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MINUTES OF JULY 19,2022
REGULAR MEETING OF THE COVINA CITY COUNCIL/SUCCESSOR AGENCY TO
THE COVINA REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING
AUTHORITY/COVINA HOUSING AUTHORITY HELD IN THE COUNCIL CHAMBER OF CITY HALL, 125 EAST COLLEGE STREET, COVINA, CALIFORNIA
AND VIRTUALLY VIA ZOOM
This meeting was conducted in accordance with Assembly Bill 361, regarding the COVID-19 pandemic.
CALL TO ORDER/ROLL CALL
Mayor Cortez called the Council/Agency/Authority meeting to order at 6:32 p.m., Councilmember Linares joined the meeting at 6:35 p.m. and Councilmember King joined the meeting at 6:36 p.m.
PUBLIC COMMENTS—None.
CLOSED SESSION
Mayor Cortez recessed the Council to Closed Session at 6:34 p.m. for the following:
A. Government Code § 54957 — PUBLIC EMPLOYEE PERFORMANCE
EVALUATION
Title: City Manager
B. Government Code § 54957 — PUBLIC EMPLOYEE PERFORMANCE
EVALUATION
Title: City Attorney
RECONVENE AND CALL TO ORDER
Mayor Cortez called the Regular Council/Agency/Authority meeting to order at 7:33 p.m. with all Councilmembers present.
ROLL CALL
Councilmembers Present: Hector Delgado, John C. King, Victor Linares, Mayor Pro TemNice-Chair Walter Allen, 111, and Mayor/Chair Patricia Cortez.
Councilmembers Absent: None.
Elected Members Present: City Clerk Drew Aleman.
Elected Members Absent: City Treasurer Neil Polzin.
Staff Members Present: City Manager Chris Marcarello, City Attorney Candice K. Lee, Police Chief David Povero, Administrative Services Director Anita Agramonte, Community Development Director Brian Lee, Parks & Recreation/Library Services Director Lisa Evans, C'OUNCIL/CSA/CPFA/CLIA MINUTES Page 1 of 9 July 19,2022
Public Works Director Andy Buffington, Deputy City Manager Angel Carrillo,and Interim Chief Deputy City Clerk Evelyn Leach.
PLEDGE OF ALLEGIANCE
Led by Councilmember King.
INVOCATION
Given by Covina Police Chaplain Dave Truax.
CLOSED SESSION REPORT
City Attorney Lee announced no reportable action was taken.
PRESENTATIONS
A. Recognition of Luke Ellison.
Mayor Cortez presented a proclamation to Luke Ellison of Support Solutions Homeless Services in recognition of his work with people experiencing homelessness and the "You're Hired!"job training program.
PUBLIC COMMENTS
Jennifer Saravia commented on her experience with Mr. Ellison and thanked him for his support.
Dave Truax presented the new Executive Director for Support Solutions,Jeffrey Richardson. Mr.
Richardson introduced himself and stated his excitement to work with the community.
Nathan Ilejay requested the city examine ways to reduce accidents on Citrus near the entrance to the Citrus Promenade townhomes and a speedbump within the community.
Michaela Martin promoted a community event by Delta Sigma Theta and other nonprofits at the YMCA on Saturday where they will be handing out resources, food, and vaccines. Ms. Martin also expressed her dissatisfaction with two empty lots off Vecino and Kenoak and requested the city examine potential uses or encourage upkeep of the property.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Linares encouraged residents to partake in the programs offered by the Parks & Recreation Department.
Councilmember Delgado commented on his attendance at a ribbon cutting for a local business and stated he looked forward to welcoming more businesses to the city.
Mayor Pro Tem Allen reported the following from his attendance at the League of California Cities executive board meeting: The creation of a governance committee for the League,a neutral vote for Prop 26, an in-house gambling initiative for casinos, and a vote to oppose Prop 27, a COUNCIL/CSA/CPFA/CHA MINUTES Page 2 of 9 July 19, 2022
statewide gambling initiative. Mayor Pro Tern Allen gave kudos to the Covina Baseball League boys' teams for making it to the World Series. He also provided an update regarding the recently appointed ad-hoc committee to update policy, procedures, and decorum of elected officials. He indicated that a recommendation for council will be provided in the near future.
Councilmember King echoed Mayor Pro Tem Allen's kudos to the Pony League for reaching the World Series.He also highlighted the Monday night concert,Wednesday night movie,and Friday night skate events provided by the Parks & Recreation Department.
Mayor Cortez encouraged residents to use the Covina mobile phone app to report issues around the city and thanked staff for quick response times to requests.
