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City Council/CSA/CPFA/CHA Agenda Tuesday October 4, 2022
SPECIAL MEETING AGENDA
125 E. College Street, Covina, California
Council Chamber of City Hall
Tuesday, October 4, 2022
NOTICE AND CALL OF A SPECIAL MEETING OF THE
CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA
REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING
AUTHORITY/COVINA HOUSING AUTHORITY
SPECIAL JOINT MEETING
5:00 PM
TO THE MEMBERS OF THE COVINA CITY COUNCIL AND TO THE CITY CLERK:
NOTICE IS HEREBY GIVEN that a special meeting of the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority is hereby called to be held on TUESDAY, OCTOBER 4, 2022 at 5:00 PM for open session in the Council Chamber of City Hall located at 125 E. College Street, Covina, CA 91723. Said special meeting shall be for the purpose of conducting business in accordance with the attached Agenda. No other business will be discussed.
/s/Patricia Cortez, Mayor of the City of Covina, California
IMPORTANT NOTICE
This meeting is being conducted in accordance with Assembly Bill 361, regarding the COVID19 pandemic.
Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum channel 29 and Frontier Channel 42. To view from the website, hover over the Departments & Services tab until the drop-down menu appears and click on City Council Video Library under the City Council header. A live banner will appear at the start of the meeting.
Public Comments: During the meeting, there will be an opportunity for the public to speak.
Public testimony is limited to five (5) minutes per speaker, unless, for good cause, the Mayor/Chairperson amends the time limit; a speaker’s time may not be transferred to another
DRAFT
City Council/CSA/CPFA/CHA Agenda Tuesday October 4, 2022 speaker. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Those wishing to speak on a LISTED AGENDA ITEM will be heard when that item is addressed.
In Person: To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak.
Remotely via Zoom: Access the meeting remotely via Zoom with one of the following devices:
Computer or Smart Device:
https://us02web.zoom.us/j/86946327255?pwd=L3I2b0NyQk1LQXpTYzV5WWJ2MHJXUT0 9 Telephone:
Dial: +1 669 900 6833
Meeting ID: 869 4632 7255
Passcode: 912096
1. To request to speak during public comment, please click the “Raise Hand” button on the Zoom toolbar “Reactions” tab.
Note:
Computer / Smart Device Users: The “raise hand” feature is in the reactions tab.
Telephone Users: Press star-nine (*9) on your phone to raise your hand.
2. Staff will announce your name as listed on Zoom or the last four digits of your phone number when it is your turn to speak and unmute the microphone (audio only); speaker must be present when called to speak.
3. Please state your first and last name and city of residence at the beginning of your remarks for the record.
4. The microphone will be muted by staff when you have completed your comments or five (5) minutes have expired, whichever occurs first.
Meeting Assistance Information: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or 626-384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CALL TO ORDER
ROLL/CALL
Council/Agency/Authority Members: Hector Delgado, John C. King, Victor Linares, Mayor Pro Tem/ViceChair Walter Allen, III, and Mayor/Chair Patricia Cortez
PRESENTATIONS
A. Red Ribbon Week – Oct. 23 – 31, 2022
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City Council/CSA/CPFA/CHA Agenda Tuesday October 4, 2022
PUBLIC COMMENTS
The Public is invited to comment only on scheduled items on the agenda at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance, and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
NEW BUSINESS
NB 1. City Downtown Holiday Lighting Enhancements
Staff Recommendation:
That the City Council adopt Resolution CC 2022-106, authorizing an appropriation of funds and a professional services agreement with Celebration Holiday Studio for the procurement and installation of lighting enhancements in Downtown Covina.
Agenda Report - NB 1 - Pdf
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, October 18, 2022, at 6:30 p.m. for closed session and 7:30 p.m. for open session inside the Council Chamber, 125 East College Street, Covina, California, 91723.
