Regular City Council Joint Meeting - June 20, 2023
CLOSED SESSION
1. CALL TO ORDER
Council/Agency/Authority Members: Patricia Cortez, Hector Delgado, Victor Linares, Mayor Pro Tem/Vice Chair John King, and Mayor/Chair Walter Allen, III
2. PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
3. CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
3.a
Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 100 N. Citrus Avenue
Agency Negotiator: Chris Marcarello, City Manager, City of Covina Brian Lee, Community Development Director, City of Covina Negotiating Parties: TBD
Under Negotiation: Price and Terms of Payment
3.b
Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 176 E. Badillo, Covina
Agency Negotiator: Chris Marcarello, Executive Director, Covina Housing Authority Brian Lee, Community Development Director Negotiating Parties: Kyle Barratt, CBRE
Under Negotiation: Price and Terms of Payment
3.c
Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property:
233 N. 2nd Avenue, Covina
Agency Negotiator: Chris Marcarello, Executive Director, Covina Housing Authority Brian Lee, Community Development Director Negotiating Parties: State of California, Owner
Under Negotiation: Price and Terms of Payment
3.d
Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property:
626 & 602 S. Citrus Avenue, Covina
Agency Negotiator: Chris Marcarello, Executive Director, Covina Housing Authority Brian Lee, Community Development Director Negotiating Parties: Bayer Auto Group, Tenant
Under Negotiation: Price and Terms of Payment
4. RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
5. RECONVENE AND CALL TO ORDER
6. ROLL CALL
7. PLEDGE OF ALLEGIANCE
Led by Councilmember Hector Delgado
8. INVOCATION
Given by Police Chaplain Michael Callahan
9. PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
10. COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
11. CITY MANAGER COMMENTS
12. CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
12.a
Minutes
1. 2023 06 06 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the June 6, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
12.b
Payment of Demands
1. Payment of Demands May 12, 2023-June 1, 2023.pdf
2. Check Register May 12, 2023 - June 1, 2023.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $2,779,713.66
12.c
City of Covina Investment Report for Month Ended May 31, 2023
1. City of Covina Investment Report for Month Ended May 31, 2023.pdf
2. May 2023 Investment Reports All Attachments.pdf
Staff Recommendation:
Receive and File.
12.d
Adopt Resolution CC 2023-44 Approving Participation in the Third Year of the Los Angeles Urban County Permanent Local Housing Allocation Program, and Considering Funding-Related Allocation
1. Adopt Resolution and Approving Participation in the Third Year of the PLHA .pdf
2. Attachment A - PLHA Eligible Activities.pdf
3. Attachment B - PLHA Allocation.pdf
4. Attachment C - Proposed PLHA Exhibit A Form.pdf
5. Attachment D - Resolution CC 2023-44.pdf
6. Attachment E - PLHA SB 2 Summary.pdf
7. Attachment F - PLHA year 3 LOI.pdf
Staff Recommendation:
1. Adopt Resolution CC 2023-44 approving participation in the Third Year of the Los Angeles Urban County Permanent Local Housing Allocation Program, specifying use of PLHA funds, and amending the FY 2022-2023 Community Development Budget; and