CITY MANAGER COMMENTS
City Manager Marcarello announced that agenda items CC 4 and CC 5 have an administrative error in the numbering of the resolutions. The numbering has been corrected and is as follows:
• CC 4—Corrected Resolution number is CC 2022-79
• CC 5 —Corrected Resolution number(s) are CC 2022-81 and CC 2022-82
CONSENT CALENDAR
A motion was made by Mayor Pro Tem Allen, seconded by Councilmember Linares, to approve Consent Calendar items CC 1 — 25 with the corrections recommended by City Manager Marcarello.
Motion approved by roll call vote for Consent Calendar items CC 1 —25 as follows:
AYES: DELGADO, KING,LINARES,ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CC 1. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority approved the Minutes of the July 5, 2022, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority approved the Minutes of the July 5, 2022, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority as amended.
CC 3. City Council/Successor Agency to the Covina Redevelopment Agency approved Payment of Demands in the amount of$2,044,141.28.
CC 4. City Council adopted Resolution CC 2022-79, A Resolution to Amend the Fiscal Year 2022-2023 Operating Budget to Accommodate the Reorganization of the Community Development Department and the Reclassification of Subject Positions.
COUNCIL/CSA/CPFA/CHA MINUTES Page 3 of 9 July 19, 2022
CC 5. City Council adopted Resolution CC 2022-81 initiating proceedings for the annexation of territory (Zone 13 and Zone 14) to Covina Landscape District No. 1 and the levy and collection of annual assessments related thereto commencing with FY 2022/2023, pursuant to the Provisions of Part 2 of Division 15 of California Streets and Highways Code; and Adopted Resolution CC 2022-82 declaring the City's intention to annex territory (Zone 13 and Zone 14), levy and collect annual assessments and call for a property owner protest proceedings for the Covina Landscape District No. 1.
CC 6. City Council approved Second Amendment to Memorandum of Agreement with the San Gabriel Valley Council of Governments for Inspection Services for the Regional Edible Food Recovery Program through August 1, 2024, in an amount not-to-exceed $103,236.
CC 7. City Council approved and Made AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings.
CC 8. City Council adopted Resolution CC 2022-71 amending the Parks&Recreation and Library Services Department Fiscal Year 2022-23 Operating Budget to Increase the Revenue and Expenditure Allocation for the Rec and Read Covina Project Funded Through a California State Library Grant.
CC 9. City Council approved the Professional Services Agreement between the City of Covina and Interwest Consulting Group, Inc. for Planning Consulting Services with a Contract Amount Not to Exceed $400,000.
CC 10. City Council approved Resolution CC 2022-80, authorizing the Professional Services Agreement with Elie Farah, Inc. for Professional Engineering Services Related to a Water Infiltration Feasibility Study for Three Street Segments within the Covina Town Center Specific Plan and Approve Resolution CC 2022-80 to Appropriate $5,200.00 from Measure W to Account 2510-5600-51990 to Pay for Services Related to the Study.
CC 11. City Council approved the Professional Services Agreement with Elie Farah, Inc. for Professional Engineering Services related to a Water Infiltration Feasibility Study for the Potential Development of a Navigation Center.
CC 12. City Council approved recommendation from Traffic and Parking Advisory Committee for the Speed Hump Installation Project on 2nd Avenue between Rowland Avenue to Workman Avenue; Award of Contract for Construction to WS Pave, Inc. in an Amount Not-to-Exceed $11,980; and authorized a project contingency amount of$1,200.
CC 13. City Council approved plans and specifications for the Grand Avenue Street Rehabilitation Project; awarded Contract to Sully-Miller Contracting Co. in the Amount of $1,694,765; authorized the City Manager to execute the contract; and authorized a project contingency amount of$100,000.
CC 14. City Council adopted on Second reading, Ordinance 22-11 for Zone Change (ZCH) 22-001 to Change the Official Zoning Map of the City of Covina Changing the Zoning District from M-1 (Light Manufacturing)to C-4(Highway Commercial)for Property Located at 744 N. Grand Avenue—APN: 8428-022-016.
CC 15. City Council authorized the City Manager to finalize and execute an agreement with CUES Inc. to procure Sewer Inspection and Support Software Program - GraniteNet Asset Inspection and Decision Support Software & Equipment and Adopted COUNCIL/CSA/CPFA/CHA MINUTES Page 4 of 9 July 19, 2022
Resolution CC 2022-72 to amend the Fiscal Year 2022-2023 Public Works Budget to appropriate $90,712.10 from the Sanitary Sewer Fund Balance for this purchase.
