Regular City Council Joint Meeting - June 06, 2023
CLOSED SESSION
1. CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM
2. CALL TO ORDER
3. ROLL CALL
4. PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem King
5. INVOCATION
Given by Police Chaplain Ron Butler
6. PRESENTATIONS
6.a
Swearing-in of Chief Deputy City Clerk
7. PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
8. COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
9. CITY MANAGER COMMENTS
10. CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
10.a
Minutes
1. Post-Meeting Minutes - REG CC_May16_2023.pdf
Staff Recommendation:
Approve the Minutes of the May 16, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
10.b
Payment of Demands
1. Payment of Demands April 28, 2023-May 11, 2023.pdf
2. Check Register April 28, 2023 - May 11, 2023.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $3,176,732.42
10.c
Renewal of Subrecipient Agreements for Senior Case Management and Senior Nutrition Program Services with YWCA of San Gabriel Valley for FY 2023-2024
1. Renewal of Subrecipient Agreements for Case Management and Nutrition Program Services with YWCA of San Gabriel Valley.pdf
2. Attachment A - CDBG Case Management Subrecipient Agreement 2023-24.pdf
3. Attachment B - CDBG Senior Nutrition Subrecipient Agreement 2023-24.pdf Staff Recommendation:
Approve the renewal of Subrecipient Agreements for Senior Case Management and Senior Nutrition Program Services with YWCA of San Gabriel Valley for FY 2023-2024 and authorize the City Manager to execute the Agreements.
10.d
Renewal of Facility Use Agreement with Covina Baseball Association
1. Renewal of Facility Use Agreement with Covina Baseball Association.pdf
2. Covina Baseball Assoc Agreement 2023-2025.pdf
Staff Recommendation:
Approve renewal of Facility Use Agreement with Covina Baseball Association and authorize the City Manager to execute the Agreement.
10.e
Second Reading and Adoption of Ordinance 23-05
1. 2023 0606 Second Reading and Adoption of Ordinance 23-05.pdf
2. Attachment A - Ordinance 23-05.pdf
Staff Recommendation:
Waive full reading and adopt on second reading Ordinance 23-05 entitled, “An Ordinance of the City of Covina, California, Adding Chapter 5.80 to Title 5, Amending Section 5.24.100, and Repealing Section 10.32.150 of the Covina Municipal Code Regarding the Regulation of Peddlers, Sidewalk Vendors, and Mobile Food Facilities and Determining the Same to be Exempt from the California Environmental Quality Act.”
10.f
Covina Skate Park Project – Project No. P2207 – Rejection of All Bids
1. Covina Skate Park Project - Project No. P2207 - Rejection of All Bids.pdf
2. Attachment A - Proposal Bid - CS Legacy Construction, Inc.pdf Staff Recommendation:
1. Rejection of all Bids received for the Covina Skate Park Project – Project No. P2207;
2. Authorize staff to explore re-design options.
10.g
Investment Policies for Fiscal Year 2023-2024 for the City of Covina and Successor Agency to the Covina Redevelopment Agency
1. Investment Policies for Fiscal Year 2023-2024.pdf
2. Attachment A - Resolution CC 2023-40.pdf
3. Attachment B - Resolution SA 2023-02.pdf
Staff Recommendation:
Adopt Resolution CC 2023-40 adopting an investment policy for the City’s investment portfolio for Fiscal Year 2023-2024 and adopt Successor Agency Resolution SA 2023-02 adopting an investment policy for the Agency’s investment portfolio for Fiscal Year 2023-2024.
10.h
Amendment to the Agreement with Inter-Con Security Systems Inc. to Extend Parking Enforcement Services
1. Amendment to the agreement with Inter-Con Security Systems Inc.to extend parking enforcement services.pdf
2. Attachment A - Third Amendment for Parking Enforcement Services.pdf Staff Recommendation:
Approve Amendment No. 3 to the agreement with Inter-Con Security Systems Inc., to extend parking enforcement services; and authorize the City Manager or his designee to execute the amendment.
10.i
Memorandum of Understanding (MOU) between the City of Azusa and the City of Covina for the Arrow Highway Street Resurfacing and Highway Safety Improvement Project Phase II
1. MOU with City of Azusa - Arrow Highway Street Resurfacing and Highway Safety Improvement Project Phase II.pdf
2. Attachment A - Arrow Highway Parkway and Median Landscaping Improvement MOU.pdf Staff Recommendation:
Approve the Memorandum of Understanding (MOU) between the City of Azusa and the City of Covina for the Arrow Highway Street Resurfacing and Highway Safety Improvement Project Phase II and authorize the City Manager to execute the MOU.
10.j
Police Tow Service Agreement
1. Tow Contract.pdf
2. Attachment A - Tow Service Agreement.pdf
Staff Recommendation:
Approve Police Tow Service Agreement and authorize the City Manager or his designee to execute the agreement.
10.k
Second Amendment to MOA with SGVCOG for Preparation of SGV VMT Analysis Model
1. Second Amendment to Memorandum of Agreement with SGVCOG for Participation of the SGV VMT Analysis Model .pdf
2. Attachment A - SGVCOG VMT Amendment 2.pdf
Staff Recommendation:
Approve the Second Amendment to the Memorandum of Agreement (MOA) with the San Gabriel Valley Council of Governments (SGVCOG) for the Preparation of San Gabriel Valley (SGV) Vehicle Mile Travel Analysis.
