EXHIBIT A
CONDITIONS OF APPROVAL
1. The applicant is granted exclusive use of La Plaza Park from Sunday, November 1st, 2026, from 9:00 a.m. through 8:00 p.m. for the event scheduled from 1:00 p.m. to 6:00 p.m. This approval includes amplified live entertainment.
2. The applicant shall submit a deposit of $500 within 30 days of approval of this event.
3. Applicant shall provide the City with proof of insurance for all events and vendors, as required, to the satisfaction of the City, prior to the event.
4. Applicant shall provide the City with a map of the event, no later than 7 days prior to the event.
5. Applicant shall obtain a Daily License from the Department of Alcoholic Beverage Control (ABC). The City authorizes the sale and consumption of alcoholic beverages; a copy of the license, as well as evidence of responsible beverage service training, shall be provided to the City prior to the event date.
6 Applicant shall notify all neighboring businesses and residents of the event and street closures, no later than 14 days prior to the event. Once completed, applicant shall immediately remit verification of notices with dates, method, and contact info (addresses) to the City.
7 The applicant shall ensure that no open flames from candles are unattended, and that event staff will remain on site throughout the event to monitor candle use. 8 The applicant shall obtain the required permits and follow all regulations from the Sonoma County Environmental Health Department and shall ensure each food vendor complies with Health Department requirements.
9 The applicant shall ensure that all vendors follow Cotati Municipal Code 8.20.030 (Prohibited food service ware and products), which bans the selling or serving of food ware that contains polystyrene foam or PFAS.
10 The applicant shall comply with all local, state, and federal laws regarding trash, recycling, and composting collection and sorting.
11 The organizer shall prominently feature the City of Cotati as an event sponsor on all advertising and marketing materials.
12 The Police Department shall notify the appropriate agencies of street closures per California Vehicle Code Section 21101 (e). This Section authorizes the temporary closing of any street for celebrations, parades, local events, and other purposes when, in the opinion of local authorities having jurisdiction, closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.
13 The applicant shall ensure the public facilities (park, parking spaces, and streets) are cleaned completely and returned to pre-event conditions within 2 hours of event end time.
This includes the removal of any chalk or tape used to mark vendor spaces and returning 8 sets of trash, recycling, and compost bins to the unimproved area immediately behind the stage in the park. All litter in the park and on the surrounding streets within the fenced area shall be cleaned up by 9:30am on Monday following the event. If necessary, litter removal will be completed by Public Works or other City Staff after 9:30am and the cost will be charged to the event host at the staff hourly rate in accordance with the current fee schedule Spray paint and drilling of holes in any concrete or asphalt roadway or sidewalk area is strictly prohibited.
14 The event shall be carried out as described in the written descriptions submitted by the applicant and in compliance with these Conditions of Approval. 15 The applicant shall contact Sonoma County Fire District and comply with any permit requirements of the District.