EXHIBIT “A”
CONDITIONS OF APPROVAL
COTATI CHAMBER OF COMMERCE OKTOBERFEST 2026
1. Applicant shall provide the City with proof of insurance for event and vendors, as required, to the satisfaction of the City, no less than 30 days prior to event.
2. Applicant shall ensure the public facilities (park, parking spaces, restrooms, and streets) are cleaned completely and returned to pre-event condition within 24 hours of event. This includes the removal of any chalk or tape used to mark vendor spaces and returning eight sets of trash, recycling, and compost bins to the unimproved area immediately behind the stage in the park. All litter in the park and on the surrounding streets within the event area shall be cleaned up by 9:30am on the Monday following the event. If necessary, litter removal will be completed by Public Works or other City Staff after 9:30am and the cost will be charged to the event host at the staff hourly rate in accordance with the current fee schedule. Spray paint and drilling of holes in any concrete or asphalt roadway or sidewalk area is strictly prohibited.
3. Applicant shall arrange for trash, recycling, and compost bins and porta-potties to be delivered and collected. All communication with delivery and pickup shall be done between the provider and applicant. Collections of porta-potties, handwashing stations, and extra trash, recycling, and compost bins shall be made by Monday, October 12. No trash, recycling, or compost receptacles or portable restrooms may be positioned within one hundred feet of any open food serving establishment.
4. Applicant shall obtain a Daily License from the Department of Alcoholic Beverage Control (ABC). The City authorizes the sale and consumption of beer and wine and margaritas only; a copy of the license, as well as evidence of responsible beverage service training, shall be provided to the City prior to the event date.
5. Event shall be carried out as described in the written descriptions submitted by the applicant, approved by the City Council, and in compliance with these Conditions of Approval.
6. Applicant shall obtain the required permits and follow all regulations from the Sonoma County Environmental Health Department, and shall ensure each food vendor complies with Health Department requirements.
7. Applicant shall ensure that all vendors follow Cotati Municipal Code 8.20.030 (Prohibited food service ware and products), which bans the selling or serving of food ware that contains polystyrene foam or PFAS.
8. Applicant shall notify all neighboring businesses and residents of the event and street closures, no later than 14 days prior to the event.
9. Applicant shall contact the Sonoma County Fire District and comply with any permit requirements of the District.
10. Applicant shall prominently feature the City of Cotati as an event sponsor on all advertising and marketing materials.
11. Applicant shall notify all neighboring businesses and residents of the event and street closures, no later than 14 days prior to the event. Once completed, applicant shall immediately remit verification of notices with dates, method, and contact info (addresses) to the City.
12. The Police Department shall notify the appropriate agencies of street closures per California Vehicle Code Section 21101 (e). This Section authorizes the temporary closing of any street for celebrations, parades, local events, and other purposes when, in the opinion of local authorities having jurisdiction, closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.
13. Applicant is granted exclusive use of La Plaza Park, including public parking spaces adjacent to the Park for the event on Saturday, October 10, 2026, from 8:00 am – 8:00 pm for the event to be held from noon to 5:00 pm. This approval includes amplified live entertainment.