2. Authorize the City Manager or his designee to execute the participating agreement and related documents.
12.e
Amend City Classification Plan and Salary Schedule for the Administrative Services Department Finance Division & Authorize Special Assignment Pay for the Police Department- Police Records Clerk, Lead and Community Impact Team Patrol Officer
1. Amend City's Classification Plan and Salary Schedule- Administrative Services Finance-Payroll Division(1).pdf
2. Attachment A - Resolution CC 2023-53(1).pdf
3. Attachment B - Resolution CC 2023-54(1).pdf
4. Attachment C - Resolution CC 2023-55(1).pdf
Staff Recommendation:
Suzanne Stone, Deputy Director of Administrative Services - Human Resources Anita Agramonte, Director of Administrative Services
David Povero, Chief of Police
Chris Marcarello, City Manager
Staff Recommendation:
That the City Council adopt Resolutions CC 2023-
53 , CC 2023-
54 , and CC 2023-
55 , authorizing the following organizational changes:
1. Authorize the City Manager to execute a side letter agreement between the City and the American Federation of State, County and Municipal Employees (AFSCME) Bargaining Unit to establish Special Assignment Pay for Police Records Clerk, Lead assignment ;
2. Authorize the City Manager to execute a side letter agreement between the City and the Police Association of Covina (PAC) Bargaining Unit to establish Special Assignment Pay for Police Liaison Premium- Community Impact Team (CIT) Patrol Officer assignment ;
3. Amend the City's Classification Plan to establish job classifications and salary ranges for Payroll Analyst and Senior Payroll Analyst in the Administrative Services Department, within the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules and re
vise the existing job classification description for Payroll Technician ; and
4. Amend the Fiscal Year 2024 Budget to
revise
the two (2) approved budgeted fulltime positions of Management Analyst in the Administrative Services Department to that of
Human Resources Analyst and Payroll Analyst.
12.f
Approval of Third Amendment – HVAC Preventative Maintenance & Repairs at City Facilities Professional Services Agreement with Control Air Enterprises, LLC
1. Approval of Third Amendment - HVAC Preventative Maintenance and Repairs at City Facilities.pdf
2. Attachment A - Third Amendment - Control Air Enterprises, LLC.pdf
3. Attachment B - Proposal - Control Air Enterprises, LLC.pdf Staff Recommendation:
Authorize the City Manager to execute the Third Amendment to the Professional Services Agreement with Control Air Enterprises, LLC.
12.g
Award of Contract for Landscape and General Outside Maintenance Services for City-Owned Sites
1. Award of Contract for Landscape Maintenance.pdf
2. Attachment A - Bidders Proposal.pdf
3. Attachment B - Parkwood Landscape Maintenance, Inc. PSA.pdf Staff Recommendation:
Authorize the City Manager to execute a Professional Services Agreement with Parkwood Landscape Maintenance, Inc. for Landscape and General Outside Maintenance Services for City-Owned Sites, in an amount not-to-exceed $795,424 for the three year period of July 1, 2023 through June 30, 2026, with the option for two additional one year terms.
12.h
Downtown Trash Enclosure Project – Phase III for Downtown Covina at the Alleyway South of College Street and Westerly of Citrus Avenue - Final Acceptance and Filing Notice of Completion
1. NOC - Downtown Trash Enclosure - Phase III.pdf
2. Attachment A - Notice of Completion - DT Trash Enclosure Project - Phase III.pdf Staff Recommendation:
1. Accept the work completed by FS Contractors, Inc; and
2. Authorize the City Clerk to file a Notice of Completion for the Downtown Trash Enclosure Project – Phase III for Downtown Covina at the Alleyway South of College Street and Westerly of Citrus Avenue.
12.i
Professional Services Agreement with John L. Hunter & Associates, Inc. for Environmental Consulting Services
1. Agenda Report - JLHA Contract.pdf
2. Attachment A - PSA for JLHA.pdf
Staff Recommendation:
Authorize the City Manager to execute a Professional Services Agreement with John L. Hunter & Associates, Inc. for Environmental Consulting Services, in an amount not-to-exceed $625,000 for the five-year period of July 1, 2023 through June 30, 2028, with the option for three additional one-year terms.
12.j
Adopt Resolution CC 2023-49 Ordering the Engineer’s Report and Resolution CC 2023-50 Approving the Engineer’s Report and Declaring the Intent to Levy and Collect Assessments on Covina Landscaping District No. 1 for Fiscal Year 2024 and Set Public Hearing
1. Adopt Resolutions Ordering the Engineer’s Report and Declaring Intent to Levy and Collect Assessments for Landscape Dist.pdf
2. Attachment A - Engineer's Report - Landscape Maintenance District.pdf
3. Attachment B - Resolution CC 2023-49.pdf
4. Attachment C - Resolution CC 2023-50.pdf
Staff Recommendation:
1. Adopt Resolution CC 2023-49 ordering the City’s Assessment Engineer to prepare and file a report levying assessments within the Covina Landscaping District No. 1 for Fiscal Year 2024; and
2. Adopt Resolution CC 2023-50 approving the Engineer’s Report and declaring its intention to levy and collect assessments on the Covina Landscaping District No. 1 for Fiscal Year 2024 and setting the Public Hearing date for July 18, 2023 for hearing protests in relation thereto.
