CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
June 20, 2023, 6:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present:Councilmember Patricia Cortez
Councilmember Hector Delgado
Mayor Pro Tem/Vice-Chair John C. King
Mayor/Chair Walter Allen, III
Councilmembers Absent: Councilmember Victor Linares
Staff Present:
City Clerk Drew Aleman (Elected Member)
City Treasurer Neil Polzin (Elected Member)
City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief David Povero
Administrative Services Director Anita Agramonte
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Public Works Director Andy Bullington
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
1 CLOSED SESSION
1. CALL TO ORDER
Mayor Allen called the Council/Agency/Authority meeting to order at 6:36 p.m.
Councilmembers Cortez, Delgado, Mayor Pro Tem King, and Mayor Allen were present.
Councilmember Linares was absent.
2. PUBLIC COMMENTS
There were no public comments and no comments on Zoom; therefore, Mayor Allen stated Council would be adjourning to Closed Session at this time.
3. CLOSED SESSION
Meeting adjourned to closed session at 6:36 p.m. for the following:
3.a Government Code § 54956.8 — CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property:
Agency Negotiator:
Negotiating Parties:
Under Negotiation:
3.b Government Code
NEGOTIATORS
Property:
Agency Negotiator:
Negotiating Parties:
Under Negotiation:
3.c Government Code
NEGOTIATORS
Property:
Agency Negotiator:
Negotiating Parties:
Under Negotiation:
100 N. Citrus Avenue
Chris Marcarello, City Manager, City of Covina
Brian Lee, Community Development Director, City of
Covina
TBD
Price and Terms of Payment
§ 54956.8 — CONFERENCE WITH REAL PROPERTY
176 E. Badillo, Covina
Chris Marcarello, Executive Director, Covina Housing
Authority
Brian Lee, Community Development Director
Kyle Barratt, CBRE
Price and Terms of Payment
§ 54956.8 — CONFERENCE WITH REAL PROPERTY
233 N. 2nd Avenue, Covina
Chris Marcarello, Executive Director, Covina Housing
Authority
Brian Lee, Community Development Director
State of California, Owner
Price and Terms of Payment
3.d Government Code § 54956.8 — CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property:
626 & 602 S. Citrus Avenue, Covina
2 Agency Negotiator:
Negotiating Parties:
Under Negotiation:
4. RECESS
JOINT MEETING —OPEN SESSION 7:30 PM
5. RECONVENE AND CALL TO ORDER
Chris Marcarello, Executive Director, Covina Housing
Authority
Brian Lee, Community Development Director
Bayer Auto Group, Tenant
Price and Terms of Payment
Mayor Allen reconvened and called the Council/ Agency/Authority meeting to order at 7:35 p.m.
6. ROLL CALL
Councilmembers Cortez, Delgado, Mayor Pro Tem King, and Mayor Allen were present.
Councilmember Linares was absent.
7. PLEDGE OF ALLEGIANCE
Led by Councilmember Hector Delgado
8. INVOCATION
Given by Police Chaplain Michael Callahan
CLOSED SESSION REPORT
City Attorney Lee announced that direction was given to staff and no reportable action was taken.
9. PUBLIC COMMENTS
Neika Montes discussed Chiari malformation and urged the City of Covina to "go purple" and designate the first Friday in September as National Chiari Malformation Day.
Neil Polzin spoke in favor of the item 12.aa, provided input for improving the action going forward and also spoke in opposition of item 12.t.
Mardi Arnold, Covina Woman's Club Member, invited the City Council to the Friends of the Library "Murder in the Library" Event to be held on July 29, 2023 from 4:00-8:00 p.m., at the Covina Woman's Club.
Sonnie Swentson indicated support for the City's Pride Month Proclamation and urged the City to participate in future regional Pride events.
There were no public comments on Zoom; therefore, Mayor Allen closed the public comment period.
10. COUNCIL/AGENCY/AUTHORITY COMMENTS
3 Mayor Pro Tem King announced the Fourth of July Covina Concert Band Breakfast to be held on July 4, 2023, from 8:00 to 11:00 a.m., Kids Patriotic Parade which begins at 1:00 p.m., and reminded the community that fireworks are illegal in Covina.
Councilmember Delgado announced the Covina Chamber of Commerce "Taste of Covina" Event to be held on June 22, 2023, from 6:00 to 9:00 p.m. at Heritage Plaza.
Councilmember Cortez announced the first few events at the new Laugh Factory in Downtown Covina.
Mayor Allen announced the Fourth of July Car Show, opportunity to swim, encouraged the community to wear red, white, and blue, and announced that the Dane Cook Comedy Show at the Laugh Factory proceeds will go to the writers who are on strike.
11. CITY MANAGER COMMENTS
City Manager Marcarello indicated he did not have any comments at this time.
