Regular City Council Joint Meeting - September 19, 2023
CLOSED SESSION
1. CALL TO ORDER
Council/Agency/Authority Members: Patricia Cortez, Hector Delgado, Victor Linares, Mayor Pro Tem/Vice Chair John King, and Mayor/Chair Walter Allen, III
2. PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
3. CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
3.a
Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 100 N. Citrus Avenue
Agency Negotiator: Chris Marcarello, City Manager, City of Covina Negotiating Parties: Carol Springstead
Under Negotiation: Price and Terms of Payment
3.b
Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property:
626 & 602 S. Citrus Avenue, Covina
Agency Negotiator: Chris Marcarello, City Manager, City of Covina Brian Lee, Community Development Director, City of Director Negotiating Parties: Bayer Auto Group, Tenant
Under Negotiation: Price and Terms of Payment
3.c
Government Code § 54957.6 – CONFERENCE WITH LABOR NEGOTIATORS
3.d
Government Code §54956.9(d)(1) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (One potential case)
3.e
Government Code §54956.9(d)(1) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (Two potential cases)
4. RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
5. RECONVENE AND CALL TO ORDER
6. ROLL CALL
7. PLEDGE OF ALLEGIANCE
Led by Councilmember Linares
8. INVOCATION
Given by Police Chaplain Ron Butler
9. Closed Session Report
10. PRESENTATIONS
10.a
DAR Constitution Week
10.b
Domestic Violence Awareness Month Proclamation
10.c
National Night Out Presentation
11. PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
12. COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
13. CITY MANAGER COMMENTS
14. CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
14.a
Minutes
1. 2023 09 05 Minutes CC.pdf
Staff Recommendation:
Approve the Minutes of the September 5, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
14.b
Payment of Demands
1. Payment of Demands August 11, 2023-August 31, 2023.pdf
2. Check Register August 11, 2023 - August 31, 2023.pdf Staff Recommendation:
Approve Payment of Demands in the amount of $4,159,324.18
14.c
City of Covina Investment Report for Month Ended August 31, 2023
1. City of Covina Investment Report for Month Ended August 31, 2023.pdf
2. Investment Report for the Month Ended August 31, 2023.pdf Staff Recommendation:
Receive and File.
14.d
Appropriation of Donation Funds for the Demolition of the Outdoor Storage Area at the Library
1. Appropriation of donation funds for the demolition of the outdoor storage area at the Library.pdf
2. Attachment A - Resolution CC 2023-90.pdf
Staff Recommendation:
Adopt Resolution CC 2023-90 amending the Parks & Recreation and Library Services FY 2023-24 Operating Budget to allocate restricted donation revenue for the demolition of the outdoor storage area at the Library.
14.e
Minor Construction and Maintenance Services Agreement with Eagle Signs, Inc. to Replace the Covina Performing Arts Center’s Digital Marquee Sign
1. Covina Performing Arts Center - Digital Marquee Sign.pdf
2. Attachment A - Resolution CC2023-92.pdf
3. Attachment C - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - Eagle Signs, Inc.pdf
4. Attachment B - Eagle Signs Inc - Proposal.pdf
Staff Recommendation:
1. Authorize the City Manager to execute all necessary contracts and documents with Eagle Signs, Inc. to replace the inoperative digital marquee sign at the Covina Performing Arts Center with a new high-resolution light emitting diode (LED) marquee;
2. Adopt Resolution CC 2023-92 to amend the FY 2023-2024 Capital Improvement Program Budget and transfer $85,413.68 from the General Fund into the Covina Theater budget for project construction; and
3. Authorize a 10% ($8,542) contingency amount from available Measure CC Fund Balance to be transferred into the Covina Theater budget for unforeseen conditions identified during project construction.
