Regular City Council Joint Meeting - October 17, 2023
CLOSED SESSION
1. CALL TO ORDER
Council/Agency/Authority Members: Patricia Cortez, Hector Delgado, Victor Linares, Mayor Pro Tem/Vice Chair John King, and Mayor/Chair Walter Allen, III
2. PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
3. CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
3.a
Government Code §54956.9(d)(1) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Name of case: Eddie Herrera v. City of Covina, et al; Case No: 22STCV16728
3.b
Government Code § 54957.6 – CONFERENCE WITH LABOR NEGOTIATORS
3.c
Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 100 N. Citrus Avenue
Agency Negotiator: Chris Marcarello, City Manager, City of Covina Negotiating Parties: Carol Springstead
Under Negotiation: Price and Terms of Payment
3.d
Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS Negotiators: Covina Irrigating Company
4. RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
5. RECONVENE AND CALL TO ORDER
6. ROLL CALL
7. PLEDGE OF ALLEGIANCE
Led by Mayor Allen
8. INVOCATION
Given by Police Chaplain David Truax
9. CLOSED SESSION REPORT
10. PRESENTATIONS
10.a
Code Enforcement Officer Appreciation Week
10.b
Red Ribbon Week
10.c
National Family Literacy Day
10.d
2023 SGVCOG Update
11. PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
12. COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
13. CITY MANAGER COMMENTS
14. CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
14.a
Minutes
1. 2023 09 05 Minutes Special Closed CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the September 5, 2023, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
14.b
Minutes
1. 2023 09 19 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the September 19, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority
14.c
Minutes
1. 2023 09 28 Minutes Special Closed CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the September 28, 2023, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority
14.d
Payment of Demands
1. Payment of Demands September 1, 2023 - September 28, 2023.pdf
2. Check Register September 1, 2023 - September 28, 2023.pdf Staff Recommendation:
Approve Payment of Demands in the amount of $6,363,958.65
14.e
City of Covina Investment Report for Month Ended September 30, 2023
1. City of Covina Investment Report for the Month Ended September 30, 2023.pdf
2. City of Covina investment Report for the Month Ended September 30 2023.pdf Staff Recommendation:
Receive and File.
14.f
Front Street Water Main Installation Project – Final Acceptance and Filing Notice of Completion
1. Front Street Water Main Installation Project - NOC.pdf
2. Attachment A - Notice of Completion(2).pdf
Staff Recommendation:
1. Accept the work performed by Gentry Brothers, Inc; and
2. Authorize the City Clerk to file a Notice of Completion for the Front Street Water Main Installation Project.
14.g
Memorandum of Understanding between the Los Angeles County Metropolitan Transportation Authority and the City of Covina for the Proposition A Discretionary Incentive Grant Program for the National Transit Database for Report Year 2021
1. FY23 Prop A Incentive Reporting Year 2021.pdf
2. Attachment A - Prop A Discretionary Incentive Grant Program MOU, Reporting Year 2021.pdf Staff Recommendation:
Authorize the City Manager to execute the Memorandum of Understanding between the Los Angeles County Metropolitan Transportation Authority and the City of Covina for the Proposition A Discretionary Incentive Grant Program for Collecting and Reporting Data for the National Transit Database for Report Year 2021.
14.h
City Facility Renovation Project – City Hall Windows and Doors Painting Project – Final Acceptance and Filing Notice of Completion
1. City Facility Renovation Project - City Hall Windows and Doors Painting - NOC.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
1. Accept the work performed by Painting and Decor, Inc; and
2. Authorize the City Clerk to file a Notice of Completion for the City Facility Renovation Project – City Hall Windows and Doors Painting Project.
14.i
Acceptance of Grant Funds from the California Department of Cannabis Control
1. Acceptance of Grant Fund from the Department of Cannabis Control.pdf
2. Attachment A - Resolution CC 2023-99.pdf
Staff Recommendation:
That the City Council adopt Resolution CC 2023-99 authorizing the acceptance of grant funding from the California Department of Cannabis Control for the purposes of implementing a local commercial cannabis permit program.
