Pixel................................ 3 in 1 SMD Cabinet Dimensions (HxW).......... 5 ft. 6-1/8 in. (H) x 11 ft. 0-5/16 in. (W) Active Display Area (HxW)............ 5 ft. 6-1/8 in. (H) x 11 ft. 0-5/16 in. (W) Estimated Weight per Face.......... 698.74 Lbs.

Square Feet per Face.................... 60.76
Service Access................... Front Service, Rear Service Available as Custom Order Option Display Capabilities
_____________________________________________________________________________________________ Color Capability............................. 281 Trillion Colors Viewing Angle................................ 160 Degrees Horizontal Max. Brightness............................ 8,000 NITS
Electrical Specifications
_____________________________________________________________________________________________ Maximum Load at 120 Volts AC... 40.6 Amps per Face
Typical Load at 120 Volts AC........ 12.2 Amps per Face Maximum Load at 240 Volts AC... 20.3 Amps per Face
Typical Load at 240 Volts AC........ 6.1 Amps per Face
Suggested Input Voltage.............. 240 Volt AC
Single Phase Input Power Only
Warranty Coverage
_____________________________________________________________________________________________ Parts Warranty Period.................. 7 Years
2 Light Sensor
Provides automatic dimming of the LED display based on ambient light conditions. 3 Lifetime Verizon Data Plan
Includes 1 GB of data per month, for use exclusively with a Vantage LED-certified cellular modem.

The data plan is intended solely for the operation of the original Vantage LED display, including content management, service, and diagnostics. It may only be used with a Vantage LEDcertified device and is permanently tied to the original display. Use with any other device or display is prohibited. Abusive, unauthorized, or excessive data usage is the financial responsibility of the customer and may result in service deactivation.

Wireless coverage is subject to Verizon’s network and site-specific conditions. Vantage LED cannot guarantee coverage in all areas. If coverage is unavailable, alternate solutions may be required and may incur additional cost.

As carrier networks evolve, including changes in supported technologies or service availability, customers may be required to update devices to maintain compatibility and uninterrupted service.
4 Cellular Modem (4G LTE)
For use with Vantage LED Data Plans
This device enables wireless connectivity for Vantage LED displays and must be paired with an active data plan to function.

Includes:

Vantage Certified 4G LTE cellular modem
Power supply
External antenna(s)
Important Notice:

Due to variances in carrier network coverage and site-specific conditions, Vantage LED cannot guarantee connectivity in all locations. If coverage is insufficient at the installation site, alternate carriers or communication methods may be required. Any additional equipment or subscription fees associated with such changes are the responsibility of the customer. 5 Shipping & Crating 51-75 Sq. Ft.
39 of 160
1580 Magnolia Ave.

Corona, CA 92879
Phone: (888) 595-3956
Fax: (888) 595-3959
www.vantageled.com
SALES ORDER / AGREEMENT - SO34074
Order Type: LED Display Order: New Display
Date: 07-28-2026
Page: 3/5
Buyer: City of Cotati
Project Reference: City of Cotati
Quote Reference: QUO198698
Sales Rep: Frank Vega
Order Created: 07-28-2026 2:18 PM
Order Revised: 07-28-2026 2:23 PM

Page 3 of 5 ends

Product Specifications
6 ADD: 7 Year On-Site Labor Warranty
Extend Warranty Coverage with 7 Year On-site Labor Plan.

Covers on-site labor costs for repair or replacement of part covered by Limited Parts Warranty.

Terms and Conditions apply and available upon request.

Products installed indoors are not eligible for coverage. 7 Applicable Sales Taxes
Cotati, CA at 10.25%
Tax calculated on all items except
ADD: 7 Year On-Site Labor Warranty
Lifetime Verizon Data Plan
40 of 160
1580 Magnolia Ave.

Corona, CA 92879
Phone: (888) 595-3956
Fax: (888) 595-3959
www.vantageled.com
SALES ORDER / AGREEMENT - SO34074
Order Type: LED Display Order: New Display
Date: 07-28-2026
Page: 4/5
Buyer: City of Cotati
Project Reference: City of Cotati
Quote Reference: QUO198698
Sales Rep: Frank Vega
Order Created: 07-28-2026 2:18 PM
Order Revised: 07-28-2026 2:23 PM

Page 4 of 5 ends

SM Infinity Message Creation Packages Available
Monthly Base Points
SM Infinity uses a point system to order custom designed content. Each Content Package has a set amount of Base Points that renew every month.

There is no rollover.

LED DISPLAYS: Images are 50 points and Animations up to 8 seconds are 100 points.

HD DIGITAL DISPLAYS: Images are 100 points and Animations up to 8 seconds are 200 points.

Infinity Points
Infinity Points are extra points that can be purchased. Infinity points never expire or renew. Infinity Points can be used to order custom content whenever needed.

Lite Package
0 Base Points
Integrated with IPAWS
(Amber Alerts)
SM Infinity iPAD App
DOODLE Online Editor
No Subscription Fees
Copper Package
150 Base Points
Integrated with IPAWS
(Amber Alerts)
SM Infinity iPAD App
DOODLE Online Editor
Subscription Fees Apply
Silver Package
500 Monthly Base Points
Integrated with IPAWS
(Amber Alerts)
SM Infinity iPAD App
DOODLE Online Editor
Subscription Fees Apply
Gold Package
1,200 Monthly Base Points
Integrated with IPAWS
(Amber Alerts)
SM Infinity iPAD App
DOODLE Online Editor
Priority Service
Subscription Fees Apply
Platinum Package
2,000 Base Points
Integrated with IPAWS
(Amber Alerts)
SM Infinity iPAD App
DOODLE Online Editor
Priority Service
Reporting
Subscription Fees Apply
Orders placed with SM Infinity selected as the software package will receive the Lite Package, unless otherwise specified in the order. Any orders that include a limited time upgrade to a higher level package will revert to the Lite Package upon renewal date unless the customer selects to upgrade to a higher level package.

Displays with SM Infinity will be required to access the Internet to contact Spectacular Media Servers. Complete Terms of Use and package definitions for SM Infinity are available upon request.

On-Site Service (Hardware Replacement)
For displays requiring warranty hardware replacement during the on-site service period that have purchased or that include on-site labor add-on, the following requirements must be met before a technician is dispatched to the location. - A timely completed Warranty registration documentation form has been submitted and validated by Vantage LED. - A Vantage LED support technician determines through troubleshooting with customer or dealer representative that hardware replacement is required for the display to resolve an issue covered under the terms of the Limited Warranty. - A service incident is not closed until the reported issue is resolved, if additional visits are required, no additional processing and dispatch fees are assessed until the incident is closed.
- An Aerial Lift Fee is remitted for displays installed over thirty-seven (37) feet above grade.

Complete Limited Warranty Statements and On-Site Labor Addendums are available upon request. 41 of 160
1580 Magnolia Ave.

Corona, CA 92879
Phone: (888) 595-3956
Fax: (888) 595-3959
www.vantageled.com
SALES ORDER / AGREEMENT - SO34074
Order Type: LED Display Order: New Display
Date: 07-28-2026
Page: 5/5
Buyer: City of Cotati
Project Reference: City of Cotati
Quote Reference: QUO198698
Sales Rep: Frank Vega
Order Created: 07-28-2026 2:18 PM
Order Revised: 07-28-2026 2:23 PM

Page 5 of 5 ends

General Terms and Conditions
These General Terms and Conditions apply to all quotations, offers, acknowledgements and confirmations related to or concerning the purchase by Buyer of any Product (“Product”) of Vantage LED (“Sales Order(s)”). “Buyer” shall mean the purchaser of the Product sold or otherwise made available by Vantage and “Vantage” means Vantage LED. Buyer and Vantage may hereinafter be referred to individually as “Party” and collectively as “Parties.”

1. Acceptance. THE PARTIES ACKNOWLEDGE AND UNDERSTAND THAT ALL SALES AND SALES ORDERS ARE SUBJECT TO AND BOUND BY THE TERMS AND CONDITIONS CONTAINED HEREIN. BUYER’S ASSENT TO THESE GENERAL TERMS AND CONDITIONS SHALL BE EVIDENCED BY BUYER’S EXECUTION AND SUBMISSION OF ANY SALES ORDER DOCUMENTS. THE EFFECT OF THESE GENERAL TERMS AND CONDITIONS SHALL NOT BE MODIFIED, ALTERED, LIMITED OR OTHERWISE TERMINATED IN ANY WAY DUE TO ANY CHANGE MADE BY EITHER PARTY TO THE PRODUCT OR THE SALES ORDERS. ANY TERMS AND CONDITIONS SET FORTH

ON ANY DOCUMENT OR OTHER WRITING ISSUED BY BUYER EITHER BEFORE OR AFTER ISSUANCE OF ANY DOCUMENT BY VANTAGE SETTING FORTH OR REFERRING TO THESE GENERAL TERMS AND CONDITIONS OR

THAT CONFLICT WITH THE TERMS HEREOF ARE HEREBY EXPLICITLY REJECTED AND DISREGARDED BY VANTAGE, AND ANY SUCH TERMS SHALL BE WHOLLY INAPPLICABLE TO ANY SALE MADE BY VANTAGE TO BUYER AND SHALL NOT BE BINDING IN ANY WAY ON VANTAGE OR THE PRODUCT.

2. Payments. Unless Buyer has received pre-approval authorizing a credit arrangement with Vantage, which credit arrangement shall be set forth in a separate agreement and signed by an authorized representative of Vantage, the following standard payment terms shall apply to all Sales Orders: (a) Upon Buyer’s delivery to Vantage of an executed Sales Order, Buyer shall also deliver to Vantage a nonrefundable deposit in the amount equal to fifty percent (50%) of the total purchase price for the Product identified in the Sales Order (“Deposit”). (b) Upon completion by Vantage of the construction of the Product ordered by Buyer under the Sales Order, Vantage will notify Buyer of the completion and the remaining fifty percent (50%) of the purchase price (“Balance Payment”) shall be due and payable in full no later than seven (7) calendar days from such notification. Unless other arrangements have been agreed to in advance and in writing between the Parties, if Buyer fails to deliver the Balance Payment within seven (7) days of Vantage’s notification of completion, a storage fee of Fifty Dollars ($50.00) per day shall be charged to Buyer and added to the Balance Payment. In the event Buyer pays the Balance Payment, but fails to schedule delivery of the Product or otherwise requests the Product to be held by Vantage for any period of time, Vantage will continue to charge Buyer a storage fee of Fifty Dollars ($50.00) per day until the Product is removed from Vantage’s facility. Payment of any storage fee must be paid to Vantage before the Product will be released by Vantage. (c) Any Balance Payment, or portion thereof, that is not paid when due will be assessed a monthly late fee equal to 1.5% of the unpaid Balance Payment amount. (d) In the event Buyer fails to pick up or otherwise take possession of the Product from Vantage’s facility within sixty (60) days from the date Vantage provides written notice of completion, the Product shall be deemed abandoned by Buyer and the Deposit forfeited. Buyer unconditionally and irrevocably agrees to not make or attempt to make any demand or claim or take any action of any kind or nature to seek recovery, possession, control, title, delivery, or reimbursement of the Product, the Deposit or any other amounts paid by Buyer. Buyer unconditionally and irrevocably waives all claims, damages, and losses of any kind against Vantage related to an abandonment of the Product as contemplated herein.

3. Deposit. Vantage has no obligation of any kind to perform under any Sales Order until Vantage receives payment of the entire non-refundable Deposit required under the respective Sales Order. It is understood by the Parties that upon receipt of the Deposit, Vantage will begin to perform its obligations hereunder and will incur certain costs and expenses. The Parties agree that the calculation of such costs and expenses will be difficult to ascertain and therefore consent to the Deposit serving as a reasonable estimation of the costs and expenses incurred by Vantage.

4. Default Voltage and Control Software. Unless the specifications for the Product expressly provide otherwise or the final Sales Order specifically indicates different specifications, the input voltage and control software selections utilized for each Product will be set to the default voltage listed for the particular Product and the SM Infinity control software will be installed.

5. Change Requests. In the event Buyer desires to change the details and specifications of the final Sales Order signed by the Parties, Buyer must submit and Vantage must approve a revised Sales Order that specifically reflects the desired change. Any valid change request affecting the control software that is submitted for a Product that has already shipped or is no longer located at Vantage’s facility will be assessed a $250.00 support fee. No change to the Product control software will be made until the support fee is paid by Buyer to Vantage. Any change request affecting the input voltage for any Product that is received after the Product is in the assembly process will be assessed a minimum change fee of $250.00 plus any additional charges determined by Vantage for any additional labor required to implement the requested change.

Payment of the change fee must be paid to Vantage before Buyer may take possession of the Product.

6. Delivery. All delivery dates provided by Vantage are estimates only, are subject to change without notice, and should not be relied on by Buyer in any way. All deliveries are F.O.B. shipping point, at which time title, excluding the software components of purchased Product, and all risk of loss shall pass to Buyer. Buyer shall be solely responsible for all costs and expenses associated with the delivery of purchased Products, including costs related to delivery to an incorrect address if such delivery is a result of the information provided by Buyer within the Sales Order. All claims for damages or losses should be immediately directed to and processed through the carrier.

7. Electrical Disclaimer. Buyer is solely responsible for all electrical connections to the display structure and for the performance of the final connection of electricity to the Product. Electrical specifications and requirements will be provided to Buyer with the shipment of the Product. Buyer shall be responsible for confirming that all circuits, circuit boards and all related electrical sources and equipment are able to handle and provide the requisite voltage and electrical specifications for the operation of the Product.

8. Limited Warranty. Vantage warrants to the original end user for the period specified in the Limited Warranty from the date of shipment that the Product will be free from defects in materials and workmanship, as more specifically set forth in the Limited Warranty provided together with these General Terms and Conditions. In the event of any conflict between the description of the limited warranty contained herein and terms of the Limited Warranty provided to Buyer, the more restrictive terms shall prevail and control. THE LIMITED WARRANTY SETS OUT THE FULL EXTENT OF VANTAGE’S RESPONSIBILITIES, AND BUYER’S (AND ORIGINAL END USER’S) EXCLUSIVE REMEDY REGARDING THE PRODUCT PURCHASED HEREUNDER AND ALL MATTERS RELATED TO A SALES ORDER. EXCEPT FOR THE LIMITED WARRANTY, VANTAGE MAKES NO

EXPRESS OR IMPLIED WARRANTY OF ANY KIND WITH RESPECT TO THE PRODUCT PURCHASED UNDER A SALES ORDER AND SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. NOTWITHSTANDING ANYTHING WHICH COULD BE DEEMED TO THE CONTRARY HEREIN OR IN THE LIMITED WARRANTY, UNDER NO CIRCUMSTANCE SHALL VANTAGE BE LIABLE FOR DAMAGES IN EXCESS OF THE PURCHASE PRICE OF THE PRODUCT IDENTIFIED IN THIS SALES ORDER. IN NO EVENT SHALL VANTAGE BE LIABLE FOR ANY COMMERCIAL LOSS OF ANY SORT; LOSS OF USE, TIME, REPUTATION, OPPORTUNITY, GOODWILL, PROFITS OR SAVINGS; INCONVENIENCE; INCIDENTAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES; OR DAMAGES ARISING FROM THE USE, MISUSE, DELAYS OR INABILITY TO USE THE PRODUCT PURCHASED FROM VANTAGE. SOME STATES AND JURISDICTIONS DO NOT ALLOW LIMITATIONS ON AN IMPLIED WARRANTY, OR THE DISCLAIMER OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATIONS AND DISCLAIMERS MAY NOT APPLY TO BUYER AND ORIGINAL END USER, BUT ARE MADE TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW. No agent, employee, or representative of Vantage is authorized or empowered to modify or extend the Limited Warranty except through a writing signed by an authorized representative of Vantage and the original end user. To be effective, any such modification must expressly and clearly identify the extension or modification and reference to this Section of the General Terms and Conditions.

9. Warranty Disclaimer. The Limited Warranty does not cover or extend to defects caused by any other causes, including, without limitation: (1) the electrical connection or other necessary utilities for the Product, the delivery, installation or location of the Product; (2) misuse by Buyer, the original end user, its employees, agents or representatives; (3) failure of Buyer or original end user to use the Product in accordance with industry standards and practices or in accordance with Product instructions or specifications; (4) any modifications, alterations or additions made to the Product or component parts by any party other than Vantage; (5) any acts by or involving third parties, such as tampering, vandalism or trespassing; and/or (6) weather elements or other acts of God. Vantage’s obligation to provide any warranty services is conditioned upon full and timely payment by Buyer of all sums due to Vantage and Buyer’s prompt written notice to Vantage of any defect that may give rise to a warranty claim. Failure of the foregoing may void the Limited Warranty. Buyer acknowledges and assumes all risks and liability resulting from the handling, storage and use of Product. The Limited Warranty shall become null and void if the Buyer or original end user alters the Product in any manner inconsistent with the Product's intended use or the specifications of the Product. Further, the Limited Warranty shall become null and void if the Buyer or original end user, or their employees, representatives, or subcontractors (which does not include Vantage) improperly repairs, maintains, or alters the Product in a manner inconsistent with the Product’s standards, recommendations, and specifications.

10. No Oral Agreement. These General Terms and Conditions contain all of the terms of the understanding between Buyer and Vantage concerning the purchase of Product under a Sales Order and supersedes any and all prior negotiations, understandings, and agreements between Buyer and Vantage, whether written or oral.

11. Amendments, Modifications, and Waivers. No amendment, modification, or waiver of any portion of these General Terms and Conditions, whether written or oral, shall be binding on either Party unless expressly set forth in writing and signed by both Parties.

12. Indemnification. Buyer shall defend, indemnify, and hold harmless Vantage and Vantage’s associates, affiliates, predecessors, successors, heirs, assigns, agents, employees, officers, directors, representatives, attorneys, and all persons acting by, through, under or in concert with them from and against any and all claims, causes or actions, lawsuits, liabilities, legal proceedings, damages, attorney’s fees, or losses arising from, related to, or concerning Buyer’s use, handling, misuse or operation of the Product purchased, including all claims of any kind by third parties related thereto.

13. Attorneys’ Fees. If any legal action or proceeding is commenced for the enforcement or interpretation of these General Terms and Conditions or any Sales Order, or because of an alleged dispute, breach, default, or misrepresentation in connection with any of the provisions of these General Terms and Conditions or a Sales Order, the successful or prevailing party in such action or proceeding shall be entitled to recover its reasonable attorneys’ fees and other costs incurred in that action or proceeding, in addition to any other relief to which it may be entitled.

14. Severability of Terms. In the event any of the terms or provisions contained herein are deemed invalid by a court of competent jurisdiction such term or provision shall be stricken from these General Terms and Conditions and the remaining terms shall be unaffected and remain in full force and effect.

15. Governing Law. These General Terms and Conditions are made and shall be enforced and interpreted under the laws of the State of California, without regard to conflict of law principles.

16. Arbitration. In the event of any dispute involving these General Terms and Conditions, such dispute shall be submitted to binding arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association (“AAA”). The Parties each consent to the arbitration being held in Corona, California. The Parties shall mutually agree on one (1) arbitrator. If the Parties cannot agree on one (1) arbitrator, the AAA shall be empowered to appoint the arbitrator. The arbitrator shall resolve all disputes between the Parties. The costs and expenses of the arbitration (including reasonable attorney’s fees) shall be shared equally by the Parties, unless the arbitrator determines that it would be manifestly unfair to honor these General Terms and Conditions and determines a different allocation of costs. Any award at arbitration shall be final, conclusive, and binding upon the Parties, and judgment upon the award may be entered and enforced in any court having jurisdiction without the right of appeal. ARBITRATION SHALL BE THE SOLE, EXCLUSIVE, AND FINAL REMEDY FOR ANY DISPUTE BETWEEN BUYER (ORIGINAL END USER) AND VANTAGE. ACCORDINGLY, NEITHER BUYER NOR VANTAGE WILL BE PERMITTED TO PURSUE COURT ACTION

REGARDING CLAIMS THAT ARE SUBJECT TO ARBITRATION AND EACH PARTY HEREBY IRREVOCABLY WAIVES THE RIGHT TO PURSUE ANY SUCH COURT ACTION EXCEPT TO ENFORCE AN ARBITRATION AWARD OR SEEK INJUNCTIVE RELIEF.

17. Relationship of the Parties. Nothing contained in these General Terms and Conditions shall be deemed or construed as creating a partnership, agency, or joint venture between the Parties.

18. Binding. These General Terms and Conditions shall be binding upon and inure to the benefit of the Parties and their respective heirs, legal representatives, successors, and assigns, including without limitation, the original end user.
42 of 160
Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: APPROVAL OF PURCHASE AGREEMENT OF A DIGITAL

DISPLAY AND THE ASSOCIATED INSTALLATION AND

SOFTWARE LICENSE AGREEMENTS TO REPLACE THE

MARQUEE MESSAGE BOARD
Date: April 28, 2026
Written by: Craig A. Scott, Public Works Director/City Engineer Recommendation
It is recommended the City Council of the City of Cotati adopt a resolution approving the purchase of the digital sign from Vantage LED and associated software for messaging, a standard service agreement with Coastside Concrete and Construction Inc. for mounting the digital sign and refurbishing the existing marquee structure, a standard service agreement with O’Rourke Electric to provide electrical to the sign, and authorizing the City Manager to execute the digital sign and software purchases and agreements, along with any necessary change orders up to the authorized project budget amount.

Background
The City of Cotati’s Marquee Board is in need of replacement because the letters are difficult to read from a moving vehicle, it is time consuming to update the message, the letter supports have aged and the letters do not stay in place, and the structure supporting the message board is rusty with peeled paint. A video message board could provide a superior option to the existing static board and is proposed to replace the existing board at its present location. The location itself has been effective over the years, being at a busy intersection with high visibility for drivers, cyclists, and pedestrians.

Analysis/Discussion
The Marquee Board replacement project replaces the existing marquee at Old Redwood Hwy and East Cotati Avenue with a new LED digital display. This digital display will provide high resolution and almost limitless options for message formatting. As is common with video 43 of 160
message boards, the board display can use a slide deck of messages to rotate through. Careful attention, however, must be given to ensure the resolution and brightness of the video board is crisp and clear and visible from those walking or those in their cars and access to the messaging software is secure with password protection with dual authentication.

Video boards of different resolutions and sizes, all with LED displays, are available and used by municipalities, schools and businesses throughout California. After some research, Staff determined the preferred approach was to preserve the Marques structure and switch out the existing static display with a video display of a nearly identical size. If approved, the existing static marquee cabinet and frame would be removed, and the new LED display will mount to the existing concrete decorative columns at the same location as the existing cabinet. This mounting keeps the original columns, concrete pad, and wood lattice shade structure in place. For power, the existing marquee has fluorescent lights powered by a PG&E service which also powers the traffic signal. The service has a separate breaker dedicated to fluorescent lights and is sized sufficiently to meet the power requirements of a large LED video display and is able to receive back up power though a generator plug-in on the traffic signal control cabinet.

The support structure and shade awning for the display has rust and peeling paint. Replacement of the existing Marquee will also provide the opportunity to refresh the aging shade structure.

This refresh will include patching and repainting the concrete columns, removing rust, sanding, and re-painting of the metal portions of the shade structure, and the application of a preservative to the wood portions of the existing shade structure. The paint colors are to match the original colors used on the structure.

The scope of the project, therefore, includes 1) selecting and purchasing a video display, 2) refurbishing the existing support structure and awning, 3) attaching the display to the support structure, and 4) connecting the display to power. Other considerations are to purchase the application to create and change the display and to ensure the application has adequate security protections and flexibility to be changed remotely or on-site via either Bluetooth or a direct connection.

Request for Video Display Quote
The City issued an informal request for quotes in accordance with its purchasing policy.

Although multiple companies were notified, only one quote was received. The quote was from Vantage LED and includes an LED display 5.5’ tall by 11’ wide, with a pixel size of 10 mm. The quote also includes a cellular data plan to connect to the sign, and a light sensor to automatically regulate display brightness for day and night operations. The LED display quoted is nearly identical in size to the existing marquee and will completely replace the current display cabinet.

The full color 10 mm pixel size recommended by Vantage LED is the finer of the pixel sizes that are recommended for signs with a viewing distance of 50 to 100 feet. Sign resolution varies from 20 mm pixels for freeway signs, to as small as 5 mm pixels for up close pedestrian level signage.

Upgrading to a finer 6mm pixel size would increase the resolution, but that resolution would not be needed in this use of the display and comes at a 50% cost increase. The attached brochure shows the range of the various resolutions being offered. The recommended 10mm pixel size takes into account the size of the intersection and the distance to vehicular traffic to create 44 of 160
messages that are clear and easy to read for pedestrians and cars traveling through the intersection.

Although there are not many installations near Cotati, there is a Vantage display at the College of Marin in Kentfield. This display uses a 12mm pixel size (rather than the 10 mm for the Marquee) and is a 4’0” x 9’6” display. A photo if this display is in the Vantage Display Examples attachment which shows some of the displays installed in California The included cellular data connection used to communicate with the LED signage includes all hardware, and a 10-year data plan with 1 GB of data per month. This connection is password protected with dual authentication, and we expect to be more than adequate for our needs. In emergencies, the sign is also able to be updated locally through a direct connection.

The included light sensor provides automatic brightening and dimming of the LED display based on ambient light conditions, making it easily visible during the day but with the intensity turned down to a comfortable level during nighttime hours or inclement weather.

Video Display Software and Options
Software for creating the display is done using the internet based “SM Infinity” software and has a built in Doodle Editor content creator. After creating a password protected account, Staff can create or upload information to the system and from any location. JPG, PNG, or GIF files can be imported as finished displays, or imported for use as background graphics in Doodle. Completed animated displays can also be created using other software and then uploaded using AVI or MP4 files. Staff has “test driven” the software and determined that not only does it have the capabilities we are looking for, but it is also easy and intuitive to use.

To help the City get started, Vantage LED provides one year of assistance with the creation of the displays. This assistance is limited to 10 static or 5 video signs per month or any combination therein. Additional assistance can also be purchased if needed. During this 1-year trial period, the City can decide if they wish to continue with display assistance or if display creation can be handled completely in-house.

An alternate software package “LightSpeed” is also available and can be used if the LED signage is connected to the city’s computer network system via the nearby fiber connection at La Plaza Park. LightSpeed only works using computer network communication (including Wi-Fi) but not through the cellular data connection. It can import and create displays using static files such as JPG, GIF, BMP) and Movie/Animation files including SWF, AVI, MPG, WMV, MOV, and Animated GIFs.

Vantage LED also provides help with videos and Bi-monthly webinars related to the creation or modification of display signage, or for additional assistance with software. Staff will also amend the existing administrative policy on the marquee sign to provide clear guidance on the format of digital messaging. The intent is utilize the benefits of digital signage (larger text, rotating messages), but using simple grey scale text with a solid color background, such as white, black or light beige, similar to the existing signage. During normal usage, full color will only be used for items such as the City seal. No video will be displayed and text animations will be simple 45 of 160
with the goal that they are not distracting to motorists. The one policy exception to this will be during emergencies, typically defined as a declared emergency, or as determined by the City Manager, where full color is proposed to be used to draw attention to the marquee when there is significant threat to life or safety.

The display can also be set to automatically display emergency alerts as issued by the Integrated Public Alert and Warning System (IPAWS). These alerts include severe weather alerts, Amber alerts, or other alerts as issued by the National Weather Service, NOAA, FEMA, DHS, and can also include notices from local police forces and city government.

