CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
September 5, 2023, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Patricia Cortez
Councilmember Victor Linares
Mayor Pro Tem/Vice-Chair John C. King
Mayor/Chair Walter Allen, III
Councilmembers Absent: Councilmember Hector Delgado
Staff Present:
City Clerk Drew Aleman (Elected Member)
City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief David Povero
Administrative Services Director Anita Agramonte
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Public Works Director Andy Bullington
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
Staff Absent: City Treasurer Neil Polzin (Elected Member) 1 CLOSED SESSION
1. REGULAR CLOSED SESSION - WAS NOT HELD
JOINT MEETING —OPEN SESSION 7:30 PM
2. CALL TO ORDER
Mayor Allen called the meeting to order at 7:51 p.m.
3. ROLL CALL
4. PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem King
5. INVOCATION
Given by Deacon David Rose
6. SPECIAL CLOSED SESSION REPORT
City Attorney Lee announced that there was no reportable action taken and direction was given to staff.
7. PRESENTATIONS
7.a Chiari Malformation Awareness Month
A proclamation declaring September 2023 as "Chiari Malformation Awareness Month" in Covina was read into the record and presented to Neika Montes.
7.b Pink Patch Project Kick -Off
A background on the Pink Patch Project and event timeline for this year was presented by Police Chief Povero.
8. PUBLIC COMMENTS
Charter Oak Unified School District Board President Cristian Aguilar introduced Charter Oak Unified School District Board Vice President Kristin McGuire, Charter Oak Unified School District Board Members David Rose and Gregg Peterson, and Charter Oak Unified School District Superintendent Dr. Jeffrey Jordan. Mr. Aguilar also thanked the City Council for their continued partnership over the years and presented a token of appreciation.
Resident Mike Varela commented regarding his concerns over safety, overnight and alleyway parking, dumping in allies, street vendors, and how citizens can help enforcement.
9. COUNCIL/AGENCY/AUTHORITY COMMENTS
Mayor Pro Tem King requested that the City Council adjourn in memory of Former City Councilmember Henry Morgan.
2 Councilmember Cortez thanked the Parks and Recreation staff for their efforts with the many great events this summer and stated she was looking forward to the upcoming holiday season.
Mayor Allen also requested to adjourn the meeting in memory of Former Covina Police Department Lieutenant Ron Mckee. He also noted the updates and improvements occurring around the City including water improvements, road improvements, and construction of the Pickleball court and skatepark.
10. CITY MANAGER COMMENTS
City Manager Marcarello requested that the City Council remove Consent Calendar Item #11.d from the agenda so that staff may further review the item before being considered for approval.
11. CONSENT CALENDAR
Mayor Allen removed Consent Calendar Item #11.d from consideration and Councilmember Cortez requested Consent Calendar Item #11.j be pulled for separate discussion.
11.a Minutes
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Approve the Minutes of the August 1, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (4 to 0); Delgado Absent
11.b Payment of Demands
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Approve Payment of Demands in the amount of $8,171,517.16 Approved (4 to 0); Delgado Absent
11.c City of Covina Investment Report for Month Ended July 31, 2023 Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Receive and File.
Approved (4 to 0); Delgado Absent
11.e Vehicle Replacements for the Covina Police Department 3 Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Replace Patrol Vehicles P3 and P7 and Approve Resolution CC 2023-83 allocating funding to the Central Equipment Motor Vehicle Account.
Approved (4 to 0); Delgado Absent
11.f Award Professional Service Agreement to Pacific Parking Systems, Inc. (PPSI) for the Procurement & Installation of Pay Stations for the Metrolink and Civic Center Parking Structures
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Award Professional Services Agreement to Pacific Parking Systems, Inc. (PPSI) for the procurement, installation, and maintenance of five new pay stations at the Civic Center and Metrolink Parking Structures for the not -to -exceed amount of $58,510.45, and authorize the City Manager to execute the agreement.
