1580 Magnolia Ave.
Corona, CA 92879
Phone: (888) 595-3956
Fax: (888) 595-3959
www.vantageled.com
SALES ORDER / AGREEMENT - SO34074
Order Type: LED Display Order: New Display
Date: 07-28-2026
Page: 1/5
Buyer: City of Cotati
Project Reference: City of Cotati
Quote Reference: QUO198698
Sales Rep: Frank Vega
Order Created: 07-28-2026 2:18 PM
Order Revised: 07-28-2026 2:23 PM
ACCOUNT BILL TO SHIP TO
City of Cotati
707-665-3620
City of Cotati
201 W Sierra Ave
Cotati, CA 94931
City of Cotati
1 Trebino Ct
Cotati, CA 94931
ORDER SUMMARY
Order Item Product Qty Unit Price Net Price
1 FLEX V-Series: Outdoor 8mm RGB 210x420 Single Face 1 Each $26,989.80 $ 26,989.80 2 Light Sensor 1 Each $125.00 $ 125.00
3 Lifetime Verizon Data Plan 1 Each $1,500.00 $ 1,500.00 4 Cellular Modem (4G LTE) 1 Each $475.00 $ 475.00
5 Shipping & Crating 51-75 Sq. Ft. 1 Each $1,950.00 $ 1,950.00 6 ADD: 7 Year On-Site Labor Warranty 1 Each $1,931.29 $ 1,931.29 7 Applicable Sales Taxes 1 Each $3,027.83 $ 3,027.83
Complete product specifications for each order item are provided in the Product Specification Section of this Sales Order Payment Terms:
50.00% Deposit / 50.00% Before Shipment Release
Please note a 3% convenience fee will be assessed for all payments via credit card. Sub Total:
Grand Total:
$ 35,998.92
$ 35,998.92
Additional Items Included:
This order will include, if SM Infinity is selected as the software package, a one (1) year pre-paid subscription to the SM Infinity Silver Package (500 points / month) at no additional cost.
Courtesy of Vantage LED.
Order Notes:
Any agreements listed in the Order Notes section above are not binding upon Vantage LED unless specifically accepted by Vantage LED Management.
Order Acceptance:
I , on behalf of City of Cotati am authorized and accept the details of the agreement, inclusive of all pages.
Input Voltage Confirmation
__________________________________________________________ 120 Volt _____ 240 Volt _____ Signature
Software Package Confirmation
__________________________________________________________ SM Infinity (Cloudware)
_____
Lightspeed (Local)
______
Printed Name / Date
If the Input Voltage is not confirmed at time of order acceptance, the order will be manufactured with the voltage specified in the order details or default voltage listed in the product specifications. All orders will be delivered with the SM Infinity Software package unless otherwise selected in order details or order acceptance. 1580 Magnolia Ave.
Corona, CA 92879
Phone: (888) 595-3956
Fax: (888) 595-3959
www.vantageled.com
SALES ORDER / AGREEMENT - SO34074
Order Type: LED Display Order: New Display
Date: 07-28-2026
Page: 2/5
Buyer: City of Cotati
Project Reference: City of Cotati
Quote Reference: QUO198698
Sales Rep: Frank Vega
Order Created: 07-28-2026 2:18 PM
Order Revised: 07-28-2026 2:23 PM
Product Specifications
Order Item Product
1 FLEX V-Series: Outdoor 8mm RGB 210x420 Single Face
Flex V-Series Full Color Outdoor Display
Display Specifications
_____________________________________________________________________________________________ Physical Pitch................................. 8mm
Physical Matrix (HxW)................... 210 pixels (H) x 420 pixels (W) LEDs Per Pixel................................ 3 in 1 SMD Cabinet Dimensions (HxW).......... 5 ft. 6-1/8 in. (H) x 11 ft. 0-5/16 in. (W) Active Display Area (HxW)............ 5 ft. 6-1/8 in. (H) x 11 ft. 0-5/16 in. (W) Estimated Weight per Face.......... 698.74 Lbs.
