“EXHIBIT A”
CONDITIONS OF APPROVAL
Agricultural Community Events Cotati Shop and Stroll Event 2026
1. The applicant shall provide the City with evidence of the proper insurance 30 days prior to the event.
2. The applicant is granted exclusive use of Old Redwood Highway between E. Cotati Avenue and Charles/Henry Street and La Plaza Street between W. Sierra Avenue and E.
Cotati Avenue going through Old Redwood Highway from Saturday, December 5, 2026, from 7:30 a.m. through 6:30 p.m. for the event scheduled from 11:00 a.m. to 5:00 p.m.
This approval includes amplified live entertainment.
3. The applicant shall submit a deposit of $500 within 30 days of approval of this event.
4. The City of Cotati shall arrange for trash, recycling, and compost bins to be delivered and collected.
5. The applicant shall ensure the public facilities (park, parking spaces, and streets) are cleaned completely and returned to pre-event conditions within 2 hours of event end time.
This includes the removal of any chalk or tape used to mark vendor spaces and returning 8 sets of trash, recycling, and compost bins to the unimproved area immediately behind the stage in the park. All litter in the event area shall be cleaned up by 9:30am on Monday following the event. If necessary, litter removal will be completed by Public Works or other City Staff after 9:30am and the cost will be charged to the event host at the staff hourly rate in accordance with the current fee schedule Spray paint and drilling of holes in any concrete or asphalt roadway or sidewalk area is strictly prohibited.
6. The event shall be carried out as described in the written descriptions submitted by the applicant and in compliance with these Conditions of Approval.
7. The applicant shall provide evidence of the proper Department of Alcoholic Beverage Control (ABC) license as well as evidence of server training.
8. The applicant shall provide the City with a map of the event no later than 7 days prior to each event date.
9. The applicant shall obtain the required permits and follow all regulations from the Sonoma County Environmental Health Department, and shall ensure each food vendor complies with Health Department requirements.
10. Applicant shall notify all neighboring businesses and residents of the event and street closures, no later than 14 days prior to each event date. Once completed, applicant shall immediately remit verification of notices with dates, method, and contact info (addresses) to the City.
11. The applicant shall ensure that all vendors follow Cotati Municipal Code 8.20.030 (Prohibited food service ware and products), which bans the selling or serving of food ware that contains polystyrene foam or PFAS.
12. The applicant shall contact the Sonoma County Fire District and comply with any permit requirements of the District.
13. The applicant shall comply with all local, state, and federal laws regarding trash, recycling, and composting collection and sorting.
14. The organizer shall prominently feature the City of Cotati as an event sponsor on all advertising and marketing materials.