CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
July 18, 2023, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Absent: Hector Delgado
John C. King
Victor Linares
Mayor Pro Tem/Vice-Chair Walter Allen, III
Mayor/Chair Patricia Cortez
Staff Absent:
City Clerk Drew Aleman (Elected Member)
City Treasurer Neil Polzin (Elected Member)
City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief David Povero
Administrative Services Director Anita Agramonte
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Public Works Director Andy Bullington
Deputy City Manager Angel Carrillo
Deputy City Clerk Fabian Velez
Interim Chief Deputy City Clerk Evelyn Leach
eSCRIBE Administrator(Forms)
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1. CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING —OPEN SESSION 7:30 PM
2. CALL TO ORDER
3. ROLL CALL
4. PLEDGE OF ALLEGIANCE
Led by Councilmember Cortez
5. INVOCATION
Given Police Chaplain Michael Callahan
6. PRESENTATIONS
6.a K9 Jarno Retirement Presentation
7. PUBLIC COMMENTS
8. COUNCIL/AGENCY/AUTHORITY COMMENTS
9. CITY MANAGER COMMENTS
10. CONSENT CALENDAR
10.a Minutes
Approve the Minutes of the June 20, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
10.b Payment of Demands
Approve Payment of Demands in the amount of $5,012,642.27
10.c City of Covina Investment Report for Month Ended June 30, 2023 Receive and File.
10.d Officer Wellness and Mental Health Grant
Approve Resolution CC 2023-69 increasing the FY 2023-24 Police Department budget to appropriate $40,720.79
10.e Azusa Avenue Sidewalk Renovation Project from Arrow Highway to Badillo Street — Award of Contract to FS Contractors, Inc. for an Amount Not -to - Exceed $442,250.00
1. Approve plans and specifications for the Azusa Avenue Sidewalk Renovation Project
from Arrow Highway to Badillo Street;
2. Award a contract for the Azusa Avenue Sidewalk Renovation Project from Arrow
2 Highway to Badillo Street to FS Contractors, Inc. as the lowest responsive and responsible bidder in an amount of $442,250 and authorize the City Manager to
execute the Contract
3. Authorize an amount of $10,000 for any unforeseen construction expenses; and
4. Approve Resolution CC 2023-64 to appropriate $30,000 from Environmental Fund
Balance and $22,250 from Proposition A.
10.f Bus Shelter Installation Project — Final Acceptance and Filing Notice of Completion
1. Accept the work completed by E.C. Construction Co.; and
2. Authorize the City Clerk to file a Notice of Completion.
10.g City -Wide Alleyway Resurfacing Project
1. Award a contract for the City -Wide Alley Repair Project to G.M. Sager Construction., Inc. as the lowest responsive and responsible bidder in an amount not -to -exceed $173,145 and authorize the City Manager to execute the contract; and
2. Authorize an amount of $17,314.50 (10% of overall contract amount) as a contingency to cover the cost of unforeseen construction expenses.
10.h Covina Recreation Village Project — Award of Contract for Construction Management & Grant Management Services to Siterep Construction Services, Inc. for an Amount of $929,662.20
1. Award a construction management services and grant management services contract for the Covina Recreation Village Project to Siterep Construction Services, Inc. as the responsive and responsible bidder in an amount of $929,662.20 and authorize the City Manager to execute the contract; and
2. Establish a contingency allowance of $100,000 for additional services if needed.
10.i Hollenbeck Park Pickleball Court Construction Project — Project No. P2404 — Award of Contract to Siterep Construction Services, Inc. for an Amount of $217,364
1. Approve plans and specifications for the Hollenbeck Park Pickleball Court Construction Project — Project No. P2404;
2. Award a contract for the Hollenbeck Park Pickleball Court Construction Project — Project No. P2404 to Siterep Construction Services, Inc. as the lowest responsive and responsible bidder in an amount not -to -exceed $217,364 and authorize the City Manager to execute the contract; and
3. Authorize an amount of $20,000 as contingency to cover the cost of unforeseen construction expenses.
3 10.j Hollenbeck Park Improvements — Grant -Funded Urban Greening Revitalization Project — Project No. P2403 — Award of Contract for Design Engineering Services to CEJ Engineers, Inc. for an Amount Not -to -Exceed $78,040
Award a contract for the Hollenbeck Park Urban Greening Revitalization Project — Project No. P2403 Design Engineering Services to CEJ Engineers, Inc. as the responsible bidder in an amount not -to -exceed $78,040 and authorize the City Manager to execute the contract.
