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City Council/CSA/CPFA/CHA Agenda Tuesday January 17, 2023
REGULAR MEETING AGENDA
125 E. College Street, Covina, California
Council Chamber of City Hall
Tuesday, January 17, 2023
IMPORTANT NOTICE
This meeting is being conducted in accordance with Assembly Bill 361, regarding the COVID19 pandemic.
Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum channel 29 and Frontier Channel 42. To view from the website, hover over the Departments & Services tab until the drop-down menu appears and click on City Council Video Library under the City Council header. A live banner will appear at the start of the meeting.
Public Comments: During the meeting, there will be an opportunity for the public to speak.
Public testimony is limited to five (5) minutes per speaker, unless, for good cause, the Mayor/Chairperson amends the time limit; a speaker’s time may not be transferred to another speaker. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Those wishing to speak on a LISTED AGENDA ITEM will be heard when that item is addressed.
In Person: To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak.
Remotely via Zoom: Access the meeting remotely via Zoom with one of the following devices:
Computer or Smart Device:
https://us02web.zoom.us/j/86292186638?pwd=YkQ1RGljMWdGNEZOT29SRTdWOTdzdz0 9 Telephone:
Dial: +1 669 900 6833
Meeting ID: 862 9218 6638
Passcode: 483998
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City Council/CSA/CPFA/CHA Agenda Tuesday January 17, 2023
1. To request to speak during public comment, please click the “Raise Hand” button on the Zoom toolbar “Reactions” tab.
Note:
Computer / Smart Device Users: The “raise hand” feature is in the reactions tab.
Telephone Users: Press star-nine (*9) on your phone to raise your hand.
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4. The microphone will be muted by staff when you have completed your comments or five (5) minutes have expired, whichever occurs first.
Meeting Assistance Information: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or 626-384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA
REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING
AUTHORITY/COVINA HOUSING AUTHORITY
JOINT MEETING—CLOSED SESSION
6:30 PM
CALL TO ORDER
ROLL/CALL
Council/Agency/Authority Members: Hector Delgado, John C. King, Victor Linares, Mayor Pro Tem/ViceChair Walter Allen, III, and Mayor/Chair Patricia Cortez
PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property: 176 E. Badillo, Covina
Agency Negotiator:
Chris Marcarello, Executive Director, Covina Housing
Authority
Brian Lee, Community Development Director
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City Council/CSA/CPFA/CHA Agenda Tuesday January 17, 2023 Negotiating Parties: Kyle Barratt, CBRE
Under Negotiation: Price and Terms of Payment
B. Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property: 233 N. 2nd Avenue, Covina
Agency Negotiator:
Chris Marcarello, Executive Director, Covina Housing
Authority
Brian Lee, Community Development Director
Negotiating Parties: State of California, Owner
Under Negotiation: Price and Terms of Payment
C. Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property: 626 & 602 S. Citrus Avenue, Covina
Agency Negotiator: Chris Marcarello, Executive Director, Successor Agency to the Covina Redevelopment Agency
Brian Lee, Community Development Director
Negotiating Parties: Bayer Auto Group, Tenant
Under Negotiation: Price and Terms of Payment
RECESS
CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA
REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING
AUTHORITY/COVINA HOUSING AUTHORITY
JOINT MEETING—OPEN SESSION
7:30 PM
RECONVENE AND CALL TO ORDER
ROLL/CALL
Council/Agency/Authority Members: Hector Delgado, John C. King, Victor Linares, Mayor Pro Tem/ViceChair Walter Allen, III, and Mayor/Chair Patricia Cortez
PLEDGE OF ALLEGIANCE
Led by Councilmember Delgado
INVOCATION
Given by Covina Police Chaplain David Truax
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing DRAFT
City Council/CSA/CPFA/CHA Agenda Tuesday January 17, 2023 to speak on a LISTED AGENDA ITEM will be heard when that item is addressed. Those wishing to speak on an item NOT ON THE AGENDA will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
Staff Recommendation:
Approve the Minutes of the December 20, 2022, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Agenda Report - CC 1 - Pdf
CC 2. Payment of Demands
Staff Recommendation:
Approve Payment of Demands in the amount of $12,853,099.46.
Agenda Report - CC 2 - Pdf
CC 3. City of Covina Investment Report for Month ended December 31, 2022 Staff Recommendation:
Receive and File.
Agenda Report - CC 3 - Pdf
CC 4. Approve and Make AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings
Staff Recommendation:
Approve and make the following findings so that meetings of the City Council and the City’s Other Legislative Bodies are authorized to meet remotely in accordance with AB 361’s special Brown Act requirements for teleconference meetings as follows: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the emergency directly impacts the ability of the members of the public to meet safely.
DRAFT
City Council/CSA/CPFA/CHA Agenda Tuesday January 17, 2023 Agenda Report - CC 4 - Pdf
CC 5. Grand Avenue Street Rehabilitation Project – Final Acceptance and Filing Notice of Completion
Staff Recommendation:
1. Accept the work performed by Sully Miller Contracting Co.; and
2. Authorize the City Clerk to file a Notice of Completion for the Grand Avenue Street Rehabilitation Project.
Agenda Report - CC 5 - Pdf
CC 6. 135 East Badillo Street / Downtown Parking Lot Project - Final Acceptance and Filing Notice of Completion
Staff Recommendation:
1. Accept the work performed by Green Giant Landscape, Inc.;
2. Authorize the City Clerk to file a Notice of Completion for the 135 East Badillo Street / Downtown Parking Lot Project; and
3. Adopt Resolution CC 2023-02.
Agenda Report - CC 6 - Pdf
CC 7. Purchase Agreement for Police Patrol Vehicles and Increase Prior Approved Funding Amount for Water Division Mid-Size Service Utility Truck Staff Recommendation:
1. Authorize the City Manager to execute a Purchase Order for the purchase of four (4) 2023 Ford Police Interceptors and one Ford Maverick Hybrid XLT Regular Cab in an amount not-to-exceed $254,000; and
2. Adopt of Resolution CC 2023-03, amending the Fiscal Year 2022-2023 Department of Public Works Operating Budget.
Agenda Report - CC 7 - Pdf
CC 8. Recognized Obligation Payment Schedule (ROPS 23-24), Covering July 1, 2023 Through June 30, 2024
Staff Recommendation:
Approve the Recognized Obligation Payment Schedule (ROPS 23-24) covering July 1, 2023, through June 30, 2024.
Agenda Report - CC 8 - Pdf
CC 9. Professional Services Agreement with CIR, Inc., for Building Division Support Staff and Plan Check Services
Staff Recommendation:
Authorize the City Manager to execute a Professional Services Agreement with CIR, Inc.
Agenda Report - CC 9 - Pdf
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City Council/CSA/CPFA/CHA Agenda Tuesday January 17, 2023 CC 10. Covina Center for the Performing Arts Facility - Establishment of Fee Schedule, Authorize Hiring a City Resource Specialist, and Make a Determination that the Project is Exempt Under CEQA
Staff Recommendation:
That the City Council approve the fee schedule included in Resolution CC 2023-05 to establish rental rates and fees for service at the Covina Center for the Performing Arts Facility, authorize hiring a City Resources Specialist and make a determination that the project is exempt under CEQA.
Agenda Report - CC 10 - Pdf
CC 11. Authorize an Amendment to the City's Contract for Heating, Ventilation and Air Conditioning Preventative Maintenance/Repairs at City Facilities Staff Recommendation:
That the City Council authorize an amendment to the agreement with Control Air Enterprises, LLC in the amount of $41,651 to complete the emergency replacement of the HVAC system components at the Police Department.
Agenda Report - CC 11 - Pdf
PUBLIC HEARINGS
PH 1. Consideration of Fiscal Year 2023-2024 Community Development Block Grant (CDBG) Program Budget
Staff Recommendation:
1. Open the public hearing and receive public testimony; and
2. Close the public hearing; and
3. Consider approval of the FY 2023-2024 CDBG program budget as recommended in Column C of the Table on Attachment A with the provision that: a) the allocation be adjusted based on the final allocation as determined by the Los Angeles County Development Authority (LACDA), with a maximum of 15 percent of funding allocated for public service programs; and
4. Adopt Resolution CC 2023-01, authorizing the allocation of the Forty Ninth Year CDBG funds for FY 2023-2024; and
5. Authorize the City Manager or his designee to execute the documents related to the FY 2023-2024 CDBG funds.
Agenda Report - PH 1 - Pdf
PH 2. Adopt Resolution CC 2023-04 Designating the Covina Bowl, Located at 1060 W. San Bernardino Road, as a Local Historic Landmark
Staff Recommendation:
Staff recommends the City Council adopt Resolution CC 2023-04, designating the Covina Bowl, located at 1060 W. San Bernardino Road, as a local historic landmark.
Agenda Report - PH 2 - Pdf
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City Council/CSA/CPFA/CHA Agenda Tuesday January 17, 2023
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, February 7, 2023 at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.
The Covina City Clerk’s Office does hereby declare that the agenda for the January 17, 2023, meeting was posted on the City’s website and near the front entrances of: Covina City Hall, 125 East College Street, Covina, in accordance with California Government Code Section 54954.2(a).
If you challenge in court any discussion or action taken concerning an item on this agenda, you may be limited to raising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City’s consideration of the item at the meeting.
MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 125 E.
COLLEGE STREET, COVINA.
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COUNCIL/CSA/CPFA/CHA MINUTES Page 1 of 8 Tuesday, December 20, 2022 MINUTES OF DECEMBER 20, 2022
REGULAR MEETING OF THE COVINA CITY COUNCIL/SUCCESSOR AGENCY TO
THE COVINA REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING
AUTHORITY/COVINA HOUSING AUTHORITY HELD IN THE COUNCIL CHAMBER OF CITY HALL, 125 EAST COLLEGE STREET, COVINA, CALIFORNIA AND
VIRTUALLY VIA ZOOM
This meeting was conducted in accordance with Assembly Bill 361, regarding the COVID-19 pandemic.
CALL TO ORDER
Mayor Cortez called the Council/Agency/Authority meeting to order at 7:33 p.m. with all Councilmembers present.
ROLL CALL
Councilmembers Present: Hector Delgado, John C. King, Victor Linares, Mayor Pro Tem/Vice-Chair Walter Allen, III, and Mayor/Chair Patricia Cortez.
Councilmembers Absent: None.
Elected Members Present: City Clerk Drew Aleman, City Treasurer Neil Polzin.
Staff Members Present: City Manager Chris Marcarello, City Attorney Candice K. Lee, Police Chief David Povero, Community Development Director Brian Lee, Parks & Recreation/Library Services Director Lisa Evans, Public Works Director Andy Bullington, Interim Chief Deputy City Clerk Evelyn Leach, and Deputy City Manager Angel Carrillo.
PLEDGE OF ALLEGIANCE
Led by Councilmember King
INVOCATION
Given by Covina Police Chaplain David Truax
PRESENTATIONS
A. Covina Christmas Parade Committee Recognition
Mayor Cortez recognized the Covina Christmas Parade Committee on behalf of the City Council and the community and thanked them for the time and effort it took to create a wonderful Christmas experience.
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COUNCIL/CSA/CPFA/CHA MINUTES Page 2 of 8 Tuesday, December 20, 2022 Parks & Recreation/Library Services Director Evans thanked the Christmas Parade Committee, City Council, and city staff on behalf of Covina Christmas Parade Chair Joelle Peelgren.
City Council expressed their gratitude for the Covina Christmas Parade Committee’s hard work on the parade and commented on the success of the event.
PUBLIC COMMENTS
Mike Agular provided public comments thanking the City Council, the Covina Public Works Department, Covina Police Department, and Chief Povero. He also commented about the proactive approach the City has taken and challenged the City to stop issues, such as graffiti, before they take hold in the community. He then expressed his support for Consent Calendar item CC 14 and thanked residents who signed the petition to begin the process.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Delgado wished everyone a merry Christmas.
Mayor Pro Tem Allen thanked the Public Works, Parks & Recreation, and Police Department for the Christmas Parade and Tree Lighting Ceremony. He then wanted to give a shout out and thank the Luminate Church for their annual children’s toy drive and turkey handout and commented on the great turn out. Lastly, Mayor Pro Tem Allen commented on his participation on an Eagle Scout Review Board for brothers Robert and Darcanyon Sloan and thanked the Sloan family for raising two great boys and citizens.
Councilmember Linares wished everyone a merry Christmas and happy holidays. He also thanked City staff, the Parks & Recreation Department, and Police Department for their hard work.
Councilmember King expressed his gratitude for City staff and commented on the good news on the Consent Calendar. He also commented on the wonderful job done with the holiday events and downtown decorations. He then wished everyone a merry Christmas and happy holidays.
Mayor Cortez announced the holiday closures of the Public Works and Parks & Recreation Departments, as well as City Hall, from Friday, December 23rd through Monday, January 2nd and stated normal business hours will resume on Tuesday, January 3rd. She also announced the suspension of overnight on-street parking enforcement from Saturday, December 17th through Monday January 2nd and stated that enforcement will resume at 2 a.m. on Tuesday, January 3rd.
Mayor Cortez wished everyone a merry Christmas and expressed her appreciation to City staff for a phenomenal job this year.
CITY MANAGER COMMENTS
City Manager Marcarello requested that the City Council pull item CC 15 from the agenda to be brought back at a later date and pull item CC 7 for a check presentation.
CONSENT CALENDAR
Mayor Cortez announced that Consent Calendar item CC 15 will be pulled from the agenda and Consent Calendar item CC 7 will be pulled for separate discussion.
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COUNCIL/CSA/CPFA/CHA MINUTES Page 3 of 8 Tuesday, December 20, 2022 A motion was made by Councilmember Linares, seconded by Mayor Pro Tem Allen, to approve Consent Calendar items CC 1 through CC 6, CC 8 through CC 14, and CC 16 through CC 18 as presented.
Motion approved by roll call vote for Consent Calendar items CC 1 through CC 6, CC 8 through CC 14, and CC 16 through CC 18 as presented:
AYES: DELGADO, KING, LINARES, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CC 1. City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority approved the minutes of the December 6, 2022, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. City Council/Successor Agency to the Covina Redevelopment Agency approved the Payment of Demands in the amount of $3,046,990.50.
CC 3. City Council received and filed the City of Covina Investment Report for Month ended November 30, 2022.
CC 4. City Council approved the request to cancel the regular scheduled City Council Meeting of January 3, 2023.
CC 5. City Council received and filed the Existing Conditions Report for the Covina Active Streets and Multi-Modal Connectivity Plan.
CC 6. City Council authorized the City Manager to execute a Tank Space Lease Agreement between the City of Covina and New Cingular Wireless PCS, LLC.
CC 8. City Council authorized the City Manager or his designee to sign Amendment Number One (1) to the Professional Services Agreement with MasterCorp Services LLC for Janitorial Services regarding a service rate increase.
CC 9. City Council approved and make the following findings so that meetings of the City Council and the City’s Other Legislative Bodies are authorized to meet remotely in accordance with AB 361’s special Brown Act requirements for teleconference meetings as follows: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the emergency directly impacts the ability of the members of the public to meet safely.
CC 10. City Council adopted on second reading Ordinance 22-20 entitled, an ordinance of the City of Covina, approving and adopting a development agreement between PS Southern California One, INC. (Public Storage) and the City of Covina, related to a proposed development consisting of a 141,984 square-foot 3-story Public Self Storage building within a 2.70-acre site, for the conveyance of a $315,000 for citywide infrastructure improvements, for the property located at 1330 E. Cypress Street – APN – 8427-001-006.
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COUNCIL/CSA/CPFA/CHA MINUTES Page 4 of 8 Tuesday, December 20, 2022 CC 11. City Council adopted on second reading Ordinance 22-21 amending Chapter 10.68 to Title 10 (Vehicles and Traffic) of the Covina Municipal Code relating to speed limits.
CC 12. City Council adopted Resolution CC 2022-141 to establish and amend the City's Classification plan, and establish job descriptions and salary ranges for Deputy Director of Public Works/City Engineer and Deputy Director of Public Works - Operations and Transportation within the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules.
CC 13. City Council:
1. Approved plans and specifications for the Downtown Trash Enclosure Improvement Project Phase III – Project No. P2205;
2. Awarded a contract for the Downtown Trash Enclosure Improvement Project Phase III – Project No. P2205 to FS Contractor, Inc. as the lowest responsive and responsible bidder in the amount of $98,000 and authorized the City Manager to execute the contract; and
3. Authorized an amount of $10,000 as contingency to cover the cost of unforeseen construction expenses.
CC 14. City Council approved the recommendation from Traffic and Parking Advisory Commission for the installation of a speed hump at Dexter Avenue between 1st Avenue and 2nd Avenue.
CC 16. City Council:
1. Adopted Resolution CC 2022-136, authorizing the grant application, accepting $5,377,020 in grant funds, and authorizing the City Manager to execute the acceptance and implementation of grant funds from the State of California Budget Act of 2021 (SB 129) for the Covina Metrolink Library Center at the Covina Recreation Village Project, and designating the City Manager as the Authorized Representative for purposes of executing the grant agreement and related documents; and
2. Adopted Resolution CC 2022-137, amending the Fiscal Year 2022-2023 Operating Budget to accept $5,377,020 from the State of California Budget Act of 2021 (SB 129) and appropriating the funds to accounts 4600-3900- 42190-P2202 and 4600-3900-55100-P2202 and appropriate $2,688,510 for the required local match from Measure CC funds for the purpose of Construction for the Covina Metrolink Library Center at the Covina Recreation Village Project.
CC 17. City Council:
1. Approved a Side Letter Agreement between the City of Covina and AFSCME to revise the current AFSCME MOU, ARTICLE 11- STANDBY AND CALL BACK, SECTION 11.2- CALL BACK PAY, to reflect the current practice of providing a minimum of three (3) hours of overtime pay and ARTICLE 21.
EDUCATIONAL REIMBURSEMENT PROGRAM, SECTION 21.6
LICENSES AND CERTIFICATES, to provide reimbursement to employees in the entry-level job classifications of Maintenance Worker I (MWI) and Water Distribution Operator I (WDOI) for their out-of-pocket costs related to driving courses and Department of Motor Vehicles (DMV) fees to obtain a DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 5 of 8 Tuesday, December 20, 2022 Class A commercial license, and also eliminate the requirement to have a Class A Commercial driver's license at time of appointment, removed the language specifying travel time; and
2. Approved Resolution CC 2022-142 to revise the job classification specifications for Maintenance Worker I and Water Distribution Operator I to eliminate the unnecessary requirement to possess and maintain a Class A commercial driver's license.
CC 18. City Council approved the appointment of Mayor Pro Tem Allen as delegate to the Foothill Transit Board of Directors, replacing Councilmember King, and the proposed update to the Mayor's Appointments to Intergovernmental Agencies.
CONSENT CALENDAR ITEM PULLED FROM AGENDA
CC 15. Professional Services Agreement with Masonic Center for Youth and Families Staff Recommendation:
Approve Professional Services Agreement with Masonic Center for Youth and Families for clinical and social services.
CONSENT CALENDAR ITEM PULLED FOR SEPARATE DISCUSSION
CC 7. Accept Contribution from the Covina Valley Historical Society for the Repair of the Exterior of the Covina Heritage House
Staff Recommendation:
Rescind Resolution CC 2022-63 and adopt Resolution CC 2022-140 for the required repair work for the Covina Heritage House.
Public Works Director Bullington provided a brief background on the item.
Members of the Covina Historical Society presented a check for the donation to the City Council and provided a few words on the historic importance of the Covina Heritage House.
A motion was made by Councilmember King, seconded by Councilmember Delgado, to approve Consent Calendar item CC 7 as presented.
Motion approved by roll call vote for Consent Calendar item CC 7 as follows:
AYES: DELGADO, KING, LINARES, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
PUBLIC HEARINGS
PH 1. Public Hearing of 2022 Annual Report for the Prospero Park Owners Association (PPOA) and Proposed 2023 Assessment
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COUNCIL/CSA/CPFA/CHA MINUTES Page 6 of 8 Tuesday, December 20, 2022 Staff Recommendation:
1. Conduct the public hearing of the 2022 Annual Report for the Prospero Park Owners Association and Proposed Assessment; and
2. Adopt Resolution CC 2022-138 confirming the 2022 Annual Report for the Prospero Park Owners Association, and levying the 2023 assessment described therein.
Mayor Cortez opened the public hearing.
The agenda report was provided by Finance Manager Theresa Franke.
There were no public comments, therefore, Mayor Cortez closed the public hearing.
Mayor Pro Tem Allen wanted to commend the Prospero Park Owners Association for working closely with the Covina Police Department to improve the area.
A motion was made by Mayor Pro Tem Allen, seconded by Councilmember Delgado, to adopt Resolution CC 2022-138 confirming the 2022 Annual Report for the Prospero Park Owners Association, and levying the 2023 assessment described therein.
Motion approved by roll call vote for Public Hearing item PH 1 as follows:
AYES: DELGADO, KING, LINARES, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
PH 2. Public Hearing of 2022 Annual Report for the Covina Downtown Business Area Enhancement District (BAED) and Proposed 2023 Assessment Staff Recommendation:
1. Conduct the public hearing of the 2022 Annual Report for the Covina Downtown Business Area Enhancement District and Proposed Assessment; and
2. Adopt Resolution CC 2022-139 confirming the 2022 Annual Report for the Downtown Covina Business Area Enhancement District, and levying the 2023 assessment described therein.
Mayor Cortez opened the public hearing.
The agenda report was provided by Finance Manager Theresa Franke.
There were no public comments, therefore, Mayor Cortez closed the public hearing.
A motion was made by Councilmember King, seconded by Councilmember Delgado, to adopt Resolution CC 2022-139 confirming the 2022 Annual Report for the Downtown Covina Business Area Enhancement District, and levying the 2023 assessment described therein.
DRAFT
COUNCIL/CSA/CPFA/CHA MINUTES Page 7 of 8 Tuesday, December 20, 2022 Motion approved by roll call vote for Public Hearing item PH 2 as follows:
AYES: DELGADO, KING, LINARES, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
NEW BUSINESS
NB 1. Appoint Board Members to the Covina Enhanced Infrastructure Financing District Public Financing Authority and Make a Determination that the Project is Exempt Under CEQA
Staff Recommendation:
Appoint three members of the City Council as regular members to the Public Financing Authority Board, appoint one as an alternate Board member, and appoint two members of the public as public members of the Board and make a determination that the project is exempt under CEQA.
A brief background on the item was provided by City Manager Marcarello.
Question and discussion included how the Enhanced Infrastructure Financing District (EIFD) will work, the time frame for improvements, County participation in the EIFD, the structure of the Covina Enhanced Infrastructure Financing District Public Financing Authority Board, and what members of the public may be selected to serve on the Board.
There were no public comments.
Councilmember Linares and Mayor Pro Tem Allen requested to be appointed to the Covina Enhanced Infrastructure Financing District Public Financing Authority Board. Councilmember Delgado then requested to serve as an alternate board member. In response to Mayor Cortez, Councilmember King accepted a nomination to serve on the Board.
Mayor Cortez then requested that the Council appoint the Chair and Vice-Chair of the Finance Advisory Commission as the two members of the public to serve on the Covina Enhanced Infrastructure Financing District Public Financing Authority Board.
A motion was made by Councilmember Linares, seconded by Mayor Pro Tem Allen, to appoint Mayor Pro Tem Allen, Councilmember King, Councilmember Linares, Finance Advisory Commission Chair Kevin Stapleton, and Finance Advisory Commission Vice-Chair Lynda Noriega to the Covina Enhanced Infrastructure Financing District Public Financing Authority Board and Councilmember Delgado as an alternate.
Motion approved by roll call vote for New Business item NB 1 as follows:
AYES: DELGADO, KING, LINARES, ALLEN, CORTEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
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COUNCIL/CSA/CPFA/CHA MINUTES Page 8 of 8 Tuesday, December 20, 2022
ADJOURNMENT
At 8:23 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned in Memory of Jim Rolls, Frank Ng, and Frank Carreon to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, January 17, 2023, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
Respectfully Submitted:
_______________________________
Fabian Velez, Deputy City Clerk
Approved this 17th day of January, 2023:
________________________________
Patricia Cortez, Mayor/Chair
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 2
Meeting: CC Regular Meeting - Jan 17 2023
Title: Payment of Demands
Presented By: Anita Agramonte, Administrative Services Director Recommendation: Approve Payment of Demands in the amount of $12,853,099.46.
EXECUTIVE SUMMARY / BACKROUND:
Attached is a list of warrants and demands which are being presented for approval and are summarized as follows:
Accounts Payable Warrants December 2, 2022 - December 29, 2022 CITY checks/EFTs $ 10,874,567.09
CITY payroll $ 1,926,127.84
CITY voids $ -
Worker's Comp $ 40,596.38
$ 12,841,291.31
SACRA checks/EFTs $ 2,307.58
SACRA payroll $ 9,500.57
$ 11,808.15
TOTAL checks/EFTs $12,853,099.46
DISCUSSION:
The attached reports have been reviewed by the Administrative Services Director.
FISCAL IMPACT:
Sufficient fundingis available and the related costs are included in the Fiscal Year 22/23 Adopted Budget.
