Regular City Council Joint Meeting - August 01, 2023
CLOSED SESSION
1. CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM
2. CALL TO ORDER
3. ROLL CALL
4. PLEDGE OF ALLEGIANCE
Led by Mayor Allen
5. INVOCATION
Given by Police Chaplain Chuck Cannizzaro
6. PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
7. COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
8. CITY MANAGER COMMENTS
9. CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
9.a
Minutes
1. 2023 07 18 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the July 18, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
9.b
Payment of Demands
1. Payment of Demands June 30, 2023-July 13, 2023.pdf
2. Check Register June 30, 2023 - July 13, 2023.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $4,531,883.45
9.c
Adopt Joint Tax Sharing Resolution Approving and Accepting Negotiated Exchange of Property Tax Revenues Resulting from Annexation of Specific Property Located at 1053 E. Covina Hills Road into Los Angeles County Sanitation District No. 22
1. Adopt Tax Sharing Resolution - Annexation No. 444 (APN 8447-014-019).pdf
2. Attachment A - Resolution CC 2023-76.pdf
Staff Recommendation:
Adopt the joint tax sharing resolution, City Council Resolution CC 2023-76 approving and accepting the negotiated exchange of property tax revenues resulting from the annexation of a specific property located at 1053 E. Covina Hills Road into Los Angeles County Sanitation District No. 22.
9.d
Request to Cancel the Regular City Council Meeting of August 15, 2023
1. August CC Cancellation.pdf
Staff Recommendation:
That the City Council consider cancelling the regular scheduled City Council Meeting of August 15, 2023.
9.e
Allocating Unallocated FY23-24 CDBG Funds to the "Residential Rehabilitation Program" Project D96164-23, “Downtown Neighborhood Business Workforce Augmentation Program” Project 602621-23, and “Microenterprise Co-Work Scholarship Program” Project 602620-23
1. CDBG BUdget Amendment.pdf
2. Attachment A - Resolution CC 2023-73.pdf
Staff Recommendation:
1. Adopt Resolution CC 2023-73, Authorizing and Increase to the FY 23-24 Community Development Block Grant for Projects D96164-23, 602621-23, and 602620-23 and Amending the FY 2023-2024 Community Development Budget to reflect these changes; and
2. Authorize the City Manager or his designee to execute documents related to the FY 2023-2024 CDBG funds.
9.f
Purchase of Two New Vehicles for the Police Department Fleet
1. Vehicle purchase.pdf
2. Attachment A - Quote 1.pdf
3. Attachment B - Quote 2.pdf
Staff Recommendation:
Approve the purchase of two new vehicles in the amount of $63,505.72 and waive bidding requirements.
9.g
Agreement with Nichols Consulting Engineers, Chtd for a Trench Cut Fee Study
1. Agreement with Nichols Consulting Engineers, Chtd for a Trench Cut Fee Study.pdf
2. Attachment A - Professional Services Agreement - NCE.pdf
3. Attachment B - Nichols Consulting Engineers, Chtd Proposal.pdf Staff Recommendation:
Authorize the execution of a Professional Services Agreement with Nichols Consulting Engineers, Chtd (NCE), in an amount not-to-exceed $80,000 for a Trench Cut Fee Study (Study), and authorize the City Manager to execute the Agreement and other pertinent documents, and take such actions as are necessary to implement and administer the Agreement.
9.h
Covina Theater Seating Rail/Restaurant Restroom Construction Project – Project No. F2402– Award of Contract to Siterep Construction Services, Inc. for an Amount not-to- Exceed $33,867.08
1. 2023 0801 CCPA Sitrep Construction Services .pdf
2. Attachment A - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - Covina Theater Seating Rail-Rest Proj.pdf Staff Recommendation:
1. Award a contract for the Covina Theater Seating Rail/Restaurant Restroom Construction Project – Project No. F2402 to Siterep Construction Services, Inc. for an Amount not-to- Exceed $33,867.08 and authorize the City Manager to execute the contract.
2. Authorize a 10% contingency amount of $3,386.71 to cover the cost of unforeseen construction expenses
9.i
Traffic Signal Improvements Project Barranca Avenue and Edna Place – Final Acceptance and Filing Notice of Completion
1. Traffic Signal Improvements Project Barranca Avenue and Edna Place - Final Acceptance and Filing Notice of Completion.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
1. Accept the work performed by PTM General Engineering Services, Inc.; and
2. Authorize the City Clerk to file a Notice of Completion for the Traffic Signal Improvements Project Barranca Avenue and Edna Place.