10.l
Setting the City's Sewer Service Rates for Residential and Non-Residential Customers for Fiscal Year 2023-2024 through Fiscal Year 2025-2026, & Directing that Said Sewer Service Rates be Placed on the Los Angeles County Property Tax Roll
1. Resolution Setting the City’s Sewer Service Rates for FY 2023-2024 through FY 2025-2026.pdf
2. Attachment A - Resolution CC 2023-41.pdf
Staff Recommendation:
Adopt Resolution CC 2023-41 Setting the City’s Sewer Service Rates for Fiscal Year 2023-2024, Fiscal Year 2024-2025, and Fiscal Year 2025-2026, and Directing the Sewer Service Rates to be Placed on the Los Angeles County Property Tax Roll.
10.m
Third Amendment to Agreement with Bear Electrical Solutions, Inc. for Traffic Signal and Street Light Maintenance Services
1. Third Amendment to Agreement with Bear Electrical Solutions, Inc.pdf
2. Attachment A - 3rd Amendment - Bear Electrical Solutions, Inc.pdf Staff Recommendation:
Authorize the City Manager to execute the Third Amendment to Agreement with Bear Electrical Solutions, Inc. for Traffic Signal and Street Light Maintenance Services for an additional one-year extension from July 1, 2023 to June 30, 2024 with the option to extend the Agreement term for an additional year from July 1, 2024 to June 30, 2025 in an amount not-to-exceed $230,000 annually.
10.n
Fenimore Avenue & Calvados Avenue – Street and Water Rehabilitation Project – Award of Contract to Sully-Miller Contracting Company in the Amount of $1,315,000
1. Fenimore Avenue and Calvados Avenue and Water Rehab Project - Award of Contract.pdf
2. Attachment A - Bid Analysis.pdf
3. Attachment B - Sully-Miller Contracting Company Bid Proposal.pdf
4. Attachment C - Construction Contract.pdf
5. Attachment D - Siterep Construction Services Water Inspection Proposal.pdf
6. Attachment E - CEJ Engineers, Inc Construction Management Proposal.pdf Staff Recommendation:
1. Approve plans and specifications for the Fenimore Avenue & Calvados Avenue – Street and Water Rehabilitation Project;
2. Award the Contract for the Fenimore Avenue & Calvados Avenue – Street and Water Rehabilitation Project to Sully-Miller Contracting Company as the lowest responsive and responsible bidder in the amount of $1,315,000 and authorize the City Manager to execute the Contract; and
3. Authorize a project contingency amount of $75,000 for any unforeseen construction expenses.
10.o
Fire Station Facilities Repairs – Fire Station 153 Concrete and Asphalt Repair Project
1. Fire Station Facilities Repairs - Fire Station 153 Concrete and Asphalt Repair Project.pdf
2. Attachment A - Request for Estimate - Fire Station 153.pdf
3. Attachment B - GM Sager Construction, Inc - Proposal.pdf
4. Attachment C - CEJ Engineers, Inc - Proposal.pdf
5. Attachment D - Minor Construction and Maintenance Agreement - Fire Station Repairs.pdf Staff Recommendation:
1. Award a contract for the Fire Station 153 – Concrete and Asphalt Repair Project to G.M. Sager Construction., Inc. as the lowest responsive and responsible bidder in an amount not-to-exceed $166,925 and authorize the City Manager to execute the contract; and
2. Authorize an amount of $16,000 (approximately 10%) as a contingency to cover the cost of unforeseen construction expenses.
10.p
Purchase of High Frequency Radios
1. Purchase of High Frequency Radios.pdf
Staff Recommendation:
Approve the purchase of High Frequency radio equipment offered through the reimbursable State of California High Frequency Communication Equipment Program in an amount of $60,000
11. PUBLIC HEARINGS
11.a
Resolution CC 2023-42, approving Tentative Parcel Map (TPM) No. 83936, a Subdivision of a 0.54-Acre Parcel Lot into Two (2) Lots to Allow for Future Residential Development on Parcel 2, Located at 837 N. Sunflower Avenue – APN: 8402-017-066; and Making a
1. 23 0606 CC - 837 N. Sunflower Ave (TPM-Subdivision).pdf
2. Attachment A - May 9 2023 Planning Commission Report.pdf
3. Attachment B - Resolution 2023-005 PC.pdf
4. Attachment C - Resolution CC 2023-42.pdf
Staff Recommendation:
Adopt Resolution CC2023-42, approving Tentative Parcel Map (TPM) No. 83936 and, making a determination of exemption from the California Environmental Quality Act, CEQA Guidelines Section 15315.
12. NEW BUSINESS
12.a
Adoption of Urgency Ordinance 23-06
1. Urgency Ordinance Establishing a Moratorum Regarding Redemption Centers .pdf
2. Attachment A - Urgency Ordinance 23-06.pdf
Staff Recommendation:
Adopt Urgency Ordinance 23-06, Entitled “An Urgency Ordinance of the City Council of the City of Covina, California, Enacted Pursuant to Government Code Section 65858 Establishing A Moratorium on Issuing Any Permits For Any New Redemption Centers, or the Re-Opening of Any Previously Approved but Currently Closed Redemption Centers, or the Expansion of Any Existing Redemption Center, Declaring the Urgency Thereof, and Making a Determination of Exemption Under the California Environmental Quality Act”.
13. ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for June 20, 2023 at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.