Covina City Council
May 3, 2022

City Council/CSA/CPFA/CHA Agenda Tuesday May 3, 2022

REGULAR MEETING AGENDA
125 E. College Street, Covina, California
Council Chamber of City Hall
Tuesday, May 3, 2022

IMPORTANT NOTICE
This meeting is being conducted in accordance with Assembly Bill 361, regarding the COVID19 pandemic.

Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum channel 29 and Frontier Channel 42. To view from the website, hover over the Departments & Services tab until the drop-down menu appears and click on City Council Video Library under the City Council header. A live banner will appear at the start of the meeting.

Public Comments: During the meeting, there will be an opportunity for the public to speak.

Public testimony is limited to five (5) minutes per speaker, unless, for good cause, the Mayor/Chairperson amends the time limit; a speaker’s time may not be transferred to another speaker. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Those wishing to speak on a LISTED AGENDA ITEM will be heard when that item is addressed.

In Person: To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak.

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City Council/CSA/CPFA/CHA Agenda Tuesday May 3, 2022

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Note:

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CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA

REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING

AUTHORITY/COVINA HOUSING AUTHORITY
JOINT MEETING—CLOSED SESSION
6:30 PM – WILL NOT BE HELD

CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA

REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING

AUTHORITY/COVINA HOUSING AUTHORITY
JOINT MEETING—OPEN SESSION
7:30 PM

CALL TO ORDER

ROLL/CALL
Council/Agency/Authority Members: John C. King, Victor Linares, Jorge A. Marquez, Mayor Pro Tem/Vice-Chair Walter Allen, III, and Mayor/Chair Patricia Cortez

PLEDGE OF ALLEGIANCE
Led by Councilmember King

INVOCATION
Given by Covina Police Chaplain David Truax

PRESENTATIONS
A. Small Business Week
City Council/CSA/CPFA/CHA Agenda Tuesday May 3, 2022
B. National Public Works Week Proclamation
C. Municipal Clerk's Week Proclamation

PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a LISTED AGENDA ITEM will be heard when that item is addressed. Those wishing to speak on an item NOT ON THE AGENDA will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.

COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.

CITY MANAGER COMMENTS

CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.

CC 1. Minutes
Staff Recommendation:

Approve the Minutes of the April 19, 2022, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
2022 04 19 Minutes CC Draft
CC 2. Payment of Demands
Staff Recommendation:

Approve Payment of Demands in the amount of $4,116,864.22 Agenda Report: Payment of Demands APR 1 2022 - APR 14 2022 - Pdf CC 3. Ordinance 22-05 Adopting a Military Equipment Use Policy in Accordance with Assembly Bill 481
Staff Recommendation:

Adopt on second reading Ordinance 22-05, entitled "Adopting a Military Equipment Use Policy in Accordance with Assembly Bill 481."
Agenda Report - Ordinance 22-05 Military Equipment Policy - Second Reading & Adoption - Pdf
CC 4. City of Covina Downtown Neighborhood Business Workforce Augmentation Program
City Council/CSA/CPFA/CHA Agenda Tuesday May 3, 2022
Staff Recommendation:

Approve the City of Covina Community Development Block Grant (CDBG) Downtown Neighborhood Business Workforce Augmentation Program Guidelines.

Agenda Report - Downtown Neighborhood Business Workforce Augmentation Program - Pdf
CC 5. Resolution CC 2022-44 Adopting the East Rowland Avenue Rehabilitation Project as the City of Covina’s Fiscal Year 2023 Senate Bill 1 (SB 1) Project Staff Recommendation:

Adopt Resolution CC 2022-44 adopting the East Rowland Avenue Rehabilitation Project as the City of Covina’s Fiscal Year 2023 Senate Bill 1 (SB 1) Project and reserving all FY 2022-2023 RMRA funds for project construction costs.

Agenda Report - Resolution CC 2022-44 SB1 E Rowland Ave Rehab - Pdf CC 6. Approve and Make AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings
Staff Recommendation:

Approve and make the following findings so that meetings of the City Council and the City’s Other Legislative Bodies are authorized to meet remotely in accordance with AB 361’s special Brown Act requirements for teleconference meetings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) state and local officials continue to recommend measures to promote social distancing.

Agenda Report - AB 361 Findings - Special Brown Act Requirements for Teleconference Mtgs - Pdf
CC 7. Water Well Demolition Project – Final Acceptance and Filing Notice of Completion Staff Recommendation:

1. Accept the work performed by Legend Pump & Well Service Inc.; and

2. Authorize the City Clerk to file a Notice of Completion for the Water Well Demolition Project.

Agenda Report - NOC - Water Well Demolition Project – Legend Pump & Well Service - Pdf
CC 8. Resolution CC 2022-49 A Resolution to Amend the Fiscal Year 2021-2022 Operating Budget to Reflect an Appropriation of $50,000 from the General Budget for Expenses Relating to the Formation of a Co-Working Space Located at 401 North Citrus Avenue Staff Recommendation:

Adopt Resolution CC 2022-49, amending the Fiscal Year 2021-2022 operating budget to appropriate $50,000 from the General fund into account 1010-4000-51005- COWRK to pay legal review, furniture deposits, Request for Proposals (RFP) and Request for Qualifications (RFQ) process, and similar tasks for the Covina CoWorking Project to be located at 401 North Citrus Avenue in Covina.

Agenda Report - Resolution CC 2022-49 Covina Co-Working Project - Pdf CC 9. Citrus Avenue Rehabilitation Project – Award of Contract to Gentry Brothers Inc. for an Amount of $4,390,677.25
City Council/CSA/CPFA/CHA Agenda Tuesday May 3, 2022
Staff Recommendation:

1. Approve plans and specifications for the Citrus Avenue Rehabilitation Project;

2. Award the Contract for the Citrus Avenue Rehabilitation Project to Gentry Brothers Inc. as the lowest responsive and responsible bidder in an amount of $4,390,677.25 and authorize the City Manager to execute the Contract;

3. Authorize an amount of $331,150 for any unforeseen construction expenses;

4. Adopt Resolution CC 2022-50 to amend the Fiscal Year 2021-2022 Capital Improvement Program Budget to reflect an appropriation of $550,000 from Measure CC Fund Balance to be used in the Transportation CIP fund and to reflect an appropriation of $500,000 from Proposition C Fund Balance for the Citrus Avenue Rehabilitation Project; and

5. Approve Memorandum of Understanding (MOU) between City of West Covina and Covina for Citrus Avenue Rehabilitation Project.

Agenda Report - Citrus Ave Rehab Project - Pdf
CONTINUED PUBLIC HEARINGS - NONE.

PUBLIC HEARINGS
PH 1. Consideration of Resolutions CC 2022-45, CC 2022-46 and CC 2022-47, Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 30), and to Call and Hold a Special Election (342 S Fourth Avenue, Covina)
Staff Recommendation:

1. City Council to open the public hearing and consider public testimony and close the public hearing; and

2. Adopt Resolution CC 2022-45, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 30) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and

3. Adopt Resolution CC 2022-46, calling a special election and submitting to the voters of Annexation No. 30 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 30 to finance public services, and the establishment of an appropriations limit; and

4. Adopt Resolution CC 2022-47, making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007- 1 (Public Services), Annexation No. 30.

Agenda Report - Resolutions CC 2022-45, 46, and 47 - CFD Annexation 30 - Pdf PH 2. Ordinance 22-06 Approving Zoning Code Amendment (ZCA) 22-002 Amending Chapter 17.69 (“Accessory Dwelling Units”) of Title 17 (Zoning) of the Covina Municipal Code Related to Accessory Dwelling Units; and Find the Proposed Zoning Code Amendment to be Exempt From the Requirements of the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15282(h)
City Council/CSA/CPFA/CHA Agenda Tuesday May 3, 2022
Staff Recommendation:

Waive full reading, read by title only, and introduce for first reading Ordinance 22- 06 entitled, “An Ordinance of the City of Covina, California, amending various sections of the zoning code (Title 17 of the Covina Municipal Code) regarding accessory dwelling units and junior accessory dwelling units, and making a determination of exemption under the California Environmental Quality Act (“CEQA”).

Agenda Report - Ordinance 22-06 ZCA 22-002 ADUs - First Reading & Introduction - Pdf
CONTINUED BUSINESS - NONE.

NEW BUSINESS
NB 1. Fiscal Year 2023 Capital Improvement Projects Presentation NB 2. Resolution CC 2022-48, a Resolution of the City Council of the City of Covina, California, to Approve Site Plan Review (SPR) 22-62, a Conceptual Master Plan for the Covina Recreation Village Located at 640 – 680 North Citrus Avenue Staff Recommendation:

Approve Resolution CC 2022-48 approving the Site Plan Review (SPR) 22-62, a Conceptual Master Plan for the Covina Recreation Village Located at 640 – 680 North Citrus Avenue.

Agenda Report - Resolution CC 2022-48 Approving Recreation Village Conceptual Master Plan - Pdf

ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, May 17, 2022 at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.

The Covina City Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), the agenda for the Tuesday, May 3, 2022, meeting was posted on April 28, 2022, on the City’s website and near the front entrances of: Covina City Hall, 125 East College Street, Covina.

If you challenge in court any discussion or action taken concerning an item on this agenda, you may be limited to raising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City’s consideration of the item at the meeting.

MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 125 E.

COLLEGE STREET, COVINA.

DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 1 of 7 Tuesday, April 19, 2022 MINUTES OF APRIL 19, 2022

REGULAR MEETING OF THE COVINA CITY COUNCIL/SUCCESSOR AGENCY TO

THE COVINA REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING

AUTHORITY/COVINA HOUSING AUTHORITY HELD IN THE COUNCIL CHAMBER OF CITY HALL, 125 EAST COLLEGE STREET, COVINA, CALIFORNIA AND

VIRTUALLY VIA ZOOM
This meeting was conducted in accordance with Assembly Bill 361, regarding the COVID-19 pandemic.

CALL TO ORDER/ROLL CALL
Mayor Cortez called the Council/Agency/Authority meeting to order at 7:32 p.m. with all Councilmembers present.

ROLL CALL
Councilmembers Present: John C. King, Victor Linares, Jorge A. Marquez, Mayor Pro Tem/Vice-Chair Walter Allen, III, and Mayor/Chair Patricia Cortez.

Councilmembers Absent: None.

Elected Members Present: City Treasurer Geoffrey Cobbett.

Elected Members Absent: City Clerk Mary Lou Walczak.

Staff Members Present: City Manager Chris Marcarello, City Attorney Candice K. Lee, Police Chief David Povero, Administrative Services Director Anita Agramonte, Community Development Director Brian Lee, Parks & Recreation/Library Services Director Lisa Evans, Public Works Director Andy Bullington, Deputy City Manager Angel Carrillo, and Chief Deputy City Clerk Nicole Alvarez.

PLEDGE OF ALLEGIANCE
Led by Brooke Richardson, Girl Scout.

INVOCATION
Given by Covina Police Chaplain Ron Butler
PRESENTATIONS – None.

PUBLIC COMMENTS
Diana Mullins commented in regards to Neil Polzin’s emailed public comment regarding campaign contributions at the last City Council meeting.

ITEM NO. CC 1
DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 2 of 7 Tuesday, April 19, 2022

COUNCIL AGENCY AUTHORITY COMMENTS
Councilmember King commented on his attendance at the Easter Egg Hunt event and complimented the Parks & Recreation Department on a fantastic job.

Councilmember Linares echoed comments by Councilmember King regarding the Easter Egg Hunt event.

Mayor Pro Tem Allen commented on his attendance at the Easter Egg Hunt event.

Councilmember Marquez commented on his attendance at the following events: Water 101, YWCA Health Fair, and Easter Egg Hunt. He expressed that he is looking forward to “Summer Nights in the Park” and the Los Angeles County Fair.

Mayor Cortez commented on her attendance at the 212 Training Center event ran by the Man-e Moreno Foundation in which they presented her with a “Key of Influence”. Mayor Cortez indicated the key would be shared amongst City Council to be used at various events to promote the events on social media so that the youth and parents become aware of the programs offered by the 212 Training Center.

CITY MANAGER COMMENTS
City Manager Marcarello read a brief statement regarding an officer involved shooting that took place on April 9, 2022.

CONSENT CALENDAR
Councilmember Linares pulled Consent Calendar item CC 6 and Mayor Pro Tem Allen pulled Consent Calendar item CC 9 for separate discussion.

A motion was made by Councilmember King, seconded by Mayor Pro Tem Allen, to approve Consent Calendar items CC 1-5, 7-8, and 10-15 as presented. Councilmember Marquez voted aye but announced that he would be abstaining from Consent Calendar item CC 15.

Motion approved by roll call vote for Consent Calendar items CC 1-5, 7-8, and 10-14 as follows:

AYES: KING, LINARES, MARQUEZ, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Motion approved by roll call vote for Consent Calendar item CC 15 as follows:

AYES: KING, LINARES, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: MARQUEZ
ABSENT: NONE
CC 1. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority approved the Minutes of the March DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 3 of 7 Tuesday, April 19, 2022 15, 2022, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

CC 2. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority approved the Minutes of the April 5, 2022, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.

CC 3. City Council/Successor Agency to the Covina Redevelopment Agency approved Payment of Demands in the amount of $3,625,632.85.

CC 4. City Council/Successor Agency to the Covina Redevelopment Agency received and filed the Quarterly Report of the Treasurer to the City Council and Successor Agency to the Covina Redevelopment Agency for the Quarter Ended March 31, 2022.

CC 5. City Council adopted on Second Reading Ordinance 22-04, Authorizing the Levy of Special Taxes in a Community Facilities District, Community Facilities District No. 2022-1 (Stormwater).

CC 7. City Council authorized the City Manager to execute the Exchange Agreement ("Exchange Agreement") and Lease Agreement ("Lease") between Bently Real Estate, LLC ("Bently") and the City of Covina ("City") for the Exchange of City Property (Approximately 416.9 Lineal Feet of Geneva Place Right-of-Way) and for the Lease of Bently Property Located at 401 N. Citrus Avenue, which Includes: (a) the City Vacating the Public Street on the City Property; (b) the Conveyance of the City Property by the City to Bently by Quitclaim Deed; (c) the Execution and Delivery of the Lease; (d) Bently Improvement of the 401 N. Citrus Ave.; and Other Considerations as Provided in the Exchange Agreement and Lease Agreement.

CC 8. City Council adopted Resolution CC 2022-39 approving the recordation of Tract No. 82874 - Covina Bowl located at 1060 West San Bernardino Road.

CC 10. City Council adopted Resolution CC 2022-40, a resolution of the City Council of the City of Covina declaring as exempt surplus land 20,000 square feet of real property owned by the City located at the southeast corner of the combined parcels of 601 East San Bernardino Road and 534 North Barranca Avenue in the City of Covina pursuant to Government Code Section 54221(F)(1)(D) and taking related actions.

CC 11. City Council adopted Resolution CC 2022-42 to amend the fiscal year 2021-2022 operating budget to reflect an increase of $247,000 in general fund revenue and appropriate $100,000 in general fund expenditures for professional consulting services for plan checks, inspections, and engineering services.

CC 12. City Council adopted Resolution CC 2022-43 authorizing the restructuring and reporting of funding for American Rescue Plan Act (ARPA) Programs/Projects in accordance to guidance outlined in the final rule displayed in Attachment B.

CC 13. City Council awarded a Professional Services Agreement to NBS Financial Consulting Group to Provide a City-Wide Comprehensive Development Impact Fee Study.

CC 14. City Council authorized the City Manager to execute the First Amendment to the Professional Service Agreement with Glendora Employment Agency, Inc. to provide temporary staffing services.

DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 4 of 7 Tuesday, April 19, 2022 CC 15. City Council directed Staff to prepare a Letter of Opposition to Senate Bill (SB) 1044 (Durazo) for the Mayor's Signature.

CONSENT CALENDAR ITEMS PULLED FOR SEPARATE DISCUSSION
CC 6. City of Covina Draft Child Care Pilot Program and Business Capital Assistance Programs
Staff Recommendation:

Receive and file the draft program documents and information, and work through the City Attorney's office to finalize program compliance with the American Rescue Plan of 2021 (ARPA) funding requirements.

Councilmember Linares wanted to highlight this item and thank staff for a great job.

Councilmember Marquez added that this is very beneficial for families. Mayor Cortez expressed her appreciation for staff maximizing the use of ARPA funds.

A motion was made by Councilmember Linares, seconded by Councilmember King, to approve Consent Calendar item CC 6 as presented.

Motion approved by roll call vote for Consent Calendar item CC 6 as follows:

AYES: KING, LINARES, MARQUEZ, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CC 9. Confirm and Approve Appointment to the Planning Commission Staff Recommendation:

Confirm and approve Mayor Pro Tem Allen's appointment of Rosie Richardson to the Planning Commission for an unexpired term ending June 30, 2024.

Mayor Pro Tem Allen expressed his excitement for his nomination of Rosie Richardson to the Planning Commission due to the resignation of Brad Manning; and provided a brief overview of her active involvement in the City of Covina.

A motion was made by Mayor Pro Tem Allen, seconded by Councilmember Marquez, to approve Consent Calendar item CC 9 as presented.

Motion approved by roll call vote for Consent Calendar item CC 9 as presented:

AYES: KING, LINARES, MARQUEZ, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

CONTINUED PUBLIC HEARINGS
CPH 1. Adoption of Resolution CC 2022-41 for the Intention of Vacation of Portion of Geneva Place between Citrus Avenue and Third Avenue and a Public Alley located East Side of 141 West Geneva Place
DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 5 of 7 Tuesday, April 19, 2022 The agenda report was provided by Community Development Director Lee.

Questions included the definition of “warm shell” building and if the agreement regarding Geneva ensures the development of 401 Citrus.

The following public comment was provided in-person:

Jeff Tuck, Bently Real Estate Representative, informed Council that he was available to answer any questions and expressed that it’s important to Bently Real Estate to move forward with the vacation of Geneva.

Mayor Pro Tem Allen commented that he would like this to be completed.

Mayor Cortez closed the public hearing.

A motion was made by Councilmember King, seconded by Mayor Pro Tem Allen, to adopt City Resolution CC 2022-41 declaring its intention and order the vacation of approximately 417 lineal feet of the portion of Geneva Place between Citrus Avenue and Third Avenue and the Public Alley approximately 20 feet by 157 feet, located East of 141 West Geneva Place.

Motion approved by roll call vote for Continued Public Hearing item CPH 1 as follows:

AYES: KING, LINARES, MARQUEZ, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

PUBLIC HEARINGS
PH 1. Ordinance 22-05 Adopting a Military Equipment Use Policy in Accordance with Assembly Bill 481
The agenda report was provided by Police Chief Povero.

Mayor Cortez opened the public hearing.

There were no public comments; therefore, Mayor Cortez closed the public hearing.

Council provided comments of support and praise for the Covina Police Department.

A motion was made by Mayor Pro Tem Allen, seconded by Councilmember King, to waive full reading, read by title only, and introduce for first reading Ordinance 22-05, entitled "Adopting a Military Equipment Use Policy in Accordance with Assembly Bill 481.

Motion approved by roll call vote for Public Hearing item PH 1 as follows:

AYES: KING, LINARES, MARQUEZ, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
City Attorney Lee read the title of Ordinance 22-05 into record.

DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 6 of 7 Tuesday, April 19, 2022

CONTINUED BUSINESS
CB 1. Evaluation of Establishment of Local Cannabis Program Staff Recommendation:

That the City Council discuss the work completed by the Ad-Hoc Committee and provide further direction.

The agenda report and PowerPoint presentation were presented by the following members of the Ad-Hoc Committee: City Manager Marcarello, Deputy City Manager Carrillo, Richards Watson Gershon (RWG) Attorney Maricela Marroquin, Police Chief Povero, Councilmember King, and Mayor Cortez.

City Manager Marcarello clarified that Council is not being asked to make a final decision tonight on whether to create a local program or not, but they are being presented with several different alternatives to consider.

Questions and comments included, local control, challenges in Jurupa Valley, looking at local communities, lobbying, integrity standards, risks to the City, compliments for a comprehensive report, crime rates, and concerns.

Mayor Pro Tem Allen requested that more research be done to look at the downside of having marijuana dispensaries, in regards to youth, marijuana addiction, enforcement, and crime.

Public Comments provided via Zoom:

Mark Ramos, President of United Food and Commercial Workers (UFCW) Local 1428, and Michaela Martin, commented in support of a local cannabis program.

Councilmember Marquez clarified his comment regarding integrity standards.

Discussion followed regarding cannabis dispensaries.

A motion was made by Councilmember King, seconded by Councilmember Linares, to move forward with the establishment of a local program, including consideration of related actions at future Council/Planning Commission meetings.

Motion approved by roll call vote for Continued Business CB 1 as follows:

AYES: KING, LINARES, MARQUEZ, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
NEW BUSINESS – None.

ADJOURNMENT
At 9:16 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority was adjourned to its next DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 7 of 7 Tuesday, April 19, 2022 regular meeting of the Council/Agency/Authority scheduled for Tuesday, May 3, 2022, at 6:30 p.m. for closed session and 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.

Respectfully Submitted:
__________________________________________
Georgianna Nicole Alvarez, CMC, CPMC
Chief Deputy City Clerk
Approved this 3
rd day of May, 2022:
_____________________________________
Patricia Cortez, Mayor/Chair

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 2
Meeting: CC Regular Meeting - May 03 2022
Title: Payment of Demands
Presented By: Geoffrey Cobbett, City Treasurer
Anita Agramonte, Administrative Services Director
Recommendation: Approve Payment of Demands in the amount of $4,116,864.22 EXECUTIVE SUMMARY / BACKROUND:

Attached is a list of warrants and demands which are being presented for approval and are summarized as follows:

Accounts Payable Warrants April 1, 2022 - April 14, 2022 CITY checks/EFTs $ 3,153,411.00
CITY payroll $ 939,948.36
CITY voids $ -
Worker's Comp $ 17,661.78
$ 4,111,021.14
SACRA checks/EFTs $ 1,552.03
SACRA payroll $ 4,291.05
$ 5,843.08
TOTAL checks/EFTs $ 4,116,864.22
DISCUSSION:

The attached reports have been reviewed by the City Treasurer and by the Administrative Services Director.

FISCAL IMPACT:

Sufficient funding is available and the related costs are included in the Fiscal Year 21/22 Adopted Budget.

ATTACHMENTS:

Attachment A - Check Register April 1, 2022 - April 14, 2022 Respectfully submitted,

CITY OF COVINA
Check Register
Apr 1, 2022 - Apr 14, 2022
Check # Check Date Vendor Name Amount
5782 03/30/2022 5207 PNC BANK NATIONAL ASSOCATION 738,962.09 5783 04/14/2022 4160 ICMA RETIREMENT TRUST-IRA 30.00
5784 04/14/2022 1405 ICMA RETIREMENT TRUST-457 5,280.94 5785 04/14/2022 4003 MidAmerica 2,211.31
5786 04/14/2022 2033 NATIONWIDE RETIREMENT SOLUTIONS 14,654.00 204503 04/01/2022 487 CalPERS 7,395.92
204504 04/01/2022 487 CalPERS 81,154.90
20508 04/01/2022 487 CalPERS 80,465.49
20510 04/01/2022 487 CalPERS 1,437.15
20511 04/14/2022 788 COVINA, CITY OF 44,067.30
20512 04/14/2022 789 COVINA-FSA, CITY OF 868.18
20513 04/14/2022 1247 GREAT WEST LIFE & ANNUITY 4,292.00 20514 04/14/2022 788 COVINA, CITY OF 24.90
20515 04/14/2022 789 COVINA-FSA, CITY OF 458.34
subtotal EFT/wires/direct deposits $981,302.52
107096 07/29/2021 219 AT&T (44.02)
110436 03/23/2022 99999 ALANA SPECTOR (40.63)
110588 04/07/2022 4209 ADLERHORST INTERNATIONAL 727.50
110589 04/07/2022 51 ADVANCED BATTERY SYSTEMS 1,291.50
110590 04/07/2022 4765 Advanced Microcomputing Concepts, Inc. 2,735.31 110591 04/07/2022 84 AIRGAS-WEST 706.58
110592 04/07/2022 4829 Alicia A. Flores 588.00
110593 04/07/2022 3789 SYNCB/AMAZON 1,697.82
110594 04/07/2022 219 AT&T 46.91
110595 04/07/2022 269 BAKER AND TAYLOR INC 2,690.29
110596 04/07/2022 283 BOW 99.09
110596 04/07/2022 283 BOW (99.09)
110597 04/07/2022 5195 A3 COMMUNICATIONS, INC. 56,022.68 110598 04/07/2022 4475 BLUERAY MANAGEMENT 7,703.10
110599 04/07/2022 381 BOOMERANG BLUEPRINT 947.21
110600 04/07/2022 4279 BOSS JANITORIAL SERVICES 225.32
110601 04/07/2022 430 BUILDING ELECTRONIC CONTROLS 480.00 110602 04/07/2022 4712 C. Wells Pipeline Materials, Inc. 20,870.33 110603 04/07/2022 457 CA PARKS AND REC SOCIETY 210.00
110604 04/07/2022 479 CALIFA GROUP 4,079.79
110605 04/07/2022 536 CARQUEST AUTO PARTS 38.81
110606 04/07/2022 568 CAT SPECIALTIES INC 144.22
110607 04/07/2022 649 CINTAS CORP #693 280.46
110608 04/07/2022 4714 CIR, Inc. 49,473.80
110609 04/07/2022 5176 CITY OF WEST COVINA 25,066.71
110610 04/07/2022 5209 Claudia Vargas 45.00
110611 04/07/2022 682 CLINICAL LAB OF SAN BERNARDINO 442.50 110612 04/07/2022 692 CODE PUBLISHING COMPANY 808.00
110613 04/07/2022 700 COLLEY FORD 3,048.00
110614 04/07/2022 4352 COLLIERS INTERNATIONAL VALUATION & ADVISORY 1,250.00 110615 04/07/2022 703 COMBINED GRAPHICS 140.02
110616 04/07/2022 771 COVINA IRRIGATING CO 217,792.51
110617 04/07/2022 5108 DocuSign, Inc. 4,238.32
110618 04/07/2022 970 EDISON CO 45,651.22

CITY OF COVINA
Check Register
Apr 1, 2022 - Apr 14, 2022
Check # Check Date Vendor Name Amount
110619 04/07/2022 4885 ELIE FARAH 2,530.00
110620 04/07/2022 4682 Evan Brooks Associates, Inc. 11,750.00 110621 04/07/2022 1055 FEDEX 30.35
110622 04/07/2022 4455 FRONTIER 924.96
110623 04/07/2022 4448 FS CONTRACTORS, INC. 2,350.00
110624 04/07/2022 4448 FS CONTRACTORS, INC. 104,305.25
110625 04/07/2022 1156 THE GAS COMPANY 102.60
110626 04/07/2022 1204 GOLDEN STATE WATER COMPANY 140.78 110627 04/07/2022 1235 GRAINGER 207.19
110628 04/07/2022 1275 HAAKER EQUIPMENT CO 223.30
110629 04/07/2022 4871 HARRINGTON INDUSTRIAL PLASTICS, LLC 14.76 110630 04/07/2022 4766 HASA, INC. 1,276.51
110631 04/07/2022 1361 HOLLIDAY ROCK CO INC 943.75
110632 04/07/2022 1371 HOSE MAN INC, THE 305.21
110633 04/07/2022 3988 LANDSCAPE WAREHOUSE III 411.71
110634 04/07/2022 1429 INLAND EMPIRE STAGES 1,218.49
110635 04/07/2022 4077 INTERWEST CONSULTING GROUP INC 11,180.00 110636 04/07/2022 4727 UC FACTORS 1,030.00
110637 04/07/2022 1505 JOHNNY'S POOL SERVICE 28.65
110638 04/07/2022 1531 JW LOCK CO INC 145.53
110639 04/07/2022 1614 LA CNTY FIRE DEPARTMENT 985,918.96 110640 04/07/2022 1663 LAW ENFORCEMENT MEDICAL 1,095.00 110641 04/07/2022 4156 LEVERAGE INFORMATION SYSTEMS, INC. 7,209.92 110642 04/07/2022 1694 LEWIS ENGRAVING INC 132.30
110643 04/07/2022 1745 LOS ANGELES FREIGHTLINER 11.43
110644 04/07/2022 1858 MCMASTER CARR SUPPLY CO 121.71
110645 04/07/2022 4833 Michael R. Hillmann 3,672.50
110646 04/07/2022 1933 MISSION LINEN SUPPLY 13.20
110647 04/07/2022 4360 MOORE IACOFANO GOLTSMAN, INC. 3,176.25 110648 04/07/2022 1991 MOTOROLA SOLUTIONS, INC. 9,109.69 110649 04/07/2022 4952 Next Level Elevator 5,400.00
110650 04/07/2022 2091 O REILLY AUTO PARTS 118.11
110651 04/07/2022 2104 OFFICE DEPOT 203.52
110652 04/07/2022 2104 OFFICE DEPOT 570.10
110653 04/07/2022 99999 ALANA SPECTOR 12.00
110654 04/07/2022 99999 ALANA SPECTOR 40.63
110655 04/07/2022 99999 ANNA TURNER 232.57
110656 04/07/2022 99999 EDWARDO BUSTAMANTE 1,440.00
110657 04/07/2022 99999 ELVIA VILLEGAS 64.00
110658 04/07/2022 99999 PARKVIEW INVESTMENTS, INC. 15,000.00 110659 04/07/2022 2183 SCHOOL HEALTH CORPORATION 114.52 110660 04/07/2022 2238 PEST OPTIONS INC 360.00
110661 04/07/2022 2277 POLLARD WATER 140.01
110662 04/07/2022 4814 PTM General Engineering Services, Inc. 49,249.42 110663 04/07/2022 2415 REPUBLIC MASTER CHEFS 323.47
110664 04/07/2022 3796 RICHARDS, WATSON & GERSHON 8,030.88 110665 04/07/2022 4350 RKA Consulting Group 10,512.25
110666 04/07/2022 4704 S & J Supply Company, Inc. 754.11 110667 04/07/2022 5205 ANTHRO INTERNATIONAL 435.26