ATTACHMENTS:
Attachment A - Check Register December 2, 2022 - December 29, 2022 Respectfully submitted,
CITY OF COVINA
Check Register
Dec 2, 2022 - Dec 29, 2022
Check # Check Date Vendor Name Amount
5859 12/08/2022 4003 MidAmerica 1,928.65
5860 12/13/2022 3280 INTERNAL REVENU 1,311.24
5861 09/28/2022 5207 PNC BANK NATIONAL ASSOCATION 733,365.41 5862 12/19/2022 5263 FIRST AMERICAN 6,175,487.52
5863 12/22/2022 4003 MidAmerica 1,840.26
20615 12/08/2022 788 COVINA, CITY OF 47,003.32
20616 12/08/2022 789 COVINA-FSA, CIT 868.18
20617 12/08/2022 2033 NATIONWIDE RETI 46,342.97
20618 12/08/2022 788 COVINA, CITY OF 25.98
20619 12/08/2022 789 COVINA-FSA, CIT 458.34
20620 12/08/2022 487 CalPERS 88,436.01
20621 12/08/2022 487 CalPERS 7,123.43
20622 12/22/2022 788 COVINA, CITY OF 46,785.60
20623 12/22/2022 789 COVINA-FSA, CIT 868.62
20624 12/22/2022 2033 NATIONWIDE RETI 19,342.97
20625 12/22/2022 487 CalPERS 85,538.20
20626 12/22/2022 487 CalPERS (995.87)
subtotal EFT/wires/direct deposits $7,255,730.83
112742 09/01/2022 69 AFSCME District Council 36 (633.07) 112937 09/15/2022 69 AFSCME District Council 36 (632.78) 113691 11/16/2022 3137 Y TIRE SALES (4,273.22)
113749 11/22/2022 3751 KELLY ASSOCIATES MANAGEMENT GROUP (1,142.50) 113804 11/22/2022 3137 Y TIRE SALES (3,167.26)
113903 11/30/2022 3137 Y TIRE SALES (1,038.24)
112004 07/14/2022 4320 CHALLENGER SPORTS BRITISH SOCCER (1,218.00) 113048 09/28/2022 4960 Data Ticket, Inc. (917.50)
113904 12/06/2022 5262 TAQUERIA DE CAM 2,560.00
113905 12/07/2022 4983 Ad Valorem Reco 6,504.70
113906 12/07/2022 4765 Advanced Microc 2,735.31
113907 12/07/2022 69 AFSCME 1,265.85
113908 12/07/2022 5280 ALDERMAN & HILG 10,444.20
113909 12/07/2022 160 AMERICAN WEST C 25.00
113910 12/07/2022 700 COLLEY FORD 866.07
113911 12/07/2022 703 COMBINED GRAPHI 757.97
113912 12/07/2022 771 COVINA IRRIGATI 229,139.93
113913 12/07/2022 970 EDISON CO 105,303.39
113914 12/07/2022 4977 Enterprise FM T 4,277.92
113915 12/07/2022 4455 FRONTIER CALIFO 3,740.03
113916 12/07/2022 1156 GAS COMPANY, TH 154.00
113917 12/07/2022 1204 GOLDEN STATE WA 141.18
113918 12/07/2022 4979 GRBCON, Inc. 48,422.37
113919 12/07/2022 1277 HAEBE, CYNTHIA 2,915.00
113920 12/07/2022 4433 JAIME YAMASHITA 1,820.00
113921 12/07/2022 3749 JCL BARRICADE C 88.20
113922 12/07/2022 3751 KELLY ASSOCIATE 1,142.50
113923 12/07/2022 1614 LA CNTY FIRE DE 995,946.61
113924 12/07/2022 1707 LIEBERT CASSIDY 2,652.20
113925 12/07/2022 5282 LOS ANGELE ARBO 1,656.00
113926 12/07/2022 4836 Lucius Williams 400.40
113927 12/07/2022 1792 MANNING & MARDE 816.80
113928 12/07/2022 1867 MEDINA, FRANK 38.38
Attachment A Page 1 of 6 Page 2 of 7
CITY OF COVINA
Check Register
Dec 2, 2022 - Dec 29, 2022
Check # Check Date Vendor Name Amount
113929 12/07/2022 4687 Mighty Oak Tech 52,500.00
113930 12/07/2022 5228 ODP BUSINESS SO 53.21
113931 12/07/2022 99999 ALANA SPECTOR 142.00
113932 12/07/2022 99999 ALICE LEUNG 892.31
113933 12/07/2022 99999 CHRISTIN MATSON 132.86
113934 12/07/2022 99999 CONNOR CUNNINGHAM 42.73
113935 12/07/2022 99999 LILA FEINGOLD 45.73
113936 12/07/2022 99999 MANUEL ESQUIVEL 244.67
113937 12/07/2022 99999 MIAOYAN LI 52.05
113938 12/07/2022 99999 NILAM JULIANTI ZHANG 52.05
113939 12/07/2022 99999 STEPHANIE YEE 36.09
113940 12/07/2022 99999 TAMARA BOYER 37.47
113941 12/07/2022 5154 PlayCore Wiscon 24,308.53
113942 12/07/2022 5112 Procure America 1,502.93
113943 12/07/2022 2426 REYNOLDS BUICK 2,110.50
113944 12/07/2022 3796 RICHARDS, WATSO 5,988.50
113945 12/07/2022 4738 Support Solutio 1,326.46
113946 12/07/2022 2855 TIME WARNER CAB 84.99
113947 12/07/2022 2958 US POSTMASTER 5,187.00
113948 12/07/2022 2958 US POSTMASTER 881.03
113949 12/07/2022 3621 WAXIE SANITARY 2,380.71
113950 12/08/2022 68 AFLAC 3,677.73
113951 12/08/2022 69 AFSCME 633.07
113952 12/08/2022 3846 CLEA 945.00
113953 12/08/2022 775 COVINA POLICE A 3,000.00
113954 12/08/2022 878 DELTA DENTAL OF 8,663.42
113955 12/08/2022 4710 Fidelity Securi 915.20
113956 12/08/2022 3795 LEGAL SHIELD 126.07
113957 12/08/2022 2235 PERS LONG TERM 191.04
113958 12/08/2022 4255 VOYA FINANCIAL 4,129.18
113959 12/14/2022 32 ACE-1 AUTO SERV 1,631.62
113960 12/14/2022 4983 Ad Valorem Reco 4,623.30
113961 12/14/2022 5000 Advanced Applie 7,257.50
113962 12/14/2022 3789 AMAZON LLC 929.06
113963 12/14/2022 158 AMERICAN TRAFFI 16,698.31
113964 12/14/2022 5288 ARCE BROS 5,248.00
113965 12/14/2022 219 AT&T 806.04
113966 12/14/2022 219 AT&T 290.39
113967 12/14/2022 254 AZUSA LIGHT & W 63.08
113968 12/14/2022 260 B & K ELECTRIC 262.80
113969 12/14/2022 3771 BLACK & WHITE E 15,836.93
113970 12/14/2022 471 CALBO 845.00
113971 12/14/2022 477 CALIF, STATE OF 23,146.97
113972 12/14/2022 493 CALIFORNIA WATE 31,627.00
113973 12/14/2022 536 CARQUEST AUTO P 224.36
113974 12/14/2022 568 CAT SPECIALTIES 385.59
113975 12/14/2022 572 CATHOLIC CHARIT 18,455.00
113976 12/14/2022 4854 CEJ Engineers, 13,690.00
113977 12/14/2022 600 CERTIFIED UNDER 114.09
113978 12/14/2022 4320 CHALLENGER SPOR 1,218.00
113979 12/14/2022 649 CINTAS CORP #69 299.73
Attachment A Page 2 of 6 Page 3 of 7
CITY OF COVINA
Check Register
Dec 2, 2022 - Dec 29, 2022
Check # Check Date Vendor Name Amount
113980 12/14/2022 4714 CIR, Inc. 30,376.88
113981 12/14/2022 654 CITRUS CAR WASH 22.99
113982 12/14/2022 664 CIVILTEC ENGINE 2,355.00
113983 12/14/2022 739 COPWARE 1,725.00
113984 12/14/2022 749 COUNSELING TEAM 75.00
113985 12/14/2022 766 COVINA DISPOSAL 17,732.71
113986 12/14/2022 849 DAPEER ROSENBLI 1,277.17
113987 12/14/2022 4960 Data Ticket, In 917.50
113988 12/14/2022 3701 DEPARTMENT OF J 147.00
113989 12/14/2022 5259 Dot and Dough C 12,649.18
113990 12/14/2022 970 EDISON CO 19,495.00
113991 12/14/2022 5053 ENVIRONMENTAL S 3,277.50
113992 12/14/2022 4246 EQUARIUS WATERW 31.75
113993 12/14/2022 5011 Excel Office Se 208.51
113994 12/14/2022 1055 FEDEX 14.33
113995 12/14/2022 1092 FORENSIC NURSE 1,000.00
113996 12/14/2022 4455 FRONTIER CALIFO 5,535.16
113997 12/14/2022 1156 GAS COMPANY, TH 2,829.46
113998 12/14/2022 4883 Glendora Employ 3,373.92
113999 12/14/2022 4338 GOKOO, ROBERT 2,638.00
114000 12/14/2022 1204 GOLDEN STATE WA 276.85
114001 12/14/2022 4432 GONZALEZ GOODAL 8,907.50
114002 12/14/2022 1241 GRAND PRINTING 1,066.95
114003 12/14/2022 4979 GRBCON, Inc. 21,301.09
114004 12/14/2022 4676 Hill Brothers C 781.43
114005 12/14/2022 1352 HINDERLITER DEL 3,988.51
114006 12/14/2022 1361 HOLLIDAY ROCK C 1,533.92
114007 12/14/2022 3988 HYDRO CONNECTIO 176.96
114008 12/14/2022 4349 Intelli-Tech 1,211.65
114009 12/14/2022 1505 JOHNNY'S POOL S 74.50
114010 12/14/2022 1531 JW LOCK CO INC 44.65
114011 12/14/2022 1561 KEYSTONE UNIFOR 102.69
114012 12/14/2022 1571 KING BOLT CO 28.17
114013 12/14/2022 4863 La Verne Power 778.23
114014 12/14/2022 1754 LOWE'S COMPANIE 266.77
114015 12/14/2022 5137 MasterCorp Comm 3,926.67
114016 12/14/2022 4833 Michael R. Hill 2,860.00
114017 12/14/2022 1933 MISSION LINEN S 13.20
114018 12/14/2022 5285 MLXPERTS LLC 3,500.00
114019 12/14/2022 5122 Montenegro Cons 9,020.00
114020 12/14/2022 2019 MYERS TIRE SUPP 445.06
114021 12/14/2022 2027 NAPA AUTO PARTS 19.55
114022 12/14/2022 2091 O REILLY AUTO P 331.69
114023 12/14/2022 99999 One Time Pay 582.92
114024 12/14/2022 99999 One Time Pay 811.57
114025 12/14/2022 99999 One Time Pay 25,000.00
114026 12/14/2022 99999 One Time Pay 25.45
114027 12/14/2022 99999 One Time Pay 10,750.00
114028 12/14/2022 99999 One Time Pay 224.22
114029 12/14/2022 99999 One Time Pay 4,600.00
114030 12/14/2022 99999 One Time Pay 4,300.00
Attachment A Page 3 of 6 Page 4 of 7
CITY OF COVINA
Check Register
Dec 2, 2022 - Dec 29, 2022
Check # Check Date Vendor Name Amount
114031 12/14/2022 3614 PAPER RECYCLING 720.00
114032 12/14/2022 2238 PEST OPTIONS IN 435.00
114033 12/14/2022 2275 POIRIER, ROBERT 98.00
114034 12/14/2022 2277 POLLARDWATER DO 787.13
114035 12/14/2022 2415 REPUBLIC MASTER 331.12
114036 12/14/2022 3796 RICHARDS, WATSO 10,549.10
114037 12/14/2022 4350 RKA Consulting 47,305.00
114038 12/14/2022 4201 ROBERT HALF 1,158.30
114039 12/14/2022 5257 Scoops on Tap L 25,000.00
114040 12/14/2022 4968 Semper Scientif 573.00
114041 12/14/2022 2619 SGV EXAMINER 4,273.50
114042 12/14/2022 2676 SMART AND FINAL 616.55
114043 12/14/2022 2769 SULLY-MILLER CO 1,090,628.92
114044 12/14/2022 3729 SUNBELT RENTALS 367.18
114045 12/14/2022 2795 SWRCB 17,666.00
114046 12/14/2022 5045 The Converse Pr 3,119.00
114047 12/14/2022 3185 TOSHIBA FINANCI 1,216.30
114048 12/14/2022 2903 TRI-XECUTEX COR 90.00
114049 12/14/2022 2929 ULINE 174.43
114050 12/14/2022 2935 UNDERGROUND SER 225.17
114051 12/14/2022 4764 UniFirst Corpor 2,221.22
114052 12/14/2022 4247 UNITED WATER WO 4,998.87
114053 12/14/2022 3004 VICTORY EXTERMI 65.00
114054 12/14/2022 3023 VULCAN MATERIAL 702.81
114055 12/14/2022 3052 WATERLINE TECHN 2,373.19
114056 12/14/2022 3621 WAXIE SANITARY 545.19
114057 12/14/2022 4817 Weck Analytical 270.00
114058 12/14/2022 3070 WEST COAST ARBO 16,551.00
114059 12/14/2022 3274 WILLDAN 4,102.25
114060 12/14/2022 5283 Y TIRE PERFORMA 9,925.68
114061 12/21/2022 4835 ABBA TERMITE & 125.00
114062 12/21/2022 84 AIRGAS-WEST 383.67
114063 12/21/2022 5281 ALTA ENVIRONMEN 9,296.01
114064 12/21/2022 4931 Antonio Castro 427.70
114065 12/21/2022 219 AT&T 49.30
114066 12/21/2022 219 AT&T 72.83
114067 12/21/2022 219 AT&T 50.85
114068 12/21/2022 254 AZUSA LIGHT & W 1,321.55
114069 12/21/2022 269 BAKER AND TAYLO 2,455.67
114070 12/21/2022 4537 BEAR COMM. INC 638.35
114071 12/21/2022 3771 BLACK & WHITE E 700.00
114072 12/21/2022 4279 BOSS JANITORIAL 11,086.63
114073 12/21/2022 4526 CalAct 615.00
114074 12/21/2022 4867 CALLAND ENGINEE 5,000.00
114075 12/21/2022 487 CalPERS 6.65
114076 12/21/2022 4854 CEJ Engineers, 41,560.00
114077 12/21/2022 617 CHARTER OAK GYM 2,913.86
114078 12/21/2022 5276 CHURRO BOSS STO 25,000.00
114079 12/21/2022 649 CINTAS CORP #69 309.27
114080 12/21/2022 654 CITRUS CAR WASH 119.94
114081 12/21/2022 703 COMBINED GRAPHI 364.93
Attachment A Page 4 of 6 Page 5 of 7
CITY OF COVINA
Check Register
Dec 2, 2022 - Dec 29, 2022
Check # Check Date Vendor Name Amount
114082 12/21/2022 4225 CORELOGIC 225.00
114083 12/21/2022 749 COUNSELING TEAM 860.00
114084 12/21/2022 783 COVINA WATER 133.92
114085 12/21/2022 5139 Crown Castle Fi 925.00
114086 12/21/2022 5251 DANIEL'S TIRE S 1,923.23
114087 12/21/2022 849 DAPEER ROSENBLI 25.74
114088 12/21/2022 4960 Data Ticket, In 284.50
114089 12/21/2022 3967 DREAM SHAPERS 325.00
114090 12/21/2022 970 EDISON CO 5,569.53
114091 12/21/2022 4885 ELIE FARAH 13,777.50
114092 12/21/2022 4965 Environment Pla 4,151.00
114093 12/21/2022 4246 EQUARIUS WATERW 4,938.46
114094 12/21/2022 1055 FEDEX 12.64
114095 12/21/2022 5129 Findaway World, 418.87
114096 12/21/2022 1075 FLEET SERVICES 137.97
114097 12/21/2022 1112 FRANKLIN-VALDEZ 80.00
114098 12/21/2022 4455 FRONTIER CALIFO 945.35
114099 12/21/2022 1156 GAS COMPANY, TH 8,031.65
114100 12/21/2022 4883 Glendora Employ 1,995.82
114101 12/21/2022 1204 GOLDEN STATE WA 72.40
114102 12/21/2022 1235 GRAINGER 734.20
114103 12/21/2022 1241 GRAND PRINTING 2,421.09
114104 12/21/2022 1255 GRISWOLD INDUST 10,800.75
114105 12/21/2022 1364 HOME DEPOT 3,660.89
114106 12/21/2022 1387 HUNTER, JOHN L. 11,440.15
114107 12/21/2022 1397 HYNES, MELODY 244.46
114108 12/21/2022 1429 INLAND EMPIRE S 2,237.37
114109 12/21/2022 1437 INTER-CON SECUR 12,826.17
114110 12/21/2022 1441 INTERSTATE BATT 474.50
114111 12/21/2022 4878 iWater, Inc. 2,000.00
114112 12/21/2022 1463 J.G. TUCKER AND 279.87
114113 12/21/2022 1615 LA CNTY MTA 140.00
114114 12/21/2022 1617 LA CNTY REGISTR 190,718.76
114115 12/21/2022 1646 LANGUAGE LINE S 57.34
114116 12/21/2022 1694 LEWIS ENGRAVING 59.54
114117 12/21/2022 3932 MAR, ARLENE D. 24.00
114118 12/21/2022 5137 MasterCorp Comm 3,926.67
114119 12/21/2022 1860 MCNEILL SOUND & 332.46
114120 12/21/2022 1867 MEDINA, FRANK 125.88
114121 12/21/2022 1924 MILLERS & ISHAM 3,371.94
114122 12/21/2022 1933 MISSION LINEN S 13.20
114123 12/21/2022 2027 NAPA AUTO PARTS 28.94
114124 12/21/2022 2047 NAVERA, RAYMOND 24.88
114125 12/21/2022 5181 NBS Government 9,260.00
114126 12/21/2022 5169 Occupational He 232.50
114127 12/21/2022 2101 OCLC/FOREST PRE 1,606.88
114128 12/21/2022 5228 ODP BUSINESS SO 268.09
114129 12/21/2022 99999 One Time Pay 93.75
114130 12/21/2022 99999 One Time Pay 125.00
114131 12/21/2022 99999 One Time Pay 28.78
114132 12/21/2022 99999 One Time Pay 200.00
Attachment A Page 5 of 6 Page 6 of 7
CITY OF COVINA
Check Register
Dec 2, 2022 - Dec 29, 2022
Check # Check Date Vendor Name Amount
114133 12/21/2022 99999 One Time Pay 275.00
114134 12/21/2022 4535 OSWALDO MONROY 5,215.00
114135 12/21/2022 2407 REGIONAL TAP SE 320.10
114136 12/21/2022 2415 REPUBLIC MASTER 339.76
114137 12/21/2022 5232 RESTURANTFURNIT 3,131.90
114138 12/21/2022 3796 RICHARDS, WATSO 4,307.00
114139 12/21/2022 2444 RIO HONDO COLLE 1,248.00
114140 12/21/2022 4201 ROBERT HALF 2,079.00
114141 12/21/2022 2683 SMITH, KRYSTAL 144.09
114142 12/21/2022 4389 SOCIAL VOCATION 2,322.00
114143 12/21/2022 2719 SPARKLETTS 30.47
114144 12/21/2022 2737 STAPLES INC 883.16
114145 12/21/2022 2737 STAPLES INC 924.10
114146 12/21/2022 5117 Steam It All LL 550.00
114147 12/21/2022 2800 T MOBILE USA 100.00
114148 12/21/2022 2846 THOMAS, TERRI 610.40
114149 12/21/2022 2852 THREE VALLEY MU 16,005.27
114150 12/21/2022 2855 TIME WARNER CAB 120.50
114151 12/21/2022 2942 UNITED SITE SER 466.50
114152 12/21/2022 2954 URBAN GRAFFITI 7,570.00
114153 12/21/2022 3001 VERIZON WIRELES 3,646.72
114154 12/21/2022 3004 VICTORY EXTERMI 65.00
114155 12/21/2022 4804 Vihulu L. Villa 342.90
114156 12/21/2022 3187 WAGONER, PAMELA 582.40
114157 12/21/2022 3052 WATERLINE TECHN 2,362.46
114158 12/21/2022 3070 WEST COAST ARBO 1,040.00
114159 12/21/2022 3274 WILLDAN 949.50
114160 12/21/2022 3775 WILLIAM SHUTTIC 224.00
114161 12/21/2022 3152 YWCA 3,182.50
114162 12/22/2022 68 AFLAC 3,677.73
114163 12/22/2022 69 AFSCME 698.11
114164 12/22/2022 3846 CLEA 945.00
114165 12/22/2022 775 COVINA POLICE A 3,000.00
114166 12/22/2022 878 DELTA DENTAL OF 8,602.41
114167 12/22/2022 4710 Fidelity Securi 910.89
114168 12/22/2022 1106 FRANCHISE TAX B 194.08
114169 12/22/2022 3795 LEGAL SHIELD 126.03
114170 12/22/2022 2235 PERS LONG TERM 191.04
114171 12/22/2022 4255 VOYA FINANCIAL 4,224.06
subtotal checks $3,621,143.84
voids (prior to current mo.) $ -
payroll (12/08/22) $ 975,687.62
payroll (12/22/22) $ 959,940.79
workers' compensation $ 40,596.38
TOTAL checks/EFTs $12,853,099.46
Attachment A Page 6 of 6 Page 7 of 7
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 3
Meeting: CC Regular Meeting - Jan 17 2023
Title: City of Covina Investment Report for Month ended December 31, 2022 Presented By: Anita Agramonte, Administrative Services Director Recommendation: Receive and File.
EXECUTIVE SUMMARY / BACKROUND:
Pursuant to Government Code Section 53600 et seq. and Section 4.0 of the City of Covina’s Investment Policy, amonthly investment report must be provided to the City Council and City Manager, containing detailed information of all securities, investments and monies of the City.
DISCUSSION:
The attached report for the City and Successor Agency reflects the portfolio balances for the month ended December 31, 2022. The report is in conformity with the City’s Investment Policy as well as Government Code 53601. In accordance with the City's Investment Policy, the City Council authorizes staff to continue investing the City's idle funds in similar securities as those presented in these reports attached hereto. There are sufficient funds to meet the pooled expenditure requirements for all City funds for the next 6 months.
FISCAL IMPACT:
None to receive and file.
ATTACHMENTS:
Attachment A-City - Investment Report for the Month Ended December 31, 2022 Attachment A-1-City - Cash and Investment Summary
Attachment A-Agency- Investment Report for the Month Ended December 31, 2022 Attachment A-1-Agency- Cash and Investment Summary
Attachment A-2 Total Investment Portfolio as of December 31, 2022 Attachment A-3 Investment Transaction Summary
Attachment A-4 Investment Holdings by Sector
Attachment A-5 Cash and Investments - Three Year Comparison Attachment A-6 - City LAIF Statement
Attachment A-7 - Successor Agency LAIF Statement
Attachment A-8 LAIF Market Valuation for November 30, 2022 Respectfully submitted,
CASH BALANCE 11/30/2022 $79,980,671.67
RECEIPTS 12/1/22-12/31/22 25,428,342.62
DISBURSEMENTS 12/1/22-12/31/22 (27,277,742.92)
CASH BALANCE 12/31/2022 $78,131,271.37
ANALYSIS OF CASH AND INVESTMENT BALANCE - BOOK VALUE
INVESTMENT PORTFOLIO Attachment A-2 29,978,495.69
LOCAL AGENCY INVESTMENT FUND Attachment A-6 41,176,273.38 TOTAL PUBLIC INVESTMENTS $71,154,769.07
CHECKING AND PETTY CASH BALANCES 6,976,502.30
CASH AND INVESTMENT BALANCE 12/31/2022 $78,131,271.37
CASH HELD BY BOND TRUSTEES 1,876,491.03
TOTAL CASH AND INVESTMENT BALANCE 12/31/2022 $80,007,762.40
CITY O F CO VINA INVESTMENT REPO RT
FO R THE MO NTH ENDED DECEMBER 31, 2022
The purpose of this report is to provide readers with the overall cash position of the City. There is sufficient investment liquidity to meet the pooled expenditures of all City’s funds for the next 6 months.
Attachment A - CITY
BOOK ACQUISITIONMATURIT
Y MARKET
TYPE OF INVESTMENT ISSUE
R VALUE $ DATE DATE VALUE $
City of Covina:
Drawer & Pett
y Cash
N/A 7,935.49
N/A
N/A 7,935.49
General - Checkin
g Account Bank of the West $5,387,130.05
N/A Deman
d 5,387,130.05
Public A
gency Savin
g - Parkin
g Fines Bank of the West 8,213.80
N/A Deman
d 8,213.80
Utilit
y Billin
g Account Bank of the West $85,765.06
N/A Deman
d 85,765.06
Workers' Com
pensation - Checkin
g Account Bank of the West 92,186.11
N/A Deman
d 92,186.11
Payroll - Checkin
g Account Bank of the West $317,592.98
N/A Deman
d 317,592.98
Money Market Bank of the West $1,051,310.86
N/A Deman
d 1,051,310.86
AFLAC Flexible S
pendin
g Account Bank of the West 26,367.95
N/A Deman
d 26,367.95
STIFEL Investment Portfolio Various 29,978,495.69 Various Various 29,039,796.41Local A gency Investment Fun
d State of California 41,176,273.38
N/A Deman
d 41,176,273.38
Subtotal (A) $78,131,271.37 $77,192,572.09
Cash Held Under 3rd Party Administrator:
TRIP 2017A Covina Wilmin
gton Trust 66.06
N/A Deman
d $66.06
LA Count
y Loan A
greement U.S. Ban
k 1,875,040.54
N/A Deman
d $ 1,875,040.54
2021 Taxable Pension Obli
gation Bonds U.S. Ban
k 1,384.17
N/A Deman
d $1,384.17
2019 Wastewater Refundin
g Bonds U.S. Ban
k 0.26
N/A Deman
d $0.26
Subtotal (B) 1, 1,876,491.03 876,491.03
TOTAL (A+B) $80,007,762.40 $79,069,063.12
The
purpose of this schedule is to show the total cash and investments held b y the Cit
y of Covina b
y account.
CITY OF COVINA
CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED DECEMBER 31, 2022
S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Monthly Investment Reports\22-23\December 2022\December 2022 Investment Report\CITY -ATTACH A-1 Attachment A-1 CITY
CASH BALANCE 11/30/2022 $534,238.47
RECEIPTS 12/1/22-12/31/22 0.00
DISBURSEMENTS 12/1/22-12/31/22 0.00
CASH BALANCE 12/31/2022 $534,238.47
ANALYSIS OF CASH AND INVESTMENT BALANCE
CHECKING ACCOUNT 2,612.64
LOCAL AGENCY INVESTMENT FUND Attachment A-7 531,625.83
AVAILABLE CASH BALANCES $534,238.47
CASH AND INVESTMENTS HELD BY BOND TRUSTEES 3,044,040.27 TOTAL CASH & INVESTMENT BALANCE 12/31/2022 $3,578,278.74
SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY INVESTMENT REPORT FOR THE MONTH ENDED DECEMBER 31, 2022
The purpose of this report is to provide readers with the overall cash position of the Successor Agency to the Covina Redevelopment Agency (Agency). There is sufficient investment liquidity to meet the pooled expenditures of all Agency's funds for the next 6 months.