Finally, there is an option to add a high-resolution display at City Hall, or another indoor location. This would involve the use of a TV type monitor attached to the wall, or in a window, which would be connected to the City’s computer network. This monitor could either duplicate the existing LED signage or display separate information for visitors to town hall. This could include things such as a greeting with the city’s logo, historical photos of the area, council agendas, current events in the city, or more information regarding upcoming events that would be too long or complex for the LED board. Vantage will include all the programming and software necessary to connect the TV monitor signage to the same sign creation software installed for creation of the LED signage.

For the initial installation, Staff is recommending purchasing the video display, the 10-year cellular data connection plan and the wiring to connect the display to generator power. These components are included in the attached quote. The additional display can be added later and may be desirable, but staff is recommending that we initially focus on the marquee installation and operations.

Quote for Video Display Installation and Refurbishment of Structure and Electrical For the installation of the display and refurbishment of the structure, Staff requested a quote from Coastside Concrete and Construction, Inc. (Coastside). Coastside completed the installation of the mosaic wall benches and has demonstrated capability for this work. Coastside provided and Staff reviewed the attached quote and finds it fair and recommended it for approval.

For the electrical installation, Staff requested a quote from O’Rourke Electric. O’Rourke provided the attached quote, and Staff has reviewed it and finds it to be fair and reasonable and recommends it for acceptance.

Financial Considerations
The FY 2024/25 adopted budget included $61,000 for the Marquee Replacement Project of which $11,380 was expended on design services, and the project was placed on hold. As such, the remaining budget of $49,620 was not rolled forward to fiscal year 2025/26 due to pending updated costs. To provide sufficient budget for this project the city council would need to approve additional expenditures not to exceed $67,000 to be funded using General Fund unappropriated fund balance.

The table below summarizes the cost of components and total Project:
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Marquee Replacement Cost Summary Table

Project Components Project Cost
Video Display(a) $ 31,320
Installation & Refurbishment $ 27,850
Electrical
Design
$ 3,895
$ 2,905
Subtotal $ 65,970
Contingency $ 1,030
Total $ 67,000
(a) Includes 7-year on-site labor warranty, 10 mm (about 0.39 in) display, cellular modem, lifetime Verizon data plan, light sensor, tax and shipping.

Environmental Issues
This action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use. 47 of 160
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1580 Magnolia Ave.

Corona, CA 92879
Phone: (909) 595-3956
FAX: (909) 595-3959
www.vantageled.com
SL-0001-05 - Quotation Form Quotation #: QUO182292 Page 4 of 4 Vantage LED Key Features
LED Display
Low Power
Lower operational costs, Vantage
displays require up to 70% less power
than other leading manufacturers.

Upgradeable
Our Flex Product lines utilize uniform
module sizes and design features that
allow field upgrades to higher
resolutions or more colors in the future.

Edge to Edge
Borders take up space, Vantage
displays provide 100% active display
delivering brilliant content.

Ready to Install
No building blocks. Vantage displays are
assembled, tested and ready to install
with confidence.

SM Infinity Software
Custom Content
Our 1 year content package harnesses
the creative expertise of professional
graphic designers to create brilliant
content for your display.

Emergency Alerts
With SM Infinity's FEMA integration,
Vantage displays can automatically
display emergency messages to aid and
support the community.

User Roles
Set different permission levels per
user to divide the workflow. Allow
marketing to request and approve
content, while administrative team
members develop content schedules.

Smart Messages
Deliver targeted marketing by
scheduling messages based on days of
the week, time of the day or drive
impulse sales with conditional messages
based on weather conditions.

The Vantage Team
7 Year Parts Warranty
Vantage Displays include a 7-year
parts warranty, with options to add
extra peace of mind with a 7-year onsite labor warranty.

US Based Support
Get the support you need with our team
of US based telephone technicians. On
the ready to help you resolve issues in a
flash.

Focused on Your Growth
Our team of industry veterans are
working hard each day to deliver
products, services and knowledge
resources, so that you can stay
focused on your organizational
growth.

Helpful Resources
From training resources and support for
Display Owners, to demos, video
renderings, product training and cobranded marketing for Dealers, our team is ready to help.
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7 YEAR COMPREHENSIVE PARTS & OPTIONAL LABOR WARRANTY

LIGHTNING & VANDALISM PROTECTION
1 YEAR PROFESSIONAL CUSTOM CONTENT SERVICE

ULTRA LOW POWER

DISPLAY UPGRADABILITY
All our components, communication devices, and up to 7 years optional on-site parts replacement are covered under warranty at no cost to you.

Our optional on-site parts replacement includes financial reimbursement towards the insurance deductible for Lightning or Vandalism damage to your sign.

Whether you’re an owner, employee or volunteer, the designers at SM Infinity make it easy to get professional content created just for you. That’s over $15,000 worth of value, free of charge. 70% less power than the leading manufacturer & protected against corrosion & oxidation.

Easy to upgrade the display in the field to a higher resolution or from grayscale to full color. “It was the easiest and best decision we ever made for our town.” - George, City Council

GOVERNMENT
City of Hawthorne
20mm – 144 x 304 – 43K Pixels – 9’-8” x 20’-2”
Tarrant County Courthouse
16mm – 48 x 128 – 6K Pixels – 2’-9” x 6’-11”
An LED Sign is a One-Time Investment for On-Premise Targeted Advertising that represents & brands your organization with custom content that speaks to your community to promote events, notices, and fundraisers to increase awareness, safety, and participation.

Change the LED display as often as you like anytime, anywhere, any device.

Display & schedule dynamic messages to increase participation:
“Burn Ban in Effect” “Property Taxes Due” “Buckle up For Safety” “Early voting begins October 12” “Save The Air, Fuel Up After 5pm”

BRING AWARENESS TO

YOUR COMMUNITY
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PERMISSION

BASED USERS

AUTOMATED

EMERGENCY ALERTS

DOODLE ONLINE

MESSAGE EDITOR

USER & SCHEDULE

MANAGEMENT

PROFESSIONAL

CONTENT CREATION

FREEDOM TO MANAGE YOUR DISPLAY ANYTIME, ANYWHERE, FROM ANY DEVICE cloudware for LED display advertising
OUR SOFTWARE: CLOUD-BASED
SM Infinity™ was built from the ground up to be 100% true cloud-based LED display software that completely controls the display from any Internet-connected device (PC, Mac, iPad or Mobile) anytime from anywhere.
(Internet required)
24/7 SECURE

WEB ACCESS
Other Options:

Wireless Radios
Wired Ethernet
Fiber Optic
SECURE

CELLULAR

SOFTWARE SOLUTIONS
1 YEAR CUSTOM MESSAGE CREATION

EMERGENCY & AMBER ALERTS

CELLULAR COMMUNICATION
Get the freedom to manage the display anytime, anywhere, from any device with our cloud-based SM Infinity™ software or directly from your computer with our local PC-based LightSpeed™ software, or request a customized solution from our in-house team.

Maximize display potential and increase revenue by requesting personalized content from our professional designers through SM Infinity™.

Support the community by enabling automated alerts in SM Infinity™ including weather, public safety, and amber/silver alerts integrated directly with IPAWS, a federal system managed by FEMA.

Select our reliable industrial cellular communication package for a Plug-n-Play install. Avoid the challenges of local IT systems, line of sight, and distance limitations. Other communication options include Wireless Radios, Wired Ethernet, and Fiber Optic. • 24/7 Secure Web
Access
• No Software or CD’s
to Load
• No PC to Sync With
• Always the Latest
Version
• Content Secure
Online & Backed Up
Daily
TM
1580 Magnolia Ave
Corona, CA 92879 888.595.3956 VantageLED.com
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11'-9 3
4 "
6'-3 916 "
0"
3"
9 3
16 "
8"
7 4
1 3 6
8 9
5 6
4 6'-3 116 "
Inside Angle
Power inputs show for 120 V
Installation, for 240 only lower input
will be present and joined with conduit
between upper and lower section.

THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THIS
DRAWING ARE CONFIDENTIAL AND PROPRIETARY. DO NOT

REPRODUCE BY ANY MEANS WITHOUT THE EXPRESS

WRITTEN CONSENT OF VANTAGE LED OR ITS WHOLLY
OWNED SUBSIDIARIES. COPYRIGHT 2022 VANTAGE LED.

GENERAL NOTES

1. REFER TO INSTALLATION MANUAL FOR
ADDITIONAL INSTALLATION.

2. REMOVAL OF FASTENERS, WELDING TO

ANY AREA OTHER THAN MOUNTING

ANGLES, DRILLING HOLES INTO THE

CABINET OR SECURING OTHER MATERIALS

DIRECTLY TO THE DISPLAY CABINET WILL
VOID WARRANTY COVERAGE.

3. USE ONLY THE HORIZONTAL OR VERTICAL

MOUNTING ANGLES/SQUARE TUBES TO

MOUNT THE DISPLAY DIRECTLY TO THE
MOUNTING STRUCTURE. ALL

INSTALLATIONS, MOUNTING STRUCTURE

DESIGNS AND CONNECTIONS MUST BE

DESIGNED / APPROVED BY A QUALIFIED
STRUCTURAL ENGINEER.

4. DUE TO STRENGTH LIMITATION OF DISPLAY

SUBSTRUCTURE, LARGER DISPLAYS WILL
REQUIRE MULTIPLE DISPLAY SECTIONS.

DISPLAY SECTION SIZE WILL BE OPTIMIZED

FOR PRODUCTION AND SHIPPING AND MAY
VARY WITH EACH DISPLAY.

5. DO NOT BLOCK THE INTAKE OR EXHAUST

VENTS ON THE BACK OF THE DISPLAY
WITH ANY PART OF STRUCTURE.

6. THE LED DISPLAY(S) ARE REAR
VENTILATED. TO MAINTAIN WARRANTY

COVERAGE, AIR MUST BE ALLOWED TO

FLOW UNOBSTRUCTED TO AND FROM ALL
DISPLAY AIR VENTS. AIR DUCTS AND

ADDITIONAL FANS MAY BE REQUIRED TO

PROVIDE AN ACTIVE EXCHANGE OF
OUTSIDE AIR TO THE DISPLAY. THIS

INCLUDES VENTS AND CHANNELS AROUND

THE FACE, THROUGH STRUCTURES THE

DISPLAY IS MOUNTED IN OR WRAPS
AROUND THE DISPLAY.

7. ALLOW A MINIMUM OF 3" BEHIND THE
DISPLAY AND 6" TO 8" WHEN MOUNTED
BACK TO BACK. FOR WALL
INSTALLATIONS, ADD 1" FOR EVERY 10
FEET OF SIGN LENGTH.

8. OPEN VENTILATION SPACE IS REQUIRED

ON THE TOP, BOTTOM AND SIDES OF THE
MOUNTING STRUCTURE. 4 FEET OF LINEAR
SPACE IS REQUIRED PER 10 FEET OF SIGN
LENGTH FOR THE TOP AND BOTTOM. THIS

MUST BE EVENLY SPACED (SEE DIAGRAM

IN INSTALLATION GUIDE)

9. ALLOW A MINIMUM OF 2" AROUND CABINET

WHEN INSTALLING WITH OTHER SIGNS OR
STRUCTURES AND 5" BEHIND THE DISPLAY
FOR RECESSED PROJECTS.

10. AMBIENT AIR TEMPERATURE IN AND
AROUND DISPLAY MUST BE BETWEEN -22 F
AND 120 F TO AVOID DAMAGING THE
DISPLAY COMPONENTS.

11. VANTAGE LED IS NOT RESPONSIBLE FOR
THE MAIN ELECTRICAL DISCONNECT.

12. DESIGN AND DIMENSIONS ARE SUBJECT
TO CHANGE WITHOUT NOTICE.

13. ANY FEATURES NOT DIMENSIONED ARE

NOT CRITICAL TO DESIGN OF MOUNTING
STRUCTURES.

14. DISPLAY FINISH IS BLACK

MOUNTING ANGLE
2 3
VENTILATION INTAKE(s)
VENTILATION EXHAUST(s)
1 4
5 6
7 8
9 12
11 10
COMMUNICATIONS,CONDUIT FITTING,90 ELBOW CABINET CONNECTOR PLATES POWER,CONDUIT FITTING, 90 ELBOW
DATA INTERCONNECT, CONDUIT FITTING, 90 ELBOW
3/4" PICK POINT MOUNTS FOR LIFTING EYES
SQUARE TUBE BRACING - TYP. 2" x 2" x 3/8"
240 VOLT AC
20 AMP
MAX.

AMP LOAD

CIRCUITS

PER FACE
APPROXIMATE WEIGHT PER FACE:

8.3 20 AMP

16.6 2
1 BREAKER
SIZE
120 VOLT AC
INPUT

VOLTAGE

REFER TO ORDER DOCUMENTS FOR INPUT VOLTAGE
MODEL:

FILE:

SCALE: DATE:

DRAWN BY: STATUS:

PAGE:

SIZE:
856 LBS.

Outdoor 10mm RGB 192x360
SD-G6-8-15-STD-10-RGB-192x360-1920-3600-127-F-R-O-A3
1:30 A 8/23/2022
K. Carnes Production
GENERAL DISPLAY | SHEET 1 OF 1

POWER REQUIREMENTS PER FACE

FEATURES LISTED IN GREEN ARE

MODEL DEPENDENT AND MAY NOT

BE REQUIRED

FEATURE

IDENTIFICATION
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Doing Different...Better.

WWW.VANTAGELED.COM | 1-888-595-3956

WELCOME TO
Doing Different...Better.
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LOW POWER UPGRADABILITY EDGE TO EDGE READY TO INSTALL SMART PROFESSIONAL MORE BUSINESS FOCUS Reduce Operation Costs.

Our LED Modules pull 70% less
power than leading manufacturers.

Smart & Cost Effective.

Compared to adding graphics work to
your busy staff or hiring a graphics person.

FLEX Modules let us build your desired display within .62 sq feet. Available in 5, 6, 8, 10, 12, 16 and 20mm resolutions.

Our FLEX LED modules are the same physical size
regardless of pitch (resolution).

This means when you’re ready to upgrade you can
simply re-face the display with higher resolution
modules without having to replace the entire display.

We also factor in power for most resolutions,
allowing the same electrical service to be used in
most cases.
1 yr of SM Infinity’s Content Creation Service Included.

A better brand image.

More traffic equals more sales.

More return on your investment.

Control your Display at Home or at the Office
Add/Delete Users to help you.

All your Content & Message Schedules are organized &
secure online. Request, Design or Upload Content, Create A Schedule, Add/Delete Messages, etc.

The First to Work directly with FEMA.

Automated emergency & weather alerts, Plus, silver & amber alerts. Be the beacon of safety in your community!
Show Messages Automatically.

Based on cold or hot temperatures Or a chance of rain or snow. Spur impulse sales!
Doodle Online Message Editor
Create a message anywhere, anytime.

Standard fonts available to maximize readability.

Upload pictures, add text & movement with ease.

Full Color available in all resolutions. Grayscale (red or amber) available in 16 and 20mm resolutions.

Want more high definition?
Swap the uniform modules of your
display in the field.

Instant Branding Upgrade.

An LED Display with Great Content
sets your business apart.

Borders take up space.
100% active display area
delivering your brilliant message.

Demand Better Content.

The display is just a monitor, and
better content will bring more business.

No Building Blocks.

Mount & power up to see your
custom content already installed.

Focus on Your Marketing.

And we’ll bring it to life
on your display.

You can completely control the LED display anytime from anywhere securely from any internet connection device:

PC, Mac, iPad App, Tablet, or even your Smart Phone.

Amazingly Easy Cloudware - Just Log In & Go!
cloudware for digital advertising
SM InfinityTM
The Most Spectacular Displays - Ready To Install
Flexible Sizes, fully built and ready to go including pre-loaded content, software, and communications.

Quality hardware backed by quality people.

WHY VANTAGE LED? WHY VANTAGE LED?
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CUSTOM WARRANTIES

ROBUST & EFFICIENT DESIGN HEAT DISSIPATING MODULES BRIGHT DISPLAY & NO OVERDRIVING

DURABLE & ALL WEATHER READY SMART POWER PROTECTION LIVE DIAGNOSTICS AND SUPPORT

CELLULAR

SM INFINITY CLOUDWARE

WIRELESS

LIGHTSPEED SOFTWARE

ETHERNET

ULTIMATE PROTECTION
FIBER

CUSTOM PROTECTION
LET’S START YOUR PROJECT!
US-BASED SUPPORT IT’S YOUR SUCCESS
Customize your protection
From parts only to on-site service
up to 7 years.
• Open back design with conformal coating.
• No deep silicone bed that insulates heat.
• Better heat dissipation and airflow.
• Significantly extends module life.
• High tier LED’s for a brighter picture
• Efficient power delivery, no over-driving.
• Longer life without premature failure.
• Remote support and diagnostics for all displays.
• Experienced in-house support team.
• Isolate issues quickly and maximize uptime.
• Conformal coated power supplies protect against
corrosion and humidity.
• Automatic protection circuit for electrical and heat. • Long lasting and efficient system.
• Reinforced aluminum cabinets with a steel backbone.
• Multi-vent forced air-flow for maximum cooling.
• Smart fans reduce condensation in cold weather.
• Sealed LED module system with secure mounting.
• 70% less power than leading manufacturers.
• Ruggedized system & wide operating temperature.
• IP65 Front Rated
• Versatile support for custom projects.
• Cell Modem Installed in the Display.
• Direct, Secure Connection to the Internet.
• Lifetime Data Plan Included.
• Avoids Any Local Network Configuration Issues.
• Used for Displays Online with SM Infinity.
• Complete Control Online 24/7.
• Any Device Access.
• 1 yr Custom Content Included.
• Great for Most Displays and Markets.
• Radio Pair, up to 1000’ with line of sight.
• Wireless from Sign to Building.
• Pre-configured & Secured at the Factory.
• Simple Connection via PC.
• Powerful and Easy to Use.
• Used for Scoreboards & Live Events.
• Popular for Internet Restricted Sites.
• Standard Ethernet Cable, Up to 300’.
• Simple and Reliable.
• Great When Using Your Own
Communications.
• 7 yrs ALL Parts Warranty.
• 7 yrs OnSite Replacement Service.
• Lightning/Vandalism Protection.
• Single Mode Fiber Supported (12 miles).
• Mutli Mode Fiber Supported (1600 feet).
• Great for Existing Fiber Networks or
Long Runs.
• 7 yrs ALL Parts Warranty.
• Up to 7 yrs OnSite Replacement Service.

Is there any other way?
Our amazing team in Corona, CA
and our partners have you covered.

Teamwork makes the dream work.

It simply creates a win-win-win
for all of us.

Scan the Code & Fill out the form to:

Get a Custom Drawing & Find a Valued Dealer
Partner near you.

No Local Network Required.

Internet Required.

Radio Bridge to Your Network.
*No Internet Required.

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Get it All!
Long Distance to Your Network.

Choose Your Options.

STEADFAST RELIABILITY

COMMUNICATION

OPERATION
WHY VANTAGE LED?

WARRANTY
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Vantage Displays
Kentfield, CA, 38min away
12mm, 100 x 240, 4’0” x 9’6”
Hawthorne, CA, 1hr away
20mm,144 x 304, 9'-8" x 20'-2"
Moffett FAF, CA, 1hr 40min away
20mm, 40 x 144, 2'-11" x 9'-9"
San Jose, CA, 1hr 50 min away
8mm, 90 x 750, 10'-3” x 19’-8” 58 of 160
Estimate
Date
1/28/2026
Estimate #
212
Name / Address
City of Cotati
Coastside Concrete & Construction Inc.
5958 Petaluma Hill Road
Santa Rosa, Ca 95404
Project
Total
Description Qty Rate Total
New LED sign board near the main fire station in downtown Cotati 0.00 0.00 Demo existing Sign 1 2,500.00 2,500.00
Fabricate and Install new Frame for new Sign - includes powder coating
1 12,500.00 12,500.00
Install Sign on new frame 1 2,500.00 2,500.00
Remove wood structure- Clean up and re seal wood 1 5,000.00 5,000.00 Sand Blast and Paint metal supports for wood structure 1 3,500.00 3,500.00 Paint Concrete Columns 1 1,850.00 1,850.00
$27,850.00
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2/5/26
contact info, not a bill to:

Nathan Valles
Cotati Engineering Services
707-665-3638
[email protected]
City of Cotati
8139 La Plaza
Cotati, CA 94931
power for new marquee in front of fire station
Qty Description Price Extended
1 connect power to sign
1 install light sensor - to marquee enclosure
1 install cell antenna - to marquee enclosure
from flex install guide
1 disconnect switch
1 copper ground rod
1 connect to cabinet grounding lugs
$ 3,895.00
optional price for alt power input
Qty Description Price Extended
1 20 amp, 120v inlet, toggle switch
$ 945.00
Scope of Work
Exclusions
permits, plans, labor outside standard working hours and shifts Total:

Total:

Provide power and connections for new sign in front of fire department. The alternate price is for an inlet that a generator can plug in to. An outdoor rated battery back up source was requested but that price is not included here. I'll need to do more research for this but the quote will likely be between $2k and $3k for the batteries, charger, and enclosure.

Quotation
CA Lic # 682968
3347 Industrial Dr. #4, Santa Rosa, CA 95403-2025
TEL#(707)528-8539 FAX #(707)528-2506
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Cotati City Council
Agenda Staff Report
Item type: PUBLIC HEARINGS (ACTION)
To: City Council
Subject: REPORT RECOMMENDING THAT THE CITY COUNCIL

INTRODUCE AN ORDINANCE AMENDING SEVERAL

SECTIONS OF THE COTATI MUNICIPAL CODE TO
CORRECT ERRORS AND STREAMLINE THE CITY’S

PERMITTING PROCESS
Date: August 11, 2026
Written by: Autumn Buss, Associate Planner
Recommendation
It is recommended by the Community Development Department that the City Council introduce an ordinance amending several chapters and sections of the Cotati Municipal Code to correct errors and streamline permitting processes.

Background
Community Development staff periodically identifies areas of the code that would benefit from minor language changes to address recurring challenges with implementation, address inconsistencies, and/or improve processes. This perspective is typically informed by community input, staff experience, and City Council direction. Over the past several months, staff have identified sections of the code that would benefit from clarifying language or minor modifications to ensure that their application is consistent and efficient or to improve the experience for community members. In each instance, the proposed amendments to the CMC are intended to improve the clarity of regulations, streamline permitting processes, correct errors and inconsistencies, and/or ensure consistency with new state laws.

The Planning Commission reviewed the proposed changes on July 20, 2026 and recommended it to the City Council for consideration.
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Analysis/Discussion
Summary of Code Updates Proposed by Ordinance
This section provides a summary of the specific changes proposed by the ordinance, along with the intent behind the proposed changes. For greater clarity regarding the proposed code language changes, staff has prepared a redline version of the draft ordinance revisions, included as Attachment A.

Proposed Change to CMC Section 3.42.040:

Section 3.42.040 establishes that fees for City services shall be adjusted annually for inflation according to the Consumer Price Index (CPI) for the San Francisco Bay Area. The proposed change is to state that the adjustment shall be based on the CPI published annually in February; the existing language in the code refers to the CPI published in April of each year.

Reason for Change: The reason for the change is to establish a consistent date for referencing the CPI used to update all of the fees identified in the City Fee Schedule. Previously, each CPI and the associated date were set through the individual resolution or ordinance adopting the fee.

Recent efforts by the City Clerk and Council have resulted in a consistent CPI date being identified for the basis of all annual fee escalators.

Proposed Change to CMC Section 17.22.020, Table 2-4:

Section 17.22.020, Table 2-4 establishes the allowable uses of properties and the permit requirements for uses within specific plan zones. The proposed changes to this section are to remove the reference to Section 17.39.030 in the entry for multifamily plex housing and add the Section 17.28.050 specific use standards to that land use, and to add a footnote to the multifamily 10+ units and multifamily plex land uses that clarifies that the applicable specific plan takes precedence in the event of inconsistency between the specific plan standards and the standards in Sections 17.39.030 and 17.39.040, respectively. In addition, the order of the listings for these two land uses in Table 2-4 are being reversed to correct an error in alphabetization.

Reason for Change: This change corrects errors made in the original ordinance adopting multifamily plex housing as a land use. Section 17.39.030 applies to multifamily projects of 10 or more units and thus should not be applied to multifamily plex housing projects, which are 9 or fewer units. Section 17.39.040, which establishes standards for multifamily plex projects, is correctly applied to this land use in Table 2-4. In addition, Section 17.28.050, which clarifies that standards found in the Downtown Specific Plan should be applied to projects in the corresponding zoning districts, was inadvertently left out of the ordinance adopting multifamily plex housing standards.

Proposed Change to CMC Section 17.24.020 Table 2-4:

Section 17.24.020 Table 2-4 identified parcel sizes and density standards for subdivision and residential development within the applicable zoning districts of the City. The proposed change is to update the table to include the recently created Transit Oriented Community (TOC) zoning district because the ordinance creating this district and the applicable development standards failed to include this information.
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Reason for change: Table 2-4 establishes minimum lot sizes and minimum and maximum density requirements for all zoning districts within the City. The ordinance creating the TOC district and the applicable development standards failed to include this information, which is critical to the consistent and orderly review of development within this zoning district.

Proposed Change to CMC Section 17.30.030, Table 3-2:

Section 17.30.030 establishes standards for fences, walls, and screening. Table 3-2 of that section sets maximum heights for different locations, and footnote 2 in the table allows that these structures may obtain minor use permit and administrative design review approval to exceed eight feet in height. The proposed change is to remove the reference to eight feet and replace it with any height limit maximum for a certain location as shown in Table 3-2.

Reason for change: Table 3-2 establishes maximum height limits from three feet to eight feet, depending on the location of the fence, wall, or screening on the property or proximity to nearby street intersections. The proposed change allows property owners to seek City approval for increased height beyond any of the various height limits stated in the table.

Proposed Change to CMC Section 17.36.090:

Section 17.36.090 contains standards for parking design and development. The proposed change is to allow up to 25% of parking spaces in a lot to be designated as compact parking spaces, and to establish standards for those spaces.

Reason for change: Local jurisdictions in California frequently allow a certain percentage of offstreet parking spaces to be designated as compact spaces to accommodate smaller-size cars. This convention recognizes that the standard size parking space is oversized for a number of small cars, and that inclusion of compact spaces for those cars is a more efficient use of parking lot space. Other communities in Sonoma County allow compact parking spaces in a range of 25% to 50% of total parking spaces. Cotati is one of two only jurisdictions in the county that does not currently address compact parking spaces in its code (the other is Healdsburg), and staff feels that this is due to oversight on the City’s part rather than a specific intention to prohibit compact parking spaces.

Proposed Change to CMC Section 17.36.100:

An update is proposed to Section 17.36.100, which regulates driveways and site access, to require a minimum off-street driveway length of thirty feet when the driveway is controlled by an access gate.

Reason for change: This provision will ensure that a vehicle accessing the property has room to park out of the public right-of-way while waiting for the gate to be opened. This requirement has been requested by the Sonoma County Fire Protection District and is a standard safety requirement for properties secured by an access gate.