12.k
Adopt Resolution CC 2023-51 Ordering Engineer’s Report and Resolution CC 2023-52 Approving Engineer’s Report and Declaring Intent to Levy and Collect Assessments for Covina Lighting District No. 1978-79 for FY 2024 and Set Public Hearing for Protests
1. Adopt Resolutions Ordering the Engineer’s Report and Declaring the Intent to Levy and Collect Assessments for Lighting Dist.pdf
2. Attachment A - Engineer's Report - Lighting District No. 1978-79(1).pdf
3. Attachment B - Resolution CC 2023-51(1).pdf
4. Attachment C - Resolution CC 2023-52(1).pdf
Staff Recommendation:
1. Adopt Resolution CC 2023-51 ordering the City’s Assessment Engineer to prepare and file a report levying assessments within the Covina Lighting District No. 1978-79 for Fiscal Year 2024; and
2. Adopt Resolution CC 2023-52 approving the Engineer’s Report and declaring its intention to levy and collect assessments on the Covina Lighting District No. 1978-79 for Fiscal Year 2024 and setting the Public Hearing date for July 18, 2023 for hearing protests in relation thereto.
12.l
Adopt Resolution CC 2023-45 Declaring the Intent to Levy and Collect Assessments on Vehicle Parking District No. 1 for Fiscal Year 2024 and Set Public Hearing for Protests in Relation Thereto
1. Agenda Report - Parking District.pdf
2. Attachment B - Resolution 2023-45 - Intent to Levy.pdf
3. Attachment A - Engineer's Report - Vehicle Parking District.pdf Staff Recommendation:
1. City Council to receive and file the Engineer’s Report; and
2. Adopt Resolution CC 2023-45 declaring the City’s intention to levy and collect assessments on Vehicle Parking District No. 1 for Fiscal Year 2024 and setting the Public Hearing date for July 18, 2023 for hearing protests in relation thereto.
12.m
Request to Cancel the Regular City Council Meeting of July 5, 2023
1. Cancellation of July 5 2023 Meeting.pdf
Staff Recommendation:
That the City Council consider cancelling the regular scheduled City Council Meeting of July 5, 2023.
12.n
Citrus Avenue Street Rehabilitation Project – Final Acceptance and Filing Notice of Completion and Adopt Resolution CC 2023-46
1. Citrus Avenue Street Rehab - NOC.pdf
2. Attachment A - Notice of Completion.pdf
3. Attachment B - Resolution CC 2023-46.pdf
Staff Recommendation:
1. Accept the work performed by Gentry Brothers, Inc.;
2. Authorize the City Clerk to file a Notice of Completion for the Citrus Avenue Street Rehabilitation Project; and
3. Approve Resolution CC 2023-46 appropriating $241,250 from Metro Measure M Multi-Year Subregional Program Grant Funds to reflect a total grant allotment of $1,741,250.
12.o
First Amendment to the “Piggyback” Contract with United Water Works, Inc. for the Purchase of Water Repair Parts and Supplies
1. First Amendment to Piggyback Contract with United Water Works for the Purchase of Water Repair Parts and Supplies .pdf
2. Attachment A - Piggyback Contract.pdf
3. Attachment B - First Amendment to Piggyback Contract.pdf
4. Attachment C - Resolution CC 2023-47.pdf
Staff Recommendation:
1. Authorize the City Manager to execute the First Amendment to the “Piggyback” Contract Authorization with United Water Works, Inc. for the purchase of water repair parts and supplies to increase compensation by $19,700 for a new total not-to-exceed amount of $118,200, annually and extend the term through June 30, 2025; and
2. Adopt Resolution CC 2023-47 appropriating $19,700 from available Water Fund Balance to Water Distribution Fund.
12.p
Fifth Amendment to the Agreement between MRH & Associates and the City of Covina
1. MRH .pdf
2. Attachment A - Fifth Amendment with MRH and Associates.pdf Staff Recommendation:
Approve the Fifth Amendment to the agreement between MRH & Associates LLC and the City of Covina and authorize the City Manager to execute the amendment.