12. CONSENT CALENDAR
12.a Minutes
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Approve the Minutes of the June 6, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved; 4-0 (Linares, Absent)
12.b Payment of Demands
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Approve Payment of Demands in the amount of $2,779,713.66 Approved; 4-0 (Linares, Absent)
12.c City of Covina Investment Report for Month Ended May 31, 2023 Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Receive and File.
Approved; 4-0 (Linares, Absent)
12.d Adopt Resolution CC 2023-44 Approving Participation in the Third Year of the Los Angeles Urban County Permanent Local Housing Allocation Program, and Considering Funding -Related Allocation
4 Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Adopt Resolution CC 2023-44 approving participation in the Third Year of the Los Angeles Urban County Permanent Local Housing Allocation Program, specifying use of PLHA funds, and amending the FY 2022-2023 Community Development Budget; and
2. Authorize the City Manager or his designee to execute the participating agreement and
related documents.
Approved; 4-0 (Linares, Absent)
12.e Amend City Classification Plan and Salary Schedule for the Administrative Services Department Finance Division & Authorize Special Assignment Pay for the Police Department- Police Records Clerk, Lead and Community Impact Team Patrol Officer
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
That the City Council adopt Resolutions CC 2023-53, CC 2023-54, and CC 2023- 55, authorizing the following organizational changes:
1. Authorize the 'City Manager to execute a side letter agreement between the City and the American Federation of State, County and Municipal Employees (AFSCME) Bargaining Unit to establish Special Assignment Pay for Police Records Clerk, Lead assignment;
2. Authorize the City Manager to execute a side letter agreement between the City and the Police Association of Covina (PAC) Bargaining Unit to establish Special Assignment Pay for Police Liaison Premium- Community Impact Team (CIT) Patrol Officer assignment;
3. Amend the City's Classification Plan to establish job classifications and salary ranges for Payroll Analyst and Senior Payroll Analyst in the Administrative Services Department, within the Mid -Management, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules and revise the existing job classification description for Payroll Technician; and
4. Amend the Fiscal Year 2024 Budget to revise the two (2) approved budgeted fulltime positions of Management Analyst in the Administrative Services Department to that of Human Resources Analyst and Payroll Analyst.
Approved; 4-0 (Linares, Absent)
12.f Approval of Third Amendment — HVAC Preventative Maintenance & Repairs at City Facilities Professional Services Agreement with Control Air Enterprises, LLC
5 Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Authorize the City Manager to execute the Third Amendment to the Professional Services Agreement with Control Air Enterprises, LLC.
Approved; 4-0 (Linares, Absent)
12.g Award of Contract for Landscape and General Outside Maintenance Services for City -Owned Sites
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Authorize the City Manager to execute a Professional Services Agreement with Parkwood Landscape Maintenance, Inc. for Landscape and General Outside Maintenance Services for City -Owned Sites, in an amount not -to -exceed $795,424 for the three year period of July 1, 2023 through June 30, 2026, with the option for two additional one year terms.
Approved; 4-0 (Linares, Absent)
12.h Downtown Trash Enclosure Project — Phase III for Downtown Covina at the Alleyway South of College Street and Westerly of Citrus Avenue - Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Accept the work completed by FS Contractors, Inc; and
2. Authorize the City Clerk to file a Notice of Completion for the Downtown Trash Enclosure Project — Phase III for Downtown Covina at the Alleyway South of College Street and Westerly of Citrus Avenue.
Approved; 4-0 (Linares, Absent)
12.i Professional Services Agreement with John L. Hunter & Associates, Inc. for Environmental Consulting Services
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Authorize the City Manager to execute a Professional Services Agreement with John L. Hunter & Associates, Inc. for Environmental Consulting Services, in an amount not -to -exceed $625,000 for the five-year period of July 1, 2023 through June 30, 2028, with the option for three additional one-year terms.
Approved; 4-0 (Linares, Absent)
6 12.j Adopt Resolution CC 2023-49 Ordering the Engineer's Report and Resolution CC 2023-50 Approving the Engineer's Report and Declaring the Intent to Levy and Collect Assessments on Covina Landscaping District No. 1 for Fiscal Year 2024 and Set Public Hearing
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Adopt Resolution CC 2023-49 ordering the City's Assessment Engineer to prepare and file a report levying assessments within the Covina Landscaping District No. 1 for Fiscal Year 2024; and
2. Adopt Resolution CC 2023-50 approving the Engineer's Report and declaring its intention to levy and collect assessments on the Covina Landscaping District No. 1 for Fiscal Year 2024 and setting the Public Hearing date for July 18, 2023 for hearing protests in relation thereto.