Proposed Changes to CMC Sections 17.39.030 and 17.39.040, Subsection A:

Sections 17.39.030 and 17.39.040 set standards for multifamily projects of 10-plus units and multifamily plex projects of 9 or fewer units, respectively. As originally adopted, both code 63 of 160
sections require that the third or higher stories of such developments are subject to a minimum thirty-foot setback from any property line adjacent to properties in the NL or NM zoning districts that are developed with single-family dwellings. The proposed change in this ordinance would subordinate the setback requirement to a project’s ability to meet the minimum density required by the zoning designation for the property.

Reason for change: The City’s zoning code sets minimum residential density standards by zoning district to better ensure sufficient housing availability and affordability for Cotati residents and employees. The subject setback requirement in Sections 17.39.030 and 17.39.040 creates a potential internal conflict in the zoning code that could render a property undevelopable if it prevents a potential development project from meeting the density requirements, as well as derailing housing development. The proposed change will address this inconsistency by allowing a project to move forward even if it does not meet the setback requirements.

Proposed Changes to CMC Sections 17.39.030(G) and 17.39.040(D):

As originally adopted, Sections 17.39.030 and 17.39.040 set standards for refuse containers and dumpsters for multifamily and multifamily plex developments, including type, placement, and screening. The proposed changes would clarify that screening must be provided for individual containers so that they are not visible from the street. Minor additional clarifying language is also proposed.

Reason for change: The existing standards for type of refuse containers does not take into account potential variations in site layout, street frontage, and refuse hauler access. Experience with recently permitted projects has illustrated the need for more flexibility in type and size of containers to prevent proliferation of individual containers, reduce visual clutter, improve hauler access, and address different site layouts.

Proposed change to CMC Section 17.44.040:

Section 17.44.040(B) sets forth the permit application requirements for telecommunications facilities. The proposed change will add a requirement for the submittal of a Radio Frequency (RF) Exposure Report as required by the FCC.

Reason for change: This code update will compel project applications to be consistent with requirements of the FCC, ensure all information supporting a requested expansion of telecommunication facilities within the City are documented and to provide staff, the public, and city decision makers with adequate safety information early in the application review process.

Proposed change to CMC Section 17.62.060:

The proposed change to CMC Section 17.62.060 would increase the Community Development Director’s review authority for minor variances granting relief from certain requirements of the land use code from a maximum reduction of ten percent, to twenty-five percent.

Reason for change:

The reason for the proposed change to the scope of an allowable minor variance is to make its application more functional. Setback requirements are the most common variance request, and granting relief up to 10% is often not functional relief. As an example, 10% of a five- or ten-foot 64 of 160
setback would allow the setback to be reduced by 0.5 feet or 1-foot respectively. Allowing up to 25% would make the application of a minor variance more functional and provide relief in more situations.

Proposed Rezoning of APN 144-720-061:

The property at APN 144-720-061 is proposed to be rezoned from the Commercial E. Cotati Corridor (CE) to Neighborhood Medium Density (NM).

Reason for change:

This property was inadvertently left out of the rezoning of a number of properties when the Santero Way (SW) and Transit-Oriented Communities (TOC) zoning districts were adopted in 2025. Rezoning of this property is required for General Plan consistency.

Planning Commission Recommendation
On July 20, 2026, the Planning Commission held a public hearing on the proposed ordinance and unanimously approved a resolution recommending Council adoption.

Financial Considerations
Beyond the staff time to draft the ordinance, there are no financial impacts to the City from adoption of the proposed ordinance.

Environmental Issues
In conformance with California Environmental Quality Act (CEQA), staff finds that the proposed amendments to the Cotati Municipal Code identified in the draft ordinance are related to and implement the goals, policies, and objectives of the 2015 General Plan and the 2023-31 Housing Element, and therefore finds that these proposed revisions conform to CEQA Guidelines Section 15183, which provides a streamlined review of the environmental impacts of the project by tiering from the program level analysis prepared for the Cotati General Plan and its certified EIR and/or the Housing Element and its certified Mitigated Negative Declaration (MND), and other previously completed environmental analysis. Staff further finds that all adopted mitigating General Plan policies and mitigation measures identified in the 2015 General Plan EIR and/or 2023-2031 Housing Element MND address any potential environmental impacts of the proposed code changes. Finally, future project-specific environmental analysis of any permit or variance proposed under the amended Code will be required and will allow projectspecific impacts not previously identified or anticipated to be addressed. 65 of 160
ORDINANCE NO.

AN ORDINANCE OF THE COUNCIL OF THE CITY OF COTATI AMENDING CHAPTERS 3.42 FEE AND SERVICE CHARGE REVENUE/COST COMPARISON SYSTEM, 17.22 ALLOWABLE LAND USES, 17.24 ZONING DISTRICT DEVELOPMENT STANDARDS, 17.30 STANDARDS FOR ALL DEVELOPMENT AND LAND USES, 17.36 PARKING AND LOADING, 17.39 OBJECTIVE DESIGN STANDARDS, 17.44 TELECOMMUNICATIONS FACILITIES, AND 17.62 PERMIT

REVIEW AND DECISIONS OF THE COTATI MUNICIPAL CODE AND REZONING OF APN 144-720-061 FROM COMMERCIAL E. COTATI CORRIDOR (CE) TO

NEIGHBORHOOD MEDIUM DENSITY (NM) TO CORRECT ERRORS AND

STREAMLINE PERMITTING PROCESSES
WHEREAS, on March 24, 2015, the Cotati City Council adopted its updated General Plan (Resolution No. 2015-12), which identifies the City’s vision for the future and provides a framework to guide decisions on growth and development consistent with the quality of life desired by Cotati citizens. On March 24, 2015, the Cotati City Council also certified the City of Cotati General Plan Environmental Impact Report (EIR), which reviewed potentially significant environmental effects resulting from the plan’s implantation and developed measures and policies to mitigate those impacts to less-than-significant levels; and
WHEREAS, on May 24, 2023, the Cotati City Council adopted the 2023-2031 Housing Element Update to the General Plan (“Housing Element”), which includes goals and policies related to housing; and
WHEREAS, among the purposes of the Cotati Municipal Code are codification of standards and establishment of permitting procedures for development within city limits, and implementation of the General Plan including the Housing Element; and
WHEREAS, the Legislature of the State of California has in Government Code Sections 65302, 65560, and 65800 conferred upon local governments the authority to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry; and WHEREAS, on July 20, 2026, the Planning Commission of the City of Cotati held a duly noticed public hearing to review the proposed ordinance adopting amendments to update the Cotati municipal code to correct errors and streamline permitting processes. After receiving the staff report, reviewing a presentation from the Planning Division, and considering all oral and written comments submitted to the City regarding the Ordinance, the Planning Commission voted to approve a resolution recommending City Council adoption of the proposed ordinance; and WHEREAS, based on the record, the City Council finds that the proposed zoning code amendments are consistent with and facilitate the General Plan and Housing Element; and WHEREAS, on August 11, 2026, the City Council of the City of Cotati held a duly noticed public hearing on the proposed ordinance to establish amendments to the Cotati Municipal Code to 66 of 160 correct errors and streamline permitting processes, reviewed the staff report, received a presentation from the Planning Division, and considered all oral and written comments submitted to the City regarding the Ordinance prior to voting to introduce the Ordinance.

NOW THEREFORE THE CITY COUNCIL OF THE CITY OF COTATI DOES ORDAIN AS FOLLOWS:

SECTION 1: Recitals.

The above recitals are true and correct and are incorporated into the findings herein.

SECTION 2: Record
The Record of Proceedings (“Record”) upon which the City Council makes its decision includes, but is not limited to: 1) the 2015 General Plan, 2) the FEIR certified for the 2015 General Plan, 3) the 2023-2031 Housing Element Update adopted by the City Council in 2023, 4) the Mitigated Negative Declaration certified for the 2023-2031 Housing Element, and 5) all staff reports, City files and records, and other documents prepared for and/or submitted to the City Council related to adoption of the amendments to the Cotati Municipal Code to correct errors and streamline permitting processes.

SECTION 3: General Plan Consistency
The Council of the City of Cotati does hereby find that the amendments to the Cotati Municipal Code to correct errors and streamline permitting processes, as set forth in this Ordinance, are in the best interest of the City in that they will further established goals, policies, and implementation programs of the General Plan, including the Housing Element, to streamline permitting processes, provide excellent customer service, use land appropriately, and expand housing opportunities.

More specifically, the proposed amendments to Chapters 3.42 Fee and Service Charge Revenue/Cost Comparison System, 17.22 Allowable Land Uses, 17.24 Zoning District Development Standards, 17.30 Standards for All Development and Land Uses, 17.36 Parking and Loading, 17.39 Objective Design Standards, 17.42 Standards for Specific Land Uses, 17.44 Telecommunication Facilities, and 17.62 Permit Review and Decisions, and rezoning of APN 144- 720-061 from Commercial E. Cotati (CE) to Neighborhood Medium Density (NM) are consistent with and implement the following General Plan goals, policies, and programs. These changes will serve to streamline the permitting process, allow for flexibility in the development of parking areas and fences, facilitate housing development, establish consistency in permitting procedures, improve emergency response, encourage mixed-use development, expand the clarity and transparency of regulations, and improve customer service.

Goal CI 5: Create a balanced parking supply that accommodates demand while maximizing efficiency.

Objective CSF-1B: Ensure the provision of high-quality utility infrastructure to all areas within the city.

Policy CSF 5.5: Continuously seek ways to improve City government service levels, including the development review and permitting process, responses to citizen inquiries, and the dissemination of information to the public. 67 of 160
Policy EV 1.11: Encourage commercial uses that provide everyday goods and services for residents.

Policy EV 1.12: Encourage the growth of new commercial enterprises within appropriately zoned areas while maintaining the stability of the existing commercial businesses.

Policy EV 1.18: Ensure clarity and transparency in local regulations, permitting processes, and fee structures.

Policy LU 2.5: Locate medium and higher density housing within easy walking or bicycling distance of public facilities, services, transit, and major employers.

Policy LU 2.10: Encourage mixed-use, pedestrian-, and transit-oriented development, with a focus on the Hub and major corridors, and continue to prioritize implementation of the Downtown Specific Plan in order to provide a range of housing opportunities and expand the range of goods and services available to nearby residents,
Policy LU 3.2: Encourage infill development of vacant lots within existing commercial districts and the core downtown/business areas and prioritize such development.

Goal LU 4: Provide a streamlined and straightforward permitting process that promotes transparency, predictability, cost savings, and customer service.

Policy SA 1.3: Keep emergency access routes free of traffic impediments.

Policy SA 1.5: Ensure that all areas of the city are accessible to emergency response providers.

Policy H-2.11 Encourage housing development on existing infill sites in order to efficiently utilize existing infrastructure.

Policy H-3.1 Ensure that the City’s development standards encourage development of a range of housing types, including multifamily, mixed use, high density residential, accessory dwelling units, cottage housing units, and single-family units.

SECTION 4: Compliance with the California Environmental Quality Act.

In conformance with California Environmental Quality Act (CEQA), the City Council finds that the proposed amendments to the Cotati Municipal Code identified herein are related to and implement the goals, policies, and objectives of the 2015 General Plan and the 2023-31 Housing Element, and therefore finds that these proposed revisions conform to CEQA Guidelines Section 15183, which provides a streamlined review of the environmental impacts of the project by tiering from the program level analysis prepared for the Cotati General Plan and its certified EIR and/or the Housing Element and its certified Mitigated Negative Declaration (MND), and other previously completed environmental analysis.

The Council further finds that all adopted mitigating General Plan policies and mitigation measures identified in the 2015 General Plan EIR and/or 2023-2031 Housing Element MND address any potential environmental impacts of the proposed code changes. Finally, future project-specific environmental analysis of any permit or variance proposed under the amended Code will be required and will allow project-specific impacts not previously identified or anticipated to be addressed.

SECTION 5: Amendment to the Cotati Municipal Code. Chapter 3.42, Section 3.42.040, Subsection (B) is amended to read as follows:

3.42.040 Establishment of fees and adoption of percentage of said fees which must be paid. 68 of 160 (excerpt)
B. Unless otherwise required by state law, the city council shall adopt the fee and service charge schedule by resolution. Said resolution may include an inflationary index that shall allow for administrative inflationary increases; provided, that such increases do not exceed the established index factor. Unless otherwise specified by resolution, the fees and service charges listed in detail in the city's "Master Fee Schedule" shall be automatically adjusted annually in July for Consumer Price Index (CPI) increase so as to recover the listed percentage of costs reasonably borne necessary to provide the listed regulation, product or service. The CPI increase shall be based on the published CPI for the San Francisco Area (San Francisco – Oakland – Hayward) February Index, and rounded to the nearest fifty cents unless a different edition or rounding is otherwise specified by resolution.

SECTION 6: Amendment to the Cotati Municipal Code. Chapter 17.22, Section 17.22.020, Table 2-4 rows for land uses “Multifamily housing 10+ units” and “Multifamily Plex” and Table 2-4 footnotes are amended to read as follows:

17.22.020 Allowable land uses and planning permit requirements. (excerpt) Table 2-4
Allowed Land Uses and Permit Requirements for Transit Corridors and Specific Plan Districts
P
MUP
UP
S
—
Permitted use, zoning clearance required
Minor use permit
Use permit required
Permit requirement set by specific use regulations
Use not allowed
Permit Required by District
Land Use(1) HC LP NG CA TOC SW
Specific Use
Regulations
Multifamily housing 10+ units(9) S S S S UP P §§ 17.28.050,

17.39.030
Multifamily plex housing(10) — — P P UP MUP §§ 17.28.050,

17.39.040
Key to Zoning District Symbols
CE East Cotati Avenue Corridor CI Commercial/Industrial District CG Gravenstein Highway Corridor IG General Industrial District CD Downtown Commercial PF Public Facility District
Notes:
(1) See Article 9 of this title for land use definitions. (2) Use allowed only on second or upper floors, in compliance with § 17.24.050(C), Limitation on the Location of Allowable Land Uses, or behind an allowed ground floor street frontage use.
(3) See § 17.42.165, Retail use maximum floor area.
(4) When the Department of Alcoholic Beverage Control allows customers under 21 years of age on the premises.
(5) Artisan/craft product manufacturing uses proposed in the CE, TOC, CG, CD, HC, LP, NG, and CA districts must be located within buildings and suites designed and oriented to engage and encourage pedestrian activity and interaction with the surrounding uses. Uses in these districts must 69 of 160 also include retail storefront presence and design characteristics, with production and manufacturing design elements (such as loading doors, material storage, etc.) oriented away from the primary entrances and street frontages of developments where they are located. (6) MUP required for outdoor dining on private property in the CD district when the dining use abuts a residential land use.
(7) Permitted as an accessory use.
(8) Fees for farmers market planning permit applications shall be calculated at 50% of the fees set forth in the fee schedule as described in § 17.60.060, Application fees. Use permit approval shall require that the review authority first find that the proposed use will be compatible with any nearby residential uses. Notices of public hearings shall be mailed to property owners within a radius from the subject site of 600 feet, or greater at the director’s discretion. (9) In the event of inconsistency between the standards of Section 17.39.030 and the applicable specific plan, the specific plan will take precedence.
(10) In the event of inconsistency between the standards of Section 17.39.040 and the applicable specific plan, the specific plan will take precedence.
*Use allowed only in existing (as of 2025) structures as an interim occupancy until property is redeveloped. Uses are not permitted upon or after redevelopment of SW designed properties.

SECTION 7: Amendment to the Cotati Municipal Code. Chapter 17.24, Section 17.24.020 is amended to read as follows:

17.24.020 Zoning district subdivision and density standards.

Each subdivision and residential development project shall comply with the minimum parcel size and density requirements shown in Table 2-4 for the applicable zoning district.

Table 2-4
Parcel Size and Density Standards
Zoning District Minimum Parcel Size(1) Residential Density Area(2) Width(1) Minimum Density Maximum Density
OSC Determined through subdivision review 1 caretaker unit; no other residential allowed OSR Determined through subdivision review No residential units allowed RR-1.5 1.5 acre 100 ft. N.A. 1 unit per 1.5 acres
RR-1.0 1 acre 100 ft. N.A. 1 unit per acre
RVL-0.66 0.66 acre 100 ft. N.A. 1 unit per 0.66 acres
RVL-0.5 0.5 acre 100 ft. N.A. 1 unit per 0.5 acres
NL 6,000 sq. ft.(4) 60 ft. 4 units per acre(3) 6 units per acre NM 4,000 sq. ft.(4) 50 ft. 8 units per acre(3) 10 units per acre NU 2,500 sq. ft.(4) 40 ft. 12 units per acre(3) 15 units per acre CE 2,500 sq. ft.(4) 40 ft. 12 units per acre(3) 15 units per acre CG 2,500 sq. ft.(4) 40 ft. 12 units per acre(3) 15 units per acre CD 2,000 sq. ft.(4) 20 ft. 12 units per acre(3) 15 units per acre CI 10,000 sq. ft.(4) 100 ft. N.A. 15 units per acre
TOC 2,000 sq. ft.(4) 20 ft. 25 units per acre(3) 35 units per acre PF Determined through subdivision review N.A. N.A.

SP Determined by applicable specific plan 70 of 160
Notes:
(1) Parcel depth shall be no less than the parcel width; and no more than three times the parcel width. (2) Net area. In residential subdivisions, corner lots and reversed corner lots shall have an area of at least ten percent greater than that of the minimum lot area required. (3) No residential subdivision, or residential development project with multiple units on a single parcel (including the residential component of a mixed use project) will be approved at less than the minimum density; except that in the CE, CG, and CD zoning districts, the review authority may reduce the minimum density for a mixed use project where it determines that the minimum density is not feasible due to constraints on the parcel, including topography, easements, and access. (4) Where allowed by the applicable zone, a commercial condominium, or a residential condominium, townhouse, or other common interest project may be subdivided with smaller parcels for ownership purposes, with the minimum lot area determined through subdivision review, provided that the overall development site complies with the minimum parcel size, and the total number of any dwellings is in compliance with the maximum density for the applicable zone.

SECTION 8: Amendment to the Cotati Municipal Code. Chapter 17.30, Section 17.30.030, Subsection (B) is amended to read as follows:

17.30.030 Fences, walls, and screening. (excerpt)
B. Height Limits. Each fence, wall, and hedge shall comply with the height limits shown in Table 3-2.

Table 3-2
Maximum Height of Fences, Walls, and Hedges
Location of Fence, Wall, or Hedge Maximum Height(2)
Solid wall, hedge, or fencing: 42 in.

Fencing: 42 in. in all zoning districts,
except:
a. Up to 6 ft. is allowed in RR; and
b. From 42 to 72 in. is allowed with
Administrative Design Review
approval.

Within front or street side setback
See also Section 17.30.040E (Height limit
at street corners)
Within interior side or rear setback – Residential zone 7 ft.(1) Within interior side or rear setback – Nonresidential zone 7 ft.(1) Within a zone where no setback is required
20 ft. or more to the rear of a front or street side property line 7 ft.(1) Within 20 ft. of a front or street side property line 42 in. for solid wall, hedge, or fencing 6 ft. for open fencing
At intersections of alleys, streets, and driveways within sight visibility areas. See 17.30.040E (Height limit at street corners). 3 ft.

Outside of a required setback 8 ft.(1)
Notes:
(1) Fences of up to eight feet in height are allowed by-right, provided that portions of the fence exceeding seven feet are of an open design (e.g., lattice, wrought iron or grille work). Any fence exceeding seven feet in height 71 of 160 Notes:
requires a Building Permit.
(2) A fence exceeding the allowable heights referenced above may be allowed with approval of a minor use permit and administrative design review.

SECTION 9: Amendment to the Cotati Municipal Code. Chapter 17.36, Section 17.36.090 is amended to read as follows:
§ 17.36.090 Parking design and development standards.

Automobile parking areas shall be designed and constructed in compliance with the following standards:

A. Location of Parking. Off-street parking areas shall be located as follows:

1. Residential Parking. Parking for a residential use shall be located on the same property as each residential unit served, except for mixed use projects developed in compliance with Section 17.42.100 and projects developed with shared and/or street or public parking lot parking spaces in compliance with Section 17.36.080. Garage parking shall be located in compliance with the garage setback requirements of the applicable zoning district in Article 2 (Community and Project Design) of this title and Section

17.42.160(F)(2). The location of parking shall also comply with the requirements of subsection (A)(3) of this section.

2. Nonresidential Parking. Parking for a nonresidential use shall be located on the same parcel as the use served, or within three hundred feet of the parcel, where the review authority determines that there is reasonable access to and from the use served. The location of parking shall also comply with the requirements of subsection (A)(3) of this section.

3. Parking Adjacent to Streets. No parking space or parking aisle shall be located between a building, and a public or private street, except for:
a. Parking for a building on a corner lot, where the building is located at the front property line with the parking behind, and the parking is separated from the street side property line by a twenty-foot landscape buffer and street wall approved by the review authority (see Figure 3-9); and b. The "auto and vehicle sales and rental," "building and landscape materials sales," "construction and heavy equipment sales and rental," and "mobilehome, boat, and RV sales" land use types in the CI zoning district, and the "building and landscape materials sales" land use type in the CG zoning district.

4. Parking Within Required Setbacks. No parking space or parking aisle shall occupy a required front or street side setback, with the exception that driveways that access parking spaces or garages for a single-family residence or a two-unit multifamily plex development (duplex) may also be used for parking. No driveway shall be located between a residential structure and the street in the street side setback of a corner lot, with the exception of a driveway accessing parking spaces or a garage to the rear of the residential structure directly from the side street. No residential parking space for a single-family dwelling shall occupy a required internal side or rear setback, except within an enclosed garage that complies with the garage setback requirements of Section 17.42.160(F)(2). See also Section 17.30.020(E)(3). Uncovered parking spaces or aisles for multifamily residential projects may occupy the rear or interior side setback; provided, that a minimum thirtyinch-wide landscape area is maintained between the parking or aisles and the property line, and curbing or wheel stops are provided in compliance with subsection J of this section.

B. Access to Parking. Access to parking shall be provided as follows for all parking areas other than for 72 of 160 individual single-family residences and two-unit multifamily plex developments (duplexes). Site design shall minimize the amount of paved surfaces and driveway lengths while providing for safe and suitable access for vehicular circulation.

1. Parking areas shall provide suitable maneuvering area so that vehicles exit to a street in a forward direction.

Parking lots shall be designed to prevent access at any point other than at designated access drives. Singlefamily residences and two-unit multifamily plex developments (duplexes) are exempt from this requirement.

2. A commercial or industrial use with twenty or more parking spaces shall have access driveways that are not intersected by a parking aisle, parking space, or another access driveway for a minimum distance of twenty feet from the street right-of-way, to provide a stacking area for vehicles entering and exiting the parking area.

See Figure 3-9.

Figure 3-9. Queuing Area

3. A minimum unobstructed clearance height of fourteen feet shall be maintained above areas accessible to vehicles within nonresidential uses.

C. Access to Adjacent Sites. The city may require the design of a parking area to provide vehicle and pedestrian connections to parking areas on adjacent properties, to provide for convenience, safety, and efficient circulation. Where provided, a joint access agreement running with the land shall be recorded by the owners of the abutting properties, as approved by the director, to guarantee the continued availability of the shared access between the properties. See Figure 3-10.

Figure 3-10. Access to Adjacent Sites
D. Compact Parking Stalls. Up to twenty-five percent of the required off-street automobile parking spaces may be compact stalls. The compact stalls shall be distributed throughout the parking area.

E. Parking Stall and Parking Aisle Dimensions. Each parking stall and parking aisle for all land uses shall comply with the minimum dimension requirements in Tables 3-8 and 3-9, and as illustrated in Figure 3-11. 73 of 160 Residential garages shall comply with the "Minimum Parking Stall Dimensions" in Table 3-8.

Table 3-8
Minimum Parking Stall
Dimensions
Type of Parking Stall Width Length including bumper
overhang. See Section

17.36.090(K).

Standard 9 feet 18 feet
Compact 8 feet 16 feet
Table 3-9 Parking Aisle Width
Type of Parking Aisle Minimum Parking Aisle
Width
Where the number of parking spaces to be served is less than four, or where vehicle movement is one-way
12 feet
Where parking spaces for four or more cars are accessed by a two-way aisle, and:

Where the spaces are at an angle of 45 degrees to the aisle. 15 feet Where the spaces are at an angle of greater than 45
degrees, but less than 60 degrees to the aisle.
18 feet
Where the spaces are at an angle of greater than 60
degrees, but less than 90 degrees to the aisle.
20 feet
Where the spaces are at an angle of 90 degrees or greater to the aisle.
24 feet
74 of 160
Figure 3-11. Parking Lot Dimensions
F. Landscaping. Landscaping shall be provided in compliance with Section 17.34.050(D) of this title.

G. Lighting. The lighting of parking spaces, parking aisles, parking lots, and driveways shall comply with Section 17.30.060 (Outdoor lighting).

H.Screening of Parking. Where the edge of an outdoor parking area with four or more parking spaces is less than ten feet from an RVL, NL, or NM zoning districts, the review authority may require the screening of the parking area as follows:

1. A berm with a minimum height of forty-eight inches, topped with screening landscaping materials that will extend to a minimum height of eight feet within two years of planting; or

2. A masonry wall of the maximum height allowed by this land use code.

I. Parking Stall Striping and Identification. Parking stalls shall be clearly outlined with four-inch-wide lines painted on the parking surface. Carpool and compact stalls shall be clearly identified for the specific use only, using four-inch wide letters painted on the parking surface. The striping and identification shall be continuously maintained in a clear and visible manner. Changes to any parking stall or lot shall require the prior approval of a re-striping plan by the director.

J. Surfacing. 75 of 160

1. All-Weather Surfacing Required. All parking spaces and maneuvering areas required by this section, and as shown on the approved plans, shall be graded and well-drained, shall be permanently maintained with dustfree surfacing, and in all zoning districts shall be paved with two inches of asphaltic concrete, or other allweather surfacing as required by the city engineer (e.g., turf block or other permeable surfacing materials that provide for water infiltration into the ground).

2. Exceptions to All-Weather Surfacing. An exception to the paving requirement may be granted made in the case of a single parcel in the RR or RVL zoning district with at least seventy-five feet of frontage on a public street, where the director may waive the driveway paving requirements due to the rural character of the area which makes the waiver desirable, with a requirement that a dust-free surface be provided (e.g., gravel, turf block, etc., where appropriate).

K. Wheel Stops/Curbing.

1. Continuous concrete curbing at least six inches high and six inches wide shall be provided for parking spaces located adjacent to fences, walls, property lines, landscaped areas, and structures. Individual wheel stops may be provided in lieu of continuous curbing when the parking is adjacent to a landscaped area, and the drainage is directed to the landscaped area, subject to the approval of the review authority.

2. When provided, wheel stops shall be placed to allow for two feet of vehicle overhang area within the dimension of the parking space.

SECTION 10: Amendment to the Cotati Municipal Code. Chapter 17.36, Section 17.36.100 is amended to read as follows:

17.36.100 Driveways and site access.

Each driveway providing site access from a street, alley, or other public right-of-way shall be designed, constructed, and permanently maintained as follows:

A. Number of Driveways.

1. Single-Family Dwellings.
a. A parcel with a single-family dwelling shall be allowed only one driveway, except as allowed by following subsection (A)(1)(b) of this section.
b. A parcel within the RR or RVL zoning districts with a frontage of two hundred feet or more may have two separate driveways, or one circular driveway, provided that the resulting curb cuts are separated by a minimum distance of one hundred feet, or a lesser distance approved by the city engineer based on consideration of site topography and traffic safety.