Square Feet per Face.................... 60.76
Service Access................... Front Service, Rear Service Available as Custom Order Option Display Capabilities
_____________________________________________________________________________________________ Color Capability............................. 281 Trillion Colors Viewing Angle................................ 160 Degrees Horizontal Max. Brightness............................ 8,000 NITS
Electrical Specifications
_____________________________________________________________________________________________ Maximum Load at 120 Volts AC... 40.6 Amps per Face
Typical Load at 120 Volts AC........ 12.2 Amps per Face Maximum Load at 240 Volts AC... 20.3 Amps per Face
Typical Load at 240 Volts AC........ 6.1 Amps per Face
Suggested Input Voltage.............. 240 Volt AC
Single Phase Input Power Only
Warranty Coverage
_____________________________________________________________________________________________ Parts Warranty Period.................. 7 Years
2 Light Sensor
Provides automatic dimming of the LED display based on ambient light conditions. 3 Lifetime Verizon Data Plan
Includes 1 GB of data per month, for use exclusively with a Vantage LED-certified cellular modem.
Terms of Use & Coverage:
The data plan is intended solely for the operation of the original Vantage LED display, including content management, service, and diagnostics. It may only be used with a Vantage LEDcertified device and is permanently tied to the original display. Use with any other device or display is prohibited. Abusive, unauthorized, or excessive data usage is the financial responsibility of the customer and may result in service deactivation.
Wireless coverage is subject to Verizon’s network and site-specific conditions. Vantage LED cannot guarantee coverage in all areas. If coverage is unavailable, alternate solutions may be required and may incur additional cost.
As carrier networks evolve, including changes in supported technologies or service availability, customers may be required to update devices to maintain compatibility and uninterrupted service.
4 Cellular Modem (4G LTE)
For use with Vantage LED Data Plans
This device enables wireless connectivity for Vantage LED displays and must be paired with an active data plan to function.
Includes:
Vantage Certified 4G LTE cellular modem
Power supply
External antenna(s)
Important Notice:
Due to variances in carrier network coverage and site-specific conditions, Vantage LED cannot guarantee connectivity in all locations. If coverage is insufficient at the installation site, alternate carriers or communication methods may be required. Any additional equipment or subscription fees associated with such changes are the responsibility of the customer. 5 Shipping & Crating 51-75 Sq. Ft.
1580 Magnolia Ave.
Corona, CA 92879
Phone: (888) 595-3956
Fax: (888) 595-3959
www.vantageled.com
SALES ORDER / AGREEMENT - SO34074
Order Type: LED Display Order: New Display
Date: 07-28-2026
Page: 3/5
Buyer: City of Cotati
Project Reference: City of Cotati
Quote Reference: QUO198698
Sales Rep: Frank Vega
Order Created: 07-28-2026 2:18 PM
Order Revised: 07-28-2026 2:23 PM
Product Specifications
6 ADD: 7 Year On-Site Labor Warranty
Extend Warranty Coverage with 7 Year On-site Labor Plan.
Covers on-site labor costs for repair or replacement of part covered by Limited Parts Warranty.
Terms and Conditions apply and available upon request.
Products installed indoors are not eligible for coverage. 7 Applicable Sales Taxes
Cotati, CA at 10.25%
Tax calculated on all items except
ADD: 7 Year On-Site Labor Warranty
Lifetime Verizon Data Plan
1580 Magnolia Ave.
Corona, CA 92879
Phone: (888) 595-3956
Fax: (888) 595-3959
www.vantageled.com
SALES ORDER / AGREEMENT - SO34074
Order Type: LED Display Order: New Display
Date: 07-28-2026
Page: 4/5
Buyer: City of Cotati
Project Reference: City of Cotati
Quote Reference: QUO198698
Sales Rep: Frank Vega
Order Created: 07-28-2026 2:18 PM
Order Revised: 07-28-2026 2:23 PM
SM Infinity Message Creation Packages Available
Monthly Base Points
SM Infinity uses a point system to order custom designed content. Each Content Package has a set amount of Base Points that renew every month.
There is no rollover.
LED DISPLAYS: Images are 50 points and Animations up to 8 seconds are 100 points.
HD DIGITAL DISPLAYS: Images are 100 points and Animations up to 8 seconds are 200 points.
