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MINUTES OF AUGUST 16, 2022
REGULAR MEETING OF THE COVINA CITY COUNCIL/SUCCESSOR AGENCY TO
THE COVINA REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING
AUTHORITY/COVINA HOUSING AUTHORITY HELD IN THE COUNCIL CHAMBER OF CITY HALL, 125 EAST COLLEGE STREET, COVINA, CALIFORNIA AND
VIRTUALLY VIA ZOOM
This meeting was conducted in accordance with Assembly Bill 361, regarding the COVJD-19 pandemic.
CALL TO ORDER/ROLL CALL
Mayor Cortez called the Council/Agency/Authority meeting to order at 6:31 p.m. with all Councilmembers present.
PUBLIC COMMENTS—None.
CLOSED SESSION
Mayor Cortez recessed the Council to Closed Session at 6:32 p.m. for the following:
A. Government Code §54956.9(d)(1) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION:
Name of Case: Vega, Guillermo v. City of Covina
WCAB Case Nos:ADJ15003154, ADJ15002748, and ADJI5002744.
RECONVENE AND CALL TO ORDER
Mayor Cortez called the Regular Council/Agency/Authority meeting to order at 7:32 p.m. with all Councilmembers present.
ROLL CALL
Councilmembers Present: Hector Delgado, John C. King, Victor Linares, Mayor Pro Tem/Vice-Chair Walter Allen, III, and Mayor/Chair Patricia Cortez.
Councilmembers Absent: None.
Elected Members Present: City Clerk Drew Aleman and City Treasurer Neil Polzin.
Elected Members Absent: None.
Staff Members Present: City Manager Chris Marcarello, City Attorney Candice K. Lee, Police Chief David Povero, Administrative Services Director Anita Agramonte, Community Development Director Brian Lee, Parks & Recreation/Library Services Director Lisa Evans, Public Works Director Andy Bullington, and Deputy City Manager Angel Carrillo.
PLEDGE OF ALLEGIANCE
Led by Mayor Cortez.
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INVOCATION
Given by Covina Police Chaplain Chuck Cannizzaro.
CLOSED SESSION REPORT
City Attorney Lee announced no reportable action was taken.
PRESENTATIONS—None.
PUBLIC COMMENTS—None.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Mayor Pro Tern Allen commented on his attendance at the Independent Cities Association conference and the information he received regarding the methamphetamine and fentanyl epidemic. He requested City Manager Marcarello look into joining a lawsuit with other cities against the state regarding SB 9.
Councilmember Delgado also commented on his attendance at the Independent Cities Association conference.
Councilmember King thanked the Parks & Recreation Department for the local summer evening programs.
Mayor Cortez announced the Planning Commission meeting taking place August 23, 2022, at 7 p.m., which will introduce the Covina Active Streets and Multimodal Connectivity Plan meant to further the regional and local sustainability goals. She added that there will also be a pop-up community engagement booth at the Covina Farmers Market on August 26'h and September 9'h to receive community feedback on this project. Mayor Cortez also announced that a new Mayor's Minute has been posted on the city's website.
CITY MANAGER COMMENTS —None.
CONSENT CALENDAR
City Clerk Aleman announced that public comment cards have been submitted for items CC 3, 15, 16, and 18.
City Attorney Lee recused herself due to consent calendar item CC 13,which revises the agreement with her law firm, Richards Watson and Gershon, and left the Council Chamber at 7:43 p.m.
A motion was made by Councilmember King, seconded by Mayor Pro Tern Allen, to approve Consent Calendar items CC 1, 2,4-14, and 17, as presented.
Motion approved by roll call vote for Consent Calendar items CC 1, 2, 4-14, and 17 as follows:
AYES: DELGADO, KING, LINARES,ALLEN, CORTEZ
- NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
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CC 1. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority approved the Minutes of the July 19, 2022, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. City Council/Successor Agency to the Covina Redevelopment Agency approved Payment of Demands in the amount of$7,124,408.87
CC 4. City Council approved the reorganization of the Community Development Department by underfilling an existing Associate Planner position with a Planning Technician and changing the name of the"Housing&Grants Division"to the"Special Projects Division".
CC 5. City Council authorized the City Manager to execute a Purchase Order with National Fleet Auto Group for the purchase of one 2023 Ford E-Transit Cargo Van in an amount not-to-exceed$70,800 for the Rec and Read Covina! Project.
CC 6. City Council:
1. Revised the Job Descriptions for Deputy City Clerk, Records Technician, and Library Supervisor
2. Reclassified the Job Classification of Executive Assistant to the Police Chief to Management Analyst in the Police Department
3. Adopted Resolution CC 2022-84
4. Adopted Resolution CC 2022-85
CC 7. City Council approved and made the following findings so that meetings of the City Council and the City's Other Legislative Bodies are authorized to meet remotely in accordance with AB 361's special Brown Act requirements for teleconference meetings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) state and local officials continue to recommend measures to promote social distancing.
