RESOLUTION NO. (XX)
RESOLUTION OF THE CITY OF COTATI CITY COUNCIL ACCEPTING THE 2026
STREET PRESERVATION PROJECT IMPROVEMENTS, AUTHORIZING THE
CITY CLERK TO FILE THE NOTICE OF COMPLETION WITH THE COUNTY CLERK, AND AUTHORIZING THE RELEASE OF RETENTION AFTER THE 35 DAY NOTICING PERIOD WITH NO PROTESTS.
WHEREAS, the City’s Five-Year Capital Improvements Program includes a list of paving projects, and the paving projects are based on a Pavement Management Program (PMP), updated every 2 years, which guides identification and prioritization of pavement maintenance projects; and
WHEREAS, the PMP provides strategies to prioritize annual roadway projects based on condition and treatment costs; and
WHEREAS, pavement maintenance projects are significantly funded by, and made possible by, Measure S, the City’s local revenue measure; and City Council continues to prioritize street repair and maintenance, and, since July 2020, the City has completed approximately $15.9 million in roadway improvements, and these investments have considerably improved roadway conditions; and
WHEREAS, the 2026 Street Preservation Project (Project) included pavement preservation treatments for E. Cotati Avenue from Baytree Court east to the City limits, asphalt repairs in the north bound bike lane on Old Redwood Highway just past Valparaiso Avenue, localized asphalt repairs on Old Redwood Highway between Hwy 116 and William Street, stamped crosswalk repairs at William/George and Old Redwood Highway and across Santero Way at E. Cotati Avenue; and
WHEREAS, the pavement preservation treatments consist of repair of failed areas (dig outs/repairs), slurry seal and restriping; and
WHEREAS, on March 10, 2026, City Council awarded the construction contract to American Asphalt Repair & Resurfacing Co for a total construction amount of $463,000; and WHEREAS, on June 29, 2026, the City Engineer determined the work to have been completed in accordance with the Project Plans and Specifications and recommends it for City acceptance; and
WHEREAS, the Project’s total authorized budget is $722,800, and accounts for design, construction, construction management and inspection, and direct costs; and WHEREAS, the actual Project total cost is $658,493.89, which is approximately 8.9 percent below the authorized budget, and the remaining funds will be returned to the unappropriated General Fund; and
WHEREAS, this action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.
NOW THEREFORE BE IT RESOLVED, that
1. Finds that the above recitals are true and correct and incorporated herein by reference; and
2. Accepts the contract work performed on the 2026 Street Preservation Project; and
3. Directs the City Clerk to record the attached Notice of Completion for said contract work within 15 days of the date of resolution and provide a copy to the contractor (Cal. Civil Code §9204); and
4. Authorizes the City Manager to release any remaining contract retention to American Asphalt Repair & Resurfacing Co., thirty-five (35) days after the recordation of the Notice of Completion, provided that no liens or stop notices have been filed against the Project.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on October 13, 2026, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, City Clerk
Approved as to form:______________________________
City Attorney