CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
September 19, 2023, 6:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Patricia Cortez
Councilmember Victor Linares
Mayor Pro Tem/Vice-Chair John C. King
Mayor/Chair Walter Allen, III
Councilmembers Absent: Councilmember Hector Delgado
Staff Present:
City Clerk Drew Aleman (Elected Member)
City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief David Povero
Administrative Services Director Anita Agramonte
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Public Works Director Andy Bullington
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
Staff Absent: City Treasurer Neil Polzin (Elected Member) 1 CLOSED SESSION
1. CALL TO ORDER
Mayor Allen called the Council/Agency/Authority meeting to order at 6:42 p.m. with Councilmember Cortez, Mayor Pro Tem King, and Mayor Allen present.
2. PUBLIC COMMENTS
There were no public comments.
3. CLOSED SESSION
City Attorney Lee announced that, regarding closed session item 3.d and 3.e, the existing facts and circumstances relate to the termination of a participant from a transitional house program operated by Catholic Charities of Los Angeles on property owned by the City of Covina/Covina Housing Authority.
3.a Government Code § 54956.8 — CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property: 100 N. Citrus Avenue
Agency Negotiator: Chris Marcarello, City Manager, City of Covina Negotiating Parties: Carol Springstead
Under Negotiation: Price and Terms of Payment
3.b Government Code § 54956.8 — CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property:
Agency Negotiator:
Negotiating Parties:
Under Negotiation:
626 & 602 S. Citrus Avenue, Covina
Chris Marcarello, City Manager, City of Covina
Brian Lee, Community Development Director, City of
Director
Bayer Auto Group, Tenant
Price and Terms of Payment
3.c Government Code § 54957.6 — CONFERENCE WITH LABOR
NEGOTIATORS
3.d Government Code §54956.9(d)(1) CONFERENCE WITH LEGAL
COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9:
(One potential case)
3.e Government Code §54956.9(d)(1) CONFERENCE WITH LEGAL
COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (Two potential cases)
4. RECESS
Mayor Allen recessed the Council to Closed Session at 6:43 p.m. 2 JOINT MEETING —OPEN SESSION 7:30 PM
5. RECONVENE AND CALL TO ORDER
Mayor Allen called the Council/Agency/Authority meeting to order at 7:36 p.m. with all Councilmembers present except Councilmember Delgado, who had an excused absence.
6. ROLL CALL
7. PLEDGE OF ALLEGIANCE
Led by Councilmember Linares
8. INVOCATION
Given by Police Chaplain Ron Butler
9. CLOSED SESSION REPORT
City Attorney Lee announced that direction to initiate, or intervene, in an action has been given. Once the action has been formally commenced, the particulars of the action will be disclosed to any person upon inquiry unless to do so would jeopardize the City's ability to effectuate service of process on one or more unserved parties, or that to do would jeopardize its ability to conclude existing settlement negotiations to the City's advantage.
10. PRESENTATIONS
10.a DAR Constitution Week
Mayor Allen read a proclamation into the record which honored the drafting of the Constitution of the United States of America. Caitlyn King, Regent of the Daughters of the American Revolution (DAR), provided information on the history of Constitution Week and the goals of the DAR.
10.b Domestic Violence Awareness Month Proclamation
Mayor Allen read a proclamation into the record which declared October 2023 as Domestic Violence Awareness Month and presented the proclamation to Community Service Officer (CSO) Jenica Morin and YWCA Director Anna Interiano. YWCA Director Interiano thanked the City for the proclamation and their partnership with various programs. CSO Morin invited members of the community to the events taking place on October 6th at Campsite Brewery, October l9th at Edna Vees, and the candlelight vigil being held on October 26th to honor those who lost their lives to domestic violence.
10.c National Night Out Presentation
Police Chief Povero introduced the National Night Out Team, consisting of Police Lieutenant Ryan Davis, Police Sargent Timothy Statler, CSO Morin, and Associate Planner Stephanie Stabio, and provided a brief background on the event. Associate Planner Stabio provided information on the itinerary and entertainment scheduled for the event.