ATTACHMENT A-AGENCY
BANK ACQUISITION MARKET
TYPE OF INVESTMENT ISSUER VALUE $ DATE DATE VALUE $
Successor Agency to the Covina Redevelopment Agency:Checking Account Bank of the West 2,612.64 N/A Demand 2,612.64Local Agency Investment Fund State of California 531,625.83 Demand 531,625.83 Subtotal (A) $534,238.47 $534,238.47
Cash Held Under 3rd Party Administrator:(1) 2013 Series A Tax Allocation Bonds U.S. Bank* 2,479,745.91 N/A Demand 2,479,745.91 Fiscal Agent: U.S. Bank(2) 2014 Series A Tax Allocation Bonds U.S. Bank* 163,281.21 N/A Demand 163,281.21 Fiscal Agent: U.S. Bank(3) 2004 Series B Tax Allocation Bonds U.S. Bank* 401,013.15 N/A Demand 401,013.15 Fiscal Agent: U.S. Bank Subtotal (B) $3,044,040.27 $3,044,040.27
TOTAL (A+B) $3,578,278.74 $3,578,278.74
The purpose of this schedule is to show the total cash and investments held by the Successor Agency to the Covina Redevelopment Agency by account. * Formerly BNY Mellon
SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY
CASH AND INVESTMENT SUMMARY
FOR THE MONTH ENDED DECEMBER 31, 2022
S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Monthly Investment Reports\22-23\December 2022\December 2022 Investment Rep ATTACHMENT A-1 AGENCY ort
Issuer Purch date
Market Price
Per Share Qty
Total Original Cost
Value Total Market Value Coupon CUSIP Maturity Trustee
Federal Agency Securities
US Treasury 03/04/20 99.927000 160,000 162, 159, 918.75 1.5000 883.20 912828Z29 1/15/2023 Stifel (from U.S. Bank) US Treasury 08/28/19 99.820000 775,000 783, 773, 143.55 1.6250 605.00 912828P38 1/31/2023 Stifel (from U.S. Bank) US Treasury 03/04/20 99.658000 285,000 289, 284, 408.59 1.3750 025.30 912828Z86 2/15/2023 Stifel (from U.S. Bank) Total U.S. Treasury 1,235,470.89 1,220,000.00 1,217, 513.50 Federal Home Loan 02/21/20 99.635000 525,000 524, 523, 034.00 1.3750 083.75 3130AJ7E3 2/17/2023 Stifel (from U.S. Bank) FHLMC 04/21/20 98.747000 610,000 608, 602, 475.00 0.3750 356.70 3137EAEQ8 4/20/2023 Stifel (from U.S. Bank) FHLMC 05/07/20 98.617000 610,000 609, 601, 743.80 0.3750 563.70 3137EAER6 5/5/2023 Stifel (from U.S. Bank) FEDL Home Loan Bank Bond 06/30/22 97.465000 1,000,000 1,001,894.72 974, 3.1250 650.00 3130ASHK8 6/14/2024 Stifel FEDL Home Loan Bank Bond 06/30/22 93.421000 1,000,000 952,708.25 934, 1.0000 210.00 3130AQF40 12/20/2024 Stifel FEDL Home Loan Bank Bond 02/02/22 95.221000 1,000,000 1,033,357.79 952, 2.6250 210.00 3130A6ZQ3 12/12/2025 Stifel FEDL Home Loan Bank Bond 04/07/22 95.709000 1,000,000 1,010,787.33 957, 3.0000 090.00 3130A2VE3 9/11/2026 Stifel FEDL Home Loan Bank Bond 10/12/22 99.600000 1,000,000 1,000,000.00 996, 5.4100 000.00 3130ATN94 10/18/2027 Stifel FEDL Home Loan Bank Bond 10/12/22 99.693000 1,080,000 1,079,730.00 1,076, 5.5000 684.40 3130ATMD6 10/27/2027 Stifel FEDL Home Loan Bank Bond 10/13/22 100.043000 1,000,000 1,000,000.00 1,000, 6.0000 430.00 3130ATP27 11/10/2027 Stifel Total Federal Home Loan 8,820,730.89 8,825,000.00 8,618, 278.55 Federal Farm Credit BKs 06/09/20 98.227000 600,000 598, 589, 044.00 0.3000 362.00 3133ELG81 6/8/2023 Stifel (from U.S. Bank) FEDL Farm Credit Bank Bond 02/02/22 96.186000 2,000,000 1,990,871.52 1,923, 0.9000 720.00 3133ENLF5 1/18/2024 Stifel FEDL Farm Credit Bank Bond 02/02/22 93.837000 1,000,000 998,647.01 938, 1.3200 370.00 3133ENLU2 1/21/2025 Stifel FEDL Farm Credit Bank Bond 02/02/22 90.374000 1,000,000 996,151.59 903, 1.5000 740.00 3133ENKV1 1/13/2027 Stifel Federal Farm Credit Bank Bond 04/07/22 96.250000 1,000,000 1,017,221.09 962, 3.1500 500.00 3133EJDV8 3/22/2027 Stifel Total Federal Farm Credit 5,600,935.21 5,600,000.00 5,317, 692.00 FEDL Agric MTG CorpMedium Term Note 10/12/22 99.735000 1,000,000 1,000,000.00 997, 5.1000 350.00 3134GX4R2 10/28/2025 Stifel FEDL Agric MTG CorpMedium Term Note 06/30/22 89.024000 1,000,000 915,357.70 890, 0.9400 240.00 31422XGQ9 10/26/2026 Stifel Total Agricultural Mortgage 1,915,357.70 2,000,000.00 1,887, 590.00 Certiricates of Deposits
RBS Citizens NAProvidence RI CD 06/27/22 99.269000 245,000 245, 243, 000.00 2.8500 209.05 75524KNZ3 6/29/2023 Stifel California CR UNGlendale CA SHS 10/12/22 99.909000 245,000 245, 244, 000.00 4.5000 777.05 130162AK6 10/25/2023 Stifel ST Lawrencefed CR UNOgdenburg NY CD 11/14/22 100.306000 245,000 245, 245, 000.00 4.9500 749.70 791125AB3 11/22/2023 Stifel Farmers Ins Group FCU- Los
Angeles CA SHS CTF 12/07/22 100.354000 245,000 245, 245, 000.00 5.0000 867.30 30960QAL1 12/13/2023 Stifel Bank Hapoalim BMNew York NY CD 06/23/22 98.372000 245,000 245, 241, 000.00 3.0000 011.40 06251A4G2 12/29/2023 Stifel First Technology FCUMountain View CA SHS CTF 06/30/22 98.275000 245,000 245, 240, 000.00 3.2500 773.75 33715LEA4 4/15/2024 Stifel Greenwood Credit UnionWarwick RI SHS CTF 11/14/22 100.449000 245,000 245, 246, 000.00 4.9500 100.05 397129AJ6 5/28/2024 Stifel Isreal Discount BK of NYNew York NY CD 05/24/22 97.600000 245,000 245, 239, 000.00 2.8500 120.00 465076TQ0 5/28/2024 Stifel Mountain Amer Fed CR UNWest Jordan UT SHS CTF 11/14/22 100.517000 245,000 245, 246, 000.00 5.0000 266.65 62384RAS5 5/28/2024 Stifel Workers Credit UnionLittleton MA SHS CTF 12/07/22 100.610000 245,000 245, 246, 000.00 5.0500 494.50 98138MAZ3 6/17/2024 Stifel Pinnacle Bank -
Nashville TN CD 06/23/22 97.732000 245,000 245, 239, 000.00 3.0500 443.40 72345SLE9 6/28/2024 Stifel Oceanfirst Bank NAToms River NJ CD 06/23/22 98.029000 245,000 245, 240, 000.00 3.2500 171.05 67523TBE2 7/1/2024 Stifel UBS Bank USASalt Lake City UT CD 06/27/22 97.942000 245,000 245, 239, 000.00 3.2000 957.90 90348J4B3 7/1/2024 Stifel Synovus BankColumbus GA CD 06/23/22 97.719000 245,000 245, 239, 000.00 3.2000 411.55 87164DTM2 8/30/2024 Stifel Oklahoma Fedl CR UNOklahoma City OK CD 11/14/22 100.466000 245,000 245, 246, 000.00 5.0000 141.70 67886WAB3 11/22/2024 Stifel USAlliance FCURye NY SHS CTF 11/14/22 100.728000 245,000 245, 246, 000.00 5.0000 783.60 90352RCW3 11/29/2024 Stifel Live Oak Bkg Co -
Wilmington NC CD 03/03/22 94.449000 249,000 248, 235, 751.00 1.8500 178.01 538036HW7 2/14/2025 Stifel BMW Bank North America -
Salt Lake City UT CD 03/01/22 94.267000 245,000 245, 230, 000.00 1.8000 954.15 05580AK37 3/4/2025 Stifel American Express Natl BK -
Salt Lake City UT CD 03/01/22 94.226000 245,000 245, 230, 000.00 1.8000 853.70 02589ABP6 3/10/2025 Stifel Barclays Bank DEWilmington DE CD 05/24/22 96.499000 245,000 245, 236, 000.00 3.0500 422.55 06740KQS9 6/2/2025 Stifel Community West CR UNKentwood MI CD 12/12/22 100.965000 245,000 245, 247, 000.00 5.0000 364.25 20416JAC8 6/23/2025 Stifel BMO Harris Bank NAChicago IL CD 06/23/22 96.770000 245,000 245, 237, 000.00 3.2000 086.50 05600XGK0 6/24/2025 Stifel
CITY OF COVINA
U.S. Bank and Stifel
Investment Portfolio as of
December 2022
S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Monthly Inve Page 6 of 13 stment Reports\22-23\December 2022\December 2022 Investment Report Attachment A-2 Issuer Purch date
Market Price
Per Share Qty
Total Original Cost
Value Total Market Value Coupon CUSIP Maturity Trustee
CITY OF COVINA
U.S. Bank and Stifel
Investment Portfolio as of
December 2022
American First CR UNBrea CA SHS CTF 06/30/22 96.796000 245,000 245, 237, 000.00 3.2500 150.20 02616ABJ7 7/15/2025 Stifel Tennessee Valley AuthPWR Bond 1995 SER E 06/30/22 106.265000 1,000,000 1,100,618.10 1,062, 6.7500 650.00 880591CJ9 11/1/2025 Stifel First Natl Bank of AmerEast Lansing MI CE 05/16/22 95.705000 245,000 245, 234, 000.00 3.0000 477.25 32110YXE0 11/28/2025 Stifel Ally Bank -
Midvale UT CD 04/27/22 94.682000 245,000 245, 231, 000.00 2.8500 970.90 02007GQQ9 5/5/2026 Stifel Austin Telco Fed CR UNAustin TX SHS CTF 11/14/22 101.659000 245,000 245, 249, 000.00 5.0500 064.55 052392CC9 11/27/2026 Stifel Baxter CR UNVernon Hills IL SHS CTF 11/14/22 101.483000 245,000 245, 248, 000.00 5.0000 633.35 07181JAV6 11/30/2026 Stifel All in FED CR UnionDaleville AL SHS CTF 12/07/22 99.504000 245,000 245, 243, 000.00 4.4500 784.80 01664MAA4 12/21/2026 Stifel State Bank of India -
New York NY CD 02/01/22 89.466000 245,000 245, 219, 000.00 1.7500 191.70 856285G21 2/9/2027 Stifel Pentagon Federal CR UN -
Tysons Corner VA 02/02/22 89.136000 245,000 245, 218, 000.00 1.7000 383.20 70962LBE1 2/18/2027 Stifel Sallie Mae Bank -
Salt Lake City UT CD 02/16/22 91.057000 245,000 245, 223, 000.00 2.2000 089.65 795451BH5 2/23/2027 Stifel Beal Bank -
Plano TX CD 03/01/22 90.443000 245,000 245, 221, 000.00 2.0500 585.35 07371AZQ9 3/3/2027 Stifel Beal Bank -
Las Vegas NV CD 03/01/22 90.443000 245,000 245, 221, 000.00 2.0500 585.35 07371CK81 3/3/2027 Stifel Medallion Bank -
Salt Lake City UT CD 03/01/22 90.334000 245,000 245, 221, 000.00 2.0500 318.30 58404DNG2 3/8/2027 Stifel Cpital One Bank USA NA -
Glen Allen VA CD 04/07/22 92.711000 245,000 245, 227, 000.00 2.7000 141.95 14042TFJ1 4/13/2027 Stifel Synchrony Bank -
Draper UT CD 04/07/22 92.706000 245,000 245, 227, 000.00 2.7000 129.70 87165FK45 4/14/2027 Stifel Capital One NA -
Mclean VA CD 04/27/22 93.984000 245,000 245, 230, 000.00 3.0500 260.80 14042RRA1 5/4/2027 Stifel Goldman Sachs Bank USA -
New York NY CD 04/27/22 93.959000 245,000 245, 230, 000.00 3.0500 199.55 38149M6Y4 5/11/2027 Stifel Toyota Finl Svgs BankHenderson NV CD 05/09/22 94.527000 245,000 245, 231, 000.00 3.2000 591.15 89235MNH0 5/17/2027 Stifel Morgan Stanley Bank NASalt Lake City UT CD 05/16/22 94.717000 245,000 245, 232, 000.00 3.2500 056.65 61690UJ68 5/19/2027 Stifel Morgan Stanley PVT BK NAPurchase NY CD 05/16/22 94.717000 245,000 245, 232, 000.00 3.2500 056.65 61768EJR5 5/19/2027 Stifel Discover BankGreenwood DE CD 05/20/22 94.504000 245,000 245, 231, 000.00 3.2000 534.80 254673E36 5/24/2027 Stifel Kemba FINL CR UN- Kemba
OH SHS CTF 11/14/22 100.413000 245,000 245, 246, 000.00 5.2500 011.85 48836LAW2 11/23/2027 Stifel Rogue Credit UnionMedford OR SHS CTF 11/14/22 100.182000 245,000 245, 245, 000.00 5.2000 445.90 77535MAE3 11/26/2027 Stifel Ideal Credit UnionWoodbury MN SHS CTF 12/07/22 99.554000 245,000 245, 243, 000.00 4.5000 907.30 45157PAZ3 12/29/2027 Stifel Alliant Credit Union- Chicago
IL SHS CTF 12/20/22 101.115000 245,000 245, 247, 000.00 4.8500 731.75 01882MAA0 12/30/2027 Stifel Total Certificate of Deposits 12,374,369.10 12,274,000.00 11,967, 090.46 Stifel Cash 31,631.90 $ 31, $ 631.90
Stifel Total Value of Portfolio 29,919,000 29,978,496 29, 039,796 S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Monthly Inve Page 7 of 13 stment Reports\22-23\December 2022\December 2022 Investment Report Attachment A-2 Qty Purch Date Maturity
Share Price at
Purch Date
Net Trade
Amount
Cost Basis
Value Market Value
Accrued
Interest Issuer CUSIP Held by
12/07/22 12/13/ 2,450 2023 100.354000 245,000.00 245,000.00 - 245,867.30 Farmers Ins Group FCU- Los Angeles CA SH 30960QAL1 Stifel 12/07/22 6/17/ 2,450 2024 100.610000 245,000.00 245,000.00 - 246,494.50 Workers Credit Union- Littleton MA SHS CT 98138MAZ3 Stifel 12/12/22 6/23/ 2,450 2025 100.965000 245,000.00 245,000.00 - 247,364.25 Community West CR UN- Kentwood MI CD 20416JAC8 Stifel 12/07/22 12/21/ 2,450 2026 99.504000 245,000.00 245,000.00 - 243,784.80 All in FED CR Union- Daleville AL SHS C 01664MAA4 Stifel 12/07/22 12/29/ 2,450 2027 99.554000 245,000.00 245,000.00 - 243,907.30 Ideal Credit Union- Woodbury MN SHS CTF 45157PAZ3 Stifel 12/20/22 12/30/ 2,450 2027 101.115000 245,000.00 245,000.00 - 247,731.75 Alliant Credit Union- Chicago IL SHS CTF 01882MAA0 Stifel Total 1,470,000.00 1,470,000.00 1,475,149.90 -
Qty Purch Date Maturity
Sale /
Maturity Date
Share Price at Sale
/ Maturity Date
Original Cost
Value
Par Value at
Sale/Maturity
Gain / (Loss)
on Sale /
Redemption
Interest
Earnings Since
Purchase Issuer CUSIP Held by
NO SALES OR MATURITIES IN DECEMBER
Total - - - -
Period
Interest
Revenue
Gain / (Loss) on
Transactions
Management
Fees Net revenue / (Loss)
Fees as a
%
of Revenue
Previous Month 66,521.08 (4, - 571.40) 61, 0% 949.68
Previous 12 mos. 368,505.43 (24, - 713.64) 0% 343,791.79 Investments Held 29,978,495.69 $ Total Fees -Fees as % of Portfolio 0.00% PREVIOUS 12 MONTH FEE ANALYSIS
January 2022-December 2022
CITY OF COVINA
Investment Transaction Summary
for the Month Ended December 31, 2022
Purchased Investments
Sold/Matured Investments
Net Revenue Analysis - for Period Ending December 31, 2022 S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Monthly Investment Reports\22-23\December 2022\December 2022 Investment Report Attachment A-2
Total
Book Value Percentage
Cash Balances 7,008,134 8.76%Local Agency Investment Fund 41,176,273 51.47%U.S. Treasury 1,235,471 1.54%Federal Home Loan 8,820,731 11.02%Federal Farm Credit 5,600,935 7.00%Federal Agriculture Mortgage 1,915,358 2.39%Certificate of Deposits 12,374,369 15.47%Funds held by Bond Trustees 1,876,491 2.35% Total 80,007,762 100.00%
*Average Investment coupon rate: 3.04% (based on weighted average of Original Cost Value)This chart illustrates the City's cash & investments by asset type.
CITY OF COVIN
A
Cash & Inv estment Holdin
gs b
y Type
Cash Balances, 8.76%
Local Agency
Investment Fund,
51.47%
U.S. Treasury, 1.54%
Federal Home Loan,
11.02%
Federal Farm Credit,
7.00%
Federal Agriculture
Mortgage, 2.39%
Certificate of Deposits,
15.47%
Funds held by Bond
Trustees, 2.35%
HOLDINGS BY TYPE
S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Investment Holdings by Sector\22-23\Investment Holdings by Sector - Dec 22 Attachment A-4
Quarter
Ending City Agency*
12/31/2020 55,303,936 1,678,29412/31/2021 70,413,148 1,686,904 12/31/2022. 80,007,762 3,578,279
The purpose of this schedule is to show, for comparison purposes, the total cash and investment values for the last 3 years. *Successor Agency to Covina Redevelopment Agency
CITY OF COVINA AND SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT AGENCY Cash and Investments Three Year Comparison as of December 31, 2022 $0
$20,000,000$40,000,000$60,000,000$80,000,000
$100,000,000
12/31/2020 12/31/2021 12/31/2022.
55,303,936
70,413,148 80,007,762
1,678,294 1,686,904 3,578,279
Month Ending Dec 31
City of Covina & Agency* Total Cash & Investments
Three Year Comparison
CityAgency*
S:\Covina_PVT\Finance_PVT\Investments - City & CRA\Monthly Investment Reports\22-23\December 2022\Cash Comparison Dec 22 ATTACHMENT A-5
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Attachment A-7 Page 12 of 13
Carrying Cost Plus
Description Accrued Interest Purch. Fair Value Accrued Interest United States Treasury:
Bills $ 37,457,876,803.91 $ 37,598,454,000.00 NA
Notes $ 97,679,630,784.10 $ 94,303,013,500.00 $ 242,799,651.50 Federal Agency:
SBA $ 345,398,313.39 $ 345,168,567.85 $ 621,486.90
MBS-REMICs $ 3,542,218.21 $ 3,502,313.80 $ 15,820.59
Debentures $ 8,968,279,046.91 $ 8,737,319,750.00 $ 28,391,792.45 Debentures FR $ - $ - $ -
Debentures CL $ 2,900,000,000.00 $ 2,832,621,500.00 $ 20,919,730.00 Discount Notes $ 25,084,355,444.45 $ 25,194,425,500.00 NA Supranational Debentures $ 2,328,153,758.99 $ 2,233,975,900.00 $ 7,688,694.90 Supranational Debentures FR $ - $ - $ -
CDs and YCDs FR $ - $ - $ -
Bank Notes $ 100,000,000.00 $ 99,852,253.25 $ 1,283,333.33 CDs and YCDs $ 13,400,000,000.00 $ 13,370,538,436.70 $ 111,708,152.80 Commercial Paper $ 9,241,303,055.56 $ 9,298,797,388.89 NA Corporate:
Bonds FR $ - $ - $ -
Bonds $ 531,092,050.06 $ 504,369,950.00 $ 4,048,798.73
Repurchase Agreements $ - $ - $ -
Reverse Repurchase $ - $ - $ -
Time Deposits $ 5,264,000,000.00 $ 5,264,000,000.00 NA
PMIA & GF Loans $ 372,231,000.00 $ 372,231,000.00 NA
TOTAL $ 203,675,862,475.58 $ 200,158,270,060.49 $ 417,477,461.20 Fair Value Including Accrued Interest $ 200,575,747,521.69 Repurchase Agreements, Time Deposits, PMIA & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost).
State of California
Pooled Money Investment Account
Market Valuation
11/30/2022
Attachment A-8
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 4
Meeting: CC Regular Meeting - Jan 17 2023
Title: Approve and Make AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings
Presented By: Chris Marcarello, City Manager
Recommendation: Approve and make the following findings so that meetings of the City Council and the City’s Other Legislative Bodies are authorized to meet remotely in accordance with AB 361’s special Brown Act requirements for teleconference meetings as follows: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the emergency directly impacts the ability of the members of the public to meet safely.
EXECUTIVE SUMMARY:
This item is on the agenda so that the City Council and the other legislative bodies of the City, including the Successor Agency to the Covina Redevelopment Agency, the Covina Public Financing Authority, the Covina Housing Authority, the Planning Commission, the Parks and Recreation Commission, the Traffic and Parking Advisory Commission, the Finance Advisory Commission and the Library Board of Trustees (collectively “City’s Other Legislative Bodies”) may meet virtually pursuant to Assembly Bill (“AB”) 361’s special Brown Act requirements for teleconference meetings. These special requirements give local public agencies greater flexibility to conduct teleconference meetings when there is a declared state of emergency and either social distancing is mandated or recommended, or when the legislative body determines an in-person meeting would present imminent risks to the health and safety of attendees.
BACKGROUND:
On March 4, 2020, Governor Newsom proclaimed a state of emergency to exist in California due to the spread of COVID-19. The Governor subsequently issued numerous executive orders suspending or modifying state laws to facilitate the response to the emergency. Among other things, these executive orders superseded certain Brown Act requirements and established special rules to give local public agencies greater flexibility to conduct teleconference meetings. The special rules included provisions allowing local public agencies to conduct teleconference meetings, including authorizing council members and board members to participate in meetings from remote locations without compliance with certain noticing requirements (Executive Order N-29-20) Suspended teleconferencing rules included the Brown Act's requirements that: (1) the notice of the meeting and agenda identify the location of the remote location; (2) the remote location is accessible to the public; and (3) the agenda provides an opportunity for the public to directly address the council at each teleconference location. The special rules suspending these Brown Act requirements expired on September 30, 2021 (Executive Order N-09- 21, section 42)
On September 16, 2021, in anticipation of then-imminent expiration of his special rules for teleconference meetings, the Governor signed AB 361. In key part, this bill amends the Brown Act to establish special requirements for teleconference meetings if a legislative body of a local public agency makes two findings pursuant to Government Code Section 54953(e)(3). Like the special rules in the Governor’s executive orders, the special Brown Act requirements in AB 361 include provisions allowing public agencies to conduct teleconference meetings without having to provide a physical location from which the public may attend or comment, without having to use teleconference locations that are publicly accessible, and without having to identify teleconference locations on the agenda. The AB 361 special Brown Act requirements are scheduled be repealed on January 1, 2024.
In order for a local public agency to continue to be subject to the AB 361 special Brown Act requirements for teleconference meetings, a legislative body of a local public agency first must make a finding that it has "reconsidered" the circumstances of a declared state of emergency. Second, the legislative body must find that such emergency continues to directly impact the ability of the members of the public to meet in person.
Alternately, for the second finding, the legislative body much find that state or local officials continue to impose or recommend social distancing measures. These findings must be made again within 30 days and on a monthly basis thereafter.
DISCUSSION:
The City Council and the City’s Other Legislative Bodies have met remotely or in a hybrid meeting format throughout the pandemic to protect the health and safety of the public and staff pursuant to these requirements.
The factual circumstances exist for the City to hold meetings pursuant to AB 361.
First, the Governor's declared emergency is still in effect. Second the emergency directly impacts the ability of the members of the public, especially those with an elevated risk for severe health outcomes due to COVID-19 infection, to meet safely in person, as Los Angeles County officials continue to recommend measures to reduce the transmission risk of the COVID-19 Omicron variant and its sub variants. The Los Angeles County Department of Public Health Order Responding Together at Work and in the Community continues to highlight its primary goal of protecting persons at elevated risk or severe health outcomes due to COVID-19 infection.
This Order's primary intent continues to be to reduce transmission risk of COVID-19 in the County for those in higher transmission risk settings and protect those persons at elevated risk for severe health outcomes due to COVID-19 infection. It is very likely that there will be additional and unpredictable waves of infections and hospitalizations that will require monitoring and may require implementing different strategies to meet changing mitigation needs. The County will need to be ready to meet those challenges as they arise. The County Health Department also requires masks in certain healthcare and congregate care facilities at elevated risks for severe illness to continue to wear masks at indoor public settings to prevent COVID transmission in public settings.
Therefore, staff recommends the City Council approve and make the following findings so that meetings of the City Council and the City’s Other Legislative Bodies are authorized to be conducted remotely in accordance with AB 361 and subject to the special Brown Act requirements for teleconference meetings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the emergency directly impacts the ability of the members of the public to meet safely.
If the Council makes the findings and confirms that the City Council and its other Legislative Bodies will be meeting during a proclaimed state of emergency and the emergency directly impacts the ability of the members of the public to meet safely in person, the City Council should make these findings again within 30 days to continue to be subject to the AB 361 special Brown Act requirements.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
The City has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
Respectfully submitted,
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 5
Meeting: CC Regular Meeting - Jan 17 2023
Title: Grand Avenue Street Rehabilitation Project – Final Acceptance and Filing Notice of Completion
Presented By: Andy Bullington, Director of Public Works Rafael M. Fajardo, City Engineer
Recommendation: 1. Accept the work performed by Sully Miller Contracting Co.; and
2. Authorize the City Clerk to file a Notice of Completion for the Grand Avenue Street Rehabilitation Project.
EXECUTIVE SUMMARY:
Accept the work performed by Sully Miller Contracting Co. and authorize the City Clerk to file a Notice of Completion (Attachment A) for the Grand Avenue Street Rehabilitation Project BACKGROUND:
On July 19, 2022, the City Council approved a contract in the amount of $1,694,765 to Sully Miller Contracting Co. for the replacement of existing worn-out pavement with a new AC Overlay and other appurtenances. The proposed work consisted of 2-inches cold mill and the installation of 3-inches of asphalt concrete overlay, miscellaneous concrete work, striping and appurtenances. The project limit was from San Bernardino Road to the southerly City limit (Walnut Creek). This improvement added an additional 1.2 miles to the 22.87 miles of roadway rehabilitated in a five-year span for a total approximation of 24 miles.
DISCUSSION:
During construction, the need for additional work not included in the original scope of work was identified by the City. As a result, the City Engineer reviewed and approved the following change orders, increasing the overall contract in the amount of $20,487.06:
• Change Order No. 1 increased the overall contract amount by $12,936.89 as follows:
o Remove and replace spandrel at NWC Grand Ave/Wanamaker Dr • Change Order No. 2 increased the overall contract amount by $3,960.00 as follows:
o Utility adjusting for survey monument cans
• Change Order No. 3 increased the overall contract amount by $3,145.77 as follows:
o Brick repair
• Change Order No. 4 increased the overall contract amount by $444.40 as follows:
o Additional striping
FISCAL IMPACT:
The funding sources allocated for Grand Avenue Street Rehabilitation Project are as follows:
Source of Project Funds Amount Account
Prop C Local Return $542,710 2405-2200-55310-P2301
Measure M $200,000 2420-2200-55310-P2301
Sewer $350,000 6300-2700-55310-P2301
Water CIP $350,000 6011-5080-55310-P2301
Measure CC $500,000 6300-5080-55310-P2301
Total $1,942,710
The following table represents the final project summary:
Description Description
Original Budget Appropriation $1,905,450.00
Contract Amount plus Change Orders (Sully Miller Contracting, Co.) $1,502,435.25 Construction Inspection (Siterep Construction Services) $35,000 Paving Inspection (CEJ Engineers, Inc) $43,960
Pavement Analysis & Testing (Willdan Engineering) $4,185.00 Plans and Specification Reproduction (Boomerang Blueprint) $153.32 Total Fiscal Impact $1,585,733.57
Final Project Balance $319,716.43
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.
The project involves negligible or no expansion of an existing use.
ATTACHMENTS:
Attachment A - Notice of Completion
Respectfully submitted,
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina
STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is The City of Covina .
3. The full address of the owner is 125 E College Street, Covina, CA 91723 .
4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on: December 20, 2022 . The work done was:
GRAND AVENUE STREET REHABILITATION PROJECT
8. The names of the contractor, if any, for such work improvement was:
SULLY-MILLER CONTRACTING, CO. July 19, 2022
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)
9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:
GRAND AVENUE STREET REHABILITATION PROJECT
10. The street address of said property is GRAND AVENUE, SAN BERNARDINO RD TO S’LY CITY LIMITS (If no street address has been officially signed, insert “None”.) Dated January 17, 2023
Fabian Velez, Deputy City Clerk, City of Covina
VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed on January 17 , 2023 at Covina , California .
(Personal signature of the individual of the individual who is swearing that the contents of the Notice of Completion are true.)
ATTACHMENT A
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 6
Meeting: CC Regular Meeting - Jan 17 2023
Title: 135 East Badillo Street / Downtown Parking Lot Project - Final Acceptance and Filing Notice of Completion
Presented By: Brian Lee, Director of Community Development Andy Bullington, Public Works Director
Rafael M. Fajardo, City Engineer
Recommendation: 1. Accept the work performed by Green Giant Landscape, Inc.;
2. Authorize the City Clerk to file a Notice of Completion for the 135 East Badillo Street / Downtown Parking Lot Project; and
3. Adopt Resolution CC 2023-02.
EXECUTIVE SUMMARY / BACKROUND:
On April 20, 2021, the City Council awarded a contract to Green Giant Landscape, Inc. in the amount of $1,060,600 and included $106,060 in contingencies for a total project amount of $1,166,660. As part of the City’s efforts to further enhance the appeal of Downtown Covina, the City has undertaken extensive efforts to develop updates to the Town Center Specific Plan and identify projects that will help increase parking opportunities and develop connectivity to adjacent areas. One such project that was identified includes the revitalization of an existing City-owned parking lot at 135 East Badillo Street. The project replaced the existing parking lot road materials, improved accessibility and traffic flow, constructed new trash enclosures, significantly improved lighting and landscaping, and developed storm water infiltration elements to reduce storm water runoff.
DISCUSSION:
The 135 East Badillo Street / Downtown Parking Lot Project was comprised of the following project components:
• Road Rehabilitation - Replaced antiquated parking lot pavement materials • Traffic Circulation – Improved ingress / egress from East Badillo Street and developed seamless connectivity with the adjacent City-owned parking structure located at 124 East College Street • Health & Safety – Constructed covered trash enclosures along an adjacent alleyway and developed storm water infiltration amenities that enhance water quality while reducing storm water runoff. • Aesthetics – Installed new lighting, landscaping, decorative walkways, and signage that connects with North Citrus Avenue via a nearby lighted paseo.
• Accessibility – Realigned curb and gutter on East Badillo Street and widened sidewalks to improve accessibility and encourage future outdoor dining opportunities.
During construction, there were some unforeseen storm water and sewer repair work that was necessary to have each of the systems function correctly, these items were discovered during construction and as a result not included in the original scope of work identified by the city. As a result, the City Engineer reviewed and approved the following change order items, increasing the overall project in the amount of $135,405.06:
• Excavate and replace 2 grease interceptors for trash enclosures. • Excavation and repair 125' of 8" collapsed sewer main. • Repair 120' of rotted 18" corrugated metal stormwater pipe. • Reconstruct stormwater catch basin and install filters.
FISCAL IMPACT:
Funding for the 135 East Badillo Street / Downtown Parking Lot Project was allocated in the City’s approved Fiscal Year 2020-2021 Capital Improvement Program Budget as follows:
Funding Amount Account No.
Bond Proceeds $ 989,951.50 2055-4400-55200-P1902
Developer Deposit $101,708.50 1010-0000-22200-P1902
Environmental $100,000 6200-5580-55100 -P1902
Environmental $25,000 6200-5500-55200-P1902
Sewer $50,000 6300-2700-55350-S2102
Total $1,266,660.00
As requested in Resolution CC 2023-02, staff is recommending increasing the project budget by an additional $102,913.73 as outlined in attachment B of this report which will bring the total approved project budget to $1,369,825.93.