CC 16. City Council approved the Professional Services Agreement Between the City of Covina and Alarm Program Systems LLC for Alarm Management and Billing Services.
CC 17. City Council approved the recommendation of the Traffic & Parking Advisory Commission to Install a Northbound & Southbound Two-Way Stop Control Intersection at North Glendora Avenue and East Wingate Street.
CC 18. City Council approved Resolution CC 2022-73 Authorizing the Application for Grant Funds from the San Gabriel and Lower Los Angeles Rivers and Mountain Conservancy(RMC)for the Hollenbeck Park Urban Greening Revitalization Project.
CC 19. City Council approved the Professional Services Agreement with RKA Consulting Group for the Fenimore Avenue, Loma Vista & Calvados Avenue Water Main Replacement Project in an amount not-to-exceed$92,695 for design and engineering services.
CC 20. City Council authorized the Purchase of Three (3) 2022 Ford Explorer SUVs and related equipment retrofits in the amount of$160,000.
CC 21. City Council approved a Professional Services Agreement with MasterCorp Services LLC for Janitorial Services for the Covina Police Department.
CC 22. City Council approved a Professional Services Agreement with CEJ Engineers, Inc. for the Workman Avenue Street Rehabilitation Project in an amount not-to-exceed $49,900 for design and engineering services.
CC 23. City Council approved the Police Department Locker Room Renovation Project — Award of Contract for Design Services to EC+Associates Engineering, Inc. in the Amount of$98,870.
CC 24. City Council canceled the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority regular scheduled Joint Meeting of August 2, 2022; and directed the City Clerk's Office to post the required notice of cancelation.
CC 25. City Council Designated Voting Delegate Mayor Pro Tern Walt Allen, III and Mayor Patricia Cortez as Alternate to represent the City at the Annual Business Meeting of the League of California Cities Annual Conference Which Includes the Annual Business Meeting- September 7-9,2022. Council also directed the Deputy City Clerk to submit the required "Voting Delegate Form" to the League's Sacramento Office no later than September 2, 2022.
PUBLIC HEARING
PH 1. Adoption of Resolutions Approving the Engineer's Report for Levying Assessments on the Vehicle Parking District No. 1 for Fiscal Year 2023 and Confirming the Engineer's Report Dated July 5, 2022 and Ordering the Levying and Collection of Assessments for Vehicle Parking District No. 1 for Fiscal Year 2023.
Staff Recommendation:
1. Conduct the public hearing and consider all testimony that may be presented; COUNCIL/CSA/CPFA/CHA MINUTES Page 5 of 9 July 19, 2022
2. Adopt Resolution CC 2022-75 approving the Engineer's Report for levying assessments on the Vehicle Parking District No. 1 for Fiscal Year 2023; and
3. Adopt Resolution CC 2022-76 confirming the Engineer's Report dated July 5, 2022 and ordering the levying and collection of assessments for Vehicle Parking District No. 1 for Fiscal Year 2023.
Mayor Cortez opened the public hearing.
The agenda report was provided by Senior Management Analyst Sandy Costandi.
There were no public comments, therefore Mayor Cortez closed the public hearing.
A motion was made by Councilmember King, seconded by Councilmember Delgado,to approve Public Hearing item PH 1 as presented.
Motion approved by roll call vote for Public Hearing item PH 1 as follows:
AYES: DELGADO, KING,LINARES,ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
PH 2. Adoption of Resolution Confirming the Engineer's Report dated July 5, 2022 and Ordering the Levying of Assessments on the Covina Lighting District No. 1978-79 for Fiscal Year 2023.
Staff Recommendation:
1. Conduct the public hearing and consider all testimony that may be presented; and
2. Adopt Resolution CC 2022-74 confirming the Engineer's Report dated July 5, 2022 and ordering the levying of assessments on the Covina Lighting District No. 1978-1979 for Fiscal Year 2023.
Mayor Cortez opened the public hearing.
The agenda report was provided by Senior Management Analyst Costandi.
There were no public comments, therefore Mayor Cortez closed the public hearing.
A motion was made by Councilmember King, seconded by Councilmember Delgado,to approve Public Hearing item PH 2 as presented.
Motion approved by roll call vote for Public Hearing item PH 2 as follows:
AYES: DELGADO, KING,LINARES,ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
COUNCIL/CSA/CPFA/CHA MINUTES Page 6 of 9 July 19, 2022
PH 3. Adoption of Resolution Confirming the Engineer's Report Dated July 5, 2022 and Ordering the Levying of Assessments on Covina Landscaping District No. 1 for Fiscal Year 2023.