CITY OF COVINA
Check Register
Apr 1, 2022 - Apr 14, 2022
Check # Check Date Vendor Name Amount
110668 04/07/2022 2714 SOUTHERN CA GAS CO ML711D 1,500.00 110669 04/07/2022 2736 STAPLES BUSINESS ADVANTAGE 76.33 110670 04/07/2022 2778 SUPERIOR PAVEMENT MARKING INC 2,130.00 110671 04/07/2022 5200 SURE-CLOSE 11,520.00
110672 04/07/2022 2800 T MOBILE USA 990.00
110673 04/07/2022 2855 TIME WARNER CABLE 40.10
110674 04/07/2022 2855 CHARTER COMMUNICATION 380.80
110675 04/07/2022 4764 UniFirst Corporation 1,448.69
110676 04/07/2022 4247 UNITED WATER WORKS INC 3,226.76
110677 04/07/2022 2954 URBAN GRAFFITI ENTERPRISES INC 7,200.00 110678 04/07/2022 2958 US POSTMASTER 265.00
110679 04/07/2022 2958 USPS - POC ACCOUNT #8098154 934.28 110680 04/07/2022 3004 VICTORY EXTERMINATING INC 65.00
110681 04/07/2022 3023 VULCAN MATERIALS COMPANY 1,476.31 110682 04/07/2022 4743 TREMCO/WEATHERPROOFING TECHNOLOGIES, INC. 2,200.00 110683 04/07/2022 3070 WEST COAST ARBORISTS INC 3,696.00 110684 04/07/2022 3274 WILLDAN ENGINEERING 14,485.00
110685 04/07/2022 3108 Wills Automotive 45.00
110686 04/14/2022 32 ACE-1 AUTO SERVICE 443.35
110687 04/14/2022 4983 Ad Valorem Records,Inc. 4,669.19 110688 04/14/2022 44 ADAMSON INDUSTRIES 1,819.14
110689 04/14/2022 4209 ADLERHORST INTERNATIONAL 577.50
110690 04/14/2022 84 AIRGAS-WEST 278.50
110691 04/14/2022 4829 Alicia A. Flores 260.00
110692 04/14/2022 113 ALL CITY MANAGEMENT SVC 10,476.00 110693 04/14/2022 5075 Amalia Q. Seresinghe 662.20
110694 04/14/2022 3789 SYNCB/AMAZON 1,864.44
110695 04/14/2022 158 AMERICAN TRAFFIC SOLUTIONS 16,185.00 110696 04/14/2022 159 AMERICAN WATER WRKS ASSOC 302.00
110697 04/14/2022 173 ANDY'S WELDING 440.00
110698 04/14/2022 219 AT&T 774.15
110699 04/14/2022 219 AT&T 139.56
110700 04/14/2022 219 AT&T 48.84
110701 04/14/2022 4643 Bear Electrical Solutions, Inc. 2,945.00 110702 04/14/2022 4475 BLUERAY MANAGEMENT 2,940.00
110703 04/14/2022 4279 BOSS JANITORIAL SERVICES 8,527.58 110704 04/14/2022 4894 CLAMPETT INDUSTRIES, LLC 3,300.00 110705 04/14/2022 437 BURRO CANYON ENT INC 140.00
110706 04/14/2022 477 STATE OF CA 898.78
110707 04/14/2022 477 STATE OF CALIFORNIA 533.70
110708 04/14/2022 4438 CALIFORNIA COMPUTER SCHOOLS, INC 105.00 110709 04/14/2022 5192 CALIFORNIA STONE VENEER, INC 2,079.00 110710 04/14/2022 493 CWE 6,939.00
110711 04/14/2022 568 CAT SPECIALTIES INC 113.07
110712 04/14/2022 572 CATHOLIC CHARITIES OF LOS ANGELES 10,172.00 110713 04/14/2022 4854 CEJ Engineers, Inc. 30,323.60
110714 04/14/2022 617 CHARTER OAK GYMNASTICS INC 4,106.20 110715 04/14/2022 649 CINTAS CORP #693 280.46
110716 04/14/2022 4714 CIR, Inc. 41,283.62

CITY OF COVINA
Check Register
Apr 1, 2022 - Apr 14, 2022
Check # Check Date Vendor Name Amount
110717 04/14/2022 654 CITRUS CAR WASH 189.00
110718 04/14/2022 700 COLLEY FORD 484.88
110719 04/14/2022 703 COMBINED GRAPHICS 1,389.15
110720 04/14/2022 734 CONTROL AUTOMATION DESIGN INC 18,057.78 110721 04/14/2022 3235 COOK, SHAWNA 324.20
110722 04/14/2022 5139 Crown Castle Fiber LLC 925.00
110723 04/14/2022 3982 CAROL A CUGNO 193.20
110724 04/14/2022 859 DAVIS, RYAN 340.16
110725 04/14/2022 3701 DEPARTMENT OF JUSTICE 358.00
110726 04/14/2022 970 EDISON CO 6,118.39
110727 04/14/2022 4977 Enterprise FM Trust 4,290.96
110728 04/14/2022 3584 ENTERPRISE SECURITY INC 325.00
110729 04/14/2022 4332 ERIC ARROYO 3,000.00
110730 04/14/2022 4713 Fisher Integrated, Inc. 1,200.00 110731 04/14/2022 4455 FRONTIER 3,525.08
110732 04/14/2022 4448 FS CONTRACTORS, INC. 6,496.81
110733 04/14/2022 1156 THE GAS COMPANY 3,215.44
110734 04/14/2022 4883 Glendora Employment Agency, Inc 4,364.80 110735 04/14/2022 4338 ROBERT GOKOO 14,536.91
110736 04/14/2022 1204 GOLDEN STATE WATER COMPANY 748.35 110737 04/14/2022 1235 GRAINGER 104.56
110738 04/14/2022 1241 GRAND PRINTING 216.09
110739 04/14/2022 1352 HINDERLITER DELLAMAS & ASSOC 688.83 110740 04/14/2022 1463 J.G. TUCKER AND SON 623.08
110741 04/14/2022 3749 JCL BARRICADE COMPANY 380.00
110742 04/14/2022 3751 KELLY ASSOCIATES MANAGEMENT GROUP 295.00 110743 04/14/2022 1614 LA CNTY FIRE DEPARTMENT 559.00
110744 04/14/2022 3190 LAYNE, JONATHAN DANIEL 315.00
110745 04/14/2022 3932 ARLENE D. MAR 228.20
110746 04/14/2022 4089 MEASOM, DEVIN THOMAS 187.60
110747 04/14/2022 1895 MERRIMAC ENERGY GROUP 90,114.32
110748 04/14/2022 4687 Mighty Oak Technnology 16,667.00 110749 04/14/2022 5051 Minako America Corporation 11,880.50 110750 04/14/2022 1933 MISSION LINEN SUPPLY 13.20
110751 04/14/2022 3810 MYERS & SONS HI-WAY SAFETY INC 6,440.00 110752 04/14/2022 3718 NADENE VALDEZ 84.54
110753 04/14/2022 5169 Occupational Health Centers of California 232.50 110754 04/14/2022 4667 Ocean Blue Environmental Services, Inc. 1,746.90 110755 04/14/2022 2104 OFFICE DEPOT 515.38
110756 04/14/2022 99999 AZUCENA IRIGOYEN 80.00
110757 04/14/2022 99999 BEV ALBRIGHT 47.32
110758 04/14/2022 99999 CATHRYN PERRIMAN 127.27
110759 04/14/2022 99999 CHRISTIAN VENTURA 110.00
110760 04/14/2022 99999 CLAUDIA ESQUIVEL 80.00
110761 04/14/2022 99999 DANA ATHANS 110.00
110762 04/14/2022 99999 DOMINICA SALDANA 55.00
110763 04/14/2022 99999 DOWNTOWN A & I, INC. 360.00
110764 04/14/2022 99999 FRANCISCO DIAZ 80.00
110765 04/14/2022 99999 HASSANI TYLER 80.00

CITY OF COVINA
Check Register
Apr 1, 2022 - Apr 14, 2022
Check # Check Date Vendor Name Amount
110766 04/14/2022 99999 JOSEPH DELGADO 37.75
110767 04/14/2022 99999 JUSTIN BETANZOS 80.00
110768 04/14/2022 99999 KENNETH BEAUCHAMP 132.49
110769 04/14/2022 99999 LOYED MARIE NASTASI 589.91
110770 04/14/2022 99999 MANUEL GARCIA 80.00
110771 04/14/2022 99999 MARC MOLDENHAUER 351.08
110772 04/14/2022 99999 MARTHA ZAPATA 62.27
110773 04/14/2022 99999 NANCY OLAERTS 156.80
110774 04/14/2022 99999 NANCY VERONESI 28.27
110775 04/14/2022 99999 NAYBY GUILLEN 24.15
110776 04/14/2022 99999 PEDRO URQUIDI 80.00
110777 04/14/2022 99999 PERSEPHONE HEXWORTH 80.00
110778 04/14/2022 99999 PRICILLA LOPEZ 80.00
110779 04/14/2022 99999 PRICILLA LOPEZ 80.00
110780 04/14/2022 99999 RAUL L ROBLES 36.80
110781 04/14/2022 99999 RICHARD CROMIE 90.28
110782 04/14/2022 99999 ROSEMARY ROSS 30.00
110783 04/14/2022 99999 SAMER KASFY 15.61
110784 04/14/2022 99999 SAUL GOMEZ 110.00
110785 04/14/2022 99999 SUNRUN INSTALLATIONS SERVICES, INC. 200.24 110786 04/14/2022 99999 TONY WANG 60.03
110787 04/14/2022 99999 WILLIAM RODRIGUEZ 80.00
110788 04/14/2022 4535 OSWALDO MONROY 7,641.90
110789 04/14/2022 3614 PAPER RECYCLING AND SHREDDING SPECIALISTS INC 1,000.00 110790 04/14/2022 2275 POIRIER, ROBERT 140.00
110791 04/14/2022 5210 PUBLIC AGENCY MANAGEMENT ASSOCATION 150.00 110792 04/14/2022 2329 PUENTE READY MIX INC 1,787.10
110793 04/14/2022 2335 PYRO-COMM SYSTEMS INC 135.00
110794 04/14/2022 3735 QUADIENT LEASING USA, INC. 1,683.26 110795 04/14/2022 2345 QUILL 263.76
110796 04/14/2022 2415 REPUBLIC MASTER CHEFS 333.02
110797 04/14/2022 3796 RICHARDS, WATSON & GERSHON 223.30 110798 04/14/2022 4350 RKA Consulting Group 5,190.00
110799 04/14/2022 2510 S & S WORLDWIDE INC 71.87
110800 04/14/2022 2713 SOUTHERN CALIFORNIA EDISON 3,994.98 110801 04/14/2022 3589 SOUTHERN COMPUTER WAREHOUSE INC 7,654.30 110802 04/14/2022 2719 SPARKLETTS 39.37
110803 04/14/2022 2736 STAPLES BUSINESS ADVANTAGE 61.39 110804 04/14/2022 5117 Steam It All LLC 835.00
110805 04/14/2022 2800 T MOBILE USA 885.00
110806 04/14/2022 2804 TAG AMS INC 91.00
110807 04/14/2022 2846 THOMAS, TERRI 297.50
110808 04/14/2022 3185 TOSHIBA FINANCIAL SERVICES 1,559.46 110809 04/14/2022 4437 TELEPACIFIC COMMUNICATIONS CO. 2,133.29 110810 04/14/2022 2954 URBAN GRAFFITI ENTERPRISES INC 7,720.00 110811 04/14/2022 4065 VERIZON WIRELESS 1,528.67
110812 04/14/2022 3001 VERIZON WIRELESS 1,812.83
110813 04/14/2022 4804 Vihulu L. Villagran 70.09
110814 04/14/2022 3023 VULCAN MATERIALS COMPANY 643.46

CITY OF COVINA
Check Register
Apr 1, 2022 - Apr 14, 2022
Check # Check Date Vendor Name Amount
110815 04/14/2022 3187 WAGONER, PAMELA 731.10
110816 04/14/2022 3078 THOMSON REUTERS - WEST 435.41
110817 04/14/2022 3102 WILLDAN FINANCIAL SERVICES 72.87 110818 04/14/2022 3775 WILLIAM SHUTTIC 112.00
110819 04/14/2022 68 AFLAC ACCT# YQ792 WORLDWIDE HEADQUARTERS 3,931.46 110820 04/14/2022 69 AFSCME District Council 36 676.73
110821 04/14/2022 3846 CLEA 833.00
110822 04/14/2022 775 COVINA POLICE ASSOCIATION 2,950.00 110823 04/14/2022 878 DELTA DENTAL OF CALIFORNIA 8,236.35 110824 04/14/2022 4710 Fidelity Security Life Insurance Company 916.06 110825 04/14/2022 3795 PRE-PAID LEGAL SERVICES, INC 139.52 110826 04/14/2022 2235 PERS LONG TERM CARE PROGRAM 191.04 110827 04/14/2022 4255 RELIASTAR LIFE INSURANCE COMPANY 4,221.70 110828 04/14/2022 3045 WASHINGTON NATIONAL INSURANCE COMPANY 33.38 subtotal checks $ 2,173,660.51
voids (prior to current mo.) $ -
payroll (04/14/22) $ 944,239.41
workers' compensation $ 17,661.78
TOTAL checks/EFTs $4,116,864.22

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 3
Meeting: CC Regular Meeting - May 03 2022
Title: Ordinance 22-05 Adopting a Military Equipment Use Policy in Accordance with Assembly Bill 481
Presented By: David Povero, Chief of Police
Recommendation: Adopt on second reading Ordinance 22-05, entitled "Adopting a Military Equipment Use Policy in Accordance with Assembly Bill 481."
EXECUTIVE SUMMARY / BACKROUND:

Ordinance 22-05 (Attachment A) was approved at introduction by a 5-0 vote of the City Council at the April 19, 2022, City Council Meeting.

DISCUSSION:

It is recommended that the City Council adopt on second reading Ordinance 22-05, entitled " Adopting a Military Equipment Use Policy in Accordance with Assembly Bill 481." FISCAL IMPACT:

None for a second reading.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

None.

ATTACHMENTS:

Attachment A - Ordinance 22-05 Military Equipment Policy Respectfully submitted,
ORDINANCE 22-05

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, ADOPTING A MILITARY EQUIPMENT USE POLICY IN ACCORDANCE WITH ASSEMBLY BILL 481
WHEREAS, the California Legislature adopted Assembly Bill 481 (“AB 481”), adding sections 7070 et seq. to the Government Code. Government Code section 7071(a)(2) requires any local law enforcement agency seeking to continue the use of any military equipment defined by Government Code section 7070(c) acquired prior to January 1, 2022 to adopt a military equipment use policy; and
WHEREAS, the military equipment use policy requirement is intended to increase transparency, accountability, and oversight surrounding the acquisition and use of military equipment by state and local law enforcement agencies; and WHEREAS, pursuant to Government Code section 7071, a military equipment use policy must be enacted prior to engaging in other related activities, including: requesting military equipment made available by the federal government; seeking funds for military equipment; acquiring military equipment; collaborating with other law enforcement agencies legally using military equipment; use military equipment for a purpose not previously approved by the City Council; solicit a proposal or enter into an agreement related to acquisition or use of military equipment; or any other acquisition of military equipment; and WHEREAS, the Covina Police Department currently possesses equipment that qualifies under the definition of military equipment pursuant to Government Code section 7070(c), and wishes to continue to use such equipment in a responsible manner that continues to ensure the safety of the community and its residents; and
WHEREAS, the adoption of the proposed military equipment use policy is necessary in order to continue use of such equipment for the purpose of protecting the safety of officers and civilians in the City of Covina; and
WHEREAS, in accordance with Government Code Section 7071, the Covina Police Department posted a copy of the proposed military equipment use policy on the Covina Police Department’s website on March 15, 2022, which was more than 30 days prior to the April 19, 2022 Council meeting. The proposed Ordinance and proposed military equipment use policy were presented and introduced to the City Council at the public meeting held on April 19, 2022, at which time the public had the opportunity to comment on the proposed Ordinance and proposed military equipment use policy.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The City Council hereby finds that all of the facts set forth in the Recitals above are true and correct.

Ordinance 22-05 Page 2 of 3
SECTION 2. Findings. Pursuant to Government Code Section 7071, the City Council considered the adoption of this Ordinance at a regular, public meeting on April 19, 2022, and based on the findings above, the Agenda Report, the information provided to the City Council at the public meeting, and the record thereof, the City Council hereby determines and makes the following findings:
(A) The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety; and (B) The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties; and
(C) In the instance military equipment is purchased or acquired, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety; and
SECTION 3. Pursuant to Government Code Section 7071, the City Council hereby adopts the Military Equipment Use Policy as set forth in the attached Exhibit “A” and incorporated by this reference.

SECTION 4. Prior Ordinances Repealed. Upon the effective date of this Ordinance, all former ordinances or parts thereof conflicting or inconsistent with the provisions of this Ordinance and Exhibit “A” herein adopted by reference, and any other ordinance in conflict herewith are hereby repealed and declared to be of no further force and effect.

SECTION 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force and effect. The City Council hereby declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this Ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Ordinance be declared invalid or unenforceable.

SECTION 6. Certification. The City Clerk shall certify to the passage of this ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a local weekly newspaper of general circulation and which is hereby designated for that purpose.

PASSED, APPROVED and ADOPTED this ___ day of ____, 2022.

City of Covina, California
BY:

PATRICIA CORTEZ, Mayor

Ordinance 22-05 Page 3 of 3
ATTEST:
___________________________________________

GEORGIANNA NICOLE ALVAREZ
Chief Deputy City Clerk
APPROVED AS TO FORM:

____________________________________
CANDICE K. LEE, City Attorney

CERTIFICATION
I, Georgianna Nicole Alvarez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Ordinance 22-05 was introduced for first reading at a regular meeting on the 19th day of April, 2022. Thereafter, said Ordinance was duly approved and adopted at a [regular/special] meeting of said City Council on the _____ day of ______, 20__, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
___________________________________________

GEORGIANNA NICOLE ALVAREZ
Chief Deputy City Clerk

Ordinance 22-05 Exhibit A

EXHIBIT A

MILITARY EQUIPMENT USE POLICY

Policy
706
Covina Police Department
Covina PD Policy Manual
Copyright Lexipol, LLC 2022/03/15, All Rights Reserved.

Published with permission by Covina Police Department ***DRAFT*** Military Equipment - 1 Military Equipment
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
706.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The City Council of the City of Covina, which oversees the Department.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.

Covina Police Department
Covina PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/15, All Rights Reserved.

Published with permission by Covina Police Department ***DRAFT*** Military Equipment - 2 706.2 POLICY
It is the policy of the Covina Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 706.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Covina Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
706.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:

See attachment: CA Covina PD - Equipment Inventory Attachment.pdf 706.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):

Covina Police Department
Covina PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/15, All Rights Reserved.

Published with permission by Covina Police Department ***DRAFT*** Military Equipment - 3 (a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 706.6 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 706.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 706.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
706.9 MECHANISM TO ENSURE COMPLIANCE
The Chief of Police will designate a military equipment coordinator per policy section 706.3 who will be responsible with compliance with this policy. The military equipment coordinator will conduct an annual audit of equipment listed in the inventory. This audit will include a review of personnel associated with the research, purchasing and use of equipment covered within this policy.

Covina Police Department
Covina PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/15, All Rights Reserved.

Published with permission by Covina Police Department ***DRAFT*** Military Equipment - 4 The Chief of Police will also appoint an independent person(s) who will have oversight authority of this annual audit/review. The audit/review will be presented to the Chief of Police for his/her review. The Chief of Police or his/her designee will be notified of any policy violations and, if applicable, the violation(s) will be referred to the Internal Affairs Unit and handled in accordance with Department Policy Section 1011 (Personnel Complaints). All instances of non-compliance will be reported to City Council of the City of Covina via the annual military equipment report. 706.9.1 MILITARY EQUIPMENT USAGE ACCOUNTABILITY
The use of military equipment is subject to individual Department Policies and Procedures and is restricted for use only in certain instances and in some cases, only by certain units. It is incumbent upon incident commanders, supervisors and individual officers to recognize the specific circumstances wherein military equipment should be employed to enhance the safety of the public and officers and to bring a critical incident to a safe resolution.

Department members are bound to adhere to Department Policies and Procedures, in addition to state and local laws and ordinances when employing the use of the military equipment at any time.

Violations of the law or Department Policies or Procedures may result in criminal or administrative investigations and/or actions.

Administrative Investigations concerning complaints related to military equipment, if applicable, will be conducted in accordance with Department Policy Section 1011 (Personnel Complaints). 706.10 COMPLAINT PROCEDURE
Members of the public may register a complaint, concern and/or submit questions about the use of specific type of military equipment. A complaint, concern and/or or questions should be submitted to the Chief of Police at [email protected]. The Chief of Police or his/her designee will address the complaint or concerns or questions in a timely manner.

Covina PD Policy Manual
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Published with permission by Covina Police Department ***DRAFT*** Attachments - 5 Attachments

Attachment
Covina PD Policy Manual
Copyright Lexipol, LLC 2022/03/15, All Rights Reserved.

Published with permission by Covina Police Department
***DRAFT*** CA Covina PD - Equipment Inventory
Attachment.pdf - 6
CA Covina PD - Equipment Inventory Attachment.pdf
CA Covina PD - Equipment Inventory Attachment.pdf