2. Multifamily and Nonresidential Projects.
a. A multifamily or nonresidential project shall have no more than two driveways, unless the review authority determines that more than two driveways are required to accommodate anticipated project traffic, based on a traffic study.
b. Whenever a property has access to more than one street, access shall be generally limited to the lowest volume street, to minimize the traffic impacts of the project.

B. Location of Driveways. 76 of 160

1. No driveway shall provide access to a site across a front property line in the CE, CG, and CD zoning districts unless no access to parking at the rear of the parcel can be obtained from an alley, street side property line, or across adjacent parcels.

2. Distance From Street Corner. No driveway shall be located less than one hundred fifty feet from the nearest street intersection, as measured from the centerline of the driveway to the centerline of the nearest travel lane of the intersecting street. A lesser distance may be approved by the city engineer for parcels with street frontages of less than one hundred fifty feet.

3. Driveway Spacing. Driveways shall be separated along the street frontage as follows:
a. Single-Family and Plex Multifamily Residential Development. Driveways shall be separated by at least six feet, unless a shared single driveway is approved by the review authority, or a greater separation is required by the city engineer. The six-foot separation does not include the transition or wing sections on each side of the driveway; and
b. Multifamily and Nonresidential Development. Where two or more driveways serve the same or adjacent multifamily or nonresidential development, the centerline of the driveways shall be separated by a minimum of fifty feet. Exceptions to this standard shall be subject to the approval of the city engineer.

C. Driveway Width.

1. Single-Family Dwellings. Each parcel with a single-family dwelling (excluding accessory dwelling units) shall have a driveway with a minimum width of ten feet and maximum width of twenty feet.

2. Two-Unit Multifamily Plex Development (Duplex). Each parcel with a duplex development (excluding accessory dwelling units) shall have a driveway with a minimum width of twelve feet and maximum width of twenty feet, or as determined by the fire marshal.

3. Three-Unit Multifamily Plex Development (Triplex). Each parcel with a triplex development (excluding accessory dwelling units) shall have a driveway with a minimum width of sixteen feet and maximum width of twenty feet, or as determined by the fire marshal.

4. Multifamily Development of Four or More Dwelling Units. Each parcel with a multifamily development of four or more dwelling units (excluding accessory dwelling units) shall have a driveway with a minimum width of twenty feet and maximum width of twenty-six feet, or as determined by the fire marshal.

5. Nonresidential Projects. The minimum width of driveways providing access to nonresidential parking spaces and lots shall comply with the requirements for parking aisle widths in Table 3-9. The maximum driveway width shall be thirty feet, exclusive of the width of a median divider.

D. Driveway Length on Gated Property. On any property with a gated driveway, the minimum off-street length of the driveway between the public right-of-way and the gate shall be thirty feet, to provide a stacking area for vehicles out of the public right-of-way.

E. Clearance from Obstruction. The nearest edge of a driveway curb cut shall be at least three feet from the nearest property line, the centerline of a fire hydrant, light standard, traffic signal, utility pole, or other similar facility. Driveways shall have a minimum overhead clearance of fourteen feet in height, except within a parking structure, where clearance may be reduced to seven feet, six inches.

F. Surfacing. All access driveways required by this section, and as shown on the approved plans, shall be 77 of 160 graded and properly drained, shall be permanently maintained with dust-free surfacing, and shall be paved with two inches of asphalt, concrete, paving units, or high-volume fly ash concrete.

1. The review authority may authorize the use of other all-weather surfacing, where the review authority determines, in consultation with the city engineer, that the driveway is not needed for pedestrian access, and that the alternative surfacing will not impair accessibility for emergency vehicles. For the purposes of this section, alternative all-weather surfacing includes turf block, Hollywood driveway, and/or other surfacing materials that provide for water infiltration into the ground while providing adequate support for vehicles.

2. A driveway with a slope of ten percent or greater shall be paved with asphalt or concrete, or other material determined by the city engineer to be equally resistant to erosion.

G. Woonerf (Multi-Use/Multi-Modal Zone). Any internal driveway within a multifamily development of ten units or more, or the residential portion(s) of a horizontal mixed-use project with ten or more residential units, shall be designed as a woonerf in keeping with the standards of this section. Woonerfs or woonerf elements may also be included as a part of other residential projects such as cottage courts, plex housing, and singlefamily developments and in commercial developments to the extent feasible.

A woonerf is an internal driveway within a development used as a multi-modal, multi-use shared space where priority is given to pedestrians and bicycles. Motor vehicles are considered guests in a woonerf, and as such, are subject to traffic calming and reduced speed limits in order to force drivers to reduce travel speeds and drive with caution so that all users feel welcome and safe.

Features of woonerfs include special paving and signage, a curbless design, traffic calming measures, and integration of trees, landscape elements, seating, lighting, and other amenities. Woonerfs also function as play courts, recreation spaces, and/or social areas for residents. The presence of woonerfs can promote more social interaction and enhance the appearance of a private development for the benefit of the development's residents and visitors.

1. Location of a Woonerf.
a. Any internal driveways within a development shall be designed as woonerfs in accordance with this section, with the exception of those accommodating heavy circulation, which shall be defined as those driveways experiencing more than one hundred motor vehicles trips during the afternoon or evening peak hour. To the extent possible, developments shall be designed to distribute motor vehicle traffic so that internal driveways are suitable for woonerfs.
b. Woonerfs shall be located entirely on privately owned property, outside of the public right-of-way, and on the same parcel as the development they serve.
c. A woonerf shall be located only on an internal driveway that serves a single development, and cannot be located on a shared driveway serving more than one development or on a driveway that provides a vehicular connection between developments. A single development may include multiple woonerfs, which may be connected to one another.
d. Woonerfs shall be located near residential unit entries, common areas, and other amenities; an excess area at the fringe of the development is not an appropriate location for a woonerf.

2. Woonerf Design and Development Standards.
a. Woonerfs may be designed for one-way or two-way motor vehicular traffic. 78 of 160 b. Woonerfs shall be designed to minimize the possibility on nonresident cut-through travel from one public street to another.
c. Each woonerf shall have clear and distinctive entrances and exits with signage indicating the woonerf status, a change in pavement texture or color, and at entrances, a traffic calming feature such as a ramp up and/or chicane. Design measures and signage shall be placed sufficiently in advance of exits to ensure that pedestrians and bicyclists are aware that they are leaving the woonerf. d. Woonerf entrance(s) shall be a minimum of twenty feet from any intersection with a public street or nonwoonerf driveway (or fifty feet minimum from an arterial street) to provide a clear line of sight, allow motorists time to reduce speed, and allow sufficient motor vehicle stacking space (this distance shall be referred to as the "transition zone"). The transition zone shall be designed to slow traffic and alert drivers to the upcoming woonerf, with cautionary signage and a narrowed driveway, landscaping, and/or other measures. e. The minimum length of a woonerf shall be sixty feet, excluding the transition zone(s). Portions of the woonerf should be wider or narrower at various locations to allow for traffic calming, seating, other amenities, and/or safe motor vehicle passing. The minimum nonobstructed width for motor vehicle travel at any point along the woonerf shall be thirteen feet. Periodic passing bays shall be provided as needed to minimize conflict between vehicles traveling in opposite directions, in the case of a two-way woonerf. f. Continuous curbs shall be eliminated to emphasize that the space is shared between pedestrians, bicyclists, and motorists. Varying pavement, planters, decorative bollards, and/or similar features shall be used to prevent and/or discourage motorists from using pedestrian-only areas. Seating and play areas shall be protected from the path of motor vehicles by bollards, planters, and/or similar features. g. Traffic calming measures shall be located no less than one hundred feet apart within the woonerf so that there is no length that would allow drivers to exceed the speed limit or otherwise operate their vehicles as though they have priority over pedestrians or bicyclists. In addition, forward visibility within the woonerf shall be limited to the extent possible by chicanes, landscaped planters, or other suitable traffic calming measures in order to force drivers to reduce speed.
h. The following traffic calming measures are not appropriate for a woonerf: speed bumps, speed humps, speed tables, dips, medians, traffic lights, pedestrian crossings, bicycle lanes, and stop signs (except at woonerf exits/intersections).
i. The speed limit in a woonerf shall be posted at eight miles per hour. This speed limit will apply to all wheeled vehicles or devices as well as motor vehicles.
j. Emergency vehicle access shall be required as determined by the fire marshal. Traffic calming measures and other elements must not interfere with emergency vehicle access; it is vital to ensure that emergency vehicles can enter and exit, as well as maneuver through the woonerf. Clear space around fire hydrants must be provided to facilitate emergency access.
k. A woonerf shall incorporate outdoor seating; landscaping including trees, planters, and shrubs; bicycle parking; and pedestrian scale lighting to make the woonerf more attractive and to calm traffic. Seating areas shall be provided at a minimum of every one hundred feet to encourage people to use the woonerf for various activities. Play areas and equipment, drinking fountains, trash and recycling receptacles, and other amenities may also be provided. The design of the woonerf should strive to create a series of "outdoor living rooms" for the use of residents. 79 of 160
l. The woonerf surface shall be constructed of varying decorative smooth/flat paving (which may be permeable) and/or stamped, scored, and colored asphalt or concrete. Special paving shall be applied to the full width and length of the woonerf but different areas may utilize different treatments. m. Bicycle parking shall be provided within the woonerf, in accordance with the standards set forth in the Cotati Land Use Code and Bicycle and Pedestrian Master Plan. Bicycle parking should be located for maximum convenience and security – close to dwelling units, near the center of the woonerf, and away from public streets to the extent possible.
n. Space provided as a woonerf according to this section shall not be used to meet the open space or other common area space requirements for the development, unless authorized by the planning commission and/or city council.

3. Automobile Parking in a Woonerf.
a. Parking within a woonerf is allowed, with parallel parking preferred; provided, that the design and placement of the parking reinforces the concept that the automobile is not the predominant element. Parking spaces must be spaced intermittently; no more than two adjacent parallel spaces and no more than three adjacent nonparallel spaces shall be allowed and a minimum of twenty feet between the parking areas shall be provided to allow for seating, landscaping, and other amenities. Nonparallel spaces shall not be in the form of tandem parking in front of garages. Parking spaces in the woonerf may not be located directly across from one another, unless at least one side is located within fully enclosed garages. b. Parking spaces shall be clearly marked and delineated from other areas of the woonerf by physical elements such as bollards, landscaping, and/or different paving materials. In addition, the parking design shall incorporate mechanisms to calm traffic and protect pedestrians and bicyclists, such as chicanes, bollards, or curb extensions.
c. Parking spaces in the woonerf shall not be located within thirty-five feet of the woonerf's entrance, exit, or intersection with other woonerfs.
d. Parking stall and aisle dimensions in a woonerf shall be as follows:
i. Parallel parking space: seven feet wide by twenty-four feet long; ii. Nonparallel parking space: nine feet wide by eighteen feet long, if adjacent to another parking space; otherwise, seven feet wide by eighteen feet.
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Figure 3-13. Woonerf Entry Sign Example
Figure 3-12. Woonerf Element Examples (Not to Scale) (Design Shall Comply With Emergency Vehicle Access Regulations)

4. Modifications to Standards. Applicants may request modifications to the woonerf provisions. The planning commission and/or city council may grant exceptions from the above-referenced provisions of the woonerf regulations if any of the following apply:
a. The site is constrained due to unusual shape, topography, easements, or sensitive environmental areas, and the alternative design would serve to protect sensitive natural resources. b. The planning commission and/or city council find the alternative design concept provides a high level of design quality and generally meets the intent of the above regulations. Acceptable alternative designs would 81 of 160 create usable, safe, pleasant outdoor spaces for residents and reduce the impacts of motor vehicles through concepts such as peripheral parking, clustered parking, and/or significant centralized open space amenities that serve all of the residential units.

SECTION 11: Amendment to the Cotati Municipal Code. Chapter 17.39, Section 17.39.030, Subsection (A)(3) is amended to read as follows:

17.39.030 Multifamily objective residential design standards. (excerpt) (17.39.030(A))

3. A third story (or higher) portion of any multifamily building shall be set back a minimum of thirty feet from any property line adjacent to properties in the NL or NM zoning districts that are developed with single-family dwellings, unless compliance with this standard would make it infeasible for the project to meet the minimum density required by this title.

SECTION 12: Amendment to the Cotati Municipal Code. Chapter 17.39, Section 17.39.030, Subsection (G)(5) is amended to read as follows:

17.39.030 Multifamily objective residential design standards. (excerpt) (17.39.030 (G))

5. Refuse Containers
a. Provide dumpsters for refuse collection within a roofed enclosure(s) with walls a minimum of six feet tall.

Allow adequate enclosure size to ensure that the necessary landfill, compost, and recycling containers are accommodated. All enclosures and gates should be designed to withstand heavy use. Provide wheel stops or curbs to prevent dumpsters from impacting the walls of the enclosure. b. Coordinate with the refuse pickup provider to determine the size and number of dumpsters required to accommodate all waste streams (landfill, recycling, and compost). c. Provide an opening so that pedestrians can access the dumpsters without opening vehicular service gates. d. Provide lighting at refuse enclosures for nighttime security and use. e. Locate dumpster enclosures so that no dwelling is closer than 20 feet (including those on abutting properties), or more than 100 feet from a residential unit. No minimum distance from dwellings is required if dumpsters are located within a fully enclosed room.

SECTION 13: Amendment to the Cotati Municipal Code. Chapter 17.39, Section 17.39.040, Subsection (A)(5) is amended to read as follows:

17.39.040 Multifamily plex objective residential design standards. (excerpt) (17.39.040(A))

5. The maximum height for multifamily plex housing is three stories. A third story must be set back a minimum of thirty feet from any property line adjacent to properties located in lower-density zoning districts that are developed with single-family dwellings, unless compliance with this standard would make it infeasible for the project to meet the minimum density required by this title. 82 of 160 SECTION 14: Amendment to the Cotati Municipal Code. Chapter 17.39, Section 17.39.040, Subsection (D)(5) is amended to read as follows:

17.39.040 Multifamily plex objective residential design standards. (excerpt) (17.39.040(D))

5. Refuse Containers.
a. Four units or less may be served by individual or shared refuse containers, which must be located in a garage(s) or screened storage area or enclosure that is not visible from the street. b. Projects of five units or more shall provide dumpsters for garbage collection within a roofed enclosure, unless otherwise approved by the City.
c. The project applicant shall coordinate with the refuse pickup provider to determine the size and number of containers or dumpsters required to ensure that all waste streams (landfill, recycling, and compost) are accommodated.
d. Dumpster enclosures shall be roofed and incorporate walls a minimum of six feet tall. Allow adequate size to accommodate all necessary landfill, compost, and recycling dumpsters or containers. All enclosures and gates should be designed to withstand heavy use. Provide wheel stops or curbs to prevent dumpsters from impacting walls of enclosure.
e. Provide an opening in enclosures so that pedestrians can access the containers or dumpsters without opening vehicular service gates.
f. Provide lighting at refuse enclosures for nighttime security and use. g. Locate dumpster enclosures so that no dwelling is closer than twenty feet (including those on abutting properties), or more than one hundred feet from a residential unit. No minimum distance from dwellings is required if dumpsters are located within a fully enclosed room.

SECTION 15: Amendment to the Cotati Municipal Code. Chapter 17.44, Section 17.44.040, Subsection (D) (5) is amended to read as follows:

17.44.040 Permit requirements. (excerpt)
B. Application Requirements. In addition to the information required for use permit or minor use permit application by Chapter 17.60 (Permit Application Filing and Processing) of this title the application for a communication facility shall include:

1. Certification acceptable to the director that the proposed facility will at all times comply with all applicable health requirements and standards pertaining to electromagnetic and/or radio frequency radiation; and

2. A report, as required by the police department, to evaluate the potential for interference (e.g., HF, UHF, VHF, eight hundred mHz). The applicant shall be responsible for paying any costs incurred by the city, including the costs of retaining consultants, to review and analyze the report.

3. To ensure all proposed and future towers are FCC compliant, the applicant shall submit the Radio Frequency (RF) Exposure Report as required by the FCC. Any subsequent additions and/or modifications to this facility will require submission of an updated RF Exposure Report prior to building permit issuance. 83 of 160 SECTION 16: Amendment to the Cotati Municipal Code. Chapter 17.62, Section 17.62.060 is amended to read as follows:

17.62.060 Variance and minor variance.

A. Purpose. The variance and minor variance provide a process for city consideration of requests to waive or modify certain standards of this land use code when, because of special circumstances applicable to the property, including location, shape, size, surroundings, topography, or other physical features, the strict application of the development standards otherwise applicable to the property denies the property owner privileges enjoyed by other property owners in the vicinity and in the same zoning district.

B. Applicability. A variance or minor variance may be granted to waive or modify any requirement of this land use code except: allowed land uses; residential density; specific prohibitions (for example, prohibited signs), or procedural requirements.

C. Review Authority. A variance shall be approved or denied by the commission. The director may approve a minor variance to grant relief from any of the following requirements of this land use code, up to a maximum reduction of twenty-five percent:

1. Distance between structures;

2. Parcel dimensions (not area);

3. Setbacks;

4. Structure height; or

5. On-site parking, loading, and landscaping.

The director may choose to refer any minor variance to the commission for hearing and decision.

SECTION 17: Rezoning of Certain Parcels and Amendment to the Cotati Zoning Map.

The zoning map of the City of Cotati is amended to rezone one parcel from the CE zoning district to the NM zoning district and to reaffirm the Cotati General Plan. Specifically, Assessor Parcel Number (APN) 144-720-061 is rezoned from the Commercial E. Cotati Corridor (CE) Zoning District to the Neighborhood Medium Density (NM) Zoning District.

SECTION 18: Construction and severability.

It is the intent of the City Council of the City of Cotati to supplement applicable state and federal law and not to duplicate or contradict such law, and this ordinance shall be construed consistently with that intent. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this ordinance, or its application to any other person or circumstance. The City Council of the City of Cotati hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable. 84 of 160
SECTION 19: Effective date.

This ordinance shall take effect thirty (30) days after its adoption pursuant to the California Government Code.

SECTION 20: Publication.

The city clerk shall cause this ordinance to be published and/or posted as required in Section 36933 of the California Government Code.

Approved:

Mayor
Attest:

Kevin Patterson, City Clerk
Approved as to form:

John Bakker, City Attorney
This document is a true and correct copy of Ordinance Number and has been published or posted pursuant to law. California Government Code § 40806 Kevin Patterson, City Clerk
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1 Attachment A: Redline of proposed code updates for Spring 2026 Code cleanup

3.42.040 Establishment of fees and adoption of percentage of said fees which must be paid.

B. Unless otherwise required by state law, the city council shall adopt the fee and service charge schedule by resolution. Said resolution may include an inflationary index that shall allow for administrative inflationary increases; provided, that such increases do not exceed the established index factor. Unless otherwise specified by resolution, the fees and service charges listed in detail in the city's "Master Fee Schedule" shall be automatically adjusted annually in July for Consumer Price Index (CPI) increase so as to recover the listed percentage of costs reasonably borne necessary to provide the listed regulation, product or service. The CPI increase shall be based on the published CPI for the San Francisco Area (San Francisco – Oakland – HaywardSan Jose) February Index April Edition, and rounded to the nearest fifty cents unless a different edition or rounding is otherwise specified by resolution.

17.22.020 Allowable land uses and planning permit requirements.

Table 2-4
Allowed Land Uses and Permit Requirements for Transit Corridors and Specific Plan Districts
P
MUP
UP
S
—
Permitted use, zoning clearance required
Minor use permit
Use permit required
Permit requirement set by specific use regulations
Use not allowed
Land Use(1)
Permit Required by District Specific Use
HC LP NG CA TOC SW Regulations
Industry, Manufacturing and Processing, Wholesaling
Agricultural product processing — — — — — —
Artisan/craft product
manufacturing
MUP MUP MUP MUP MUP MUP See Note 5
Below
Brewery – Brew pub MUP MUP MUP MUP MUP —
Brewery – Production — — — — — —
Construction contractor — — — — — UP*
Food and beverage product
manufacturing
— — — — — MUP*
Furniture and fixtures
manufacturing, cabinet shop
— — — — MUP MUP*
Industrial research and
development
— — — MUP MUP MUP*
Laboratory – Medical,
analytical, research and
development
— — — MUP MUP MUP*
Laundry, dry cleaning plant — — — — — —
Manufacturing/processing –
Light
— — — — MUP MUP*
Manufacturing/processing –
Medium intensity
— — — — — —
Formatted: Font: Bold, Not Italic, Underline, Font color:

Text 1
Formatted: Font: Bold, Underline, Font color: Text 1
Formatted: Underline, Font color: Text 1
Formatted: Font: Not Italic
Formatted: Font: Not Italic
Formatted: Font: Not Italic
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2 Manufacturing/processing –
Heavy
— — — — — —
Media production — — — P P MUP*
Printing and publishing — — — MUP MUP MUP*
Recycling – Reverse vending
machine
— — — — — —
Recycling – Small collection
facility
— — — — — — § 17.42.150
Recycling – Medium collection
facility
— — — — — — § 17.42.150
Storage – Outdoor — — — — UP UP* § 17.42.140
Storage – Personal storage
facility (mini-storage)
— — — — — —
Storage – Warehouse, indoor
storage
— — — — — —
Wholesaling and distribution — — — UP UP —
Winery – Boutique — — UP UP UP —
P
MUP
UP
S
—
Permitted use, zoning clearance required
Minor use permit
Use permit required
Permit requirement set by specific use regulations
Use not allowed
Land Use(1)
Permit Required by District Specific Use
HC LP NG CA TOC SW Regulations
Winery – Production — — — — — —
Recreation, Education and Public Assembly Uses
Adult-oriented business — — — — — — Chapter 17.40
Commercial recreation facility –
Indoor

UP UP UP UP UP UP
Commercial recreation facility –
Outdoor
— — — — — —
Conference/convention facility — — UP UP UP —
Health/fitnessfacility UP P P P P MUP
Library, museum P — P P P —
Meeting facility, public or
private
— UP UP UP UP —
Park playground P P P P P P
School – Specialized
education/training

UP UP UP UP UP
Sports and entertainment
assembly
— — UP UP — —
Studio – Art, dance, martial arts,
music, etc.

P P P P P P
Theater UP — MUP MUP MUP UP*
Residential Uses
Accessory dwelling unit P P P P P P § 17.42.170
Emergency/transitionalshelter S S S S S — § 17.42.072
Home occupation P P P P P P § 17.42.080
Live/work unit UP UP P UP UP UP § 17.42.090
Low barrier navigation center P P P P P —
Mobile home park UP UP UP UP UP UP § 17.42.110
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3 Multifamily plex housing — — — — UP MUP §§ 17.39.030,

17.39.040
Multifamily housing 10+ units(9) S S S S UP P §§ 17.28.050,

17.39.030
Multifamily plex housing(10) — — P P UP MUP §§ 17.28.050,

17.39.040
Residential care facility for the
elderly (RCFE)
— UP UP UP UP UP
Residential care facility, 7 or
more clients
— UP — — UP UP
Residential component of a
mixed use project
P P P P P P §§ 17.39.030,

17.39.040,

17.42.100
Supportive housing P P P P P P
Retail Trade(3)
Accessory retail or services P P P P P P
Alcoholic beverage sales –
Associated with a restaurant
(4)
P P P P P P § 17.42.030
Alcoholic beverage sales-off UP UP UP UP UP — § 17.42.030 P
MUP
UP
S
—
Permitted use, zoning clearance required
Minor use permit
Use permit required
Permit requirement set by specific use regulations
Use not allowed
Land Use(1)
Permit Required by District Specific Use
HC LP NG CA TOC SW Regulations
sale
Antique or collectible store P P P P P —
Artisan/craft project
manufacturing

MUP MUP MUP MUP MUP MUP
Artisan shop P P P P P MUP
Auto and vehicle sales and
rental
— UP — MUP UP —
Auto parts sales with no
installation services
— — P P P —
Bar, tavern UP UP UP UP UP —
Brewery – Brew pub MUP MUP MUP MUP MUP
Building and landscape
materialssales
— — — MUP P —
Construction and heavy
equipment sales and rental
— — — — — — § 17.42.130
Convenience store — — UP UP UP —
Drive-through retail — — — — — — § 17.42.070
Extended hour retail UP MUP P P MUP —
Farm supply and feed store — — — — MUP —
Farmers market
(8) MUP MUP MUP MUP MUP —
Formula-based fast food
restaurant
— — S S S — § 17.42.071
Furniture, furnishings and
appliance store
UP MUP MUP MUP MUP —
General retail – Less than 5,000
sq. ft.

P P P P P P
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4 General retail – 5,000 sq. ft. to
20,000 sq. ft.