Staff Recommendation:
1. Conduct the public hearing and consider all testimony that may be presented; and
2. Adopt Resolution CC 2022-70 confirming the Engineer's Report dated July 5, 2022 and ordering the levying of assessments on the Covina Landscaping District No. 1 for Fiscal Year 2023.
Mayor Cortez opened the public hearing.
The agenda report was provided by Senior Management Analyst Costandi.
There were no public comments, therefore Mayor Cortez closed the public hearing.
A motion was made by Councilmember Delgado, seconded by Mayor Pro Tem Allen,to approve Public Hearing item PH 3 as presented.
Motion approved by roll call vote for Public Hearing item PH 3 as follows:
AYES: DELGADO,KING, LINARES, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CONTINUED BUSINESS—None.
NEW BUSINESS
NB 1. Covina Recreation Village Project Status Update; and, Resolution CC 2022-77 — A Resolution of the City Council of the City of Covina Amending the 2022/2023 Fiscal Year Capital Improvement Plan (CIP) Budget to Appropriate $150,000 from the City's Measure CC Funds to the Covina Recreation Village Project Accounts for the Purpose of Facilitating the Interior Improvement Plan for the Library Building Development and Performing Landscape Design Work for the "Library Garden and Tot-Lot/Playground" of the Covina Recreation Village Project Located at 640—680 N. Citrus Avenue.
Staff Recommendation:
1. Amend the Agreement with GGA to increase the design and engineering services by an additional $150,000 for the Purpose of Facilitating the Interior Improvement Plan for the Library Building Development and Performing Landscape Design Work for the"Library Garden and Tot-Lot/Playground and maintain a 10%Design Contingency for a total amended maximum agreement amount of$1,187,220; and
2. Approval of Resolution CC 2022-77, Amending the 2022/2023 Fiscal Year Capital Improvement Plan (CIP) Budget to Appropriate $150,000 from the COUNCIL/CSA/CPFA/CHA MINUTES Page 7 of 9 July 19, 2022
City's Measure CC funds to the Covina Recreation Village Project Accounts as listed in the Resolution.
The agenda report was provided by Community Development Director Lee and Public Works Director Bullington.
Questions and discussion included increases in construction cost, future and secured grant funding, community impact, and kudos to staff.
There were no public comments.
A motion was made by Councilmember Linares, seconded by Councilmember King, to approve New Business item NB 1 as presented.
Motion approved by roll call vote for New Business item NB 1 as follows:
AYES: DELGADO,KING, LINARES, CORTEZ
NOES: ALLEN
ABSTAIN: NONE
ABSENT: NONE
NB 2. Review of Draft of Local Cannabis Program Ordinance.
Staff Recommendation:
That the City Council:
1. Consider the draft ordinance and provide further direction; and
2. Consider Resolution CC 2022-78, appropriating funds to complete specialized services to further review a local program and authorize the City Manager to enter into professional services agreements to complete this work.
The agenda report was provided by Deputy City Manager Carrillo, City Attorney Maricela Marroquin, and Police Chief Povero.
Oscar Ruiz commented in support of including the option to include labor protection agreements (LPAs) as a requirement for dispensaries.
Michaela Martin provided public comment regarding state regulations and enforcement, increasing the number of dispensaries allowed in the city, potential real estate impacts, and cannabis delivery.
Mark Ramos also commented in support of LPAs with bonafide labor unions,as well as including a 24-hour contact, and potential litigation protections for the city.
Questions and discussion included increasing outreach to local school districts, additional research on the effects of dispensaries, community benefit components, worker protections, conditional use permits, potential state regulations, number of stores, local control, and the application selection process.
A motion was made by Councilmember King, seconded by Councilmember Linares to approve New Business item NB 2 with an amendment to Increase Outreach to Local School Districts.
COUNCIL/CSA/CPFA/CHA MINUTES Page 8 of 9 July 19, 2022
Motion approved by roll call vote for New Business item NB 2 as follows:
AYES: DELGADO,KING, LINARES, CORTEZ
NOES: ALLEN
ABSTAIN: NONE
ABSENT: NONE
ADJOURNMENT
At 9:36 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned, to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, August 16, 2022, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
Respectfully Submitted:
Fabian Vele
Deputy City Clerk
Appr• ced this 16th day of August, 2022:
P4 tricia ••rtez ayor hair
COUNCIL/CSA/CPFA/CHA MINUTES Page 9 of 9 July 19, 2022