706.4 MILITARY EQUIPMENT INVENTORY (ATTACHMENT)
The following spreadsheet constitutes a list of qualifying equipment for the Department:
# DEPARTMENT LESO PRO GRAM (Y/N) ACTIVE (Y/N) CO MMO DITY ITEM NAME CO ST Q TY 1 CA COVINA POLICE DEPT Y Y GROUND ROBOT PACKBOT 510 WITH FASTAC REMOTELY CONTROLLED VEHICLE $77,000.00 1 2 CA COVINA POLICE DEPT Y N GROUND ROBOT PACKBOT 510 WITH FASTAC REMOTELY CONTROLLED VEHICLE $77,000.00 1 3 CA COVINA POLICE DEPT Y Y GROUND ROBOT PACKBOT 510 WITH FASTAC REMOTELY CONTROLLED VEHICLE $77,000.00 1 4 CA COVINA POLICE DEPT Y N GROUND ROBOT UNMANNED VEHICLE,GROUND $187,312.00 1 5 CA COVINA POLICE DEPT Y Y GROUND ROBOT UNMANNED VEHICLE,GROUND-SUGVXM 1216 (PACK BOT) $187,312.00 1 6 CA COVINA POLICE DEPT Y N GROUND ROBOT UNMANNED VEHICLE,GROUND $187,312.00 1 7 CA COVINA POLICE DEPT Y Y GROUND ROBOT UNMANNED VEHICLE,GROUND-SUGVXM 1216 (PACK BOT) $187,312.00 1 8 CA COVINA POLICE DEPT Y Y GROUND ROBOT UNMANNED VEHICLE,GROUND (THROWBOT RECON SCOUT) $12,704.58 1 9 CA COVINA POLICE DEPT Y N GROUND ROBOT UNMANNED VEHICLE,GROUND $12,704.58 1 10 CA COVINA POLICE DEPT Y N GROUND ROBOT UNMANNED VEHICLE,GROUND $12,704.58 1 11 CA COVINA POLICE DEPT Y Y GROUND ROBOT UNMANNED VEHICLE,GROUND (THROWBOT RECON SCOUT) $12,704.58 1 12 CA COVINA POLICE DEPT Y N GROUND ROBOT UNMANNED VEHICLE,GROUND $12,704.58 1 13 CA COVINA POLICE DEPT Y N GROUND ROBOT UNMANNED VEHICLE,GROUND (THROWBOT RECON SCOUT) $12,704.58 1 14 CA COVINA POLICE DEPT Y Y GROUND ROBOT UNMANNED VEHICLE,GROUND $12,704.58 1 15 CA COVINA POLICE DEPT Y N GROUND ROBOT UNMANNED VEHICLE,GROUND (THROWBOT RECON SCOUT) $12,704.58 1 16 CA COVINA POLICE DEPT Y Y GROUND ROBOT UNMANNED VEHICLE,GROUND $12,704.58 1 17 CA COVINA POLICE DEPT Y N GROUND ROBOT UNMANNED VEHICLE,GROUND $12,704.58 1 18 CA COVINA POLICE DEPT Y N GROUND ROBOT UNMANNED VEHICLE,GROUND $12,704.58 1 19 CA COVINA POLICE DEPT Y Y ARMORED VEHICLE MRAP (MINE RESISTENT AMBUSH PROTECTED)-ARMORED VEHICLE $658,000.00 1 20 CA COVINA POLICE DEPT Y Y ARMORED VEHICLE MAMBA-ARMORED PERSONNEL CARRIER VEHICLE $380,000.00 1 21 CA COVINA POLICE DEPT Y Y LRAD-SOUND SYSTEM LONG RANGE ACOUSTIC DEVICE (LRAD) PORTABLE SYSTEM UNKNOWN 1 22 CA COVINA POLICE DEPT Y Y LRAD-SOUND SYSTEM LONG RANGE ACOUSTIC DEVICE (LRAD) PORTABLE SYSTEM UNKNOWN 1 23 CA COVINA POLICE DEPT Y N LRAD-SOUND SYSTEM LONG RANGE ACOUSTIC DEVICE (LRAD) PORTABLE SYSTEM UNKNOWN 1 24 CA COVINA POLICE DEPT Y N LRAD-SOUND SYSTEM LONG RANGE ACOUSTIC DEVICE (LRAD) MOUNTED SYSTEM W/UNIT UNKNOWN 1 25 CA COVINA POLICE DEPT Y Y LRAD-SOUND SYSTEM LONG RANGE ACOUSTIC DEVICE (LRAD) MOUNTED SYSTEM W/UNIT UNKNOWN 1 26 CA COVINA POLICE DEPT N Y NFD NOISE FLASH DEVICE (NFD)/RELOADABLE #8901-DEFENSE TECHNOLOGY $34.41 18 27 CA COVINA POLICE DEPT N Y CS CHEMICAL AGENT SPEDE-HEAT #1072-DEFENSE TECHNOLOGY $31.05 9 28 CA COVINA POLICE DEPT N Y CS CHEMICAL AGENT FLAMELESS TRI-CHAMBER #1032-DEFENSE TECHNOLOGY $38.41 5 29 CA COVINA POLICE DEPT N Y CS CHEMICAL AGENT 5230 INDOOR BAFFLED #5230B-CTS (COMBINED TACTICAL SYSTEMS) $49.75 6 30 CA COVINA POLICE DEPT N Y SMOKE MIL/MAX SMOKE #1083-DEFENSE TECHNOLOGY $36.90 8 31 CA COVINA POLICE DEPT N Y SMOKE SAF-SMOKE # 1063-DEFENSE TECHNOLOGY $30.70 2 32 CA COVINA POLICE DEPT N Y CS CHEMICAL AGENT POCKET TACTICAL #1016-DEFENSE TECHNOLOGY $26.41 2 33 CA COVINA POLICE DEPT N Y CS CHEMICAL AGENT 37MM LIQUID FERRET #1162-DEFENSE TECHNOLOGY $22.30 15 34 CA COVINA POLICE DEPT N Y CN CHEMICAL AGENT 37 MM POWDER FERRET #1191-DEFENSE TECHNOLOGY $24.70 8 35 CA COVINA POLICE DEPT N Y CS CHEMICAL AGENT INSTANTANEOUS BLAST #1042-DEFENSE TECHNOLOGY $49.82 1 36 CA COVINA POLICE DEPT N Y OC-PEPPER AEROSOL OC (OLEORESIN CAPSICUM) VAPOR #1056-DEFENSE TECHNOLOGY $47.18 1 37 CA COVINA POLICE DEPT N Y CHEMICAL AGENT KIT CROWD CONTROL CHEMICAL AGENT MODULE/KIT- AARDVARK #AARD-10028 $5,800.00 1 CA COVINA POLICE DEPT N Y CS CHEMICAL AGENT HAN-BALL CS #1092-DEFENSE TECHNOLOGY SEE LINE 37 10 CA COVINA POLICE DEPT N Y CS CHEMICAL AGENT SPEDE-HEAT #1072-DEFENSE TECHNOLOGY SEE LINE 37 17 CA COVINA POLICE DEPT N Y SMOKE MAX SMOKE LARGE CAN #1073-DEFENSE TECHNOLOGY SEE LINE 37 20 CA COVINA POLICE DEPT N Y CS CHEMICAL AGENT TRIPLE CHASER GRENEDE #1026-DEFESNSE TECHNOLOGY SEE LINE 37 10 CA COVINA POLICE DEPT N Y CS CHEMICAL AGENT 40MM SKAT-SHELL CS #6172-DEFENSE TECHNOLOGY SEE LINE 37 10 CA COVINA POLICE DEPT N Y CS CHEMICAL AGENT 40MM LR SPEDE-HEAT CS #6182-DEFENSE TECHNOLOGY SEE LINE 37 10 CA COVINA POLICE DEPT N Y CS CHEMICAL AGENT 40MM MUZZLE BLAST ROUND CS #6042-DEFENSE TECHNOLOGY SEE LINE 37 10 CA COVINA POLICE DEPT N Y OC-PEPPER MK-9 PEPPER SPRAY OC (OLEORESIN CAPSICUM #5099-DEFENSE TECHNOLOGY SEE LINE 37 10 38 CA COVINA POLICE DEPT N Y LAUNCHER 40 MM LAUNCHER-LMT-DEFENSE TECHNOLOGY $1,200.00 1 39 CA COVINA POLICE DEPT N Y LAUNCHER 37MM DESIGNATED CNS GAS LAUNCHER-DEFENSE TECHNOLOGY $400.00 1 40 CA COVINA POLICE DEPT N Y LAUNCHER 37MM DESIGNATED CNS GAS LAUNCHER-DEFENSE TECHNOLOGY $400.00 1 41 CA COVINA POLICE DEPT N Y PEPPERBALL PEPPERBALL MUNITIONS (375 COUNT CONTAINER) $796.50 <1100 42 CA COVINA POLICE DEPT N Y LAUNCHER PEPPERBALL DESIGNATED LAUNCHER-TIPPMAN 200TX $400.00 1 43 CA COVINA POLICE DEPT N Y LAUNCHER PEPPERBALL DESIGNATED LAUNCHER-TIPPMAN 200TX $400.00 1 44 CA COVINA POLICE DEPT N Y LAUNCHER PEPPERBALL DESIGNATED LAUNCHER-TIPPMAN 200TX $400.00 1 45 CA COVINA POLICE DEPT N Y LAUNCHER PEPPERBALL DESIGNATED LAUNCHER-TIPPMAN 200TX $400.00 1 46 CA COVINA POLICE DEPT N Y LAUNCHER PEPPERBALL DESIGNATED LAUNCHER-FTC W/ELECTRIC HOPPER $600.00 1 47 CA COVINA POLICE DEPT N Y LAUNCHER 40MM DESIGNATED LAUNCHER 1325-DEFENSE TECHNOLOGY $1,000.00 1 48 CA COVINA POLICE DEPT N Y LAUNCHER 40MM DESIGNATED LAUNCHER 1325-DEFENSE TECHNOLOGY $1,000.00 1 49 CA COVINA POLICE DEPT N Y LAUNCHER 40MM DESIGNATED LAUNCHER 1325-DEFENSE TECHNOLOGY $1,000.00 1 50 CA COVINA POLICE DEPT N Y LAUNCHER 40MM DESIGNATED LAUNCHER 1325-DEFENSE TECHNOLOGY $1,000.00 1 51 CA COVINA POLICE DEPT N Y MUNITION 40MM MUNITION SPONGE ROUND #6325-DEFENSE TECHNOLOGY $21.53 38 52 CA COVINA POLICE DEPT N Y MUNITION BEANBAG MUNITION #3027-12 GAUGE-DEFENSE TECHNOLOGY $5.53 200 53 CA COVINA POLICE DEPT N Y MUNITION BREACHING MUNITION-12 GAUGE #3105 TKO-DEFENSE TECHNOLOGY $6.59 35 54 CA COVINA POLICE DEPT N Y LAUNCHING DEVICE CTS (COMBINED TACTICAL SYSTEMS) MODEL LC5 TACTICAL LAUNCHER $346.50 2 Military Equipment Inventory per CPD Policy 706.4

The following information pertains to the qualifying equipment on the spreadsheet. Sections entitled description and capabilities, quantity, cost, expected lifespan, purpose, fiscal impact, legal and procedural and training are described further within each category.

Item number 1 through 18 - Ground Robot
Description/Capabilities: The robots are controlled via remote control and powered with a lithium battery. Inventory contains three different models varying in size and ability. These robots are used, not all are operational and are designated as active or non-active. Non-active robots are used for spare parts and/or are placed in reserve status for future use if necessary.

Quantity: Refer to Attachment.

Cost: No initial cost. Acquired through the Law Enforcement Support-LESO/1033 program.

Refer to Attachment. Listed cost is based on US Government initial cost if available.

Expected Lifespan: An active unit’s lifespan is approximately 3-5 years based on routine use, maintenance and parts. A non-active unit is stored for parts and are placed in reserve status.

Purpose: The robots are primarily used by the Department’s tactical team however can be used by all Department personnel. Robots are placed into an area, building, room and other places prior to entry by Department personnel for safety reasons. Robots could be used for natural disaster and/or for non-emergency purposes where risk of entry to an area, building, room and other places exists. All robots have video capability and one model has the ability to move small objects.

Fiscal Impact: The robots were acquired through the LESO program with no initial cost to the Department. Annual maintenance cost is approximately $100.00.

Legal and Procedural: Ground robots equipped with audio equipment (if applicable) may require a search warrant based on use if used for law enforcement purposes. Designated Department personnel have attended training related to this issue.

Training: Training on the robots is done in-house and in a controlled setting and/or environment prior to deployment in the field.

Item number 19 - MRAP (Mine Resistant Ambush Protected) - Armored Vehicle Description/Capabilities: The MRAP is a four-wheeled armored vehicle made by MAXXPRO.

The vehicle has two side doors, two roof openings and one large rear facing door. The vehicle has air brakes, contains numerous seats inside and several outside storage lockers for equipment.

The vehicle is identified with Department markings, equipped with additional lighting, a unit control system and a police radio.

Quantity: 1

Cost: No initial cost. Acquired through the Law Enforcement Support-LESO/1033 program.

Refer to Attachment. Listed cost is based on US Government initial cost if available.

Expected Lifespan: Approximately 7-10 years based on routine use, maintenance and parts availability.

Purpose: The MRAP is used to transport Department personnel, primarily tactical team members, to designated high-risk law enforcement operations. The armor on this vehicle provides protection from firearm projectiles and/or other projectiles. This vehicle can also be used as a rescue vehicle due to its ballistic protection.

Fiscal Impact: The MRAP was acquired from a military base in El Paso, Texas. Two members of the Department traveled to El Paso, Texas and drove the vehicle to Covina, California. Initial cost was airfare, lodging, food, fuel costs and was completed on-duty. There are on-going costs to ensure Class B licensing requirements through a trainer and/or the California DMV which is covered with the annual Department budget which occurs on occasion. Annual maintenance cost of the vehicle is done through a local heavy equipment/vehicle service company which is part of the annual Department budget. Additional equipment, such as tires, have been acquired through the LESO program and are stored at our local heavy equipment/vehicle service company.

Annual cost including fuel is approximately $3,000.000 and is part of the annual Department budget.

Legal and Procedural: Class B licensing requirement except in an emergency situation.

Training: Designated personnel initially completed in-house training with members of the US Military. Designated personnel also attain their California Class B license. Designated personnel have attended specific training on the use of armored vehicles in a law enforcement setting from an outside training source. In-house training occurs on an annual basis.

Item number 20 - MAMBA Armored Personnel Carrier - Armored Vehicle Description/Capabilities: The MAMBA is a four-wheeled armored vehicle made by Reumach OMC. The vehicle has one rear door, two roof openings and numerous seats inside the vehicle.

The vehicle contains several outside lockers for equipment storage and platforms were added to allow personnel to stand alongside the vehicle while in transit. The vehicle is clearly identified with Department markings and equipped with additional lighting, a unit control system and a police radio. This vehicle can also be used as a rescue vehicle due to its ballistic protection.

Quantity: 1
Cost: No initial cost. Acquired through the Law Enforcement Support-LESO/1033 program.

Refer to Attachment. Listed cost is based on US Government initial cost if available.

Expected Lifespan: Approximately 1-3 years based on routine use, maintenance and parts availability.

Purpose: The MAMBA is used to transport Department personnel, primarily tactical team members, to designated high-risk law enforcement details. The armor on this vehicle provides protection from firearm projectiles and/or other projectiles. This vehicle can also be used as a rescue vehicle due to its ballistic protection.

Fiscal Impact: The MAMBA was acquired from another law enforcement agency in Los Angeles County that was a part of the LESO program. Initial cost to restore the vehicle for use was done in conjunction with a local auto body company and heavy vehicle/equipment service company which was donated to the Department. On-going costs to ensure Class B licensing requirements through a trainer and/or California DMV which is part of the Department budget occurs on occasion. Annual maintenance of the vehicle is done through a local heavy equipment/vehicle service company which is part of the Department budget. Annual cost including fuel is approximately $6,000.00 and is part of the Department budget.

Legal and Procedural: Class B licensing requirement except in an emergency situation.

Training: Designated personnel initially completed in-house training with members of the US Military. Designated personnel also attain their California Class B license. Designated personnel have also attended training on the use of armored vehicles in a law enforcement setting from an outside training source. Tactical team members conduct designated annual training with this vehicle. All sworn personnel receive basic operations in-house training on this vehicle.

Item number 21 through 25 - LRAD (Long-Range Acoustic Device) Description/Capabilities: The LRAD is a speaker and sound energy system developed by (LRAD Corporation) Genasys.

Quantity: Refer to Attachment.

Cost: No initial cost. Acquired through the Law Enforcement Support-LESO Program/1033 Program. Refer to Attachment. Listed cost is based on US Government initial cost if available.

Expected Lifespan: Approximately 20 years based on routine use and maintenance.

Purpose: The LRAD is a speaker system used to communicate commands to an individual and/or a group of individuals. The system has the ability to deliver higher than normal loud sounds over various distances. Portable LRAD devices are often times used at outside training locations to communicate with Department personnel. Designated LRAD devices are placed on armored vehicles and used to communicate to people during tactical operations.

Fiscal Impact: The LRAD device(s) was acquired through the LESO program. Annual cost is approximately $100.00.

Legal and Procedural: Department Directive (Policy 16-03).

Training: Designated personnel initially completed in-house training with members of the US Military.

Item number 26 - Noise Flash Device (NFD)
Description/Capabilities: An NFD is a less lethal munition. The NFD used by the Department is reloadable type #8901 by Defense Technology. The NFD is placed into a metal cylindrical shaped body with ports. The metal cylindrical shaped body can be reused based on the manufacturer’s specifications.

Quantity: Refer to Attachment.

Cost: Refer to Attachment.

Expected Lifespan: One time use for an NFD. Expiration is based on the Manufacturer’s designated date of manufacture. Metal cylindrical shaped body needs replacement after designated number of deployments per the manufacturer.

Purpose: An NFD is used to facilitate an effective resolution to assaultive or high-risk situations where distracting, disorienting or moving an individual or group of people, to effect an arrest or clear an area is desired.

Fiscal Impact: Initial cost was covered within the annual Department budget. Munitions are purchased based on need and/or stock. Additional equipment, specifically storage containers designed for NFD storage, and metal cylindrical shaped bodies are purchased through the annual Department budget. Annual cost is approximately $250.00.

Legal and Procedural: Primarily a tactical team deployment munition. Department Policy section 404, applicable related Department procedures and the law. Authority to use certain munitions is based on the Department Policy and procedures considering the tactical operation and the law. These devices are controlled by ATF and a separate usage log is maintained by the Department. Devices are stored in approved storage containers.

Training: Initial training in the use of an NFD generally occurs at the POST certified 80-hour SWAT course. In-house training for designated personnel occurs on an annual basis from trained instructors. Trained instructors also receive additional training from the manufacturer and/or vendor prior to sale of NFD devices to the Department.

Item number 27 through 36 - CS (2-chlorobenzalmalmalononitrile) Gas, CN (chloroacetophenone), Smoke and OC (Oleoresin Capsicum) Description/Capabilities: CS gas, CN gas, smoke and OC are encased in metal devices by the manufacturer. CS gas, CN gas, smoke and OC devices are clearly marked and the manufacturer has developed different models which vary in size and method the product is released. The Military Equipment Inventory List contains the manufacturer of the product and model number for each munition. Detailed information on these products is available on the manufacturer’s

internet site. Smoke is not a CS gas, CN gas nor an OC product. Smoke is maintained within this list for inventory purposes only. OC is commonly referred to as pepper spray. Refer to the Military Equipment Inventory List for further information.

Quantity: Refer to Attachment.

Cost: Refer to Attachment.

Expected Lifespan: One time use on CS/CN gas and smoke. Expiration on these munitions is based on manufacturer’s date of manufacture. OC lifespan is based on quantity dispersed and manufacturer’s specifications.

Purpose: CS/CN gas, smoke and OC munitions can be used by Department patrol, tactical team and/or Area D personnel for tactical operations. This supply is primarily maintained for tactical team and Area D purposes related to high risk, barricade and/or mobile field force situations.

Smoke can also be used for concealment purposes during tactical operations.

Fiscal Impact: Initial cost was covered within the annual Department budget. Annual cost is approximately $250.00. Munitions are purchased based on need and/or stock.

Legal and Procedural: Department Policy sections 300, 302, 404, 430, applicable related Department procedures and the law. Penal Code 13652 and related sections. Authority to use certain munitions is based on the Department Policy and procedures considering the tactical operation and the law.

Training: Department personnel receive initial chemical agent munitions training in the police academy. Additional training is done through in-house training prior to the field officer training program. Tactical team personnel receive training during their 80-hour POST certified SWAT school. Tactical team personnel also receive annual in-house training from trained instructors.

Area D personnel attend annual training from trained instructors. Remaining personnel receive on-going training on an annual basis during firearms training however this training primarily focuses on the deployment of gas masks and an overview of chemical agent munitions.

Item number 37 containing CS (2-chlorobenzalmalononitrile) Gas, Smoke and OC (Oleoresin Capsicum)
Description/Capabilities: Item number 37 is a Crowd Control Chemical Agent Module/Kit assembled by Aardvark Tactical. The three boxes contain Defense Technology CS chemical agents, smoke and OC munitions. The Military Equipment Inventory List contains the manufacturer of the product and model number of each munition. Detailed information on these products is available on the manufacturer’s internet site. Smoke is not a CS gas product nor an OC product. Smoke is maintained within this list for inventory purposes only. OC is commonly referred to as pepper spray. Refer to the Military Equipment List for further information.

Quantity: Refer to Attachment.

Cost: No initial cost. Purchased by a local business. Refer to Attachment.

Expected Lifespan: One time use on CS gas and smoke. Expiration based on manufacturer’s designated date of manufacture. OC lifespan is based on quantity dispersed and manufacturer’s specifications.

Purpose: Patrol and tactical operations. Can be used by patrol, tactical team and/or Area D personnel. This module/kit is primarily maintained for Mobile Field Force operations.

Fiscal Impact: Annual cost is approximately $250.00. There will be a cost to replace used and/or expired munitions based on market value of device to be replaced in order to maintain listed purpose. Munitions are purchased based on need and/or stock.

Legal and Procedural: Department Policy sections 300, 302, 404, 430, applicable related Department procedures and the law. Penal Code 13652 and related sections. Authority to use certain munitions is based on the Department Policy and procedures considering the tactical operation and the law.

Training: Department personnel receive initial chemical agent training in the police academy.

Additional training is done through in-house training prior to the field officer training program.

Tactical team personnel receive additional training during their 80-hour SWAT school. Tactical team personnel receive on-going in-house training from trained instructors. Area D personnel attend annual training on an annual basis from trained instructors. Remaining personnel receive on-going training on an annual basis during firearms training however this training primarily focuses on the deployment of gas masks and an overview of chemical agent munitions.

Item number 38 - 40MM LMT Launcher
Description/Capabilities: The 40MM LMT launcher by Defense Technology is a lightweight single shot 40 MM launcher. The launcher comes equipped with a picatinny rail mounting system with a bead sight which will accept a wide array of enhanced optics or sighting systems.

A sling can be applied and used for carrying purposes.

Quantity: Refer to Attachment.

Cost: No initial cost. Purchased by a local business. Refer to Attachment.

Expected Lifespan: Approximately 25 years based on routine use and maintenance.

Purpose: Launches standard 40MM less lethal munitions for law enforcement purposes in accordance with existing Department policy.

Fiscal Impact: Annual cost is approximately $25.00.

Legal and Procedural: Department Policy sections 300, 302, 404, 430, applicable related Department procedures and the law. Penal Code 13652 and related sections. Authority to use

certain munitions is based on the Department Policy and procedures considering the tactical operation and the law.

Training: Department personnel receive initial and on-going in-house training on the deployment of the 40MM LMT launcher. Item is similar to Department owned 40MM model 1325 and 37MM launchers.

Item number 39 through 40 - 37MM Launcher
Description/Capabilities: The 37MM launcher is a single shot munitions launcher by Defense Technology. The launcher has a bead sight and a sling can be applied for carrying purposes.

Quantity: Refer to Attachment.

Cost: Refer to Attachment.

Expected Lifespan: Approximately 3-5 years based on routine use and maintenance.

Department is considering phasing this equipment out and replacing it with similar 40MM equipment.

Purpose: Launches standard 37MM less lethal munitions. These launchers are specifically designated to the Tactical Team for 37MM chemical agent deployment.

Fiscal Impact: Item is 20+ years old however operates effectively. Annual maintenance cost is approximately $25.00.

Legal and Procedural: Department Policy sections 300, 302, 404, 430, applicable related Department procedures and the law. Penal Code 13652 and related sections. Authority to use certain munitions is based on the Department Policy and procedures considering the tactical operation and the law.

Training: Designated Department personnel receive initial and on-going in-house training on the deployment of 37MM launcher. It is similar to the 40MM model 1325 and LMT launchers.

Item number 41 - Pepperball
Description/Capabilities: Pepperball PAVA powder projectiles by Pepperball are plastic spheres that are filled with OC (Oleoresin Capsicum) based product. Projectiles are launched from a device commonly referred to as a launcher which is similar to a launcher used to launch paintball products.

Quantity: Refer to Attachment.

Cost: Refer to Attachment.

Expected Lifespan: Single use. Expiration based on manufacturer’s designated date of manufacture.

Purpose: Patrol and tactical operations. Projectiles can be launched into an area, vehicle and/or at person(s).

Fiscal Impact: Initial cost was covered within the annual Department budget. Munitions are purchased based on need and/or stock. Annual cost is approximately $ 750.00.

Legal and Procedural: Department Policy sections 300, 302, 404, 430, applicable related Department procedures and the law. Penal Code 13652 and related sections. Authority to use certain munitions is based on the Department Policy and procedures considering the tactical operation and the law.

Training: Department personnel receive initial chemical agent training in the police academy.

Additional training is done through in-house training prior to the field officer training program.

Tactical team personnel generally receive additional training during their 80-hour SWAT school.

Tactical team personnel receive on-going in-house training from certified instructors. Area D personnel attend annual training with tactical team personnel on an annual basis from certified instructors. Remaining personnel receive on-going training on an annual basis during firearms training.

Item number 42 through 46 - Pepperball Launcher
Description/Capabilities: A Pepperball launcher is a compressed air propelled less-lethal device used to launch Pepperball munitions. Pepperball munitions are placed in a hopper (storage container) which is attached to the launcher. A sling can be applied for carrying purposes. Refer to Military Equipment List for manufacturer/model information.

Quantity: Refer to Attachment.

Cost: Refer to Attachment.

Expected Lifespan: Approximately 7-10 years based on routine use and maintenance.

Purpose: The launcher is used to deliver desired Pepperball munitions in a patrol and/or tactical operations. Primarily used to deliver Oleoresin Capsicum agent however inert powder and glass breaking projectiles can be deployed in this launcher based on the tactical situation and/or mission.

Fiscal Impact: Initial cost was covered within the annual Department budget. Annual maintenance cost is approximately $200.00.

Legal and Procedural: Department Policy sections 300, 302, 404, 430, applicable related Department procedures and the law. Penal Code 13652 and related sections. Authority to use certain munitions is based on the Department Policy and procedures considering the tactical operation and the law.

Training: Department personnel receive initial training prior to the field training officer program. Tactical team and Area D personnel receive additional in-house training from trained instructors. Additional training to remaining Department personnel occurs on an annual basis by trained instructors.

Item number 47 through 50 - 40MM Model 1325 Launcher
Description/Capabilities: The 40MM model 1325 is a single-shot launcher by Defense Technology. The launcher comes equipped with a picatinny rail mounting system with a bead sight which will accept a wide array of enhanced optics/sighting systems. A sling can be applied and used for carrying purposes.

Quantity: Refer to Attachment.

Cost: Refer to Attachment.

Expected Lifespan: Approximately 25 years based on routine use and maintenance.

Purpose: Device launches standard 40MM less lethal munitions for law enforcement purposes as a less lethal option.

Fiscal Impact: Initial cost was covered within annual Department budget. Annual maintenance cost is approximately $100.00.

Legal and Procedural: Department Policy sections 300, 302, 404, 430, applicable related Department procedures and the law. Penal Code 13652 and related sections. Authority to use certain munitions is based on the Department Policy and procedures considering the tactical operation and the law.

Training: Department personnel receive initial training through in-house training prior to the field officer training program. Department personnel also receive annual in-house training on the deployment of the 40MM launcher. Item is similar to the Department owned 40MM LMT and 37MM launchers.

Item number 51 - 40MM Munition
Description/Capabilities: The model 6325 exact impact 40MM munition by Defense Technology is a high-speed soft round less lethal projectile. The round has a plastic body and a blue colored sponge nose.

Quantity: Refer to Attachment.

Cost: Refer to Attachment.

Expected Lifespan: Single use.

Purpose: The model 6325 exact impact 40MM projectile can be used in less lethal patrol and tactical situations as a less lethal option. A specialty impact munition to be used as a dynamic, high energy, single target round for incapacitation or the distraction of a non-compliant aggressive subject.

Fiscal Impact: Initial cost was covered within annual Department budget. Munitions are purchased based on need and/or stock. Annual cost is approximately $300.00.

Legal and Procedural: Department Policy sections 300, 302, 404, 430, applicable related Department procedures and the law. Penal Code 13652 and related sections. Authority to use certain munitions is based on the Department Policy and procedures considering the tactical operation and the law.

Training: Department personnel receive initial training through in-house training prior to the field officer training program. Department personnel also receive annual in-house training on the deployment of 40MM projectiles.

Item number 52 - 12 Gauge Bean Bag Munition
Description/Capabilities: The bean bag munition by Defense Technology is a translucent 12- gauge shell loaded with a 40-gram, tear shaped bag made from cotton and ballistic material blend and filled with #9 shot. This design utilizes four stabilizing tails. The round utilizes a smokeless powder as the propellant. The munition is launched from a designated Department owned shotgun (Remington 870 12-gauge).

Quantity: Refer to Attachment.

Cost: Refer to Attachment.

Expected Lifespan: Single use.

Purpose: The bean bag munition can be used in less lethal patrol and tactical situations as a less lethal option. A specialty impact munition to be used as a dynamic, high energy, single target round for incapacitation or the distraction of a non-compliant aggressive subject.

Fiscal Impact: Initial cost was covered within the annual Department budget. Munitions are purchased based on need and/or stock. Annual cost is approximately $300.00.

Legal and Procedural: Department Policy sections 300, 302, 404, 430, applicable related Department procedures and the law. Penal Code 13652 and related sections. Authority to use certain munitions is based on the Department Policy and procedures considering the tactical operation and the law.

Training: Department personnel receive initial and on-going in-house training on the use of 12- gauge beanbag projectiles from designated Remington 870 12-gauge Department owned shotguns on an annual basis.

Item number 53 - 12 Gauge Breaching Munition
Description/Capabilities: The breaching munition by Defense Technology is a translucent 12- gauge shell loaded with a compressed zinc slug. The munition is launched from a designated Department owned shotgun (Remington 870 12-gauge) with a specialized barrel that contains a serrated front edge or standoff ported device.

Quantity: Refer to Attachment.

Cost: Refer to Attachment.

Expected Lifespan: Single use.

Purpose: Used as a method to breach door locks or hinges for entry during high-risk law enforcement operations.

Fiscal Impact: Initial cost was covered within the annual Department budget. Munitions are purchased based on need and/or stock. Annual cost is approximately $100.00.

Legal and Procedural: Primarily a tactical team deployment munition. Department Policy section 404, applicable related Department procedures and the law. Authority to use certain munitions is based on the Department Policy and procedures considering the tactical operation and the law.

Training: Designated Department tactical team personnel receive initial and on-going training on the deployment of 12-gauge breaching munitions from a designated Remington 12-gauge Department owned shotgun with a specialized barrel that contains a serrated front edge or standoff ported device. This training generally occurs at the POST certified 80-hour SWAT school and/or at a designated SWAT breaching course. Tactical team personal also receive annual in-house training.

Item number 54 - Launching Device by CTS (Combined Tactical Systems) Description/Capabilities: The model LC5 tactical launching device by CTS is designed to be affixed to a 12-gauge shotgun. The Department affixes the device to the end of the barrel of a designated Department owned shotgun (Remington 870 12-gauge). A CTS 12-gauge #2600 munition is placed in the shotgun in order to launch CTS 52 series grenades which contain a chemical agent.

Quantity: Refer to Attachment.

Cost: Refer to Attachment.

Expected Lifespan: Approximately 25 years based on routine use and maintenance.

Purpose: The device is used to launch CTS 52 series grenades (ex. CTS 5230b chemical agent munition). Used in conjunction with a 12-gauge shotgun with CTS 12-gauge #2600 munition, CTS 52 series grenades can be loaded into the launching device and launched into a designated area during a tactical and/or mobile field force operation.

Fiscal Impact: Initial cost was covered within the annual Department budget. Annual cost for device including CTS 12-gauge #2600 munition is approximately $100.00.

Legal and Procedural: Primarily a tactical team deployment munition as stated above in the purpose section. Department Policy sections 300, 302, 404, 430, applicable related Department procedures and the law. Penal Code 13652 and related sections. Authority to use certain munitions is based on the Department Policy and procedures considering the tactical operation and the law.

Training: Designated Department tactical team personnel receive training with this device in a certified training chemical agent course. Tactical team personnel receive additional in-house training from trained personnel.

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 4
Meeting: CC Regular Meeting - May 03 2022
Title: City of Covina Downtown Neighborhood Business Workforce Augmentation Program Presented By: Brian K. Lee, AICP, Director of Community Development Recommendation: Approve the City of Covina Community Development Block Grant (CDBG) Downtown Neighborhood Business Workforce Augmentation Program Guidelines.