Infinity Points
Infinity Points are extra points that can be purchased. Infinity points never expire or renew. Infinity Points can be used to order custom content whenever needed.
Lite Package
0 Base Points
Integrated with IPAWS
(Amber Alerts)
SM Infinity iPAD App
DOODLE Online Editor
No Subscription Fees
Copper Package
150 Base Points
Integrated with IPAWS
(Amber Alerts)
SM Infinity iPAD App
DOODLE Online Editor
Subscription Fees Apply
Silver Package
500 Monthly Base Points
Integrated with IPAWS
(Amber Alerts)
SM Infinity iPAD App
DOODLE Online Editor
Subscription Fees Apply
Gold Package
1,200 Monthly Base Points
Integrated with IPAWS
(Amber Alerts)
SM Infinity iPAD App
DOODLE Online Editor
Priority Service
Subscription Fees Apply
Platinum Package
2,000 Base Points
Integrated with IPAWS
(Amber Alerts)
SM Infinity iPAD App
DOODLE Online Editor
Priority Service
Reporting
Subscription Fees Apply
Orders placed with SM Infinity selected as the software package will receive the Lite Package, unless otherwise specified in the order. Any orders that include a limited time upgrade to a higher level package will revert to the Lite Package upon renewal date unless the customer selects to upgrade to a higher level package.
Displays with SM Infinity will be required to access the Internet to contact Spectacular Media Servers. Complete Terms of Use and package definitions for SM Infinity are available upon request.
On-Site Service (Hardware Replacement)
For displays requiring warranty hardware replacement during the on-site service period that have purchased or that include on-site labor add-on, the following requirements must be met before a technician is dispatched to the location. - A timely completed Warranty registration documentation form has been submitted and validated by Vantage LED. - A Vantage LED support technician determines through troubleshooting with customer or dealer representative that hardware replacement is required for the display to resolve an issue covered under the terms of the Limited Warranty. - A service incident is not closed until the reported issue is resolved, if additional visits are required, no additional processing and dispatch fees are assessed until the incident is closed.
- An Aerial Lift Fee is remitted for displays installed over thirty-seven (37) feet above grade.
Complete Limited Warranty Statements and On-Site Labor Addendums are available upon request. 1580 Magnolia Ave.
Corona, CA 92879
Phone: (888) 595-3956
Fax: (888) 595-3959
www.vantageled.com
SALES ORDER / AGREEMENT - SO34074
Order Type: LED Display Order: New Display
Date: 07-28-2026
Page: 5/5
Buyer: City of Cotati
Project Reference: City of Cotati
Quote Reference: QUO198698
Sales Rep: Frank Vega
Order Created: 07-28-2026 2:18 PM
Order Revised: 07-28-2026 2:23 PM
General Terms and Conditions
These General Terms and Conditions apply to all quotations, offers, acknowledgements and confirmations related to or concerning the purchase by Buyer of any Product (“Product”) of Vantage LED (“Sales Order(s)”). “Buyer” shall mean the purchaser of the Product sold or otherwise made available by Vantage and “Vantage” means Vantage LED. Buyer and Vantage may hereinafter be referred to individually as “Party” and collectively as “Parties.”
1. Acceptance. THE PARTIES ACKNOWLEDGE AND UNDERSTAND THAT ALL SALES AND SALES ORDERS ARE SUBJECT TO AND BOUND BY THE TERMS AND CONDITIONS CONTAINED HEREIN. BUYER’S ASSENT TO THESE GENERAL TERMS AND CONDITIONS SHALL BE EVIDENCED BY BUYER’S EXECUTION AND SUBMISSION OF ANY SALES ORDER DOCUMENTS. THE EFFECT OF THESE GENERAL TERMS AND CONDITIONS SHALL NOT BE MODIFIED, ALTERED, LIMITED OR OTHERWISE TERMINATED IN ANY WAY DUE TO ANY CHANGE MADE BY EITHER PARTY TO THE PRODUCT OR THE SALES ORDERS. ANY TERMS AND CONDITIONS SET FORTH
ON ANY DOCUMENT OR OTHER WRITING ISSUED BY BUYER EITHER BEFORE OR AFTER ISSUANCE OF ANY DOCUMENT BY VANTAGE SETTING FORTH OR REFERRING TO THESE GENERAL TERMS AND CONDITIONS OR
THAT CONFLICT WITH THE TERMS HEREOF ARE HEREBY EXPLICITLY REJECTED AND DISREGARDED BY VANTAGE, AND ANY SUCH TERMS SHALL BE WHOLLY INAPPLICABLE TO ANY SALE MADE BY VANTAGE TO BUYER AND SHALL NOT BE BINDING IN ANY WAY ON VANTAGE OR THE PRODUCT.