P MUP P P P MUP
General retail – More than
20,000 sq. ft.
— — MUP MUP MUP —
Groceries, specialty foods –
10,000 sq. ft. or less
P P P P P —
Groceries, specialty foods –
More than 10,000 sq. ft.
— — P UP P —
Mobilehome, boat, or RV sales — — MUP MUP MUP —
Night club UP UP UP — UP —
Outdoor display and sales MUP MUP MUP MUP MUP — § 17.42.130 Plant nursery — MUP — MUP MUP —
Restaurant – Outdoor dining on
private property
(6)
P/MUP P/MUP P/MUP P/MUP P/MUP P § 17.42.130(E)
Restaurant – Outdoor dining in
public right-of-way
P P P P P P § 17.42.130
Restaurant, cafe, coffee shop P P P P P P
Retail complex — — UP UP UP —
P
MUP
UP
S
—
Permitted use, zoning clearance required
Minor use permit
Use permit required
Permit requirement set by specific use regulations
Use not allowed
Land Use(1)
Permit Required by District Specific Use
HC LP NG CA TOC SW Regulations
Retail display gallery P P P P P P § 17.90.020
Retail tobacco store — — — — — —
Second hand store UP UP UP UP MUP —
Service station (nonfossil fuels
sales)
— — — UP UP — § 17.42.180
Tasting room P P P P P P
Warehouse retail — UP UP UP UP —
Services – Business, Financial, Professional

ATM P P P P P P
Bank, financial services P P P P P —
Business support service P P P P P —
Medical services – Doctor office UP P P P P —
Medical services – Clinic,
urgent care
UP — P P P —
Office – Accessory P P P P P P
Office – Business/service MU P P P P P —
Office – Government UP MUP MUP MUP MUP —
Office – Processing UP(2) MUP MUP MUP MUP —
Office –
Professional/administrative
P P P
(2) P P —
Veterinary clinic, animal
hospital

P P P P P MUP
Services – General
Accessory retail or services P P P P P P § 17.42.015
Adult day care UP UP UP UP UP —
Catering service — — — MUP MUP —
Child day care center P P P P P UP
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5 Drive-through service — — — — — — § 17.42.070
Equipment rental — — — UP UP — § 17.42.140
Kennel, animal boarding — — — — — —
Lodging – Bed and breakfast inn
(B&B)

P P P UP P UP
Lodging – Boutique hotel or
motel
UP UP P P P —
Lodging – Hotel UP UP P P UP —
Maintenance service – Client
site services
— — — MUP MUP —
Mortuary, funeral home — — — UP UP —
Personalservices P P P P P MUP
Personal services – Restricted — — — — — —
Public safety facility — UP UP UP UP —
Repair service – Equipment,
large appliances, etc.
— — — P P —
Social service organization — UP(2) UP(2) UP UP —
P
MUP
UP
S
—
Permitted use, zoning clearance required
Minor use permit
Use permit required
Permit requirement set by specific use regulations
Use not allowed
Land Use(1)
Permit Required by District Specific Use
HC LP NG CA TOC SW Regulations
Vehicle services – Major
repair/body work
— — — — — —
Vehicle services – Minor
maintenance/repair
— — — UP UP —
Transportation, Communications and Infrastructure
Ambulance, taxi, or limousine
storage
— — — — — —
Broadcasting studio UP(2) UP(2) UP(2) UP MUP —
Electric vehicle charging
station
(7)
P P P P P P Chapter 14.38
Mobility hub P P P P P —
Parking facility, public or
commercial
UP UP UP UP UP —
Telecommunicationsfacility S S S S S S Chapter 17.44
Transit station or terminal — UP UP UP UP —
Utility facility UP UP UP UP UP UP
Key to Zoning District Symbols
CE East Cotati Avenue Corridor CI Commercial/Industrial District CG Gravenstein Highway Corridor IG General Industrial District CD Downtown Commercial PF Public Facility District
Notes:
(1) See Article 9 of this title for land use definitions. (2) Use allowed only on second or upper floors, in compliance with § 17.24.050(C), Limitation on the Location of Allowable Land Uses, or behind an allowed ground floor street frontage use. (3) See § 17.42.165, Retail use maximum floor area.
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6 (4) When the Department of Alcoholic Beverage Control allows customers under 21 years of age on the premises.
(5) Artisan/craft product manufacturing uses proposed in the CE, TOC, CG, CD, HC, LP, NG, and CA districts must be located within buildings and suites designed and oriented to engage and encourage pedestrian activity and interaction with the surrounding uses. Uses in these districts must also include retail storefront presence and design characteristics, with production and manufacturing design elements (such as loading doors, material storage, etc.) oriented away from the primary entrances and street frontages of developments where they are located. (6) MUP required for outdoor dining on private property in the CD district when the dining use abuts a residential land use.
(7) Permitted as an accessory use.
(8) Fees for farmers market planning permit applications shall be calculated at 50% of the fees set forth in the fee schedule as described in § 17.60.060, Application fees. Use permit approval shall require that the review authority first find that the proposed use will be compatible with any nearby residential uses. Notices of public hearings shall be mailed to property owners within a radius from the subject site of 600 feet, or greater at the director’s discretion. (9) In the event of inconsistency between the standards of Section 17.39.030 and the applicable specific plan, the specific plan will take precedence.
(10) In the event of inconsistency between the standards of Section 17.39.040 and the applicable specific plan, the specific plan will take precedence.
* Use allowed only in existing (as of 2025) structures as an interim occupancy until property is redeveloped. Uses are not permitted upon or after redevelopment of SW designed properties.
§ 17.24.020 Zoning district subdivision and density standards.

Each subdivision and residential development project shall comply with the minimum parcel size and density requirements shown in Table 2-4 for the applicable zoning district.

Table 2-4
Parcel Size and Density Standards
Zoning District Minimum Parcel Size(1) Residential Density Area(2) Width(1) Minimum Density Maximum Density
OSC Determined through subdivision review 1 caretaker unit; no other residential allowed OSR Determined through subdivision review No residential units allowed RR-1.5 1.5 acre 100 ft. N.A. 1 unit per 1.5 acres
RR-1.0 1 acre 100 ft. N.A. 1 unit per acre
RVL-0.66 0.66 acre 100 ft. N.A. 1 unit per 0.66 acres
RVL-0.5 0.5 acre 100 ft. N.A. 1 unit per 0.5 acres
NL 6,000 sq. ft.(4) 60 ft. 4 units per acre(3) 6 units per acre NM 4,000 sq. ft.(4) 50 ft. 8 units per acre(3) 10 units per acre NU 2,500 sq. ft.(4) 40 ft. 12 units per acre(3) 15 units per acre CE 2,500 sq. ft.(4) 40 ft. 12 units per acre(3) 15 units per acre CG 2,500 sq. ft.(4) 40 ft. 12 units per acre(3) 15 units per acre 91 of 160
7 Table 2-4
Parcel Size and Density Standards
Zoning District Minimum Parcel Size(1) Residential Density Area(2) Width(1) Minimum Density Maximum Density
CD 2,000 sq. ft.(4) 20 ft. 12 units per acre(3) 15 units per acre CI 10,000 sq. ft.(4) 100 ft. N.A. 15 units per acre
TOC 2,000 sq. ft.(4) 20 ft. 25 units per acre(3) 35 units per acre PF Determined through subdivision review N.A. N.A.

SP Determined by applicable specific plan
Notes:
(1) Parcel depth shall be no less than the parcel width; and no more than three times the parcel width.
(2) Net area. In residential subdivisions, corner lots and reversed corner lots shall have an area of at least ten percent greater than that of the minimum lot area required. (3) No residential subdivision, or residential development project with multiple units on a single parcel (including the residential component of a mixed use project) will be approved at less than the minimum density; except that in the CE, CG, and CD zoning districts, the review authority may reduce the minimum density for a mixed use project where it determines that the minimum density is not feasible due to constraints on the parcel, including topography, easements, and access.
(4) Where allowed by the applicable zone, a commercial condominium, or a residential condominium, townhouse, or other common interest project may be subdivided with smaller parcels for ownership purposes, with the minimum lot area determined through subdivision review, provided that the overall development site complies with the minimum parcel size, and the total number of any dwellings is in compliance with the maximum density for the applicable zone.

17.30.030 Fences, walls, and screening.

B. Height Limits. Each fence, wall, and hedge shall comply with the height limits shown in Table 3-2.

Table 3-2
Maximum Height of Fences, Walls, and Hedges
Location of Fence, Wall, or Hedge Maximum Height.
(2)
Within front or street side setback Solid wall, hedge, or fencing: 42 in.

Fencing: 42 in. in all zoning districts,
except:
a. Up to 6 ft. is allowed in RR; and
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8 Table 3-2
Maximum Height of Fences, Walls, and Hedges
Location of Fence, Wall, or Hedge Maximum Height.
(2)
b. From 42 to 72 in. is allowed with
Administrative Design Review
approval.

See also Section 17.30.040E (Height
limit at street corners)
Within interior side or rear setback – Residential zone 7 ft.(1) Within interior side or rear setback – Nonresidential
zone
7 ft.(1)
Within a zone where no setback is required
20 ft. or more to the rear of a front or street side property line
7 ft.(1)
Within 20 ft. of a front or street side property line 42 in. for solid wall, hedge, or fencing
6 ft. for open fencing
At intersections of alleys, streets, and driveways within sight visibility areas. See 17.30.040E (Height limit at street corners).
3 ft.

Outside of a required setback 8 ft.(1)
Notes:
(1) Fences of up to eight feet in height are allowed by-right, provided that portions of the fence exceeding seven feet are of an open design (e.g., lattice, wrought iron or grille work). Any fence exceeding seven feet in height requires a Building Permit. (2) A fence exceeding eight feet in the allowable heights referenced above may be allowed with approval of a minor use permit and administrative design review. § 17.36.090 Parking design and development standards.

Automobile parking areas shall be designed and constructed in compliance with the following standards:

A. Location of Parking. Off-street parking areas shall be located as follows:

3. Parking Adjacent to Streets. No parking space or parking aisle shall be located between a building, and a public or private street, except for:
a. Parking for a building on a corner lot, where the building is located at the front property line with the parking behind, and the parking is separated from the street side property line by a twenty-foot landscape buffer and street wall approved by the review authority (see Figure 3-9); and
b. The "auto and vehicle sales and rental," "building and landscape materials sales," "construction and heavy equipment sales and rental," and "mobilehome, boat, and RV sales" land use types in the CI and IG zoning districts, and the "building and landscape materials sales" land use type in the CG zoning district.

4. Parking Within Required Setbacks. No parking space or parking aisle shall occupy a required front or street side setback, with the exception that driveways that access parking spaces or garages for a single-family residence or a two-unit multifamily plex development (duplex) may also be used for parking. No driveway shall be located between a residential structure and the street in the street side setback of a corner lot, with the exception of a driveway accessing parking spaces or a garage to the rear of the residential structure directly from the side street. No residential parking space for a single-family dwelling shall occupy a required internal side or rear setback, except within an enclosed garage that complies with the garage setback requirements of Section 17.42.160(F)(2). See also Section 17.30.020(E)(3). Uncovered parking spaces or aisles for multifamily residential projects may occupy the rear or interior side setback; provided, that a minimum thirty-inch-wide landscape area is maintained between the parking or aisles and the property line, and curbing or wheel stops are provided in compliance with subsection J of this section.

B. Access to Parking. Access to parking shall be provided as follows for all parking areas other than for individual single-family residences and two-unit multifamily plex developments (duplexes). Site design shall minimize the amount of paved surfaces and driveway lengths while providing for safe and suitable access for vehicular circulation.

1. Parking areas shall provide suitable maneuvering area so that vehicles exit to a street in a forward direction. Parking lots shall be designed to prevent access at any point other than at designated access drives. Single-family residences and two-unit multifamily plex developments (duplexes) are exempt from this requirement.
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10 2. A commercial or industrial use with twenty or more parking spaces shall have access driveways that are not intersected by a parking aisle, parking space, or another access driveway for a minimum distance of twenty feet from the street right-of-way, to provide a stacking area for vehicles entering and exiting the parking area. See Figure 3-9.

Figure 3-9. Queuing Area

3. A minimum unobstructed clearance height of fourteen feet shall be maintained above areas accessible to vehicles within nonresidential uses.

E. Parking Stall and Parking Aisle Dimensions. Each parking stall and parking aisle for all land uses shall comply with the minimum dimension requirements in Tables 3-8 and 3-9, and as illustrated in Figure 3-11. Residential garages shall comply with the "Minimum Parking Stall Dimensions" in Table 3-8.
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11 Table 3-8
Minimum Parking
Stall Dimensions
Type of Parking Stall
Length
Width Length including bumper
overhang. See Section

17.36.090(K).

Standard 18 feet including bumper
overhang. See Section 17.36.090(I).
9 feet 18 feet
Compact 8 feet 16 feet
Table 3-9
Parking Aisle Width
Type of Parking Aisle Minimum Parking Aisle
Width
Where the number of parking spaces to be served is less than four, or where vehicle movement is one-way
12 feet
Where parking spaces for four or more cars are accessed by a two-way aisle, and:

Where the spaces are at an angle of 45 degrees to the aisle. 15 feet Where the spaces are at an angle of greater than 45
degrees, but less than 60 degrees to the aisle.
18 feet
Where the spaces are at an angle of greater than 60
degrees, but less than 90 degrees to the aisle.
20 feet
Where the spaces are at an angle of 90 degrees or greater to the aisle.
24 feet
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12 Figure 3-11. Parking Lot Dimensions
F.E. Landscaping. Landscaping shall be provided in compliance with Section 17.34.050(D) of this title.

G.F. Lighting. The lighting of parking spaces, parking aisles, parking lots, and driveways shall comply with Section 17.30.060 (Outdoor lighting).

H.G. Screening of Parking. Where the edge of an outdoor parking area with four or more parking spaces is less than ten feet from an RVL, NL, or NM zoning districts, the review authority may require the screening of the parking area as follows:

1. A berm with a minimum height of forty-eight inches, topped with screening landscaping materials that will extend to a minimum height of eight feet within two years of planting; or

2. A masonry wall of the maximum height allowed by this land use code.

IH. Parking Stall Striping and Identification. Parking stalls shall be clearly outlined with fourinch-wide lines painted on the parking surface. Car pool and compact stalls shall be clearly identified for the specific car pool use only, using four-inch wide letters painted on the parking surface. The striping and identification shall be continuously maintained in a clear and visible manner. Changes to any parking stall or lot shall require the prior approval of a re-striping plan by the director.

JI. Surfacing.
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13 1. All-Weather Surfacing Required. All parking spaces and maneuvering areas required by this section, and as shown on the approved plans, shall be graded and well-drained, shall be permanently maintained with dust-free surfacing, and in all zoning districts shall be paved with two inches of asphaltic concrete, or other all-weather surfacing as required by the city engineer (e.g., turf block or other permeable surfacing materials that provide for water infiltration into the ground).

KJ. Wheel Stops/Curbing.

1. Continuous concrete curbing at least six inches high and six inches wide shall be provided for parking spaces located adjacent to fences, walls, property lines, landscaped areas, and structures.

Individual wheel stops may be provided in lieu of continuous curbing when the parking is adjacent to a landscaped area, and the drainage is directed to the landscaped area, subject to the approval of the review authority.

2. When provided, wheel stops shall be placed to allow for two feet of vehicle overhang area within the dimension of the parking space.

17.36.100 Driveways and site access.

17.36.100(D) Driveway length on gated property. On any property with a gated driveway, the minimum off-street length of the driveway between the public right-of-way and the gate shall be thirty feet, to provide a stacking area for vehicles out of the public right-of-way. (Subsequent sections renumbered)

17.39.030 Multifamily objective residential design standards.

These standards apply to all multifamily housing developments of ten or more dwelling units, with the exception of cottage housing projects consistent with Section 17.42.125. Residential developments that are subject to this chapter must be consistent with each of the standards below:

A. Neighborhood Compatibility. The purpose of the neighborhood compatibility design standards is to minimize impacts to established neighborhoods and their distinctive characteristics by requiring new multifamily development projects to include features most relevant to the Cotati community. Design characteristics that differentiate one neighborhood from another add variety to a city. Such differentiation can be handled through the public realm (city-initiated enhancements) and further emphasized from building to building or development 98 of 160
14 to development. Distinct neighborhoods create a sense of ownership and a visual diversity that makes cities and towns interesting and more livable.

1. Multifamily projects fronting on an existing or proposed public street shall orient the buildings to the street with individual entries, porches and/or stoops, windows, and landscaping facing the street. Street-facing parking lots, parking spaces, carports, and garages are not allowed.

2. The project shall be designed so that at least seventy-five percent of the length of the facade of each building adjacent to a public street is occupied by habitable space with windows.

3. A third story (or higher) portion of any multifamily building shall be set back a minimum of thirty feet from any property line adjacent to properties in the NL or NM zoning districts that are developed with single-family dwellingsresidences, unless compliance with this standard would make it infeasible for the project to meet the minimum density required by this title. .

17.39.040 Multifamily plex objective residential design standards.

These standards apply to all multifamily plex housing developments that contain two to nine dwelling units, with the exception of cottage housing projects consistent with Section 17.42.125, to which only the standards of subsections (B)(1) through (B)(5) of this section shall apply. The standards of subsections (B)(1) through (B)(5) of this section may also be applied to structures containing up to four dwelling units that are part of a development of ten or more units that is comprised of single-family and/or multifamily structures.

A. Neighborhood Compatibility. The purpose of the neighborhood compatibility design standards is to enhance established neighborhoods and their distinctive characteristics by requiring new multifamily plex development projects of two to nine dwelling units to include features most relevant to the Cotati community.

1. Dwelling units in multifamily plex developments may be contained in a single building or multiple buildings, with the number of units across all buildings in the development totaling no more than nine.

2. The dwelling units within the development that are adjacent to a public street(s) shall be oriented with individual entries, porches, stoops, windows, and landscaping facing the street.

Walkways shall lead from the street to the individual entries of the street-facing units.

3. The project shall be designed so that at least fifty percent of the length of the facade of each building adjacent to a public street is occupied by living space with windows.

4. Street-facing parking lots, parking spaces, carports, and garages are not allowed. All parking shall be located behind the street-facing building(s) or at the rear of the lot, with the exception of two-unit (duplex) developments.

5. The maximum height for multifamily plex housing is three stories. A third story must be set back a minimum of thirty feet from any property line adjacent to properties located in lower99 of 160 15 density zoning districts that are developed with single-family dwellingsresidences, unless compliance with this standard would make it infeasible for the project to meet the minimum density required by this title..

6. Any building facade facing a street, public park, or publicly accessible outdoor space shall incorporate a horizontal offset for every fifty feet of continuous building wall length with a minimum depth of thirty-six inches.

D. Accessory Elements

5. Refuse Containers.
a. Four units or less may be served by individual or shared refuse containers, which must be locatedfit either in a garage(s) or into a special enclosure(s). screened storage area or enclosure that is not visible from the street.
b. Projects of five units or more shall provide dumpsters for garbage collection within a roofed enclosure, unless otherwise approved by the City.
c. When dumpsters are required, Tthe project applicant shall coordinate with the refuse pickup provider to determine the size and number of containers or dumpsters required to and ensure that dumpsters shall accommodate all waste streams (landfill, recycling, and compost, etc.) are accommodated..
d. Dumpster enclosures shall be roofed and incorporate walls a minimum of six feet tall. Allow adequate size to accommodate all necessary the needed landfillgarbage dumpsters, compost, and recycling dumpsters or containers. All enclosures and gates should be designed to withstand heavy use. Provide wheel stops or curbs to prevent dumpsters from impacting banging into walls of enclosure.
e. Provide an opening in enclosures so that pedestrians can access the containers or dumpsters without opening the vehicular service large gates.
f. Provide lighting at refuse trash enclosures for nighttime security and use. g. Locate dumpster enclosures so that no dwelling is closer than twenty feet (including those on abutting properties), or more than one hundred feet from a residential unit. No minimum distance from dwellings is required if dumpsters are located within a fully enclosed room.

Chapter 17.44, Section 17.44.040 B. is amended as follows:

B. Application Requirements. In addition to the information required for use permit or minor use permit application by Chapter 17.60 (Permit Application Filing and Processing) of this title the application for a communication facility shall include:
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16 1. Certification acceptable to the director that the proposed facility will at all times comply with all applicable health requirements and standards pertaining to electromagnetic and/or radio frequency radiation; and

17.62.060 Variance and minor variance.

1. Distance between structures;

2. Parcel dimensions (not area);

3. Setbacks;

4. Structure height; or

5. On-site parking, loading, and landscaping.

The director may choose to refer any minor variance to the commission for hearing and decision.

Rezoning of Certain Parcels and Amendment to the Cotati Zoning Map. The zoning map of the City of Cotati is amended to rezone approximately X parcels from the X, Y and Z zoning districts to the zoning districts and to reaffirm the Cotati General Plan.

Specifically, Assessor Parcel Number (APN) 144-720-061 is rezoned from the Commercial 101 of 160
17 E. Cotati Corridor (CE) Zoning District to the Neighborhood Medium Density (NM) Zoning District.
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Dear City of Cotati and Cotati City Council,
My name is Kristen Tamayo and my husband and I purchased our home in West Cotati a little over 4 years ago. The purpose of my writing this letter is to weigh in on the proposed code change for an application process to allow for taller fences within the normal setback from the road. I am very much a proponent of this change to allow a possible path forward for residents who find themselves in unique situations and limited by the current code.

To provide a bit of background, I own a home that we purchased back in December of 2021. It had the same owner for over 30 years and one of the improvements that was high on our list was to build a privacy fence. The way our lot is situated, most of our yard is on the side of our house. When we first purchased the home and up until recently, we have only had a short 3 ft picket fence around our yard which does not provide any privacy from vehicle or foot traffic on our road. If we are hanging in our backyard solo or entertaining, everyone from the neighborhood or walking down the street can peer right in and see everything that is going on.

In addition to the obvious reasons that people want privacy in their back yards, we also have 2 daughters and I was never fully comfortable letting them play in the back yard completely unsupervised as we have had pedestrians speak with them from the road, etc. We also have a lab who would bark at any passers-by, much to our neighbor’s dismay. As such, we saved the money to be able to install a 6ft privacy fence with 2 feet of lattice at the top around what we consider to be our back yard.

The fence is set back off the road per the required setbacks but because it falls within 25 feet of the road, we were unable to legally add the lattice to the front due to it being frontage even though it is technically our backyard fence. We still kept the picket fence with room between the two to emphasize an obvious front yard but we were told there is no way to get an exception to add the lattice in the front at this time. So, while the new fence is drastically better than having only a picket fence, it still allows anyone in a tall truck to see into the yard when they drive by.

While I am a believer in rules and regulations for good reason, I think it would be beneficial to add a provision to the code that would at least allow residents to apply for exceptions on a case by case review basis. No two lots or situations are always the same and providing a pathway for people to get things done to their property that could positively impact home value or the overall enjoyability of their property is a huge plus for me. There will be cases where an exception doesn’t make sense or can’t be granted for various reasons, but I trust the city to review each case and make a logical decision.

I truly appreciate your attention in this matter and I’m happy to answer any follow up questions if needed.
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Sincerely,
Kristen Parrish Tamayo
707.290.5685
[email protected]
600 W School St. Cotati, CA 94931
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City Council
Public Hearing on Code Update
Ordinance
Community Development
Department
August 11, 2026
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Background
 Periodic minor Code updates or “clean up”
are needed to:
 Correct errors and inconsistencies
 Streamline permitting processes
 Clarify regulations
 Ensure consistency with state law
 Updates are in the form of a code amendment
ordinance
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Proposed changes to CMC
 Section 3.42.040
 Annual CPI adjustment for City fee
schedule=consistent date (Feb) each year
 Section 17.22.020, Table 2-4
 Corrects errors in reference to applicable
objective design standards for multifamily
10+ and multifamily plex
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Proposed changes to CMC
 Section 17.24.020, Table 2-4
 Adds zoning standards for TOC zoning, left out
during TOC adoption
 Section 17.30.030, Table 3-2
 Clarifies that relief from any of the fence
height standards may be requested by

MUP/ADR
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Proposed changes to CMC
 Section 17.36.090--Parking
 Adds provision for up to 25% compact
parking spaces-typical among local cities
 Section 17.36.100--Driveways
 Adds minimum 30’ off street driveway
length for gated properties
 Emergency and service access out of public
ROW
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Proposed changes to CMC
 Sections 17.39.030 and 17.39.040
 Objective design standards for multifamily
10+ and multifamily plex
 Adds relief from 3+ story setback
requirement as needed to meet
minimum densities
 Add clarifying language regarding trash
receptacle screening
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Proposed changes to CMC
 Section 17.44.040
 Telecommunications facility application
requirements
 Adds requirement for RF exposure report
as required by FCC
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Planning Commission Recommendation
 Public hearing on July 20
 Recommended Council adoption of
ordinance
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Staff Recommendation
The Community Development Department
recommends that the City Council adopt an
ordinance amending several chapters and sections
of the Cotati Municipal Code to correct errors and
streamline permitting processes.
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Questions?
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: CONSIDERATION OF A RESOLUTION TO APPROVE A

CONTRACT FOR CODE ENFORCEMENT SERVICES WITH
WILLDAN ENGINEERING FOR UP TO $50,000 FOR FISCAL
YEAR 2026/27 AND FOR UP TO TWO ADDITIONAL YEARS
THEREAFTER.

Date: August 11, 2026
Written by: Noah Housh, Director of Community Development Recommendation
It is recommended the City Council adopt a resolution authorizing the City Manager to enter into a Professional Services Agreement (PSA) with Willdan Engineering to provide part-time code enforcement services for the City of Cotati for an amount not to exceed $50,000 per year for Fiscal Year 2026-2027, with authority to reauthorize for up to two additional years thereafter.

Background
The Community Development Department is responsible for administering and enforcing provisions of the Cotati Municipal Code related to property maintenance, zoning compliance, public nuisances, and health and safety concerns. Effective code enforcement supports neighborhood quality, protects property values, and promotes community safety.

The City has historically utilized a professional services agreement to provide code enforcement services. Contracting for these services allows the City to obtain specialized expertise in a costeffective manner while maintaining flexibility to meet changing operational needs. In accordance with Assembly Bill (AB) 339, staff reviewed the proposed agreement and evaluated the scope of services against the duties performed by employees in the City's recognized bargaining units.

This review confirmed that the services to be provided under the agreement are not currently performed by, or available within, any existing bargaining unit classifications. Therefore, the notification requirements of AB 339 do not apply, and no notice to the City's recognized employee organizations was required.
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On May 7, 2026, the City of Cotati partnered with several other local jurisdictions to publish a request for proposals to provide part time code enforcement services. The City received five responses and after reviewing all proposals, determined that Willdan Engineering was the best fit to meet the needs of the City.

Analysis/Discussion
Staff solicited information regarding the availability of qualified code enforcement service providers capable of providing municipal code enforcement services on an as-needed basis.

Based on the firm's experience, qualifications, availability, and familiarity with municipal operations, staff recommends entering into an agreement with Willdan Engineering. Willdan Engineering has extensive experience providing municipal planning, building, and code enforcement services throughout California and has successfully supported numerous local agencies with responsive and professional code enforcement services. The proposed agreement with Willdan Engineering is for one year during Fiscal Year 2026-27, with the option to extend for up to two additional years after this fiscal year if the service needs of the city are being met in a professional and cost-effective manner.

Approval of the proposed agreement will allow the Community Development Department to maintain timely response to community concerns and continue effective enforcement of the Municipal Code while managing fluctuations in workload.

Financial Considerations
The proposed agreement authorizes expenditures not to exceed $50,000 per annual year. Funding for Fiscal Year 20262027 is available within the adopted Code Enforcement department budget for professional services. No additional appropriation is required.

Environmental Issues
The proposed authorization to enter into a professional services agreement for code enforcement services is not a project under CEQA. Where it can be determined with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA review. This general rule can be applied to activities which could be subject to the CEQA process, but which logic dictates should not be subject to CEQA review.

Therefore, based on the information provided above, the proposed resolution is exempt from CEQA pursuant to Section 14.03.021 and 15378 of the CEQA Guidelines in that there is no possibility that the activity may have a significant impact on the environment and the decision is not a project under CEQA.
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RESOLUTION NO. (XX)

RESOLUTION TO APPROVE A CONTRACT FOR CODE ENFORCEMENT
SERVICES WITH WILLDAN ENGINEERING FOR UP TO $50,000 FOR FISCAL YEAR 2026/27 AND FOR UP TO TWO ADDITIONAL YEARS THEREAFTER WHEREAS, the Community Development Department is responsible for administering and enforcing provisions of the Cotati Municipal Code related to property maintenance, zoning compliance, public nuisances, and health and safety concerns; and WHEREAS, effective code enforcement helps preserve neighborhood quality, protect property values, promote public health and safety, and ensure compliance with applicable laws and regulations; and
WHEREAS, the City requires supplemental code enforcement services to address workload demands, provide specialized expertise, and maintain consistent levels of service to the community; and
WHEREAS, On May 7, 2026, the City of Cotati published a request for proposals to provide part time code enforcement services. The City received five responses and after reviewing all proposals, determined that Willdan Engineering was the best fit to meet the needs of the City.

WHEREAS, the proposed Professional Services Agreement was reviewed for compliance with Assembly Bill (AB) 339. Following a comparison of the proposed scope of services with the duties assigned to the City's recognized bargaining unit classifications, the City determined that the services are not currently performed by, nor available within, any existing bargaining unit classifications. Accordingly, the notification requirements of AB 339 are not applicable, and no notice to the City's recognized employee organizations was required; and WHEREAS, sufficient appropriations have been included in the Fiscal Year 2026–27 Operating Budget to fund the services provided under the proposed Professional Services Agreement; and
WHEREAS, the City Council finds that entering into an agreement with Willdan Engineering for code enforcement services is in the best interests of the City and its residents.