Approved (4 to 0); Delgado Absent
11.g
Covina Recreation Village Project — Award of Contract for Engineering and Architectural Consulting Support to Montenegro Consultants, Inc. for an Amount Not -To -Exceed $70,000
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Award a contract for the Covina Recreation Village Project for Engineering and Architectural consulting support to Montenegro Consultant Inc. for an Amount Not -To Exceed $70,000 and authorize the City Manager to execute the contract.
Approved (4 to 0); Delgado Absent
11.h Supplemental Funding Allocation for the Hollenbeck Park Pickleball Court Construction Project — Project No. P2404 by $112,293 for Additional Project Management and Inspection Services and the Installation of Solar Lighting Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
1. Increase contract funding for the Hollenbeck Park Pickleball Court Construction Project — Project No. P2404 with Siterep Construction Services, Inc. in the amount of $87,413 for solar court lighting system to illuminate pickleball courts during evening hours;
2. Authorize the City Manager or his designee to sign all contract documents with CEJ Engineers Inc in the amount of $24,880 for project management and inspection services; and
3. Adopt Resolution CC 2023-85 transferring monies from the General Fund to the Parks CIP Fund for use for this project.
4 Approved (4 to 0); Delgado Absent
11.i Workman Avenue Street Rehabilitation Project — Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
1. Accept the work performed by Gentry Brothers, Inc; and
2. Authorize the City Clerk to file a Notice of Completion for the Workman Avenue Street Rehabilitation Project.
Approved (4 to 0); Delgado Absent
11.j Badillo Street and Banna Avenue Bioswale Installation Project — Project No. 2406 — Award of Contract to FS Contractors, Inc for an Amount Not -To - Exceed $99,000
Councilmember Cortez abstained from the item out of an abundance of caution due to the proximity of her residence to the item's proposed location.
Councilmember Cortez left the dais at 8:23 p.m., before a motion and vote were made, and returned to the dais at 8:24 p.m., after a motion and vote were made.
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Linares
1. Approve plans and specifications for the Badillo Street and Banna Avenue Bioswale Installation Project — Project No. P2406;
2. Award a contract for the Badillo Street and Banna Avenue Bioswale Installation Project — Project No. P2406 to FS Contractors, Inc as the lowest responsive and responsible bidder in an amount of $99,000 and authorize the City Manager to execute the contract;
3. Authorize an amount of $15,000 as contingency to cover the cost of unforeseen construction expenses; and
4. Authorize the City Manager to execute a Professional Services Agreement with CEJ Engineers in an amount of $24,520 for construction management and inspection management services.
Approved (3 to 0); Cortez Abstain; Delgado Absent
11.k Professional Services Agreement with RKA Consulting Group for Traffic Signal Improvements Project
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Authorize the City Manager to execute a Professional Services Agreement (PSA) between the City of Covina and RKA Consulting Group, Inc in an amount not -to - exceed $52,680 for design engineering services for the Traffic Signal 5 Improvements Project at the Citrus Avenue at Cypress Street and San Bernardino Road at Grand Avenue Intersections.
Approved (4 to 0); Delgado Absent
Covina Heritage House Repair Project — Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
1. Accept the work performed by West Coast Design and Renovations, LLC.; and
2. Authorize the City Clerk to file a Notice of Completion for the Covina Heritage House Repair Project.
Approved (4 to 0); Delgado Absent
11.m Award Contract to Fuel Sery of Montclair for the Purchase and Installation of Two (2) Dresser Wayne Digital Fuel Pump Dispensing Units Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Authorize the City Manager to execute all contract documents with Fuel Sery of Montclair for the purchase and installation of two (2) Dresser Wayne Digital Fuel Pump Dispensing Units in an amount not -to -exceed $37,195.45.