EXECUTIVE SUMMARY:

The City receives Community Development Block Grant (CDBG) funds from the Los Angeles County Development Authority (LACDA) through the Urban County Program. Under this program, LACDA applies to the United States Department of Housing and Urban Development (HUD) for CDBG funding, and then divides the funding amongst its sub-recipients such as the City. The City's CDBG funding is accounted for under the Community Development Department budget. All changes approved by the City Council are presented to the LACDA for approval and processing.

On December 15, 2020, City Council authorized and approved funding for the CDBG Fiscal Year 2020-2021 program, Town Center Specific Plan Area Special Economic Development Project (TCSP). The program will provide financial assistance to for-profit businesses in the TCSP Area to carry out economic development and job creation or job retention activities in our community. The project is funded in the amount of $100,000, which allows for four $25,000 forgivable loans. After one year, if the business meets program requirements, the loan will be forgiven.

BACKGROUND:

The Covina Town Center Specific Plan was originally adopted in 2004 with an overall goal of revitalizing downtown Covina by increasing the number and variety of retail and other commercial businesses and increasing the desirability of the area. The goal was to create an experience of a traditional downtown with a small-town ambience.

In 2019, the Covina Town Center Specific Plan was updated in response to emerging economic trends and market opportunities. The updates made were to provide a long-term strategy for revitalizing Covina Town Center, encouraging transit-oriented development, and creating a more memorable, accessible, economically-vibrant, and regionally attractive downtown.

The approved Town Center Specific Plan Area Special Economic Development Project, which was later renamed to Downtown Neighborhood Business Workforce Augmentation Program, is designed to provide TCSP area the potential to become an iconic and attractive place for new and existing businesses to flourish. The City of Covina Downtown Neighborhood Business Workforce Augmentation Program (Program) is funded through Community Development Block Grant (CDBG) funds. Funds will provide financial assistance to for-profit businesses in the Town Center Specific Plan (TCSP) by offsetting staffing costs of newly hired, income-eligible employees. Details regarding the boundaries of the TCSP can be found on page 14 in Attachment A.

The project is funded in the amount of $100,000. The available program funds will allow for four businesses located within the TCSP area to receive up to $25,000 in forgivable loans, which can be used to hire an income- eligible new employee. Pre-application will be required for participation of the program. Pre-applications will be accepted and evaluated on qualifications and Program focus. Eligible applicants will be required to obtain documentation from the new employee at the time of hiring which proves that the applicant’s income is at or below 80% of the Area Median Income (AMI) for their household size. A minimum of fifty-one percent (51%) of the employees hired by business under the program must be qualified as low-and moderate-income household.

Businesses who are awarded these funds will be given a $25,000 forgivable loan, which will be forgiven after one year of successful participation and program compliance.

FISCAL IMPACT:

As stated above, qualified businesses will be eligible to receive up to $25,000 in forgivable loan. The maximum amount allocated for program funding is $100,000. CDBG funding for this program was appropriated as a part of Resolution CC 2021-113 and established in the accounts as follows:

Account Number Description Project Name Amount
2100-4950-42050-
20298 Intergovernmental/CDBG
TCSP Area Special
Economic
Development Program
$100,000
2100-4950-53750-
20298 Grant Award
TCSP Area Special
Economic
Development Program
$100,000
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Staff has determined that the Agreement is categorically exempt from further California Environmental Quality Act (“CEQA”) review pursuant to State CEQA Guidelines Section 15378(b)(4) because it is a government funding mechanism.

ATTACHMENTS:

Attachment A - Downtown Neighborhood Business Workforce Augmentation Program Description Guideline Attachment B - Pre-Application
Attachment C - Application
Attachment D - Flyer
Respectfully submitted,

City of Covina
Downtown Neighborhood Business Workforce Augmentation
Program Description and Guidelines
Program Description
The  City  of  Covina  Downtown  Neighborhood  Business  Workforce  Augmentation  Program (Program) is designed to assist eligible commercial businesses within the Town Center Specific Plan  (TCSP)  by  offsetting  staffing  costs  of  newly  hired,  income‐eligible  employees.  Details regarding the boundaries of the TCSP can be found in Attachment D.

This  program  is  funded  through  Community  Development  Block  Grant  (CDBG)  funds  totaling $100,000, and is designed as a job creation program. This will allow for four businesses to receive up to $25,000 in forgivable loans, which should be used for personnel costs to hire an income‐ eligible employee located within the TCSP. Pre‐application will be required for participation of the  program.  Pre‐Applications  will  be  accepted  and  evaluated  on  qualifications  and  program focus. Businesses chosen to move forward will be required to obtain documentation from the job applicant at the time of hiring which proves that the applicant’s income is at or below 80% of the Area Median Income (AMI) for their household size. Details regarding income limits can be found in Attachment E . A minimum of fifty‐one percent (51%) of the employees hired by business under the program must be qualified as low‐and moderate‐income household. Businesses who are awarded these funds will be awarded a $25,000 forgivable loan, which will be forgiven after one year of successful participation and program compliance.

Program Procedure
Pre‐applications for participation in the Program are available online at www.covinaca.gov/, or a paper copy can be requested in‐person at Covina City hall (Housing Division). Pre‐Applications

will be accepted until Wednesday, May 18, 2022 at 5:00 p.m., or until 15 pre‐applications have been received, whichever is first.  Pre‐applications will be reviewed for qualifications, and those which  meet  the  basic  qualifications  will  be  scored  based  on  program  focus  areas.  The  four highest‐scoring  qualified  submissions  will  be  invited  to  complete  a  full  application  with supporting  documentation.  Each  application  must  be  completed  in  its  entirety,  signed  and submitted with all required documents as listed in the application. Applications will be reviewed in the order in which they are received. The City will maintain a waiting list for all prospective participants. Incomplete  applications  will  not  be  processed.  An  appointment  is  required  with program  staff  to  submit  the  application.  To  request  an  appointment,  contact  Alice  Leung, Management  Analyst  Trainee  from  the  Housing  Division  at  (626)  384‐5509  or  email [email protected].  Application  approval  is  subject  to  funding  availability.  Program  staff's eligibility determination is not a commitment of funds. Funds shall only be committed upon the full execution of the Contract Agreement and other pertinent documents.

Program Eligibility Criteria
To be eligible for the Program, the business must be located in the City of Covina and meet the following requirements:
a. Business must be listed in Attachment A to qualify for funding. b. Located within the Town Center Specific Plan Area, as detailed in Attachment D. c. The  business  must  not  be  delinquent  on  any  existing  debt  obligations  to  the  U.S government (no past defaults).
d. No outstanding code violations.
e. Business must meet all State and local building and zoning codes. f. Building must directly front/face a public right‐of‐way. g. A Covina business license is required, or must have a pending application. h. Business will need to provide liability insurance.
i. Businesses that bring sales tax generating business to TCSP. j. The business will need to provide a business plan that includes a budget, initial start‐up costs, fixed costs, variable costs, and critical/optional expenses, and profit margins. Please refer to Attachment C for Business Plan Outline.

Ineligible Businesses
 Businesses not visible from the public right‐of‐way or publicly owned space.  Home‐based businesses.
 Independent contractors (i.e., consignment booths, salon chairs, etc.).

 Any national chain that is not locally franchised.
 Massage parlors and bail bond services.
 Corporate‐owned fast‐food restaurants (franchisees are eligible).  Check cashing, bars, liquor stores, smoke/cannabis shops, firearms retailers, pawnshops.  Non‐profit organizations.
 Real estate salespersons.
 Financial  businesses  primarily  engaged  in  the  business  of  lending,  such  as  banks  and finance companies.
 Passive  businesses  owned  by  developers  and  landlords  that  do  not  operate  an  active business or occupy the assets acquired, improved, or operated with the grant proceeds (except Eligible Passive Companies under § 120.111).
 Life insurance companies.
 Businesses  located  in  a  foreign  country  (businesses  in  the  U.S.  owned  by  aliens  may qualify).
 Pyramid sale distribution plans. (i.e. Amway, Herbalife, Mary Kay.)  Businesses  deriving more  than  one‐third  of  gross annual  revenue  from  legal  gambling activities.
 Businesses engaged in any illegal activity.
 Private clubs and businesses which limit the number of memberships for reasons other than capacity.
 Government‐owned  entities  (except  for  businesses  owned  or  controlled  by  a  Native American tribe).
 Businesses  principally  engaged  in  teaching,  instructing,  counseling  or  indoctrinating religion or religious beliefs, whether in a religious or secular setting.  Loan  packagers  earning  more  than  one‐third  of  their  gross  annual  revenue  from packaging SBA loans.
 Businesses with an Associate who is incarcerated, on probation, on parole, or has been indicted for a felony or a crime of moral turpitude.
 Businesses in which the participating city or any of its Associates owns an equity interest.  Multi‐national or publicly traded businesses are not eligible for this program.  Businesses in Medical, Dental, Physical therapy Rehabilitation and Veterinarian hospitals are not eligible for this program.
 Adult businesses which:
 Present live performances of a prurient sexual nature; or  Derive directly or indirectly more than de minimis gross revenue through the sale of products or services, or the presentation of any depictions or displays, of a prurient sexual nature.
 Business  or  owner  listed  on  the  Federal  Excluded  Parties  List  (EPLS)  maintained  on www.sam.gov.
 Business owner must not be a City of Covina employee.

Documentation Criteria
The 4 (four) highest‐scoring qualifying submissions will be invited to complete a full application with all documentation. All documentation will need to be return to the City within (2) weeks of notification of eligibility by the City. The documentation criteria are as follows:
a. Must  provide  a  copy  of  their  current  lease  agreement/mortgage  statement  for  the commercial space their business occupies.
b. Provide a completed W‐9 and CA 590 form.
c. Must  provide  copies  of  their  official  filing  with  the  California  Secretary  of  State,  if applicable, or local municipality for the business such as one of the following: Articles of Incorporation,  Certificate  of  Organization,  Fictitious  Name  of  Registration  or Government‐Issued Business License.
d. Copy of Applicant(s) valid government‐issued photo identification. e. All business owners with a 20% or greater ownership will need to submit a copy of an acceptable form of government issued identification.
f. Personal federal tax returns for the prior three years to include all supporting schedules and statements, for each business owner if applicable.
g. Last two (2) months of business and or personal bank statements. h. Current personal financial statement for each business owner . i. Fiscal year end business financial statements for prior three years (if available). j. Interim business financial statement within 60 days of application date. k. All business owners with a 20% or greater ownership must submit federal tax returns for the prior three years to include all supporting schedules and statements (if available). l. A completed Authorization to Release Information form m. Document which specifies what person/s in a corporation or partnership is authorized to sign documents and assume debt on behalf of the business. n. A copy of business insurance and liability.
o. Upon approval of application, the business will need to maintain employee(s) hired under this program for at least one (1) year. Business will be required to provide documentation of employment for persons at 80% or less of area median income. A quarterly report will be required for review to determine compliance with Program requirements.

All of the above criteria are important, and the absence of any one may be sufficient to deny a grant request. Please note that Participant may be required to submit additional documentation, as requested by Program staff, in instances where additional application clarification is required.

Job Creation Requirement & Term
Program Participation Period:

The  required  period  of  time  for  program  compliance  and  loan  forgiveness  is  one  year (Participation Period) from the hiring date of the eligible job created. The grantee is responsible for  retaining  any  documentation  evidencing  eligible  expense  use  and  subject  to  an  audit  to evidence  such  use  of  loans.  Should  the  grantee  not  meet  the  obligations  as  required  in  the Contract Agreement, loaned funds will be due and payable to the City.

Sale of Business During Program Term
Any business  receiving program  funding  shall disclose  the information and details of  the loan upon  sale  or  transfer  of  the  business  to  any  subsequent  owner.  In  the  case  of  sale  of  a participating  business  during  the  one‐year  program  term,  the  new  buyer  must  provide  a complete application and written agreement to the City affirming assumption of all conditions of the grant for the remainder of the term.

Close of business
Any  business  receiving  program  funding  shall  disclose  the  information and  details  of  close  of business 30 days in advanced. The City may require the business to return a portion of or the entire loan, including but not limited to any fees or costs incurred.

Created Jobs Defined:

If a CDBG loan is awarded, it will be on the basis of job creation for low‐ to moderate‐income persons. ”Jobs created” is defined as a full‐time equivalent position or positions which are filled by a person or persons who are not a current or previous employee. Full‐time is defined as 40 hours of work per week. To qualify, the person hired must be from a low‐to moderate‐income household. To qualify as low‐to moderate‐income, information must be obtained on family size and income so it is evident that gross annual family income does not exceed the low‐to moderate‐ income limit. Gross annual income limits can be found in Attachment E. The following additional policies apply for new employment positions:
a. Multiple  part‐time  positions  may  equal  full‐time  equivalents  (i.e.,  two  new  part‐time positions each working 20 hours per week would be considered one full‐time equivalent). b. Only permanent positions count – temporary jobs may not be included. c. Seasonal  jobs  may  be  counted  only  if  the  season  is  long  enough  for  the  job  to  be considered as the employee’s principal occupation.

Annual household income eligibility as established in the U.S Department of Housing and Urban Development (HUD),” Moderate‐Income” limits is based on the following two (2) factors:

a. The total number of persons residing in the household; and b. The total amount of the gross annual household income.

Household Defined:

A Household is defined as all the persons who occupy a housing unit. The occupants may be a single family, one person living alone, two or more families living together, or any other group of persons  who  share  living  arrangements.  Therefore,  household  member  information  must include, at a minimum, the following:
1) Full names and ages of all family members as well as any unrelated persons living in the residence; and
2) Signature of the primary applicant(s), certifying that the information provided related to the annual household income and household members is correct.

Eligible households must be below the “Moderate Income” limits for confirmed household size.

These limits will be updated when new income limits are provided by HUD. 2021 Los Angeles County Income Limits – 80% of Area Median Income Number of Persons in Family    _____
1      2   3       4         5                6                    7 $66,250    $75,700     $85,150          $94,600          $102,200          $109,750  $117,350 Full‐time Equivalent (FTE) Defined:

For the purposes of this program, Full‐Time Equivalent (FTE) is defined as forty (40) hours of paid full‐time  work  in  a  seven‐day  period.  In  the  medical  and  dental  fields,  the  industry  practice defines full‐time positions as 32 to 36 hours of work in a seven‐day period. Therefore, the only exception to the forty‐hour definition of FTE position requirement will be for positions created in the medical and dental fields, when the written personnel policy of the participating business states clearly the number of hours that constitutes full‐time positions as 32 hours or more.

Pre‐application and Scoring Process

1. Pre‐Applications will be accepted and evaluated for completeness and Applicant eligibility.

2. The  Rating/Scoring  Criteria  will  be  comprised  of  qualified  businesses  that  will  encourage transit‐oriented  development,  and  creating  a  more  memorable,  accessible,  economically‐ vibrant, and regionally attractive downtown as well as bringing the most sales tax generating business to TCSP. Pre‐applications will be evaluated in accordance with the scoring criteria as listed below.

Rating/Scoring Criteria of Pre‐Application  Maximum Possible Points:

Part  1  Business Plan.

The business plan should precisely define its business, identifies  its  goals,  and  services  as  the  business’s resume. Please  refer  to Attachment C Business Plan
Outline for reference.
25 points
Part 2

Type of for‐profit Business.
(See  Attachment  A  for  type  of  project  business  is categized under.)
 New Retail/Commercial ‐ 15 points
 Food and drink establishments – 25 points
 Art gallery and supplies – 10 points
 High‐tech industrial uses ‐ 5 points
 Entertainment – 15 points
 Manufacturing – 5 points
25 points
Part 3  Owner/Operator Experience.

The  management  team’s  business  experience  that
directly or indirectly relates to their business.
10 points
Part 4  Economic and Quality of Life Impact.

The economic impact and the business’ impact on the
quality of life of the community in which the business
is located.
10 points
Part 5   Future Prospects for Growth.

The future prospects for short‐ and long‐term growth
of the business.
10 points
Part 6  Business Ambiance.

Describe  the  décor,  colors  and  textures,  front  desk, furniture  and  fixtures,  lighting,  music,  entertaining material,  marketing/promotional  perks,  staffing,  and restrooms  and  how  they  attribute  to  the  business ambience.  Describe  how  does  the  business  create  a comfortable  ambiance  and  a  memorable  experience
for the customers.
20 points
Total Possible Points:  100 points

Application and Award Process
Step 1.  Pre‐Applications will be accepted and evaluated for completeness and eligibility.

Each pre‐application filed will be dated and processed in the order received. Pre‐ applications will be accepted until Wednesday, May 18, 2022 at 5:00 p.m., or until 15 pre‐applications have been received, whichever is first.

Step 2.  The  4  highest‐scoring  qualifying  submissions  will  be  invited  to  complete  a  full application with all documentation within (2) weeks of notification of eligibility by the City. If the full application and all documentation is not completed and return to the City within (2) weeks of notification of eligibility by the City, the applicant will be disqualified and the next pre‐application will be reviewed.

Step 3.  City will begin the underwriting process. Only applications that are complete, with all of the required documentation, will be reviewed and underwritten. Program staff will review application information and provide an eligibility determination within 14 business days. Program staff will advise Applicants of any deficiencies within  incomplete  applications,  and  indicate  corrective  measures  required.

Program  staff  shall  notify  all  ineligible  Applicants  of  their  status  by  written correspondence.

Step 4.  Upon approval of application, Program staff shall schedule an appointment with each  qualified  Applicant  to  review  program  requirements,  hiring  goals,  and reporting and  documentation  requirements. Applicant will  review and  sign  the grant agreement and all other pertinent documents.

Step 5.  Fund  disbursement.  A  single  distribution  payment  of  the  total  contract  dollar amount will be made upon approval/execution of  the contract by the business owner/manager. The approximate processing time between executed forgivable loan agreement and fund disbursement is 3 weeks.

Step 6.  Applicant will have  three months  from  the date  the  forgivable loan agreement was  executed  to  fulfill  the  employment  position,  or  if  for  three  consecutive months the required position has remained vacant, the forgivable loan agreement will be terminated, and the loan balance will be due and payable.

Step 8.  Business  will  need  to  demonstrate  hiring  was  targeted  for  persons  at  80%  or below  of  area  median  income.  A minimum  of  51%  of  the  employees  hired  by business  under  the  program  must  be  qualified  as  low‐and  moderate‐income household. If a business is having difficulty hiring a qualified low‐and moderate‐ income person, the City can refer to the Business upon request, a local agency

that  works  with  low‐and  moderate‐income  individuals  who  are  seeking employment.

Business will be required to provide an original copy of a completed and signed “Employee  Income  Self‐Certification”  form  of  employment  for  all  new employment.  The template is provided in Attachment B.

Step 9.  During the Participation Period, the Participant is responsible for providing:
a. Monthly payroll of all employees under program. The payroll shall include at  a  minimum  the  following  for  each  required  employment  position:
employee  name,  job  title,  hours  worked  per  week,  the  hourly  rate  for participating employees, plus any other documentation as determined by the Housing Staff.
b. A  quarterly  report  to  the  Housing  Division  for  review  to  determine compliance  with  Program  requirements.  The  Quarterly  Report  will indicate  the  number  of  jobs  created  and  a  short  narrative  of accomplishments  for  the  program.  The  Quarterly  Report  shall  be  filed within one week  from  the last day of  the quarter. A quarterly  report is effective  as  soon  as  grant  contract  begins,  regardless  of  start  date  of employment  for  job  created.    If  documentation  of  expenditure  is  not provided, funds must be returned to the City. The template is provided in Attachment F.

Example of reporting due dates as follows:

YEAR  QUARTER  PERIOD COVERED  DUE DATE
2022  1  April 1 – June 30  July 7, 2022
2022  2  July 1 – September 30  October 7, 2022
2022  3  October 1 – December 31  January 7, 2023
2023  4  January 1 – March 31  April 7, 2023
2023  6  April 1 – June 30  July 7, 2023
2023  7  July 1 – September 30  October 7, 2023
2023  8  October 1 – December 31  January 7, 2024
2023  9  January 1 – March 31  April 7, 2024

ATTACHMENT A
TYPE OF PROJECT
Funding priority will be recommended for projects that meet the overall design scope and criteria  for  the  location,  create  jobs  for  low‐  to moderate‐income  persons,  expand  economic opportunities  and  generate  sales  tax.    The  following  project  types  will  be  considered  project funding:

A. New Retail/Commercial
1) Appliance
2) Vehicle
3) Furniture
4) Clothing and shoes
5) Electronic/computer
6) Kitchen equipment
7) Gift stores
8) Health and Sporting Goods stores
9) Book and Entertainment stores
10) Musical Instruments and sound equipment store
11) Upscale grocery and import stores
12) Boutique Day Spa
B. Food and drink establishments
1) Dinner houses/restaurants
2) Upscale fast food
3) Coffee Shops
4) Bakeries
5) Cafés
6) Gastropubs
7) Microbrewery
C. Art gallery and supplies
D. Entertainment‐related activities
1) Movie theaters
2) Concert venues
3) Theatre
4) Other live entertainment
E. High‐tech industrial uses
1) Aerospace‐related

2) Computer
3) Bio‐Tech
F. Manufacturing
Manufacturing  is  defined  as  follows:    To  be  engaged  in  the  production  of something  different  and  distinct  from  the  original  article.    Substantial transformation is required, resulting in a change to its superficial appearance and altering  its  substantial  character.  Manufactured  goods  are  goods  made  by machinery in large quantities, from primary goods such as steel and textiles, and baked goods.

ATTACHMENT B

ATTACHMENT C
Business Plan Outline

1. Description of Business  6. Management and Personnel  Name and location
 Legal structure
 Principal owners
 Nature of the business
 History of the business
 Franchise: include Franchise Agreement
with FTC Disclosure
 Management expertise
 Key personnel (position, qualifications)
 Professional services
 Present and future manpower
requirements
 Personnel breakdown‐skill levels, hours,
wage rates, unionization, etc.

2.  Product or Service 7.  Benefits to the Community
 Describe product line(s) or types(s) of
service
 Describe materials and supply sources
 Methods of production
 Quality and cost of production or
service
 Job created/retained
 Building rehabilitation
 Meeting community needs
 Increase community tax base

3. Market Information 8.  Summary of Future Plans
 Market area and trends
 Customers and potential new
customers
 Competition, names, locations and size
 Advantage of your product/service over
others
 Short range and long range
 Expansion
 Relocation
 Three years of projections (first year
broken down by month)

4.  Advertising
 Methods of advertising and promotion
 Sales methods
 Pricing policy
 Customer service
Note:  the business plan is an important
component to your loan package.  It will
show how well your proposal has been
thought out.  One paragraph for each
number item is sufficient.  An overall length
of 2‐5 pages is adequate

5.  Facilities
 Location
 Size and zoning
 Age and condition
 Expansion opportunities

ATTACHMENT D

ATTACHMENT E
Please  note  that  these  limits  will  be  updated when  new  income  limits  are  provided  by HUD.

ATTACHMENT F
The City of Covina Downtown Neighborhood Business Workforce Augmentation Program Quarterly Progress Report
Calendar Year: ______
Progress Report #________
Performance Period: __________
Business Name:

Business Address:

Effective Date of Job Created:

Submitted by:

Date Submitted:

Progress Report Narrative:

Please also provide a short narrative as to special accomplishments for the program in this period to be included in the quarterly report.

Jobs Created:

Month:  Position/Title:  Name of Employee:  Indicate Full‐ Time or Part‐
Time
☐ F/T  ☐ P/T
☐ F/T  ☐ P/T
☐ F/T  ☐ P/T
☐ F/T  ☐ P/T
☐ F/T  ☐ P/T
☐ F/T  ☐ P/T

City of Covina
Downtown Neighborhood Business Workforce Augmentation
Program Pre‐application
To complete this application, the applicant must completely fill in all required information, and provide required signatures  by  5:00  p.m.,  Wednesday,  May  18,  2022,  or  until  15  pre‐applications  have  been  received, whichever  is  first.  Please  call  Alice  Leung  at  (626)  384‐5509  for  further  information  or  email [email protected]. When complete, please return a hard‐copy application and attachments to:

Attention: Alice Leung
City of Covina
125 E College Street
Covina, CA 91723

APPLICANT INFORMATION:

Applicant Full Legal Name (First, Middle, Last):   ___________________________________________________ Business Position Title: ___________________________ Email Address: _______________________________ Mobile Phone: ___________________________ Date of Business Established in Covina: _________________ Full Legal name of Company: __________________________________________________________________ Business Address: ___________________________________________________________________________ City: _____________________________________ State: ____________ Zip Code: _______________________ Business Phone: ____________________________ Business License #:________________________________ Federal Employer Identification Number (FEIN): ______________________ # of Business Owners: _________ # of current Employees (if applicable):  _________

BUSINESS CLASSIFICATION
 Restaurants, coffee shops, bakeries, cafes, gastropubs, etc.  Salons, barbers, and other grooming businesses
 Gyms, day spas, and fitness studios
 Retail and Commercial stores such as consumer goods, electronics and appliances, health and sporting goods, furniture, clothing and shoes, kitchen equipment, books and entertainment stores, music and audio/visual equipment, etc.
 Franchisee owned restaurants
 Other (please specify): _____________________________________________________________________ VERIFICATION QUESTIONS:

1.  Is your business located within the Town Center Specific Plan Area (Please refer to the Program Description and Guidelines, Attachment D for reference). ☐ Yes  ☐ No

2.  Is the Business or any owner of the Business presently suspended, debarred, proposed for debarment, declared ineligible, voluntarily excluded from participation in this transaction by any Federal department or agency, or presently involved in any bankruptcy?
☐ Yes  ☐ No

3.  Does business meet all State and local building and zoning codes?  ☐ Yes  ☐ No

4. Does building of the business directly front/face a public right‐of‐way?   ☐ Yes  ☐ No

5.  Does Business have a business license, or have a pending application?   ☐ Yes  ☐ No

6.  Is the business zoned commercial or light industrial?   ☐ Yes  ☐ No

7.  Has the business ever been subjected to criminal or civil fines and penalties including city code violations and regulatory violations and penalties? Yes No ☐ Yes  ☐ No
PRE‐APPLICATION RATING/SCORING:

Please provide a written business plan for Part 1, and a brief summary for Part 3 and Part 4 with as much detail as  possible. The  Pre‐application  rating/scoring will  be  the  crucial  part  of  the evaluation  process  for  program qualification. Pre‐applications will be evaluated in accordance with the scoring criteria as listed below.

Categories: Maximum  Possible
Points:

Score:

Part 1.  Business Plan
The business plan should precisely define its business, identifies its goals, and services as the business’s resume. Please refer to Attachment C Business Plan Outline from the Program Description and Guidelines for reference.
25 points
Part 2. Type of for‐profit Business.
(Please check box the type of project business is categized under.) ☐ New Retail/Commercial ‐ 15 points
☐ Food and drink establishments – 25 points
☐ Art gallery and supplies – 10 points
☐ High‐tech industrial uses ‐ 5 points
☐ Entertainment ‐ 15 points
☐ Manufacturing – 5 points
25 points
Part 3. Owner/Operator Experience.

The  management  team’s  business  experience  that  directly  or indirectly relates to their business.
10 points
Part 4. Economic and Quality of Life Impact.

The economic impact and the business’ impact on the quality of life of the community in which the business is located.
10 points
Part 5. Future Prospects for Growth.

The  future  prospects  for  short‐  and  long‐term  growth  of  the business.
10 points
Part 6. Business Ambiance.

Describe  the  décor,  colors  and  textures,  front  desk,  furniture  and fixtures,  lighting,  music,  entertaining  material,
marketing/promotional perks, staffing, and restrooms and how they attribute to the business ambience. Describe how does the business create a comfortable ambiance and a memorable experience for the customers.
20 points
Total Possible Points:  100 points

CERTIFICATION OF APPLICANT:

I hereby certify that I have read and understand the Guidelines to the City of Covina Downtown Neighborhood Business Workforce Augmentation Program.

I hereby certify that the information I have provided in this pre‐application is true and accurate. I understand that my having provided any false information will result in my application being canceled or denied. I understand that I will be required  to verify  the information I have provided here, and will be required  to complete a  full application if approved for the next stage in the application process.