NOW THEREFORE BE IT RESOLVED, that the Council of the City of Cotati:

1. Approves an agreement with Willdan Engineering for contract code enforcement services in an amount not to exceed Fifty Thousand Dollars ($50,000).

2. Authorizes the City Manager to execute said agreement with Willdan Engineering and any non-substantive amendments necessary to provide code enforcement services on a part-time basis in an amount not to exceed $50,000 per year and to reauthorize this contract for up to two additional years after this fiscal year if the service needs of the city are being met in a professional and cost-effective manner. 117 of 160

3. This resolution shall take effect immediately upon its adoption.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on August 11, 2026, by the following vote, to wit:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, City Clerk
Approved as to form:______________________________
City Attorney
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Contact:

Greg Smith
Project Manager
(612) 750-0559
[email protected]

CITIES OF CLOVERDALE, COTATI,

SONOMA, AND WINDSOR
Proposal
Code Enforcement Services
June 8, 2026

CALIFORNIA
(COLLECTIVELY, “PARTICIPATING AGENCIES”)
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1. Cover Letter
June 8, 2026
Attn: Noah Housh
City of Cotati
201 W. School Street
Cotati CA, 94931
Email: [email protected]
SUBJECT: Proposals for Code Enforcement Services (Multi-Jurisdictional – Cloverdale, Cotati, Sonoma, Windsor) Dear Noah Housh:

The Cities of Cloverdale, Cotati, Sonoma, and Windsor (Participating Agencies) seek qualified firms to submit proposals to provide comprehensive professional code enforcement services on a contract basis. The Participating Agencies seek a qualified vendor experienced in California municipal code enforcement, capable of delivering consistent, equitable, and legally defensible enforcement; high-quality customer service; and measurable results, while supporting community priorities including health and safety, property maintenance, housing habitability, and neighborhood quality of life.

Interests, Qualifications, and Expertise. With 60+ years of California municipal service experience and 1,800+ employees nationwide, Willdan Engineering (Willdan) delivers the multi-jurisdictional expertise, legal defensibility, and measurable outcomes the Participating Agencies require.

Willdan understands that the Participating Agencies require more than traditional complaint response services.

The Participating Agencies are seeking a responsive municipal partner capable of providing scalable staffing, consistent enforcement practices, strong communication, defensible documentation, measurable performance metrics, and seamless coordination across multiple jurisdictions while still respecting each community’s unique operational priorities and character. Willdan has extensive experience successfully managing multi-agency and geographically dispersed municipal programs throughout California and is uniquely positioned to provide the continuity, flexibility, and operational oversight necessary for this collaborative service model.

Willdan has extensive experience delivering code enforcement services across multiple California jurisdictions simultaneously, ensuring consistent application of municipal codes while respecting each community's unique priorities. The firm provides comprehensive code compliance including nuisance abatement, substandard housing enforcement, dangerous buildings, illegal vending enforcement, neighborhood cleanup programs, and community education initiatives. Willdan's approach prioritizes education and voluntary compliance through proactive engagement with residents and property owners, issuing courtesy notices and coordinating with legal counsel only when necessary to achieve compliance. This methodology ensures equitable enforcement while maintaining positive community relationships across diverse municipal environments.

Willdan’s ability to provide experienced management oversight, cross-trained backup personnel, flexible scheduling, and expertise in specialty programs ensures uninterrupted service delivery and long-term program stability for all Participating Agencies.
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Responsible Individual for Task Orders/Correspondence and Contact Information. Greg Smith will serve as Project Manager (Account Manager), and will be responsible for the work performed, will receive task orders, and correspondence related to this RFP. Greg brings extensive experience in housing inspections, code enforcement, and public safety. His contact information is in the box below.

Willdan acknowledges any addenda issued. We will
complete the Campaign Contribution Disclosure Form
upon award of contract.

Willdan looks forward to partnering with the
Participating Agencies to deliver professional code
enforcement services that protect public health,
safety, and welfare while enhancing the quality of life in the community.

Respectfully submitted,

WILLDAN ENGINEERING
Al Brady, CBO
Director of Building & Safety
Contact of Responsible Individual
Greg Smith / Project Manager (Account Manager)
Willdan Engineering
66 Franklin Street, Suite 300
Oakland, CA 94607
Phone: (612) 750-0559
FAX: (714) 940-4920
Email: [email protected]
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Proposals for Code Enforcement Services (MultiJurisdictional – Cloverdale, Cotati, Sonoma, Windsor) Participating Agencies
1  Table of Contents

1. Cover Letter ................................................................................................................................................... 0

2. Profile of Firm ................................................................................................................................................ 2

2.1 Profile ..................................................................................................................................................................2

2.2 Key Personnel ......................................................................................................................................................3

2.3 Performing Similar Work Services.......................................................................................................................6 Code Enforcement Management ..........................................................................................................................6 Staffing...................................................................................................................................................................7 Development & Implementation...........................................................................................................................7 Management .........................................................................................................................................................7 Analysis..................................................................................................................................................................7 Other Services........................................................................................................................................................7

2.4 Office Locations...................................................................................................................................................7

2.5 Staffing Assignments and Continuity...................................................................................................................7

3. How Proposal Meets the Scope of Services and Requirements........................................................................ 8

3.1 How Proposal Meets the Scope...........................................................................................................................8 Core Field Enforcement Areas...............................................................................................................................8 Multi-Jurisdictional Coordination and Operational Consistency...........................................................................9 Compliance Action & Legal Process Cycle .............................................................................................................9 Administration, Technology & Data ....................................................................................................................10 Startup Plan and Performance Reporting............................................................................................................11 Customer Service & Community Engagement.....................................................................................................11 Staffing & Training ...............................................................................................................................................12

3.2 Optional/Alternates that Add Value..................................................................................................................12

4. Consultant’s Project Experience.....................................................................................................................13 Willdan Advantage...............................................................................................................................................13

4.1 Project Experience.............................................................................................................................................14

4.2 References.........................................................................................................................................................16

5. Fee Schedule.................................................................................................................................................18 VI. OTHER REQUIREMENTS................................................................................................................................19 Appendix: Key Personnel Resumes....................................................................................................................23 122 of 160
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2 2. Profile of Firm

2.1 Profile
Willdan Engineering (Willdan), a California Corporation, is part of Willdan Group, Inc. (WGI), a NASDAQ publicly traded Delaware Corporation and nationwide firm serving more than 800 public agencies and private sector clients. Founded in 1964 and headquartered in Anaheim, California, Willdan was originally established as a civil engineering firm, specializing in providing solutions for our public agency clients. Since that time, we have evolved into a professional consulting firm offering a broad array of services that allows us to provide a comprehensive and integrated approach to our clients’ code enforcement, housing, planning, engineering, financial, economic, public facility, public safety, and energy sustainability solutions.

Today, Willdan has over 1,800 employees operating out of multiple offices located throughout the United States. We have supported implementation of community visions through engineering, construction management, inspection, planning, building safety, code enforcement, and staff augmentation services. Willdan has completed various types of projects for over 90 percent of the cities and counties in California.

Throughout our 60+-year history, Willdan has maintained consistently strong financial performance. Willdan has the financial strength and wherewithal to complete all projects we undertake. This is due, in part, to a respected reputation in the municipal engineering industry for providing timely, cost-effective, innovative engineering solutions that exceed our clients’ expectations and for providing exceptional customer service to our many clients. The firm has the resources and appropriate staffing to perform and complete all contractual project obligations.

Willdan has extensive experience operating municipal code enforcement programs throughout California ranging from small communities to large urban jurisdictions. The firm provides turnkey code enforcement services, interim and full-service management, field staffing, specialty enforcement programs, policy and procedure development, ordinance implementation, cost recovery programs, neighborhood improvement initiatives, and operational assessments. Willdan’s experience supporting multiple jurisdictions simultaneously makes the firm uniquely qualified to assist the Participating Agencies with coordinated service delivery while maintaining jurisdictionspecific priorities, policies, and customer service expectations.

Willdan possesses expertise in most facets of the public sector marketplace. The varied experience and background of our staff experience is an added value of our services. No other firm matches Willdan’s combined breadth of directly relevant technical and operational expertise and depth of experience.

Willdan's corporate-wide capabilities include a full range of civil and structural engineering, land planning, financial and economic consulting, geology and geotechnical engineering, environmental health and safety, code enforcement, and energy efficiency solutions consulting services.

We provide professional services in all phases of Participating Agencies activities from project development, grant funding application assistance and administration, site analysis, and conceptual development to final design, construction management, observation, and project close-out. 123 of 160
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3 Willdan has been providing services to local agencies in California for 60 years. Our staff has hands-on working knowledge and direct experience.

Willdan Staff of Experts
 Code Enforcement Management and Field Staff
 Municipal Engineering and Management
 Highway and Freeway Engineering
 Building Safety Services
 Environmental Planning
 Geotechnical/Geological Engineering
 Assessment Engineering
 Computer-Aided Analysis and Design
 Geographical Information System (GIS)
 Program and Construction Management
 Construction Inspection and Support
 Traffic and Transportation
 Water and Wastewater
 Urban and Regional Planning
 Drainage and Flood Control
 Structural Engineering
 Right of Way Engineering
 Landscape Architecture

2.2 Key Personnel
Willdan is committed to providing the staffing and resources required to complete the projects and meet its needs on schedule and at the rates stated. To ensure we meet this commitment, we will prepare labor projections and resource allocations for all of the projects requested.

Key Persons Qualifications/Certifications Expertise and Past Experience Al Brady, CBO
Principal in Charge
33 Years of Experience
 BS, Business Administration,
University of Southern California,
Los Angeles, CA
 AA, Liberal Arts, California State
University, Fullerton, CA
 ICC Building Official
 PC832 Certificate
 Basic, Intermediate, Advanced &
Supervisory Certification SCACEO
Expertise
 Program analysis
 Establishes policies and procedures
 Develops and implements cost recovery
programs and civil/administrative
citation programs
 Implements neighborhood revitalization
strategies
Past Experience
 Building and Safety Services including
code enforcement for Cities of Cudahy,
La Puente, Rolling Hills Estates; County
of Orange; City of La Canada Flintridge;
City of Laguna Hills
 Experience includes being recognized
by the League of California Cities, the
California Chapter of the American
Planning Association, California State
Assembly, California Senate, US Senate
and US Congress for excellence in the
field of Code Enforcement
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4 Key Persons Qualifications/Certifications Expertise and Past Experience Greg Smith
Project Manager/Account
Manager
27 Years of Experience
 BS, Administration of Criminal
Justice, University of Phoenix
 Property Maintenance and
Housing Inspector-International
Code Council
 Fire Inspector I-State of
Minnesota and International
Code Council
 Code Official Safety SpecialistCode Enforcement Officer Safety Foundation
 Situation Awareness SpecialistARCURI Group LLC
 ICC Preferred ProviderInternational Code Council
 FEMA Certificates-IS-700a, IS200bm IS-100b
Expertise
 Housing inspections
 Code enforcement
 Public safety
 Conducts thorough investigations, and
resolves complex compliance issues
 Conducts seminars and professional
training programs
Past Experience
 Code enforcement for City of Carlsbad,
City of Escondido, County of San Diego,
and City of Duluth Fire Department
 Experience includes being a highly
regarded ICC Preferred Provider
instructor with extensive experience
delivering technical and leadership
training to code professionals across
the United States
Terry Cox
Code Enforcement
Manager
28 Years of Experience
 PC 832 Certificate
 Certified Code Enforcement
Officer, CACEO
 Basic Certification, SCACEO
 Intermediate Certification,
CACEO
 Advanced Certification, CACEO
 Supervisory Certification, CACEO
 Watershed Management
Certificate, EPA
Expertise
 Code Enforcement Manager
 Senior Code Enforcement Officer
 Code Enforcement Officer II
 Code Enforcement Officer I
Past Experience
 Code Enforcement Manager, County of
Orange; Senior Code Enforcement
Officer, City of Anaheim; Code
Enforcement Officer, City of
Paramount; City of La Canada Flintridge;
City of Grand Terrace
 Experience includes balancing proactive
enforcement strategies with community
education, voluntary compliance, and
collaborative neighborhood
improvement initiatives
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5 Key Persons Qualifications/Certifications Expertise and Past Experience Edward Nicholls, Jr.

Code Enforcement
Manager
32 Years of Experience
 PC 832 Certificate
 Basic Certification, SCACEO
 Intermediate Certification,
SCACEO
 Advanced Certification, SCACEO
 Supervisory Certification,
SCACEO
Expertise
 Code Enforcement Deputy Director
 Neighborhood Services Manager
 Senior Community Preservation Officer
Past Experience
 County of Riverside Code Enforcement
Division Director; City of Chino Hills
Neighborhood Services Manager; City
of Yorba Linda Senior Community
Preservation Officer; City of Fountain
Valley Code Enforcement; City of
Garden Grove; City of Redlands; County
of San Diego; City of Rancho
Cucamonga
 Experience includes leadership training
and development, and in program
evaluation, development, and
implementation
Scott Barber
Code Enforcement
Manager
32 Years of Experience
 MBA, Business
 BA, Theater Arts
 8-Hour Training through National
Association of Hearing Officers
Expertise
 Code Enforcement Program Reviewer in
Orange County
 Code Enforcement Program Reviewer in
Los Angeles County
 Code Enforcement Program Reviewer in
Ventura County
Past Experience
 City Manager, City of Riverside; Code
Enforcement Program Evaluator for
Cities of Loma Linda, Huntington Beach,
Burbank, Ventura, and Merced; City of
Grand Terrace; City of Jurupa Valley;
City of Salinas; Acrisure Arena, Palm
Desert
 Experience includes operational
modernization, policy development,
performance analysis, and
organizational efficiency improvements
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6 Key Persons Qualifications/Certifications Expertise and Past Experience Daisy Gomar, CACEO
Code Enforcement Officer
3 Years of Experience
 CACEO Certified Code
Enforcement Officer
Expertise
 Identifies and resolves municipal code
violations
 Conducts property inspections
 Educates the public on compliance
requirements
Past Experience
 City of Modesto Housing Inspection
Services; with CSG Consultants,
enforced municipal codes and
regulations to uphold community
standards and ensure public health,
safety, and welfare
 Experience includes strong background
in community quality-of-life
improvements through effective code
compliance, fostering safe, wellmaintained communities Jacqueline Harris, CACEO
Code Enforcement Officer
25 Years of Experience
 B.S., Criminal Justice, California
State University of Long Beach,
Long Beach, California
 A.A., Administration of Justice, El
Camino College, Torrance,
California
 CACEO Certified Code
Enforcement Officer
 Leadership Certificate Program,
California State University of
Long Beach, Long Beach,
California
 California State Certified
Mediator
Expertise
 Code Enforcement Officer
 Field inspections
 Prioritizes and manages assigned
projects to ensure compliance and
effectively meet critical deadlines
Past Experience
 Code Enforcement Officer, City of
Manhattan Beach; Interim Code
Enforcement Supervisor, City of
Lawndale; County of San Diego; City of
Laguna Woods; City of Hawaiian
Gardens; City of South Pasadena
 Experience includes follow-up
activities to monitor and ensure
compliance and maintains close verbal
and written contact regarding progress
with the complainants

2.3 Performing Similar Work Services
Code Enforcement Management
Throughout our 60-year history, Willdan has served as a full-service, multi-disciplinary firm specializing in municipal building and safety, code enforcement, engineering design, construction management and inspection, and planning services. With 50+ offices nationwide, our full complement of support disciplines provides effective and efficient solutions to resolve ever-changing challenges experienced by municipal agencies today – and in the future. 127 of 160
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7 Staffing
We provide highly skilled personnel on a full-time, part-time basis for both short-term and long-term projects. Our staff is available to work evenings, weekends, and on an as-needed or on-call basis. Our team has extensive public agency experience and can staff individual positions or a full division. Willdan maintains a large bench of experienced municipal personnel capable of supporting routine operations, after-hours enforcement, special initiatives, seasonal programs, and emergency response needs. The firm’s operational structure allows for continuity of service through cross-trained backup personnel and management oversight, minimizing service interruptions while maintaining consistent enforcement standards across multiple jurisdictions.

Development & Implementation
Willdan offers support in such areas as municipal code amendments, specialized programs, revenue protection and collection programs, and community-based neighborhood improvement programs.

Management
We have talented management personnel with all levels of experience to serve as code enforcement directors, code compliance managers, and code supervisors.

Analysis
Our staff has reviewed entire programs for several municipalities but can also provide analysis of specific program areas such as code databases, revenue collection efforts, policies and procedures, program evaluation, and community-based neighborhood improvement programs.

Other Services
Willdan offers expert support with a multitude of other services including grant proposal writing, community education, neighborhood clean-up events, graffiti prevention, and civil abatements and receiverships.

2.4 Office Locations
Willdan has over 50 offices located throughout the United States, and we will be implementing the required services from our local offices.

Roseville: 2240 Douglas Boulevard, Suite 270; Roseville, CA 95661 Oakland: 66 Franklin Street, Suite 300; Oakland, CA 94607

2.5 Staffing Assignments and Continuity
Willdan has more than 1,800 employees nationwide and maintains a deep bench of experienced municipal professionals available to support code enforcement operations. We understand that consistent staffing builds trust with residents, property owners, and agency staff. Willdan will be using in-house personnel, and will not assign sub-consultants.

Greg Smith will serve as the dedicated Project Manager/Account Manager and primary point of contact for the Participating Agencies, overseeing service delivery, staffing assignments, performance reporting, and communication with designated agency representatives. Any proposed personnel changes will be submitted to the Participating Agencies for review and approval prior to implementation. Replacement personnel will possess equivalent or superior qualifications, certifications, and experience to ensure continuity of service. Willdan also maintains cross-trained backup personnel and management staff to provide seamless coverage during absences, vacancies, emergencies, or workload surges, ensuring uninterrupted service delivery throughout the contract term.
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8 3. How Proposal Meets the Scope of Services and Requirements

3.1 How Proposal Meets the Scope
Willdan delivers comprehensive code enforcement services across multiple California jurisdictions through a proven methodology that integrates field enforcement, compliance actions, case management technology, strategic startup planning, and community engagement. The team assembled for the Participating Agencies brings extensive experience in municipal code enforcement, ensuring consistent and legally defensible outcomes across all the agencies.

Willdan’s enforcement philosophy prioritizes education, communication, professionalism, and voluntary compliance whenever feasible. Staff works collaboratively with residents, property owners, tenants, contractors, and businesses to resolve violations while maintaining consistency, fairness, and responsiveness. Formal enforcement actions are utilized when necessary to protect public health, safety, neighborhood quality, and community welfare. Personnel are trained to conduct enforcement activities respectfully and professionally while supporting equitable and legally defensible outcomes.

Core Field Enforcement Areas
Willdan's approach to general code compliance encompasses nuisance abatement, substandard housing, dangerous buildings, and property maintenance enforcement. The team investigates both public and staffgenerated complaints involving violations of municipal codes, ordinances, and standards related to zoning, land use, building codes, health and safety, blight, graffiti, wastewater, sidewalk vending, substandard structures, and other nuisance conditions.

General Nuisance & Property Maintenance. Willdan personnel assigned to Participating Agencies possess extensive experience conducting both proactive and complaint-based investigations throughout California communities. Their expertise includes addressing nuisance conditions, zoning and land use violations, substandard housing, dangerous and abandoned properties, illegal dumping, graffiti, water waste, wastewater violations, and other municipal code enforcement matters affecting community health, safety, and quality of life Substandard and Dangerous Buildings. Our personnel will conduct thorough property inspections utilizing a variety of enforcement tools to achieve compliance, including verbal and written warnings, letter notifications, office conferences, administrative citations, and civil abatement. Willdan prioritizes education, voluntary compliance, and collaborative problem-solving whenever feasible while maintaining the ability to pursue formal enforcement remedies when necessary to protect public health and safety.

Zoning and Land Use Violations. Willdan’s staff is highly proficient in investigating and resolving issues related to zoning, land use, nuisance housing, building codes, health and safety, blight, graffiti, water waste, sidewalk vending, and other relevant regulations. Willdan staff conducts investigations involving zoning compliance, land use regulations, nuisance housing, grading, unpermitted construction, signage, health and safety concerns, sidewalk vending, and related municipal code violations. Personnel utilize proactive patrols, complaint investigations, documentation, voluntary compliance efforts, notices of violation, administrative citations, and coordinated enforcement actions to resolve cases effectively and consistently.

Vehicle and Abandoned Property Abatement. Willdan provides proactive and complaint-based vehicle abatement and neighborhood preservation services, including abandoned vehicles, inoperative vehicles, illegal storage, debris accumulation, illegal signage, encroachments, and related nuisance conditions. Personnel conduct field inspections, coordinate with property owners and responsible parties, document violations thoroughly, and utilize progressive enforcement strategies focused on voluntary compliance and timely resolution.

Business License and Regulatory Compliance Programs. Willdan personnel supports business license compliance, regulatory enforcement, and operational coordination involving commercial properties, cannabis-related activities, tobacco compliance, vendor regulations, and other business-related municipal requirements. Our staff is 129 of 160
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9 experienced in balancing effective enforcement with economic sensitivity and customer service while ensuring compliance with local ordinances and operational standards.

Solid Waste and Environmental Compliance. Willdan personnel proactively addresses solid waste, illegal dumping, environmental nuisances, water waste, debris accumulation, and related quality-of-life concerns. Staff coordinates with Public Works, Environmental Health, law enforcement, and other departments as necessary to ensure effective case resolution and consistent enforcement efforts across participating jurisdictions.

Multi-Jurisdictional Coordination and Operational Consistency Willdan has extensive experienced managing operations across multiple municipal jurisdictions simultaneously while maintaining jurisdiction-specific priorities, procedures, and customer service expectations. Through centralized management oversight, cross-trained personnel, standardized reporting practices, and scalable staffing resources, Willdan ensures consistent service delivery while allowing each Participating Agency to maintain its individual operational identity and enforcement priorities.

This operational structure allows participating agencies to benefit from shared expertise, management continuity, flexible staffing support, and coordinated enforcement resources while maintaining responsive local service delivery. Willdan’s management team will coordinate regularly with designated agency representatives to ensure communication, accountability, and operational consistency throughout the contract term.

Compliance Action & Legal Process Cycle
Complaint Intake and Triage. Willdan personnel receives, investigates, documents, and tracks complaints related to municipal code violations in accordance with each Participating Agency’s policies and procedures. Staff proactively communicate with residents, property owners, businesses, and stakeholders to explain violations, discusses corrective actions, and encourages voluntary compliance whenever feasible. Investigations are conducted professionally, consistently, and with careful attention to documentation and due process requirements.

Inspections and Evidence Gathering. Willdan’s employees document all complaints received and inspections conducted through photos, notes, and correspondence as determined by City personnel. Personnel begin by gathering all pertinent facts related to each case, including evidence provided by the reporting party, neighbors, property owners, and city records, as well as witness statements and photo documentation. Staff conduct on-site inspections to collect additional evidence and documents conditions relevant to the investigation, with all gathered evidence reviewed, cataloged, and organized as part of the case file to support enforcement actions and maintain a clear investigative record.

Noticing and Due Process. Our employees issue notifications, letters, and citations when necessary to achieve compliance. The team issues courtesy notices of violation for non-compliance according to applicable codes and regulations, drafts compliance orders and notice and orders in cases where voluntary compliance is not achieved, and drafts and executes inspection warrants in accordance with legal procedures as needed to perform inspections. Staff draft and issue letters and notices of violation (courtesy, regular, and final) to resolve code matters and are prepared to issue administrative citations or levy civil penalties as authorized by the City.

Administrative Hearings. Willdan facilitates appeals hearings as necessary to ensure due process. The team compiles detailed reports for cases necessitating legal action or civil abatement, and provides documentation and testimony for court proceedings, collaborating with legal counsel when required. Terry Cox analyzed current procedures and implemented changes to improve program efficiency and effectiveness, including improvements to office hearing scheduling procedures and enhanced notification processes.

Cost Recovery and Liens. We prepare comprehensive documentation for cost recovery through administrative penalties and liens in accordance with City policies. Albert Brady Jr., Principal-in-Charge, specializes in performing program analysis, establishing policies and procedures, developing and implementing cost recovery programs, civil/administrative citation programs, and implementing neighborhood revitalization strategies. During his career 130 of 160
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10 managing code programs in California and Arizona, he developed and managed numerous programs focused on cost recovery and financial accountability.

Misdemeanor and Infraction Referrals. When necessary and directed by the City, staff utilizes additional enforcement tools such as criminal citations, criminal complaints, stop work orders, abatement warrants, receiverships, and recordation to eliminate ongoing violations. Willdan assists in enforcement, including preparation and participation in prosecution by city and district attorneys. The team maintains in-depth knowledge of municipal codes and enforcement procedures, ensuring compliance and promoting community well-being.

Warrant Coordination and Interagency Collaboration. Willdan personnel will coordinate with City departments on cases involving nuisances and dangerous buildings to ensure comprehensive enforcement efforts. Edward Nicholls fostered collaborative partnerships with departments like Environmental Health and Public Works to expand enforcement scope, and maintained records to document violations.

Administration, Technology & Data
Case Management System (CMS). Willdan personnel are experienced using multiple municipal case management platforms and mobile field technologies, including GIS-integrated systems, cloud-based reporting platforms, mobile inspection applications, customer service portals, and electronic documentation systems. Personnel are capable of operating within agency-provided systems or adapting to jurisdiction-specific technology platforms and reporting requirements.

Public Portal and Complaint Intake. Willdan is experienced utilizing both agency-provided and third-party public portals for complaint intake, case tracking, and customer communication. Where desired by the Participating Agencies, Willdan can support implementation and administration of a public-facing complaint portal that allows residents to submit service requests, upload supporting documentation, and receive case status updates while maintaining appropriate privacy and confidentiality protections. When a City provides its own complaint intake or case management portal, Willdan will utilize and support the City's existing platform.

Records & PRA. Public Records Act Compliance and Data Ownership. Willdan provides assistance for Public Records Requests, ensuring transparency and compliance with California law. All case documentation and records remain the property of the participating agencies, with flexible storage arrangements based on agency preferences.

System Capabilities and Features. Willdan maintains records of complaints, inspections, violation notices, and all field enforcement activities, with records stored in the City database if preferred. Each code assigned case is thoroughly documented by Willdan staff, including detailed notes of inspections, conversations, and photographs.

Staff store all case records either physically or electronically within the City's database, depending on the participating agency's preference.

Accessibility & Language Access. ADA and Unruh Act Compliance. Willdan ensures that all public-facing services and interfaces comply with accessibility requirements under the Americans with Disabilities Act (ADA) and California's Unruh Civil Rights Act. Staff participate in ongoing training and continuing education to maintain current knowledge of accessibility standards and compliance requirements.

Privacy and Security Protocols. Willdan maintains strict confidentiality and security protocols for all case files and enforcement documentation. Staff adheres to all applicable laws, statutes, and protocols governing legal inspections, and will not enter private property without the property owner's consent or a legally obtained warrant.

Photo and Video Documentation. All correspondence, such as letters and email, related to each case is retained in the case file, with copies of relevant entitlements, permits, and supporting records maintained for reference and compliance verification. All enforcement documents, including notices, letters, citations, orders, and warrants, are properly organized and retained on file. Property ownership information is accurately recorded and saved in appropriate case files.
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11 Automated Notice Templates and Cost Tracking. Our personnel conduct follow-up inspections to verify compliance with issued notices. Staff will develop user-friendly, standardized complaint forms for use by participating agencies and their residents and will enhance code enforcement operations by implementing organized filing and calendaring systems that improve efficiency, case management, and tracking.