10.k Memorandum of Understanding (MOU) between Frontier Communications and the City of Covina for Conditions of Approval on the Fiber Optic Installation Project at Covina Heights
Approve a Memorandum of Understanding (MOU) between Frontier Communications and the City of Covina for Conditions of Approval pertaining to the Fiber Optic Installation Project within the Covina Heights area and authorize the City Manager to execute the MOU.
10.1 Police Department Locker Room Renovation Project — Asbestos and Lead - Based Paint (LBP) Survey Report and Abatement Monitoring
1. Award a contract for the Police Department Locker Room Renovation Project — Asbestos and Lead -Based Paint (LBP) Survey Report and Abatement Monitoring to Converse Consultants as the responsive and responsible bidder in an amount of $33,980 and authorize the City Manager to execute the contract; and
2. Authorize a contingency amount of $5,000 to cover the cost of unforeseen construction expenses.
10.m Professional Services Agreement with RKA Consulting Group for the Covina Heights Water Main Replacement Project
Authorize the City Manager to execute a Professional Services Agreement between the City of Covina and RKA Consulting Group in an amount not -to - exceed $71,950 for design engineering services for the Covina Heights Water Main Replacement Project.
10.n Street Residential Resurfacing Project — Project No. P2405 — Award of Contract for Design Engineering Services to RKA Consulting Group for an Amount Not -to -Exceed $99,730
Award a contract for the Street Residential Resurfacing Project — Project No.
P2405 for Design Engineering Services to RKA Consulting Group as the responsible bidder in an amount not -to -exceed $99,730 and authorize the City Manager to execute the contract.
10.o Third Amendment to Agreement Between the City of Covina and Social Vocational Services, Inc. for Cleaning City Park Areas and Restrooms Authorize the City Manager to execute a Third Amendment to Agreement Between the City of Covina and Social Vocational Services, Inc. for Cleaning 4 City Park Areas and Restrooms, in an amount not -to -exceed $29,994 for a one- year period between July 1, 2023 and June 30, 2024.
10.p Third Amendment to Memorandum of Agreement with the San Gabriel Valley Council of Governments for Participation in the Regional Food Recovery Program
Authorize City Manager to execute a Third Amendment to the Regional Food Recovery Program Memorandum of Agreement with the San Gabriel Valley Council of Governments to Support the Establishment of Subregional Food Recovery Hubs, and increase the budget to an amount not -to -exceed $114,236.
10.q Amendment No. 2 Extending Janitorial Service Agreement Approve Amendment No.2 Extending the Janitorial Service Agreement for the Covina Police Department.
10.r City Facility Renovation Project — Covina Park Aquatic Pump Building Roof Replacement
1. Reject Bid from Southland Roofing, Inc. as non -responsive;
2. Award a contract for the Covina Park Improvement Project — Covina Park Aquatic Pump Building Roof Replacement to Commercial Waterproof Systems, Inc. dba ERC Roofing & Waterproofing as the responsive and responsible bidder in an amount of $95,700 and authorize the City Manager to execute the Contract; and
3. Authorize an amount of $32,000 as a contingency to cover the cost of unforeseen construction expenses.
10.s Declaring Emergency Condition at Covina Center for the Performing Arts Declaring Public Interest & Necessity Requires Certain Work be Performed Without Competitive Bidding Pursuant to Public Contracts Code Sections 20168 & 22050 & Amending FY24 CIP Budget
1. Adopt Resolution CC 2023-70 declaring that the public interest and necessity demand the immediate expenditure of public money and completion of certain work without competitive bidding to safeguard life, health, or property pursuant to Chapter 2.5 (Emergency Contracting Procedures of the Public Contract Code);
2. Authorize the City Manager to execute all necessary contracts and documents with a qualified contractor to respond to the emergency conditions at the Covina Center for the Performing Arts; and
3. Adopt Resolution CC 2023-71 to amend the FY 2024 CIP Budget to reflect the addition of the Covina Center for the Performing Arts Emergency HVAC Repair Project and appropriate $169,785 in available funds from Measure CC Fund Balance to be transferred into the Covina Theater Budget; and
4. Appropriate contingency funds in the amount of $25,467.75 (15%) for unforeseen conditions that may require additional work for project completion.