Approved (4 to 0); Delgado Absent
11.n City -Wide Manhole/Trench Adjustment Project — Project No. S2301 — Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
1. Accept the work performed by GRBCON, Inc.; and
2. Authorize the City Clerk to file a Notice of Completion for the City -Wide Manhole/Trench Adjustment Project — Project No. 52301
Approved (4 to 0); Delgado Absent
11.o Badillo Street and Azusa Avenue Water Main Replacement Project — Project No. W2402 — Award of Contract to GRBCON, Inc in the Amount of $814,045 and Adopt Resolution CC 2023-84 Appropriating $420,000 in ARPA Funds for Completion of this Project
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
1. Approve plans and specifications for the Badillo Street and Azusa Avenue Water Main Replacement Project — Project No. W2402;
6 2. Award a contract for the Badillo Street and Azusa Avenue Water Main Replacement Project — Project No. W2402 to GRBCON, Inc. as the lowest responsive and responsible bidder in the amount of $814,045 and authorize the City Manager to execute the Contract;
3. Authorize a contingency amount of $50,000 for any unforeseen construction expenses;
4. Authorize the City Manager to execute a Professional Services Agreement with Siterep Construction Services to provide inspection services for the Badillo Street and Azusa Ave Water Main Replacement Project in an amount not -to -exceed $50,160; and
5. Adopt Resolution CC 2023-84 appropriating $420,000 from available ARPA funds for the completion of the project.
Approved (4 to 0); Delgado Absent
11.p Covina Center for the Performing Arts Emergency HVAC Repair Project — Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
1. Accept the work performed by All Temperatures, Inc in the amount of $160,150; and
2. Authorize the City Clerk to file a Notice of Completion for the Covina Center for the Performing Arts Emergency HVAC Repair Project.
Approved (4 to 0); Delgado Absent
11.q Adopting a Records Retention Schedule and Authorizing the Destruction of Certain City Records
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
1. Adopt Joint Resolution CC 2023-87 rescinding Resolution CC 2022-89 and adopting a Records Retention Schedule; and
2. Adopt Resolution CC 2023-88 authorizing the destruction of certain City records.
Approved (4 to 0); Delgado Absent
11.r
Fire Station Facilities Repairs — Fire Station 153 Concrete and Asphalt Repair Project — Final Acceptance and Filing Notice of Completion Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
1. Accept the work performed by G.M Sager Construction., Inc.; and
2. Authorize the City Clerk to file a Notice of Completion for the Fire Station Facilities Repairs — Fire Station 153 Concrete and Asphalt Repair Project. 7 Approved (4 to 0); Delgado Absent
11.s
Amend the Exchange Agreement between Bently Real Estate, LLC and the City of Covina for the Exchange of City Right -of -Way and for the Lease of 401 N. Citrus Avenue
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Authorize the City Manager to execute an Amendment to the Exchange Agreement.
Approved (4 to 0); Delgado Absent
11.t Purchase Agreement with National Auto Fleet Group for a Service Utility Truck
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Authorize the City Manager or his designee to execute a Purchase Agreement with National Auto Fleet Group for the purchase of one (1) 2023 Dodge Ram 1500 Regular Cab Truck in an amount not -to -exceed $40,000.
Approved (4 to 0); Delgado Absent
11.0 Agreement between the City of Covina and AQMNI LLC for Creation of a Mural at 122 N. Citrus Avenue
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Authorize the execution of an Agreement between the City of Covina and AQMNI LLC in an amount not -to -exceed $66,825 for the creation of a mural on the northern exterior wall of 122 N. Citrus Avenue, and authorize the City Manager to execute the Agreement and other pertinent documents, and take such actions as are necessary to administer the Agreement.
Approved (4 to 0); Delgado Absent
11.v A Resolution of the City Council of the City of Covina, California, Denouncing Antisemitism and Condemning Hate Crimes and All Other Forms of Racism, Religious or Ethnic Bias, Discrimination, Incitement of Violence, or Targeting a Minority
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
That the City Council consider adopting Resolution CC 2023-89.