The following table represents the project summary:
Description Amount
Budget Appropriation including contingencies $1,369,825.93 Final Contract Amount Plus Change Orders (Green Giant Landscape, Inc.) $1,196,005.06 Reproduction (Boomerang Blueprint) $252.20
Inspection Services (CEJ Engineers, Inc.) $120,552.50
Landscape Inspection (Five Point Design) $5,390.00
Soil Compaction Testing (Willdan Engineering) $14,855.00 Miscellaneous $32,771.17
Total Final Project Expenditures $1,369,825.93
Remaining Project Balance $0
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.
The project involves negligible or no expansion of an existing use.
ATTACHMENTS:
Attachment A - Notice of Completion - 135 E Badillo St
Attachment B - Resolution CC 2023-02
Respectfully submitted,
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
NAME City of Covina
STREET ADDRESS 125 E College Street
CITY Covina
STATE CA
ZIP CODE 91723
SPACE ABOVE THIS LINE FOR RECORDER’S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is The City of Covina .
3. The full address of the owner is 125 E College Street, Covina, CA 91723 .
4. The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike “in fee” and insert, for example, “purchaser under contract of purchase”, or “Lessee”)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and full addresses of all the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on:
January 6,
2023 . The work done was:
135 East Badillo Street / Downtown Parking Lot Project
8. The names of the contractor, if any, for such work improvement was:
Green Giant Landscape, Inc. April 20, 2020
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)
9. The property on which said work of improvement was completed in the City of: Covina County of Los Angeles , State of CA , and is described as follows:
135 East Badillo Street / Downtown Parking Lot Project
10. The street address of said property is 135 E. Badillo Street, Covina, CA 91723 (If no street address has been officially signed, insert “None”.) Dated January 17, 2023
Evelyn Leach, Interim Chief Deputy City Clerk, City of Covina
VERIFICATION
I, the undersigned, say: I am the City Engineer The declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of, Owner of)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed on January 17 , 2023 at Covina , California .
(Personal signature of the individual of the individual who is swearing that the contents of the Notice of Completion are true.)
RESOLUTION CC 2023-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, TO AMEND THE FISCAL YEAR 2022/2023 CAPITAL
IMPROVEMENT PLAN (CIP) BUDGET AND REFLECT AN
APPROPRIATION OF $102,913.73 FROM ENVIRONMENTAL AND
SANITARY SEWER FUND BALANCE FOR THE 135 E. BADILLO
STREET/DOWNTOWN PARKING LOT PROJECT
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2023 Operating Budget & Capital Improvement Plan (CIP) was approved on May 17, 2022; and
WHEREAS, the approved Operating Budget and Capital Improvement Plan (CIP) is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and WHEREAS, the City of Covina wishes to appropriate $50,000 from Environmental Fund Balance for the 135 E. Badillo Street/Downtown Parking Lot Project; and WHEREAS, the City of Covina wishes to appropriate $52,913.73 from Sanitary Sewer Fund Balance for the 135 E. Badillo Street/Downtown Parking Lot Project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Amend the Fiscal Year 2022/2023 Capital Improvement Plan (CIP) Budget for the 135 E. Badillo Street/Downtown Parking Lot Project.
SECTION 2. Appropriate $102,913.73 from Environmental and Sanitary Sewer Fund Balance to the Environmental and Sanitary Sewer project accounts below:
Account No. Account Description Amount ($) Increase/Decrease 6200-5580-
55100-P1902
EnvironmentalWaste MgmtImprovements-Not
Bldgs/Structures-135
E. Badillo Project
$50,000 Increase
6300-2700-
55350-S1902
Sanitary Sewer-San
Sewer AdminSewage Collection
System-135 E.
Badillo Project
$52,913.73 Increase
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
Resolution CC 2023-02 Page 2 of 2
APPROVED and PASSED this 17th day of January, 2023.
City of Covina, California
BY:
PATRICIA CORTEZ, Mayor
ATTEST:
_______________________________________
FABIAN VELEZ, Deputy City Clerk
CERTIFICATION
I, Fabian Velez, Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2023-02 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 17
th day of January, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dated:
_________________________________________
FABIAN VELEZ, Deputy City Clerk
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 7
Meeting: CC Regular Meeting - Jan 17 2023
Title: Purchase Agreement for Police Patrol Vehicles and Increase Prior Approved Funding Amount for Water Division Mid-Size Service Utility Truck Presented By: Andy Bullington, Director of Public Works Recommendation: 1. Authorize the City Manager to execute a Purchase Order for the purchase of four (4) 2023 Ford Police Interceptors and one Ford Maverick Hybrid XLT Regular Cab in an amount not-to-exceed $254,000; and
2. Adopt of Resolution CC 2023-03, amending the Fiscal Year 2022-2023 Department of Public Works Operating Budget.
EXECUTIVE SUMMARY / BACKROUND:
Over the past several months, the Fleet Maintenance Division of the Public Works Department has experienced long lead times and price increases for acquiring fleet replacement vehicles and equipment. Given the supply chain and chip issues, City staff has determined it takes as long as 7 to 10 months once a purchase order has been received before manufacturers deliver a patrol vehicle. Currently, the Covina Police Department has four patrol vehicles that are either out of service or repairs would cost more that the value of the vehicle thus replacing the vehicles in the near term is prudent. In addition, based on cost increases for new vehicles, additional funding is required to complete the prior approved replacement of a Ford Maverick Hybrid XLT for the Public Works Department's Water Division.
DISCUSSION:
As proposed, the City would purchase four (4) new Ford Police Interceptors and upfit them with all necessary lights and equipment while increasing the necessary funds to complete the purchase of one remaining Ford Maverick XLT Hybrid. The four Police Interceptors will be purchased under Sourcewell Contract #060920-NFA, which is a contract negotiated by the State’s Department of General Services for Fleet Vehicles. The terms of the State contract make the negotiated pricing available to all public agencies from one of the seven contracted dealerships in the State, including National Auto Fleet Group in Watsonville, CA. In accordance with the City’s Purchasing Policy, the City Council may use a competitive bid conducted by another public agency to purchase goods and services. Known as “piggybacking” onto another contract, this process allows the City to receive the same competitively bid price without having to spend a significant amount of staff time to formally bid and purchase the same goods or services. As there is no available release date for the Ford Maverick XLT Hybrid truck, staff did solicit three competitive bids from dealerships and received three quotes, which also complies with City’s Purchasing Policy.
FISCAL IMPACT:
Adoption of Resolution CC 2023-03 will amend the Fiscal Year 2022-2023 Department of Public Works Operating Budget to reflect an additional appropriation of $14,000 from available Water Utility Fund Balance and $240,000 from available Central Equipment Fund Balance for the purchases and upfitting of the four police patrol replacement vehicles and the truck for the Water Division.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
This project has been determined to be categorically exempt under CEQA in accordance with Section 15301 Existing Facilities (Class 1). The project involves negligible or no expansion of an existing use.
ATTACHMENTS:
Attachment A - Resolution CC 2023-03
Attachment B - Water Truck Bids 2023
Respectfully submitted,
RESOLUTION CC 2023-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA TO AMEND THE FISCAL YEAR 2022-2023
DEPARTMENT OF PUBLIC WORKS OPERATING BUDGET AND
REFLECT AN APPROPRIATION OF $14,000 FROM WATER UTLITY
FUND BALANCE AND TO REFLECT AN APPROPRIATION OF $240,000
IN CENTRAL EQUIPMENT FUND BALANCE FOR THE PURCHASE OF
4 POLICE INTERCEPTOR PATROL VEHICLES
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2023 Operating Budget was approved on May 17, 2022; and WHEREAS, the approved Operating Budget is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and WHEREAS, the City of Covina wishes to appropriate funds from Department of Public Works Water Utility Fund Balance and Central Equipment Fund Balance for the purchase of a mid-size service utility truck and 4 police patrol vehicles.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Amend the Fiscal Year 2022-2023 Department of Public Works Operating Budget to fund the purchase of vehicles for the Covina Police Department and the Water Operation Division.
SECTION 2. Appropriate $14,000 from the Department of Public Works Water Utility Fund Balance to the Department of Public Works Water Utility Motor Vehicle Budget (account no. 6010-5080-55550).
SECTION 3. Appropriate $240,000 from the Department of Public Works Central Equipment Fund Balance to the Department of Public Works Central Equipment Motor Vehicle Budget (account no. 7010-6010-55550).
SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
APPROVED and PASSED this 17thday of January, 2023.
City of Covina, California
BY:
PATRICIA CORTEZ, Mayor
Resolution CC 2022-03 Page 2 of 2
ATTEST:
________________________________________
FABIAN VELEZ, Deputy City Clerk
CERTIFICATION
I, Fabian Velez, Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2023-03 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 17
th day of January, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dated:
_________________________________________
FABIAN VELEZ, Deputy City Clerk
PERFORMANCE FORD
QUOTE
2000 E GARVEY AVE WEST COVINA 91791
INVOICE
DATE I-05~2023
CITY OF COVINA
125E COLLEGE ST
COVINA CA,91723
YEAR 2023
MAKE FORD
MODEL MAVERICK
SALES PRICE $ 36998.00
SALES TAX $ 3792.29
TIRE FEE AND DOC $ 8.75
TOTAL AMOUNTDUE $40799.04
If you should have any questionsregarding this Invoiceplease contact Manny Hemandez-Fleet Manager 3/:31-IIQQLE DELIVER! RECEIPT
u Ilczknsb so
Vehicle received by xgnand PxintName) Date
VIN: 3FTTW8F9XPRA03000
Stock: PRA03000
Performance Ford
2000 East Garvey Avenue
South
West Covina, CA 91791
(626) 699-9892
[email protected]
Exterior: Oxford White
Interior: Navy Pierl Medium Slate
Engine: I4
Vehicle Details:
- Regular Box Style
- Compact Spare Tire Stored Underbody w/Crankdown
- Body—CoIored Front Bumper w/Black Rub Strip/Fascia
Accent
« Black Door Handles
- Fixed Rear Window
- Fixed Interval Wipers
- Grille w/Metal-Look Bar
- Integrated Storage
- Headlights-Automatic Highbeams
- Passenger Seat
~ Manual Tilt/Telescoping Steering Column
- Rear Cupholder
- Keypad
- Automatic Air Conditioning
- Glove Box
- Interior Trim -inc: Colored Instrument Panel Insert,
Colored Door Panel Insert and Other Interior Accents
- Day-Night Rearview Mirror
- Mini Overhead Console w/Storage and 2 12V DC
Power Outlets
- Pickup Cargo Box Lights
« FOB Controls ~inc: Cargo Access
- Delayed Accessory Power
- Redundant Digital Speedometer
- Analog Appearance
- Manual Adjustable Front Head Restraints and Fixed
Rear Head Restraints
- Securilock Anti-Theft Ignition (pats) Immobilizer
~ 2 12V DC Power Outlets
- Streaming Audio
~ 2 LCD Monitors In The Front
- 3.63 Axle Ratio
- 50-State Emissions System
- Transmission w/Driver Selectable Mode
- 70-Amp/Hr 700CCA Maintenance-Free Battery w/Run
Down Protection
- 1500?? Maximum Payload
._ - ,._. r.,,.r’r»ml(
New 2023 Ford Maverick XLT
Drivetrain: AWD
Transmission: Automatic
Fuel Efficiency: 22 CITYI 28 HWY
- Steel Spare Wheel
- Clearcoat Paint
- Black Rear Step Bumper
- Black Side Windows Trim and Black Rear Window Trim
- Black Power Side Mirrors w/Convex Spotter and
Manual Folding
- Deep Tinted Glass
' Galvanized Steel/Aluminum Panels
~ Tailgate Rear Cargo Access
~ Cargo Lamp w/High Mount Stop Light
- Driver Seat
- Full Folding Bench Front Facing Fold Forward
Seatback Premium Cloth Rear Seat
- Frontcupholder
- Compass
~ Cruise Control w/Steering Wheel Controls
- HVAC -inc: Underseat Ducts
- Driver Foot Rest
~ Full Cloth Headliner
- Urethane Gear Shifter Material
- Driver And Passenger Visor Vanity Mirrors w/Driver And PassengerAuxi|iary Mirror
- Front Map Lights
~ Fade-To-Off Interior Lighting
~ Smart Device Integration
- Instrument Panel Bin, Dashboard Storage, Drlver/
PassengerAnd Rear Door Bins and 2nd Row
Underseat Storage
- Systems Monitor
- Outside Temp Gauge
- Seats w/Cloth Back Material
- 1 Seatback Storage Pocket
- Rear CenterArmrest
- Perimeter Alarm
- Air Filtration
- Integrated Roof Antenna
- Engine: 2.0L EcoBoost
- GVWR: 5,205 lbs
- Engine Auto Stop—Start Feature
- Automatic Fu||~Time A||~Wheel
- Regenerative 190 Amp Alternator
Towing Equipment -inc: Trailer Sway Control
Gas-Pressurized Shock Absorbers
~ Cargo Box (Area) Height: 20.3
- Cargo Volume: 33.3
- Eighth Gear Ratio (:1): 0.62
- Vehicle Segment: Small Pick-up
- Body Cab Style: Crew Cab
- Engine Displacement Units: 10
- Engine BlockType: aluminum
- Engine Valve Count: 4
~ Equipment Group 300A Standard
- Upgraded Drive Ratio
- Wheels: 17" Unique Ebony Painted Aluminum
- Radio: AM/FM Stereo w/6 Speakers
- 4K Tow Package
~ Front License Plate Bracket
- HillDescent Control
- 6.5" Productivity Screen in Instrument Cluster
- Exposed Front Tow Hooks
‘ Upgraded Cooling Fan
- Transmission Oil Cooler
- 400W Inverter w/USB Console Rear
- LED Box Lighting
- Soft Vinyl Wrapped Heated Steering Wheel
- Exterior Parking Camera Rear
- Fomlard collision: Ford Co-Pilot36O - Automatic
Emergency Braking (AEB) mitigation
- Air Conditioning
- Front Bucket Seats
‘ Tachometer
~ AM/FM radio
- Automatic temperature control
v Bumpers: body-color
~ Driver door bin
- Dual front impact airbags
~ Four wheel independent suspension
- Front reading lights
- illuminated entry
- Low tire pressure warning
- Outside temperature display
~ Overhead console
~ Passenger door bin
- Power door mirrors
~ Power windows
- Rear anti-roll bar
- Rear step humper
~ Security system
- Speed-sensing steering
- Telescoping steering wheel
- Traction control
- Compass
- Passenger AirBag
- Front Head Air Bag
- Climate Control
- Security System
- ABS
- Child Safety Locks
4 Cylinder Engine
Tailgate Width: 498
~ Seventh Gear Ratio (:1): 0.75
- Model Group: Maverick
- Vehicle Type: Supercrew
- Bed Style: regular
- Engine Camshaft: DOHC
- Engine Cylinder Count: 4
- Country of Origin: Mexico Ford Truck (Completed
Vehicle)
- 363 Axle Ratio
- Wheels: 17" carbonized Gray Painted Aluminum
- Unique Cloth Front Bucket Seats
- XLT Luxury Package
- FX4 Off-Road Package
- Trailer Hitch Receiver w/4~PinConnector
- Skid Plates
- Performance Suspension
- Trailer Brake Controller
- Trailer Hitch Receiver
- Higher Capacity Radiator
- Heated Seats
- Heated Mirrorw/Body-Color Skull Caps
- Windshield Wiper De-lcer
- Auto High-beam Headlights
- 4-Wheel Disc Brakes
~ 6 Speakers
- Electronic Stability Control
- Front Center Armrest
~ ABS brakes
- Alloy wheels
- Brake assist
~ Delay-off headlights
- Driver vanity mirror
~ Dual front side impact airbags
- Frontanti-roll bar
- Fully automatic headlights
~ Knee airbag
- Occupant sensing airbag
- Overhead airbag
- Panic alarm
- Passenger vanity mirror
- Power steering
- Radio data system
- Rear seat center armrest
- Remote keyless entry
- Speed control
- Steering wheel mounted audio controls
- ‘Fltsteering wheel
- Trip computer
- Driver Air Bag
- Front Side Air Bag
- Rear Head Air Bag
- A/C
- AM/FM Stereo
~ Cruise Control
- AllWheel Drive
- Turbocharged
Power Door Locks
Cloth Seats
Power Steering
Temporary Spare Tire
- AluminumWheels
- Intermittent Wipers
- MP3 Player
- Steering Wheel Audio Controls
~ Automatic Headlights
~ Passenger Vanity Mirror
- Trip Computer
86peed AIT
Stability Control
Auxiliary Audio Input
PassengerAir Bag Sensor
Smart Device Integration
Automatic Highbeams
- Power Mirror(s)
- Bucket Seats
- Adjustable Steering Wheel
- Traction Control
- Power Windows
- A/T
- Privacy Glass
- immobilizer
- Driver Vanity Mirror
- Tire Pressure Monitor
- Bluetooth Connection
- Back—UpCamera
- Brake Assist
- Rear Bench Seat
- Knee Air Bag
~ Front Collision Mitigation
- LED Headlights
MSRP $31,445
MSRP $3-17445
Disclaimer:
a€oeMSRPa€ is the Manufacturera€TMs Suggested Retail Price of the vehicle and does not re?ect actual dealer asking price.
All advertised prices exclude government fees and taxes, any ?nance charges, $85 Document Fee, $30 Electronic Filing Fee, $1.75 State tire fee per new tire and any emission testing charge. Prices exclude dealer installed accessories and addons: Lojack ($795) Stolen Vehicle Recovery System and Clearshield Protection ($99). Allvehicles are temporarily equipped with this equipment while at the dealership for security and protection reasons. This equipment can be purchased by the customer at the additional cost listed above. We do our best to remove the listings once sold, but it may take up to 48 hours. Residency restrictions apply. See dealer for details.
Some vehicles have been customized and can include custom dealer added aftermarket accessories such as but not limited to: Lifts, Tires, Wheels, Aftermarket Leather interiors, exhausts, Carbon Fiber additions, running boards, steel boxes, wraps etc. Please contact dealer for more details and/or pricing.
Trade assist, if applicable, is available to customers who currently own or lease a 1995 or newer vehicle who trade-in or have a lease expiring from 30 days prior to through 90 days after new retail delivery. Customer must have owned or leased the trade-in vehicle for a minimum of 30 days priorto the sale date of the new vehicle. Residency restrictions apply. See dealer for quali?cations and complete details.
No salvage titles accepted. Dealer reserves the right to decline any trade-in for any reason as sees fit.
We do our best to remove the listings once sold, but it may take up to 48 hours. Residency restrictions apply. See dealer for details.
ONTARIOAUTO CENTER
CITRUS MOTORS 2023 Ford Maverick XLT
VIN: 3F'|TW8F92PRA02374
STOCK23C148
SALESPERSON:JOEYRAMIREZ
1/5/20231:00 PM
This presentation is designed to provide an example of various finance options that may be available. Incentive programs, Rebates, Rates, Terms and Payments are estimates, subject to change and are impacted by individual credit history and subject to credit approval and program verification. Specific details willbe provided when an alternative or alternatives are selected.
Vehicle Price 37,055.00
Document Prep Fee 85.00
License ITitle 663.00
Tire/Battery Fee 8.75
Other Fee 30.00
Sales Tax 3,704-35
Total 41,546.10
X
Customer Siqnature Date
On Approved Credit. Payments are an estimate and may vary among lending institutions. The final terms of your loan or lease may differ depending on credit history and the actual terms of the financial institutions acceptance.
Tax rules and amounts may vary based upon State or Locality. Vehicle Price is before Taxes and/orapplicable fees. Tax Profile: CA 10.25% Tax 0 Copyright 2022 Guest Concepts, Inc. — AllRights Reserved
%i.\'tlAlOA'MOt¢NlIl CITRUS MOTORS
VIN: 3FTTW8F92PRA02374
Stock: 23C148
~—---u-mm mm in rung: CITRUS MOTORS
Citrus Motors Ford
1375 S Woodruff Way
Ontario, CA 91761
(833) 806-9630
[email protected]
New 2023 Ford Maverick XLT AWD
Exterior: Oxford White
Interior: Black Onyx I Medium Dark Slate
Engine: I4
Vin: 3FTTW8F92PRA02374
Vehicle Details:
- Regular Box Style
- Compact Spare Tire Stored Underbody w/Crankdown
- Body—Co|ored Front Bumper w/Black Rub Strip/Fascia
Accent
- Black Door Handles
- Fixed Rear Window
~ Fixed Interval Wipers
~ Grille w/Metal-LookBar
- Integrated Storage
‘ Headlights-Automatic Highbeams
- Passenger Seat
~ Manual Tilt/Telescoping Steering Column
- Rear Cupholder
- Keypad
~ Automatic Air Conditioning
- Glove Box
- Interior Trim -inc: Colored Instrument Panel Insert,
Colored Door Panel Insert and Other Interior Accents
« Day-Night Rearview Mirror
- MiniOverhead Console w/Storage and 2 12V DC
Power Outlets
- Pickup Cargo Box Lights
- FOB Controls -inc: Cargo Access
- Delayed Accessory Power
- Redundant Digital Speedoirietel
- Analog Appearance
- Manual Adjustable Front Head Restraints and Fixed
Rear Head Restraints
« Securilock Anti-Theft Ignition (pats) Immobilizer
- 2 12V DC Power Outlets
- Streaming Audio
- 2 LCD Monitors In The Front
- 3.63 Axle Ratio
- 50-State Emissions System
~ Transmission w/Driver Selectable Mode
- 70—Amp/Hr700CCA Maintenance~Free Battery w/Run
Down Protection
Drivetrain: AWD
Transmission: Automatic
Fuel Efficiency: 22 CITY/28 HWY
Stock: 23C148
- Steel Spare Wheel
- Clearcoat Paint
- Black Rear Step Bumper
- Black Side Windows Trim and Black Rear Window Trim
- Black Power Side Mirrors w/Convex Spotter and
Manual Folding
- Deep Tinted Glass
- Galvanized Steel/Aluminum Panels
- Tailgate Rear Cargo Access
- Cargo Lamp w/High Mount Stop Light
- Driver Seat
- Full Folding Bench Front Facing Fold Forward
Seatback Premium Cloth Rear Seat
- Front Cupholder
- Compass
- Cruise Control w/Steering Wheel Controls
- HVAC -inc: Underseat Ducts
- Driver Foot Rest
- Full Cloth Headliner
« Urethane Gear Shifter Material
- Driver And Passenger Visor Vanity Mirrors wlDriver And PassengerAuxi|iary Mirror
- Front Map Lights
- Facle—To~OffInterior Lighting
~ Smart Device Integration
- Instrument Panel Bin, Dashboard Storage, Driver/
Passenger And Rear Door Bins and 2nd Row
Underseat Storage
~ Systems Monitor
- Outside Temp Gauge
~ Seats w/Cloth Back Material
- 1 Seatback Storage Pocket
- Rear Center Armrest
- Perimeter Alarm
~ Air Filtration
- Integrated Roof Antenna
- Engine: 2.0L EcoBoost
- GVWR: 5.205 lbs
- Engine Auto Stop-Start Feature
- Automatic Full-Time All-Wheel
- Regenerative 190 AmpAlternator
- Towing Equipment -inc: Trailer Sway Control
Front And Rear Anti-RollBars
Single Stainless Steel Exhaust
Permanent Locking Hubs
Short And Long Arm Rear Suspension w/CoilSprings
Side impact Beams
Ford Co-Pilot360 -Automatic Emergency Braking
(AEB)
Dual Stage Driver And Passenger Front Airbags
Airbag Occupancy Sensor
Mykey System -inc: Top Speed Limiter,Audio Volume
Limiter, Early Low Fuel Warning, Programmable Sound
Chimes and Beltminder w/Audio Mute
Back-Up Camera
Body Style: Supercrew
Drivetrain: AllWheel Drive
Base Curb Weight: 3693
Fuel Economy Est-Combined: 25 (2022)
EPA Fuel Economy Est - Hwy: 29 (2022)
Dead Weight Hitch — Max Trailer Wt.: 2000
Wt Distributing Hitch — Max Trailer Wt.: 2000
Maximum Trailering Capacity: 2000
Engine Type: lntercooled Turbo Premium Unleaded I-4
Fuel System: Gasoline Direct injection
SAE Net Torque @ RPM: 277 @ 3000
Trans Type: 8
Trans Description Cont. Again:
Second Gear Ratio (:1): 331
Fourth Gear Ratio (:1): 1.92
Sixth Gear Ratio (:1): 1.00
Trans PTO Access: No
Transfer Case Power Take Off: No
Cold Cranking Amps @ 0” F (2nd): 700
Maximum Alternator Capacity (amps): 190
Suspension Type - Front: Strut
Axle Type - Front: Independent
Axle Ratio (:1) - Front: 3.63
Front Tire Order Code:
Spare Tire Order Code:
Rear Tire Size: P225/SSHR17
Front Wheel Size: 17 X 7
Grit-ireWheel Size‘ Compact
Rear Wheel Material: Aluminum
Steering Type: Rack-Pinion
Brake Type: 4—Whee| Disc
Brake ABS System (Second Line): 4~Wheel
Disc - Rear (Yes or): Yes
Fuel Tank Capacity, Approx: 16.5
Front Leg Room: 42.8
Front Hip Room: 554
Second Leg Room: 36.9
Second Hip Room: 54.1
Length, Overall: 199.7
Height, Overall: 68.7
Grminrl l".|n::ranr~A Fl-nnt' A A
- Electric Power-Assist Speed-Sensing Steering
- 165 Gal. Fuel Tank
- Strut Front Suspension wlCoil Springs
- 4—Whee| Disc Brakes w/4~WheelABS, Front And Rear
Vented Discs, Brake Assist, HillHold Control and
Electric Parking Brake
~ Dual Stage Driver And Passenger Seat-Mounted Side
Airbags
- Collision Mitigation-Front
~ ‘Fire Speci?c Low 'l'ire Pressure Warning
- Safety Canopy System Curtain 1st And 2nd Row
Airbags
- Driver Knee Airbag
- Rear Child Safety Locks
- Outboard Front Lap And Shoulder Safety Belts -inc:
Rear Center 3 Point, Height Adjusters and
Pretensioners
- Vehicle Name: Ford Maverick
- Body Code: T
- Passenger Capacity: 5
- Gross Vehicle Weight Rating Cap: 5205
- EPA Fuel Economy Est — City: 22 (2022)
- Gross Combined Wt Rating: 6145
- Dead Weight Hitch - Max Tongue Wt.: 200
- Wt Distributing Hitch - Max Tongue Wt.: 200
- Engine Order Code: 999
- Displacement: 2.0 L/122
- SAE Net Horsepower @ RPM: 250 @ 5500
- Trans Order Code: 448
- Trans Description Cont.: Automatic w/OD
- First Gear Ratio (:1): 4.69
- Third Gear Ratio (:1): 3.01
- Fifth Gear Ratio (:1): 1.45
- Reverse Ratio (:1): 2.96
- Transfer Case Model: None
- Cold Cranking Amps @ 0° F (Primary): 700
- Tons/yr of CO2 Emissions @ 15K mi/year: 7.1 (2022)
- Engine Oil Cooler: None
- Suspension Type - Rear: Short And Long Arm
- Axle Type - Rear: Independent
- Axle Ratio (:1) - Rear: 3.63
- Rear Tire Order Code:
- Front Tire Size: P225/65HR17
- Spare Tire Size: Compact
- Rear Wheel Size: 17 X 7
- Front Wheel Material: Aluminum
- Spare Wheel Material: Steel
- Turning Diameter - Curb to Curb: 40
- Brake ABS System: 4-Wheel
- Disc - Front (Yes or): Yes
- Drum - Rear (Yes or ):
v Front Head Room: 403
Front Shoulder Room: 57.3
Second Head Room: 39.6
- Second Shoulder Room: 55.6
Wheelbase: 121.1
Width, Max wlo mirrors: 72.6
Ground to Top of Load Floor: 30.1
Grminrl Clnnranrn laser szR
Salesperson Roi Incy Thomas ’ Managrzr JosgglzGrasso
FOR INTERNALUSE ONLY
Dale 7{ , _
‘ xisné (6§4§T4a2-.§_q:53"4
I‘§3v4<:L=:7‘.’;c\I1/1y{<:M’w
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_w Work Phone
COVINA, CA 91722
_LosANGELES
Cell Phor 1- (626) 432-4354
mscaqe 0
VIN 1FTER4EH6PLE0417
Color Cactus Gray ____
R4E
38.29500
699.00
599.00
39.593 00
85.00 3769,41
Nan Tax F993
81575
.00
_.___._____.___._____.._. 44,263 16
.1 PmmnunzSmald Pkg
Nslr-JFM
KPurchase
C-Jih Deposd
B518
ln1e:es1Rates.PricIng,Rcbatcs and Terms are estimates, subjr.-cl to change and apply only on 01/05/2023.