The Covina City Clerk’s Office does hereby declare that the agenda for the October 4, 2022, meeting was posted on the City’s website and near the front entrances of: Covina City Hall, 125 East College Street, Covina, in accordance with California Government Code Section 54954.2(a).
Any member of the public may address the Council/Agency/Authority during both the public comment period and on any scheduled item on the agenda. Comments are limited to a maximum of five minutes per speaker unless, for good cause, the Mayor/Chairperson amends the time limit. Anyone wishing to speak is requested to submit a yellow Speaker Request Card to the City Clerk; cards are located near the agendas or at the City Clerk’s desk.
MEETING ASSISTANCE INFORMATION: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (626) 384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
If you challenge in court any discussion or action taken concerning an item on this agenda, you may be limited to raising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City’s consideration of the item at the meeting.
MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 125 E.
COLLEGE STREET, COVINA.
CC Special Meeting
AGENDA ITEM REPORT
ITEM NO. NB 1
Meeting: CC Special Meeting - Oct 04 2022
Title: City Downtown Holiday Lighting Enhancements
Presented By: Chris Marcarello, City Manager
Lisa Evans, Director of Parks, Recreation and Library Services Andy Bullington, Director of Community Development
Recommendation: That the City Council adopt Resolution CC 2022-106, authorizing an appropriation of funds and a professional services agreement with Celebration Holiday Studio for the procurement and installation of lighting enhancements in Downtown Covina.
EXECUTIVE SUMMARY / BACKROUND:
As part of the City’s annual budget process, members of the City Council inquired about opportunities to enhance lighting and decorative displays for the 2022 holiday season. Following this inquiry, staff met with several vendors to evaluate alternatives and identify decorative elements that would best meet the City’s needs and complement the aesthetics of Downtown Covina. As a result of this evaluation, it is recommended that the City Council consider authorizing a budget appropriation and professional services agreement with Celebration Holiday Studio (CHS) for the procurement and installation of lighting enhancements in Downtown Covina. There is a time sensitivity associated with this request – the City’s Holiday Tree Lighting Ceremony is scheduled for November 18, 2022 and CHS has informed City staff that in order to meet this deadline it will need authorization no later than October 6th.
DISCUSSION:
The proposed holiday decorative enhancements will include the following locations:
• Heritage Park
o Purchase/install LED lighting to wrap large oak tree in planter; o Purchase/install 48 LED ornament spritzer lights in tree canopy; o Purchase/install LED-lit holiday tree with 4’ riser and white crystal star topper; and o Purchase/install LED-lit walk-through ornament/selfie station with City logo • Downtown Covina Entrance (Citrus/Badillo)
o Purchase/install LED-lit garland with red bows/trim at roof line building facades heading northbound on Citrus Avenue at Badillo Street
• Citrus Avenue/Paseos
o Purchase/install 42 LED-lit lamppost garland with bows; o Purchase/install LED lighting at City archway adjacent to Downtown parking structure; and o Purchase/install overhead market LED lighting
• Parking Structure
o Purchase/install LED-lit wreath
FISCAL IMPACT:
As proposed, the City Council will consider adopting Resolution CC 2022-106, appropriating $165,000 for holiday lighting/decorative enhancements. This is a one-time cost, and as proposed, funding would be added in upcoming operational budgets for the ongoing storage/installation of materials/equipment.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.