9.j
Inspection and Confidentiality Agreement between Frontier California Inc. and the City of Covina Relating to the Properties Located at 175 E Center Street and 176 E Badillo Street
1. 2023 0801 Frontier Inspection and Confidentiality Agreement .pdf
2. Attachment A Frontier Inspection and Confidentiality Agreement.pdf Staff Recommendation:
Authorize the City Manager to execute the Inspection and Confidentiality Agreement.
9.k
Confirming Continued Existence of an Emergency Condition at the Covina Center for the Performing Arts Declaring Public Interest & Necessity Requires Certain Work be Performed Without Competitive Bidding Pursuant to Chapter 2.5 of the Public Contract Code
1. Resolution CC 2023-XX Confirming Continued Existence of an Emergency Condition at CCPA.pdf
2. Attachment A - Resolution CC 2023-77.pdf
Staff Recommendation:
Adopt Resolution CC 2023-77 Confirming Continued Existence of an Emergency Condition at the Covina Center for the Performing Arts Declaring Public Interest & Necessity Requires Certain Work be Performed Without Competitive Bidding Pursuant to Chapter 2.5 (Emergency Contracting Procedures) of the Public Contract Code.
9.l
Designation of Voting Delegate and Alternates for the League of California Cities Annual Conference Which Includes the Annual Business Meeting – September 20-22, 2023
1. Designation of Voting Delegate 2023.pdf
2. Attachment A - 2023 Voting Delegate Packet.pdf
Staff Recommendation:
1. Designate
Mayor Walter Allen, III,
as the voting delegate and
Councilmember Patricia Cortez
, as the alternate to represent the City at the Annual Business Meeting of the
League of California Cities General Assembly; and
2. Direct the
Chief
Deputy City Clerk to submit the required "Voting Delegate Form" to the League's Sacramento Office no later than August 28, 2023.
9.m
Covina Skate Park Project – Award of Contract to Spohn Ranch, Inc for an Amount Not-to-Exceed $1,249,000
1. Covina Skate Park Project - Award.pdf
2. Attachment A - CONSTRUCTION CONTRACT - Spohn Ranch Inc.pdf
3. Attachment B - Spohn Ranch Inc. - Covina-CA Sourcewell Proposal 7.7.23.pdf
4. Attachment C - Resolution CC 2023-XX.pdf
5. Attachment D - City of Covina Proposal - Covina Skate Park Project Siterep.pdf
6. Attachment E - PROFESSIONAL SERVICES AGREEMENT - Siterep Construction Services, Inc - Covina Skate Park Project.pdf Staff Recommendation:
1. Authorize the City Manager to execute a contract with Spohn Ranch, Inc in an amount not-to-exceed $1,249,000 and dispense with competitive proposals pursuant to Negotiated Contract Agreement per Covina Municipal Code Chapter 2.54 and Public Contract Code Section 22038 (c);
2. Authorize an amount of $187,350 (15%) as a contingency to cover the cost of unforeseen construction expenses;
3. Adopt Resolution CC 2023-78 appropriating an additional $608,510 from available Measure CC Fund Balance to be transferred into the Parks CIP for the construction of the project;
4. Authorize the City Council to defer two (2) approved planned Park Capital Improvement Projects (Senior Center Monument Sign Project and the Covina Park Tennis Court Fencing Replacement Project) in the FY 2023-24 Capital Improvement Program that were proposed to be funded by Measure CC and utilize $250,000 from those projects towards the Covina Skate Park Project; and
5. Authorize the City Manager to execute a Professional Services Agreement with Siterep Construction Services to provide inspection services for the Covina Skate Park Project in an amount not-to-exceed $50,160.
9.n
Adoption of Ordinance 23-07
1. Ord 23-07 Staff Report .pdf
2. Ordinance 23-07.pdf
Staff Recommendation:
That the City Council adopt Ordinance 23-07, entitled “Adopting Zoning Code Amendment (ZCA) 23-02, By Amending Various Sections of the Covina Municipal Code (CMC), Chapters 17.04 (“Definitions”), 17.14 (“E-1 Estate Residential Zone, Single-Family Estate”), 17.26 (“R-1-7500 Residential Zone, Single Family”) and Adding Chapter 17.71 (“Walls, Fences, and Screening”) to the Municipal Code and Making Findings Under CEQA”; and Find the proposed Zoning Code Amendment to be exempt from the requirements of the Environmental Quality Act (CEQA) pursuant to CEQA guidelines 15303(e).