12.q
Resolution 2023-48 Amending the Fiscal Year 2023 Operating Budget to Reappropriate Funds for the Covina Active Streets and Multi-Modal Connectivity Plan Project
1. Resolution Amending FY23 Operating Budget Appropriating Funds for the Covina Active Streets Project.pdf
2. Attachment A - Resolution CC 2023-48 - Operating Budget Amendment.pdf Staff Recommendation:
That the City Council consider approving Resolution CC 2023-48, reappropriating funds for the completion of the Covina Active Street and Multi-Modal Connectivity Plan.
12.r
Resolution CC 2023-49 Approving and Recordation of Tract No. 83203 (Covina 342, LLC) Located at 342 S. Fourth Avenue
1. Resolution CC 2023-49 Approving and Recordation of Tract No. 83203 (Covina 342, LLC) Located at 342 S. Fourth Avenue.pdf
2. Attachment A - Resolution CC 2023-49.pdf
3. Attachment B - Subdivision Improvement Agreement.pdf
4. Attachment C - Tract No. 83203 Final map.pdf
Staff Recommendation:
Adopt Resolution CC 2023-49 approving the recordation of Tract No. 83203 (Covina 342, LLC) located at 342 S. Fourth Avenue.
12.s
Memorandum(s) of Understanding with Covina Valley Unified and Charter Oak Unified School Districts Regarding School Resource Officers
1. School Resource Officer.pdf
2. Attachment A - School Resource Officer MOU with Charter Oak.pdf
3. Attachment B - School Resource Officer MOU with Covina Unified .pdf
4. Attachment C - Resolution CC 2023-62.pdf
Staff Recommendation:
1. Approve the MOUs to maintain school safety within Covina Valley Unified and Charter Oak Unified School Districts patrolled by the Covina Police Department; and
2. Approve Resolution CC 2023-62 adding one police officer position in the police department to be assigned to Covina Valley Unified School District. A total of two officers will be assigned to Covina Valley Unified.
12.t
Agreement between the City of Covina, the Covina Housing Authority and Catholic Charities of Los Angeles, Inc. for Services to be Provided at the Transitional House for FY 2023-2026, and Related Disbursements
1. Agreement with Catholic Charities of Los Angeles, Inc. for services to be provided at the Transitional House .pdf
2. Attachment A - Draft Agreement for Services to be Provided at the McGill Transitional House.pdf
3. Attachment B - McGill House Program Budget.pdf
Staff Recommendation:
Authorize the City Manager/Executive Director or his designee to execute the Agreement for Services to be Provided at the McGill House, Covina, FY 2023-2026, for the Transitional House operation, supportive and administrative services with Catholic Charities of Los Angeles, Inc. (CCLA), subject to final approval of the form of the Agreement by the City Attorney.
12.u
Acceptance of California Highway Patrol Grant Funding
1. California Highway Patrol Grant.pdf
2. Attachment A - Resolution CC 2023-61.pdf
Staff Recommendation:
1. Approve Resolution CC 2023-61 accepting $499,546.72 in grant funding from the Cannabis Tax Fund Grant Program (CTFGP) under the California Highway Patrol;
2. Increasing the Police Department FY 2023-24 budget to allocate said funding; and
3. Authorize the City Manager or his designee to execute the grant documents.
12.v
Initiation of Proceedings for Levy and Annual Assessments Collection for FY 2023/24, Setting Public Hearing for Protests, and Declaring Intention to Annex Territory to Covina Lighting District No. 1978-79
1. Initiation of Proceedings for Levy and Collection of Annual Assessments Commencing with FY 2023-2024 Lighting District(1).pdf
2. Attachment A - Resolution CC 2023-58(1).pdf
3. Attachment B - Resolution CC 2023-59(1).pdf
4. Attachment C - Engineer's Report(2).pdf
Staff Recommendation:
1. Adopt Resolution CC 2023-58 initiating proceedings for the annexation of territory to Covina Lighting District No. 1978-79 and the levy and collection of annual assessments related thereto commencing with FY 2023/2024, pursuant to the Provisions of Part 2 of Division 15 of California Streets and Highways Code; and
2. Adopt Resolution CC 2023-59 declaring the City’s intention to annex territory to Covina Lighting District No. 1978-79.