2. Payments. Unless Buyer has received pre-approval authorizing a credit arrangement with Vantage, which credit arrangement shall be set forth in a separate agreement and signed by an authorized representative of Vantage, the following standard payment terms shall apply to all Sales Orders: (a) Upon Buyer’s delivery to Vantage of an executed Sales Order, Buyer shall also deliver to Vantage a nonrefundable deposit in the amount equal to fifty percent (50%) of the total purchase price for the Product identified in the Sales Order (“Deposit”). (b) Upon completion by Vantage of the construction of the Product ordered by Buyer under the Sales Order, Vantage will notify Buyer of the completion and the remaining fifty percent (50%) of the purchase price (“Balance Payment”) shall be due and payable in full no later than seven (7) calendar days from such notification. Unless other arrangements have been agreed to in advance and in writing between the Parties, if Buyer fails to deliver the Balance Payment within seven (7) days of Vantage’s notification of completion, a storage fee of Fifty Dollars ($50.00) per day shall be charged to Buyer and added to the Balance Payment. In the event Buyer pays the Balance Payment, but fails to schedule delivery of the Product or otherwise requests the Product to be held by Vantage for any period of time, Vantage will continue to charge Buyer a storage fee of Fifty Dollars ($50.00) per day until the Product is removed from Vantage’s facility. Payment of any storage fee must be paid to Vantage before the Product will be released by Vantage. (c) Any Balance Payment, or portion thereof, that is not paid when due will be assessed a monthly late fee equal to 1.5% of the unpaid Balance Payment amount. (d) In the event Buyer fails to pick up or otherwise take possession of the Product from Vantage’s facility within sixty (60) days from the date Vantage provides written notice of completion, the Product shall be deemed abandoned by Buyer and the Deposit forfeited. Buyer unconditionally and irrevocably agrees to not make or attempt to make any demand or claim or take any action of any kind or nature to seek recovery, possession, control, title, delivery, or reimbursement of the Product, the Deposit or any other amounts paid by Buyer. Buyer unconditionally and irrevocably waives all claims, damages, and losses of any kind against Vantage related to an abandonment of the Product as contemplated herein.
3. Deposit. Vantage has no obligation of any kind to perform under any Sales Order until Vantage receives payment of the entire non-refundable Deposit required under the respective Sales Order. It is understood by the Parties that upon receipt of the Deposit, Vantage will begin to perform its obligations hereunder and will incur certain costs and expenses. The Parties agree that the calculation of such costs and expenses will be difficult to ascertain and therefore consent to the Deposit serving as a reasonable estimation of the costs and expenses incurred by Vantage.
4. Default Voltage and Control Software. Unless the specifications for the Product expressly provide otherwise or the final Sales Order specifically indicates different specifications, the input voltage and control software selections utilized for each Product will be set to the default voltage listed for the particular Product and the SM Infinity control software will be installed.
5. Change Requests. In the event Buyer desires to change the details and specifications of the final Sales Order signed by the Parties, Buyer must submit and Vantage must approve a revised Sales Order that specifically reflects the desired change. Any valid change request affecting the control software that is submitted for a Product that has already shipped or is no longer located at Vantage’s facility will be assessed a $250.00 support fee. No change to the Product control software will be made until the support fee is paid by Buyer to Vantage. Any change request affecting the input voltage for any Product that is received after the Product is in the assembly process will be assessed a minimum change fee of $250.00 plus any additional charges determined by Vantage for any additional labor required to implement the requested change.
Payment of the change fee must be paid to Vantage before Buyer may take possession of the Product.