Print Name: __________________________________________
Signature: ____________________________________________ Date: ________________

FOR OFFICE STAFF USE ONLY:

Disqualified:  ☐ Yes  ☐ No
If yes, provide justification:

REVIEWED BY:

Print Name: __________________________________________
Signature: ____________________________________________ Date: ________________

City of Covina
Downtown Neighborhood Business Workforce
Augmentation Program Application
To complete this application, the applicant must completely fill in all required information, provide all required documents, and provide required signatures by 5:00 p.m. _____________________________ 2022. Please call Alice  Leung at  (626)  384‐5509  for  further information  or email [email protected]. When  complete,  please return a hard‐copy application and attachments to:

Attention: Alice Leung
City of Covina
125 E College Street
Covina, CA 91723
DOCUMENTS REQUIRED:
☐ 1. Must provide a copy of their current lease agreement/mortgage statement for the commercial space their business occupies.
☐ 2. Copy(ies) of applicant(s) government‐issued photo identification(s) for all principals/owners. (Examples of government‐issued photo identification include: Driver’s license with a photograph, State identification card with a  photograph,  Immigration  and  Naturalization  Service  documents  –  must  contain  a  photograph,  Military identification with a photograph, Alien Registration Card with a photograph, Valid passport, or Citizenship papers with photograph.)
☐  3.  Organizational  documents  such  as  fictitious  business  statements,  articles  of  incorporation,  operating agreements, etc.
• For corporations: copy of recorded Articles of Incorporation and Bylaws. • For partnerships (general or limited): copy of Partnership Agreement and GP‐1 or LP‐1. • For LLCs: copy of recorded Articles of Organization and Operating Agreement. • For sole proprietorships: recorded Fictitious Name filing, if available. • If a trust is involved: Trust Agreement and names of trustees and signers. ☐ 4. A Copy of Business DUNS documentation. Provide printout(s) demonstrating that business has or applied for a DUNS Number If you do not have a DUNS number, go to Click here. (Note: Sole Proprietorships are exempt from  this  requirement.). The  business DUNS Number must  be  provided in  order  to  receive  the  grant award, except for sole proprietorships. Sole proprietorships are exempt from this requirement. (Please see next page for more documents required.)

☐ 5. A copy of current lease on business premises
☐ 6. A completed W‐9 and CA 590 forms (See pages 6 & 7 for forms). ☐ 7. A copy of current Covina Business License.
☐ 8. Document which specifies what person/s in a corporation or partnership is authorized to sign documents and assume debt on behalf of the business.
☐ 9. All business owners with a 20% or greater ownership must submit federal tax returns for the prior three years to include all supporting schedules and statements (if available). ☐ a. 2019, 2020 and 2021 business or Form 990s if applicable. ☐ b. Fiscal year‐end business financial statements within 60 days of the application date: Cash Flow, Profit & Loss Statement, Balance Sheet, Statement of Changes in Equity if applicable. See section 7. ☐ c. Interim business financial statement within 60 days of application.

Last two (2) months of business and personal bank statements if applicable. ☐ 10. Upon approval of the program only: Applicant will be required to review, complete and sign the Program Grant Agreement and provide proof of Business Insurance.

1. APPLICANT & BUSINESS INFORMATION:

Applicant Full Legal Name (First, Middle, Last):   ___________________________________________________ Business Position Title: ___________________________ Email Address: _______________________________ Mobile Phone: ___________________________ Date of Business Established in Covina: _________________ Full Legal name of Company: __________________________________________________________________ Business Address: ___________________________________________________________________________ City: _____________________________________ State: ____________ Zip Code: _______________________ Business Phone: ____________________________ Business License #:________________________________ Federal Employer Identification Number (FEIN): ______________________ # of Business Owners: _________

2. TYPE OF ENTITY (SELET ONE BELOW):
 C‐Corporation    S‐Corporation     LLC     LLP     Sole Proprietorship  General Partnership     Limited Partnership     Other, _______________________________

3. BUSINESS LEASE INFORMATION:

Do you have a current lease on business premises?  ☐ Yes  ☐ No    Lease Term: Monthly Rent:
$____________________

4. LIST ALL BUSINESS OWNERS:

Name (First, Middle, Last)  Position Title:  % of Ownership:

5. BUSINESS OPERATIONAL SALES (if applicable):

GROSS SALES FOR 2019:  $: _____________
GROSS SALES FOR 2020:  $: _____________
GROSS SALES FROM 2021:  $: _____________

6. MISCELLANEOUS VERFICATION:

Has your Business ever filed bankruptcy or defaulted on any debts?  ☐ Yes  ☐ No Is the business an endorser, guarantor or co‐maker for obligations not listed in its financial statements?
☐ Yes  ☐ No
Is the business a party to any claim or lawsuit?   ☐ Yes  ☐ No Does your company maintain key person life insurance on any owner, officer or shareholder?  ☐ Yes  ☐ No

7. BUSINESS INCOME SUMMARY: (SELECT ONE) ☐ ANNUAL ☐ MONTHLY CATEGORY OF COSTS AND EXPENSES:  AMOUNT:

Rent  $  TOTAL EXPENSES:
$  Utilities  $
Research and development    $
Marketing/Advertising  $
Transportation   $
Administrative Accounting   $
Liability Insurance   $
Payroll & Fringe Benefits (Worker’s Comp & Unemployment insurance)  $ Existing Deb Service (Principal & Interest Payment)

Product Inventory:  $
Other:   $
REVENUE:

Product sales   $  TOTAL REVENUE:

Service billing  $  $

8. JOB CREATION:

Is the business able to provide proof that a minimum of 51% of the employees hired by business under the program must be qualified as low‐and moderate‐income household? ☐  Yes
☐ No
Current Existing jobs?  Full‐time: ______   Part‐time:______ Expected total permanent jobs that will be created by the project:  Full‐time: ______   Part‐time:______ Job position(s)/title(s) that will be created by the project:

1. ________________________________________

2. ________________________________________

3. ________________________________________

4. ________________________________________

5. ________________________________________

9. AUTHORIZATION TO RELEASE INFORMATION:

I/We authorize the City of Covina, the Successor Agency to the Covina Redevelopment Agency or Lender to make credit inquiries it deems necessary in connection with my business or personal credit application or in the course of review or collection of any credit extended in reliance on the application.  I authorize and instruct any person or consumer report agency to compile and furnish any information it may have or obtain in response to such credit inquiries.

I/We agree to pay or reimburse Lender for the cost of any surveys, title insurance, appraisals, credit reports, etc., performed by the lender provided I/We have given my/our consent.

I authorize the release of this information whether the signature below is original or a copy.

Print Name: _______________________________________ Driver License #: ___________________________ Signature: ____________________________________________ Date: ________________

10. APPLICANT CERTIFICATION
I  have  used  all  reasonable  diligence  in  preparing  this  Application  Packet.  I  have  reviewed  the  Program Guidelines, Application, Grant Agreement, and other Required Forms, and  to  the best of my knowledge  the information contained herein is true and complete. I further certify that all information that I provide or which is provided on my behalf in furtherance of this Application Packet shall be the best of my knowledge true and complete. I certify under penalty of perjury under the laws of the State of California that all the information above and any other information I have provided is true, accurate, and complete.

I certify that I have authority to apply for this grant on behalf of the business described herein.  Verification may be obtained  from any  sources named  herein. I understand  that  this information may be made available  for public review and is subject to the terms of the California Public Records Act.  In the event of grant approval, the  undersigned  grants  permission  to  the  City  to  release  publicity  articles  regarding  the  financing  of  the business.  The City may also check the personal credit history of the principal owner(s) and/or key individuals.

By signing below, the undersigned agrees that the grant will be used  for business purposes only and not  for household,  personal or  consumer usage.  I  understand  that any willful misrepresentation  on  this  statement could result in a fine and/or imprisonment under provision of the United States Criminal Code U.S.C Title 18, Section 1001.

PENALTY FOR FALSE OR FRADULENT STATEMENT. U.S.C. Title 18, Sec. 1001, provides: “However, if any matter within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies…makes any false, fictitious or fraudulent statement or representations, or makes or uses any false writing document knowing the same to contain any false, fictitious or fraudulent statement or entry, shall be fined not more than $10,000 or imprisoned not more than five years, or both.” Print Name: __________________________________________
Signature: ____________________________________________ Date: ________________

THIS PAGE TO BE COMPLETED BY STAFF ONLY:

NO CODE VIOLATION VERIFED: ☐ Yes  ☐ No

APPROVAL
The City of Covina, hereafter referred to as Agency, administers this program and has verified the documentation by the Applicant identified above and determined that this applicant is eligible to receive financial assistance.

Agency Staff Name: __________________________________________ Agency Staff Signature: ____________________________________________ Date: ________________

F O R MO R E INF O RMA T I O N O N THE P R O GR AM,

EL IGI B I L I TY AND T O A PPLY, PLE A SE VISI T O UR
WE B SI TE WWW. C O VINA C A .G O V/.

O R C O NT A C T A L I C E LEUNG, A T (626) 384 - 5 509 O R EMA I L A LEUNG@C O VINA C A .G O V.

FUNDS AVAILABLE TO HIRE

NEW EMPLOYEE FOR

BUSINESSES LOCATED WITHIN

THE CITY OF COVINA'S
TOWN CENTER SPECIFIC PLAN!
THE C I TY O F C O VINA HA S $100,000 IN C OMMUNI TY

DEVEL O PMENT B L O C K GR ANT ( CDBG) FUNDS

A V A I L A B LE T O A SSIST Q UA L I F IED BUSINESSES
L O C A TED WI THIN THE T C SP. FUNDS C AN B E USED T O HI R E NEW INC OME-EL IGI B LE EMPL O YEES. THE R E A R E F O UR , $2 5 ,000 F O RGIV A B LE L O ANS A V A I L A B LE.

A PPL I C ANTS WI L L B E EV A LUA TED O N
Q UA L I F I C A T I O NS AND P R O GR AM F O CUS.

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 5
Meeting: CC Regular Meeting - May 03 2022
Title: Resolution CC 2022-44 Adopting the East Rowland Avenue Rehabilitation Project as the City of Covina’s Fiscal Year 2023 Senate Bill 1 (SB 1) Project Presented By: Andy Bullington, Director of Public Works Rafael Fajardo, City Engineer
Recommendation: Adopt Resolution CC 2022-44 adopting the East Rowland Avenue Rehabilitation Project as the City of Covina’s Fiscal Year 2023 Senate Bill 1 (SB 1) Project and reserving all FY 2022-2023 RMRA funds for project construction costs.

EXECUTIVE SUMMARY / BACKROUND:

Each year, the City receives transportation funding from the State of California, including grants and gas tax funds, through the Highway Users Tax Account (HUTA) for pavement rehabilitation improvement projects.

Senate Bill 1 (SB 1) created the Road Maintenance and Rehabilitation Account (RMRA) to address deferred roadway improvements throughout the State. Funds made available through the RMRA Program can be used as matching funds for State or Federal grant programs or the completion of a variety of road and safety improvement projects. As such, the Department of Public Works is proposing to augment the City’s current SB 1 Project List and allocate all FY2023 RMRA funds towards the completion of the East Rowland Avenue Rehabilitation Project (from Citrus Avenue to Grand Avenue).

DISCUSSION:

The Road Repair and Accountability Act of 2017 (SB 1) provides additional funding to cities for basic road maintenance, rehabilitation, and critical safety needs on highways and local streets. Program funds are allocated to the Road Maintenance and Rehabilitation Account (RMRA), and it is estimated that the program will produce approximately $1.50 billion statewide in FY2023 of which the City will receive its annual distribution via a formula pursuant to Streets and Highways Code Section 2032. Under the current formula, the City is estimated to receive approximately $1,113,132 in FY 2023.

The SB 1 Program began distributing related revenue to Covina since November 2017, and pertinent funds can be utilized for the following improvements:
- Road Maintenance and Rehabilitation
- Safety Projects
- Railroad Grade Separations
- Traffic Control Devices
- Complete Street Components, including active transportation projects, pedestrian and bicycle safety projects, transit facilities, and drainage and storm water capture projects in conjunction with any other allowable project
Pursuant to SB 1 Program guidelines, the City must annually adopt an SB 1 Local Streets and Roads Funding Program Project List, via Resolution, to appropriate funds and subsequently, drawdown funds from the State.

Following adoption of the resolution, the City is able to expand the project list to include new eligible projects.

The City’s current SB 1 Project List was approved by the City Council on April 20, 2021 and included the following project:
• West Rowland Street Rehabilitation Project
As proposed for FY2023, the new East Rowland Avenue Rehabilitation Project (from Citrus Avenue to Grand Avenue), will entail the removal and replacement of deteriorated pavement, sidewalks, curbs/gutters, installation of Americans with Disabilities Act-compliant pedestrian improvements, median landscaping improvements, and signage/striping improvements. An estimated $1,113,132 in RMRA funds will be allocated to the estimated total project cost of $1.3 million, including contingencies and construction management. The East Rowland Avenue Street Rehabilitation Project will be completed within 90 calendar days and the estimated useful life of the project is approximately 15 years.

The anticipated implementation schedule for the East Rowland Avenue Rehabilitation Project is as follows:
• Project Design: November 2022 – March 2023
• Award of Construction Project: April 2023
• Start of Construction: June 2023
• Completion of Construction: September 2023
A key requirement of SB 1 is that proposed projects submitted to the California Transportation Commission (CTC) must be adopted by the governing board at a regular public meeting. The list of projects must include a description and location of the project, a proposed schedule for the project’s completion, and the estimated useful life of the improvements. This action will fulfill this requirement and as proposed, staff will submit an updated project list to the CTC no later than July 1, 2022.

FISCAL IMPACT:

There is no fiscal impact to the City associated with approval of Resolution CC 2022-44 (Attachment A). An appropriation in FY23 RMRA funds for the East Rowland Avenue Rehabilitation Project will be included in the Fiscal Year 2023 Capital Improvement Program and the Fiscal Year 2023 Capital Improvement Program Budget.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

The project involves negligible or no expansion of an existing use.

ATTACHMENTS:

Attachment A - Resolution CC 2022-44 SB1 E Rowland Ave Rehab Respectfully submitted,

RESOLUTION CC 2022-44

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA ADOPTING THE FISCAL YEAR 2022-2023 LOCAL

STREETS AND ROADS FUNDING PROGRAM PROJECT LIST,
FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT
OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Covina are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Covina must adopt an annual list of projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1 by resolution, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Covina is scheduled to receive an estimated $1,113,132 in Fiscal Year 2022-2023 (FY 2023) from SB 1; and
WHEREAS, this is the sixth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects; and WHEREAS, the funding from SB 1 will help the City of Covina rehabilitate 1.0 mile of East Rowland Avenue, from Citrus Avenue to Grand Avenue, and to provide for hundreds of similar projects in the future; and
WHEREAS, the 2016 California Statewide Local Streets and Roads Needs Assessment found that the City of Covina’s streets and roads are in a “good” condition, and this revenue will help to increase the overall quality of our road system; and WHEREAS, the Fiscal Year 2022-2023 SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials, and practices, will have significant positive co-benefits statewide.

Resolution CC 2022-44 Page 2 of 3

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. The following proposed project will be funded in-part or solely with Fiscal Year 2022-23 Road Maintenance and Rehabilitation Account revenues:

Project Name: East Rowland Avenue Rehabilitation Project Description: Existing pavement on East Rowland Avenue is in poor condition at a point of deterioration. The overlay project will improve the pavement surface and extend the overall life of the pavement. Estimated total project cost is
approximately $1.3 million, including contingencies and construction management. The project will be completed
within 90 calendar days.

Location: East Rowland Avenue, from Citrus Avenue to Grand Avenue
Estimated Project Schedule: Start (June 2023) – Completion (September 2023) Estimated Useful Life: 15 years
SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 3
rd day of May, 2022.

City of Covina, California
BY:

PATRICIA CORTEZ, Mayor
ATTEST:
______________________________________

GEORGIANNA NICOLE ALVAREZ
Chief Deputy City Clerk

Resolution CC 2022-44 Page 3 of 3

CERTIFICATION
I, Georgianna Nicole Alvarez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2022-44 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 3
rd day of May, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:

GEORGIANNA NICOLE ALVAREZ
Chief Deputy City Clerk

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 6
Meeting: CC Regular Meeting - May 03 2022
Title: Approve and Make AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings
Presented By: Chris Marcarello, City Manager
Recommendation: Approve and make the following findings so that meetings of the City Council and the City’s Other Legislative Bodies are authorized to meet remotely in accordance with AB 361’s special Brown Act requirements for teleconference meetings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) state and local officials continue to recommend measures to promote social distancing.

EXECUTIVE SUMMARY:

This item is on the agenda so that the City Council and the other legislative bodies of the City, including the Successor Agency to the Covina Redevelopment Agency, the Covina Public Financing Authority, the Covina Housing Authority, the Planning Commission, the Parks and Recreation Commission, the Traffic and Parking Advisory Commission, the Finance Advisory Commission and the Library Board of Trustees (collectively “City’s Other Legislative Bodies”) may meet virtually pursuant to Assembly Bill (“AB”) 361’s special Brown Act requirements for teleconference meetings. These special requirements give local public agencies greater flexibility to conduct teleconference meetings when there is a declared state of emergency and either social distancing is mandated or recommended, or when the legislative body determines an in-person meeting would present imminent risks to the health and safety of attendees.

BACKGROUND:

On March 4, 2020, Governor Newsom proclaimed a state of emergency to exist in California due to the spread of COVID-19. The Governor subsequently issued numerous executive orders suspending or modifying state laws to facilitate the response to the emergency. Among other things, these executive orders superseded certain Brown Act requirements and established special rules to give local public agencies greater flexibility to conduct teleconference meetings. The special rules included provisions allowing local public agencies to conduct teleconference meetings without having to provide a physical location from which the public may attend or comment, without having to use teleconference locations that are publicly accessible, and without having to identify teleconference locations on the agenda. Those special rules expired on September 30, 2021.

On September 16, 2021, in anticipation of then-imminent expiration of his special rules for teleconference meetings, the Governor signed AB 361. In key part, this bill amends the Brown Act to establish special requirements for teleconference meetings if a legislative body of a local public agency makes two findings pursuant to Government Code Section 54953(e)(3). Like the special rules in the Governor’s executive orders, the special Brown Act requirements in AB 361 include provisions allowing public agencies to conduct teleconference meetings without having to provide a physical location from which the public may attend or comment, without having to use teleconference locations that are publicly accessible, and without having to identify teleconference locations on the agenda. The AB 361 special Brown Act requirements are scheduled be repealed on January 1, 2024.

An agency may hold a public meeting under AB 361 under certain specified circumstances, including if it is held during a proclaimed state of emergency and state or local officials have imposed or recommended measures to promote social distancing. As discussed below, the declared emergency is still in effect and Los Angeles County officials recommend measures to promote social distancing.

In order for a local public agency to continue to be subject to the AB 361 special Brown Act requirements for teleconference meetings, a legislative body of a local public agency first must make a finding that it has “reconsidered” the circumstances of a declared state of emergency. Second, the legislative body must find that such emergency continues to directly impact the ability of the legislative body’s members to meet in person.

Alternatively, for the second finding, the legislative body must find that state or local officials continue to impose or recommend social distancing measures. These findings must be made again within 30 days and on a monthly basis thereafter. The City Council last made these findings on April 5, 2022.

DISCUSSION:

The City Council and the City’s Other Legislative Bodies have met remotely or in a hybrid meeting format throughout the pandemic to protect the health and safety of the public and staff pursuant to these requirements.

The factual circumstances exist for the City to hold meetings pursuant to AB 361. The declared emergency is still in effect. Furthermore, Los Angeles County officials recommend measures to promote social distancing.

The Los Angeles County Department of Public Health Order Responding Together at Work and in the Community recommends physical distancing. The County Health Department encourages people at risk for severe illness or death from COVID-19 to take protective measures such as social distancing and, for those not yet fully vaccinated, to physically distance from others whose vaccination status is unknown. The County Health Department also continues to recommend that employers take steps to support physical distancing and that people maintain physical distancing to prevent COVID transmission in public settings. See http://publichealth.lacounty.gov/media/Coronavirus/docs/HOO/HOO_SaferReturnWorkCommunity.pdf.

Therefore, staff recommends the City Council approve and make the following findings so that meetings of the City Council and the City’s Other Legislative Bodies are authorized to be conducted remotely in accordance with AB 361 and subject to the special Brown Act requirements for teleconference meetings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) state or local officials continue to recommend measures to promote social distancing.

If the Council makes the findings and confirms that the City's Legislative Bodies will be meeting during a proclaimed state of emergency and state or local officials have imposed or recommended measures to promote social distancing, the City Council should make these findings again within 30 days to continue to be subject to the AB 361 special Brown Act requirements.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

The City has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.

Respectfully submitted,

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 7
Meeting: CC Regular Meeting - May 03 2022
Title: Water Well Demolition Project – Final Acceptance and Filing Notice of Completion Presented By: Andy Bullington, Director of Public Works Rafael M. Fajardo, City Engineer
Recommendation: 1. Accept the work performed by Legend Pump & Well Service Inc.; and

2. Authorize the City Clerk to file a Notice of Completion for the Water Well Demolition Project.

EXECUTIVE SUMMARY:

Accept the work performed by Legend Pump & Well Service Inc. and authorize the City Clerk to file a Notice of Completion (Attachment A) for the Water Well Demolition Project.

BACKGROUND:

On July 6, 2021, the City Council approved a contract for Legend Pump & Well Service Inc. in the amount of $256,534 for the removal of two existing water wells that do not meet current water quality standards. The wells are located at (1) Covina Park and (2) 767 Grand Avenue, and the project has been completed to the satisfaction of the City Engineer.

FISCAL IMPACT:

A total funding amount of $300,000 (Account 60115080-52412-W2103) has been allocated in the City’s approved Fiscal Year 2021-2022 Capital Improvement Program Budget for the Water Well Removal Project.

The following table represents the final project summary:

Expenses
Water Well Removal (Legend Pump & Well
Services, Inc.) $256,534.00
Total Project Cost $256,534.00
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

The project involves negligible or no expansion of an existing use.

ATTACHMENTS:

Attachment A - Notice of Completion
Respectfully submitted,

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina

STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is The City of Covina .

3. The full address of the owner is 125 E College Street, Covina, CA 91723 .

4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on: April 31, 2022 . The work done was:

Water Well Demolition Project

8. The names of the contractor, if any, for such work improvement was: Legend Pump & Well Service, Inc.

July 6, 2021
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)

9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:

Removal of two water wells

10. The street address of said property is 767 Grand Avenue & 301 4th Avenue, Covina, CA 91723 (If no street address has been officially signed, insert “None”.) Dated May 3, 2022
Georgianna Nicole Alvarez, Chief Deputy City Clerk, City of Covina

VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on May 3rd
, 2022 at Covina , California .
(Personal signature of the individual of the individual who is swearing that the contents of the Notice of Completion are true.)

ATTACHMENT A

CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 8
Meeting: CC Regular Meeting - May 03 2022
Title: Resolution CC 2022-49 A Resolution to Amend the Fiscal Year 2021-2022 Operating Budget to Reflect an Appropriation of $50,000 from the General Budget for Expenses Relating to the Formation of a Co-Working Space Located at 401 North Citrus Avenue Presented By: Brian K. Lee, AICP, Director of Community Development Recommendation: Adopt Resolution CC 2022-49, amending the Fiscal Year 2021-2022 operating budget to appropriate $50,000 from the General fund into account 1010-4000-51005-COWRK to pay legal review, furniture deposits, Request for Proposals (RFP) and Request for Qualifications (RFQ) process, and similar tasks for the Covina Co-Working Project to be located at 401 North Citrus Avenue in Covina.

EXECUTIVE SUMMARY / BACKROUND:

On April 19, 2022, the City Council of the City of Covina approved an Exchange Agreement and Lease Agreement between Bently Real Estate and the City of Covina for the exchange of City property and for the lease of Bently property located at 401 N. Citrus Avenue. Under this Agreement, Bently would exchange 8 years and 2 months of lease on the 401 N Citrus Avenue property, consisting of a single story "garage" like structure and a 2-story structure, for the purchase of a 416.9 lineal foot section of Geneva Place right of way. The public right of way portion would be incorporated into the overall design for a planned Transit Oriented Development ("TOD") located west of San Bernardino Road and north of Third Avenue. The City intends to utilize the lease for the two buildings to kick start a Co-working facility which would include at a minimum:
• Indoor and outdoor seating
• Open and shared workspaces
• Private offices
• Private conference rooms
• A podcast studio
• High speed internet
• Kitchenette
• Facilities for guest lecturers
• Storage Area
• Small retail business support center
Co-working spaces are set up similarly to traditional office work settings. The key difference is that co-working spaces offer shared office, studio, conference rooms, and other amenities amongst multiple users and/or multiple businesses, where the traditional office work setting usually will support one business or entity. The Co-working space located at 401 N Citrus Avenue is envisioned to support first/last mile connections within a transit oriented district, provide amenities and/or destinations for residents and travelers within a walkable distance from high quality transit, support economic development and city resiliency, and provide an additional location for high speed internet access.

The subject property is located within the Covina Town Center Specific Plan - Transit Oriented Development/High Density Residential Zone, which has an emphasis in pedestrian connectivity between adjacent land uses. The proposed co-working facility is consistent with the uses allowed in this zone.

The funds would kick start needed project tasks such as setting up deposits for furniture, equipment, and layout design, Request for Qualifications (RFQ) and Request for Proposals (RFP) process, legal document review and consultation, and other similar tasks.

FISCAL IMPACT:

Account Number Account Title Original Budget Increase Amended Budget 1010-4000-51005-COWRK Consulting $0 $50,000 $50,000
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This action is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act ("CEQA") Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly.

ATTACHMENTS:

Attachment A - Resolution CC 2022-49
Attachment B - Site for CoWork Facility
Respectfully submitted,

RESOLUTION CC 2022-49

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, AMENDING THE FISCAL YEAR 2021-2022 OPERATING BUDGET TO APPROPRIATE $50,000 FROM THE GENERAL FUND
INTO ACCOUNT 1010-4000-51005-COWRK TO PAY LEGAL REVIEW,

FURNITURE DEPOSITS, RFP AND RFQ PROCESS, AND SIMILAR

TASKS FOR THE COVINA COWORKING PROJECT
WHEREAS, the City of Covina (“City”) is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California; and WHEREAS, the budget for the City of Covina for fiscal year commencing July 1, 2021 and ending on June 30, 2022 was approved on June 1, 2021; and WHEREAS, the approved budget is in accordance with all applicable ordinance of the City and all applicable statues of the State; and
WHEREAS, on occasion, the City Council will deem it necessary to amend the Operating Budget to create a new budget allocation in order to facilitate a project the City Council deems necessary and important; and
WHEREAS, those amendments (allocations) to the Budget shall be by approval and memorialized by Resolution of the City Council; and
WHERAS, the City of Covina sees the opportunity to support economic development, support first/last mile connection efforts, support multimodal transportation efforts, and support local business and City resiliency; and
WHEREAS, the City Council of the City of Covina wishes to amend the FY 2021-22 Operating Budget to reflect an appropriation of $50,000.00 from the General Fund to pay for legal review, furniture deposits, and other similar tasks to support the formation of a coworking space.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the fiscal year 2021-2022 Operating Budget as follows:

Account Number Account
Title
Original
Budget Increase Amended Budget
1010-4000-51005-COWRK Consulting $0.00 $50,000.00 $50,000.00 SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

Resolution CC 2022-49 Page 2 of 2
APPROVED and PASSED this 3
rd day of May, 2022
City of Covina, California
BY: ________________________________
PATRICIA CORTEZ, Mayor
ATTEST:
________________________________

GEORGIANNA NICOLE ALVAREZ
Chief Deputy City Clerk

CERTIFICATION
I, Georgianna Nicole Alvarez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2022-49 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 3
rd day of May, 2022 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:

GEORGIANNA NICOLE ALVAREZ
Chief Deputy City Clerk

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CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. CC 9
Meeting: CC Regular Meeting - May 03 2022
Title: Citrus Avenue Rehabilitation Project – Award of Contract to Gentry Brothers Inc. for an Amount of $4,390,677.25
Presented By: Andy Bullington, Director of Public Works Rafael M. Fajardo, City Engineer
Recommendation: 1. Approve plans and specifications for the Citrus Avenue Rehabilitation Project;

2. Award the Contract for the Citrus Avenue Rehabilitation Project to Gentry Brothers Inc. as the lowest responsive and responsible bidder in an amount of $4,390,677.25 and authorize the City Manager to execute the Contract;

3. Authorize an amount of $331,150 for any unforeseen construction expenses;

4. Adopt Resolution CC 2022-50 to amend the Fiscal Year 2021-2022 Capital Improvement Program Budget to reflect an appropriation of $550,000 from Measure CC Fund Balance to be used in the Transportation CIP fund and to reflect an appropriation of $500,000 from Proposition C Fund Balance for the Citrus Avenue Rehabilitation Project; and

5. Approve Memorandum of Understanding (MOU) between City of West Covina and Covina for Citrus Avenue Rehabilitation Project.