GIS & Analytics. Address Verification and Mapping. Personnel utilize zoning maps and GIS software to determine correct zoning designations during field investigations. Staff carry laptops, tablets, mobile hotspots, cell phones, radios, digital cameras, measuring tapes, and other tools necessary to perform investigations in the field. Terry Cox was highly involved with the development and implementation of the new Land Management System and the Customer Resource Management online portal utilized throughout Orange County Public Works to provide easily accessible online services to stakeholders.

Startup Plan and Performance Reporting
Startup Plan. Within 30 days of contract execution, Willdan will coordinate with each Participating Agency to establish communication protocols, reporting expectations, staffing assignments, workflow procedures, escalation processes, jurisdiction-specific enforcement priorities, and performance metrics. Initial implementation activities will include onboarding meetings, system access setup, review of existing cases and templates, data migration coordination, reporting customization, workflow refinement, and development of jurisdiction-specific KPIs to ensure seamless service delivery and continuity.

Individualized KPI Development. Willdan will collaborate with each Participating Agency to establish measurable performance metrics and reporting expectations tailored to operational goals and community priorities. Reporting may include case activity summaries, response times, compliance rates, citation activity, workload analysis, proactive enforcement efforts, neighborhood improvement initiatives, and other jurisdiction-specific performance indicators.

Onboarding and Staff Integration. Principal in Charge Albert Brady Jr. and Project Manager Greg Smithwill address each participating agency's needs and ensure field staff remain available and committed throughout the contract duration. Willdan staff undergo regular training in customer service, code compliance, and various topics mandated by the HR department, including sexual harassment prevention, creating safe work environments, and defensive driving.

Data Migration and System Setup. Willdan will organize each participating agency's code enforcement operations by creating structured filing and calendaring systems to enhance efficiency and case tracking. Staff maintain city reports for permits, plan tracking, and inspections, and provide scheduling for development projects that include inspections and meetings.

Template Refinement and Workflow Customization. Willdan staff design user-friendly, standardized complaint form templates for use by participating agencies and residents. Scott Barber created comprehensive policies and procedures manuals for code enforcement, animal control, and parking enforcement programs, along with findings and recommendations for program enhancements.

Monthly, Quarterly, and Annual Reporting. Willdan provides monthly statistical accounting and preparation of plans for imaging completed at the end of each month. Staff create monthly, quarterly, and yearly reports to document program performance and outcomes.

Customer Service & Community Engagement
Willdan emphasizes respectful, professional, and trauma-informed engagement with all community members.

Personnel receive ongoing training related to customer service, de-escalation techniques, cultural competency, officer safety, effective communication, and equitable enforcement practices to support positive public interactions and community trust.

Service Standards. Prompt and Courteous Response. We understand the importance of timely and efficient service delivery, with the team committed to providing quick response times while maintaining cost-effectiveness. The 132 of 160
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12 firm prioritizes effective training programs to ensure staff possess the necessary skills and knowledge to perform duties to the highest standards. Average turnaround time for return of telephone calls and emails is within 24 hours.

Outreach. Educational Outreach and Public Information. Willdan provides community education and engagement programs and develops educational materials. Greg Smith is committed to advancing education within the code enforcement field and regularly conducts seminars and professional training programs. His extensive experience in residential and commercial code enforcement, inspections, investigations, and emergency response makes him well-qualified to provide professional code enforcement services. He has conducted public education seminars on fire safety, licensing, and code requirements.

Multi-Channel Communication. Willdan personnel maintains consistent communication with residents, businesses, City staff, legal counsel, contractors, and stakeholders throughout the enforcement process. Staff responds promptly to phone calls, emails, service requests, and public inquiries while maintaining professionalism, responsiveness, and accurate case documentation.

Translated Materials and Language Access. Willdan provides services that accommodate diverse communities and ensure access for non-English speaking residents. The firm's commitment to equitable service delivery includes providing information and educational materials accessible to all community members.

City Branding Alignment. Our personnel will adhere to each participating agency's branding guidelines, policies, and procedures. Staff integrate seamlessly into agency operations while maintaining the unique identity and standards of each jurisdiction.

Staffing & Training
Qualified Personnel: Supervising Code Enforcement Officer(s) and Code Enforcement Officers certified by CACEO or equivalent; bilingual capability desired.

Continuity & Backups: Dedicated account manager; cross-trained backups; contingency plans for absences and surge.

Training: Ongoing training in State/local law, officer safety, evidence handling, cultural competency, traumainformed engagement, and de-escalation.

Equipment: Vehicles, uniforms/badges (as approved), PPE, mobile devices, and calibrated measurement tools.

3.2 Optional/Alternates that Add Value
Rental Inspection Program Administration. Willdan provides inspection services for HUD Section 8 programs and operates rental inspection programs.

Short-Term Rental Registration and Compliance. Willdan provides registration and enforcement services for vacation rentals. Edward Nicholls played a pivotal role in establishing a dedicated enforcement unit targeting short-term rentals in Placer County.

Cannabis and Tobacco Compliance Audits. Willdan provides inspection, regulation, and enforcement of marijuana dispensaries and grow houses.

After-Hours and Weekend Enforcement. Willdan provides full-time, part-time, interim, and weekend staff as onsite employees. The firm offers flexible scheduling to accommodate participating agencies' needs for extended enforcement hours.

Graffiti Abatement Services. Willdan staff abate blighted conditions observed during inspections, including graffiti removal. Albert Brady Jr. has extensive experience coordinating and implementing special projects such as community cleanup days and target area sweeps, and spearheading community outreach efforts. 133 of 160
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13 Neighborhood Strike Teams and Seasonal Weed Abatement. Willdan implements neighborhood cleanup and improvement programs.

Willdan’s operational approach combines experienced municipal personnel, scalable staffing resources, strong management oversight, technology integration, performance-based reporting, and customer-focused enforcement practices to provide reliable and consistent code enforcement services across multiple jurisdictions. The firm’s extensive California municipal experience and ability to adapt to jurisdiction-specific operational needs position Willdan to successfully support the Cities of Cloverdale, Cotati, Sonoma, and Windsor throughout the contract term.

4. Consultant’s Project Experience
Willdan Advantage
Willdan believes code enforcement plays a crucial role in shaping communities' health, safety, and quality of life.

Effective code enforcement plays a critical role in protecting neighborhood quality, maintaining community standards, preserving property values, and supporting the overall health, safety, and welfare of the community. As such, at Willdan, we don’t just enforce codes—we enhance communities. Our approach balances compliance with education, emphasizing collaboration with property owners and community stakeholders to achieve long-term, sustainable improvements.

Our team comprises former city managers, code directors, assistant directors, supervisors, senior officers, and specialists with deep-rooted experience in municipal code enforcement. Many of our professionals have also served on the boards of leading industry organizations, including the American Association of Code Enforcement (AACE), the Arizona Code Enforcement Association (ACEA), and the California Association of Code Enforcement Officers (CACEO). Willdan recognizes that the strength of the code enforcement profession lies in continuous learning, innovation, and collaboration. That’s why we are deeply committed to advancing the industry through education and training.

Willdan maintains an ICC Preferred Provider status for code enforcement instruction nationally and our team has actively participated in and provided instruction for key organizations, including:
 American Association of Code Enforcement (AACE)
 Arizona Association of Code Enforcement (ACEA)
 California Association of Code Enforcement Officers (CACEO)  Code Enforcement Association of Texas (CEAT)
 CODE ENFORCEMENT LEAGUE OF ARIZONA (CELA)
 EduCode – International Code Council (ICC)
 Florida Association of Code Enforcement (FACE)
 International Code Council, ICC Region III
 Kansas Association of Code Enforcement (KACE)
 Michigan Association of Code Enforcement Officers (MACEO)  Oregon Association of Code Enforcement (OCEA)
 South Dakota Association of Code Enforcement (SODACE)  Washington Association of Code Enforcement (WACE)
Partnering with Willdan means gaining access to a highly experienced team of code enforcement professionals dedicated to neighborhood preservation and revitalization. With decades of combined expertise, our executive team has led the rehabilitation of more than 35 neighborhoods, positively impacting municipalities in both the public and private sectors. These efforts have earned Willdan numerous prestigious recognitions, including:
 Merit Award – United States Congress
 Excellence Award – United States Senate
 Employee of the Year – American Association of Code Enforcement 134 of 160
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14  Helen Putnam Award – California League of Cities
 Program Implementation Excellence – Orange County, California, and National Chapters of the American Planning Association
 Excellence in Code Enforcement – California State Assembly  Neighborhood Revitalization Award – California State Senate  Lifetime Achievement Award – California Association of Code Enforcement Officers  Most Innovative Program Award (twice) - California Association of Code Enforcement Officers  Robert Klein Award of Excellence - American Association of Code Enforcement With an unwavering commitment to professionalism, innovation, and public service, Willdan is a trusted partner for municipalities striving to create safer, more resilient neighborhoods. Through our extensive experience, industry leadership, and passion for code enforcement, we continue to raise the standard for what is possible in community revitalization.

4.1 Project Experience
City of Inglewood – Project Manager. Provided code enforcement staff on a contract basis to address unpermitted food vendors (SoFi Stadium, Kia Forum, and Intuit Dome venues).

City of Torrance – Project Manager. Provided interim code enforcement staff.

City of Rolling Hills Estates – Project Manager. Provided interim code enforcement staff.

City of Rancho Palos Verdes – Project Manager. Provided interim code enforcement staff.

City of La Puente – Project Manager. Provided interim code enforcement management and supervisory staff who were responsible for program analysis, development, and temporarily overseeing the city’s code program.

City of South Gate – Project Manager. Provided interim code enforcement staff to address vendor enforcement, program analysis, development, creation of policy and procedure manual, and training. Providing an interim code enforcement supervisor.

City of West Hollywood – Project Manager. Providing code enforcement staff for the rent stabilization program.

City of Loma Linda – Project Manager. Providing code enforcement and animal control staff. Program analysis and development of policy and procedures manuals for both code enforcement and animal control.

City of Rancho Cucamonga – Project Manager. Providing code enforcement staff to address unpermitted food vendors.

City of Redlands – Project Manager. Providing code enforcement staff to address unpermitted food vendors and enforcement waste/recycling requirements.

City of San Juan Capistrano – Project Manager. Providing code enforcement staff to address unpermitted food vendors.

City of Los Alamitos – Directed and participated in review of the city’s code enforcement policy and procedures and made recommendations for changes, as necessary. Additionally, provided interim code enforcement staff and a Community Development Director.

City of Hawaiian Gardens – Project Manager. Assisted the City of Hawaiian Gardens in developing and implementing an Administrative Citation program. Providing code enforcement and parking control staff.

City of Garden Grove – Project Manager. Providing animal control staff and code enforcement staff (tobacco program enforcement).

City of La Canada Flintridge – Direct and participate in the review of the city’s code enforcement policy and procedures and make recommendations for changes, as necessary. Development and Implementation of a 135 of 160
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15 Nuisance, Cost Recovery, and an Administrative Citation Ordinance. Provided interim code enforcement staff to conduct inspections and facilitate neighborhood improvements.

City of Downey – Project Manager. Provided interim code enforcement staff.

City of Rosemead – Project Manager. Provided interim code enforcement staff to inspect targeted areas of the city to facilitate neighborhood improvements.

City of Huntington Beach – Project Manager. Provided interim Code Enforcement staff to assist with their Code Enforcement Program.

City of Del Mar – Provided interim code enforcement staff to the City and managed their entire Code program.

City of Newport Beach – Provided interim code enforcement staff to the City and managed their entire Code program.

City of New Orleans, LA – Project Manager. Provided code enforcement consulting services, including program analysis, Lean Six Sigma process mapping and improvement, policy and procedure development, staff training, and data/case management system development.

City of Nashville, TN – Project Manager. Program evaluation, development, and implementation.

Willdan has been successfully providing code enforcement staff augmentation services and code consulting to municipalities for 60+ years. During that time, Willdan has provided services to over 80 jurisdictions in both southern and northern California, Arizona, Texas, and Nevada. We have provided code services to all the clients listed below. The agencies in bold have renewed contracts with Willdan.  Acrisure Arena
 City of Bakersfield
 City of Bishop
 City of Costa Mesa
 City of Cypress
 City of El Monte
 City of Folsom
 City of Fullerton
 City of Garden Grove
 City of Goleta
 City of Grand Terrace
 City of Goodyear, AZ
 City of Hawaiian
Gardens
 City of Highland
 City of Huntington
Beach
 City of Huron
 City of Inglewood
 City of Lancaster
 City of Irving
 City of Jurupa Valley
 City of La Cañada
Flintridge
 City of Laguana Beach
 City of Laguna Hills
 City of Laguna Niguel
 City of Laguna Woods
 City of Los Alamitos
 City of Lynwood
 City of Mansfield, TX
 City of Moreno Valley
 City of Newport Beach
 City of Ojai
 City of Palm Desert
 City of Pasadena
 City of Perris
 City of Pico Rivera
 City of Rancho Cordova
 City of Rancho Cucamonga
 City of Rancho Palos
Verdes
 City of Redlands
 City of Rosemead
 City of Salinas
 City of San Juan
Capistrano
 City of San Leandro
 City of Santa Cruz
 City of Sierra Madre
 City of South Gate
 City of Tempe, AZ
 City of Torrance
 City of Waterford
 City of West Hollywood
 County of Orange
 County of San Bernardino
 County of San Diego
 Town of Queen Creek, AZ
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16 4.2 References
Project Name Code Enforcement Services
Client and
Contact
City of Santa Cruz
809 Center Street
Santa Cruz, CA 95060
Laura Landry, Code Enforcement Manager
(831) 420-5258
[email protected]
Dates of Service May 2024 – On Going
Services
Provided
Code Enforcement Officer
Code Enforcement Program Management
Project
Description
Willdan provides vending enforcement services for the City of Santa Cruz. Our staff ensures that all vendors compliance with the City’s Vendor Ordinance and State laws. Willdan officers patrol Santa Cruz to verify that all vendors possess required permits and are vending from approved locations.

While our primary aim is voluntary compliance and our staff focuses extensively on education, we also issue warnings and administrative citations when necessary. Code enforcement management is available to resolve any difficult situations that arise when staff are in the field which is primarily evenings and weekends.

Project Name Code Enforcement Services
Client and
Contact
County of Orange
601 North Ross Street
Santa Ana, CA 92701
Cora Villegas, Code Enforcement Manager
(714) 667-8851
[email protected]
Dates of Service 2017 – On Going
Services
Provided
Code Enforcement Officer
Code Enforcement Program Management
Project
Description
Willdan staff enforces the County’s codified ordinances related to property maintenance, unpermitted construction, grading and excavation code, land use and zoning code provisions. Personnel is responsible for the issuance of notices, abatement orders, letters, civil citations, recordation, stop work orders, criminal citations, and criminal complaints.

Project Name Code Enforcement Services
Client and
Contact
County of San Diego
1600 Pacific Highway
San Diego, CA 92101
Shiela Ligayon, Code Enforcement Manager
(858) 761-8989
[email protected]
Dates of Service 2018 – Ongoing
Services
Provided
Code Enforcement Officer
Code Enforcement Program Management
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17 Project
Description
Willdan staff enforces the County’s codified ordinances related to property maintenance, unpermitted construction, grading and excavation code, land use and zoning code provisions. Personnel is responsible for the issuance of notices, abatement orders, letters, civil citations, recordation, stop work orders, criminal citations, and criminal complaints.

Project Name Code Enforcement Services
Client and
Contact
City of La Cañada Flintridge
One Civic Center Drive
La Cañada Flintridge, CA 91011
Susan Koleda, Community Development Director
(818) 790-8881
[email protected]
Dates of Service 2017 – Ongoing
Services
Provided
Code Enforcement Officer
Code Enforcement Program Management
Project
Description
Willdan personnel were tasked with developing a nuisance ordinance and a civil citation program investigating code concerns related to property maintenance. This included the development of citations, pre-printed notices of violation and establishing a mode of collection. Willdan personnel was required to attend City Council Study sessions, assisted in the preparation of staff reports, presented to the Council at first and second reading and performed community outreach regarding code development.

Project Name Code Enforcement Services
Client and
Contact
City of South Gate
8650 California Avenue
South Gate, CA 90280
Gabriel Perez, Community Development Director
(323) 563-9529
[email protected]
Dates of Service 2023 – Ongoing
Services
Provided
Code Enforcement Officer
Code Enforcement Program Management
Project
Description
Willdan provides code enforcement and management services including street vendor regulation, proactive investigation, and mitigation of substandard housing, and addressing signage violations. Staff is required to prepare notices and citations when necessary to successfully resolve code cases using standard investigative techniques and several forms of documentation. 138 of 160
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18 5. Fee Schedule
Willdan’s comprehensive hourly rates cover project management oversight, staff uniforms, necessary equipment (such as phones), materials, supplies, and all required insurance, including professional liability.

The rates provided herein shall remain firm through the initial two-year term of the agreement. Should the agreement extend beyond the initial term, the parties may mutually review the fee schedule and consider reasonable adjustments based upon changes in labor costs, cost-of-living indices, or other market conditions.

Service Provided Billing Rate
Code Enforcement Manager/Consultant $150.00/hour
Code Enforcement Supervisor $125.00/hour
Senior Code Enforcement Officer $94.00/hour
Code Enforcement Officer $82.00/hour
Code Enforcement Technician $70.00/hour
Vehicle (Personal/Willdan Provided) $10.00/hour
NOTE: Overtime rates of 1.5 times the regular hourly rate will be charged for all overtime hours worked. 139 of 160
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19 VI. OTHER REQUIREMENTS
Willdan’s Legal Department reviewed the Standard Professional Service Agreements, and has the exceptions listed in the tables below, separated by exhibit letter for each city noted. Blue text is for additional language, and red text is for deletions.

EXHIBIT A, City of Cotati
Standard Professional Services Agreement

4. Termination. City may terminate this Agreement without cause upon ten (10) days’ written notice. City may immediately terminate or suspend this Agreement for cause upon no less than seven (7) days' written notice.

Cause for immediate termination or suspension shall include, but not be limited to, any breach of this Agreement by Consultant or Consultant’s bankruptcy or insolvency. Upon receipt of notice of termination or suspension for cause, Consultant shall immediately stop all work in progress under this Agreement. In the event of early termination of this Agreement by City, Consultant shall be entitled to payment for all Services performed to the date of termination to the extent such Services were performed to the satisfaction of City in accordance with the terms and conditions of this Agreement. If City terminates this Agreement for cause, Consultant shall be liable to City for any excess cost City incurs for completion of the Services, which costs City shall take reasonable measures to mitigate.

25. Indemnification. To the fullest extent allowed by law, Consultant shall indemnify, defend with counsel reasonably acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, suits, actions, arbitrations proceedings, administrative proceedings, regulatory proceedings, civil penalties and fines, taxes, expenses and costs (including, without limitation, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature, whether actual, alleged or threatened, arising out of Consultant's performance of the Services, its misclassification of its employees (as independent contractors) who provide services under this Agreement, or its failure to comply with any of its obligations contained in this Agreement, except to the extent such Liability caused by the sole negligence or willful misconduct of City or its officers, officials, employees, agents or volunteers.

26. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, Consultant’s agents, representatives and employees as outlined in Exhibit C which is attached and made part of this Agreement.

Note: Exhibit C is missing, so cannot confirm requirements EXHIBIT B, City of Sonoma
Standard Professional Services Agreement

5.4 Consultant shall perform all work to the highest standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall comply with all applicable federal, state and local laws and regulations, including the conflict-of-interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.).
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20 EXHIBIT B, City of Sonoma
Standard Professional Services Agreement

10.2 To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and when the City requests with respect to a claim provide a deposit for the defense of, and defend (with counsel satisfactory to City) City, its officers, agents, employees and volunteers from and against any and all claims, losses, costs and expenses for any damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, and injury to any property arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subconsultants, or anyone directly or indirectly employed by either Consultant or its subconsultants, in the performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Such costs and expenses shall include reasonable attorneys’ fees due to counsel of City’s choice, expert fees and all other expenses of litigation. Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been nonnegligent.

10.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in Section 10 of this Agreement from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations from others, Consultant agrees to indemnify, hold harmless and defend City, its officers, agents, employees and volunteers from and against any and all claims, losses, costs and expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subconsultants or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement except where due to City's sole or active negligence. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice.

11.3.2 Automobile Liability Insurance for vehicles used in connection with the performance of this Agreement with minimum limits of Two Million Dollars ($2,000,000) per claimant accident and Two Million dollars ($2,000,000) per incident. Automobile liability insurance shall be evidenced by ISO Form Number CA 0001 covering Code 1 (any auto) or, if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned).

11.3.4 Professional Errors and Omissions Insurance with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence claim and Two Million Dollars ($2,000,000) aggregate. In the event Consultant’s policy is a “claims made” policy only covering those claims made during the policy period, then Consultant agrees to maintain the professional liability insurance required hereunder and with respect to this project in effect for at least three (3) years after acceptance of the work. The retroactive date of the policy must be shown and must be before the Commencement Date of this Agreement. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date before the Commencement Date of this Agreement, the Consultant must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.
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21 EXHIBIT B, City of Sonoma
Standard Professional Services Agreement

18.1 The City may, in its sole and unfettered discretion and without cause, terminate this Agreement at any time prior to completion by Consultant of the services required by providing no less than seven (7) days' written notice. Notice of Termination of this Agreement shall be given in writing to Consultant and shall be sufficient and complete when same is emailed to Consultant and simultaneously deposited in the United States mail postage prepaid and certified, addressed as set forth in Section 16 of this Agreement. The Agreement shall be terminated upon receipt of the Notice of Termination by Consultant. If City should terminate this Agreement, the Consultant shall be compensated for all work satisfactorily performed prior to time of receipt of termination notice, and shall be compensated for materials ordered by the Consultant or his/her employees, or services of others ordered by the Consultant or his/her employees prior to receipt of Notice of Termination whether or not such materials or final instruments of services of others have actually been delivered, provided that the Consultant or its employees are not able to cancel such orders for materials or services of others. Compensation for the Consultant in the event of termination by the City shall be determined by the City [enter department head] in accordance with the percentage of project completed. In the event that this Agreement is terminated pursuant to this Paragraph 18.1, Consultant shall not be entitled to any additional compensation over that provided herein; nor shall Consultant be entitled to payment for any alleged damages or injuries (including lost opportunity damages) purportedly caused by the termination of this Agreement by the City pursuant hereto.

18.3 Should the Consultant fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Agreement, the City may terminate this Agreement by giving no less than seven (7) days written notice of such termination, stating the reasons for such termination in such event. Consultant shall be compensated as above, provided, however, there shall be deducted from such amount the amount of damage if any, sustained by City by virtue of the Consultant’s breach of this Agreement.

EXHIBIT C, Town of Windsor
Professional Services Agreement

4. Termination. Town may terminate this Agreement without cause upon ten (10) days’ written notice. Town may immediately terminate or suspend this Agreement for cause upon no less than seven (7) days written notice.

Cause for immediate termination or suspension shall include, but not be limited to, any breach of this Agreement by Consultant or Consultant’s bankruptcy or insolvency. Upon receipt of notice of termination or suspension for cause, Consultant shall immediately stop all work in progress under this Agreement. In the event of early termination of this Agreement by Town, Consultant shall be entitled to payment for all Services performed to the date of termination to the extent such Services were performed to the satisfaction of Town in accordance with the terms and conditions of this Agreement. If Town terminates this Agreement for cause, Consultant shall be liable to Town for any excess cost Town incurs for completion of the Services. Town shall take reasonable measures to mitigate such costs.

25. Indemnification. To the fullest extent allowed by law, Consultant shall indemnify, defend with counsel reasonably acceptable to Town, and hold harmless Town and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, suits, actions, arbitrations proceedings, administrative proceedings, regulatory proceedings, civil penalties and fines, expenses and costs (including, without limitation, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature, whether actual, alleged or threatened, arising out of or in connection with Consultant's performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole or active negligence or willful misconduct of Town.

Willdan’s evidence of insurance is on the next page.
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22 143 of 160
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23 Appendix: Key Personnel Resumes
The following Key Personnel resumes are on the next pages:
 Al Brady, CBO: Principal in Charge
 Greg Smith: Project Manager
 Terry Cox: Code Enforcement Manager
 Edward Nicholls, Jr.: Code Enforcement Manager
 Scott Barber: Code Enforcement Manager
 Daisy Gomar, CACEO: Code Enforcement Officer
 Jackie Harris, CACEO: Code Enforcement Officer
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24 Al Brady, CBO
Deputy Director of Building and Safety
Role: Principal in Charge
Al Brady has over 33 years of experience in the code profession working directly for municipalities and in the private sector. Mr. Brady leads a team of code enforcement professionals who can provide both short and long-term services including management of code enforcement departments. During his career, he has developed and managed numerous code programs in both California and Arizona. He specializes in performing program analysis, establishing policies and procedures, developing and implementing cost recovery programs, civil/administrative citation programs and implementing neighborhood revitalization strategies. Mr. Brady has been recognized by the League of California Cities, the California Chapter of the American Planning Association, California State Assembly, California Senate, US Senate and US Congress for excellence in the field of Code Enforcement.

Relevant Project Experience
Building and Safety Services, Various Agencies, CA. Project Manager/Code Enforcement.

Official/Building Official.
 City of Big Bear Lake
 City of Cudahy
 City of Del Mar
 City of Goleta
 City of Hawaiian Gardens
 City of Highland
 City of La Canada Flintridge
 City of La Puente
 City of Laguna Beach
 City of Laguna Hills
 City of Laguna Woods
 City of La Puente
 City of Manhattan Beach
 City of Orange
 City of Rancho Cordova
 City of Rolling Hills Estates
 City of Solvang
 City of Tustin
 City of Westlake Village
 County of Orange
 County of San Diego
 UC Santa Barbara
 UC Irvine
 Chumash Casino Resort
Building and Safety Services, Cities of Cudahy, La Puente, and Rolling Hills Estates, CA.

Project Manager. Organize, direct, and administer the activities and operation of the Building and Safety Department, including building inspections, inspection of construction, and the general rehabilitation or repair of commercial, residential and industrial properties. Oversee the review of building plans, calculations and specifications for proposed structures. As the administrator of Building and Safety, approve all construction plans to ensure they meet building codes and zoning regulations. Inspect and monitor construction sites to determine if structures and systems are installed to meet all construction requirements. Supervise, train, and evaluate employees; monitor and coordinate work. Oversee staff engaged in the preparation and maintenance of records of plans, inspection processes, letters and reports prepared or used in connection with building inspections; respond to questions from property and building owners; and interpret codes.

County of Riverside, CA. Code Enforcement Official/Director. Managed the Code Enforcement Department for the entire County of Riverside. Assigned to oversee all operations and respond to all citizen concerns, County CEO complaints and Board inquiries; Prepare and monitor the Department's budget including all revenues and expenditures. Prepare regular staff reports for the Board of Supervisor’s regarding ordinance development and/or municipal code revisions. Provide personnel with direction, develop and update the Division's Policy and Procedure manual and verify that staff adheres to all policies established within the Department. Evaluate staff's performance on a regular basis and pursue disciplinary action when appropriate. Interview and hire all personnel. Attend regular staff meetings; meet with civic groups such as the Chamber of Commerce, Board of Realtors, Neighborhood groups and Homeowner's Associations.