9.o
Repealing Resolution CC 2023-56 – Declaring Intention to Annex Territories to Covina Landscape District No. 1 – Zones 15, 16, 17 and 18
1. Declaring Intention to Annex Territories to Covina Landscape District No. 1 - Zones 15, 16, 17 and 18.pdf
2. Attachment A - Resolution CC 2023-74.pdf
Staff Recommendation:
1. Repeal Resolution CC 2023-56 and reschedule August 15, 2023 Public Hearing to September 5, 2023; and
2. Adopt Resolution CC 2023-74 – A Resolution of the City Council of the City of Covina, California, Repealing Resolution CC 2023-56, Declaring the City’s Intention to Annex Territories to the Covina Landscape Maintenance District No. 1 as Zone 15, 16, 17 and 18 and to Levy and Collect Annual Assessments Related Thereto Commencing Fiscal Year 2023/2024, Pursuant to the Provisions of Part 2 of Division 15 of the California Streets and Highways Code, Setting a Public Hearing on the Formation of the Assessment District and the Levy of the Proposed Assessment, and Calling for a Property Owner Protest Proceeding to Submit to the Qualified Property Owners the Question of Levying such Assessments for said Annexation Territories Pursuant to the Provisions of the California Constitution, Article XIIID.
9.p
Repealing Resolution CC 2023-58 – Declaring Intention to Annex Territories to Covina Lighting District No. 1978-79
1. Declaring Intention to Annex Territories to Covina Lighting District No. 1978-79.pdf
2. Attachment A - Resolution CC 2023-75.pdf
Staff Recommendation:
1. Repeal Resolution CC 2023-58 and reschedule August 15, 2023 Public Hearing to September 5, 2023; and
2. Adopt Resolution CC 2023-75 – A Resolution of the City Council of the City of Covina, California, Repealing Resolution CC 2023-59, Declaring the City’s Intention to Annex Territory to the Covina Lighting District No. 1978-79 and to Levy and Collect Annual Assessments Related Thereto Commencing Fiscal Year 2023/2024, Pursuant to the Provisions of Part 2 of Division 15 of the California Streets and Highways Code, Setting a Public Hearing on the Formation of the Assessment District and the Levy of the Proposed Assessment, and Calling for a Property Owner Protest Proceeding to Submit to the Qualified Property Owners the Question of Levying Such Assessments for Said Annexation Territory Pursuant to the Provisions of the California Constitution, Article XIIID.
9.q
Appropriation of Funds to the FY24 Police Department Budget
1. Appropriation of funds to the FY24 Police Department Budget.pdf
2. Attachment A - Resolution CC 2023-80.pdf
Staff Recommendation:
Approve Resolution CC 2023-80 Appropriating $27,080.01 of funds to the FY24 Police Department Budget.
10. PUBLIC HEARINGS
10.a
Public Hearing for the Expenditure of the 2023 Edward Byrne Memorial Justice Assistance Grant (JAG)
1. JAG 2023.pdf
Staff Recommendation:
Hold the public hearing and receive and file proposed program for expenditure of 2023 Edward Byrne Memorial Justice Assistance Grant (JAG).
10.b
Public Hearing to Consider the Adoption of Various Fees Related to the Commercial Cannabis Permit Program
1. Cannabis Fees.pdf
2. Attachment A - Resolution CC 2023-79.pdf
3. Attachment B - Public Hearing Notice.pdf
Staff Recommendation:
That the City Council:
1. Conduct a public hearing to receive testimony and comments regarding the proposed fees related to the Commercial Cannabis Permit Program; and
2. Upon concluding the public hearing, adopt Resolution CC 2023-79, adopting a fee schedule and establishing user fees pertaining to the Commercial Cannabis Permit Program
11. NEW BUSINESS
11.a
Request to Approve a Management Agreement between the City of Covina and FoundrSpace LLC for a Co-Working Space at 401 N. Citrus Avenue
1. Request to Approve a Management Agreement between the City of Covina and FoundrSpace for 401 N. Citrus Co-Working Space.pdf
2. Attachment A - RFQ.pdf
3. Attachment B - FoundrSpace RFQ Response.pdf
4. Attachment C - Co-Work managment Agreement.pdf
Staff Recommendation:
Approve the Management Agreement and authorize the City Manager or his designee to sign all necessary documents.
12. ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for September 5, 2023, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.