Approved (4 to 0); Delgado Absent
8 CONSENT CALENDAR ITEM PULLED FROM AGENDA
11.d Appropriation of Funds to the FY24 Police Department Budget Staff Recommendation:
Approve Resolution CC 2023-86 Appropriating $27,080.01 of funds to the FY24 Police Department Budget.
12. PUBLIC HEARINGS
12.a Adopt Resolution Ordering the Annexation of Territories to City of Covina Landscape Maintenance District No. 1, Confirming a Diagram and Assessment, Ordering the Improvements and the Levy and Collection of Assessments within Such Territories for FY 23-24
Mayor Allen opened the public hearing.
The agenda report was provided by City Engineer Rafael Fajardo.
There were no public comments, therefore, Mayor Allen closed the public hearing.
Mayor Allen announced that if anyone would like to turn in a ballot or change their vote, please do so at that time. As no one came forward and there were no questions or comments from City Council, he closed the public hearing and requested that City Clerk Aleman proceed to canvass the ballots.
City Clerk Aleman announced that four (4) ballots were received in favor of the assessment and no ballots were received in opposition; therefore, a majority protest does not exist.
Motion made by: Councilmember Cortez
Seconded by: Councilmember Linares
1. Conduct a public hearing and consider all testimony that may be forthcoming; and
2. Adopt Resolution CC 2023-81 Ordering the Annexation of Territories to City of Covina Landscape Maintenance District No. 1, Confirming a Diagram and Assessment, Ordering the Improvements, and the Levy and Collection of Assessments within such Territories for FY 2023/2024.
Approved (4 to 0); Delgado Absent
12.b Adopt Resolution Ordering the Annexation of Territory to City of Covina Lighting District No. 1978-79, Confirming a Diagram and Assessment, Ordering the Improvements, and the Levy and Collection of Assessments within Such Territory for FY 2023-24
Mayor Allen opened the public hearing.
The agenda report was provided by City Engineer Fajardo. 9 There were no public comments, therefore, Mayor Allen closed the public hearing.
Mayor Allen announced that if anyone would like to turn in a ballot or change their vote, please do so at that time. As no one came forward and there were no questions or comments from City Council, he closed the public hearing and requested that City Clerk Aleman proceed to canvass the ballots.
City Clerk Aleman announced that one (1) ballot was received in favor of the assessment and one (1) ballot was received in opposition; therefore, the City Council abandoned further action on the item.
Staff Recommendation:
1. Conduct a public hearing and consider all testimony that may be forthcoming; and
2. Adopt Resolution CC 2023-82 Ordering the Annexation of Territory to City of Covina Lighting District No. 1978-79, Confirming a Diagram and Assessment, Ordering the Improvements, and the Levy and Collection of Assessments within such Territory for FY 2023/2024
Item Abandoned
13. NEW BUSINESS
13.a Covina Irrigating Company — Board of Directors Nominee Selection Process The staff report was provided by Public Works Director Bullington.
Questions and discussion included: keeping the current Board of Director candidates in their place while accepting letters of interest, recommended qualifications for potential Board of Director candidates, communication between the Board of Directors and City Council, and the performance of the current Board of Directors.
Staff Reccomendation:
That the City Council consider the selection of representatives to serve as members of the Covina Irrigating Company Board of Directors for 2023-24 and designate the City Manager, or his appointee, to represent the City at the Annual Shareholders meeting on October 19, 2023.
Motion made by: Councilmember King
Seconded by: Mayor Allen
That the City Council:
1. Keep existing Board of Directors in place;
2. Open the opportunity for individuals interested in serving on the Board of Directors to submit a letter of interest; and
3. Adopt the list of preferred qualifications presented by staff, with an amendment to include an attribute pertaining to individuals that operate a business in the City.
10 Approved (3 to 1); Cortez No; Delgado Absent
14. ADJOURNMENT
At 8:54 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned in memory of Henry Morgan and Ron McKee, to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, September 19, 2023, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
Fabian
Walter Allen III, Mayor/Chair
ez, Chief Deputy City Clerk
11