Approved; 4-0 (Linares, Absent)
12.k Adopt Resolution CC 2023-51 Ordering Engineer's Report and Resolution CC 2023-52 Approving Engineer's Report and Declaring Intent to Levy and Collect Assessments for Covina Lighting District No. 1978-79 for FY 2024 and Set Public Hearing for Protests
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Adopt Resolution CC 2023-51 ordering the City's Assessment Engineer to prepare and file a report levying assessments within the Covina Lighting District No. 1978-79 for Fiscal Year 2024; and
2. Adopt Resolution CC 2023-52 approving the Engineer's Report and declaring its intention to levy and collect assessments on the Covina Lighting District No. 1978-79 for Fiscal Year 2024 and setting the Public Hearing date for July 18, 2023 for hearing protests in relation thereto.
Approved; 4-0 (Linares, Absent)
12.1 Adopt Resolution CC 2023-45 Declaring the Intent to Levy and Collect Assessments on Vehicle Parking District No. 1 for Fiscal Year 2024 and Set Public Hearing for Protests in Relation Thereto
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. City Council to receive and file the Engineer's Report; and
2. Adopt Resolution CC 2023-45 declaring the City's intention to levy and collect assessments on Vehicle Parking District No. 1 for Fiscal Year 2024 7 and setting the Public Hearing date for July 18, 2023 for hearing protests in relation thereto.
Approved; 4-0 (Linares, Absent)
12.m Request to Cancel the Regular City Council Meeting of July 5, 2023 Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
That the City Council consider cancelling the regular scheduled City Council Meeting of July 5, 2023.
Approved; 4-0 (Linares, Absent)
12.n Citrus Avenue Street Rehabilitation Project — Final Acceptance and Filing Notice of Completion and Adopt Resolution CC 2023-46
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Accept the work performed by Gentry Brothers, Inc.;
2. Authorize the City Clerk to file a Notice of Completion for the Citrus Avenue Street
Rehabilitation Project; and
3. Approve Resolution CC 2023-46 appropriating $241,250 from Metro Measure M Multi -Year Subregional Program Grant Funds to reflect a total grant allotment of $1,741,250.
Approved; 4-0 (Linares, Absent)
12.o First Amendment to the "Piggyback" Contract with United Water Works, Inc. for the Purchase of Water Repair Parts and Supplies
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Authorize the City Manager to execute the First Amendment to the "Piggyback" Contract Authorization with United Water Works, Inc. for the purchase of water repair parts and supplies to increase compensation by $19,700 for a new total not -to -exceed amount of $118,200, annually and extend the term through June 30, 2025; and
2. Adopt Resolution CC 2023-47 appropriating $19,700 from available Water Fund Balance to Water Distribution Fund.
Approved; 4-0 (Linares, Absent)
8 12.p Fifth Amendment to the Agreement between MRH & Associates and the City of Covina
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Approve the Fifth Amendment to the agreement between MRH & Associates LLC and the City of Covina and authorize the City Manager to execute the amendment.
Approved; 4-0 (Linares, Absent)
12.q Resolution 2023-48 Amending the Fiscal Year 2023 Operating Budget to Reappropriate Funds for the Covina Active Streets and Multi -Modal Connectivity Plan Project
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
That the City Council consider approving Resolution CC 2023-48, reappropriating funds for the completion of the Covina Active Street and Multi - Modal Connectivity Plan.
Approved; 4-0 (Linares, Absent)
12.r Resolution CC 2023-49 Approving and Recordation of Tract No. 83203 (Covina 342, LLC) Located at 342 S. Fourth Avenue
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Adopt Resolution CC 2023-49 approving the recordation of Tract No. 83203 (Covina 342, LLC) located at 342 S. Fourth Avenue.
Approved; 4-0 (Linares, Absent)
12.s Memorandum(s) of Understanding with Covina Valley Unified and Charter Oak Unified School Districts Regarding School Resource Officers Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Approve the MOUs to maintain school safety within Covina Valley Unified and Charter Oak Unified School Districts patrolled by the Covina Police Department; and
2. Approve Resolution CC 2023-62 adding one police officer position in the police department to be assigned to Covina Valley Unified School District. A total of two officers will be assigned to Covina Valley Unified.
Approved; 4-0 (Linares, Absent)
9 12.t Agreement between the City of Covina, the Covina Housing Authority and Catholic Charities of Los Angeles, Inc. for Services to be Provided at the Transitional House for FY 2023-2026, and Related Disbursements Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Authorize the City Manager/Executive Director or his designee to execute the Agreement for Services to be Provided at the McGill House, Covina, FY 2023- 2026, for the Transitional House operation, supportive and administrative services with Catholic Charities of Los Angeles, Inc. (CCLA), subject to final approval of the form of the Agreement by the City Attorney.
