Regular City Council Joint Meeting - May 16, 2023
CLOSED SESSION
1. CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM
2. CALL TO ORDER
3. ROLL CALL
4. PLEDGE OF ALLEGIANCE
Led by Councilmember Linares
5. INVOCATION
Given by Police Chaplain David Truax
6. PRESENTATIONS
6.a
National Police Week - May 14-20, 2023
6.b
National Public Works Week - May 21-27, 2023
6.c
South Coast AQMD Air Quality Update
7. PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
8. COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
9. CITY MANAGER COMMENTS
10. CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
10.a
Minutes
1. Post-Meeting Minutes - REG CC_May02_2023.pdf
Staff Recommendation:
Approve the Minutes of the May 2, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
10.b
Payment of Demands
1. Payment of Demands April 14, 2023-April 27, 2023(2).pdf
2. Check Register April 14, 2023 - April 27, 2023(2).pdf Staff Recommendation:
Approve Payment of Demands in the amount of $2,426,956.96.
10.c
City of Covina Investment Report for Month Ended April 30, 2023
1. City of Covina Investment Report for Month Ended April 30, 2023(1).pdf
2. Investment Report - April 2023 All Attachments(1).pdf Staff Recommendation:
Receive and File.
10.d
Transfer Administration of the City’s OPEB 115 Trust and Funds’ Assets
1. Transfer City's OPEB 115 Trust.pdf
2. Attachment A - Resolution CC 2023-38.pdf
Staff Recommendation:
Approve the adoption of Resolution CC 2023-38 authorizing the Administrative Services Director, as Plan Administrator, and City Manager to execute agreements to transfer administration of the City’s OPEB 115 Trust to Shuster Advisory Group, LLC, and Funds’ assets to Schwab, and Alta as the Directed Trustee.
10.e
Fifth Amendment to Professional Services Agreement between the City of Covina and JHD Planning, LLC, for the Completion of the Sixth Cycle City of Covina Housing Element
1. 2023 0516 Fifth Amendment to PSA with JHD Planning .pdf
2. Fifth Amendment - JHD Planning.pdf
Staff Recommendation:
Authorize the City Manager to execute the Fifth Amendment to the Professional Services Agreement between the City of Covina and JHD Planning.
10.f
Professional Services Agreement with Best Buy Stores, L.P. for Projector Purchase and Installation at the Covina Theater
1. Consideration of Professional Services Agreement with Best Buy.pdf
2. Attachment A - Professional Services Agreement with Best Buy Stores LP.pdf Staff Recommendation:
1. Approve the Professional Services Agreement between the City of Covina & Best Buy; and
2. Authorize the City Manager or his designee to execute the Agreement with minor edits if necessary on behalf of the City.
10.g
Establishment of Fiscal Year 2023-2024 Article XIIIB Appropriation Limit for the City of Covina
1. Establishment of Fiscal Year 2023-2024 Article XIIIB Appropriation Limit for the City of Covina.pdf
2. Attachment A - Resolution CC 2023-39.pdf
Staff Recommendation:
Adopt Resolution CC 2023-39 establishing the Fiscal Year 2023-2024 Article XIIIB Appropriation Limit for the City of Covina.
10.h
HSIP In-Pavement Flashing Crosswalk Project - Final Acceptance and Filing Notice of Completion
1. HSIP In-Pavement Flashing Crosswalk Project - Final Acceptance and Filing Notice of Completion.pdf
2. Attachment A- Notice of Completion.pdf
Staff Recommendation:
1. Accept the work performed by California Professional Engineering, Inc.; and
2. Authorize the City Clerk to file a Notice of Completion for the HSIP In-Pavement Flashing Crosswalk Project.
10.i
Memorandum of Understanding (MOU) between the City of West Covina and the City of Covina for the Workman Avenue Street Rehabilitation Project – Project No. P2307
1. MOU - Workman Ave Street Rehabilitation Project.pdf
2. DRAFT MOU Covina and West Covina Workman Ave - West Covina CAO.pdf Staff Recommendation:
Approve the Memorandum of Understanding (MOU) between the City of West Covina and the City of Covina for the Workman Avenue Street Rehabilitation Project and process for signatures.
10.j
Grant of Easement to Southern California Edison (SCE) for Access over City Property within the Public Works Yard
1. SCE Grant of Easement within Public Works Yard.pdf
2. Attachment A - Resolution CC 2023-35.pdf
3. Attachment B - Exhibit A.pdf
4. Attachment C - Exhibit B - Map.pdf
5. Attachment D - Grant of Easement.pdf
Staff Recommendation:
Adopt Resolution CC 2023-35 accepting access easement to Southern California Edison (SCE) over City property (APN 8429-009-900) located within the Public Works Yard.
10.k
Catch Basin Retrofit Project – Final Acceptance and Filing Notice of Completion
1. Catch Basin Retrofit Project - Final Acceptance and Filing Notice of Completion.pdf
2. Attchment A - NOC.pdf
Staff Recommendation:
1. Accept the work performed by United Storm Water, Inc.; and
2. Authorize the City Clerk to file a Notice of Completion for the Catch Basin Retrofit Project.
11. PUBLIC HEARINGS
11.a
Adoption of the Fiscal Year 2023-24 Budget, Fiscal Year 2024-2028 Capital Improvement Program (CIP) and Fiscal Year 2023-24 CIP Budget
1. Adoption of the Fiscal Year (FY) 2023-24 Budget, FY 2024-2028 Capital Improvement Program (CIP) and FY 2023-24 CIP Budget.pdf
2. Attachment A - Resolution CC 2023-36.pdf
3. Attachment B - Resolution SA 2023-01 Successor Agency Budget.pdf
4. Attachment C - Resolution CC 2023-37 CIP Budget.pdf
5. Attachment D - Resolution No. 2023-006PC.pdf
6. Attachment E - Final Draft CIP FY 2023-2024 - 2024-2028.pdf
7. Attachment F - Fund Balance Worksheet FY 23-24.pdf
8. Attachment G - General Fund Exp Detail Budget FY 23-24.pdf
9. Attachment H - Budget Policy.pdf
Staff Recommendation:
1. Conduct the public hearing and consider all testimony that may be forthcoming;
2. Adopt Resolution CC 2023-36 adopting the City of Covina budget for July 1, 2023 through June 30, 2024;
3. Adopt Resolution SA 2023-01 adopting the operating budget for the City of Covina Successor Agency for July 1, 2023 through June 30, 2024; and
4. Adopt Resolution CC 2023-37 adopting the Fiscal year 2024-2028 Capital Improvement Program and the Fiscal Year 2023-24 Capital Improvement Program Budget.
11.b
Introducing Ordinance 23-05, Regarding Regulations of Peddlers, Sidewalk Vendors, & Mobile Food Facilities, and Making a Determination of Exemption Under the California Environmental Quality Act
1. Ordinance 23-05 Regarding Regulation of Peddlers, Sidewalk Vendors and Mobile Food Facilities(1).pdf
2. Attachment A - Ordinance 23-05(1).pdf
3. Attachment B - Food Carts and Trucks Distance Requirements Matrix(1).pdf Staff Recommendation:
Introduce Ordinance 23-05 entitled “An Ordinance of the City of Covina, California, Adding Chapter 5.80 to Title 5, Amending Section 5.24.100, & Repealing Section 10.32.150 of the Covina Municipal Code Regarding Regulations of Peddlers, Sidewalk Vendors, & Mobile Food Facilities and Determining the Same to be Exempt from the California Environmental Quality Act”.
12. ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for June 6, 2023, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.