10.t Covina Skate Park Project — Project No. P2207
5 1. Acknowledge that no bids were received during the 3rd bidding/advertising process published on June 15 and June 22, 2023 for the Covina Skate Park Proj ect;
2. Waive formal bidding requirements in accordance with Covina Municipal Code Chapter 2.54 and California Public Contract Code ("CPC") § 22038 (c);
3. In accordance with PCC § 22038 (c), authorize the City Manager to negotiate a contract for the construction of the Covina Skate Park Project — Project No. P2207 utilizing the competitively bid Sourcewell Contract (Contract #112420) in an amount not -to -exceed $1,500,000.
10.0 Grant -Funded Purchase of Vehicle for Conversion to Mobile Command Post That the City Council authorize the purchase of a 2022 Coachman Mirada Vehicle for purposes of converting to a mobile command post.
10.v Approving Participation in the Los Angeles Urban County Community Development Block Grant Program for the Qualification Period Beginning July 1, 2024, & Authorizing the Mayor or His Designee to Sign a Cooperation Agreement with the County of Los Angeles
That the City Council adopt City Resolution CC 2023-72 approving participation in the Los Angeles Urban County Community Development Block Grant Program and authorizing the Mayor or his designee to sign a Cooperation Agreement with the County of Los Angeles.
11. PUBLIC HEARINGS
11.a Adopt Resolution Confirming the Engineer's Report Dated June 20, 2023 and Ordering the Levying of Assessments on Covina Landscaping District No. 1 for Fiscal Year 2024
1. Conduct the public hearing and consider all testimony that may be presented; and
2. Adopt Resolution CC 2023-65 confirming the Engineer's Report dated June 20, 2023 and ordering the levying of assessments on the Covina Landscaping District No. 1 for Fiscal Year 2024.
11.b Adopt Resolution Confirming the Engineer's Report dated June 20, 2023 and Ordering the Levying of Assessments on the Covina Lighting District No. 1978-79 for Fiscal Year 2024
1. Conduct the public hearing and consider all testimony that may be presented; and
2. Adopt Resolution CC 2023-66 confirming the Engineer's Report dated June 20, 2023 and ordering the levying of assessments on the Covina Lighting District No. 1978-1979 for Fiscal Year 2024.
11.c
Approving the Engineer's Report for Levying Assessments on the Vehicle Parking District No. 1 for FY 2024 & Confirming the Engineer's Report Dated June 20, 2023 and Ordering the Levying and Collection of Assessments for Vehicle Parking District No. 1
6 1. Conduct the public hearing and consider all testimony that may be presented;
2. Adopt Resolution CC 2023-67 approving the Engineer's Report for levying assessments on the Vehicle Parking District No. 1 for Fiscal Year 2024; and
3. Adopt Resolution CC 2023-68 confirming the Engineer's Report dated June 20, 2023 and ordering the levying and collection of assessments for Vehicle Parking District No. 1 for Fiscal Year 2024.
11.d Adoption of Ordinance 23-08, Approving an Extension of Urgency Ordinance 22-06
11.e
Adopt Ordinance 23-08, "Extending Urgency Ordinance 23-06 in Establishing a Moratorium on Issuing Any Permits for Any New Redemption Centers, or the Re - Opening of Any Previously Approved but Currently Closed Redemption Centers, or the Expansion of Any Existing Redemption Center for a Period of 10 Months and 15 days".
Introduction of Ordinance 23-07, approving Zoning Code Amendment (ZCA) 23-02 — Walls, Fences and Screening Ordinance
1. Waive full reading and introduce Ordinance 23-07 entitled "Adopting Zoning Code Amendment (ZCA) 23-02, By Amending Various Sections of the Covina Municipal Code (CMC), Chapters 17.04 ("Definitions"), 17.14 ("E-1 Estate Residential Zone, Single -Family Estate"), 17.26 ("R-1-7500 Residential Zone, Single Family") and Adding Chapter 17.71 ("Walls, Fences, And Screening") to the Municipal Code and Making Findings Under CEQA"; and
2. Find the proposed Zoning Code Amendment to be exempt from the requirements of the Environmental Quality Act (CEQA) pursuant to CEQA guidelines 15303(e).
12. ADJOURNMENT
Fabian Velez, Deputy City Clerk
Walter Allen III, Mayor/Chair
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