FOR LNTERNALUSE ONLY Ford of Upland - (909) 946-5555 01.06 49 08
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 8
Meeting: CC Regular Meeting - Jan 17 2023
Title: Recognized Obligation Payment Schedule (ROPS 23-24), Covering July 1, 2023 Through June 30, 2024
Presented By: Anita Agramonte, Administrative Services Director Brian K. Lee, Community Development Director
Recommendation: Approve the Recognized Obligation Payment Schedule (ROPS 23-24) covering July 1, 2023, through June 30, 2024.
EXECUTIVE SUMMARY / BACKROUND:
Pursuant To Health and Safety Code (HSC) Section 34177, and Senate Bill 107, the Successor Agency to the Covina Redevelopment Agency is required to submit an annual ROPS for the upcoming fiscal year to the California State Department of Finance (DOF) for approval in order to obtain sufficient funds to meet authorized financial obligations of the Agency. Effective July 1, 2018, the Oversight Board to the Successor Agency to the Covina Redevelopment Agency was disbanded and all Oversight Board matters are currently considered by the Consolidated Oversight Board (COB) for Supervisorial District 5, which includes the City of Covina. In order to submit the ROPS to DOF by the required February 1, 2023 date, the COB will need to consider this matter in January 2023. The staff report and ROPS were submitted to the COB for review and approval at their meeting on January 12, 2023.
DISCUSSION:
In order for the Successor Agency to the Covina Redevelopment agency to receive sufficient funding to meet its financial obligations, the Fifth District Consolidated Oversight Board, which oversees eighteen former redevelopment agencies, must approve the ROPS. The ROPS must be adopted for each successive annual fiscal period, pursuant to Senate Bill 107, signed on September 22, 2015.
The ROPS schedule includes Redevelopment Property Tax Trust Fund (RPTTF) line items for debt service payments including, but not limited to, the debts listed below:
• 2004 Tax Allocation Bonds Series A and B-1
• 2013E Tax Allocation Revenue Refunding Bonds
• 2014A Tax Allocation Revenue Refunding Bonds
FISCAL IMPACT:
In order for the Successor Agency to meet its financial obligations during this period, an approved ROPS must be filed with the Los Angeles County Auditor-Controller, the State of California Controller and the State of California Department of Finance. For July 1, 2023 through December 31, 2023 period (ROPS 23-24A), the Successor Agency is projecting expenditures of $3,057,944 and for January 1, 2024 through June 30, 2024 period (ROPS 23-24B) the request is for $179,600.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Not Applicable.
ATTACHMENTS:
Attachment A - ROPS (23-24) July 1, 2023 through June 30, 2024 Respectfully submitted,
Successor Agency: Covina
County: Los Angeles
Current Period Requested Funding for Enforceable 23-24A Total 23-24B Total ROPS 23-24 Obligations (ROPS Detail) (July - (January - Total
December) June)
A Enforceable Obligations Funded as Follows (B+C+D) 2,880,944 $ 146,195 $ 3,027,139 $ B Bond Proceeds $ - - $ - $
C Reserve Balance 2,854,694 $ - $ 2,854,694 $
D Other Funds 26,250 $ 146,195 $ 172,445 $
E Redevelopment Property Tax Trust Fund (RPTTF)(F+G) 177,000 $ 33,405 $ 210,405 $ F RPTTF $ 33,405 177,000 $ 210,405 $
G Administrative RPTTF - $ - $ - $
H Current Period Enforceable Obligations (A+E) 3,057,944 $ 179,600 $ 3,237,544 $ Certification of Oversight Board Chairman:
Name Title
Pursuant to Section 34177 (o) of the Health and Safety code, I hereby certify that the above is a true and accurate Recognized Obligation Payment Schedule for /s/the above named successor agency. Signature Date Recognized Obligation Payment Schedule (ROPS 23-24) - Summary Filed for July 1, 2023 through June 30, 2024 Period
A B C D E F G H I J K L M N O P Q RS T U V W
Ite
m #
Project Name Obligation Type Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired ROPS 23‐24
Total Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin FPTTF Bond Procee ds Reserv e Balance Other Funds RPTTF Admin RPTTF 3,237,544 ‐ 3,237,544 ‐ 2,854,694 26,250 177,000 ‐ 3,057,944 ‐ ‐ 146,195 33,405 ‐ 179,600 5 2004 Tax Allocation Bonds Series B-1 Revenue Bonds Issued On or Before 12/31/10 11/1/2004 12/1/2023 US Bank Bond issue to fund housing projects 1 385,069 N 385,069.0 385,069.0 385,069.0 ‐ 7 Fiscal Agent Fees Fees 7/1/1997 12/1/2023 US Bank Fiscal agent fees to maintain bond funds 1&2 1,200 N 1,200 ‐ 1,200 1,200 34 Tax Allocation Revenue Refunding Bonds Series
2013E
Refunding Bonds Issued After 6/27/12
12/18/2013 12/1/2023 US Bank Refunding bond issue
of non-housing projects
1&2 2,444,625 N 2,444,625 2,444,625 2,444,625 ‐ 35 Tax Allocation Revenue Refunding Bonds Series
2013E
Fees 12/18/2023 12/1/2023 US Bank Fiscal agent fees to
maintain bond funds
1&2 1,200 N 1,200 ‐ 1,200 1,200 37 Tax Allocation Revenue Refunding Bonds Series
2014A
Refunding Bonds Issued After 6/27/12
12/23/2014 12/15/2023 US Bank Refunding bond issue
of non-housing projects
1&2 51,250 N 51,250 25,000 26,250 51,250 ‐ 38 Tax Allocation Revenue Refunding Bonds Series
2014A
Fees 12/23/2014 12/15/2023 US Bank Fiscal agent fees to maintain bond funds
1&2 1,200 N 1,200 ‐ 1,200 1,200 39 Administration Admin Costs 7/1/2017 6/30/2018 City of Covina Administration 1&2 250,000 N 250,000 125,000 125,000 125,000 125,000 44 LRPMP Property Disposition Property Dispositions 7/1/2017 6/30/2018 Various Costs for Property Disposition 1&2 103,000 N 103,000 52,000 52,000 21,195 29,805 51,000 ‐ ‐ ‐ ‐ ‐ ‐
‐ ‐ ‐ ‐ ‐ ‐
‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
‐ ‐ ‐
‐ ‐ ‐
Covina
Recognized Obligation Payment Schedule (ROPS 23‐24) ‐ ROPS Detail July 1, 2023 through June 30, 2024
23‐24B Total
ROPS 23‐24A (Jul ‐ Dec)
Fund Sources
23‐24A Total
ROPS 23‐24B (Jan ‐ Jun)
Fund Sources
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C DE F G H
Reserve Balance Other Funds RPTTF
Bonds issued on or
befoore 12/31/10
Bonds issued on or
after 01/01/11
Prior ROPS
RPTTF and
Reserve Balances
retained for future
period(s)
Rents, grants,
interest, etc.
Non-Admin and
Admin
1 Beginning
Available Cash Balance (Actual 07/01/20)
RPTTF amount should exclude "A" period distribution amount. 123,528 92,764 2,704,581 933,835 25,130 2 Revenue/Income (Actual 06/30/21)
RPTTF Amount should tie to the ROPS 20-21 total distribution from the County Auditor-Controller 495 74 0 172,445 5,266,651 3 Expenditures for ROPS 20-21 Enforceable Obligations
(Actual 06/30/21)
0 355 2,704,581 271,480 2,382,947
4 Retention of Available Cash Balance (Actual 06/30/21) RPTTF amount retained should only include the amounts distributed as reserve for future period(s) 0 92,483 0 662,355 2,766,864
5 ROPS 20-21 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 20-21 PPA form submitted to the CA C 0
6 Ending Actual Available Cash Balance (06/30/21) C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5) $ 124,023 0 $ 0 $ 172,445 $ 141,970 $ Bond Proceeds
ROPS 20-21 Cash Balances
(07/01/20 - 06/30/21) Comments
No entry required
Covina
Recognized Obligation Payment Schedule (ROPS 23‐24) ‐ Report of Cash Balances July 1, 2020 through June 30, 2021
(Report Amounts in Whole Dollars)
Fund Sources
Item #
Monrovia
Recognized Obligation Payment Schedule (ROPS 23-24) - Notes July 1, 2023 through June 30, 2024
Notes/Comments
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 9
Meeting: CC Regular Meeting - Jan 17 2023
Title: Professional Services Agreement with CIR, Inc., for Building Division Support Staff and Plan Check Services
Presented By: Brian K. Lee, AICP, Director of Community Development Recommendation: Authorize the City Manager to execute a Professional Services Agreement with CIR, Inc.
EXECUTIVE SUMMARY / BACKROUND:
CIR, Inc., has assisted the Building and Safety Division with contract staff, inspection services, and plan check services since 2017. Currently, the Division City staff consists of (1) Permit Technician and one (1) Building official/Deputy Director of Community Development. the Division is supported by two (2) Building Inspectors, one (1) Permit Technician, and one (1) Plans Examiner from CIR, Inc. The Building Division issues, on average, over 1000 residential and commercial permits per year, and has gradually seen an increase in ADU submittals, PV systems, and HVAC/general maintenance permit applications. To ensure a timely plan check review (under 4-6 weeks for the first submittal and 2-3 weeks for consequent submittals), the Division has utilized CIR plan check services for such projects as the Covina Bowl and Zest Residential Developments, the Covina Recreation Village, IKEA, and other large scale projects, and CIR staff routinely assist with expediting residential PV-solar submittals.
In order to ensure the Building and Safety Division is appropriately staffed to meet the needs of the community, the Division requests that the City Council authorize the City Manager to execute a new, two-year term, Professional Services Agreement with CIR, Inc., with a compensation amount not to exceed $860,000 for the services shown in Exhibit A of the Agreement, with the option of extending the contract to two additional oneyear terms.
FISCAL IMPACT:
There is no fiscal impact related to the authorization of the Agreement. Compensation for CIR., Inc, services were included in the FY22-23 operating budget for both plan check services and contract staff. Plan Check services are charged to the City as a percentage of the plan check fee that the City collects upon the initial plan check submittal (55% of the collected fee for plan checks, and 50% for structural-only plan check).
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Exempt.
ATTACHMENTS:
Attachment A - CIR Professional Services Agreement
Respectfully submitted,
12923-0001\1917425v3.doc
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated January 17, 2023, (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and CIR Incorporated, a California corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide Building and Safety services for the Building Division to include plan check services, plan check and review, building and code inspection, and staffing services on an as-needed basis.
B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education, and expertise of its principals and employees.
C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.
The parties therefore agree as follows:
1. Term of Agreement. The term of this Agreement shall be from the Effective Date through December 31, 2024, unless sooner terminated as provided in Section 14 of this Agreement. The City may, upon mutual agreement, extend the contract for two additional one-year terms. In no event shall the contract be extended beyond December 31, 2026.
2. Compensation.
A. Compensation. As full compensation for Consultant’s services provided under this Agreement, City shall pay Consultant a sum not to exceed Nine Hundred and Thirty Thousand Dollars ($930,000.00) (the “maximum compensation”), based on the hourly rates set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and schedule of payment, are null and void.
B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.
B. Additional Services. City shall not allow any claims for additional services performed by Consultant, unless the City Council and the Consultant Representative authorize the additional services in writing prior to Consultant’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.
3. Consultant’s Services.
12923-0001\1917425v3.doc
A. Scope of Services. Consultant shall perform the services described in the Scope of Services, attached as Exhibit B. City may request, in writing, changes in the scope of services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.
B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Ian Nicholas, President (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.
C. Time for Performance. Consultant shall commence the services on the Effective Date and shall perform all services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.
C. Standard of Performance. Consultant shall perform all services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.
D. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All of the services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant shall determine the means, methods, and details by which Consultant’s personnel will perform the services under this Agreement. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the services and compliance with the customary professional standards.
E. Compliance with Laws. The Consultant shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
F. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.
4. Method of Payment.
A. Invoices. Consultant shall submit to City an invoice, on a monthly basis or less frequently, for actual services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount
12923-0001\1917425v3.doc
due. If City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Finance Director.
C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this agreement available during Consultant’s regular working hours to City for review and audit by City.
5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.
6. Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Consultant shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Consultant’s personnel require to perform any of the services required by this Agreement. Consultant shall perform the services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver
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any work product related to Consultant’s performance of the services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services.
City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.
B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of the services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.
C. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section
6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.
7. PERS Compliance and Indemnification.
A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform the services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013,
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as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.
B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.
8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential. Consultant shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Consultant shall return all data to City upon the expiration or termination of this Agreement. Consultant’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.
9. Conflicts of Interest. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this Agreement, including the Political Reform Act (Gov.
Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section 9 into any subcontract that Consultant executes in connection with the performance of this Agreement.
10. Indemnification.
A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged
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or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws.
City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.
B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this
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Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.
D. Survival of Terms. Consultant’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.
11. Insurance.
A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Two Million Dollars ($2,000,000) per project or location.
If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Consultant has no employees while performing services under this Agreement, workers’ compensation policy is not required, but Consultant shall provide an executed declaration that it has no employees. 4) Professional Liability Insurance with minimum limits of Two Million Dollars ($2,000,000) per claim and in aggregate.
B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self insurance shall not be considered to comply with the insurance requirements under this Section 11.
C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.
D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfPage 9 of 18
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insurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Consultant and Consultant’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.
F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.
G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Consultant shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.
H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon. Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.
I. Evidence of Insurance. Prior to the performance of services under this Agreement, Consultant shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.
J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 10 of this Agreement.
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K. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.
12. Mutual Cooperation.
A. City’s Cooperation. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for Consultant’s proper performance of the services required under this Agreement.
B. Consultant’s Cooperation. In the event any claim or action is brought against the City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.
13. Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three (3) years. Consultant shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.
14. Termination or Suspension of Agreement.
A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least seven (7) calendar days before the termination or suspension is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.
B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.
15. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.
16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement
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must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Consultant’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:
If to City: If to Consultant:
Attn: Daniella Andrade Attn: Ian Nicholas
City of Covina CIR, Inc.
125 E. College Street| 300 Spectrum Center Drive, Suite 400 Covina, California 91723 Irvine, CA 92618-4989
17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.
Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.
18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.
19. No Third Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.
20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other
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breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.
21. Exhibits. Exhibits A, and B, constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.
22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.
23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following nonsubstantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) nonmonetary changes in the scope of work; and (d) termination of the Agreement.
24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.
25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.
26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.
27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.
28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.
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29. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.
30. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]
The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.
City:
City of Covina,
a California municipal corporation
By:
Name: Chris Marcarello
Title: City Manager
ATTEST:
By:
Name: Evelyn Leach
Title: Interim Chief Deputy City Clerk
Consultant:
CIR, Inc.,
a California Corporation
By:
Name: Ian Nicholas
Title: President
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)
EXHIBIT A
APPROVED FEE SCHEDULE
FEE STRUCTURE FOR PLAN CHECK
➢ For complete plan review services, CIR proposes a fee equal to 55% of the jurisdiction’s plan review fee. For structural-only reviews, CIR proposes 50% of the plan review fees based on your adopted City schedule. For partial reviews such as foundation only, preliminary reviews, or others, CIR proposes to negotiate a mutually agreeable fee based on the specific project at hand or provide services on an hourly basis.
➢ There is no charge for courier or shipping services.
➢ For expedited or fast-track projects, CIR proposes a fee of 150% of the above-noted fees contingent upon the availability of staff to perform the requested plan review. The noted review fee includes a first, second and minor third review (for approval purposes only). CIR proposes additional reviews beyond that point should be billed at $120.00 per hour, with advance approval from the jurisdiction. ➢ CIR will perform plan reviews for most new projects, residential, commercial, tenant improvements, etc. within 10 working days and re-checks in 3 to 5 working days. Large or complicated projects may take longer upon advance approval from the jurisdiction. ➢ Plan review comments are generated in electronic and hardcopy formats and can be faxed, emailed or mailed as needed to the applicant or designated individual as directed by the jurisdiction. Our staff is available by phone or email during normal business hours.
FEE STRUCTURE PERSONNEL/HOURLY RATE FOR PLAN REVIEW
CLASSIFICATION HOURLY BILLING RATE
Plan Review Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $120.00 Plans Examiner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $100.00 The rates displayed in the fee schedule reflect CIR, Inc’s current fees. Hourly rates are typically reviewed annually and may be subject to revision unless under specific contractual obligations.
FEE STRUCTURE FOR BUILDING DEPARTMENT STAFFING
CLASSIFICATION HOURLY BILLING RATE
Building Official . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ….. . . $110.00 Building Inspector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $80.00 Permit Tech . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $60.00 Building Division Clerical Support Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$50.00 The rates displayed in the fee schedule reflect CIR, Inc’s current fees. Hourly rates are typically reviewed annually and may be subject to revision unless under specific contractual obligations.
➢ Overtime rate will be billed at 1.5 times the service rate. ➢ The standard weekly hours will be 40 hours per week, Monday through Thursday with any deviation approved in writing by the Building Official.
➢ Supplies, workspace, reference materials, computer, and city email will be provided by the City of Covina while tools associated with any inspection duties will be provided by the contractor. ➢ Mileage costs are in addition to the proposed rate above. ➢ Contractor shall be responsible in addition to the provisions of the agreement to provide:
• All employee benefits and withholdings
• Vehicles and Insurance
• Cell phone (if needed)
EXHIBIT B
SCOPE OF SERVICES
Building & Safety Plan Check as follows:
➢ Plan review of residential, commercial and industrial buildings and structures for compliance with the recently adopted 2022 version of the California Building Code, California Mechanical Code, California Plumbing Code, California Electrical Code, the City of Covina Municipal Code the Accessibility, Noise and Energy Conservation requirements as mandated by State Title 24 and all applicable Ordinances.
➢ Notification of each applicant prepared by the consultant, consisting of two complete typewritten plan check letters which outline the documents, reviewed, instructions to the applicant regarding the processing of documents, and a listing of plan check comments. The plan check comments will refer to appropriate sheets, details or calculations pages and the code section of concern. Comments shall specify the apparent code violation. ➢ Plan checkers will be available during work hours to discuss and clarify plan check issues with designers, owners and contractors. Resolution of code issues may be by telephone, or meetings prior to resubmitting corrected plans and documents.
➢ CIR will arrange for all pick-up and delivery of plan review documents from the City of Covina at no cost to our client. CIR uses varied methods of pick-up and delivery with the goal of providing same-day service.
➢ Plan reviews, when not immediately approved, will result in lists of comments referring to specific details and drawing and referencing applicable code sections. CIR will provide a clear, concise, and thorough document (i.e., comment list) from which clients, designers, contractors, and owners can work. Comment lists are delivered to our clients and other designated recipients (e.g., designers, contractors, owners) via email, FAX, and/or reliable overland carrier. CIR will transmit plan review comments and coordinate re-checks directly to the applicant as required and completed plan review documents ready for approval will be returned to the City of Covina for final approval. ➢ CIR has a full-time staff of experienced plan reviewers and structural & civil engineers available to perform plan review. CIR understands the City may require the services of an onsite plan reviewer from time to time. Also, many of our inspection personnel are cross-trained and skilled in performing both front counter and inspection duties as a potential added cost-savings to the City. In addition, staff is available for pre-construction or pre-design meetings, field visits, contracts with the design team, and support for field inspection personnel as needed. With some reasonable limitations, pre-construction and pre-design meetings associated with projects that we plan review are considered part of the plan review service.
➢ Code interpretations are subject to final review and approval by the Building Official. CIR’s engineers and plan examiners will provide unbiased recommendations and background information to help the Building Official make an informed decision. All plan review comments are subject to review and approval by the City of Covina Building Department.
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 10
Meeting: CC Regular Meeting - Jan 17 2023
Title: Covina Center for the Performing Arts Facility - Establishment of Fee Schedule, Authorize Hiring a City Resource Specialist, and Make a Determination that the Project is Exempt Under CEQA
Presented By: Chris Marcarello, City Manager
Recommendation: That the City Council approve the fee schedule included in Resolution CC 2023-05 to establish rental rates and fees for service at the Covina Center for the Performing Arts Facility, authorize hiring a City Resources Specialist and make a determination that the project is exempt under CEQA.
EXECUTIVE SUMMARY / BACKROUND:
Following the City Council’s direction in September 2022, the City entered negotiations to acquire the Covina Center for the Performing Arts ("CCPA") for performing arts operations and community uses. The acquisition was made possible due to the City’s fortunate award of grant funding that comprised roughly 66% of the total $6.24 million purchase price. Escrow for the acquisition closed in late December 2022, and the City has begun to assume responsibility for the facility’s management and operations. As such, it is necessary to consider adopting a fee schedule for space rentals at the facility and allocating staffing resources to oversee facility activities.
As planned, other actions regarding the CCPA will be considered by the City Council in February 2023. The City Council's Ad-Hoc Committee - Theater/Performing Arts, is currently evaluating alternatives for capital equipment needs, performances/uses and a management operator and expects to provide a recommendation for the Council's consideration.
DISCUSSION:
Over the last several weeks, the City has assumed oversight of the CCPA’s operations. This has included a variety of programming and logistical responsibilities to ensure the facility’s successful operation, in addition to the creation of policies that will guide future operational needs for the facility. A summary of these items is included below:
Programming
• Assumed oversight for two space rentals scheduled after closing of escrow • Initiated ongoing promotion/advertising for space rentals in 2023 • Initiated work to schedule musical performance in winter 2023 • Assumed oversight of property management duties for existing lease of retail, office and cell antenna rooftop space
• Initiated public outreach/promotion to advertise City’s acquisition of CCPA and future programming plans
Logistics
• Assumed responsibility for facility management and security functions (lock/key, alarm, camera systems)
• Transitioned oversight of utilities, website domain/hosting, social media accounts • Transitioning oversight of building maintenance and janitorial services • Proceeding with regulatory licensing requirements for the sale of food/beverages • Evaluating capital equipment and repair needs for facility (tables/chairs, marquee repairs, cup holders, carpet repairs, supplies)
• Enrolled contract theater staff members with City’s contract employment agency Policy Development
• Developed fee schedule for space rentals and events
• Developing protocols for filming, event permitting and payments • Developing protocols for regular facility maintenance activities Additionally, the City Council Ad-Hoc Committee - Theater/Performing Arts, is currently evaluating alternatives for capital equipment needs, performances/uses and a management operator and expects to provide a recommendation for the Council's consideration. It is anticipated that the Committee will finalize its recommendations and provide an update to the City Council in February 2023.
During the closing process to acquire the CCPA, the City has had an opportunity to better assess the financial health of its ongoing operations. In addition to the existing office/retail/cell leases, facility rentals and filming rentals is an important source of revenue that helps to sustain ongoing expenses. As the City plans to continue this source of revenue, it is important to establish a schedule of fees/rental rates for the facility. Additionally, in order to facilitate day-to-day operations at the facility, it is recommended that the Council authorize hiring a new City Resource Specialist to coordinate these activities.
FISCAL IMPACT:
The proposed fee schedule in Resolution CC 2023-05 was developed based on the recovery of costs to provide services. Budget for the City Resource Specialist position is available in the CCPA Fund.
ATTACHMENTS:
Attachment A - Resolution 2023-05
Respectfully submitted,
RESOLUTION NO. CC 2023 - 05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA AMENDING THE CITY’S
COMPREHENSIVE FEE SCHEDULE AND ADOPTING USER FEES FOR THE COVINA CENTER FOR THE
PERFORMING ARTS
WHEREAS, the City of Covina (“City”) is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California; and WHEREAS, on November 15, 2016, the City Council adopted Resolution No. 16-7554, adopting a Citywide Comprehensive User Fee Study and Comprehensive Fee Schedule for City Services and Payment of Such Fees by Credit Card, Debit Card or Electronic Funds Transfer; and WHEREAS, the City of Covina (“City”) acquired the Covina Center for the Performing Arts on December 20, 2023; and
WHEREAS, the City has conducted an analysis of its services at the Covina Center for the Performing Arts, the costs reasonably borne of providing those services, the beneficiaries of those services, and the revenues produced by those paying fees and charges for special services; and WHEREAS, the City wishes to comply with both the letter and the spirit of Article XIIB of the California Constitution and limit the growth of fees and charges for the use of regulation, products and services; and
WHEREAS, Chapter 3.02.010 of the Covina Municipal Code provides that the City may set fees to recoup costs reasonably borne by the City by means of adopting a resolution of the City Council, after compliance with the requirements of state law; and WHEREAS, it is the intent of the City Council to amend the City’s Comprehensive schedule of fees and charges to include user fees for certain services at the Covina Center for the Performing Arts; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. COVINA CENTER FOR THE PERFORMING ARTS FEE SCHEDULE ADOPTION.
The schedule of fees and charges, attached hereto as Exhibit A and incorporated herein by this reference, is hereby adopted to amend the Comprehensive Fee Schedule, as was adopted in Resolution No. 16-7554.
SECTION 2. ENVIRONMENTAL EXEMPTION. The adoption of this Resolution is exempt from the California Environmental Quality Act ("CEQA," Public Resources Code Sections 21000 et seq.), because it approves and sets forth a procedure for determining fees for the purpose of meeting the operating expenses of City departments, as set forth in Public Resources Code Section 21080(b)( 8)( A)
SECTION 3. EFFECTIVE DATE. This Resolution shall take effect upon its adoption.
SECTION 4. CERTIFICATION. The Mayor shall sign this Resolution and the City Clerk shall attest and certify to the passage and adoption thereof.
APPROVED and PASSED this 17th day of January, 2023.
City of Covina, California
BY: __________________________________________
PATRICIA CORTEZ, Mayor
ATTEST:
___________________________
FABIAN VELEZ, Deputy City Clerk
CERTIFICATION
I, Fabian Velez, Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2023-05 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 17th day of January, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dated: __________________________________________
FABIAN VELEZ, Deputy City Clerk
Exhibit A
Covina Center for the Performing Arts Schedule of Fees and Charges
COVINA CENTER FOR THE PERFORMING ARTS
FACILITY RENTAL RATES
Effective - January 17, 2023
THEATER RENTAL RATES - Reservations at least 7 days in advance Type Rate
Hourly Rate - Theater (Minimum 4 Hours) $300
Hourly Rate - Banquet Room Only (Minimum 4 Hours) $250
Extended Performance Rate – Overtime Costs At Cost
Cleaning Fee $500
*Security Deposit – 4 Hours Rental Rate; 50% forfeited if reservation cancelled within 7 days $1,000 *Expedited Processing - Reservation within 7 days booked through space rental agencies (Gigster, Peerspace)
Regular Fees
+10%
PERFORMANCES/MISCELLANEOUS
Type Rate
Box Office Staff/Customer Services – Hourly Rate At Cost Credit Card Transaction Fees 3.00%
Ticket Service Charge At Cost
Theater Facilities Management Fee $2 per ticket
Sound Engineer At Cost
Lighting Engineer At Cost
Ushers At Cost
Wifi/Internet Use $20
Special Equipment At Cost
Security Fees – Depending on Event Type, Rental Agreement Cost + 10% Parking Permit
See Citywide
Fees
Encroachment Permit
See Citywide
Fees
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 11
Meeting: CC Regular Meeting - Jan 17 2023
Title: Authorize an Amendment to the City's Contract for Heating, Ventilation and Air Conditioning Preventative Maintenance/Repairs at City Facilities Presented By: Andy Bullington, Director of Public Works Recommendation: That the City Council authorize an amendment to the agreement with Control Air Enterprises, LLC in the amount of $41,651 to complete the emergency replacement of the HVAC system components at the Police Department.
EXECUTIVE SUMMARY / BACKROUND:
In Fall 2022, the City completed a formal bidding procedure for Heating, Ventilation, and Air Conditioning Preventative Maintenance/Repairs at City Facilities. An agreement with Control Air Enterprises, LLC was awarded on October 18, 2022 for a 5-year period and a not-to-exceed amount of $210,162.55. Recently, the Police Department experienced the failure of a split unit system that services the Dispatch room and has been without heating/air conditioning for a 14-day period. As such, the City requested a proposal from Control Air Enterprises, LLC to complete the necessary HVAC system replacement. The existing agreement authorizes the City Manager to approve extraordinary maintenance and emergency work up to $24,999 per fiscal year. Any emergency services in excess of this amount requires approval by the City Council. The total cost for the proposed emergency replacement is $41,651.
DISCUSSION:
The Scope of Work for the HVAC replacement unit is as follows:
• Furnish and install (1) split system
• Demolition of (1) existing split system
• Furnish and install new DX piping
• Insulation of DX piping as applicable
• Electrical work
• Mechanical permit
• Trucking and material handling
• Crane and rigging
• Labor and supervision
• Work done during normal working hours
• Controls by ACCS
Replacement of the HVAC system at the Police Department is necessary in order to address health and safety concerns due to the portion of the building being without heating and air.
