CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
May 16, 2023, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present:Councilmember Patricia Cortez
Councilmember Hector Delgado
Councilmember Victor Linares
Mayor Pro TemNice Chair John C. King
Mayor/Chair Walter Allen, III
Staff Present:
City Clerk Drew Aleman (Elected Member)
City Treasurer Neil Polzin (Elected Member)
City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief David Povero
Administrative Services Director Anita Agramonte
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Public Works Director Andy Bullington.
Deputy City Manager Angel. Carrillo
Deputy City Clerk. Fabian Velez
Interim Chief Deputy City Clerk Evelyn Leach
CLOSED SESSION
1. CLOSED SESSION
Closed Session was not held.
JOINT MEETING —OPEN SESSION 7:30 PM
2. CALL TO ORDER
Mayor Allen called the meeting to order at 7:35 p.m.
3. ROLL CALL
All members were present.
4. PLEDGE OF ALLEGIANCE
Led by Councilmember Linares
5. INVOCATION
Given by Police Chaplain David Truax
6. PRESENTATIONS
6.a National Police Week - May 14-20, 2023
Chief Povero presented a video recognizing the outstanding service of Covina Police Officers as well as those who have lost their lives (Police Sergeant Scott Hanson and Police Officer Jordan Corder). Also, in the video, Mayor Allen paid —
tribute to Scott Hansen and Mayor Pro Tem King paid tribute to Jordan Corder and stated "In Covina we're stronger because we never forget." Following the video, Mayor Allen read into the record a Proclamation declaring May 14-20, 2023, as National Police Week. The Proclamation was presented to Police Chief Povero.
6.b National Public Works Week - May 21-27, 2023
Mayor Allen read into the record a Proclamation declaring May 21-27, 2023, as National Public Works Week. Public Works Director Bullington and Deputy Director Rafael Fajardo, accepted the proclamation.
6.c South Coast AQMD Air Quality Update
Michael A. Cacciotti, Governing Board, Vice Chair, South Coast Air Quality Management provided a slide presentation which focused on air quality updates.
7. PUBLIC COMMENTS
ANIMMIlik
Dora Gomez reported on an open house to be held on June 7, 2023 from 6 pm to 8 pm at the food bank at Luminate Church.
8. COUNCIL/AGENCY/AUTHORITY COMMENTS
Mayor Pro Tem King indicated he is excited about the Laugh Factory and other new business coming to Covina.
2 — Councilmember Linares congratulated Chief Povero and staff and Andy Bullington and staff for being recognized at this meeting.
Councilmember Cortez provided a reminder that this Saturday, Covina Kiwanis has a pancake breakfast from 7:30 to 11:30 am at Covina Park. In addition, a city sponsored walk and open swim day will be held on the same day at Covina Park.
Councilmember Delgado recognized the great job the police department does at recognizing fallen Officers Scott Hansen & Jordan Corder year-round. He also congratulated Andy and Rafael and their staff for all their hard work and receiving the Proclamation.
Mayor Allen echoed comments regarding National Police Week and National Public Works Week. He also mentioned a memorial service which took place today to honor Carl Harstine, WW II Marine, who passed away on April 20 at the age of 97, at the field of valor.
9. CITY MANAGER COMMENTS
City Manager Marcarello indicated he did not have any comments at this time.
10. CONSENT CALENDAR
10.a Minutes
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Approve the Minutes of the May 2, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved
10.b Payment of Demands
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Approve Payment of Demands in the amount of $2,426,956.96.
Approved
10.c City of Covina Investment Report for Month Ended April 30, 2023 Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Receive and File.
Approved
3 — 10.d Transfer Administration of the City's OPEB 115 Trust and Funds' Assets Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Approve the adoption of Resolution CC 2023-38 authorizing the Administrative Services Director, as Plan Administrator, and City Manager to execute agreements to transfer administration of the City's OPEB 115 Trust to Shuster Advisory Group, LLC, and Funds' assets to Schwab, and Alta as the Directed Trustee.
Approved
10.e Fifth Amendment to Professional Services Agreement between the City of Covina and JHD Planning, LLC, for the Completion of the Sixth Cycle City of Covina Housing Element
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Authorize the City Manager to execute the Fifth Amendment to the Professional Services Agreement between the City of Covina and JHD Planning.
Approved
10.f Professional Services Agreement with Best Buy Stores, L.P. for Projector Purchase and Installation at the Covina Theater
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
1. Approve the Professional Services Agreement between the City of Covina & Best Buy; and
2. Authorize the City Manager or his designee to execute the Agreement with minor edits if necessary on behalf of the City.
Approved
10.g Establishment of Fiscal Year 2023-2024 Article XIIIB Appropriation Limit for the City of Covina
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Adopt Resolution CC 2023-39 establishing the Fiscal Year 2023-2024 Article XIIIB Appropriation Limit for the City of Covina.