14.f
Hollenbeck Park Urban Greening Revitalization Project – Award of Contract for Design Engineering Services to David Volz Design Landscape Architects, Inc. for an Amount Not-to-Exceed $137,374
1. Hollenbeck Park Urban Greening Revitalization Project - Award of Contract - Design.pdf
2. Attachment A - PROFESSIONAL SERVICES AGREEMENT - David Volz Design Landscape Architects, Inc. - Hollenbeck Park Design.pdf
3. Attachment C - Resolution CC2023-93.pdf
4. Attachment B - Proposal - David Volz Design Landscape Architects Inc.pdf Staff Recommendation:
1. Award a contract for the Hollenbeck Park Urban Greening Revitalization Project Design Engineering Services to David Volz Design Landscape Architects, Inc. as the responsible bidder in an amount not-to-exceed $137,374 and authorize the City Manager to execute the Contract; and
2. Approve Resolution CC 2023-93 Appropriating $37,574 from TDA Fund Balance and $60,000 from Measure W Fund Balance for Design Completion.
14.g
Request to Cancel the Regular City Council Meeting of October 3, 2023
1. October 3 CC Meeting Cancellation.pdf
Staff Recommendation:
That the City Council consider cancelling the regular scheduled City Council Meeting of October 3, 2023.
14.h
Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2022-23 to Fiscal Year 2023-24
1. Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2022-2023 to Fiscal Year 2023-2024.pdf
2. Attachment A - Resolution CC 2023-95.pdf
Staff Recommendation:
Adopt Resolution CC 2023-95 approving the Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2022-23 to Fiscal Year 2023-24.
14.i
Proposed 1st Amendment to the Professional Services Agreement with PCAM, LLC (dba Parking Company of America) to Include On-Call Fleet Maintenance and Repair Services to the Existing Transit Operations Services for Covina Dial-A-Ride Program
1. On Call Fleet Maintenance and Repair Services.pdf
2. Attachment A - PCAM, LLC Proposal - Fleet.pdf
3. Attachment B - First Amendment - PCAM, LLC.pdf
4. Attachment C - Resolution CC2023-94.pdf
Staff Recommendation:
1. Authorize the City Manager to amend the existing contract with PCAM, LLC (dba Parking Company of America), for Transit Operations Services for the addition of On-Call Fleet Maintenance and Repair Services, in an amount not-to-exceed $230,000 annually for FY 2024 thru FY 2025, with an option for two additional one-year terms upon the mutual agreement of both parties, subject to City Council authorization; and
2. Adopt Resolution CC 2023-94 appropriating $230,000 of funds from available Central Equipment Fund Balance.
14.j
Adopt Resolution Ordering the Annexation of Territory to City of Covina Lighting District No. 1978-79, Confirming a Diagram and Assessment, Ordering the Improvements, and the Levy and Collection of Assessments within Such Territory for FY 2023-24
1. Annexation to Lighting District.pdf
2. Resolution CC 2023-91.pdf
Staff Recommendation:
Adopt Resolution CC 2023-91 Ordering the Annexation of Territory to City of Covina Lighting District No. 1978-79, Confirming a Diagram and Assessment, Ordering the Improvements, and the Levy and Collection of Assessments within such Territory for FY 2023/2024.
15. CONTINUED BUSINESS
15.a
Covina Irrigating Company – Board of Directors Nominee Selection Process
1. CIC Board of Directors Election Update.pdf
2. Attachment A - Articles of Incorporation and By-Laws.pdf Staff Recommendation:
1. Nominate Covina Irrigating Company Board of Directors to Represent the City of Covina; and
2. Designate the City Manager or his appointee to represent the City at the Annual Shareholders meeting on October 19, 2023.
16. NEW BUSINESS
16.a
Consideration of a Request for Proposals Related to the City’s Commercial Cannabis Permit Program
1. Consideration of a Request for Proposals Related to the City's Commercial Cannabis Permit Program.pdf
2. Attachment A - Covina Cannabis RFP.pdf
3. Attachment B - Letter of Intent and Acknowledgment.pdf
4. Attachment F - Resolution CC 2023-96.pdf
5. Attachment D - Scoring Methodology.pdf
6. Attachment E - Zoning Verification.pdf
7. Attachment C - Schools and Parks Map.pdf
Staff Recommendation:
That the City Council consider the following actions:
1. Review and approve the Request for Proposals (RFP) document;
2. Authorize the City Manager to make any non-substantive changes to the RFP document prior to initiating a bidding process;
3. Authorize staff to solicit proposals from qualified applicants, as described in the RFP;
4. Adopt Resolution CC 2023-96, establishing process standards for applicant and/or third-party communications during the RFP process.
17. ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for October 17, 2023, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.