11. PUBLIC COMMENTS
3 r..
Thuy Pham of the Holy Trinity Church invited the community to the St. Michael and all Angels Evensong event, which honors first responders and medical professionals.
Ryan Wines of Golf Envy invited to community to visit their new indoor golf simulator business in the downtown area.
12. COUNCIL/AGENCY/AUTHORITY COMMENTS
Mayor Pro Tem King thanked the Daughters of the American Revolution for making the Constitution of the United States important. He invited the community to participate in a blood drive being held at Northview High School on October 4th from 9 a.m. to 2 p.m. He also stated his excitement for National Night Out.
Mayor Allen noted some of the great items on the Consent Calendar including the Library improvement, the new digital display for the Covina Theater, and the grant funded improvements for Hollenbeck Park. Mayor Allen reminded the community about Thunderfest, being held in Downtown Covina on Saturday October 14th from 4 p.m. to 9 p.m. He also gave a shout out and thanked Harry Basil and the Laugh Factory staff for being able to draw in patrons from all over the region. Lastly, he requested to adjourn in memory of fallen Los Angeles County Sheriff Deputy Ryan Clinkunbroomer.
13. CITY MANAGER COMMENTS
None.
14. CONSENT CALENDAR
In response to an inquiry from Mayor Pro Tem King, City Manager Marcarello informed the City Council that there will be a six -week lead time for the digital sign related to Consent Calendar Item #14.e.
14.a Minutes
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Linares
Approve the Minutes of the September 5, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (4 to 0); Delgado Absent
14.b Payment of Demands
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Linares
Approve Payment of Demands in the amount of $4,159,324.18 Approved (4 to 0); Delgado Absent
14.c City of Covina Investment Report for Month Ended August 31, 2023 4 Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Linares
Receive and File.
Approved (4 to 0); Delgado Absent
14.d Appropriation of Donation Funds for the Demolition of the Outdoor Storage Area at the Library
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Linares
Adopt Resolution CC 2023-90 amending the Parks & Recreation and Library Services FY 2023-24 Operating Budget to allocate restricted donation revenue for the demolition of the outdoor storage area at the Library.
Approved (4 to 0); Delgado Absent
14.e Minor Construction and Maintenance Services Agreement with Eagle Signs, Inc. to Replace the Covina Performing Arts Center's Digital Marquee Sign Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Linares
1. Authorize the City Manager to execute all necessary contracts and documents with Eagle Signs, Inc. to replace the inoperative digital marquee sign at the Covina Performing Arts Center with a new high -resolution light emitting diode (LED) marquee;
2. Adopt Resolution CC 2023-92 to amend the FY 2023-2024 Capital Improvement Program Budget and transfer $85,413.68 from the General Fund into the Covina Theater budget for project construction; and
3. Authorize a 10% ($8,542) contingency amount from available Measure CC Fund Balance to be transferred into the Covina Theater budget for unforeseen conditions identified during project construction.
Approved (4 to 0); Delgado Absent
14.f Hollenbeck Park Urban Greening Revitalization Project — Award of Contract for Design Engineering Services to David Volz Design Landscape Architects, Inc. for an Amount Not -to -Exceed $137,374
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Linares
1. Award a contract for the Hollenbeck Park Urban Greening Revitalization Project Design Engineering Services to David Volz Design Landscape Architects, Inc. as the responsible bidder in an amount not -to -exceed $137,374 and authorize the City Manager to execute the Contract; and 5 2. Approve Resolution CC 2023-93 Appropriating $37,574 from TDA Fund Balance and $60,000 from Measure W Fund Balance for Design Completion.
Approved (4 to 0); Delgado Absent
14.g Request to Cancel the Regular City Council Meeting of October 3, 2023 Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Linares
That the City Council consider cancelling the regular scheduled City Council Meeting of October 3, 2023.
Approved (4 to 0); Delgado Absent
14.h Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2022-23 to Fiscal Year 2023-24
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Linares
Adopt Resolution CC 2023-95 approving the Carryover of Encumbrances and Continuing Appropriations from Fiscal Year 2022-23 to Fiscal Year 2023-24.