EDUCATION
AA, Liberal Arts,
California State
University, Fullerton
BA, Business
Administration,
University of Southern
California, Los Angeles

PROFESSIONAL

CERTIFICATIONS
PC 832 Certificate,
Orange County Sheriff's
Academy, Orange, CA
Basic Certification,
SCACEO - Southern
California Association of
Code Officials
Intermediate
Certification, SCACEO -
Southern California
Association of Code
Officials
Advanced Certification,
SCACEO - Southern
California Association of
Code Officials
Supervisory
Certification, SCACEO -
Southern California
Association of Code
Officials
Watershed
Management
Certificate, EPA -
Environmental
Protection Agency,
Sacramento, CA

AFFILIATIONS
Education Chair,
Southern California
Association of Code
Officials, Santa Ana, CA
Board Member,
California Association of
Code Enforcement
Officials, Sacramento,
CA

33 YEARS OF EXPERIENCE
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25 Greg Smith
Code Enforcement Manager
Role: Project Manager – Code Enforcement
Gregory Smith is a Code Enforcement professional with over 20 years of experience in housing inspections, code enforcement, and public safety. He is highly motivated and a self-starter with a proven ability to manage conflict, conduct thorough investigations, and resolve complex compliance issues. Gregory possesses strong written and verbal communication skills, well-developed interpersonal abilities gained through extensive public interaction, court testimony, and community engagement, and the ability to serve effectively as both a team leader and an independent professional in high-responsibility roles. Mr. Smith is also a highly regarded ICC Preferred Provider instructor with extensive experience delivering technical and leadership training to code professionals across the United States, including through organizations such as the International Code Council (ICC), the American Association of Code Enforcement (AACE), and the California Association of Code Enforcement Officers (CACEO). He is committed to advancing education within the code enforcement field and regularly conducts seminars and professional training programs. His extensive experience in residential and commercial code enforcement, inspections, investigations, and emergency response makes him wellqualified to provide professional code enforcement services.

Relevant Project Experience
City of Duluth Fire Department, Duluth, Minnesota. Division Supervisor. Led and supervised Housing Inspectors and Compliance Officers in the enforcement of local, state, and national housing and safety codes. Conducted inspections of residential and commercial properties, including single-family homes and high-density housing, to ensure compliance. Issued correction orders and citations, testified in court proceedings, and responded to community concerns. Coordinated disaster response efforts as a Disaster Assessment Team Member utilizing the National Incident Management System.

Conducted public education seminars on fire safety, licensing, and code requirements.

City of Carlsbad, California. Code Enforcement Officer II. Performed field and office investigations related to municipal code enforcement and abatement regulations.

Responded to citizen complaints, prepared notices of violation, and coordinated compliance efforts with other departments. Maintained records, conducted inspections, and provided testimony in hearings and court proceedings to ensure resolution of violations.

City of Escondido, California. Code Enforcement Officer II. Investigated violations related to zoning, housing, and property maintenance codes. Issued administrative and criminal citations, prepared case reports, and conducted re-inspections to ensure compliance.

Played a key role in developing field technology programs and enhancing public communication, including serving as a media liaison and conducting community presentations. Participated in disaster response efforts and coordinated with multiple agencies.

County of San Diego, California. Code Enforcement Officer II. Conducted field investigations of state and local code violations, gathered evidence, and worked directly with property owners to achieve compliance. Prepared detailed case documentation and coordinated with County Counsel on legal proceedings. Issued citations, interpreted regulations for the public, and trained new employees on enforcement procedures and standards.

EDUCATION
BS, Administration of
Criminal Justice, University
of Phoenix

REGISTRATIONS /

CERTIFICATIONS
Property Maintenance and
Housing InspectorInternational Code Council
Fire Inspector I-State of
Minnesota and
International Code Council
Code Official Safety
Specialist-Code
Enforcement Officer Safety
Foundation
Situation Awareness
Specialist-ARCURI Group
LLC
ICC Preferred ProviderInternational Code Council
FEMA Certificates-IS-700a,
IS-200bm IS-100b
27 YEARS OF EXPERIENCE
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26 John (Terry) Cox
Role: Code Enforcement Manager
Mr. Terry Cox is a Code Official with over 28 years of experience in addressing community blight through developing effective neighborhood strategies. He has demonstrated the ability to train, motivate and manage cohesive teams focused on preserving communities.

He is experienced in neighborhood improvement projects, operational management, community relations, consulting and project management.

Relevant Project Experience
Willdan Project Manager & Code Enforcement/Public Safety Manager County of Orange, Santa Ana, CA. Code Enforcement Manager. Managed the day-to-day operations of the County’s Neighborhood Preservation Section, overseeing the supervision, training, and performance of County and contract staff. Collaborated with the Board of Supervisors’ offices, County Executive Office, multiple County departments, and external agencies to coordinate investigations, enforcement actions, and service delivery to unincorporated communities. Developed policies, procedures, and operational improvements to enhance program efficiency, service effectiveness, and staff performance. Prepared staff reports, work plans, presentations, and public outreach materials, while leading community engagement initiatives including cleanup events, targeted enforcement efforts, and community meetings. Conducted program analysis and implemented process improvements related to case management, notifications, and operational workflows. Provided quality assurance through case file and correspondence review, facilitated regular staff meetings, coordinated professional training opportunities, and conducted employee evaluations, coaching, and disciplinary actions as needed.

Managed program budgeting and contract administration, and played a key role in the development and implementation of the County’s Land Management System and Customer Resource Management online portal to improve public access to services.

Senior Code Enforcement Officer, Anderson Penna, Newport Beach, CA. Managed overall contract and day-to-day operations of contract code staff assigned to the County of Orange. Received calls for service and investigated potential zoning, building, grading, and general property maintenance code violations. Collected and documented evidence as part of code casework. Issued notices and administrative citations as needed to ensure code compliance. Prepared briefing papers and reports for review by management of the Board of Supervisors. Prepared and carried out inspection and abatement warrants.

Planned, prepared, and participated in community meetings and clean-up events. Worked closely with County Counsel and the District Attorney’s office to host meetings, carryout  City of Corona
 City of Fullerton
 City of Grand Terrace
 City of Hawaiian Gardens
 City of Hidden Hills
 City of High Springs, FL
 City of Highland
 City of Indian Wells
 City of Inglewood
 City of Isleton
 City of Jurupa Valley
 City of La Canada Flintridge
 City of Laguna Niguel
 City of Laguna Woods
 City of Lancaster
 City of Loma Linda
 City of Malibu
 City of Mansfield, TX
March JPA
 City of Maywood
 City of Ojai
 City of Ormond Beach, FL
 City of Pico Rivera
 City of Ranchos Palos Verdes
 City of Redlands
 City of Rolling Hills Estates
 City of San Juan Capistrano
 City of South El Monte
 City of South Gate
 City of Torrance
 City of West Hollywood
 City of Westminster
 County of San Bernardino

EDUCATION
BS, Business Management,
California Coast University,
Santa Ana, CA
Business Management,
California State University,
Long Beach
Psychology, Cerritos
Community College

REGISTRATIONS /

CERTIFICATIONS
PC 832 Certificate - Rio
Hondo Community College
Certified Code Enforcement
Officer, CACEO - California
Association of Code
Enforcement Officials
Basic Certification, SCACEO
- Southern California
Association of Code
Enforcement Officials
Intermediate Certification,
CACEO - California
Association of Code
Enforcement Officials
Advanced Certification,
CACEO - California
Association of Code
Enforcement Officials
Supervisory Certification,
CACEO - California
Association of Code
Enforcement Officials
Watershed Management
Certificate, EPA -
Environmental Protection
Agency, Sacramento, CA

AFFILIATIONS
Member, California
Association of Code
Enforcement Officials
28 YEARS OF EXPERIENCE
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27 civil litigation, and proceed with criminal court filings when voluntary compliance was not obtained.

Senior Code Enforcement Officer, Willdan, Anaheim, CA. Managed overall contract and day-to-day operations of contract code staff assigned to the County of Orange. Received calls for service and investigated potential zoning, building, grading, and general property maintenance code violations. Collected and documented evidence as part of code casework. Issued notices and administrative citations as needed to ensure code compliance. Prepared briefing papers and reports for review by management and the Board of Supervisors. Prepared and carried out inspection and abatement warrants.

Planned, prepared, and participated in community meetings and clean-up events. Worked closely with County Counsel and the District Attorney’s office to host meetings, carryout civil litigation, and proceed with criminal court filings when voluntary compliance was not obtained. Provided code services to the City of La Canada-Flintridge. Also, prepared community education materials pertaining to code enforcement for the City of Laguna Hills.

Code Enforcement Officer II, City of Anaheim, CA. Conducted field investigations and site surveillance of residential, commercial, and industrial properties. Enforced all applicable code provisions, ordinances, and statutes; issued infraction and misdemeanor citations for violations regarding zoning, litter, abandoned vehicles, weeds and debris accumulation.

Photographed evidence, interviewed potential witnesses, and composed letters to ensure remedial action was taken; received complaints from citizens; issued correction notices and performed abatements when necessary. Prepared memos and investigative reports.

Responsible for the enforcement of parking violations and illegal street vendor activity.

Code Enforcement Officer I, City of Paramount, CA. Conducted field investigations and site surveillance of residential, commercial, and industrial properties. Enforced all applicable code provisions, ordinances, and statutes; issued infraction and misdemeanor citations for violations regarding zoning, litter, abandoned vehicles, weeds and debris accumulation. Photographed evidence, interviewed potential witnesses, and composed letters to ensure remedial action was taken; received complaints from citizens; issued correction notices and performed abatements when necessary. Prepared memos and investigative reports. Responsible for the enforcement of parking violations and illegal street vendor activity. Also responsible for Public Safety fleet maintenance and supervised the Los Angeles County inmates (trustees) assigned to provide maintenance services at the City’s Public Safety Substation.

John (Terry) Cox
Continued
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28 Edward Nicholls, Jr.

Role: Code Enforcement Manager
Ed Nicholls is a Willdan code enforcement consultant with over 30 years of experience. He serves as a code enforcement consultant in our Willdan Anaheim office and provides supervisory and management services in code. Mr. Nicholls specializes in leadership training and development, and in program evaluation, development, and implementation.

Relevant Project Experience
County of Riverside, CA. Code Enforcement Deputy Director. Mr. Nicholls directed the daily activities of the 85-member strong Code Enforcement and Environmental Compliance Division. With a keen attention to detail, he skillfully coordinated a spectrum of divisional programs and projects, meticulously developing and implementing a range of training initiatives tailored to the team's needs. His strategic acumen and adept collaboration with stakeholders ensured seamless alignment of divisional objectives with overarching organizational goals. Through his proactive approach, Mr. Nicholls identified and capitalized on opportunities to optimize operations, introducing streamlined processes and innovative tools that enhanced the efficiency and impact of enforcement and compliance endeavors.

City of Chino Hills, CA. Neighborhood Services Manager. Mr. Nicholls skillfully managed and supervised the day-to-day operations of the Neighborhood Services Division. With a strategic approach, they developed and executed a range of divisional training programs aimed at enhancing staff performance and capabilities. In addition, their forward-thinking vision led to the creation and successful implementation of a comprehensive training curriculum dedicated to nurturing neighborhood leadership qualities among city residents, ultimately contributing to a more empowered and engaged local community.

City of Yorba Linda, CA. Senior Community Preservation Officer. Mr. Nicholls adeptly supervised the day-to-day operations of the Community Preservation Division, skillfully orchestrating the development and harmonization of a diverse array of divisional programs, codes, laws, policies, and procedures. Their remarkable leadership was evidenced by their ability to conceive and execute an array of divisional training programs, effectively enhancing the team's knowledge base and performance. Through their strategic acumen and commitment, they played a pivotal role in advancing the division's objectives and ensuring its seamless functioning.

City of Fountain Valley, CA. Code Enforcement Officer II. Mr. Nicholls undertook the supervision of the Code Enforcement program, providing training to a team of two code enforcement officers, and enforcing state and local laws for enhancing the quality of life in the City's residential and commercial areas. His responsibilities encompassed identifying violations, taking necessary actions, and maintaining records of their enforcement activities. Effective communication and collaboration with other departments were key to resolving complex cases. His strong leadership, analytical skills, and commitment to adherence underscored their role in effective code enforcement and community improvement.

City of Anaheim, CA. Code Enforcement Officer II. Conducted field investigations and site surveillance of residential, commercial, and industrial properties. Enforced all applicable code provisions, ordinances, and statutes; issued infraction and misdemeanor citations for violations regarding zoning, litter, abandoned vehicles, weeds and debris accumulation.

EDUCATION
MS, Education, California
Baptist University
BS, Business Management,
University of Phoenix

REGISTRATIONS /

CERTIFICATIONS
PC 832 Certificate, Orange
County Sheriff's Academy,
Orange, CA
Basic Certification, SCACEO
- Southern California
Association of Code
Officials
Intermediate Certification,
SCACEO - Southern
California Association of
Code Officials
Advanced Certification,
SCACEO - Southern
California Association of
Code Officials
Supervisory Certification,
SCACEO - Southern
California Association of
Code Officials

AFFILIATIONS
Past Education Chair,
California Association of
Code Officials, Sacramento,
CA
32 YEARS OF EXPERIENCE
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29 Scott Barber
Role: Code Enforcement Manager
Scott Barber brings 30 years of local government experience, creating success through innovation and strategic partnerships, coupled with a fundamental and deeply ingrained understanding that public trust is earned. Mr. Barber has extensive experience in development processes and economic development activities related to business attraction through entitlement and permitting incentives. He has excellent communication skills and presentation skills, combined with solid budgeting and finance experience.

Relevant Project Experience
City of Huntington Beach, CA. Code Enforcement Program Evaluator. Mr. Barber performed a third-party evaluation of the City’s Code Enforcement Program, including a review and suggested updates to the City’s Policy and Procedures Manual, analysis of case processing with both office and field staff, a statistical and trend review of caseloads and case processing techniques, an analysis with recommendations for “right sizing” code enforcement investigative responses based upon staffing and budget resources, as well as an overall program review seeking efficiencies to be added to the Code Enforcement Program. A “Findings Memorandum” with specific program recommendations was the final deliverable.

City of Burbank, CA. Code Enforcement Program Reviewer. Mr. Barber conducted an indepth review of the City of Burbank's Code Enforcement Program, including onsite evaluation of office and field activities, systems analysis, program alternatives and modernization, resulting in a comprehensive management report and "road map" for bringing about long-term and sustainable change to the program.

City of Ventura, CA. Code Enforcement Program Reviewer. Mr. Barber created a "Findings Memorandum" after conducting an onsite review of office and field functions, all code enforcement documentation, and policies, validating information presented by Ventura's staff for City Management and Council approval of program enhancements.

City of Merced, CA. Code Enforcement Program Reviewer. Mr. Barber created a comprehensive Policies and Procedures Manual, along with findings and recommendations for program enhancements, based upon interviews with office, management, and field staff, for use by the City's Code Enforcement Task Force. San Mateo Sober Living Civil Case, County of San Mateo, CA. Served as expert witness for the County of San Mateo in defense of a federal civil rights complaint regarding housing discrimination.

EDUCATION
MBA, Business, California
Baptist University,
Riverside
BA, Theater Arts, University
of California, Riverside CA
8-Hour Training through
National Association of
Hearing Officers
32 YEARS OF EXPERIENCE
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30 Daisy Gomar, CCEO
Role: Code Enforcement Officer
Daisy Gomar is an experienced and dedicated Code Enforcement Officer with a strong background in community quality-of-life improvements through effective code compliance. Skilled in identifying and resolving municipal code violations, conducting property inspections, and educating the public on compliance requirements. Known for a detail-oriented approach to enforcing regulations related to zoning, building standards, and health and safety. Proven ability to work collaboratively with other city departments, law enforcement, and community stakeholders to achieve compliance and maintain neighborhood standards. Committed to fostering safe, well-maintained communities through professional, fair, and solution-focused enforcement practices.

Daisy is fluent in English and Spanish.

Relevant Project Experience
City of Modesto, CA. Willdan Code Enforcement Officer. Conducted detailed rental housing inspections to ensure compliance with local housing, health, and safety codes.

Educated tenants, landlords, and property managers on code requirements, inspection procedures, and corrective actions needed to maintain safe living conditions. Responded to resident complaints and community concerns, documented violations and inspection findings, and worked collaboratively with property owners to achieve timely compliance.

Promoted public awareness of housing standards through outreach, communication, and customer service while maintaining accurate inspection records and reports.

CSG Consultants Inc. Code Enforcement Officer. Enforced municipal codes and regulations to uphold community standards and ensure public health, safety, and welfare. Conducted routine inspections and responded to complaints related to zoning, property maintenance, building codes, and wastewater. Investigated potential violations, documented findings, issued notices or citations, and followed up to ensure compliance. Collaborated with residents, business owners, and other city departments to educate on code requirements and facilitate voluntary compliance. Prepared detailed reports, maintained accurate records, and represented the city in hearings when necessary. Recognized for a thorough, solution-oriented approach to maintaining neighborhood quality and safety.

PROFESSIONAL

CERTIFICATIONS
CACEO Certified Code
Enforcement Officer
4 YEARS OF EXPERIENCE
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31 Jacqueline Harris, CACEO
Role: Code Enforcement Officer
Jacqueline Harris is an Engineering Senior Code Enforcement Officer with 25 years of experience. Ms. Harris has extensive knowledge and experience in field inspections, prioritizes and manages assigned projects to ensure compliance and effectively meet critical deadlines. She conducts follow-up activities to monitor and ensure compliance and maintains close verbal and written contact regarding progress with the complainants. Ms. Harris assists Southern California clients with code enforcement.

Relevant Project Experience
Foster City, CA. Willdan Code Enforcement Officer. Conducted field inspections to enforce municipal codes and ordinances related to property maintenance, zoning, public nuisance, health, and safety regulations. Investigated citizen complaints, documented violations, issued notices, and worked with residents, businesses, and property owners to achieve voluntary compliance. Provided education and outreach regarding local code requirements, explained corrective actions and compliance procedures, and maintained detailed inspection records, reports, and case documentation. Coordinated with city departments and community stakeholders to promote safe, clean, and compliant neighborhoods through effective communication and problem-solving.

Tobacco Licensure, San Diego County, CA. Willdan Code Enforcement Officer. Ms. Harris was responsible for enforcing all tobacco regulations in San Diego County. She conducted inspections of businesses to ensure adherence to county tobacco laws, including licensing, signage, and sales restrictions. She worked closely with business owners to educate them on compliance requirements and provided guidance on corrective actions. In cases of noncompliance, she issued formal compliance notices or administrative citations and monitored follow-up to ensure violations were resolved.

City of Manhattan Beach, CA. Code Enforcement Officer. Ms. Harris conducted property inspections for code compliance, responded to citizen complaints with research for enforcement records, and supervised staff and volunteers in managing records and correspondence. She coordinated task forces with city departments, worked with neighborhood watch, and prepared and testified in court and appeal hearings.

City of Lawndale, CA. Interim Code Enforcement Supervisor. Ms. Harris supervised six officers in inspections and enforcement. She incorporated a team-oriented approach to code enforcement and investigative procedures. Ms. Harris provided professional, technical and enforcement guidance and direction of proposed code enforcement plans.

She assisted officers in finding solutions to complex cases and worked with and communicated directly with other City departments. In addition, as Interim Code Enforcement Supervisor, Ms. Harris prepared the annual budget.

City of Lawndale, CA. Code Enforcement Officer. Ms. Harris responded to complaints and citizen requests by researching records for the City Prosecutor and District Attorney’s Office. She inspected properties for code compliance, maintained records, issued notices, and coordinated with departments involved in code enforcement. She also prepared and presented cases in court and gave presentations to City Council.

City of Garden Grove, CA. Reserve Police Officer. Ms. Harris duties included traffic control, security at parades and events, report taking, evidence/prisoner transportation, and parking enforcement. Ms. Harris was assigned to special projects or units, where she participated in crime prevention, gang suppression, assisted background investigators and the forensic unit.

EDUCATION
B.S., Criminal Justice,
California State
University of Long
Beach, Long Beach,
California
A.A., Administration of
Justice, El Camino
College, Torrance,
California

PROFESSIONAL

CERTIFICATIONS
CACEO Certified Code
Enforcement Officer
Leadership Certificate
Program, California
State University of Long
Beach, Long Beach,
California
California State Certified
Mediator
25 YEARS OF EXPERIENCE
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66 Franklin Street, Suite 300
Oakland, CA 94607
Phone: 510.832.0899
www.willdan.com
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: DISCUSS POTENTIAL ALPR ITEM FOR EVALUATION BY

THE COMMUNITY-POLICE ADVISORY COMMITTEE
Date: August 11, 2026
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council discuss if the Community Police Advisory Committee should review the utility and policy considerations around automated license plate readers and provide recommendations to the City Council.

Background
At the City Council meeting on July 28, 2026, under Direction on Future Agenda Items, the City Council requested that an item be brought back to City Council to determine if there is interest in having the Community Police Advisory Committee review the use of and policy considerations around automated license plate readers (ALPR).

Analysis/Discussion
The use of ALPR technology has been the subject of several City Council discussions in recent years. The most recent agendized discussion was on May 27, 2025, when the City Council reduced data retention to 1 month, allowing 1-1 data sharing with select other California law enforcement agencies and allowing access to certain public ALPRs, such as those at Cotati businesses to assist in solving crimes. Also, as requested by the City Council, the use of ALPRs in 2025 was included in the Police Chief’s annual report to the community, presented to the Community Police Advisory Committee and City Council. The May 27, 2025 staff report is attached for reference.

If the City Council directs the Community Police Advisory Committee to review ALPRs, it is recommended that the City Council also includes specific questions that it would like this 154 of 160
committee to consider. Presumably, any evaluation and potential recommendations would then be reported back to the City Council.

In terms of timing, the current fixed ALPR service agreement runs through October 2027.

Financial Considerations
There is no direct financial impact if the City Council directs the Community Police Advisory Committee to review ALPR technology. Depending on the level of the review, it would take some to a significant amount of staff time to provide and/or synthesize the requested information for the committee.

AND SHARING
It is recommended that the City Council receive and discuss the utilization of Automated License Plate Reader (ALPR) cameras and adopt a motion approving staff recommendations on data retention and sharing.
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: Cotati City Council
Subject: AUTOMATED LICENSE PLATE READER (ALPR) CAMERAS

DATA RETENTION AND SHARING
Date: May 27, 2025
Written by: Chris Simmons, Chief of Police
Recommendation
It is recommended that the City Council receive and discuss the utilization of Automated License Plate Reader (ALPR) cameras and adopt a motion approving staff recommendations on data retention and sharing.

Background
On March 25, 2025, the Police Chief presented the annual Police Chief’s report summarizing public safety activities in 2024. At that meeting, the City Council discussed the Police Department’s use of Automated License Plate Readers (ALPRs), specifically the retention period of license plate images/locations. At the end of the conversation, the City Council requested that staff return with an agendized item to discuss the topic in more detail.

In prior City Council discussions around the use of ALPRs, the City Council raised concerns about holding license plate images and locations and balancing the potential data privacy concerns with public safety utility of ALPR systems. As a result of those discussions, the City Council directed that the data retention period be lowered from 1 year to 6 months and requested a report back in the next annual report discussing the observed benefits of the system during that time period. The intent, as understood by staff, was to determine if 6 months was in fact the optimal retention period or if a shorter period would still effectively accomplish the public safety purpose.

The City currently has four patrol vehicles upfitted with Axon dash-cameras that have ALPR capabilities. Currently, there are no fixed ALPR cameras and data sharing with neighboring law

FOR REFERENCE ONLY
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enforcement agencies is not enabled.

Analysis/Discussion
Based on experience, ALPR cameras are often a key tool in providing real-time crime (inprogress) alerts and aiding police investigations, providing law enforcement with crucial evidence to identify suspects, witnesses, and the sequence of events surrounding a crime. ALPR cameras, whether installed at fixed locations or placed in a vehicle, record vehicle description data, location, and date/time. This technology is objective and unbiased, only recording otherwise public information and nothing about the personal characteristics or identifying information of drivers or passengers within camera view.

Once information is collected, the automated system checks the license plate data against the same state databases that police officers use to check vehicle license plates. This includes stolen vehicles and other crime-related vehicles listed in the database connected to crimes, missing persons related vehicles, and other authorized alerts that law enforcement agencies have placed in the system. Any license plates matching law enforcement identified vehicles that are within the authorized fields are relayed to officers and dispatchers monitoring the system as an alert.

Officers can then attempt to locate vehicles related to alerts. Every alert ultimately must be confirmed with the originating agency and the officer receiving the alert must confirm the information through CLETS before taking any enforcement action. ALPR data is also prohibited for immigration purposes. California law also prohibits law enforcement agencies from sharing data with agencies outside the State of California.

Recommendation
Data Retention
Based on local experience and experience from other agencies, staff believe that further reducing the retention period from 6 months to 1 month will still provide sufficient information to assist in solving the vast majority of crimes, while balancing the data privacy concerns as well as the costs to the City for retaining this data for longer periods of time.

Data Sharing
Another recommended change to the current procedure is to open up 1 to 1 data sharing with other California law enforcement agencies and be able to receive data from public ALPRs. In particular, police staff have found that access to neighboring ALPRs will provide a significant public safety benefit, including the ALPR cameras at Lowe’s Home Improvement, the 101 freeway, 116 highway/Stony Point, Rohnert Park, Petaluma, Santa Rosa, and other cameras in Sonoma County jurisdictions. Additionally, Sonoma State University (SSU) is in the process of installing ALPR cameras, and given our close coordination and dispatching of SSU, real-time access to vehicle flags will be critical. Without access, which is established with data sharing, the police have to rely on other agencies proactively contacting Cotati to inform us of vehicle flags in or around Cotati.

Financial Considerations
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To enable data sharing with other local law enforcement agencies and receive data from public ALPRs, it would require enabling a subscription service. This service, with a 1-month data retention, would require a two year service contract at $6,000 per year that also includes 2 fixed ALPRs. Longer data retention significantly increases the annual costs and is not recommended.

Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
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Cotati City Council
Agenda Staff Report
Item type: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED To: City Council
Subject: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED Date: August 11, 2026
Written by: Kevin Patterson, City Clerk
Recommendation
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.

Pursuant to City Council Policy 2025-03: City Council Rules section IV A., written Communications, interested persons or their authorized representative may address the Council by written communication on any matters concerning the City’s business, or any matters over which the Council has control.

1. To be considered for inclusion in the agenda packet, such written communication shall be delivered to the City Clerk no later than 11:00 a.m. of the Wednesday the week preceding the regular Council meeting for which such written communication is intended.

2. If received after the above date and time, but no later than noon the day before the meeting, written communications received by the City Clerk shall be posted on the website by the end of that day and notification provided to the electronic Agenda mailing list by the end of the day. All written communications received by the City Clerk by 5 pm on the City Council meeting day shall be made available to the City Council and public at the City Council meeting.

City Council Policy 2025-03 is available at the online meeting portal at www.cotaticity.gov or by request from the City Clerk at 707-665-3622 or [email protected]. 160 of 160

Cotati City CouncilAugust 11, 2026

Cotati City Council
August 11, 2026