EXECUTIVE SUMMARY:

As part of the City’s Fiscal Year 2021-22 Capital Improvement Program, the City Council approved the Citrus Avenue Street Rehabilitation Project. The project objective is to replace existing, worn-out pavement while also beautifying the surrounding area as the project is comprised of enhancing existing bicycle lanes, sidewalk repairs, tree plantings, an in-road flashing cross walk, pedestrian safety improvements, street rehabilitation, landscaped medians, water and sewer main enhancements and the improvement of other appurtenances. The proposed work is slated for Citrus Avenue from Workman Avenue to Badillo Street, and from San Bernardino Avenue to Covina Boulevard, respectively.

Following a public bidding process, it has been determined that the lowest responsive and responsible bidder for the project is Gentry Brothers, Inc. As such, it is recommended that a contract (Attachment A) be awarded for the Citrus Avenue Rehabilitation Project to Gentry Brother, Inc. as the lowest responsive and responsible bidder in an amount $4,390,677.25 and authorize the City Manager to execute said contract.

BACKGROUND:

The City was recently awarded approximately $1.74 million in Measure M grant monies through the Los Angeles County Metro / San Gabriel Valley Council of Government’s Sub-Regional Grant Program for the completion of road, pedestrian/bicycle safety and landscape enhancements on Citrus Avenue from Workman Avenue to Covina Boulevard. Due to the unique roadway characteristics pertinent to Citrus Avenue, the total 1.4 miles of the project area is comprised of two segments separated by the Metrolink railway just north of San Bernardino Road.

Segment One is considered the northern portion that stretches approximately 0.65 miles along Citrus Avenue between San Bernardino Road and Covina Boulevard.Segment One is flanked by two major transportation hubs within the City of Covina: (1) the Metrolink Covina Station located on the southern portion of this segment provides connectivity with nearby communities and to the downtown Los Angeles and San Bernardino railway stations; and (2) the Foothill Transit Center / Park and Ride Facility located on the northern portion of this segment.

Segment Two is considered the southern portion that stretches approximately 0.75 miles along Citrus Avenue between Workman Avenue and Badillo Street. This segment is encompassed by a combination of several shopping centers, a hub of automotive dealerships, and commercial office buildings.

More specifically, the overall project will consist of the following improvements:
• Enhancing existing bicycle lanes with green striping
• Repairing sidewalk, curb and gutter, curb ramps and miscellaneous concrete • Planting parkway trees
• Installation of an In-Road Pavement Flashing Cross Walk • Pedestrian safety improvements
• Landscape median renovations
• Rehabilitation of existing asphalt concrete pavement
DISCUSSION:

A Notice Inviting Bids was published in the San Gabriel Valley Examiner on Thursday, April 7th & 14th 2022.

In addition, the Notice Inviting Bids was sent to McGraw Hill Construction/FW Dodge Company (Green Sheets).

Sealed bids were accepted in the Office of the City Clerk until 10:00 am on Tuesday, April 19th, 2022. Beginning at 10:00 a.m. on April 19th, 2022, the City Clerk publicly opened six (6) sealed bids with the following results:

Rank Bidder Total Base Bid Total Base Bid Plus Alternate No. 1 Bid 1 Gentry Brothers, Inc. $5,501,866.25 $5,624,777.25
2 Toro Enterprise, Inc. $6,508,993.50 $6,636,274.50
3 Hardy & Harper, Inc. $6,635,000.00 $6,750,000.00
4 All American Asphalt, Inc. $7,008,475.20 $7,126,765.00 5 Excel Paving, Inc. $7,786,102.00 $7,933,387.00
6 CEM Construction, Inc. - Incomplete Bid Submittal
Staff has reviewed all bid documents for compliance and has evaluated the Contractor’s professional background and recently completed projects for competency. As a result, staff recommends the award of contract to the lowest bidder, Gentry Brothers, Inc. given that this firm has completed major road reconstruction projects for a number of public agencies in Southern California. Gentry Brothers, Inc. has previously completed work within the City of Covina including the Transportation Road Improvement Program (TRIP) Phase III Project, the East Badillo Rehabilitation Project, and the Citywide Street Rehabilitation Project.

Subsequent to low bid prices and funding appropriated for the Citrus Avenue Street Renovation Project, it is recommended that the City Council award Alternate Bid Items No. 1 in addition to the Base Bid. City boundary between West Covina and Covina encroaches into Citrus Avenue approximately 700 feet northerly of Workman Avenue to the center line of Citrus Avenue. West Covina City staff contacted City staff to join forces for the rehabilitation of this area. City staff added the West Covina right of way as an alternate item to the bid items. A memorandum of understanding between West Covina and Covina (Attachment E) has been prepared for approval by the City Council.

Due to actual inflation rates, bids resulted in amounts above normal unit prices; therefore, the allocated funding for Fiscal Year 2021-2022 is insufficient in covering the entire scope of work. In turn, City staff subsequently deleted certain bid items that are, at this time, unnecessary for improvements including landscape median

renovations. The State of California is implementing stricter regulations for water conservation due to the existing drought, and thus City staff will postpone the improvement of the landscape medians pending the State of California’s water conservation regulations. Gentry Brothers Inc. agreed to proceed with the changes as proposed by City staff with a deduction in the final contract amount from $5,624,777.25 to $4,390,677.25.

Note: Per contract specifications seen on page B-12:

Items may be adjusted or deleted. Therefore, regardless of total actual volume (percentage) compared to estimated quantities, the unit prices provided above by the Bidder shall be applied to the final quantity when payment is calculated for these items. No adjustment in the unit prices will be allowed. The City reserves the right to not use any of the estimated quantities, and if this right is exercised, the Contractor will not be entitled to any additional compensation. Cost of all export of material shall be included in the above unit costs; no additional compensation will be granted for such expenses.

FISCAL IMPACT:

The Citrus Avenue Street Renovation Project is included in the adopted Fiscal Year 2021-22 Capital Improvement Program with an original project budget of $4,978,207.94 as follows:

Adoption of Resolution CC 2022-50 will amend the Fiscal Year 2021-2022 Capital Improvement Program to reflect an appropriation of $550,000 from the Measure CC Fund Balance to be used in the Transportation CIP fund and to reflect an appropriation of $500,000 from Proposition C Fund Balance for the Citrus Avenue Rehabilitation Project.

Source of Project Funds Amount Account
Prop C Local Return $978,005.84 2405-2200-55310-P2010
Grants $1,500,000.00 4300-2200-55310-P2010
Sewer $150,000.00 6300-2700-55310-P2010
Water CIP $1,650,000.00 6011-5080-55410-P2010
Measure CC $550,000.00 4300-2200-55310-P2010
West Covina MOU $150,202.10 4300-2200-55310-P2010
Total $4,978,207.94

PROJECT EXPENSES
Description Amount
Base Bid & Alternate No. 1 (Gentry Brothers) $4,390,677.25 10% Contingency Allowance $331,150.00
RKA Consulting (Water Design) $75,587.50
Siterep Construction Services (Water Inspection) $40,000 CEJ Engineers – Construction Inspection $95,000
Willdan (Pavement Analysis & Testing) $45,735
Total Fiscal Impact $4,978,149.75
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.

The project involves negligible or no expansion of an existing use.

ATTACHMENTS:

Attachment A - Gentry Brothers, Inc. Construction Contract

Attachment B - Gentry Brothers, Inc. Bid Proposal
Attachment C - Bid Analysis
Attachment D - Resolution CC 2022-50
Attachment E - MOU Between Cities of West Covina and Covina Respectfully submitted,

CONTRACT

CITY OF COVINA CONTRACT FOR

CITRUS AVENUE REHABILITATION PROJECT
PROJECT P2010
THIS CONTRACT (“Contract”) is made and entered this 3
rd day of May, 2022 (“Effective Date”),
by and between the CITY OF COVINA, a California municipal corporation (“City”) and Gentry Brothers, Inc. , a California corporation (“Contractor”). Contractor’s California State Contractor’s license number is 397682 ; Class A . Contractor’s DIR registration number is 1000002240 .

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid (including documentation accompanying the Bid and any postBid documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. The Contract Documents are attached hereto and incorporated herein by reference.

In the event of any conflict between the terms of this Contract and any incorporated documents, the terms of this Contract shall control.

2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as Citrus Avenue Rehabilitation Project, Project P2010 (“Project”), as described in this Contract and in the Contract Documents.

3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor an amount not to exceed Four Million Three Hundred Ninety Thousand Six Hundred Seventy Seven Dollars and Twenty Five Cents ($ 4,390,677.25 ) in accordance with the prices as submitted in the Bid, attached hereto as Exhibit “A” and incorporated herein by this reference.

4. Incorporation by Reference. All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).

5. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright Act (Cal. Bus. & Prof. Code, § 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.

7. Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, by signing this Contract, the Contractor certifies as follows:

ATTACHMENT A
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”

8. Trenches and Other Excavations. If this Project involves the digging trenches or other excavations that will extend deeper than four (4) feet below the surface, Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site differing from those indicated by information about the site made available to proposers prior to the deadline for submitting proposals; and (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Contract.

9. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

10. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

11. Entire Agreement. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

12. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.
[SIGNATURE PAGE FOLLOWS]

ATTACHMENT A

CITY OF COVINA
By:

City Manager
ATTEST:

By:

City Clerk
Dated:
(“CONTRACTOR”)
By:

Printed Name:

Title:

By:

Printed Name:

Title:

ATTACHMENT A

EXHIBIT A

ATTACHMENT A
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12923-0001\2316874v1.doc
Bond No. __________

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), State of California, has awarded to _ _____________
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

CITRUS AVENUE REHABILITATION PROJECT
PROJECT No. P2010
(Project name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of Dollars ($ ), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become

ATTACHMENT A
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null and void; otherwise, it shall be and remain in full force and effect.

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration, or addition.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

Its
(Seal)
APPROVED AS TO FORM:

By:

City Attorney
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

ATTACHMENT A
PB-1
12923-0001\2316874v1.doc
Bond No. __________

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Covina (“City”), has awarded to ___________ (“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

CITRUS AVENUE REHABILITATION PROJECT
PROJECT No. P2010
(Project name)
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and
,
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of Dollars ($
), this amount being not less than the total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statute of limitations as it applies to an action on this Bond.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or of the Work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations under this Bond, and it does hereby

ATTACHMENT A
PB-2
12923-0001\2316874v1.doc
waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the specifications. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

Its
(Seal)
APPROVED AS TO FORM:

By:

City Attorney
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

ATTACHMENT A
INS-1
12923-0001\2316874v1.doc
WORKERS’ COMPENSATION

CERTIFICATE OF INSURANCE
WHEREAS, the City of Covina (“City”) has required certain insurance to be provided by:

NOW THEREFORE, the undersigned insurance company does hereby certify that it has issued the policy or policies described below to the following named insureds and that the same are in force at this time:

1. This certificate is issued to:

City of Covina
City Hall
125 E. College Street
Covina, California 91723-2199
The insureds under such policy or policies are:

2. Workers’ Compensation Policy or Policies in a form approved by the Insurance Commissioner of California covering all operations of the named insureds as follows:

Policy Number Effective Date Expiration Date
__________________ ____________________ _________________ __________________ ____________________ _________________ __________________ ____________________ _________________ By:

Its Authorized Representative

ATTACHMENT A
INS-2
12923-0001\2316874v1.doc

ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”):

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Covina (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company’s liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or nonrenewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereof. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional

ATTACHMENT A
INS-3
12923-0001\2316874v1.doc
Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to City at:

City Clerk
City of Covina
City Hall
125 E. College Street
Covina, California 91723-2199

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH THIS

ENDORSEMENT ATTACHES

POLICY PERIOD

FROM/TO

LIMITS OF

LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
□ General Liability Endorsement □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: if
none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
[SIGNATURE PAGE FOLLOWS]

ATTACHMENT A
INS-4
12923-0001\2316874v1.doc
I, (print name), hereby declare under penalty of
perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

ATTACHMENT A
INS-5
12923-0001\2316874v1.doc

ADDITIONAL INSURED ENDORSEMENT

AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”):

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Covina (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company’s liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereto. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

ATTACHMENT A
INS-6
12923-0001\2316874v1.doc

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to City at:

City Clerk
City of Covina
City Hall
125 E. College Street
Covina, California 91723-2199

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH THIS

ENDORSEMENT ATTACHES

POLICY PERIOD

FROM/TO

LIMITS OF

LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The
deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on ______________ at 12:01 a.m. and forms a part of Policy Number _________.

I, (print name), hereby declare under penalty of
perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

ATTACHMENT A
INS-7
12923-0001\2316874v1.doc

ADDITIONAL INSURED ENDORSEMENT

EXCESS LIABILITY
Name and address of named insured (“Named Insured”):

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Covina (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought, except with respect to the limits of the Company’s liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereto. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

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INS-8
12923-0001\2316874v1.doc

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to City at:

City Manager
City of Covina
City Hall
125 E. College Street
Covina, California 91723-2199

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH THIS

ENDORSEMENT ATTACHES

POLICY PERIOD

FROM/TO

LIMITS OF

LIABILITY
□ Following Form
□ Umbrella Liability
□

11. Applicable underlying coverages:

INSURANCE COMPANY POLICY NUMBER AMOUNT

12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:

13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

14. This is an □ occurrence or □ claims made policy (check one).

15. This endorsement is effective on ________ at 12:01 a.m. and forms a part of Policy Number _______
[SIGNATURE PAGE FOLLOWS]
.

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INS-9
12923-0001\2316874v1.doc
I, (print name), hereby declare
under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

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Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 Clearing and Grubbing (includes removal Of Signs, Shrubs, Landscape, curbs, tree root pruning) LS 1 $ 245,665.75 245,665.75 $ 325,000.00 $ 325,000.00 $ 581,152.50 $ 581,152.50 $ 150,000.00 $ 150,000.00 $ 298,000.00 $ 298,000.00 $ 2 Disposal of Waste Materials LS 1 $ 7,000.00 $ 7,000.00 $ 1,500.00 $ 1,500.00 $ 1,000.00 $ 1,000.00 $ 190,000.00 $ 190,000.00 $ 2,600.00 $ 2,600.00 3 Prepare Traffic Control plans LS 1 $ 183,536.50 $ 183,536.50 $ 32,800.00 $ 32,800.00 $ 250,000.00 $ 250,000.00 $ 400,000.00 $ 400,000.00 $ 468,000.00 $ 468,000.00 4 Cold Mill 2-inch existing AC Pavement SF 439,450 $ 0.40 $ 175,780.00 $ 0.35 $ 153,807.50 $ 0.25 $ 109,862.50 $ 0.23 $ 101,073.50 $ 131,835.00 0.30 $ 5 Construct 1-inch AC Pavement Leveling Course D1 (PG 64-10) Tons 3,020 $ 83.00 $ 250,660.00 $ 118.00 $ 356,360.00 $ 105.00 $ 317,100.00 $ 104.00 $ 314,080.00 $ 112.00 $ 338,240.00 6 Construct 2-inch AC Pavement ARHM-CG-C (PG-64-16) Tons 5,500 $ 108.00 $ 594,000.00 $ 125.00 $ 687,500.00 $ 115.00 $ 632,500.00 $ 107.00 $ 588,500.00 $ 660,000.00 120.00 $ 7 Remove existing and construct 6-inch thick Asphalt Pavement B (PG-64-10) Tons 306 $ 83.00 $ 25,398.00 $ 226.00 $ 69,156.00 $ 185.00 $ 56,610.00 $ 210.00 $ 64,260.00 $ 200.00 $ 61,200.00 8 Remove, dispose, and construct 4-inch thick pcc sidewalk per sppwc std. plan 113-2. SF 10,630 $ 9.00 $ 95,670.00 $ 7.25 $ 77,067.50 $ 9.00 $ 95,670.00 $ 10.00 $ 106,300.00 $ 148,820.00 14.00 $ 9 Remove, dispose, and construct 6-inch thick pcc driveway approach per sppwc std. plan 110-2, Modified per plan. SF 2,410 $ 10.00 $ 24,100.00 $ 10.00 $ 24,100.00 $ 14.00 $ 33,740.00 $ 16.00 $ 38,560.00 $ 45,790.00 19.00 $ 10 Remove, dispose, and construct 6-inch thick pcc driveway approaches per sppwc std. plan 110-2, type A or B per Plan. SF 14,900 $ 11.00 $ 163,900.00 $ 11.00 $ 163,900.00 $ 14.00 $ 208,600.00 $ 16.00 $ 238,400.00 $ 283,100.00 19.00 $ 11 Remove, dispose, and Construct pcc curb ramp per sppwc std. plan 111-5, case A, type 1. EA 16 $ 4,500.00 $ 72,000.00 $ 4,500.00 $ 72,000.00 $ 6,500.00 $ 104,000.00 $ 7,800.00 $ 124,800.00 $ 6,500.00 $ 104,000.00 12 Remove, dispose, and construct pcc curb ramp per sppwc std. plan 111-5, case D , Type 1. EA 12 $ 4,500.00 $ 54,000.00 $ 4,500.00 $ 54,000.00 $ 6,500.00 $ 78,000.00 $ 7,800.00 $ 93,600.00 $ 6,500.00 $ 78,000.00 13 Remove, dispose, and Construct 6 inch pcc curb & 24" gutter per sppwc std. plan 120-2. A2-6(150) LF 150 $ 60.00 $ 9,000.00 $ 65.00 $ 9,750.00 $ 90.00 $ 13,500.00 $ 84.00 $ 12,600.00 $ 14,100.00 94.00 $ 14 Remove, dispose, and Construct 8 inch pcc curb per sppwc std. plan 120-2. A1-8(200) median LF 0 $ 55.00 $ - $ 55.00 $ - $ 75.00 $ - $ 58.00 $ - $ 68.00 -$ 15 Remove, dispose, and Construct 8 inch pcc curb & 24 inch gutter per sppwc std. plan 120-2. LF 1,604 $ 60.00 $ 96,240.00 $ 71.00 $ 113,884.00 $ 90.00 $ 144,360.00 $ 85.00 $ 136,340.00 $ 152,380.00 95.00 $ 16 Remove, dispose, and Construct Variable height 8 to10 inch pcc curb & 24 inch gutter per sppwc std. plan 120-2.. Modified LF 285 $ 65.00 $ 18,525.00 $ 90.00 $ 25,650.00 $ 95.00 $ 27,075.00 $ 88.00 $ 25,080.00 $ 23,085.00 81.00 $ 17 Remove, dispose, and construct longitudinal cross gutter per sppwc std. plan no. 122-2. SF 4,450 $ 13.00 $ 57,850.00 $ 22.00 $ 97,900.00 $ 23.00 $ 102,350.00 $ 24.00 $ 106,800.00 $ 142,400.00 32.00 $ 18 Remove, dispose, and construct 8-inch thick PCC pavement per sppwc std. plan 132-3. over 90% RC SF 9,160 $ 15.00 $ 137,400.00 $ 16.25 $ 148,850.00 $ 19.00 $ 174,040.00 $ 20.00 $ 183,200.00 $ 201,520.00 22.00 $ 19 Remove and Construct Concrete Bus Pad per SPPWC Std. Plan 122-2. SF 2,210 $ 15.00 $ 33,150.00 $ 18.00 $ 39,780.00 $ 34.00 $ 75,140.00 $ 27.00 $ 59,670.00 $ 66,300.00 30.00 $ 20 Remove, dispose, and construct colored concrete (sunbaked clay color) crosswalk per detail "h" on sheet d1. SF 2,950 $ 18.00 $ 53,100.00 $ 31.85 $ 93,957.50 $ 48.00 $ 141,600.00 $ 33.00 $ 97,350.00 $ 156,350.00 53.00 $ 21 Furnish and Install new bollard per details EA 3 $ 1,100.00 $ 3,300.00 $ 800.00 $ 2,400.00 $ 2,000.00 $ 6,000.00 $ 1,300.00 $ 3,900.00 $ 1,500.00 $ 4,500.00 22 Adjust existing water/gas valve can/ irrigation meter box//pull box cover to grade. EA 68 $ 200.00 $ 13,600.00 $ 100.00 $ 6,800.00 $ 900.00 $ 61,200.00 $ 120.00 $ 8,160.00 $ 850.00 $ 57,800.00 23 Adjust water valve frame to grade Mark V Heavy Water Valve Boxes in PCC. EA 25 $ 400.00 $ 10,000.00 $ 1,200.00 $ 30,000.00 $ 1,000.00 $ 25,000.00 $ 1,100.00 $ 27,500.00 $ 1,400.00 $ 35,000.00 24 Adjust manhole frame and cover to grade per sppwc std plan 205-2. EA 55 $ 600.00 $ 33,000.00 $ 700.00 $ 38,500.00 $ 1,000.00 $ 55,000.00 $ 1,300.00 $ 71,500.00 $ 1,100.00 $ 60,500.00 25 Remove, dispose and construct curb opening catch basin (w=3.00', v=4.00') per sppwc std. plan 300-3 and local depression case "B" per sppwc std. plan 313-3. Including connection to existing storm drain. (Benbow St) including new 18" RCP connection to existing storm drain and incidentials complete per plans and specifications. LS 1 $ 30,000.00 $ 30,000.00 $ 8,100.00 $ 8,100.00 $ 25,000.00 $ 25,000.00 $ 33,000.00 $ 33,000.00 $ 18,000.00 $ 18,000.00 26 Install electric In-Road Warning lighting system-(Benbow@ Citrus), including lights, cabinets, signs, poles per manufactures specifications, complete in place per plans including all incidentals LS 0 $ 105,000.00 $ 95,000.00 - $ $ 75,000.00 - $ $ 93,000.00 - $ $ - $ 86,000.00 -$ 27 Install electric In-Road Warning lighting system- (Dexter @ Citrus), including lights, cabinets, signs, poles per manufactures specifications, complete in place per plans including all incidentals LS 0 $ 185,000.00 $ 162,500.00 - $ $ 130,000.00 - $ $ 160,000.00 - $ $ 152,000.00 - $ -$ 28 Install electric In-Road Warning lighting system - (Center @ Citrus), including lights, cabinets, signs, poles per manufactures specifications, complete in place per plans including all incidentals LS 0 $ - 185,000.00 $ 165,900.00 $ - $ 130,000.00 $ - $ 162,000.00 $ - $ 153,000.00 $ -$ 29 Signing and Striping including ADA pavement markings, loop detectors including all incidentals complete in place per plans and specifications. LS 1 $ 95,000.00 95,000.00 $ 195,000.00 $ 195,000.00 $ 75,000.00 $ 75,000.00 $ 129,000.00 $ 129,000.00 $ 132,000.00 $ 132,000.00 $ 30 Furning and install landscape and irrigation system per landscape plans including all incidentals complete in place per plans and specifications. LS 0 $ 630,000.00 $ 936,000.00 - $ $ 500,000.00 - $ $ 625,000.00 - $ $ 562,000.00 - $ -$ $ 2,481,875.25 $ 2,827,762.50 $ 3,393,500.00 $ 3,303,673.50 $ 3,683,520.00 1 Cold Mill 2-inch existing AC Pavement SF 24,290 $ 0.40 $ 9,716.00 $ 0.40 $ 9,716.00 $ 0.25 $ 6,072.50 $ 0.23 $ 5,586.70 $ 7,287.00 0.30 $ 2 Construct 1-inch AC Pavement Leveling Course D1 (PG 64-10) Ton 150 $ 83.00 $ 12,450.00 $ 121.00 $ 18,150.00 $ 105.00 $ 15,750.00 $ 104.00 $ 15,600.00 $ 112.00 $ 16,800.00 3 Construct 2-inch AC Pavement ARHM-CG-C (PG-64-16) Ton 350 $ 108.00 $ 37,800.00 $ 142.00 $ 49,700.00 $ 115.00 $ 40,250.00 $ 107.00 $ 37,450.00 $ 120.00 $ 42,000.004 Remove existing and construct 4-inch thick Asphalt Pavement B-PG 64-10 Ton 80 $ 83.00 $ 6,640.00 $ 335.00 $ 26,800.00 $ 200.00 $ 16,000.00 $ 275.00 $ 22,000.00 $ 200.00 $ 16,000.00 City of CovinaCitrus Ave. Rehabilitation ProjectBid Analysis - Bid Opening April 19, 202 at 10:00 am.Base Bid Item Description Unit Qty. Gentry Brothers Toro Enterprise Hardy & Harper All American Asphalt Excel Paving Subtotal Citrus AvenuePuente Street and Dexter Avenue