Approved (4 to 0); Delgado Absent
14.i Proposed 1st Amendment to the Professional Services Agreement with PCAM, LLC (dba Parking Company of America) to Include On -Call Fleet Maintenance and Repair Services to the Existing Transit Operations Services for Covina Dial -A -Ride Program
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Linares
1. Authorize the City Manager to amend the existing contract with PCAM, LLC (dba Parking Company of America), for Transit Operations Services for the addition of On -Call Fleet Maintenance and Repair Services, in an amount not - to -exceed $230,000 annually for FY 2024 thru FY 2025, with an option for two additional one-year terms upon the mutual agreement of both parties, subject to City Council authorization; and
2. Adopt Resolution CC 2023-94 appropriating $230,000 of funds from available Central Equipment Fund Balance.
Approved (4 to 0); Delgado Absent
14.j Adopt Resolution Ordering the Annexation of Territory to City of Covina Lighting District No. 1978-79, Confirming a Diagram and Assessment, Ordering the Improvements, and the Levy and Collection of Assessments within Such Territory for FY 2023-24
6 Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Linares
Adopt Resolution CC 2023-91 Ordering the Annexation of Territory to City of Covina Lighting District No. 1978-79, Confirming a Diagram and Assessment, Ordering the Improvements, and the Levy and Collection of Assessments within such Territory for FY 2023/2024.
Approved (4 to 0); Delgado Absent
15. CONTINUED BUSINESS
15.a Covina Irrigating Company — Board of Directors Nominee Selection Process A brief report and background on the item were provided by City Manager Marcarello and Public Works Director Bullington.
Councilmember Cortez stated she had no issue with the current members of the Board of Directors and suggested a meeting to review their last year of service and give the opportunity to provide updates before the October 19th shareholder meeting. Mayor Allen, Mayor Pro Tem, King, and Councilmember Linares agreed with and echoed Councilmember Cortez's comments.
Staff Recommendation:
1. Nominate Covina Irrigating Company Board of Directors to Represent the City of Covina; and
2. Designate the City Manager or his appointee to represent the City at the Annual Shareholders meeting on October 19, 2023.
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem King
1. Keep the current Covina Irrigating Company Board of Directors in place to represent the City of Covina;
2. Direct staff to schedule a meeting between the City Council and the Board of Directors before October 19; and
3. Designate the City Manager or his appointee to represent the City at the Annual Shareholders meeting on October 19, 2023.
Approved (4 to 0); Delgado Absent
16. NEW BUSINESS
16.a Consideration of a Request for Proposals Related to the City's Commercial Cannabis Permit Program
The agenda report was provided by City Manager Marcarello and consultant Michael Busch.
7 Questions and discussion included thanking staff and the ad hoc committee for their work over the past three years to put this item together, background checks for investors of those applying for a cannabis license, who will be conducting the interview panels, and feelings of opposition for the item.
Motion made by: Councilmember Linares
Seconded by: Councilmember King
That the City Council consider the following actions:
1. Review and approve the Request for Proposals (RFP) document;
2. Authorize the City Manager to make any non -substantive changes to the RFP document prior to initiating a bidding process;
3. Authorize staff to solicit proposals from qualified applicants, as described in the RFP;
4. Adopt Resolution CC 2023-96, establishing process standards for applicant and/or third -party communications during the RFP process.
Approved (3 to 1); Allen No; Delgado Absent
17. ADJOURNMENT
At 8:34 p.m., the meeting of the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority was adjourned in memory of fallen Los Angeles County Sheriff Deputy Ryan Clinkunbroomer to its next regular meeting of the Council/Agency/Authority on Tuesday, October 17, 2023, at 6:30 p.m. for closed session and 7:30 p.m. for open session in the Council Chamber of City Hall located at 125 East College Street, Covina, CA 91723.
Fkbian Velez, Chief Deputy City Clerk
J
Walter Allen III, Mayor/Chair
8