6. Delivery. All delivery dates provided by Vantage are estimates only, are subject to change without notice, and should not be relied on by Buyer in any way. All deliveries are F.O.B. shipping point, at which time title, excluding the software components of purchased Product, and all risk of loss shall pass to Buyer. Buyer shall be solely responsible for all costs and expenses associated with the delivery of purchased Products, including costs related to delivery to an incorrect address if such delivery is a result of the information provided by Buyer within the Sales Order. All claims for damages or losses should be immediately directed to and processed through the carrier.
7. Electrical Disclaimer. Buyer is solely responsible for all electrical connections to the display structure and for the performance of the final connection of electricity to the Product. Electrical specifications and requirements will be provided to Buyer with the shipment of the Product. Buyer shall be responsible for confirming that all circuits, circuit boards and all related electrical sources and equipment are able to handle and provide the requisite voltage and electrical specifications for the operation of the Product.
8. Limited Warranty. Vantage warrants to the original end user for the period specified in the Limited Warranty from the date of shipment that the Product will be free from defects in materials and workmanship, as more specifically set forth in the Limited Warranty provided together with these General Terms and Conditions. In the event of any conflict between the description of the limited warranty contained herein and terms of the Limited Warranty provided to Buyer, the more restrictive terms shall prevail and control. THE LIMITED WARRANTY SETS OUT THE FULL EXTENT OF VANTAGE’S RESPONSIBILITIES, AND BUYER’S (AND ORIGINAL END USER’S) EXCLUSIVE REMEDY REGARDING THE PRODUCT PURCHASED HEREUNDER AND ALL MATTERS RELATED TO A SALES ORDER. EXCEPT FOR THE LIMITED WARRANTY, VANTAGE MAKES NO
EXPRESS OR IMPLIED WARRANTY OF ANY KIND WITH RESPECT TO THE PRODUCT PURCHASED UNDER A SALES ORDER AND SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. NOTWITHSTANDING ANYTHING WHICH COULD BE DEEMED TO THE CONTRARY HEREIN OR IN THE LIMITED WARRANTY, UNDER NO CIRCUMSTANCE SHALL VANTAGE BE LIABLE FOR DAMAGES IN EXCESS OF THE PURCHASE PRICE OF THE PRODUCT IDENTIFIED IN THIS SALES ORDER. IN NO EVENT SHALL VANTAGE BE LIABLE FOR ANY COMMERCIAL LOSS OF ANY SORT; LOSS OF USE, TIME, REPUTATION, OPPORTUNITY, GOODWILL, PROFITS OR SAVINGS; INCONVENIENCE; INCIDENTAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES; OR DAMAGES ARISING FROM THE USE, MISUSE, DELAYS OR INABILITY TO USE THE PRODUCT PURCHASED FROM VANTAGE. SOME STATES AND JURISDICTIONS DO NOT ALLOW LIMITATIONS ON AN IMPLIED WARRANTY, OR THE DISCLAIMER OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATIONS AND DISCLAIMERS MAY NOT APPLY TO BUYER AND ORIGINAL END USER, BUT ARE MADE TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW. No agent, employee, or representative of Vantage is authorized or empowered to modify or extend the Limited Warranty except through a writing signed by an authorized representative of Vantage and the original end user. To be effective, any such modification must expressly and clearly identify the extension or modification and reference to this Section of the General Terms and Conditions.
9. Warranty Disclaimer. The Limited Warranty does not cover or extend to defects caused by any other causes, including, without limitation: (1) the electrical connection or other necessary utilities for the Product, the delivery, installation or location of the Product; (2) misuse by Buyer, the original end user, its employees, agents or representatives; (3) failure of Buyer or original end user to use the Product in accordance with industry standards and practices or in accordance with Product instructions or specifications; (4) any modifications, alterations or additions made to the Product or component parts by any party other than Vantage; (5) any acts by or involving third parties, such as tampering, vandalism or trespassing; and/or (6) weather elements or other acts of God. Vantage’s obligation to provide any warranty services is conditioned upon full and timely payment by Buyer of all sums due to Vantage and Buyer’s prompt written notice to Vantage of any defect that may give rise to a warranty claim. Failure of the foregoing may void the Limited Warranty. Buyer acknowledges and assumes all risks and liability resulting from the handling, storage and use of Product. The Limited Warranty shall become null and void if the Buyer or original end user alters the Product in any manner inconsistent with the Product's intended use or the specifications of the Product. Further, the Limited Warranty shall become null and void if the Buyer or original end user, or their employees, representatives, or subcontractors (which does not include Vantage) improperly repairs, maintains, or alters the Product in a manner inconsistent with the Product’s standards, recommendations, and specifications.