Approved
4 10.h HSIP In -Pavement Flashing Crosswalk Project - Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
1. Accept the work performed by California Professional Engineering, Inc.; and
2. Authorize the City Clerk to file a Notice of Completion for the HSIP In - Pavement Flashing Crosswalk Project.
Approved
10.i Memorandum of Understanding (MOU) between the City of West Covina and the City of Covina for the Workman Avenue Street Rehabilitation Project — Project No. P2307
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Approve the Memorandum of Understanding (MOU) between the City of West Covina and the City of Covina for the Workman Avenue Street Rehabilitation Project and process for signatures.
Approved
10.j Grant of Easement to Southern California Edison (SCE) for Access over City Property within the Public Works Yard
Mayor Pro Tem King indicated he would be abstaining on voting on this item because he is employed by SCE.
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Adopt Resolution CC 2023-35 accepting access easement to Southern California Edison (SCE) over City property (APN 8429-009-900) located within the Public Works Yard.
Ayes (4): Councilmember Cortez, Councilmember Delgado, Councilmember Linares, and Mayor Allen
Abstain (1): Mayor Pro Tem King
Approved (4 to 0)
10.k Catch Basin Retrofit Project — Final Acceptance and Filing Notice of Completion
—
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
5 1. Accept the work performed by United Storm Water, Inc.; and
2. Authorize the City Clerk to file a Notice of Completion for the Catch Basin Retrofit Project.
11. PUBLIC HEARINGS
11.a Adoption of the Fiscal Year 2023-24 Budget, Fiscal Year 2024-2028 Capital Improvement Program (CIP) and Fiscal Year 2023-24 CIP Budget Mayor Allen opened the public hearing.
City Manager Marcarello indicated that at the last meeting Council tentatively approved the Fiscal year 2024-2028 Capital Improvement Program and the Fiscal Year 2023-24 Capital Improvement Program. He added that Director of Administrative Services Agramonte will provide the staff report.
Director of Administrative Services Agramonte provided a detailed explanation of the budget - including a PowerPoint presentation. Questions and discussion followed with Council expressing their support of the budget and how pleased they are that the city has been able to rebuild reserves.
There were no requests to speak.
Mayor Allen closed the public hearing.
Motion was made by Councilmember Cortez to approve Resolutions CC 2023-36, SA 2023-01 and CC 2023-37, as presented.
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem King
1. Conduct the public hearing and consider all testimony that may be forthcoming;
2. Adopt Resolution CC 2023-36 adopting the City of Covina budget for July 1, 2023 through June 30, 2024;
3. Adopt Resolution SA 2023-01 adopting the operating budget for the City of Covina Successor Agency for July 1, 2023 through June 30, 2024; and
4. Adopt Resolution CC 2023-37 adopting the Fiscal year 2024-2028 Capital Improvement Program and the Fiscal Year 2023-24 Capital Improvement Program Budget.
Approved
11.b
6 Introducing Ordinance 23-05, Regarding Regulations of Peddlers, Sidewalk Vendors, & Mobile Food Facilities, and Making a Determination of Exemption Under the California Environmental Quality Act Mayor Allen opened the public hearing.
City Manager Marcarello indicated Community Development Director Brian Lee would be providing the staff report.
Community Development Director Lee provided a report on the proposed ordinance indicating all the items of concern that Council expressed during the last presentation have been addressed.
Councilmember Cortez thanked staff for bringing this item back and the additional research that was done to address concerns.
Questions and discussion regarding the permitting process followed.
Mayor Allen closed the public hearing.
Motion was made by Councilmember Linares and seconded by Mayor Pro Tem King to Introduce Ordinance 23-05.
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Introduce Ordinance 23-05 entitled "An Ordinance of the City of Covina, California, Adding Chapter 5.80 to Title 5, Amending Section 5.24.100, & Repealing Section 10.32.150 of the Covina Municipal Code Regarding Regulations of Peddlers, Sidewalk Vendors, & Mobile Food Facilities and Determining the Same to be Exempt from the California Environmental Quality Act".
SUBSTITUTE MOTION:
Councilmember Cortez requested a substitute motion to accept staff recommendation to introduce Ordinance 23-05 and change the distance for special permit events from 300 to 500 feet. Motion was seconded by Councilmember Delgado.
Introduce Ordinance 23-05 entitled "An Ordinance of the City of Covina, California, Adding Chapter 5.80 to Title 5, Amending Section 5.24.100, & Repealing Section 10.32.150 of the Covina Municipal Code Regarding Regulations of Peddlers, Sidewalk Vendors, & Mobile Food Facilities and Determining the Same to be Exempt from the California Environmental Quality Act", and change the distance for special events from 300 to 500 feet.
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Approved
12. ADJOURNMENT
At 9:05 p.m. the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority Adjourned to the next regular meeting of the Council/Agency/Authority is scheduled for June 6, 2023 at 7 -- 6:30 p.m. for closed session and 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California.
Fabian Velez, Deputy City Cl
8 Walter Allen III, Mayor/Chair