CC 8. City Council:
1. Adopted City Resolution CC 2022-86, declaring intention to authorize the annexation of territory to Community Facilities District No. 2007-1 (Public Services); and
2. Adopted City Resolution CC 2022-87, adopting boundary map showing territory proposed to be annexed in the future to Community Facilities District No. 2007-1 (Public Services).
CC 9. City Council:
1. Accepted the work performed by Sky JTC Corporation dba Sky Painting; and
2. Authorized the City Clerk to file a Notice of Completion for the Azusa Avenue Traffic Signal Pole & Civic Center Parking Structure Painting Project.
CC 10. City Council adopted Joint Resolution CC 2022-89 rescinding Resolution CC 2021- 40 and adopting a Records Retention Schedule and authorizing the destruction of certain City records.
CC 11. City Council:
1. Reviewed and approved the updated"Emergency&Disaster Action Plan";and
2. Adopted Resolution HA 2022-02, approving the updated "Policies and Procedures" for the McGill Transitional House, and authorizing the Executive Director to administratively approve future minor updates.
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CC 12. City Council:
1. Adopted Resolution CC 2022-90 accepting grant allocation from the California High Frequency Communication Equipment Program in the amount of$60,000 and increasing the Police Department Fiscal Year 2022-23 budget by the same amount; and
2. Authorized the City Manager or his designee to sign all necessary documents associated with this grant including agreements,assurances, prepared invoiced to obtain the grant funds.
CC 13. City Council approved the revised rates included in Exhibit A of the professional services agreement between the City of Covina and Richards Watson Gershon for the provision of City Attorney services.
CC 14. City Council adopted Resolution CC 2022-83 entitled. "A Resolution of the City Council of the City of Covina, California, amending the City of Covina Conflict of Interest Code and rescinding Resolution CC 2020-84."
CC 17. City Council:
1. Adopted Resolution CC 2022-91 accepting grant allocation from the California Department of Alcohol Beverage Control in the amount of$23,527 and increasing the Police Department Fiscal Year 2022-23 budget by the same amount; and
2. Authorized the City Manager or his designee to sign all necessary documents associated with this grant including agreements,assurances, prepared invoiced to obtain the grant funds.
CONSENT CALENDAR ITEMS PULLED FOR SEPARATE DISCUSSION
CC 3. Quarterly Report of the 'freasurer to the City Council and Successor Agency to the Covina Redevelopment Agency for the Quarter Ended June 30, 2022 Staff Recommendation:
Receive and File.
City Treasurer Polzin clarified that he was able to review the documents but has not audited the underlying documents.
Mayor Cortez gave thanks to staff and consultants for the report.
A motion was made by Mayor Pro Tern Allen, seconded by Councilmember Linares, to approve Consent Calendar item CC 3 as presented.
Motion approved by roll call vote for Consent Calendar item CC 3 as follows:
AYES: DELGADO, KING, LINARES,ALLEN,CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CC 15. Confirm and Approve City Council's Appointments to Various City of Covina Boards and Commissions
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Staff Recommendation:
Approve the City Council's appointments to various City of Covina Boards and Commissions.
City Treasurer Polzin commented on not appointing the City Treasurer to the Finance Advisory Commission, commission minutes, commissioner attendance, and requested that the Council not move forward with the appointments until his comments have been reviewed.
In response to an inquiry made by Councilmember Linares, City Manager Marcarello informed Council that an item to address the City Treasurer's placement on the Finance Advisory Commission would appear later in the agenda.
A motion was made by Mayor Pro Tem Allen, seconded by Councilmember Delgado, to approve Consent Calendar item CC 15 as presented.
Motion approved by roll call vote for Consent Calendar item CC 15 as follows:
AYES: DELGADO, KING, LINARES, ALLEN,CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CC 16. Confirmation of Mayor's Appointments to Intergovernmental Agencies and Covina Board and Commissions
Staff Recommendation:
Approve the Mayor's appointments of delegates and alternates to Intergovernmental Agencies and appointments of Council Liaison to Boards, Commissions, and Committees.
City Treasurer Polzin announced he would be withdrawing his name from consideration of appointment to the San Gabriel Valley Mosquito & Vector Control District.
A motion was made by Mayor Pro Tem Allen, seconded by Councilmember King,to remove City Treasurer Polzin's name for consideration of appointment to the San Gabriel Valley Mosquito & Vector Control District and approve all remaining appointments.
Motion approved by roll call vote for Consent Calendar item CC 16 as follows:
AYES: DELGADO, KING, LINARES,ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CC 18. Review of City Council Policies/Protocols
Staff Recommendation:
That the City Council:
1. Approve the recommendations made by the Ad Hoc Committee to update various policy and procedure guidelines and policies; and
2. Approve the City's Investment Policy for Fiscal Year 2022-23.
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City Treasurer Polzin commented on his concerns over the revisions to the investment policy and fraud prevention. He also stated he received resident complaints about potential fraud occurring in the city, and stated investigations have been opened.