FISCAL IMPACT:
As proposed, the scope of work in this amendment will be $41,651, increasing the overall agreement not-toexceed amount to $251,813.55. Funding is included in the Building Maintenance Fund for these repairs.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
N/A.
ATTACHMENTS:
Attachement A - Signed Proposal
Respectfully submitted,
I _
\,,
Control Air
January 10, 2023
CONTROL AIRENTERPRISESLLC
Service Department,
Anaheim, CA 92807
Attention: Michael Flores
Project: Covina Police Department
444 N Citrus Ave
Covina , CA 91723
Control Air Enterprises LLChas provided a comprehensive bid package for the above—named project at today's material and equipment pricing. However current market conditions and material pricing are very volatile.
Therefore, if during the performance of the contract through no fault of Control Air Enterprises LLC,the price of material and equipment significantly increase, there shall be an adjustment of the contract amount by change order to increase the contract by an amount reasonably necessary to cover any such significant price increases not known at bid time.
Drawings: N/A
Dated: N/A
Created by: N/A
Scope of Work:
Furnishand install (1) split system
Demolition of (1) existing split system
Furnish and install new DXpiping
Insulation of DX piping as applicable
Electrical work
Mechanical permit
Trucking and material handling
Crane & rigging
Labor and supervision
Work done during normal working hours
Controls by ACCS
Terms and Conditions:
I PRICING VALID FOR 15-DAYS (Subject to review thereafter for updated commodities pricing, equipment pricing and lead times)
0 Allwork will be performed during regular working hours and on normal workdays, as outlined in the 5200 E. Lu Polmo Ave, Anaheim, CA 92807 - [7l 4} 777-8600 - Li::#l053402 V‘/WW.CDI'ill'OlC!C.COl'?
l of 3
applicable trade union agreements; after hours/weekends/overtime at additional charges.
I Control Air assumes no responsibility for the operations or performance of any existing equipment or systems regardless of whether our contractual scope of work relocates, modifies, or connects to these existing devices or systems.
I We have included in our pricing only that work outlined above. Any required repairs, modifications, service, maintenance, or start—up and testing of any existing equipment or systems will result in an additionalcharge.
I Any and all reused and/orrelocated equipment is assumed to be in good working order. No warranty is expressed or implied as to any existing HVACequipment.
I Any equipment deemed to be in poor condition or faulty will be noted and replaced at the discretion of the owner for additional cost.
I We do not include any cost related to the presence of asbestos or other hazardous materials; should asbestos or other hazardous material be encountered, work will immediately cease until the condition is abated.
I Adequate lead time will be allowed for Control Airto purchase, fabricate, receive and install all necessary equipment and materials prior to commencement of any adjacent work which may interfere with our normal working activities.
I We require free and clear access to the job site for trucking, crane/rigging and support vehicles, man power, and Control Air's subcontractors.
I We require sufficient access to the site and adequate space for the conduction of our work. All temporary facilities are to be provided by others including but not limited to lifts and hoists (including all costs), temporary power, temporary lighting, sanitation facilities, safety requirements (i.e. rails, toe kicks,covers on floor and roof openings, et all.
I Core spaces such as restrooms, corridors, elevator lobbies, electrical rooms, telephone/data rooms, stair wells and mechanical rooms are excluded from our scope of work. Any modifications to the HVACsystem(s) required in these spaces will be separate from this contract.
I Any Core Electrical conduit, fire sprinkler, fire/lifesafety in the way of the installation of the duct is to be relocated by others in order to accommodate the scope of work.
I Our standard General LiabilityInsurance offers an aggregate total of $25,000,000. Any changes in the coverage of indemnification will be at additional cost and formal consent of our insurance carrier; Control Air‘sliability in all cases shall be limited to the policy limits of the applicable coverage.
I We have included a One-(1) year warranty on all new equipment, new materials and associated labor for newly installed systems from the date of final acceptance.
I Customer agrees to pay all costs of collection of sums due under this proposal, including reasonable attorneys’ fees and court costs.
Price .................................................................. .. $ 41,551-09 Exclusions:
I Overtime
I 3rd Party Commissioning
I Shop Drawings
I Air Balance
I Condensate Drains
I Drop and haul away (safe off only)
I Cutting, Caring and Patching
5200 E. Lo Polmo Ave, Anaheim, CA 92807 I (7l 4) 777-8600 I Lic#l053402 www.<:onfro|cc.corn
2 of 3
- Combination Smoke Fire Dampers
- Plumbing, Gas Piping and Fire Protection Work
- Structural Work, Calculationsor Framing
I Ceiling Removal, Repair and Replacement
I Fire/LifeSafety Work
0 Linear Air Bar
- Painting (prime and/orfinish painting above/behindreturn air grills/openings, ceilings, duct, etc) - Cleaning/ Painting of existing HVACduct, equipment and/or materials - Sound Testing or Acoustical Engineering
- Existing Code Violations
- Repair, Refurbishment or Replacement of Existing Systems - Insulation of Existing Duct or Piping
0 Area Smoke Detectors
- Duct Pressure Testing
- Line and Low Voltage Conduit
- Additionalcosts associated with lack of free and clear access to job site for trucking, crane/rigging equipment and support vehicles, man power and Control Air's subcontractors. - Builders risk insurance
- LEEDRequirements
I Temporary Ventilation, Heating, or Air Conditioning including the operation of the permanent equipment for that purpose
- Duct Cleaning
- Smoke Evacuation
I Smoke Testing (if required)
- Disconnects and Magnetic Starters
- General sheet metal work including architectural sheet metal, door louvers and grilles, expansion joints, downspouts, scuppers and pitch pockets and Architectural louvers (including all accessories). - Furnish and Install of Architectural Access Doors
- Allconcrete work including but not limited to forming, pouring and concrete for house keeping pads and inertia bases
- Roofing and roof screens
- Level platforms for roof mounted equipment
0 A.Q.M.Dpermits, fees, and source testing of equipment - Cost for General / Composite Crew clean up efforts including all dumpster fees 0 Consequential damages, liquidated damages, loss of use, loss of product, loss of profits, and loss of revenue
CUSTOMER AUTHORIZATION TO PROCEED
Sincerely,
I: _ ‘ “CONTROL AIR Printed Name Date C,ita.cQ,_
Richard Pramuclya [
Project Manager 5lgnature
5200 E. Lo Polmo Ave, Anaheim, CA 92807 - (714) 7778600 - l.ic#lO534D2 www.coniro|oc.com
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CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. PH 1
Meeting: CC Regular Meeting - Jan 17 2023
Title: Consideration of Fiscal Year 2023-2024 Community Development Block Grant (CDBG) Program Budget
Presented By: Brian K. Lee, AICP, Director of Community Development Recommendation: 1. Open the public hearing and receive public testimony; and
2. Close the public hearing; and
3. Consider approval of the FY 2023-2024 CDBG program budget as recommended in Column C of the Table on Attachment A with the provision that: a) the allocation be adjusted based on the final allocation as determined by the Los Angeles County Development Authority (LACDA), with a maximum of 15 percent of funding allocated for public service programs; and
4. Adopt Resolution CC 2023-01, authorizing the allocation of the Forty Ninth Year CDBG funds for FY 2023-2024; and
5. Authorize the City Manager or his designee to execute the documents related to the FY 2023-2024 CDBG funds.
EXECUTIVE SUMMARY / BACKROUND:
As a municipality with a population below 50,000 prior to the most recent census count, the City of Covina (City) is ineligible to receive CDBG funding directly from United States Department of Housing and Urban Development (HUD). Instead, the City receives CDBG funds from LACDA through the Urban County Program.
Under this program, LACDA applies to HUD for CDBG funding, and then divides the funding amongst its subrecipients such as the City of Covina. The City’s CDBG funding is accounted for under the Community Development Department budget.
LACDA requires that the City submits a preliminary budget and spending contract by January 31 of each year.
Specific projects must be approved by LACDA and found to be in compliance with federal regulations. The FY 2023-2024 budget must take into account the scheduled Section 108 loan payment, which will reduce the amount of the FY 2023-2024 funds available for programming.
DISCUSSION:
The LACDA has notified the City that the estimated final allocation of CDBG funds for FY 2023-2024 is $278,688. CDBG funds can only be spent on activities that:
• Benefit low- and moderate-income persons
• Prevent or eliminate slum and blight, or
• Meet community development needs having a particular urgency (must pose a serious and immediate threat to the health of welfare of the community).
Under the CDBG program, public service (non-capital/non-construction) projects s are limited to 15 percent of the annual allocation. The public service allocation for FY 2023-2024 will be $41,803, based on the planning allocation amount of $278,688 as shown in the table below.
Table 1. Funding Availability
FY 2023-2024 allocation $278,688
Total available for public service programs ($ 41,803)
Total available for non-public service programs $236,885 Estimated Section 108 payment for FY 23-24 $182,369
Remaining funds available for non-public service
programming $ 54,516
Section 108 Payment
The HUD Public Offering for the Section 108 Loan Program was completed in March 2018, at an interest rate of 3%. Principal and interest payments are now established for the remainder of the 20 year term. In FY 23-24, $182,369 is the amount being set aside to pay the Section 108 loan payment. The amount payable for the Section 108 Loan payment is withheld from the City’s annual CDBG allocation by the LACDA.
Fiscal Year 2023-2024 Funding Applications - Public Service Programs Applications were received for the following public service programs:
• Senior Case Management
• Senior Information and Referral
• Senior Nutrition
• Second Start Literacy
For fiscal year 2023-2024, the public service maximum cap is estimated to be $41,803. Notwithstanding the HUD 15% public service cap, the LACDA requires that each program be funded at a minimum of $10,000. Therefore, public entities using CDBG funds need to be consistent with two sets of regulations by two different funding agencies.
Table 2. Public Service Applications Submitted
Public Service Program City Program Funding Requested
1. Second Start Literacy Program Yes $14,319
2. Senior Information and Referral Program Yes $10,000
3. Senior Nutrition Program Yes $10,000
4. Senior Case Management Program Yes $10,000
Total amount requested $44,319
Total amount available $41,803
Four applications received are for City-run programs. A matrix of the project descriptions is attached as Attachment B.
The Second Start Literacy Program provides support staff and training for volunteer tutors to teach basic reading and writing skills to adults as well as purchase materials for program participants. The Senior Information and Referral Program provides services, information and referrals for service to seniors. The Senior Nutrition Program provides hot, nutritious meals at low or no cost to seniors. The Senior Case Management Program provides case management services to seniors. The City partners with the YWCA of San Gabriel Valley for both the Senior Case Management Program as well as the Senior Nutrition Programs.
A total of $44,319 was requested in public service funding. Four existing City public service programs have requested funding to continue their work. $41,803 is available for programs. The recommendation is for the continued funding of City public service programs, although due to funding limitations, the Second Start Literary funding award is reduced.
Fiscal Year 2023-2024 Funding Applications - Programs other than Public Service
After allocations for public service programs and payment of principal and interest on the Section 108 loan, $54,516 is available for budgeting purposes. Program applications totaling $54,516 were received for this category.
Applications were received for the following non-public service programs, which are described in Attachment B:
Program Name Amount Requested
• Residential Rehabilitation $10,000
• Adult Workforce Job Readiness Program $24,516
• Microenterprise Co-work Scholarship Program $10,000
• Downtown Neighborhood Business Workforce Augmentation Program $10,000 The Finance Advisory Commission, which reviews, evaluates and monitors CDBG programs as part of the City's mandated Citizen Participation, considered all requests at their December 14, 2022, meeting in order to make a recommendation for funding to the Covina City Council. City staff members were also present. The Commission recommendation is shown on Column “C” of Exhibit A and in Table 3 below. A copy of the draft minutes from the meeting is attached as Attachment C.
Final Recommendation by the Finance Advisory Commission on FY 2023-2024 Funding The Commission discussed the proposed projects at the Regular Meeting of December 14, 2022 and then voted on the recommendation to the City Council. The Commission members unanimously voted that the staff funding allocation recommendation be approved. The Finance Advisory Commission recommendation is indicated in Table 3.
Table 3: Finance Advisory Commission Recommendation
Program Recommended FY 23-24 funding
Second Start Literacy Program $11,803
Senior Information & Referral Program $10,000
Senior Nutrition Program $10,000
Senior Case Management Program $10,000
Subtotal Public Service Programs $41,803
Section 108 Loan Payment $182,369
Residential Rehabilitation $10,000
Adult Workforce Job Readiness Program $24,516
Microenterprise Co-work Scholarship Program $10,000
Downtown Neighborhood Business Workforce Augmentation
Program $10,000
Subtotal Other Programs $236,885
Total Budget Recommendation, FY 2023-2024 $278,688
The recommendations are shown in Columns C and D in Attachment A. Staff concurs with the Commission recommendations. Draft minutes of the December 14, 2022, Finance Advisory Commission meeting are attached as Attachment C. The public hearing today was properly noticed and provides the public with a forum to discuss this matter.
Update on FY 2022-2023 CDBG Status
In FY 2022-2023, there are eight (8) active CDBG programs in the amount of $481,465.
Table 4: Current Year 22-23 CDBG program status
Program Current FY 22-
23 funding
Public Service Second Start Literacy $14,319
Senior Information & Referral $10,000
Senior Nutrition $10,000
Senior Case Management $10,000
Non-Public Service Section 108 Loan Repayment 185,597
Residential Rehabilitation $106,549
Adult Workforce Job Readiness Program $45,000
Downtown Neighborhood Business Workforce
Augmentation Program $100,000
All FY 2022-2023 Projects $481,465
All CDBG funding FY 22-23 $481,465
FISCAL IMPACT:
There is $278,688 for new fiscal year 2023-2024 available to the City and $182,591 available as unallocated funds to be programmed at a later date. These funds will reimburse the expenditures of the programs.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
This activity will not result in a reasonably foreseeable change to the physical environment; it is exempt from CEQA under State CEQA Guidelines 15061 (b) (2) and (3) and does not constitute a project.
ATTACHMENTS:
Attachment A - Recommended Funding Table
Attachment B - Synopsis of Projects
Attachment C - Meeting Minutes of the Finance Advisory Commission Attachment D - Resolution CC 2023-01
Respectfully submitted,
RECOMMENDED FUNDING TABLE
For Planning Purposes 2023-24: Funding Available
Estimated New Year Funds Available (FY 23-24) a $278,688 Carry-over funding from prior year b $0 *
Public Services (15% of a) c $41,803
Total amount available FY 23-24 (a+b) d $278,688
Non Public Service Funds Available for Programming (d-c) e $236,885 Section 108 loan payment FY 23-24 f $182,369
Non Public Service Funds
Available for Programming (e-f) g $54,516
A BCD
Program Name
Current Fiscal
Year 22-23 Active
Projects
Fiscal Year 23-
24 Request
Finance Advisory
Commission
Recommendation
Staff
Recommendation
PUBLIC SERVICE PROGRAMS
1 Second Start Literacy $14,895.00 $14,319.00 $11,803.00 2 Senior Info & Referral $10,000.00 $10,000.00 $10,000.00 3 Senior Nutrition (YWCA) $10,000.00 $10,000.00 $10,000.00 4 Sr. Case Mgmt (YWCA) $10,000.00 $10,000.00 $10,000.00 Subtotal Public Service $44,895.00 $44,319.00 $0.00 $41,803.00 not to exceed
Other Programs $41,803
5 Section 108 Loan Payment $185,597.00 $182,369.00 $182,369.00 6 Residential Rehabiltation $20,549.00 $10,000.00 $10,000.00 7 Adult Workforce Job Readiness
Program $45,000.00 $24,516.00 $24,516.00
8 Microenterprise Co-work
Scholarship Program $0.00 $10,000.00 $10,000.00
9 Downtown Neighborhood
Business Workforce
Augmentation Program $100,000.00 $10,000.00 $10,000.00
Subtotal Other Programs $251,146.00 $236,885.00 $236,885.00 $281,204.00 $0.00 $278,688.00
*At this time, $182,591 in carryover funds is reserved for FY 23‐24 mid‐year projects, which will be brought back for consideration and review in 2023.
CITY OF COVINA CDBG PROGRAM APPLICATIONS 2023-2024 (49th Year)
1 Attachment B, Page 1 of 2
ATTACHMENT B
Synopsis of Proposed Projects and Programs, FY 2023-2024 Name of Program Description Amount
Requested
Item
No.
Public Service Programs
Second Start Literacy
Program
This is a continuing City project that provides trained volunteers to help adults who are “functionally illiterate” to develop basic literacy skills, enabling them to obtain
employment, retain a job, receive job promotions, improve academic skills, and help their children with their school work. Funds would be used for tutor training in the
foundational skills and techniques used to develop all five key areas of learning: Language Experience, Sight Words, Phonics, Vocabulary, and Comprehension, and will be
used to purchase workbooks to supplement the adult
literacy curriculum. The service is provided free of charge and on a one-to-one basis. Program is run by City of
Covina staff through the Covina Library.
$14,319 1
Senior Information &
Referral
This is a continuing City project that provides referral services such as housing needs, transportation, legal
assistance, support groups and health education
awareness to senior citizens. During the period of the
pandemic restrictions, services are provided by telephone.
It is a one-stop program for the elderly. Program is run through the Senior Center of the Parks and Recreation
Department.
$10,000 2
Senior Nutrition Program This is a continuing City program which provides meals to seniors and disabled residents in the City of Covina. Hot nutritious meals are provided Monday through Friday at the Joslyn Senior Center in Kelby Park. Service is provided by a contractor through the Parks and Recreation
Department. A donation of $3 is suggested but not
required.
$10,000 3
Senior Case
Management
This is a continuing City program which provides case
management services to senior citizens and disabled
residents of the City. The part-time case manager assists persons in obtaining services or income they are eligible to receive. Program provides for in-home assessments and
personal care programs for problem resolution as well as on-site service at Joslyn Senior Center. Service is provided by a contractor through the Parks and Recreation
Department 8 hours per week, 52 weeks per year.
$10,000 4
Total Public Service Request $44,319
Total Public Service Available $41,803
2 Attachment B, Page 2 of 2
Section 108 Loan
Guarantee Payment
Principal and interest payment on the $2.5 million loan to fund construction of the senior portion of the Covina Senior and Community Center. This estimated payment is based
on a 20 year loan at 5%. The actual amount may be higher or lower depending on the interest rate.
$182,368 5
Residential
Rehabilitation Citywide
This is a continuing program providing a combination of grants and loans for repair, weather sealing, roofing and rehabilitation of existing single-family owned and occupied residences. The program is administered on a first-come, first-serviced basis, with very low income households
receiving higher priority and urgent, safety, and hazardous conditions receiving priority as well. Funds are used for grants, loans, and a part-time employee.
$10,000 6
Adult Workforce Job
Readiness Program
The City will contract with a Community Based
Development Organization (CBDO) to run a program that
supports entry into career-track employment for Covina
residents who are homeless which will result in job training with the goal of employment.
$24,516 7
Microenterprise Co-work
Scholarship Program
This is a new program. This program will assist low- to moderate-income Covina residents who are seeking an
entrepreneurial opportunity to develop their own business or need the support and proper work environment to do
their work by funding a one-year membership for access to the City-controlled co-working facility. This program will be overseen by City of Covina staff through the Community
Development Department, Special Projects Division.
$10,000 8
Downtown Neighborhood
Business Workforce
Augmentation Program
This is a continuing program which assists businesses
within the Town Center Specific Plan (TCSP) in creating jobs for those who are low-and moderate-income. This
program also assists eligible businesses by offset staffing costs of these hires by providing a forgivable loan. The loans will be forgiven after one year of successfully hiring a full-time equivalent employee(s) from a low to moderate income household. This program is run by City of Covina staff through the Community Development Department,
Special Projects Division.
$10,000 9
Total non-public service projects $236,885
Total amount requested $236,885
Finance Advisory Commission Minutes December 14, 2022
FINANCE ADVISORY COMMISSION
MINUTES OF REGULAR MEETING
December 14, 2022
The regular meeting of the Finance Advisory Commission was held on Wednesday, December 14, 2022, at 6:00 pm. This meeting was conducted utilizing teleconferencing and electronic means consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic.
Commissioners Present: Chairperson Kevin Stapleton, Vice Chairperson Lynda Noriega, Geoff Cobbett, Jeannette Flores, Salvador Flores-Chatfield, Andrew McIntyre, Claudia Casasola, City Treasurer Neil Polzin Commissioners Absent: Rich Jett, Kay Manning, Janet Salmon Staff Present: Anita Agramonte, Director of Administrative Services Brian Lee, Director of Community Development
Alana Spector, Senior Management Analyst
Alice Leung, Management Analyst
Public Present None
CALL TO ORDER
The meeting was called to order at 6:00 p.m. A quorum was present.
AGENDA POSTING DECLARATION
The Agenda for the December 14, 2022 meeting was posted in accordance with Section 54954.2(a) of the California Government Code.
PUBLIC COMMENTS
None.
COMMISSION COMMENTS
None.
CONSENT CALENDAR
CC1: Approve the minutes from the Regular Meeting of September 14, 2022 of the Finance Advisory Commission.
Finance Advisory Commission Minutes December 14, 2022
A motion was made by Andrew McIntyre, seconded by Vice Chairperson Lynda Noriega, to approve Item CC1.
Motion on CC1 was approved as follows:
AYES: Cobbett, Flores-Chatfield, Stapleton, Flores, Casasola NOES: None
ABSTAIN: None
ABSENT: Manning, Salmon, Jett
CONTINUED BUSINESS
None.
NEW BUSINESS
NB1. CBDG Fiscal Year 2023 – 2024 New Year Funding
A motion was made by Chairperson Geoff Cobbett and seconded by Vice Chairperson Lynda Noriega to support staff’s recommendation to City Council.
Motion on NB1 was approved as follows:
AYES: McIntyre, Flores-Chatfield, Stapleton, Flores, Casasola NOES: None
ABSTAIN: None
ABSENT: Manning, Salmon, Jett
ADJOURNMENT
There being no further business, the meeting adjourned at 6:16 p.m.
Respectfully Submitted,
Theresa Franke, Finance Manager
Approved and adopted this day of , 2023.
Kevin Stapleton, Chairperson
RESOLUTION CC 2023-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, AUTHORIZING THE ALLOCATION OF THE FORTYSEVENTH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2023-2024
WHEREAS, the Community Development Block Grant (CDBG) Program has operated since 1974 to provide local governments with the resources necessary to meet the needs of persons of low-and moderate-income; and
WHEREAS, the City of Covina contracts with the Los Angeles County Development Authority for the disbursement of Community Development Block Grant Funds, through the Urban County Program; and
WHEREAS, the City of Covina will receive an estimated total of $78,688 in Fiscal Year 2023-2024 in CDBG Funds; and
WHEREAS, the City Council has conducted a public hearing, with the required prior notice, to provide the public with an opportunity to comment on the programs proposed for the Fiscal Year 2023-2024 CDBG funds program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council approves the CDBG program budget for Fiscal Year 2023-2024 and instructs staff to submit the necessary documentation and a copy of this Declaration to the Los Angeles County Community Development Authority.
SECTION 2. The City Council authorizes City staff to adjust the program budget as necessary throughout the Fiscal Year, based on the final allocation, with a maximum of 15 percent of funding allocated for public service programs. This includes, but is not limited to, allocating amounts on a per project basis, adjusting project budgets, implementing a new project or cancelling existing activities, to allow for the timely expenditure of CDBG funds SECTION 3. The City Manager or his designee is authorized to execute documents related to the Fiscal Year 2023-2024 CDBG program.
SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
APPROVED and PASSED this 17th day of January, 2023.
City of Covina, California
BY:
PATRICIA CORTEZ, Mayor
Resolution CC 2023-01 Page 2 of 2
ATTEST:
_______________________________________
FABIAN VELEZ, Deputy City Clerk
CERTIFICATION
I, Fabian Velez, Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2023-01 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 17
th day of January, 2023, by the following vote:
AYES: COUNCIL MEMBERS: NONE
NOES: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
Dated:
_________________________________________
FABIAN VELEZ, Deputy City Clerk
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. PH 2
Meeting: CC Regular Meeting - Jan 17 2023
Title: Adopt Resolution CC 2023-04 Designating the Covina Bowl, Located at 1060 W. San Bernardino Road, as a Local Historic Landmark
Presented By: Mercy Lugo, Planning Manager
Recommendation: Staff recommends the City Council adopt Resolution CC 2023-04, designating the Covina Bowl, located at 1060 W. San Bernardino Road, as a local historic landmark.
EXECUTIVE SUMMARY:
At the duly noticed public hearing on December 13, 2022, the Planning Commission adopted Resolution No. 2022-026 PC, by a 5-0 vote, recommending that the City Council approve the nomination, submitted by Trumark Mark Homes, to designate the Covina Bowl as a Local Historic Landmark (Attachment A).
BACKGROUND:
Under Title 17, Chapter 17.81 of the City’s Historic Preservation Ordinance a property owner can file a local historic designation nomination. Due to the mixed-use development of the Covina Bowl site that began in the Spring of 2021, an application for historic landmark designation was formally received by city staff on November 28, 2022, by the property owner, Eric Nelson with Trumark Homes.
In March 2021, the City Council approved a 132-unit “for-sale” multi-family residential development, consisting of 16 three-story buildings, that also included the adaptive reuse of the Covina Bowl building for new commercial / office space. The Covina Bowl building, constructed in 1955, would be rehabilitated to provide approximately 12,000 square feet of commercial space for administrative offices, retail uses, coffee shop/bakery, and other uses commonly found in neighborhood commercial zones. A Condition of Approval was added by city staff requesting the applicant obtain local historic landmark designation for the Covina Bowl.
DISCUSSION:
Under CMC 17.81.050(A), the following criteria was used by the Planning Commission in designating the property as a local historic landmark:
1. It exemplifies or reflects special elements of the city’s cultural, social, economic, political, aesthetic, engineering, architectural or natural history; or
2. It is identified with persons or events significant in local, state, or national history; or
3. It represents the work of a notable builder, designer, or architect; or
4. It embodies distinctive characteristics of a style, type, period, or method of construction, or is a valuable example of the use of indigenous materials or craftsmanship; or
5. It contributes to the significance of a historic area, being a geographically definable area possessing a concentration of historic or scenic properties or thematically related grouping of properties which contribute to each other and are unified aesthetically by plan or physical development; or
6. It is one of the few remaining examples in the city of Covina, region, state, or nation possessing distinguishing characteristics of an architectural or historic type or specimen.
JM Research & Consulting (JMRC) was selected by Trumark Homes to prepare a Cultural Resources Survey for the proposed rehabilitation of the Covina Bowl (Attachment B). The Cultural Resources Survey described the Covina Bowl building, which opened in 1956, as a contributor to the post-WWII suburbanization of Covina that was blanketed with citrus groves. Although modifications to the site have occurred since 1956, the Covina Bowl building still exhibits character-defining features of the Googie style architecture that include the prominent pyramid building entry, the folded plate entrance canopy, and a 60-foot high reverse triangular neon sign with a letter “C”; metal-framed fenestration, aluminum-framed windows, triangular façade baffles, and Bouquet Canyon Rock walls, and angled exposed structure awnings. There is sufficient evidence on record, as described within the Cultural Resource Survey and attached Planning Commission Staff Report Packet (Attachment B), supporting the qualifications for local landmark status and for the adoption of a resolution designating it accordingly, as it qualifies for Local Landmark criteria 1, 3, and 4 as outlined in CMC Section 17.81.050(A).
The Covina Bowl has been a distinctive monument to the community, beloved by many, and worthy of joining the elite list of Landmarks, which are considered the most important resources contributing to the city’s unique historical and architectural inventory.
FISCAL IMPACT:
Staff does not expect any fiscal impact related to proposed Resolution CC 2023-04.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Pursuant to an in accordance with the provisions of the California Environmental Quality Act (CEQA) Guidelines, the City has analyzed the proposed project and concluded that the it will not have the potential for causing a significant effect on the environment. Therefore, it has been determined that the proposed project would be categorically exempt in accordance with Section 15331 Class 31, consisting of projects limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation or reconstruction of historical resources in a manner consistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historical Buildings.