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5 Construct 5-inch Crush Miscellaneous Base Ton 100 $ 3,000.00 30.00 $ 80.00 $ 8,000.00 $ 75.00 $ 7,500.00 $ 155.00 $ 15,500.00 $ 81.00 $ 8,100.00 $ 6 Remove, dispose, and construct 4-inch thick pcc sidewalk per sppwc std. plan 113-2. SF 13,700 $ 123,300.00 9.00 $ 7.25 $ 99,325.00 $ 9.00 $ 123,300.00 $ 10.00 $ 137,000.00 $ 14.00 $ 191,800.00 $ 7 Remove, dispose, and construct 6-inch thick pcc driveway approaches per sppwc std. plan 110-2, type where occurs. SF 220 $ 2,200.00 10.00 $ 34.00 $ 7,480.00 $ 14.00 $ 3,080.00 $ 16.00 $ 3,520.00 $ 19.00 $ 4,180.00 $ 8 Remove, dispose, and Construct pcc curb ramp per sppwc std. plan 111-5, case A, type 1. EA 3 $ 13,500.00 4,500.00 $ 4,500.00 $ 13,500.00 $ 6,500.00 $ 19,500.00 $ 7,800.00 $ 23,400.00 $ 6,500.00 $ 19,500.00 $ 9 Remove, dispose, and Construct 6 inch pcc curb & 24-inch gutter per sppwc std. plan 120-2. A2-6(150) LF 240 $ 14,400.00 60.00 $ 75.00 $ 18,000.00 $ 90.00 $ 21,600.00 $ 84.00 $ 20,160.00 $ 94.00 $ 22,560.00 $ 10 Remove, dispose, and Construct 8 inch pcc curb & 24 inch gutter per sppwc std. plan 120-2. LF 850 $ 51,000.00 60.00 $ 73.00 $ 62,050.00 $ 90.00 $ 76,500.00 $ 85.00 $ 72,250.00 $ 95.00 $ 80,750.00 $ 11 Remove, dispose, and construct longitudinal cross gutter per sppwc std. plan no. 122-2. SF 540 $ 9,180.00 17.00 $ 22.00 $ 11,880.00 $ 23.00 $ 12,420.00 $ 120.00 $ 64,800.00 $ 32.00 $ 17,280.00 $ 12 Adjust existing water/gas valve can/ irrigation meter box//pull box cover to grade. EA 3 $ 175.00 $ 525.00 $ 100.00 $ 300.00 $ 900.00 $ 2,700.00 $ 120.00 $ 360.00 $ 425.00 $ 1,275.00 13 Remove, dispose and construct curb opening catch basin (w=7.00', v=4.00') per sppwc std. plan 300-3 and local depression case "B" per sppwc std. plan 313-3. Including 18" RCP connection to existing storm drain EA 1 $ 35,000.00 $ 35,000.00 $ 12,000.00 $ 12,000.00 $ 25,000.00 $ 25,000.00 $ 34,000.00 $ 34,000.00 $ 18,000.00 $ 18,000.00 14 Remove, dispose and construct street light pole (cobra head) per Caltrans Standard Plan ES-6-A EA 3 $ 10,000.00 $ 30,000.00 $ 10,500.00 $ 31,500.00 $ 10,000.00 $ 30,000.00 $ 10,000.00 $ 30,000.00 $ 10,000.00 $ 30,000.00 15 Signing and Striping pavement markings, Complete in place per Plans and Specifications LS 1 $ 3,000.00 $ 3,000.00 $ 5,600.00 $ 5,600.00 $ 1,000.00 $ 1,000.00 $ 4,600.00 $ 4,600.00 $ 7,100.00 $ 7,100.00 16 Install landscape and irrigation complete LS 1 $ 106,880.00 $ 106,880.00 $ 92,000.00 $ 92,000.00 $ 29,327.50 $ 29,327.50 $ 31,000.00 $ 31,000.00 $ 32,000.00 $ 32,000.00 $ 458,591.00 $ 466,001.00 $ 430,000.00 $ 517,226.70 $ 514,632.00 1 Install 16" CL 52 DI Water Main line with Tyson Push on Joints per Covina Std Dwg No. W-180 & W-010. LF 1530 $ 290.00 $ 443,700.00 $ 335.00 $ 512,550.00 $ 385.00 $ 589,050.00 $ 395.00 $ 604,350.00 $ 465.00 $ 711,450.00 2 Install 12" CL 52 DI Water Main line with Tyson Push on Joints per Covina Std Dwg No. W-180 & W-010. LF 800 $ 225.00 $ 180,000.00 $ 302.00 $ 241,600.00 $ 460.00 $ 368,000.00 $ 465.00 $ 372,000.00 $ 560.00 $ 448,000.00 3 Install 8" CL 52 DI Water Main line with Tyson Push on Joints per Covina Std Dwg No. W-180 & W-010. LF 180 $ 170.00 $ 30,600.00 $ 208.00 $ 37,440.00 $ 350.00 $ 63,000.00 $ 355.00 $ 63,900.00 $ 600.00 $ 108,000.00 4 Install 6" PVC C-900 PC 305 (DR 14) Water Main Line Per Covina Std Dwg No. W-180 LF 90 $ 100.00 $ 9,000.00 $ 211.00 $ 18,990.00 $ 265.00 $ 23,850.00 $ 265.00 $ 23,850.00 $ 500.00 $ 45,000.005 Remove conflicting portion of water service and install 1" water service per Covina Std Dwg No. W 101. EA 38 $ 4,500.00 $ 171,000.00 $ 7,725.00 $ 293,550.00 $ 4,800.00 $ 182,400.00 $ 5,000.00 $ 190,000.00 $ 9,800.00 $ 372,400.006 Remove existing water hydrant and install Jones Triton 4060 R Commercial Fire Hydrant per Covina Std. Dwg No. 110-180. EA 4 $ 17,000.00 $ 68,000.00 $ 20,250.00 $ 81,000.00 $ 19,000.00 $ 76,000.00 $ 19,000.00 $ 76,000.00 $ 26,000.00 $ 104,000.00 7 Abandon and seal existing water system in place and plug existing pipe EA 2 $ 2,500.00 $ 5,000.00 $ 1,400.00 $ 2,800.00 $ 500.00 $ 1,000.00 $ 475.00 $ 950.00 $ 5,000.00 $ 10,000.00 8 Install 12" MJ x MJ 45⁰ bend with thrust block per Covina Std Plan W 140. EA 8 1,400.00 $ 11,200.00 $ 1,800.00 $ 14,400.00 $ 1,100.00 $ 8,800.00 $ 1,135.00 $ 9,080.00 $ 480.00 $ 3,840.00 $ 9 Install 16" MJ x MJ Gate Valve with locking gland per Covina Std. Dwg W 150. EA 4 12,000.00 $ 48,000.00 $ 13,000.00 $ 52,000.00 $ 12,500.00 $ 50,000.00 $ 12,800.00 $ 51,200.00 $ 14,000.00 $ 56,000.00 $ 10 Install 12" FLx MJ Gate Valve with locking gland per Covina Std. Dwg W 150. EA 7 6,000.00 $ 42,000.00 $ 6,050.00 $ 42,350.00 $ 5,000.00 $ 35,000.00 $ 4,750.00 $ 33,250.00 $ 6,000.00 $ 42,000.00 $ 11 Install 8" FLx MJ Gate Valve with locking gland per Covina Std. Dwg W 150. EA 5 3,500.00 $ 17,500.00 $ 3,800.00 $ 19,000.00 $ 2,600.00 $ 13,000.00 $ 2,650.00 $ 13,250.00 $ 3,400.00 $ 17,000.00 $ 12 Install 6" FLx MJ Gate Valve with locking gland per Covina Std. Dwg W 150. EA 2 3,000.00 $ 6,000.00 $ 3,350.00 $ 6,700.00 $ 2,000.00 $ 4,000.00 $ 2,050.00 $ 4,100.00 $ 2,500.00 $ 5,000.00 $ 13 Install water main offset per Covina Std. Dwg. No. W 170. EA 1 7,000.00 $ 7,000.00 $ 8,500.00 $ 8,500.00 $ 4,500.00 $ 4,500.00 $ 4,550.00 $ 4,550.00 $ 23,000.00 $ 23,000.00 $ 14 Install 8" MJ x MJ 45⁰ bend with thrust block per Covina Std Plan W 140. EA 6 1,100.00 $ 6,600.00 $ 1,100.00 $ 6,600.00 $ 600.00 $ 3,600.00 $ 615.00 $ 3,690.00 $ 700.00 $ 4,200.00 $ 15 Install 12" x 16" reducer complete per Covina Std. Dwg. No W 140 & W 142. EA 1 1,700.00 $ 1,700.00 $ 1,500.00 $ 1,500.00 $ 2,800.00 $ 2,800.00 $ 2,800.00 $ 2,800.00 $ 1,300.00 $ 1,300.00 $ 16 Install 8" x 16" reducer complete per Covina Std. Dwg No W-140 W 142. EA 2 1,300.00 $ 2,600.00 $ 1,400.00 $ 2,800.00 $ 2,400.00 $ 4,800.00 $ 1,400.00 $ 2,800.00 $ 1,200.00 $ 2,400.00 $ 17 Install 16" MJ x MJ 45⁰ bend with thrust block per Covina Std Plan W 140. EA 8 1,700.00 $ 13,600.00 $ 2,400.00 $ 19,200.00 $ 1,900.00 $ 15,200.00 $ 1,950.00 $ 15,600.00 $ 900.00 $ 7,200.00 $ 18 Install 6" FJx MJ Gate Valve with locking gland per Covina Std. Dwg W 150. EA 2 700.00 $ 1,400.00 $ 1,100.00 $ 2,200.00 $ 500.00 $ 1,000.00 $ 475.00 $ 950.00 $ 700.00 $ 1,400.00 $ 19 Install 16" x 6" "T" complete per Covina Std Dwg No. W 140. EA 1 2,200.00 $ 2,200.00 $ 2,900.00 $ 2,900.00 $ 2,500.00 $ 2,500.00 $ 2,360.00 $ 2,360.00 $ 1,200.00 $ 1,200.00 $ 20 Install 16" x 12" "T" complete per Covina Std Dwg No. W 140. EA 2 2,800.00 $ 5,600.00 $ 6,300.00 $ 12,600.00 $ 3,500.00 $ 7,000.00 $ 3,500.00 $ 7,000.00 $ 1,200.00 $ 2,400.00 $ 21 Install 12" x 8" "T" complete per Covina Std Dwg No. W 140. EA 1 1,500.00 $ 1,500.00 $ 2,200.00 $ 2,200.00 $ 2,000.00 $ 2,000.00 $ 2,050.00 $ 2,050.00 $ 1,200.00 $ 1,200.00 $ 22 Install 16" x 8" "T" complete per Covina Std Dwg No. W 140. EA 1 2,300.00 $ 2,300.00 $ 3,100.00 $ 3,100.00 $ 3,000.00 $ 3,000.00 $ 2,785.00 $ 2,785.00 $ 1,200.00 $ 1,200.00 $ 23 Install 12" x 6" "T" complete per Covina Std Dwg No. W 140. EA 1 1,500.00 $ 1,500.00 $ 3,100.00 $ 3,100.00 $ 2,000.00 $ 2,000.00 $ 1,850.00 $ 1,850.00 $ 1,200.00 $ 1,200.00 $ 24 Install 12" x 4" "T" complete per Covina Std Dwg No. W 140. EA 1 1,500.00 $ 1,500.00 $ 2,100.00 $ 2,100.00 $ 1,500.00 $ 1,500.00 $ 1,400.00 $ 1,400.00 $ 1,200.00 $ 1,200.00 $ 25 Install 12" x 12" "T" complete per Covina Std Dwg No. W 140. EA 1 1,800.00 $ 1,800.00 $ 2,400.00 $ 2,400.00 $ 2,000.00 $ 2,000.00 $ 1,950.00 $ 1,950.00 $ 1,200.00 $ 1,200.00 $ 26 Install 16" x 8" Cross complete per Covina Std Dwg No. W 140. EA 1 4,500.00 $ $ 4,500.00 $ 6,900.00 $ 6,900.00 $ 7,500.00 $ 7,500.00 $ 7,600.00 $ 7,600.00 $ 1,200.00 $ 1,200.00 27 Install 6" Line Stop for temporaty shut down. EA 1 $ 12,000.00 $ 12,000.00 $ 11,100.00 $ 11,100.00 $ 9,000.00 $ 9,000.00 $ 9,000.00 $ 9,000.00 $ 14,600.00 $ 14,600.00 28 Install 8" Line Stop for temporary shut down. EA 1 $ 12,000.00 $ 12,000.00 $ 12,050.00 $ 12,050.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 15,400.00 $ 15,400.00 29 Install 10" Line Stop for temporary shut down. EA 1 $ 12,000.00 $ 12,000.00 $ 14,600.00 $ 14,600.00 $ 13,000.00 $ 13,000.00 $ 13,300.00 $ 13,300.00 $ 18,000.00 $ 18,000.00 30 Install 16" Line Stop for temporary shut down. EA 1 $ 24,000.00 $ 24,000.00 $ 21,550.00 $ 21,550.00 $ 21,000.00 $ 21,000.00 $ 22,000.00 $ 22,000.00 $ 25,000.00 $ 25,000.00 31 Install 12" Line Stop for temporary shut down. EA 1 $ 12,000.00 $ 12,000.00 $ 12,300.00 $ 12,300.00 $ 13,000.00 $ 13,000.00 $ 13,500.00 $ 13,500.00 $ 18,300.00 $ 18,300.00 32 Install Stub Out EA 2 $ 1,500.00 $ 3,000.00 $ 9,100.00 $ 18,200.00 $ 1,600.00 $ 3,200.00 $ 1,575.00 $ 3,150.00 $ 2,000.00 $ 4,000.00 Subtotal Puente Street & Dexter AvenueWater Improvements

ATTACHMENT C

33 Install Water Main Rail Road Crossing per Construction Plans Sheet 33 Complete LS 1 $ 100,000.00 $ 100,000.00 $ 146,000.00 $ 146,000.00 $ 248,300.00 $ 248,300.00 $ 330,000.00 $ 330,000.00 $ 289,000.00 $ 289,000.00 34 Connect to existing 4" DCDA including valve complete EA 1 $ 1,500.00 $ 1,500.00 $ 19,300.00 $ 19,300.00 $ 11,000.00 $ 11,000.00 $ 11,000.00 $ 11,000.00 $ 18,000.00 $ 18,000.00 35 Install 1" Air Vac Per Covina Std Dwg No W 160 EA 1 $ 15,000.00 $ 15,000.00 $ 10,900.00 $ 10,900.00 $ 8,000.00 $ 8,000.00 $ 8,350.00 $ 8,350.00 $ 15,000.00 $ 15,000.00 36 Remove Blind Flange and connect to existing 12" "T" LS 1 $ 5,000.00 $ 5,000.00 $ 7,200.00 $ 7,200.00 $ 9,000.00 $ 9,000.00 $ 8,925.00 $ 8,925.00 $ 12,000.00 $ 12,000.00 37 Connect to Existing 12" Spool and extend 12" main 5 feet LS 1 $ 5,000.00 $ 5,000.00 $ 11,000.00 $ 11,000.00 $ 10,000.00 $ 10,000.00 $ 9,975.00 $ 9,975.00 $ 13,000.00 $ 13,000.0038 Install 6" line stop for temporary shot down EA 0 $ 12,000.00 $ 11,100.00 - $ $ 9,000.00 - $ $ - $ 9,000.00 $ - $ 14,600.00 -$ 39 Install 8" Line Stop for temporary shut down. EA 0 $ 12,000.00 $ 12,050.00 - $ $ 10,000.00 - $ $ 10,200.00 - $ $ - $ 15,400.00 -$ 40 Install 10" Line Stop for temporary shut down. EA 0 $ 12,000.00 $ 14,600.00 - $ $ 13,000.00 - $ $ 13,200.00 - $ $ - $ 18,000.00 -$ 41 Install 12" Line Stop for temporary shut down. EA 0 $ 12,000.00 $ 14,750.00 - $ $ 13,000.00 - $ $ 13,500.00 - $ $ - $ 18,300.00 -$ 42 Install 16" Line Stop for temporary shut down. EA 0 $ 25,000.00 $ 21,550.00 - $ $ 21,000.00 - $ $ 22,000.00 - $ $ - $ 25,000.00 -$ 43 Per Plan and Specifications furnish all labor, material and equipment necessary to comply with Metrolink requirements for Form 6 and insurance certificate, etc. LS 1 $ 40,000.00 $ 40,000.00 $ 43,000.00 $ 43,000.00 $ 5,000.00 $ 5,000.00 $ 82,000.00 $ 82,000.00 $ 59,000.00 $ 59,000.00 $ 1,327,300.00 $ 1,725,680.00 $ 1,834,000.00 $ 2,020,515.00 $ 2,474,290.00 $ 4,267,766.25 $ 5,019,443.50 $ 5,657,500.00 $ 5,841,415.20 $ 6,672,442.00 1 Cold Mill 2-inch existing AC Pavement SF 21,160 $ 1.00 $ 21,160.00 $ 0.40 $ 8,464.00 $ 0.25 $ 5,290.00 $ 0.23 $ 4,866.80 $ 6,348.00 0.30 $ Construct 1-inch AC Pavement Leveling Course D1 (PG 64-10) Ton 132 $ 93.00 $ 12,276.00 $ 121.00 $ 15,972.00 $ 105.00 $ 13,860.00 $ 104.00 $ 13,728.00 $ 126.00 $ 16,632.00 2 Construct 2-inch AC Pavement ARHM-CG-C (PG-64-16) Ton 265 $ 105.00 $ 27,825.00 $ 143.00 $ 37,895.00 $ 115.00 $ 30,475.00 $ 107.00 $ 28,355.00 $ 137.00 $ 36,305.004 Remove, dispose, and construct 8-inch thick PCC pavement per sppwc std. plan 132-3. over 90% RC SF 3,100 $ 17.00 $ 52,700.00 $ 17.50 $ 54,250.00 $ 19.00 $ 58,900.00 $ 20.00 $ 62,000.00 $ 77,500.00 25.00 $ 5 Adjust existing water/gas valve can/ irrigation meter box//pull box cover to grade. EA 2 $ 175.00 $ 350.00 $ 100.00 $ 200.00 $ 900.00 $ 1,800.00 $ 120.00 $ 240.00 $ 1,100.00 $ 2,200.00 6 Adjust manhole frame and cover to grade per sppwc std plan 205-2. EA 1 $ 600.00 600.00 $ 700.00 $ 700.00 $ 1,000.00 $ 1,000.00 $ 1,300.00 $ 1,300.00 $ 1,300.00 $ 1,300.00 $ 7 Signing and Striping pavement markings, Complete in place per Plans and Specifications LS 1 $ 8,000.00 8,000.00 $ 9,800.00 $ 9,800.00 $ 3,675.00 $ 3,675.00 $ 7,800.00 $ 7,800.00 $ 7,000.00 $ 7,000.00 $ $ 127,281.00 122,911.00 $ 115,000.00 $ 118,289.80 $ 147,285.00 $ TOTAL BASE BID PLUS ALTERNATE $ 5,146,724.50 4,390,677.25 $ 5,772,500.00 $ 5,959,705.00 $ 6,819,727.00 $ Subtotal (Water Improvements)TOTAL BASE BID Alternate No. 1 - Citrus Avenue West CovinaSubtotal (Alternate Bid No. 1)

ATTACHMENT C

RESOLUTION CC 2022-50

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA TO AMEND THE FISCAL YEAR 2021-2022 CAPITAL

IMPROVEMENT PROGRAM TO REFLECT AN APPROPRIATION OF
$550,000 FROM MEASURE CC FUND BALANCE TO BE USED IN THE

TRANSPORTATION CIP FUND AND TO REFLECT AN APPROPRIATION OF $500,000 FROM PROPOSITION C FUND BALANCE FOR THE CITRUS

AVENUE REHABILITATION PROJECT
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City); and WHEREAS, the Fiscal Year 2022 Operating Budget and 2022 Capital Improvement Program Budget were approved on June 1, 2021; and
WHEREAS, the approved Operating Budget and Capital Improvement Program Budgets are in accordance with all applicable ordinances of the City and all applicable statutes of the State; and
WHEREAS, the reallocation of the appropriations between departmental activities may be made by the City Manager and amendments (increases/decreases) to the adopted 2022 Capital Improvement Program budget shall be by approval and Resolution of the City Council; and WHEREAS, on June 1, 2021, the City Council adopted Resolution CC 2021-58 approving the Fiscal Year 2022-2026 Capital Improvement Program and the Fiscal Year 2022 Capital Improvement Program Budget; and
WHEREAS, the City of Covina wishes to allocate funds for the Citrus Avenue Rehabilitation Project from Measure CC Fund Balance to be used in the Transportation CIP fund provided to the City; and
WHEREAS, the City of Covina wishes to allocate funds for the Citrus Avenue Rehabilitation Project from the Proposition C Fund Balance provided to the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend the Fiscal Year 2022-2026 Capital Improvement Program and the Fiscal Year 2021-2022 Budget as follows: Appropriate funding for the Citrus Avenue Rehabilitation Project in the amount of $550,000 from available Measure CC Fund Balance to be used in the Transportation CIP fund and $500,000 from available Proposition C Fund Balance.

Resolution CC 2022-50 Page 2 of 3
Account
Number
Description 2022 Original
Budget
Increase 2022 Revised
Budget
1095-0000-59140 Measure CC –
Citrus Ave
Rehab Project
$0 $550,000 $550,000
2405-2200-
55310-P2010
Prop C - Citrus
Ave Rehab
Project
$0 $500,000 $500,000
4300-2200-49110 Transportation
CIP – Citrus
Ave Rehab
Project
$0 $550,000 $550,000
4300-2200-
4XXXX-P2010
Transportation
CIP – Citrus
Ave Rehab
Project
$0 $150,202.10 $150,202.10
4300-2200-
55310-P2010
Transportation
CIP – Citrus
Ave Rehab
Project
$0 $700,202.10 $700,202.10
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 3
rd day of May, 2022.

City of Covina, California
BY:

PATRICIA CORTEZ, Mayor
ATTEST:
___________________________________________

GEORGIANNA NICOLE ALVAREZ
Chief Deputy City Clerk

Resolution CC 2022-50 Page 3 of 3

CERTIFICATION
I, Georgianna Nicole Alvarez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2022-50 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 3
rd day of May, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:
____________________________________________

GEORGIANNA NICOLE ALVAREZ
Chief Deputy City Clerk

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF WEST COVINA AND THE CITY OF COVINA

FOR CITRUS AVENUE REHABILITATION PROJECT
THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is entered into this day of ________________, 2022 (“Effective Date”), between the CITY OF WEST COVINA, a California municipal, hereinafter called “West Covina” and the CITY OF COVINA, a California municipal corporation, hereinafter called “Covina.” West Covina and Covina are sometimes referred to herein as “Party” and collectively as the “Parties” or “Cities.”

RECITALS

1. Both West Covina and Covina desire to construct asphalt concrete roadway improvements on Citrus Avenue at or near the border shared by both Cities. The proposed roadway rehabilitation improvements are on Citrus Avenue between Workman Avenue to approximately 700 feet north of Citrus Avenue and Workman Avenue intersection.

2. The Citrus Avenue rehabilitation improvements include: (a) cold mill 2-inch thick existing pavement; (b) construct 2-inch thick pavement ARHM-GG-C (PG64-16); (c) adjust existing manhole covers to grade; (d) restore striping to match existing in kind, as depicted in detail in Exhibit “A,” attached hereto and incorporated herein by this reference. The proposed roadway rehabilitation improvements are collectively referred to in this MOU as “Roadway Improvements”. The design of the Roadway Improvements as set forth in Exhibit “A” is acceptable to both Cities.

3. The Parties desire that Covina, and not West Covina, shall have the responsibility and express authority/permission to construct or cause to be constructed all of the Roadway Improvements.

4. The City of West Covina desire to contribute financially to the construction of the Roadway Improvements within City of West Covina city limits, the area defined as Citrus Avenue between Workman Avenue and approx. 700 north of Citrus Avenue, including the actual costs of construction and the cost to administer the construction contract, as set forth in this MOU.

5. The Parties desire to divide the ongoing maintenance responsibilities and costs related to the Pedestrian Improvements in the manner set forth in this MOU.

AGREEMENT

ATTACHMENT E
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1. CONSTRUCTION OF ROADWAY IMPROVEMENTS. Covina shall have the sole responsibility to construct and install and/or cause to be constructed and installed all Roadway Improvements within six (6) months after award of a contract to the contractor. West Covina hereby, agrees to cooperate with Covina, as may be necessary, and respond to reasonable inquiries and requests from Covina throughout the construction phase of this MOU. Covina agrees to install the Roadway Improvements as they are shown in Exhibit A. In the event a modification to the design becomes necessary due to changed conditions or later discovered conditions, Covina shall advise West Covina of the design change, modification, construction and the costs of such change or modification and shall obtain West Covina’s written approval prior to Covina’s approval of any design change or modification.

2. COST ALLOCATION OF CONSTRUCTION SERVICES. All costs associated with the construction of the Roadway Improvements within City of West Covina city limits, , the area defined as Citrus Avenue between Workman Avenue and approx. 700 north of Citrus Avenue, including actual costs of construction and all costs incurred by Covina to let and administer any construction contract, shall be paid by West Covina.

The Cost Estimate for the construction of the Roadway Improvements is set forth in Exhibit “B,” attached hereto and incorporated herein by this reference. In no event shall West Covina’s share of the costs of the Roadway Improvements exceed One Hundred Fifty Thousand Two Hundred Two Dollars and Ten Cents ($150,202.10) without prior written approval of both Cities memorialized by an amendment to this MOU.

3. PAYMENT OF CONSTRUCTION COSTS.

A. Covina agrees to submit to West Covina invoices for construction and construction administration costs, in triplicate (and with supporting documentation satisfactory to Covina), that are itemized and specify (i) the particular construction service rendered; (ii) the total cost thereof; and (iii) that dollar amount which represents fifty percent (50%) of the total cost to reflect the total amount to be contributed by West Covina for the construction of the Roadway Improvements.

B. West Covina shall submit payment to Covina for the full amount showing due on any and all invoices submitted by Covina pursuant to this MOU, thirty (30) days following West Covina’s receipt of an invoice.

C. In the event that West Covina disputes the amounts stated on any itemized invoice, West Covina shall submit along with payment of the full amount showing due, including the amount in dispute, a written notice of such dispute and the basis for the dispute. The Parties shall endeavor to resolve any such disputes within a reasonable time after Covina’s receipt of a notice of dispute and payment. Any adjustments in the invoice amount upon resolution of the dispute will be credited to future invoices, or returned if no invoices are forthcoming.

ATTACHMENT E

4. MAINTENANCE. West Covina and Covina shall each perform and pay the cost of all operation and maintenance services, as necessary, for the proper operation, maintenance and repair of the Roadway Improvements, and any portion thereof, situated within their respective city limits.

5. INDEMNITY. West Covina and Covina both mutually agreed to indemnify, defend and hold harmless each other and their respective officers, agents, volunteers, servants and employees from any and all claims, demands, liabilities, debts, damages, suits, losses, actions and causes of action, of whatever kind, nature or sort, including, but not by way of limitation, wrongful death, personal injury or damage to property, the expenses of the defense of said parties and the payment of attorneys’ fees in any such claim or action, occurring or resulting, in any way, from the actual or alleged negligent acts or omissions or willful misconduct of either party arising out of the performance of services by either party, or their officers, agents, volunteers, servants and employees, in connection with the performance of this MOU.

6. TERM. This MOU shall be deemed to have become effective on the Effective Date and shall expire on December 31, 2022.

7. NOTICE. Any notice required or permitted to be sent to each party shall be sent by regular mail, addressed as follows:

City of West Covina
1444 West Garvey Avenue South
West Covina, CA 91790
ATTN: City Manager
City of Covina
125 E. College Street
Covina, CA 91723
ATTN: Rafael M. Fajardo
City Engineer

9. GOVERNING LAW/VENUE. This MOU shall be governed by the laws of the State of California. Any action or proceeding between the Parties concerning the interpretation of this MOU shall be instituted and prosecuted in the Los Angeles County Superior Court, Pomona Courthouse.

10. AMENDMENTS. Only a writing executed by the parties hereto or their respective successors and assigns may amend this MOU.

11. WAIVER. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this MOU shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in

ATTACHMENT E
respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

12. SEVERABILITY. If any provision of this MOU is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this MOU, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both Parties agree to substitute such provision(s) through good faith negotiations.

13. COUNTERPARTS. This MOU may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
[SIGNATURES ON FOLLOWING PAGE]

ATTACHMENT E
IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed by and through their respective authorized officers, as of the date first above written.

City of West Covina, a Municipal Corporation
Date By
David N. Carmany, City Manager
Approved as to Form: ATTEST:

Thomas P. Duarte, City Attorney Lisa Sherrick, Assistant City Clerk City of Covina, a Municipal Corporation
Date By
City Manager
Approved as to Form: ATTEST:

City Attorney City Clerk

ATTACHMENT E

EXHIBIT A
DESIGN

ATTACHMENT E

EXHIBIT B

COST ESTIMATE

ATTACHMENT E
Unit Price Total
1 Cold Mill 2-inch existing AC Pavement SF 21,160 $ 1.00 $ 21,160.00 2 Construct 1-inch AC Pavement Leveling Course D1 (PG 64-10) Ton 132 $ 93.00 $ 12,276.00 3 Construct 2-inch AC Pavement ARHM-CG-C (PG-64-16) Ton 265 $ 105.00 $ 27,825.00 4 Remove, dispose, and construct 8-inch thick PCC pavement per sppwc std. plan 132-3. over 90% RC SF 3,100 $ 17.00 $ 52,700.00 5 Adjust existing water/gas valve can/ irrigation meter box//pull box cover to grade. EA 2 $ 175.00 $ 350.00
6 Adjust manhole frame and cover to grade per sppwc std plan 205-2. EA 1 $ 600.00 $ 600.00 7 Signing and Striping pavement markings, Complete in place per Plans and Specifications LS 1 $ 8,000.00 $ 8,000.00
$122,911.00
10% Contingencies $ 12,291.10
Design (CEJ Engineers Inc.) $ 5,000.00
Inspection Fee (CEJ Engineers Inc.) $ 10,000.00
Grand Total $150,202.10
Alternate No. 1 - Citrus Avenue West Covina
Total (Alternate Bid No. 1)
City of Covina
Citrus Avenue Rehabilitation Project
West Covina Cost Estimate
Base Bid
Item Description Unit Qty. Gentry Brothers

ATTACHMENT E
CC Regular Meeting

AGENDA ITEM REPORT
ITEM NO. PH 1
Meeting: CC Regular Meeting - May 03 2022
Title: Consideration of Resolutions CC 2022-45, CC 2022-46 and CC 2022-47, Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 30), and to Call and Hold a Special Election (342 S Fourth Avenue, Covina)
Presented By: Brian K. Lee, AICP, Director of Community Development Recommendation: 1. City Council to open the public hearing and consider public testimony and close the public hearing; and

2. Adopt Resolution CC 2022-45, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 30) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and

3. Adopt Resolution CC 2022-46, calling a special election and submitting to the voters of Annexation No. 30 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 30 to finance public services, and the establishment of an appropriations limit; and

4. Adopt Resolution CC 2022-47, making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 30.

EXECUTIVE SUMMARY / BACKROUND:

At the March 15th , 2022, City Council meeting, the Council adopted the boundary map showing territory proposed to be annexed as Annexation No. 30, and declared its intention to authorize the annexation of that territory to Community Facilities District (CFD) No. 2007-1 (Public Services). The purpose of the CFD is to finance the public safety and park services that are provided to the territory within the District beyond that provided by the City generally. In Fiscal Year 2021-2022, it has been determined that the cost of these services, for each additional multi-family residential home, will be $550.58 per year. This program has been conceived with the intention that all future residential development, which results in a net increase of non-exempted residential units, would be required to annex to the CFD. The project at 342 S Fourth Avenue, Covina has a total of ten (10) multi-family residential units. The special tax will be applicable to ten (10) multi-family residential units in Annexation No. 30.