Approved; 4-0 (Linares, Absent)
12.0 Acceptance of California Highway Patrol Grant Funding Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Approve Resolution CC 2023-61 accepting $499,546.72 in grant funding from the Cannabis Tax Fund Grant Program (CTFGP) under the California Highway Patrol;
2. Increasing the Police Department FY 2023-24 budget to allocate said funding; and
3. Authorize the City Manager or his designee to execute the grant documents.
Approved; 4-0 (Linares, Absent)
12.v Initiation of Proceedings for Levy and Annual Assessments Collection for FY 2023/24, Setting Public Hearing for Protests, and Declaring Intention to Annex Territory to Covina Lighting District No. 1978-79
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Adopt Resolution CC 2023-58 initiating proceedings for the annexation of territory to Covina Lighting District No. 1978-79 and the levy and collection of annual assessments related thereto commencing with FY 2023/2024, pursuant to the Provisions of Part 2 of Division 15 of California Streets and Highways Code; and
2. Adopt Resolution CC 2023-59 declaring the City's intention to annex territory to Covina. Lighting District No. 1978-79.
Approved; 4-0 (Linares, Absent)
12.w Initiation of Proceedings for Annexation Levy and Annual Assessments Collection for FY 2023/24, Setting Public Hearing for Protests, and Declaring 10 Intention to Annex Territories to Covina Landscape District No. 1 — Zones 15, 16,17and 18
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Adopt Resolution CC 2023-56 initiating proceedings for the annexation of territory (Zones 15, 16, 17 and 18) to Covina Landscape District No. 1 and the levy and collection of annual assessments related thereto commencing with FY 2023/2024, pursuant to the Provisions of Part 2 of Division 15 of California Streets and Highways Code; and
2. Adopt Resolution CC 2023-57 declaring the City's intention to annex territory (Zones 15, 16, 17 and 18), levy and collect annual assessments and call for a property owner protest proceedings for the Covina Landscape District No. 1.
Approved; 4-0 (Linares, Absent)
12.x Transfer of Ownership of Police Canine
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
That the City Council approve the retirement and transfer of ownership of CPD K9 Jarno.
Approved; 4-0 (Linares, Absent)
12.y Resolution CC 2023-60 to Increase Funding for the Workman Avenue Rehabilitation Project by $65,000 for Additional Water Improvements Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Adoption of Resolution CC 2023-60 - Appropriating $65,000 from the Water Capital Improvement Fund Balance to the Workman Ave Rehabilitation Project (account no. 6011-5080-55430-P2307) to provide additional funding necessary to complete the water service improvements on Workman Avenue.
Approved; 4-0 (Linares, Absent)
12.z Agreement between All City Management Services, Inc. and the City of Covina for School Crossing Guard Services
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Approve the agreement between All City Management Services, Inc. and the City of Covina for school crossing guard services for fiscal year 2023-24; and authorize the City Manager or his designee to execute the agreement; and 1�1
2. Approve the crossing guard cost sharing agreements between the City of Covina and Covina Valley Unified School District and Charter Oak Unified School District and authorize the City Manager or his designee to execute agreement.
Approved; 4-0 (Linares, Absent)
12.aa A Resolution of the City Council of the City of Covina Proclaiming June As LGBTQ+ Pride Month
Councilmember Cortez read the LGBTQ+ Pride Month Proclamation and invited Sonnie Swentson and partner, Covina Residents, to the podium to accept the proclamation.
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
That the City Council consider approving Resolution CC 2023-63.
Approved; 4-0 (Linares, Absent)
13. NEW BUSINESS
13.a Consideration of Resolution CC 2023-43, Approving the Infrastructure Financing Plan (IFP) and Allocating a Portion of the City's Incremental Property Tax Revenue for the Covina Enhanced Infrastructure Financing District (EIFD) and Authorizing Other Action
The agenda report and presentation were provided by Felicia Williams, Senior Vice President, and Joseph Dieguez, Senior Vice President, Kosmont Companies.
Councilmember Cortez and Mayor Pro Tem King asked questions regarding potential future annexations to the district, the proposed project list and whether EIFD's could be subject to future dissolution, similar to former redevelopment agencies.
Mr. Dieguez and Ms. Williams responded to these questions.
There were no public comments.
Motion made by: Councilmember Delgado
Seconded by: Councilmember Cortez
Adopt Resolution CC 2023-43, Approving the IFP and Allocating a Portion of the City's Incremental Property Tax Revenue for the EIFD and Authorizing Other Actions Related Thereto.
Approved; 4-0 (Linares, Absent)
12 14. ADJOURNMENT
Mayor Allen announced that the July 4, 2023, Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority Meeting will be cancelled in observance of the Fourth of July holiday.
At 8:22 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to its next regular meeting of the Council/Agency/Authority scheduled for July 18, 2023, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.
Fabian Velez, Chief Deputy City Clerk
Walter Allen III, Mayor/Chair
13