12.w
Initiation of Proceedings for Annexation Levy and Annual Assessments Collection for FY 2023/24, Setting Public Hearing for Protests, and Declaring Intention to Annex Territories to Covina Landscape District No. 1 – Zones 15, 16, 17 and 18
1. Initiation of Proceedings for Annexation Levy and Collection of Annual Assessments Commencing with FY 2023-2024 Landscape.pdf
2. Attachment A - Resolution CC 2023-56(1).pdf
3. Attachment B - Resolution CC 2023-57(1).pdf
4. Attachment C - Engineer's Report(3).pdf
Staff Recommendation:
1. Adopt Resolution CC
20 23-
56 initiating proceedings for the annexation of territory (Zones 15, 16, 17 and 18) to Covina Landscape District No. 1 and the levy and collection of annual assessments related thereto commencing with FY 2023/2024, pursuant to the Provisions of Part 2 of Division 15 of California Streets and Highways Code; and
2. Adopt Resolution CC
20 23-
57 declaring the City’s intention to annex territory (Zones 15, 16, 17 and 18), levy and collect annual assessments and call for a property owner protest proceedings
for the Covina Landscape District No. 1.
12.x
Transfer of Ownership of Police Canine
1. K9 Jarno Sale.pdf
Staff Recommendation:
That the City Council approve the retirement and transfer of ownership of CPD K9 Jarno.
12.y
Resolution CC 2023-60 to Increase Funding for the Workman Avenue Rehabilitation Project by $65,000 for Additional Water Improvements
1. Workman Ave Rehab Project - Water Services.pdf
2. Attachment A - Resolution CC 2023-60.pdf
Staff Recommendation:
Adoption of Resolution CC 2023-60 - Appropriating $65,000 from the Water Capital Improvement Fund Balance to the Workman Ave Rehabilitation Project (account no. 6011-5080-55430-P2307) to provide additional funding necessary to complete the water service improvements on Workman Avenue.
12.z
Agreement between All City Management Services, Inc. and the City of Covina for School Crossing Guard Services
1. School Crossing Guard.pdf
2. Attachment A - COUSD Crossing Guard Services PSA .pdf
3. Attachment B - CVUSD Crossing Guard Services PSA.pdf Staff Recommendation:
1. Approve the agreement between All City Management Services, Inc. and the City of Covina for school crossing guard services for fiscal year 2023-24; and authorize the City Manager or his designee to execute the agreement; and
2. Approve the crossing guard cost sharing agreements between the City of Covina and Covina Valley Unified School District and Charter Oak Unified School District and authorize the City Manager or his designee to execute agreement.
12.aa
A Resolution of the City Council of the City of Covina Proclaiming June As LGBTQ+ Pride Month
1. Pride Month.pdf
2. Attachment A - Resolution CC 2023-63.pdf
Staff Recommendation:
That the City Council consider approving Resolution CC 2023-63.
13. NEW BUSINESS
13.a
Consideration of Resolution CC 2023-43, Approving the Infrastructure Financing Plan (IFP) and Allocating a Portion of the City's Incremental Property Tax Revenue for the Covina Enhanced Infrastructure Financing District (EIFD) and Authorizing Other Action
1. A Resolution Approving the IFP and Allocating a Portion of the City's Incremental Property Tax Revenue for the Covina EIFD.pdf
2. Attachment A - Resolution CC 2023-43.pdf
3. Attachment B - Draft UFP.pdf
4. Attachment C - Planning Commission Resolution No. 2023-014 PC .pdf Staff Recommendation:
Adopt Resolution CC 2023-43, Approving the IFP and Allocating a Portion of the City's Incremental Property Tax Revenue for the EIFD and Authorizing Other Actions Related Thereto.
14. ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for July 18, 2023, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.