10. No Oral Agreement. These General Terms and Conditions contain all of the terms of the understanding between Buyer and Vantage concerning the purchase of Product under a Sales Order and supersedes any and all prior negotiations, understandings, and agreements between Buyer and Vantage, whether written or oral.
11. Amendments, Modifications, and Waivers. No amendment, modification, or waiver of any portion of these General Terms and Conditions, whether written or oral, shall be binding on either Party unless expressly set forth in writing and signed by both Parties.
12. Indemnification. Buyer shall defend, indemnify, and hold harmless Vantage and Vantage’s associates, affiliates, predecessors, successors, heirs, assigns, agents, employees, officers, directors, representatives, attorneys, and all persons acting by, through, under or in concert with them from and against any and all claims, causes or actions, lawsuits, liabilities, legal proceedings, damages, attorney’s fees, or losses arising from, related to, or concerning Buyer’s use, handling, misuse or operation of the Product purchased, including all claims of any kind by third parties related thereto.
13. Attorneys’ Fees. If any legal action or proceeding is commenced for the enforcement or interpretation of these General Terms and Conditions or any Sales Order, or because of an alleged dispute, breach, default, or misrepresentation in connection with any of the provisions of these General Terms and Conditions or a Sales Order, the successful or prevailing party in such action or proceeding shall be entitled to recover its reasonable attorneys’ fees and other costs incurred in that action or proceeding, in addition to any other relief to which it may be entitled.
14. Severability of Terms. In the event any of the terms or provisions contained herein are deemed invalid by a court of competent jurisdiction such term or provision shall be stricken from these General Terms and Conditions and the remaining terms shall be unaffected and remain in full force and effect.
15. Governing Law. These General Terms and Conditions are made and shall be enforced and interpreted under the laws of the State of California, without regard to conflict of law principles.
16. Arbitration. In the event of any dispute involving these General Terms and Conditions, such dispute shall be submitted to binding arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association (“AAA”). The Parties each consent to the arbitration being held in Corona, California. The Parties shall mutually agree on one (1) arbitrator. If the Parties cannot agree on one (1) arbitrator, the AAA shall be empowered to appoint the arbitrator. The arbitrator shall resolve all disputes between the Parties. The costs and expenses of the arbitration (including reasonable attorney’s fees) shall be shared equally by the Parties, unless the arbitrator determines that it would be manifestly unfair to honor these General Terms and Conditions and determines a different allocation of costs. Any award at arbitration shall be final, conclusive, and binding upon the Parties, and judgment upon the award may be entered and enforced in any court having jurisdiction without the right of appeal. ARBITRATION SHALL BE THE SOLE, EXCLUSIVE, AND FINAL REMEDY FOR ANY DISPUTE BETWEEN BUYER (ORIGINAL END USER) AND VANTAGE. ACCORDINGLY, NEITHER BUYER NOR VANTAGE WILL BE PERMITTED TO PURSUE COURT ACTION
REGARDING CLAIMS THAT ARE SUBJECT TO ARBITRATION AND EACH PARTY HEREBY IRREVOCABLY WAIVES THE RIGHT TO PURSUE ANY SUCH COURT ACTION EXCEPT TO ENFORCE AN ARBITRATION AWARD OR SEEK INJUNCTIVE RELIEF.
17. Relationship of the Parties. Nothing contained in these General Terms and Conditions shall be deemed or construed as creating a partnership, agency, or joint venture between the Parties.
18. Binding. These General Terms and Conditions shall be binding upon and inure to the benefit of the Parties and their respective heirs, legal representatives, successors, and assigns, including without limitation, the original end user.