DISCUSSION:

The purpose of the public hearing is to 1) authorize the annexation of territory to the CFD (Annexation No. 30); 2) call and hold an election of property owners within the CFD, and 3) authorize the levy of a special tax within Annexation No. 30 to the CFD. The related resolutions are hereby presented to the City Council, pursuant to the Conditions of Approval for ten (10) new multi-family residential units to be built at 342 S Fourth Avenue, Covina, California. Pursuant to the Conditions of Approval for development of a multi-family development at 342 S Fourth Avenue, Covina, the applicant agreed to annex to the CFD, or to pay an in lieu fee based on the financial impact on Police, Fire, Emergency, and Parks services. The builder opted to annex into the CFD. Under the proposed CFD, in Fiscal Year 2021-2022, any newly constructed, non-exempted multi-family residential units are charged $550.58 per year for the following services: police, fire protection and suppression, paramedic services, and park maintenance. This Special Tax appears on the annual Property Tax bill for each unit. The Special Tax authorized by the CFD shall be levied on all units for which building permits were issued on or before May 1 of the preceding fiscal year.

FISCAL IMPACT:

The “Special Tax” authorized by the proposed Community Facilities District (CFD) will generate $5,505.80 annually, based on ten (10) net-new multi-family residential units at the FY 2021-2022 tax rate of $550.58 per multi-family unit and will be deposited to Account No. 2740-4800-45800. The Special Tax shall be used to pay for the following additional services in the District: police, fire protection and suppression, paramedic services, and park maintenance. The Special Tax will increase annually by the greater of two percent (2.00%), or the percentage change in the Consumer Price Index.

CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

Staff has determined that the annexation of the does not constitute a “project” under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15378(b)(4) because such annexation involves the creation of a government funding mechanism which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.

ATTACHMENTS:

Attachment A - Annexation 30 Map - 342 S Fourth Avenue
Attachment B - Resolution CC 2022-45 Annex. 30
Attachment C - Resolution CC 2022-46 Annex. 30
Attachment D - Resolution CC 2022-47 Annex. 30
Respectfully submitted,

W Dexter St
W Puente St
S 4th Ave
S
3rd
Av
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S
A
dl e
n
vil el Av
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W Puente Ave
W Redwood Ct
S
Ald
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ville
Av
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ANNEXATION MAP NO. 30
COMMUNITY FACILITIES DISTRICT NO. 2007-1
(PUBLIC SERVICES)

CITY OF COVINA

COUNTY OF LOS ANGELES

STATE OF CALIFORNIA
SHEET 1 OF 1 FILED IN THE OFFICE OF THE CITY CLERK THIS ________ DAY OF ____________, 202_.

I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING
PROPOSED BOUNDARIES OF ANNEXATION NO. 30 TO
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC

SERVICES), CITY OF COVINA, COUNTY OF LOS ANGELES,

STATE OF CALIFORNIA, WAS APPROVED BY THE CITY

COUNCIL OF THE CITY OF COVINA AT A REGULAR
MEETING THEREOF, HELD ON THE ________ DAY OF
_______________, 202__, BY ITS RESOLUTION NO.
_______________.
____________________________________________________

GEORGIANNA NICOLE ALVAREZ, CHIEF DEPUTY CITY CLERK

CITY OF COVINA
FILED THIS _______ DAY OF _____________, 202__, AT THE
HOUR OF __________ O'CLOCK __.M. IN THE BOOK ________

OF MAPS OF ASSESSMENT AND COMMUNITY FACILITIES
DISTRICTS, PAGE(S) ______ AND AS INSTRUMENT NO.
__________________ IN THE OFFICE OF THE COUNTY

RECORDER IN THE COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA.
__________________________

BY DEPUTY

COUNTY RECORDER

COUNTY OF LOS ANGELES

STATE OF CALIFORNIA

REFERENCE IS MADE TO THAT BOUNDARY MAP OF
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC

SERVICES) OF THE CITY OF COVINA RECORDED WITH

THE LOS ANGELES COUNTY RECORDER'S OFFICE ON
MAY 18, 2007, AS DOCUMENT NO. 20071218337 IN THE

BOOK OF MAPS OF ASSESSMENT AND COMMUNITY
FACILITIES DISTRICTS.

THE LINES AND DIMENSIONS OF EACH LOT OR PARCEL

SHOWN ON THIS DIAGRAM SHALL BE THOSE LINES AND

DIMENSIONS AS SHOWN ON THE LOS ANGELES COUNTY
ASSESSOR'S MAPS FOR THOSE PARCELS LISTED.

THE LOS ANGELES COUNTY ASSESSOR'S MAPS SHALL

GOVERN FOR ALL DETAILS CONCERNING THE LINES AND
DIMENSIONS OF SUCH LOTS OR PARCELS.

LEGEND

ANNEXATION BOUNDARY
T1 MAP REFERENCE NUMBER
T1
¹

MAP REFERENCE
NUMBER

ASSESSOR'S PARCEL
NUMBER
1 8444-010-028

RESOLUTION CC 2022-45

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY
TO COMMUNITY FACILITIES DISTRICT NO. 2007-1 (ANNEXATION NO. 30) AND AUTHORIZING THE LEVY OF A SPECIAL TAX AND

SUBMITTING THE LEVY OF TAX TO THE QUALIFIED ELECTORS
WHEREAS, this Council, on March 15, 2022, adopted Resolution CC 2022-24 (hereafter referred to as the “Resolution of Intention”) stating its intention to annex territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (“CFD No. 2007-1”), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”); and WHEREAS, a copy of the Resolution of Intention, which states the authorized services to be provided and financed by CFD No. 2007-1, and a description and map of the proposed boundaries of the territory to be annexed to CFD No. 2007-1 (“Annexation No. 30”), is on file with the City Clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein; and
WHEREAS, on the 3
rd of May, 2022, this Council held a noticed public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to CFD No. 2007-1; and
WHEREAS, at said hearing all interested persons desiring to be heard on all matters pertaining to the annexation of territory to CFD No. 2007-1 and the levy of said special taxes within the area proposed to be annexed were heard and a full and fair hearing was held; and WHEREAS, prior to the time fixed for said hearing, written protests had not been filed against the proposed annexation of territory to CFD No. 2007-1 by (i) 50% or more of the registered voters, or six registered voters, whichever is more, residing in CFD No. 2007-1, or (ii) 50% or more of the registered voters, or six registered voters, whichever is more, residing in the territory proposed to be annexed to CFD No. 2007-1, or (iii) owners of one-half or more of the area of land in the territory within CFD 2007-1 and not exempt from special tax, or (iv), owners of one-half or more of the area of land in the territory proposed to be annexed to CFD No. 2007- 1 and not exempt from the special tax; and
WHEREAS, a boundary map for Annexation No. 30 to CFD No. 2007-1 has been filed with the County Recorder of the County of Los Angeles, which map shows the territory to be annexed in these proceedings, and a copy thereof is on file with the City Clerk.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Authorization. All prior proceedings taken by this Council with respect to CFD No. 2007-1 and the proposed annexation of territory thereto have been duly considered and are hereby determined to be valid and in conformity with the Act.

Resolution CC 2022-45 Page 2 of 4
SECTION 3. Boundaries. The description and map of the boundaries of the territory to be annexed to CFD No. 2007-1, on file with the City Clerk, are hereby finally approved, are incorporated herein by reference, and shall be included within the boundaries of CFD No. 2007- 1, and said territory is hereby annexed to CFD No. 2007-1, subject to voter approval of the levy of the special taxes therein as hereinafter provided.

SECTION 4. Services. The services which CFD No. 2007-1 is authorized to finance are in addition to those provided in or required for the territory within CFD No. 2007-1 and the territory to be annexed to CFD No. 2007-1 and will not be replacing services already available.

A general description of the services to be financed is as follows:

PUBLIC SERVICES
New police services, fire protection and suppression services, paramedic services, and park maintenance, including but not limited to (i) the costs of contracting services, (ii) related facilities, equipment, vehicles, ambulances, fire apparatus and supplies, (iii) the salaries and benefits of City staff that directly provide police services, fire protection and suppression services, paramedic services, and park maintenance respectively, and (iv) City overhead costs associated with providing such services within CFD No. 2007-1. The Special Tax provides only partial funding for Public Services.

SECTION 5. Special Taxes. It is the intention of this City Council that, except where funds are otherwise available, a special tax sufficient to pay for said services to be provided in CFD No. 2007-1 and the territory proposed to be annexed as part of Annexation No. 30, secured by recordation of a continuing lien against all non-exempt real property in Annexation No. 30, will be levied annually within the boundaries of Annexation No. 30 from and after the annexation of such property to CFD No. 2007-1. The special taxes shall be those as originally authorized through the formation of CFD No. 2007-1 and adopted by Ordinance of this legislative body, and no changes or modifications are proposed in the special taxes from those as originally set forth and made applicable to CFD No. 2007-1.

For particulars as to the rate and method of apportionment of the proposed special tax (the “RMA”), reference is made to the attached and incorporated Exhibit “A,” which sets forth in sufficient detail the method of apportionment to allow each landowner or resident within Annexation No. 30 to clearly estimate the maximum annual amount that said person will have to pay on said special tax.

SECTION 6. Election. The provisions of the Resolution of Intention of the City, each as heretofore adopted by this Council, are by this reference incorporated herein as if fully set forth herein.
(a) Pursuant to the provisions of the Act, the proposition of the levy of the special tax within Annexation No. 30 shall be submitted to the voters within Annexation No. 30 at an election called therefore as hereinafter provided. This Council hereby finds that twelve (12) or more persons have not been registered to vote within Annexation No. 30 for each of the 90

Resolution CC 2022-45 Page 3 of 4
days preceding the close of the hearing heretofore conducted and concluded by this Council for the purposes of these annexation proceedings. Accordingly, and pursuant to Section 53326 of the Act, this Council finds that for purposes of these proceedings the qualified electors are the landowners within Annexation No. 30 and that the vote shall be by said landowners, each having one vote for each acre or portion thereof such landowner owns in Annexation No. 30.
(b) Pursuant to Section 53326 of the Act, the election shall be conducted by mail ballot under applicable sections of the California Elections Code, commencing with Section 4000 of said code with respect to elections conducted by mail. The Council called a special election to consider the measures described and incorporated in the ballot, attached as Exhibit “B,” which election was held on May 3rd, 2022, (hereafter referred to as “Election Day”). The City Clerk was the election official to conduct the election and provided each landowner in the territory to be annexed to CFD No. 2007-1, a ballot in the form of Exhibit “B”, which form is hereby approved. The City Clerk has accepted the ballots of the qualified electors received prior to 7:30 p.m. on Election Day, whether received by mail or by personal delivery. (c) This Council hereby further finds that the provision of Section 53326 of the Act requiring a minimum of 90 days to elapse before said election is for the protection of voters, has been waived by the voters and the date for the election hereinabove specified is established accordingly.

SECTION 7. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this 3
rd day of May, 2022.

City of Covina, California
BY:

PATRICIA CORTEZ, Mayor
ATTEST:
___________________________________________

GEORGIANNA NICOLE ALVAREZ
Chief Deputy City Clerk

Resolution CC 2022-45 Page 4 of 4

CERTIFICATION
I, Georgianna Nicole Alvarez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2022-45 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 3
rd day of May, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:

GEORGIANNA NICOLE ALVAREZ
Chief Deputy City Clerk

Resolution CC 2022-45 Exhibit A

EXHIBIT A

FIRST AMENDED RATE AND METHOD OF APPORTIONMENT

Resolution CC 2022-45 Exhibit A

FIRST AMENDED

RATE AND METHOD OF APPORTIONMENT

CITY OF COVINA
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC SERVICES) A special tax as hereinafter defined shall be levied on and collected for Community Facilities District No. 2007-1 (Public Services) of the City of Covina (“CFD No. 2007-1”) each Fiscal Year, commencing in Fiscal Year 2007-2008, in an amount determined by the City Council of the City of Covina through the application of the appropriate Special Tax for “Developed Property,” as described below. All of the real property in CFD No. 2007-1, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent, and in the manner herein provided.

A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Act” means the Mello-Roos Communities Facilities Act of 1982 as amended, being Chapter

2.5, Division 2 of Title 5 of the Government Code of the State of California. “Administrative Expenses” means any actual ordinary and necessary expense of the City of Covina, or designee thereof or both, to carry out the administration of CFD No. 2007-1 related to the determination of the amount of the levy of the Special Tax, the collection of the Special Tax including the expenses of collecting delinquencies, the payment of a proportional share of salaries and benefits of any City employee whose duties are directly related to the administration of CFD No. 2007-1, fees and expenses for counsel, Special Tax consultant and other consultants hired by the City in relation to CFD No. 2007-1, costs associated with responding to public inquiries regarding CFD No. 2007-1, and costs otherwise incurred in order to carry out the authorized purposes of CFD No. 2007-1.
“Affordable Housing” means any Unit within CFD No. 2007-1 that is subject to a written and recordable covenant, deed restriction, resale restriction, regulatory agreement or similar agreement with either the City of Covina or the Redevelopment Agency of the City of Covina, which restricts the amount of rent for that Unit to “affordable rent” (as that term is defined in California Health and Safety Code Section 50053) for a period of not less than fifty-five (55) years, or which restricts the purchase price for that Unit to “affordable housing cost” (as that term is defined in California Health and Safety Code Section 50052.5) for a period of not less than forty-five (45) years. A Unit shall no longer be considered Affordable Housing following the expiration or termination of the applicable covenant, restriction or agreement. “Annual Escalation Factor” means for the Special Tax, the greater of (i) two percent (2.00%), or (ii) the percentage change in the Consumer Price Index for the Calendar Year ending in December of the prior Fiscal Year.
“Assessor’s Parcel” means a lot or parcel of land designated on an Assessor’s Parcel Map with an assigned Assessor’s Parcel number within the boundaries of CFD No. 2007-1.

Resolution CC 2022-45 Exhibit A
“Assessor’s Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor’s Parcel number.
“Base Year” means Fiscal Year ending June 30, 2008.
“Boundary Map” means the map of the boundaries for CFD No. 2007-1, as approved by the City Council, and recorded with the County in maps of assessments and community facilities districts.
“Building Permit” means a permit for new construction for a residential dwelling Unit. For purposes of this definition, “Building Permit” shall not include permits for construction or installation of retaining walls, utility improvements, or other such improvements not intended for human habitation.
“Calendar Year” means the period commencing January 1 of any year and ending the following December 31.
“CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirements and providing for the levy and collection of the Special Tax.
“CFD No. 2007-1” means Community Facilities District No. 2007-1 (Public Services) established by the City under the Act.
“City” means the City of Covina.
“City Council” means the City Council of the City, acting as the Legislative Body of CFD No. 2007-1, or its designee.
“Consumer Price Index” means the index published by the U.S. Department of Labor, Bureau of Labor Statistics for all urban consumers in the Los Angeles-Riverside-Orange County area.
“County” means the County of Los Angeles.
“Developed Property” means all Assessor’s Parcels within CFD No. 2007-1 for which Building Permits were issued on or before May 1 preceding the Fiscal Year for which the Special Tax is being levied, provided that a Final Map was created on or before January 1 of the prior Fiscal Year and that each such Assessor's Parcel is associated with a Lot, as determined reasonably by the City and/or CFD administrator.
“Exempt Property” means all Assessor’s Parcels within CFD No. 2007-1 designated as being exempt from the Special Tax as determined in Section F. “Final Map” means a subdivision of property evidenced by the recordation of a final map, parcel map, or lot line adjustment, pursuant to the Subdivision Map Act (California Government Code Section 66410 et seq.) or the recordation of a condominium plan pursuant to California Civil Code 1352 that creates individual lots for which Building Permits may be issued without further subdivision.

Resolution CC 2022-45 Exhibit A
“Fiscal Year” means the period commencing on July 1 of any year and ending the following June 30.
“Lot” means an individual legal lot created by a Final Map for which a Building Permit could or has been issued.
“Maximum Special Tax” means the Maximum Special Tax determined in accordance with Section C, which can be levied by CFD No. 2007-1 in any Fiscal Year on Taxable Property within CFD No. 2007-1.
“Mixed-Use Property” means all Assessor’s Parcels of Developed Property for which Building Permit(s) have been issued for purposes of constructing Non-Residential Property and Residential Property. Residential Units on Mixed-Use Property shall be classified as MultiFamily Residential. “Multi-Family Residential” means all Assessor’s Parcels of Developed Property for which a Building Permit has been issued for purposes of constructing a residential structure consisting of two or more residential Units that share common walls, including, but not limited to, duplexes, triplexes, town homes, condominiums, apartment Units, and residential Units on Assessor’s Parcels that are considered Mixed-Use Property. “Non-Residential Property” means all Assessor’s Parcels for which a Building Permit was issued for any type of non-residential use.
“Public Property” means any property within the boundaries of CFD No. 2007-1 that is owned by or irrecoverably dedicated to the City, the federal government, the State of California, the County, CFD No. 2007-1, or other public agency. For purposes of this definition, property owned by the Redevelopment Agency of the City of Covina is not considered Public Property and any property owned by the Redevelopment Agency will be subject to the levy of a Special Tax in accordance with Sections C and D herein.
“Public Services” means new police services, fire protection and suppression services, paramedic services, and park maintenance, including but not limited to (i) the costs of contracting services, (ii) related facilities, equipment, vehicles, ambulances, fire apparatus and supplies, (iii) the salaries and benefits of City and Fire District staff that directly provide police services, fire protection and suppression services, paramedic services, and park maintenance, and (iv) City and Fire District overhead costs associated with providing such services within CFD No. 2007-1. The Special Tax provides only partial funding for police, fire protection services, paramedic services, and park maintenance.
“Special Tax” means any special tax authorized to be levied by CFD No. 2007-1 pursuant to the Act to fund the Special Tax Requirement.
“Single-Family Residential” means all Assessor’s Parcels of Developed Property for which a Building Permit has been issued for purposes of constructing one single-family residential dwelling Unit.
“Taxable Property” means all Assessor’s Parcels within CFD No. 2007-1 that are not exempt from the levy of the Special Tax.

Resolution CC 2022-45 Exhibit A
“Tax Class” means any of the classes listed in Table 1 below. “Undeveloped Property” means all Assessor’s Parcels within CFD No. 2007-1 for which Building Permits have not been issued and that is not classified as Approved Property or Public Property.
“Unit” means any separate residential dwelling unit in which a person or persons may live, which comprises an independent facility capable of conveyance separate from adjacent residential dwelling units and is not considered to be for commercial or industrial use.

B. CLASSIFICATION OF ASSESSOR’S PARCELS
Each Fiscal Year, beginning with Fiscal Year 2007-2008, each Assessor’s Parcel within CFD No. 2007-1 shall be classified as Developed Property or Exempt Property. In addition, each Fiscal Year, beginning with Fiscal Year 2007-2008, each Assessor’s Parcel of Developed Property shall be further classified as Single-Family Residential, Multi-Family Residential, or Mixed-Use Property.

C. MAXIMUM ANNUAL SPECIAL TAX
The Maximum Special Tax for each Assessor’s Parcel classified as Single-Family Residential, MultiFamily Residential, and Mixed-Use Property in Fiscal Year 2007-2008 shall be equal to the Maximum Special Tax set forth in Table 1.

TABLE 1

MAXIMUM ANNUAL SPECIAL TAX RATES
Fiscal Year 2007-2008
Tax Class Description Maximum
Special Tax
1 Single-Family Residential $527 per Unit
2 Multi-Family Residential $395 per Unit
3 Mixed-Use Property $395 per Unit
For each subsequent Fiscal Year following the Base Year, the Maximum Special Tax for each Assessor’s Parcel classified as Developed Property shall be adjusted by the Annual Escalation Factor.

Multiple Tax Classes
In some instances an Assessor’s Parcel may contain more than one Tax Class. The Maximum Special Tax levied on such Assessor’s Parcel shall be the sum of the Maximum Special Tax that can be imposed on all Tax Classes located on that Assessor’s Parcel.

D. METHOD OF APPORTIONMENT OF SPECIAL TAX
Commencing with Fiscal Year 2007-2008, and for each subsequent Fiscal Year, the Special Tax shall be levied on each Assessor’s Parcel of Developed Property at the applicable Maximum Special Tax as set forth in Section C.

Resolution CC 2022-45 Exhibit A
E. TERMINATION OF SPECIAL TAX
The Special Tax shall be levied in perpetuity to fund Public Services provided to CFD No. 2007-1.

F. EXEMPTIONS
The City shall classify as Exempt Property: (i) Public Property, (ii) Non-Residential Property, (iii) Undeveloped Property, (iv) Affordable Housing, or (v) Assessor’s Parcels with public or utility easements making impractical their utilization for other purposes than those set forth in the easement.

G. APPEALS
Any property owner claiming that the amount or application of the Special Tax is not correct may file a written notice of appeal with the City Council not later than twelve months after having paid the first installment of the Special Tax that is disputed. A representative(s) of CFD No. 2007-1 shall promptly review the appeal, and if necessary, meet with the property owner, consider written and oral evidence regarding the amount of the Special Tax, and rule on the appeal. If the representative’s decision requires that the Special Tax for an Assessor’s Parcel be modified or changed in favor of the property owner, a cash refund shall not be made, but an adjustment shall be made to the Special Tax on that Assessor’s Parcel in the subsequent Fiscal Year(s).

H. MANNER OF COLLECTION
The annual Special Taxes shall be collected in the same manner and at the same time as ordinary ad valorem property taxes, provided, however, that CFD No. 2007-1 may collect the Special Taxes at a different time or in a different manner if necessary to meet its financial obligations.

Resolution CC 2022-45 Exhibit B

EXHIBIT B

SAMPLE BALLOT

Resolution CC 2022-45 Exhibit B

RESOLUTION CC 2022-46

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,

CALIFORNIA, CALLING A SPECIAL ELECTION AND SUBMITTING
TO THE VOTERS OF ANNEXATION NO. 30 OF CITY OF COVINA
COMMUNITY FACILITIES DISTRICT NO. 2007-1 (PUBLIC SERVICES)

PROPOSITIONS REGARDING THE ANNUAL LEVY OF SPECIAL
TAXES WITHIN ANNEXATION NO. 30 TO FINANCE PUBLIC

SERVICES, AND THE ESTABLISHMENT OF AN APPROPRIATIONS
LIMIT
WHEREAS, pursuant to Section 53339.7 of the California Government Code the City Council (hereafter referred to as the “City Council”) of the City of Covina (the “City”) has adopted the resolution authorizing the annexation of territory to City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California (“CFD No. 2007-1”); and
WHEREAS, by that resolution, the City Council called a special election on the propositions to be submitted to the voters of the territory proposed to be annexed to CFD No. 2007-1 (“Annexation No. 30”) with respect to the levy of special taxes therein for the financing of public services within CFD No. 2007-1; and
WHEREAS, pursuant to Section 53326 of the California Government Code, it is necessary that the City Council submit to the voters of Annexation No. 30 the annual levy of special taxes on taxable property within Annexation No. 30; and WHEREAS, pursuant to Section 53325.7 of the California Government Code and the provisions of said Code, the City Council may also submit to the voters of Annexation No. 30 a proposition for the establishment of an appropriations limit for Annexation No. 30; and WHEREAS, twelve (12) or more registered voters have not resided within the territory of Annexation No. 30 for each of the ninety (90) days preceding May 3, 2022.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Findings. The City Council finds that: (i) the foregoing recitals are true and correct; (ii) 12 persons have not been registered to vote within the territory to be annexed to CFD No. 2007-1 for each of the 90 days preceding the close of the public hearing on May 3, 2022; (iii) pursuant to Section 53326 of the California Government Code, as a result of the findings set forth in clause (ii) above, the vote in the special election called by this resolution shall be by the landowners of the territory to be annexed to CFD No. 2007-1, whose property would be subject to the special taxes if they were levied at the time of the election, and each landowner shall have one vote for each acre, or portion thereof, which he or she owns within Annexation No. 30 which would be subject to the proposed special taxes if they were levied at the time of the election; (iv) the owners of all of the land in Annexation No. 30 by written consent (a) waived the time limits set forth in Section 53326 of the California Government Code

Resolution CC 2022-46 page 2 of 4
for holding the election called by this resolution and the election on the propositions (b) consented to the holding of the election on May 3, 2022, (c) waived notice and mailed notice of the time and date of the election, (d) waived an impartial analysis by the City Attorney of the ballot propositions pursuant to Section 9280 of the California Elections Code and arguments and rebuttals pursuant to Sections 9281 to 9287, inclusive, and 9295 of that Code, and mailing of a statement pursuant to Section 9401 of that Code, and (e) waived a synopsis of the measures to be included in the official ballot for said elections pursuant to Section 12111 of that Code; and (v) the City Clerk (hereafter referred to as the “City Clerk”) has consented to the holding of the election on May 3, 2022.

SECTION 2. Call of Election. The City Council hereby calls and schedules an election for May 3, 2022, on the proposition of the annual levy of special taxes on taxable property within Annexation No. 30 to CFD No. 2007-1 to finance public services within the CFD No. 2007-1, and on the proposition of the establishment of an appropriations limit for Annexation No. 30 to CFD No. 2007-1.

SECTION 3. Propositions. The propositions to be submitted to the voters of Annexation No. 30 at such special election shall be as follows:

Proposition A: Shall special taxes be levied annually on taxable property within the territory to be annexed into the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California (“Annexation No. 30”); and collected so long as the special taxes are needed to pay for police services, fire protection and suppression services, paramedic services, and park maintenance at the special tax rates and pursuant to the method of apportioning the special taxes set forth in Exhibit “B” to the Resolution of Intention, Resolution No. 07-6578, adopted by the City Council of the City of Covina on May 1, 2007, and as amended by Resolution No. 09-6743?
Proposition B: Shall an appropriations limit, as defined by subdivision (h) of Section 8 of Article XIIIB of the California Constitution, be established for Annexation No. 30 to the City of Covina Community Facilities District No. 2007-1 (Public Services), County of Los Angeles, State of California, in the amount of $100,000 per annum? The First Amended Rate and Method of Apportionment is attached as Exhibit A.

SECTION 4. Conduct of Election. Except as otherwise provided in Section 5 hereof, the special election shall be conducted by the City Clerk in accordance with the provisions of the California Elections Code governing mail ballot elections of cities, and in particular the provisions of Division 4 (commencing with Section 4000), of that Code, insofar as they may be applicable.

SECTION 5. Election Procedures. The procedures to be followed in conducting the special election on (i) the proposition with respect to the levy of special taxes on taxable property within Annexation No. 30 to CFD No. 2007-1 to pay for public services, and (ii) the proposition with respect to the establishment of an appropriations limit for Annexation No. 30 to CFD No. 2007-1 in the amount of $100,000 per annum shall be as follows:

Resolution CC 2022-46 page 3 of 4
(a) Pursuant to Section 53326 of the California Government Code, ballots for the special election shall be distributed to the qualified electors by the City Clerk by mail or by personal service.
(b) Pursuant to applicable sections of the California Elections Code governing the conduct of mail ballot elections of cities, and in particular Division 4 (commencing with Section 4000) of that Code with respect to election conducted by mail, the City Clerk, or designated official, shall mail or deliver to each qualified elector an official ballot in the appropriate form, and shall also mail or deliver to all such qualified electors a ballot pamphlet, instructions to voter, and a return identification envelope addressed to the City Clerk for the return of voted official ballots.
(c) The official ballot to be mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the name of the landowner-voter and the number of votes to be voted by the landownervoter. (d) The return identification envelope mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: (i) the name of the landowner, (ii) the address of the landowner, (iii) a declaration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, (iv) the printed name and signature of the voter, (v) the address of the voter, (vi) the date of signing and place of execution of the declaration, and (vii) a notice that the envelope contains an official ballot and is to be opened only by the City Clerk. (e) The information to voter form to be delivered by the City Clerk to the landowner-voter shall inform them that the official ballot shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted by 7:30 p.m. on the 3
rd day of May, 2022; provided that if all qualified
electors have voted, the election shall be closed with the concurrence of the City Clerk.
(f) Upon receipt of the return identification envelope, which are returned prior to the voting deadline on the date of the election, the City Clerk shall canvass the votes cast in the election, and shall file a statement with the City Council as to the results of such canvass and the election on each proposition set forth in the official ballot.

SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

Resolution CC 2022-46 page 4 of 4
APPROVED and PASSED this 3
rd day of May, 2022.

City of Covina, California
BY:

PATRICIA CORTEZ, Mayor
ATTEST:
___________________________________________

GEORGIANNA NICOLE ALVAREZ
Chief Deputy City Clerk

CERTIFICATION
I, Georgianna Nicole Alvarez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2022-46 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 3
rd day of May, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dated:

GEORGIANNA NICOLE ALVAREZ
Chief Deputy City Clerk