ATTACHMENTS:
Attachment A - Resolution No. 2022-026 PC
Attachment B - PC Dec. 13 Item PH3
Attachment C - Resolution CC 2023-04
Respectfully submitted,
RESOLUTION NO. 2022-026 PC
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
COVINA, CALIFORNIA, RECOMMENDING THAT THE CITY
COUNCIL OF THE CITY OF COVINA DESIGNATE THE COVINA
BOWL, LOCATED AT 1060 W. SAN BERNARDINO ROAD, AS A LOCAL
HISTORIC LANDMARK
WHEREAS, Covina Municipal Code (CMC) Section 17.8l.050(B) grants the Planning Commission the authority to implement Chapter 17.81 and apply the criteria described under (CMC) l7.8 1.050(A) in designating any property as a historic landmark or structure of merit, to initiate a process and recommend to the City Council, designation of any structures, natural features, sites or areas having historic,architectural,archaeological, cultural or aesthetic signi?cance as a City Landmark; and WHEREAS, the owner of the subject property located at 1060 W. San Bemardino Road, Covina, California 90723, is the owned by Trumark Homes; and
WHEREAS, the legal description, as per the Los Angeles County Assessors Of?ce, of the property is attached as Exhibit A; and
WHEREAS, the Cultural Resource Survey concluded that the Covina Bowl, designed by noted architectural ?rm, Powers, Daly, and DeRosa, in the Googie Roadside Commercial Architectural style, is signi?cant not only for its architectural signi?cance but also for its contribution to the post-WWII suburbanization of the rural outskirts of Covina, which were blanketed with citrus groves until the 1950s.
WHEREAS, the Covina Bowl building still exhibits character-de?ningfeatures of the Googie style architecture, including:the prominent pyramid building entry, the folded plate entrance canopy, and the 60- foot high reverse triangular neon sign with a letter “C”; metal-framed fenestration, aluminum-framed windows, triangular facadebaffles, and Bouquet Canyon Rock walls, and angled exposed structure awnings; and
WHEREAS, the Covina Bowl became a prototype for dozens of bowling centers designed by the same architectural ?rm and many other auto-centric postwar suburban settings throughoutthe counter in the following decade. And, for 60 years, the Covina Bowl was a well-used recreation center, community gathering place, meeting spot, and special event locationfor residents, service clubs, and other local groups of Covina and the region; and
Criterion No. 1: Covina Bowl re?ects the City’s cultural and social history by representing the work of notable architectural ?nn Powers, Daly, and DeRosa; Criterion No. 3: Covina Bowl embodies distinctive characteristics of the bowling center architectural type and Googie style roadside architecture; Criterion No.4: Covina Bowl has been assigned a California Historic Resource (CHR) Status Code of 2S Individual property determined eligible for National Register (NR) by the Keeper. Listed in the California Register(CR).
WHEREAS, pursuant to the Land Use Element of the City of Covina General Plan, the following policies related to historic and archaeologicalresources are met:
Policy 2.1.17: identify and encourage the retention and preservation of signi?cant architectural, historical, and/or cultural resources.
Policy 3.14: The City of Covina shall preserve residential districts and buildings in the community that are deemed architecturally and/or historically signi?cant.
WHEREAS, on December 13, 2022, the Planning Commission of the City of Covina held a duly noticed public hearing as prescribed by law to considerthe proposed Historic Landmark Designation (HLD) 22-01 and any comments received prior to or at the public hearing, at which time staff presented its report, and interested persons had an opportunity to and did testify either in support or in opposition to proposed Historic Landmark Designation (HLD) 22-01. Following consideration of the entire record of information received at the public hearing and due consideration of the proposed Historic LandmarkDesignation (HLD) 22-01, the Planning Commission closed the public hearing on that same date; and WHEREAS, underthe provisionsof Article 19 of the California Environmental Quality Act, it has been determined that the proposed projectwould be categorically exempt in accordance with Section 15331 Class 31, consisting of projects limited to maintenance, repair, stabilization, rehabilitation,restoration, preservation, conservation or reconstruction of historical resources in a manner consistent with the Secretary of the Interior’sStandardsforthe Treatment of Historic PropertieswithGuidelinesfor Preserving, Rehabilitating,Restoring,and ReconstructingHistorical Buildings; and WHEREAS, Covina Municipal Code (CMC) Section 17.81.050(B) grants the City Council the authority to designate as a Landmarkany property as a historic landmarkor structure of merit, by adopting a resolution following receipt of a recommendation ?'om the Planning Commission; and WHEREAS, all legal prerequisites prior to adoption of this Resolution have occurred.
NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF COVINA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The PlanningCommissionmake a recommendationto the City Council for Covina Bowl, located at 1060 W. San Bemardino Road, Covina Califomia, Assessor Parcel No. 84455-010-020, be designated as a Local City Landmark based on the historic and cultural signi?cance of facts presented in the Cultural Resource Survey.
this Resolution with the City Council, together with any report of ?ndings, hearings, or other supporting data, within thirty (60) days a?er the date of this Resolution. APPROVED AND ADOPTED by the members of the Planning Commission of Covina this 13"‘ day of December, 2022.
I
CHAIR
PERSO
N
SUSAN ZERMENO
CITY CPLANNING COMMISSION
O
VI
N
A
I hereby certify that the isabythe copy atrue of Resolution adopted Planning Commission of the City of Covina at a held the 13onmetin thereof 2022, following day of December bythe g vote of the Planning Co
m
mi
ssi
on:
AYES: RICHA
RDSO
N,
CONNORS, ZERMENO RODRI MCMEEKTN,
GUEZ, NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
OLANNI COMMISSION SECRETARY
NG
--EXHIBIT A
Legal Description of 10
60 Road: San Bemardin
o
PHILLIPS TRACT RA
NC
HO
PUENTE LOT CMANFROM SWCOR OF LT 171 FT25BLK TH
S 89¢16' E 100 FT TH WFTTHEONF 150 NLINE AND NOFBAILLO STWLINE
RIMSDALE AVE AN
D
ONLINEF SAN BERNARDINO SRDOFDLOT STWINEH
THEREON TO BEG P
A
R
T
OF LOT 25BLK
“ATTACHMENT A”
RESOLUTION NO. 2023 xxx cc
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,
CALIFORNIA, APPROVING THE DESIGNATION OF THE COVINA
BOWL, LOCATED AT 1060 W. SAN BERNARDINO ROAD, AS A LOCAL
HISTORIC LANDMARK, AND MAKING A FINDING OF EXEMPTION
UNDER SECTION 15331 CLASS 31 OF THE CALIFORNIA
ENVIRONMENTAL QUALITYACT (CEQA) GUIDELINES
WHEREAS, Covina Municipal Code (CMC) Section 17.81.050(B) grants the City Council the authority to implement Chapter 17.81 and apply the criteria described under (CMC) l7.81.050(A) in designating any property as a historic landmark or structure of merit, to initiate a process and recommend to the City Council, designation of any structures, natural features, sites or areas having historic, architectural, archaeological,cultural or aesthetic signi?cance as a City Landmark; and WHEREAS, Trumark Homes, c/o Eric Nelson, is the owner of the property located 1060W. San Bemardino Road and has ?led a request to nominate Covina Bowl as a Local Historic Landmark;and WHEREAS, the declaration of landmarkdesignation and legal description, as per the Los Angeles County Assessors Office, of the property is attached as Exhibit A; and WHEREAS, on December 13,2022, the PlanningCommission conducted a meeting at which time oral and written comments received priorto or at the meeting together with a written recommendation from the Planning Division was presented to the Planning Commission. The Planning Commission concluded said meeting on that date. Followingconsideration of the entire record of information received at the public hearing and due consideration of the proposed Project, the PlanningCommission adopted Resolution No. 2022-026 PC recommending that the City Council approve Historic Landmark Designation (HLD) 22-01; and
WHEREAS, on at a duly noticed public hearing as prescribed by law, the City Council considered the proposed Project and any documentsreceived priorto or at the public hearing, at which time the City staff presented its report, and interested persons has an opportunity to testify either in support or in opposition to the proposed Project. The City Council conclude the public hearing on said date; and WHEREAS, the Cultural Resource Survey concluded that the Covina Bowl, designed by noted architectural ?rm, Powers, Daly, and DeRosa, in the Googie Roadside Commercial Architectural style, is WHEREAS, the CovinaBowl building still exhibits character-de?ning features of the Googie style architecture,including:the prominent pyramid building entry, the folded plate entrance canopy, and the 60- foot high reverse triangular neon sign with a letter “C”; metal-framed fenestration, aluminum-framed windows, triangular facadebaffles, and Bouquet Canyon Rock walls, and angled exposed structure awnings; and WHEREAS, the Covina Bowl became a prototype for dozens of bowling centers designed by the same architectural ?nn and many other auto-centric postwar suburban settings throughout the counter in the following decade. And, for 60 years, the Covina Bowl was a well-used recreation center, community gathering place, meeting spot, and special event location for residents,service clubs, and other local groups of Covina and the region; and WHEREAS. the City Council ?nds that the subject property meets the following three (3) Landmark criteria listed in Section l7.81.050(A) of the Covina MunicipalCode:
Criterion No. 1: Covina Bowl re?ects the City’s cultural and social history by representing the work of notable architectural ?n'n Powers, Daly, and DeRosa; Criterion N0. 3: Covina Bowl embodies distinctive characteristics of the bowling center architectural type and Googie style roadside architecture; Criterion No. 4: Covina Bowl has been assigned a California Historic Resource (CHR) Status Code of 2S Individual property determined eligible for National Register (NR) by the Keeper. Listed in the California Register (CR).
WHEREAS, pursuant to the Land Use Element of the City of Covina General Plan, the following policiesrelated to historic and archaeological resources are met:
Policy 2.1.17: Identify and encourage the retention and preservation of signi?cant architectural, historical, and/or cultural resources.
Policy 3.14: The City of Covina shall preserve residential districts and buildings in the community that are deemed architecturally and/or historically significant.
WHEREAS, underthe provisionsof Article 19of the California Environmental Quality Act, it has been detennined that the proposedproject would be categorically exempt in accordance with Section 15331 Class 31, consisting of projects limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation or reconstruction of historical resources in a manner consistent with the Secretary of the Interior’sStandardsforthe Treatment of HistoricPropertieswith Guidelinesfor Preserving, Rehabilitating, Restoring, and Reconstructing Historical Buildings; and WHEREAS, Covina Municipal Code (CMC) Section 17.81.050(B) grants the City Council the authority to designate as a Landmark any property as a historic landmark or structure of merit, by adopting a resolution following receipt of a recommendation fromthe Planning Commission; and WHEREAS, all legal prerequisites prior to adoption of this Resolution have occurred.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Covina Bowl, located at 1060 W. San Bemardino Road, Covina California, Assessor Parcel No. 84455-010-020, be designated as a Local City Landmark based on the historic and SECTION 2. Effective Date. This Resolution shall be effective upon the effective date of Resolution 2023-XXX CC. SECTION 3. Certi?cation. The City Clerk shall certify to the passage and adoption of this Resolution and shall enter the same in the Book of Original Resolutions. SECTION 4. Recordation. Upon designation by the City Council, the City Clerk shall record the City Council’s decision in the Office of the Counter Recorder of the County of Los Angeles in the fonn of a designationstatement, in fact or by reference.
CANDICE LEE, City Attorney
CERTIFICATION
I, Fabian Velez, Deputy City Clerk of t 2023-XXX CCi certify of Covina, dohereby that Resolution ty was duly adopted by the City Council
‘the City aontf Covina atregular meeting thereof held
h
e
day of 2023, by the fo
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o
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in
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vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPRO
VED
this 2023. ADOPTED of AND January, day
ofCityovina, California
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- EXHIBIT A -
DECLARATION OF LANDMARK DESIGNATI
ON
FOR:
1060 W. SAN BERNARDINO ROAD
COVINA, CALIFORNIA
Pursuant to the provisions of Section 17.81.050(B)(9) of the Covi na
the MCode,ity
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Council of the City of Covina by this declaration hereby designates LoHistoric Landmark a cal certain real prope11y described as:
PHILLIPS TRACT RANCHO LA PUENTE LOT COM FROM SWCOR 1FT
7 1
OF LOT 2 BLK5 TH S 89¢16' E 100 FT TH S 0¢34' ON1FTTHENLINE 5 0
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OF LOT 2 BLK5
Under Covina Municipal Code Section 17.81.060, no alteration or beconducted may on a designated historic landmark or structure of merit without ?rst structure historic a modi?cation certi?cate from the city.
Date:
CITY OF
PATRICIAMAYOR
F
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CERTIFICATION
I, Fabian Velez, Deputy City Cl
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that Resolution 2023-XXX CCity certify of the Covina, dohereby was duly adoptedby the City C
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“' held thereof onCity at of the Covina regular meeting day of 2023, thvote: fllo
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AYES:
NOES:
ABSENT:
ABSTAIN:
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PLANNING COMMISSION AGENDA REPORT
ITEM NUMBER PH-3
DECEMBER 13, 2022
T0: Chairperson and Members of the Planning Commission
FROM: Brian Lee, AICP, Director of Community Development SUBJECT: Nomination for Local Historic Landmark Designation (HLD) 22-01: A request to designate the Covina Bowl building as a Local Historic Landmark. The subject site is within the Covina Bowl Speci?c Plan (CBSP) “Planning Area I’’, located at 1060W. San Bemardino Road (Munis No. 2000394)
SITE AND PROJECT DESCRIPTION
A. Project Information:
Requests: Historic Landmark Designation(HLD) 22-01
Applicant & Address: Jennifer Mermilliod
JM Research & Consulting (JMRC)
4049 Almond Street, Suite 201
Riverside, CA 92501
Property Owner & Address: Trumark Homes
Attn: Eric Nelson
450 Newport Center Drive
Newport Beach, CA 92660
Assessor’s Parcel Map No’s: 8445-010-020
DISCUSSION AND ANALYSIS
and resources as living parts of community life by encouraging the voluntary designation of such properties and resources for protection, which will bene?t and enrich the lives of its present and future residents and visitors. Under CMC l7.8l.050(A), the following criteria shall be used by the PlanningCommission and City Council in designatingany property as a historic landmarkor structure of merit: 1. It exempli?es or reflects special elements of the city’s cultural, social, economic, political, aesthetic, engineering, architectural or natural history; or 2. It is identi?ed with persons or events signi?cant in local, state, or national history; or C
I
T
OFCOVINA
3. It represents the work of a notable builder, designer, or architect; or
4. lt embodies distinctive characteristics of a style, type, period, or method of construction, or is a valuable example of the use of indigenous materials or cra?smanship; or
5. It contributesto the signi?cance of a historic area, being a geographicallyde?nable area possessing a concentration of historic or scenic properties or thematically related grouping of properties which contribute to each other and are uni?ed aesthetically by plan or physical development; or
6. It is one of the few remaining examples in the city of Covina, region, state, or nation possessing distinguishing characteristics of an architectural or historic type or specimen.
Under Title 17,Chapter 17.81 of the City’s Historic Preservation Ordinance, any property owner, Covina Historic Society, community or ethnic association,Covina citizen, member of the City Council or Planning Commission can ?le a local historic designation nomination. Due to the mixed-use development of the Covina Bowl site that began in the Spring of 2021, an application for historic landmark designation was fonnally received by city staff on November 28, 2022 by the property owner, Trumark Homes.
In March 2021, the City Council approved a 132-unit “for-sale” multi-family residential development, consisting of 16 three-story buildings, that also included the adaptive reuse of the Covina Bowl building for new commercial/ of?ce space. The Covina Bowl building, constructed in 1955, would be rehabilitated to provide approximately 12,000 square feet of commercial space for administrative offices, retail uses, coffee shop/bakery, and other uses commonly found in neighborhoodcommercial zones. A Condition of Approval was added by city sta?‘requesting the applicant obtain local historic landmark designation for the Covina Bowl.
JM Research & Consulting (JMRC) was selected by Trumark Homes (property owner) to conduct a Cultural Resources Survey for the proposed rehabilitation of the Covina Bowl. The Covina Bowl was detennined to be eligible for listing in the National Register in 2016 and is listed in the California Register of Historic Resources (CRHR).
The Cultural Resources Survey describes that the Covina Bowl building,which opened in 1956, contributed to the post-WWIIsuburbanization of Covina that was blanketedwith citrus groves. Although modi?cations to the site have occurred since 1956, the Covina Bowl building still exhibits character-de?ning features of the Googie style architecture, including: the prominent pyramid buildingentry, the folded plate entrance canopy, and the 60-foot high reverse triangular neon sign with a letter “C”; metal-framed fenestration, aluminum-framed windows, triangular facadeba?les, and Bouquet Canyon Rock walls, and angled exposed structure awnings. Other existing architecture includes a Mayan-themed concrete block curved wall located beneath the pyramidentry. In addition, the Covina Bowl building has a ?at roof, steel framing, and consists of tilt-up precast concrete walls. The building is surroundedon three sides with asphaltsurface lnterior features include a north-south green terrazzo concourse, original diner counter and service area with mid-century appliances such as milkshake machine and pie safe, full-height entry lobby, Bouquet Canyon Rock walls, billiardsroom, nursery, beauty shop, and spaciousmeeting, banquet, and entertainment areas like the Pyramid Room and Egyptian Room. The Covina Bowl building was designed by the architectural ?rm Powers, Daly and DeRosa, who pioneered the bowling center architecture with the design of the Covina Bowl, referred to as Googie style roadside commercial architecture. The Covina Bowl became a prototype for dozens of bowling centers designed by Powers, Daly and DeRosa. For 60 years, the Covina Bowl was a well-used recreation center, community gathering place, meeting spot, and special event location forresidents,serviceclubs, and other local groups 2
u
Renovation of the Covina Bowl included compliance with the Secretary of the lnterior’s Standards for Rehabilitation and Guidelinesfor Rehabilitating Historic Buildings(Standards; Department of the Interior regulations 36 CFR 68) which included the following features:
Massing and Form: The Project would retain a majority of the original facadewhere the character-de?ning features are concentrated, including prominent A-frame entry and vertical ba?les. The restoration/redesign of north end of the building would be guided by historic photos. The new west wall would be located in alignment with cast edge of the current interior concourse.
Roof: The front A-frarne roof would be retained and preserved/protected or repaired/restored, as needed, and the setback, height and design of new construction would not detract from its prominence. The original roo?ng will be assessed and preserved or repaired/restored, as needed. Added roo?opelementssuch as HVAC equipment would be screened from street view by utilizing shield effects of height, setback, and existing structures.
Walls: The existing concrete walls would remain unsheathed,and necessary repairs would match in material and ?nish texture. New walls would be designed to be compatiblewith overall character of the building, existing material, and finish.
Fenestration: Original windows would be repaired/restored, as needed, in original window openings. Missing windows in original openingswould be replaced in kind. New windows or openings would not be introduced on the facadebut are permissible on secondary elevations and will be designed to be consistent with original windows.
Entries: The Project site entrance is marked by a 60-foot reverse triangular neon monument sign at N. Rimsdale Avenue that would be preservedand restored. The foldedplate canopy and entry assembly would be preserved and repaired. The Mayan-themed curved wall would be retained and restored, as necessary. The Bouquet Canyon rock walls and piers at the courtyard and folded plate entry would be retained and remain unpainted.
The triangular baffles on the facadewill be retained, and the canopy at north concourse entry will be retained either in place or relocated into the design of the Project.
Interior: The 10-foot-wide north-south green terrazzo concourse would be redeveloped with existing terrazzo materials and would lead to the proposed lawn bowling area. The coffee shop counter and servicearea would also be retained; and the dropped ceiling feature in dining room would be retained,if possible.In addition,the droppedceiling in the entry area would be removed to expose and repair/restore the original full-height ceiling and entry windows.
Exterior Setting: To maintainthe exterior settingof the Projectsite the parkingarea would retain an L-shape by wrapping around the building. The Project would maximize the to possible, or mimic existing plants in height, size, color, and foliage. The historic tiki lights in the front planters would be repaired/restored. The exterior of the Covina Bowl is largely intact, although many modifications over time, have been completed to support the continued operation of the Covina Bowl: l963 - A 21,800-square foot addition to the south, 1962 & 1965- Enlargement of the cocktail lounge 1970 - Introductionof the curved Mayan wall at the entry 3
I 1970 - Replacement of the “Covina” sign script with the current stylized,boomerang “C” letter I 2010 The covering of concourse bulkheads
I 2017 - Diner seating remodel and the removal of all bowling lanes.
Community outreach was held in April and May 2019. Early and continued dialog was had with the Los Angeles Conservancy (LA Conservancy) regarding the Covina Bowl redevelopment. Community workshops and meetings were held in December 2019, February 2020 through March 2020 and were attended by members of the Friends of Covina Bowl, Covina Valley Historical Society, and LA Conservancy, city sta?‘,and the project development team. Community outreach provided insightinto the importance and use of the Covina Bowl. Many comments and stories focused on the time spent at the Covina Bowl for regular meetings of social groups, service clubs, and lifetime milestone occasions. Shared stories of the beloved Covina Bowl led Trumark Homes to include an InterpretativeProgram to share the history and signi?cance of the Covina Bowl with residents and visitors. The program will include the enhancement of two locations (1) in the vicinity of the proposed rear lawn bowling feature where the bowling lanes were located and (2) include a brief written history of the Covina Bowl cast in bronze and displayed and areas visible and accessible to the public. Other creative elements if possible,may include historic photographs or bowling-related historic materialsalvage that is unable to be reused in the proposed project, such as tile from the concourse bulkhead or discarded pieces of green terrazzo.
Conclusion
The Covina Bowl has been a distinctive monument to the community, beloved by many, and worthy of joining the elite list of Landmarks, which are considered the most important resources contributing to the city’s unique historical and architectural inventory. There is sufficient evidence on record, as described within the Cultural Resource Survey, supporting the qualificationsfor local landmark status and for the adoption of a resolution designating it accordingly, as it qualifiesfor Local Landmark criteria 1, 3, and 4 as outlined inCMC Section l7.8l.050(A).
PUBLIC HEARING NOTICE AND NOTIFICATION
The public hearing notice was publishedin the San Gabriel Examiner newspaper on December 1, 2022.
On December 1, 2022, all property owners within a radius of 300 feet ?'om the overall project site were mailed notices of the Planning commission public hearing meeting, a minimum of ten (10) days before the hearing, as required by law.
The applicant was given a copy of the staff report with associated attachments.
Pursuant to an in accordance with the provisions of the California Environmental Quality Act (CEQA) Guidelines, the City has analyzed the proposed project and concluded that the it will not have the potential for causing a signi?cant effect on the environment. Therefore, it has been detennined that the proposed project would be categorically exempt in accordance with Section 15331 Class 31, consisting of projects limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation or reconstruction of historical resources in a manner consistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historical Buildings.
RECOMMENDATION
Sta?“ recommends that the Planning Commission, by mot
ion,
2022-026 Resolution No. adop PC
t recommending that the City Council approve the nominatio n
asthe Covina Bwl Local desi ogna
te
Historic Landmark.
Appr
oved
by:
Mercenia Lugo
Planning Manager
EXHIBITS
Aerial Map
Nomination Letter
Cultural Resource Survey
Photographs
Resolution 2022-026 PC, w/Attachment “A” CC Res
oluti
on
2023 —
XXX
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EXHIBI
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EricA. Nelson
Vice President
Community Development
Direct: 94?-999-9820
Cell: 949.510.2070
March 17, 2021
rian Lee, AICP
ommunity Development Director
ity of Covina
125 E. College Street
Covina, CA 91723
Subject: LocalHistoric Designation Request
Dear Brian,
On behalf of Trumark Homes, I am pleased to present the following formal request to designate Covina Bow as a LocalHistoric Landmark according to the Historic Preservation provisions of the Covina MunicipalCode, section 17.81 and Mitigation Measure CUL-4.
The Covina Bowlbuilding, which opened in 1956, contributed to the post-WWII suburbanization of Covina that was blanketed with citrus groves. Although modificationsto the site have occurred s'nce 1956, the Covina Bowlbu’lding still exhibits character-defining features of the Googie style architecture. These features inc ude the main pyramid building entry, the folded plate entrance canopy, and the 60-foot high reverse triangular neon sign with a letter "C ,' metal framed fenestration, aluminum framed windows, triangular facade baffles, and Bouquet Canyon Rockwalls, and angled exposed structure awnings.
Covina Bowlwas designed by the architectural Powers,
became a prototype for dozens of bowling centers designed by Powers, Daly, and DeRosa. For 60 years, the Covina Bowl was a well-used recreation center, community gathering place, meeting spot, and unique event location for residents, service clubs, and other local groups. you know, the City Council recently approved the project site's redevelopment, including odifications to the Covina Bowl Building.The proposed Project would preserve the exter'or clremaining interior distinctive materials, features, construction techniques, and c ftsmanship that characterize the property. The entry, which combines style, construction technique, and craftsmansh p, is the most prom‘nent character-defining feature. The pyramid 450 Newport Center Dr. it 300 | Newport Beach, CA92660 | 949-999-9820 T
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A-frame entry roof, folded plate canopy, a
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As described above, the Project meets all criteri thcontained inCMC 17.81.050 ae required for LocalHistoric Designation. If haneed or questions more informatio any
ve please do not hesitate to let me know.
Sincerely,
TRUMARK HOMES, LLC
Eric Nelson
Trumark Homes
Vice President - Communit
y
EAN/en
Cc Christine Harris
Jennifer Mermilliod
Development File
F
ic
.
t Page 21 of 154
E
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3 Cultural Survey
CBOWL PROJECT
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Assessor’s Number and 8434-017-007; -0098;21 8434-018-020; sLos Covina, Angeles County, CaliforniaC
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C:ULTURAL HISTORICAL ANALYSIS 8. APPEN
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A
pp
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Prepared for:
PD Solutions, Inc.
rk Plaza, Suite 1120
Irvine, CA 92614
Prepared on behalf of:
Trumark Homes
Newport Center Drive
Newport Beach,CA 92660
JM Research & Consulting 4049 Almond Street, Ste. 201 Riverside, CA 92501 with Nick Hearth, M.A., RPA Duke CRM
PROJECT CBOWL
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N
A
Assessor’s and -021 Number -009 8434-017-007; -008; 8434-018-020; sCounty, Covina, Los Angeles California
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ltlA\'1n1o COVIVA novu. i-Ron: 1‘ CoH\'A, Los AVGELES cc V1'\ A
MANAGEMENT SUMMARY
JM Research & Consulting (JMRC) is under contract to Trumark Homes to conduct a Cultural Resources Survey for the proposed Covina Bowl Project, in the City of Covina, Los Angeles County, California. The proposed project is a mixed-use development that includes the rehabilitation of the Covina Bowl and the construction of multi-family residential housing. The Project Area is bounded by W. San Bemardino Road to the north, N. Rimsdale Avenue to the east, and W. Badillo Street to the south within the southwest quarter of Section 15, Township 1 South, Range 10 West, San Bemardino Base and Meridian as depicted on the U.S. Geological Survey (USGS) Baldwin Park, Cali mm 7.5- minute quadrangle (Figures 1-3).
The approximately 7.5-acre Project Area includes five (5) parcels - a three-parcel Development Site (APN 8434-017-O08;8434-017-009;& 8434-018-020) and two additional parcels (APN 8434 01 -00 & 8434-018-O21) included for the concurrent processing of Zone Change, Specific Plan, and General Plan Amendment by the City of Covina. The survey was intended to identify, document, and evaluate potential cultural resources that may be impacted by the proposed project, analyze potential project impacts, and recommend mitigation measures, as applicable. In consultation with the City of Covina Community Development Department, four (4) of the five parcels in the Project Area were fomially surveyed as initial project assessment and scoping excluded APN 8434-017-007, although the entire Project Area was included in the geographic scope of the archaeological and paleontological investigation (Table 3).
Current survey activities included a cultural resource record search, Sacred Lands (SLF) ?le earch, paleontological record search, review of previous research and studies, ?eld survey, additional property-speci?c and historic research,and extensive community outreach. Scoping with Tribes was precluded by Native American consultation conducted by the City under Senate Bill 18 (SB 18) and Assembly Bill 52 (AB 52). Surveyed properties were recorded on State of California Department of Recreation (DPR) fomis and evaluated according to designation criteria established for listing in the National Register of Historic Places (National Register; NR), the California Register of Historical Resources (California Register; CR) and for local designation.This work has been completed pursuant to the California Environmental Quality Act (CEQA; PRC §21000, et seq.) and the City of Covina Historic Preservation Ordinance (Chapter 17.81 of the Covina Municipal Code; Ord. 97-1812 {$1,1997, Development in the Project Area began in the late-19"‘
century with the establishmentof citriculture in Covina. The Project Area was blanketed by a citrus grove until the late-1950s and early-1960s when commercial and residential uses were introduced here and in the surrounding vicinity. Two single- family residences, now the Unity Church of the Foothills (APN 8434-017-008) and the residence enveloped in the rear of the vacant daycare center (APN 8434-017-009), were the first to be constructed amid the grove in late-1953. The large, NR-eligible Covina Bowl (1955) immediately followed and completely transfomied the agrarian landscape west of the town center in the mid-century. The small office (APN 8434-018-021) was added in 1963 as the 1960ssaw the increase in density in the postwar suburban community. Previously recorded prehistoric and historical archaeological resources, paleontological resources, and known sacred lands were not identified in or near the highly disturbed Project Area. JMRC found that three (3) properties in the Project Area are not eligible for any level of designation These properties were assigned a California Historical Resource (CHR) Status Code of 6Z —- Found
JMRC CULTURAL RESOURCES SUl1VE\ Mu’ zozo co\'I.\‘/t nowi. PROJECT co\'IN.\. Los ANGELES cou.\"n‘. CA
ineligible for NR, CR, or Local designation through survey evaluation and are not considered historical resources under CEQA; no further treatment underCEQAprovisions is required:
0 Vacant Day Care (1 103 W. Badillo Street, 8434-017-008) 0 Unity Church of the Foothills (11 11 W. Badillo Street, 8434-017-009) 0 Of?ce (1085 W. Badillo Street, 8434-018-021)
One (1) property in the Project Area, the Covina Bowl (1060 W. San Bemardino, 8434-O18-020), has been previously determined eligible for listing in the National Register (2016) and is thereby listed in the CR as it exempli?es the bowling center architectural type as designed by master architectural ?n-n, Powers, Daly, and DeRosa and expressed in the prominent Googie style of roadside commercial architecture. Additionally, through this study, the Covina Bowl has also been found eligible for local designation as a City Landmark.The property has been assigned a Cl-1RStatus Code of 2S - Individual Property Determined Eligible for NR by t/ie Keeper. Listed in the CR.