Maria Kiraz also stated her concerns with the revisions to the fraud prevention policy as well as the proposed revisions for public comment time limits.
Mayor Pro Tem Allen provided comments responding to the concerns raised in public comments.
Q provided comment via Zoom to state her concerns with the revisions to the fraud detection policy and public comment time limits, and the timing of the revisions.
Councilmember Delgado clarified that the proposed revisions would apply to each item that a member of the public wishes to provide comments for and not limit commenters to one comment.
Discussion between Council included reasoning for updating the policies, time limits on public comments, reasoning for moving fraud detection from the City Treasurer to the City Clerk, and the purpose of the Finance Advisory Commission.
City Attorney Lee clarified that staff recommendation will be amended to modify section 11 of the procedural guidelines for the conduct of council meetings. The change will be as follows: If five (5) or more public comments or requests to speak are received, the time limit will be reduced to three (3)minutes,if less than five(5) are received the time limit will remain at five(5) minutes.
A motion was made by Mayor Pro Tern Allen, seconded by Councilmember Linares, to approve Consent Calendar item CC 18 as amended.
Motion approved by roll call vote for Consent Calendar item CC 18 as follows:
AYES: DELGADO, KING, LINARES, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
PUBLIC HEARING
PH 1. Adopt Resolution Ordering the Annexation of Territories to City of Covina Landscape Maintenance District No. I, Confirming a Diagram and Assessment, Ordering the Improvements,and the Levy and Collection of Assessments within such Territories for FY 2022-23
Staff Recommendation:
I. Conduct a public hearing and consider all testimony that may be forthcoming; and
2. Adopt Resolution CC 2022-88, Ordering the Annexation of Territories to City of Covina Landscape Maintenance District No. 1,Confirming a Diagram and Assessment, Ordering the Improvements,and the Levy and Collection of Assessments within such Territories for FY 2022-23.
Mayor Cortez opened the public hearing.
The agenda report was provided by City Engineer Rafael Fajardo.
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There were no public comments,therefore, Mayor Cortez closed the public hearing. Mayor Cortez announced that if anyone would like to turn in a ballot or change their vote, please do so at that time. As no one came forward and there were no questions or comments from City Council, she closed the public hearing and requested that City Clerk Aleman proceed to canvass the ballots.
City Clerk Aleman announced that 2 ballots were received in favor of the assessment and no ballots were received in opposition; therefore, a majority protest does not exist.
A motion was made by Councilmember King, seconded by Councilmember Delgado, to approve Public Hearing item PH 1 as presented.
Motion approved by roll call vote for Public Hearing item PHI as follows:
AYES: DELGADO, KING, LINARES,ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
PH 2. Public Hearing for the Expenditure of the 2022 Edward Byrne Memorial Justice Assistance Grant(JAG)
Staff Recommendation:
1. Hold the public hearing and receive and file proposed program for expenditure of 2022 Edward Byrne Memorial Justice Assistance Grant(JAG).
The agenda report was provided by Police Chief Povero.
Mayor Cortez opened the public hearing.
There were no public comments.
Councilmember King expressed his gratitude to Police Chief Povero and his team.
Mayor Pro Tern Allen thanked Police Chief Povero for being able to continue funding the Youth Accountability Board program.
Mayor Cortez closed the public hearing.
A motion was made by Councilmember King, seconded by Councilmember Linares, to approve Public Hearing item PH 2 as presented.
Motion approved by roll call vote for Public Hearing item PH 2 as follows:
AYES: DELGADO,KING, LINARES, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CONTINUED BUSINESS—None.
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NEW BUSINESS
NB 1. Approval of Second Amendment to City Manager Employment Agreement Between the City of Covina and Christopher Marcarello
Staff Recommendation:
I. Approve the Second Amendment to City Manager Employment Agreement between the City of Covina and Christopher Marcarello.
City Manager Marcarello recused himself and left the Council Chamber at 8:30 p.m.
The agenda report was presented by City Attorney Lee.
There were no public comments.
Discussion between Council included highlighting City Manager Marcarello's performance, the state of the City, and comparable compensation from similar communities.
A motion was made by Councilmember Delgado, seconded by Mayor Pro Tern Allen, to approve New Business item NB 1 as presented.
Motion approved by roll call vote for New Business item NB I as follows:
AYES: DELGADO, KING, LINARES,ALLEN,CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
ADJOURNMENT
At 8:41 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned, to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, September 6, 2022, at 6:30 p.m.,for closed session and 7:30 p.m.,for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
Respectfully Submitted:
Fabian V
Deputy City Clerk
Approved this 6th day of September, 2022:
Pa ricia •rte7, ayor/ Jtair
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