The project involves negligible or no expansion of an existing use ATTACHMENTS:
Attachment A - Resolution CC 2022-106
Attachment B - Citrus & Badillo Decorated Garland
Attachment C - Alley Bistro Lighting
Respectfully submitted,
RESOLUTION CC 2022-106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, AMENDING THE FISCAL YEAR 2022-23 BUDGET TO
APPROPRIATE $155,000 AND AUTHORIZE THE PURCHASE AND
INSTALLATION OF HOLIDAY LIGHTING/ DECORATIVE
ENHANCEMENTS
WHEREAS, the City of Covina Department of Parks and Recreation coordinates a variety of community events and programs, including the City’s Annual Holiday Tree Lighting Ceremony/Festival and the Annual Christmas Parade; and
WHEREAS, as part of the City’s annual budget process, members of the City Council expressed an interest in enhancing lighting/decorative displays for the City’s 2022 Holiday Tree Lighting Festival and Christmas Parade; and
WHEREAS, City staff met with several lighting/decoration vendors to evaluate various alternatives that would best meet the City’s needs and complement the aesthetics of Downtown Covina; and
WHEREAS, City staff has identified a professional lighting/decoration vendor that will procure and install a variety of holiday lighting enhancements prior to the City’s 2022 Holiday Tree Lighting Festival scheduled for November 18, 2022; and WHEREAS, timing is of the essence to procure and install lighting enhancements prior to the 2022 Holiday Tree Lighting Festival and the City Council desires to move forward with the purchase and installation of lighting/decorative enhancements.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Amend the Fiscal Year 2022-23 Operating Budget as follows:
Account Number Description Project Name Amount
10600000-59160 Measure CC –
Transfer Out
$165,000
1010-3600-51990 Parade – Other
Professional Services
Holiday Lighting $165,000
SECTION 2. Authorize the City Manager to enter into professional services agreement with Celebration Holiday Studio in an amount not to exceed $165,000 for the purchase and installation of lighting/decorative materials/equipment.
SECTION 3. This Resolution shall take effect immediately upon adoption.
SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
Resolution CC 2022-106 Page 2 of 2
APPROVED and PASSED this 4
th day of October, 2022.
City of Covina, California
BY: ______________________________
PATRICIA CORTEZ, Mayor
ATTEST:
____________________________________
FABIAN VELEZ, Deputy City Clerk
CERTIFICATION
I, Fabian Velez, Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2022-106 was duly adopted by the City Council of the City of Covina at a special meeting held on the 4
th day of October, 2022, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dated:
__________________________________________
FABIAN VELEZ, Deputy City Clerk
CITRUS & BADILLO: THEATER & BANK Decorated Garland
Front & Sides of Building Outlined with
Warm White LED Classic Decorated
Garland & Bows
CITRUS LAMPOST Bow Accent Kit
LED Double Bow Decorated Accent Kit
*35 Poles Total (Lampost with traffic signs will not be decorated)
ARCHWAY ALLEY Archway Lighting
Archway Decorated on
Both Sides with
Warm White LED
Lighting
HERITAGE PARK Oak Tree Lighting
Warm White LED Tree Lighting w/
Warm White Twinkling Spritzers
HERITAGE PARK Tower Tree
Decorated Warm White LED Tree
with Warm White Crystal Star Topper
available in 20 Foot with a 4 Foot
Riser or 40 Foot without a riser.
HERITAGE PARK Selfie Station
11.5FT Walk Thru Ornament
Arch with Custom Tag
EX: #ChristmasinCovina W/
City Logo
(44) Decorated Garland with Warm White LED Lights & Red Bows w/ Gold Trim (2) 60" Red & Gold Bows(42) Decorated Double Bow Accent Kits with Warm White LED Lights (Excludes PolesW/ Signs - Includes Alley Lampost, East College Street, & Heritage Park Lampost)City of Covina Archway Lit With Warm White LED Lights(1) Tree Trunk Wrapped in Warm White Mini Lights(48) Warm White Twinkling Spritzers in Canopy(1) 20FT Decorated Tower Tree with Warm White Crystal Star Topper(1) 4FT Riser for Tower Tree(1) 11.5FT Walk Thru Ornament Arch With Custom Tag(1) 60" Decorated Warm White LED Wreath @ Parking Structure Theater & BankCitrus Ave.Heritage Park - Oak TreeCity Hall 20 FT Tree - Classic ChristmasWhat's Included?
ALLEY Bistro Lighting Add On
Warm White Vintage
Style Bistro Lighting
(3) Alleyways - Excludes
Casa Morena Alley