The Covina Bowl is considered a historical resource under CEQA,and JMRC evaluated the proposed project, which includes the treatments of the Covina Bowl Rehabilitation Plan (Appendix C), for potential impacts according to CEQAprovisions by applying the Secretary of the lnterior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings (Standards; Department of the lnterior regulations 36 CFR 68). The proposed project, which includes the demolitionof the rear, west mass that contained the bowling lanes,would have a substantial adverse effect on this historic resource in that it would materially impair its eligibility for listing in the National Register and California Register, and therefore, have a signi?cant impact under CEQA.As a lower threshold for signi?cance and eligibility is applied for local designation, and the Covina Bowl also re?ects special elements of the City’s cultural and social history, the Covina Bowl appears to remain eligible for designation as a local City Landmark under the proposed project (see Project Review and lmpact Analysis).
The Project Area has a low level of sensitivity, and is unlikely to yield, archaeological and paleontological resources. No impacts to archaeological resources are anticipated and depth of the nearest fossil locality, recorded at 115-120 feet below ground surface one-half mile away, indicates shallow excavation (515 feet) in the Project Area is unlikely to impact paleontological resources.
Recommendations
demolition of the rear west mass, and to redesign the project to include the full footprint of the original design, excluding the south addition. Miti ation Mea ures Because the rear west mass of the Covina Bowl building will be demolished as currently proposed by the project, JMR recommends the following mitigation measures that will reduce impacts; however, impacts will still be signi?cant and una oidable. 1. Covina B wl ha ilitationPlan. The proposed projectshall be constructed in accordance with the Covina Bowl Rehabilitation Plan (Appendix C) to ensure that currently proposed treatments, and new or re ised treatments that may come to light through ongoing physical investigation and repair assessments, will achieve the greatest compliance with the Secretary of the lnterior’s Standards and applicable Guidelines. 2. Documentation. High quality digital scans of the Covina Bowl original construction plan set with personal notations( 1955), obtained through communityoutreach during the current study, 0 b"
JMRC CULTURAL RESOURCES SURVEY Min’ zozo COVINA BOWL rllon-:c'r co\'l.V.\, Los A.\'Gr:L:s cou.V'r\‘. CA
shall be submitted to the City of Covina Community Development Department for inclusion with original plans and documents already on file. Asremainingfeatures, materials,and spaces that characterize the property will be preserved under the proposed project, and the bowling lanes and related mechanical system have been entirely removed and are unable to be surveyed, drawn, photographed, or otherwise recreated, a mitigative recordation program to Historic AmericanBuilding Survey (l-IABS) standards is not recommended.
3. IntemretiveProgram. An on-site interpretive program to share the history and signi?cance of the Covina Bowl with residents, visitors, passersby, and the motoring public shall be developed. The program should include the enhancement of two locations (1) in the vicinity of the proposed rear lawn bowling feature where the bowling lanes were located and (2) in a publicly visible and/or accessible location, such as near the public right-of-way or entry, to engage the pedestrian or motorist and maintain the relationship of the property with the public.
The interpretive program shall include, at a minimum, a brief written history of the Covina Bowl cast in bronze and displayed at each location. To the extent possible, the interpretive program should also include one or more other creative elements, in one or both locations,that may be artfully reimagined from historic photographs or bowling-related historic material salvage that is unable to be reused in the proposed project, such as tile from the concourse bulkhead or discarded pieces of green terrazzo.
4. Local Designation, Prior to the issuance of a demolition permit, a nomination application to designate the Covina Bowl as a Landmark based on current study ?ndings shall be prepared and submitted to the Community Development Department, Planning Division for review by the Planning Commission.
Project Recommendations:
Outside CEQA,JMRC recommendsthat the City of Covina include the following recommendations as conditions of approval, which serve to further general preservation goals and community interests identified during research and community outreach under the current study:
1. Citrus Trees. Mature citrus trees identified in the side and rear yards of the Little Scholar’s Daycare, 1103 W. Badillo Street (8434-017-008) and UnityChurch of the oothills, llll W.
Badillo Street (8434-017-009), which are remnant stock of the original citrus grove in the preferably in a location near where they are currently planted or anywhere on the south side of the Project Area. 2. Salvage. Prior to the issuance of a demolition pennit, an opportunity for religious and architectural salvage of the Unity Church of the Foothills shall be provided to the Unity organization, other local Unity churches, or local architecturalsalvage groups. Archaeological and Paleontological Considerations. Based on the results of the archaeological records search, further investigation such as archaeological monitoring during ground-disturbing activities related to the proposedproject is not recommended but shouldbe further guidedby the results of Native American consultation,and the discovery of potential tribal resources, by the City of Covina under SB 18 and AB 52. Similarly, based on the results of the paleontological records search, and the proposed project’s maximum anticipated ground—disturbance to a depth of ten (l0) feet, further investigation such as paleontological monitoring during ground-disturbing activities related to the proposed project is not recommended.
.I.\IRC nest) CIJL1 5RCSUR\ E\ IIAL Min‘ znzu COHVA B0\\L PROJECT C0\IVA .\\'cl:LEs Los CA\'1‘\.
If human remains are encountered, Stat
e
and Safety Code Section 7050.5 that furher nostates
disturbance shall occur until the Count
y
has made of adetermination origin and disposition
pursuant to Public Resources Code Sect
ion
509 The County benoti?ed Coroner of the ?nd must
7. 98.
immediately. If the remains are deter
mine
d
bethe Coroner notify tohe Native prehistoric, will
American Heritage Commission (
NAHC
),
wdetermine and notify will aLikely Most Descendant
hi
ch
(MLD). With the pennission of the la
n
d
o
w
n
er
his/her authorized the or representative, MLD may
inspectthe site of the discovery. The M
LD
shcomple inspection within the 48hours of noti?cation
all te by the NAHC. The MLD may recomm
end
scie analysis removal and nondestructive human of
nti?
c
remains and items associated with Nat
ive
Aaccording burials. the addition, California toIn
me
ric
an
Healthand Safety Code, six or more hu
ma
n
bur location at constitute one (Section a8100), cemetery ial
s
and unauthorized disturbance of Native cemeterie isfelony a(Section 7052). s
MANAGEMENT SUMMARV
TABLE 01-’CONTENTS ..
INTRODUCTION
PROIECT ARE
PERSONNEL .
NATURAL SETTING .
CULTURAL SETTING
IIISTORIC CONTEXT.
PROJECT METHODOLOGY.
RI-.SI-2AR(‘H
COMMUNITY OUTREACH
FIELD SURVEY
co. MUIIITY0 TREACH
FIELD SURVEY
SURVEYED PROPERTIE
FINDINGS. .
CRITERIA FOR SIGNIFICANCE
SURVEY FINDINGS & ASSIGNMENT or STATUS .0I)E
PROJECT REVIEW A IMPACT ANALYSIS
RECOMMENDATION
REI-ERENCES
APPENDICES
A‘ DPR 523 FORMS
B" ARCHAEOLOGICAL AND PALEONIOLOGICAL REPORT
C
|1VE\ CULTURAL RESOURCES sCOVHA BWL I-ROJECT
A‘(GI:LI:s Los c.\ COVIVA. couwnr.
TABLE CO
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INTRODUCTION
JM Research & Consulting (JMRC) is under contract to Tmmark Homes to conduct a Cultural Resources Survey for the proposed Covina Bowl Project. The proposed project includes a Site Plan Review (SPR 19-023), Tentative Tract Map (TTM 19-001), and concurrent processing of a Zone Change (ZCH 19-004), Speci?c Plan (SP 20-001), and General Plan Amendment(GPA 19-004) by the City of Covina. This work has been completed pursuant to the California Environmental Quality Act (CEQA; PRC §2l000, et seq.) and the City of Covina Historic Preservation Ordinance (Chapter 17.81 of the Covina Municipal Code; Ord. 97-1812 §1, 1997,as amended).
Project Area and Description
The proposed Covina Bowl Project is a mixed—usedevelopment that includesthe rehabilitation of the Covina Bowl, a historic bowling center detennined eligible for listing in the National Register (2016), and the constructionof multi-family residential housing.Rehabilitation includes demolition of the rear (west) mass that once housed the bowling lanes (removed ca. 2017) and a south addition (1963) and restoration of the remaining main mass. The project proposes to construct 132 residential units in 16 three-story multi-unit buildings to the west and south of a reduced-sized historic Covina Bowl with integrated landscaping, parking, and community enhancementssuch as lawn bowling and tot lot. The rehabilitationof the vacant Covina Bowl reintroducescommercial/retail and restaurant/coffee shop use and includes a focused restoration scope.
The approximately 7.5-acre Project Area includes ?ve (5) parcels - a three-parcel Development Site (APN 8434-017-008;8434-017-009;& 8434-018-020) and two additionalparcels (APN 8434-017-007 & 8434-01 8-021) included forthe concurrent processing of Zone Change and General Plan Amendment by the City of Covina. In consultationwith the City of Covina Community Development Department, four (4) of the ?ve parcels in the Project Area were formally surveyed as initial project assessment and scoping excluded APN 8434-017-007,although the entire Project Area was included in the geographic scope of the archaeological and paleontologicalinvestigation (Table 3).
The Covina Bowl Project is located approximately 1.25 miles from Covina City Hall, 1.3 miles from Covina Metro ink, and 1.1miles from Interstate 10The Project Area is bounded by W. San Bemardino Road to the north, N. Rimsdale Avenue to the east, and W. Badillo Street to the south in the City of Covina, Los Angeles County, California and within the southwest quarter of Section 15, Township 1 South, Range 10 West, San Bemardino Base and Meridian as depicted on the U.S. Geological Survey (USGS) BaldwinPark, California7.5-minute quadrangle (Figures 1-3). Surrounding land uses include to west. Jennifer PersonnelMermilliod,M.A., Historian/Architectural Historian,JM Research& Consulting (JMRC), who meets the Secretary of the Interior's Standards for Professional Quali?cations,managed and completed the cultural resources survey. Ms. Merrnilliod conducted the ?eld survey, completed physical investigation and research, evaluated eligibility, prepared Department of Recreation (DPR) forms, analyzed potential impacts, provided recommendations,and compiled the technical report. Duke Cultural Resources Management, LLC (DUKE CRM) is under contract to JMRC. Nick Hearth, M.A., RPA, who meets the Secretary of the lnterior’s Standards for Professional Quali?cations, managed the archaeological and paleontological survey and contributed to report sections.
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URAL SETTING
Project is located withinthe northwestportionof the PeninsularRanges geomorphicprovince. The nsular Ranges geomorphic province is distinguished by northwest trending mountain ranges and ys following faults branching from the San Andreas Fault. The Peninsular Ranges are bound to ast by the Colorado Desert and extend north to the San Bemardino Riverside county line, west the submarine continentalshelf, and south into Baja California (Norris and Webb 1976). The City vina is located in the northeastern San Gabrie Basin and is bounded by the San Jose Hills to the s east. Geologically, the Project is situa ed upon sur?cial sedimentsof alluvial gravel,sand, and silt ( (Dibblee and Ehrenspeck 1999). Soil survey d ta indicatesthat the entire Project is composed of u land composed of the Palmview Tujunga Complex These two soilseries are deep to very deep, w drained soils that formed in alluvium from granitic in fans that have slopes of 0 to as high as 15 pe nt (National Resource Conservation Service 019).
h Project is located within the San Gabriel Valley, which is bordered by the San Gabriel Mountains orth, by the San Jose Hills on the east, by the San Rafael Hills, and on the south by the Puente il . The elevation is approximately475 feet above mean sea level (amsl). Though the Project area is a ily urbanized, it is located within the Venturan-Angeleno Coast Hills ecoregion, and vegetation b fo e urbanizationwould have includedannual gra slands,California sagebrush and buckwheat,sage, c aparral, and coast live oak. Climate i Mediterranean-likewith mild annual temperatures and annual p cipitation typically rangingbetween 14 to 26 inches. (Griffith et al. 2016).
CULTURAL SETTING
Of the many chronologicalsequences proposed for the prehistory of southern California,two primary regional syntheses are coimnonlyu ed in the archaeological literature.The ?rst, advanced by Wallace (1955), de?nes four cultural horizons for the southem California coastal province, each with characteristic local variations:
1. Early Man (~9000—8500B.P.)
II. Milling Stone (8500-4000 B.P.)
III. Intennediate (4000-1500 B.P.)
IV. Late Prehistoric (1500~200 B.P.)
1. Lake Mojave (12000—000 B.P.) II. Pinto (7000 000 B.P.) III. Gypsum (4000-1500 B.P.) IV. Saratoga Springs (l500—800 B.P.) V. Shoshonean (800~200 B.P.) Warren and Crabtree (1986) viewed cultural continuity and change in terms of various signi?cant environmental shi?s, de?ning the cultural ecological approach for archaeological research of the California deserts. Many changes in settlement pattern and subsistence focus are viewed as cultural adaptationsto a changing environment, beginning with the gradual environmental wanning in the late Pleistocene,the desiccation of the desert lakes during the early Holocene, the short return to pluvial Sl.'R\E\( RESOURCES COVINA B0\\L PROJECT CD\I.
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Project is located within the ethnographicterritory of the Gabrielino or Torigva Indians. The rielino are Takic-speakers and are descended from Late Prehistoric populations of the region. The e Gabrielino was given to the local inhabitantsby Spanish Missionaries who established a mission abrieleno territory in 1771. Important food resources would have been acorns, agave, wild seeds nuts, hunting game and ?shing Due to Spanish subjugationand absorption into the mission system little is known conceming the details of the Gabrielinos’ political structure, social behavior and ral practices. Gabrielino villageswere generally self-contained and had an autonomous political ctiire comprised of non-localized lineages,in which the largest and dominantlineage’s leader was lly the village chief. Village houses were domed, circular shaped structures, constructed from tree ches and thatchedwith tule, fern or cam o The villages would have been locatednear fresh water raw material resources. Villagers would have utilized temporary camps throughouttheir localized 'tories for hunting gathering, and raw material trips away from the main village (Bean and Shipek 8).
or Gabrielino villages or communities near the project area included Ashuukxharigato the north Weniirigato the south. W niinga was located within what is now the City of Covina, The word iinga means “one of the places where metates, etc., or anything is discarded as about an Indian p”. Another word for W niinga is Guinibur (McCawley l996:45 citing Harrington l986:R102 3 324). Ashuulcrhangawas located near the mouth of the San Gabriel River Canyon and what was entry to an important trade route between the San Gabriel valley, through the mountains to the ave Desert. Occupation of Ashuukshan a continued into the Spanish period, perhaps giving its name to the present day City of Azusa, and warriors from thi community likely participated in the happenings of Toypurina’s Revolt of 1 85 as a response to the prohibition of traditional dances and ceremonies by the Spanish at the Mission San Gabriel (McCawley 1996).
HISTORIC CONTEXT
Under Spanish rule from the late-l8th to early 19th centuries, Covina was carved from the Mexicanera Rancho La Puente, a large land grant from Governor Juan Bautista Alvarado to John Rowland in 1842,then enlarged and regranted by Governor Pio Pico to includeWilliam Workman in 1845 Nested in the east San Gabriel Valley and foothills of the San Gabriel Mountains, over the next decades of the ultimately founded in 1886 from a portion of Rowland’ original rancho acreage by Joseph Swift Phillips A Midwest farmer from Ohio, Phillips established the prominent Bath and Phillips plow factory in Los Angelesand turned speculative eyes toward the Azusa Valley (now San Gabriel) in 1881, where he envisioned a suburb of Los Angeles. ExcerptedfromJMR 2 l 1 .' With the completionof the transcontinentalrailroad
in 1869,tourists,boomers andboosters had ?owed intoCalifornia at an estimated rate of 0,000 per year a stream that was soon dif?isedinto the southern region (Mcwilliarns 19 3:115). Railroad related town planning and promotion in the greater Los Angeles area began in earnest with the connection of Los Angeles in 1876 to the Central Pacific Railroad system (Reps l98l:89, 95). The initial boom soon waned in the brief national depression of the late 1870s,duringwhich substantialimprovementsin water supply and agricultural production cued condi
rever
Gab mmin G 1.18113 very and 197
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region up for a direct Santa Fe transcontinental line int o
California s1885, rejuvenating in
lier expectations and marking the beginning of a real es ta
te
the (Mcwilliams inexpl region
osio
n
732117;Starr 20071146). Competitionbetween the Santa Paci?c aSouth railroads facilitated nern
d
recedented migration from the East and Midwest, and Paci?c Sotransporting reported uth
ern
,000 people to Los Angeles in 1887. Among serious i townsite “sharks” the of veteran dwest descendedupon southern California in what beca
me
shopeculation frenzy of Only a
rtlive
d
4 of the more than 100 towns platted in Los Angeles Co
unt
y
1884- survived, from and the at
1888 h 'ght of the railroad town boom between 1887 and 1889 ,
than 60otaling 9,350 new towns
ac es were laid out in southern California (McWilliams 197 3:
with 11platted along the 30over
3-
12 2)
,
m'les between Los Angeles and San Bemardino County in 19812100-101) alone (Reps Most of these towns were more populated by empty subdivided lot s
tbyresidents and vanished when the
h
a
n
be in collapsed by 1889, but in general, the 18805contrib uted
consi increase wealth and in
derabl
e
approximately 137,000tourists turned residents to the regi on
2004) (
J
M
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Joseph Phillips knew well the value of town planning and “hundreds of aswestern towns were born by the railroads while as many fell victim to the urba planning inherent boom—to- in n bust townsite promotion" (JMRC 2011, Reps 198128991
).
Ulayout athe sen across proven
si
ng
region, Phillips engaged land surveyor Fred Eaton later, a n
d
lat Angeles engineer and Los mayor,
er who laid out an orthogonal grid of 10-acre lots around an of f
120 acre cnd were streets town,
e
n
t
e
r
e
d
,
named, and renamed, after early pioneers places, and land mark
s,
includ Badillo, Rowland, Puente,
ing Workman, Azusa (now Lark Ellen), Sierra (now Azusa), H ol
le
nb
ec
k,
and Citrus 4). (Figure
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Figure 5. Paci?c Electric Red Car alo
ng
Ba ca. 1907 (Duke 2002210) Street,
dill o Like many southern California towns, Covina the promise agriculture fou of ?nally ad on nd
ed
found it in citrus. Covina’s ?rst citrus was plant
ed
the 1886 and 1890s, thousands inof acres were
, developed. Packinghouses sprung up just north thrailro tracks above Bemardino San Avenue, ead the original northem Rancho La Puente boundar
y
ship and market. toculture cooperative proc A
ess emerged within the regional citrus economy thatthe organiza the sof Azusa-Covina-Glendora tion Citrus Association of area growers in 1893 wh
o
together stabilize yield and pricing, tocrop
develop marketing, and improve shipping condi
tions
(2007217- The decades the first of new
HHP 18). century were a period of quiet growth in Southe rn
Ccompared the boom of late- toyears
ali
fo
mi
a
19"‘century (McWilliams 1973:l28—134),and l
o
c
al
l
y,
amunici identity being created. was Covina
pal incorporated in 1901, a high school was constr
ucted
jail 1903 and ?rehouse in1911. The intown
center, concentrated at Citrus and Badillo Avenu
es,
anthe residential itfilled around slwly, quarters
d apace with population, and the rural 10-acre far
m
pspreadin beyondlanketed were ingroves
ag
r
c
el
s
(Figure 6).
Phillips actively promoted his new
blend ‘cove’ and conceived by‘vine’ “of Eaton, towCovina, n, ”
encouraging development of the establishi local anewspaper, initiating ditch irrigation ng from the San Gabriel River, and a
c
ti
v
e
l
y
soliciti the critical attention of the railroad (P?ueger 1964). ng Finally, in 1895, the Southern Pa
ci
?c
extensuring the Covina, future ofservice tobudding
nded town. Henry 1-Iuntington’sPaci?c Railway (PE) established (1901), region, the across towns in was completed next in 1907, andtwith PE’s Red Cars trversed double track line onavrhead electric wiresalong unpaved Badi
llo
bordering the (Duke Area Project Str Covina 2002' 1-16). was eet
,
a midpoint stop on the line from An through then Monte, El Covina San east topast Dirnas gel
es,
and Pomona, and eventually all Bemardino Together San County. these rail toway systems provided a link to Los Angeles an
d
omarkets and other economic access toopportunities, atowns, t
h
e
r
means for tourists and settlers t and consider settling, and important anof vpart intraurban is
it
transportation and culture until 1
9 4
7 (5)
Fig
ure
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Figure 6. Citrus Groves sprea
ding
(CVHS:2020) town center Covina’s beyo
nd
The citrus industry would dominate Cov
ma’s
land the and util mid-20 economy century.
scap
e
West of the town center, the Project Areaof the painted landscape, which dotted grove was part only here and there with large grove hom
es
amodest residences until fewthe mid Btween century.
n
d
1948 and 1954,a few small single-family appeared and hinted the shr? of come. at toTwo these were constructedin common setbac
k,
the August same at to1953 onaportion of time, October
Lot 3 Block S of the Phillips Tract amidmcleared, within Project the Area mature grove in
i
m
al
ly
(Figure 7).
1948 1954
Figure 7. First const
ructi on
amid the groves (NETR 1954) Area 1948 inProject &
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ton)
The single-family resi
den
ce
the constructed byonwas east and Ethyl C.olver. William William V. is listedas a rancher o
n
Bann Street 1950 relocated here Ninbefore (PDC 1950269), and his wife, a. Ethyl, immediately op
en
ed
the house for business independent, unpermitted, andsschool for young children A sign adver
tising
,
and Kindergarten “First Grade this School inbene?t Residence,” without of proper licensing, wa
s
nbyuilding City aNovember 1953 and inpparently inspector corrected o
t
e
d
by Mrs. Colver. Additi
ons
time hav ove madeultiple Covina (City ofstructures Permits 195381) r into one large consoli
dated
recta footprint that original design and After use obscures decades, ngul
ar
the daycare center is n
o
and exterior improvement anproject appears abandoned (Figure 8) vac ant
,
Figure 8. Li
ttl
e
ScDay Cre (1103 Badillo 8434-017-008) W. Street, APN
hol
ar’
s
To the west, the smaller,foot with small attached rearsidence bywas garage constructed C.R. Chewning (PDC 63) and byuse ainchurch least 1962. Toatccommodate, many modi?cations were ma
de,
mthe 1960s The chapel inarea was enlarged the oncenter facade, os
tly
which introduced the st
e
e
pl
e
and wood siding added the cross, the was tooriginal was facade, entry modi?ed and a second added, interior partitions itentry weeas reroofed, some windows changed, an u
n
s
p
e
c
i
fi
c
removal permitted, the was rer enclosed, and garage concrete screen block wall addedBadil Street (City Permits of Covlna Figure 9). 1953-1967; lo
Fi
gu
re
the 9. Unity Church of (1111 Foothills Badillo 843-017-009) W. Street, APN Iuzso svnvn ICES COVIVA BOWL PROJECT
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Figure 10. Citrus grove remnant trees at H03 and 1111 W. Badi llo
(NETR 2016) Str
eet
A number of factors coalesced in the postwar era to spark the subu rban
izati
on
seen movement in
Covina, the region, and across the nation. After WWW-I1, reginal swelled with new permanent residents from the ranks of the 625,000 servicemen who rthe Paci?c Theater from throughthe LosAngeles Port of Embarkationand chose to stay as did m an
y
civi who had migrated
lian
s
west to work in wartime defense industriesin Los Angeles County. A n e
a
r
mconstruction on
or
ato
riu
m
during the depressed 1930s and war years had created a shortage hstock that federally o
u
si
n
g
subsidized and guaranteed mortgage programs to encourage the reali zati
on
of the American Dream
made even more acute. Property values skyrocketed Covina’s populat ion
incr ove 400%, from
eas
ed
just under 4000 in 1950 to over 20,000 in 1960 (US. Census), and at the samime, viability of e agriculturewas undennined by the arrival of “quickdecline," a viral dis ea
se
affe fruit whch trees,
ctin
g
devastated orchardsthroughout Southern California (HHP 2007:32-33) . While development of the agricultural outskirts was long in comin g,
begun, subdivision ofn
ce Covina’s groves took place rapidly, sweeping systematicallythroughth e
beyond theown center
in an unprecedented building boom that swept the nation, primarily f r
o
195 and into the 1965, to
0 1970s. The City’s new identity as a residential community serving t h
e
area perhaps was angr
ea
ter
altemate ful?llment of Joseph Phillips’ vision of a Covina as a true sub urb
Angelcs. of Los The rise of
the automobile also in the postwar period, coupled with largescale i m
pr
o
ve
m
e
nt
s
road conditions in
and the public highway system, allowed for greater distance betwee n
rand workplace
e
s
i
d
e
n
c
e
introduced the commuter concept. The San Bemardino and Foothill F re
e
w
a
y
s
replace railroads, and
d personalmobility in individual cars replaced group travel on train or tro lle
y
As reidents left cars town
. centers for the periphery, commercial, retail, recreation, and entertain ment
all follow
ed.
Althoughmany ow
ner
s
mai signi?cant number of the abuildings decades, for among trees many ntai
ned
the area eventually complete housing expansion, and commercial way toand later modi?cations ly or increasing densi
ty
subdiv onlots removed. Within the Project sawmost however, aArea, ided handful of mature truncated linear alignment, inof treeshe rear indaycare and oproperty the west side and re
ar
of the church still document their rowand Alone, these plac inroperty, grove. living remnants cann
ot
fully early development and Covina’s growth of citriculture but doconvey remain the only hin
t
Project the citrus with Area (Figure was once acarpeted 10).
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It was in witnessing this ?ight to sub that local and land contractors developers, the Brutocao urb
s
brothers recognized the need for leisure activities with along new dining optons and evening entertainment” (Moruzzi 0and evisioned just abowling alley, but not and 1 6
2 1
4 )
recreation center to serve the enti
re
vand direct the inoremendous population growth response al
le
y
in the area (Covina Argus: 1965). with American Machinery and Foundry Company (AMF), who led the industry in techno
logical
advance and Brutocao Company cormnissioned the
ment architectural ?nn of Powers, Da
ly,
and who DeRosa would become the pioneer designers of
, property type (Moruzzi 2016216) eng all local inluding and Crown Sign craftsmen, Neon, J. age
d
Colavin & Son Terrazzo Contract
ors,
Do muralist Glass Company, Barbara Golden Davis, Can
nal
dso
n
Nurseries,stonework artisan Joe and more Tribune (Daily 1956). many Costructed 1955 in and opened in 1956, the Covina therans Project dramaic Area’s orange aingrove way form
ed
(Figures 11 & 12).
19541965
Figure 11. The Covina Bo
wl
south (1963 addition) landscape transformed (NETR 1954 &65) wit
h Situated on Lot 2, Block 5 the Phillip the Tract, Covma Bwl (1060 Bemardino W. San Avenue s (APN 8434-018-020) claim
ed
apres th of atSan comer and its W. Avenue new Bemardino street, enc
e
Rimsdale Avenue, through dsetbacurrounding parking, particularly ample the L-shaped front ek,
e
p
and side (north) portion, an
d
glevel and slightly raised planters ?lled with subtropical plantings r
o
u
n
d
and dotted artistically with Achievin both hrizontal and mass prominent intersecting g projecting vertical articula
tion,
balance inthe Bowl Cvina just was asymmetry, not prominent d footprint on the land,it wasarchitectural fancifu aexperience (Figure 12). l
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