14.j
Covina Housing Authority Annual Report FY 2022-2023
1. Covina Housing Authority Annual Report FY 2022-2023.pdf
2. Attachment A - Covina Housing Authority Annual Report 22-23.pdf Staff Recommendation:
Receive and file the report.
14.k
Rowland Avenue Street Rehabilitation Project – Award of Contract to Gentry Brothers, Inc. in the Amount of $2,987,785
1. Rowland Avenue Street Rehabilitation Project - Award.pdf
2. Attachment A - CONSTRUCTION CONTRACT - Gentry Bros, Inc.pdf
3. Attachment B - Gentry Brothers, Inc Bid Proposal.pdf
4. Attachment C - Rowland Bid Analysis.pdf
5. Attachment D - PSA with CEJ Engineers.pdf
6. Attachment E - Converse Consultants PSA.pdf
7. Attachment F - Resolution CC 2023-97.pdf
8. Attachment G - Rowland Street -Agreement_LA County.pdf Staff Recommendation:
1. Approve plans and specifications for the Rowland Avenue Street Rehabilitation Project;
2. Award a contract for the Rowland Avenue Street Rehabilitation Project to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $2,987,785;
3. Authorize a contingency amount of $300,000 for any unforeseen construction expenses;
4. Approve a Professional Services Agreement with CEJ Engineers, Inc. for Project Management and Inspection Services pertaining to the Rowland Avenue Street Rehabilitation Project in the amount of $95,220;
5. Approve a Professional Services Agreement with Converse Consultants for Material Testing and Inspection Services pertaining to the Rowland Avenue Street Rehabilitation Project in the amount of $39,305;
6. Adopt Resolution CC 2023-97 amending the FY 2023-24 Capital Improvement Program Budget to establish a revenue and expenditure budget within the Transportation CIP Fund of $500,000 for use towards the completion of the Rowland Avenue Street Rehabilitation Project; and
7. Approve a Memorandum of Understanding Agreement (MOU) between Los Angeles County and the City of Covina for completion of the Rowland Avenue Street Rehabilitation Project.
14.l
PD Locker Room Renovation Project – Award of Contract for Asbestos and Lead Base Paint Abatement Services to Danny Ryan Precision Contracting, Inc. in the Amount of $74,500
1. PD Locker Room Renovation Project - Asbestos and LBP Abatement Svcs.pdf
2. Attachment A - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - Danny Ryan Precision Contracting, Inc.pdf
3. Attachment B - Danny Ryan Precision Contracting, Inc Proposal.pdf Staff Recommendation:
1. Award a contract for the PD Locker Room Renovation Project Asbestos and Lead Base Paint Abatement Services to Danny Ryan Precision Contracting, Inc. as the responsive and responsible bidder in the amount of $74,500 and authorize the City Manager to execute the contract; and
2. Establish a contingency allowance of $10,000 for additional abatement services, if needed.
14.m
Downtown Trash Enclosure Project – Phase IV – Project No. P2407 – Award of Contract to FS Contractors, Inc in the Amount of $123,344
1. Downtown Trash Enclosure Project - Phase IV - Award.pdf
2. Attachment B - Minor Construction and Maintenance Services Agreement.pdf
3. Attachment A - Bid Proposal - FS Contractors Inc.pdf
4. Attachment C - PSA with CEJ Engineers.pdf
Staff Recommendation:
1. Approve plans and specifications for the Downtown Trash Enclosure Project – Phase IV – Project No. P2407;
2. Award a contract for the Downtown Trash Enclosure Project – Phase IV – Project No. P2407 to FS Contractors, Inc. as the lowest responsive and responsible bidder in the amount of $123,344 and authorize the City Manager to execute the contract; and
3. Authorize an amount of $12,000 in project contingency funds to cover the cost of unforeseen construction expenses.
14.n
Rowland Avenue Water Services Replacement Project – Final Acceptance and Filing Notice of Completion
1. Rowland Avenue Water Services Replacement Project - NOC.pdf
2. Attachment A - Notice of Completion(3).pdf
3. Attachment B - Resolution CC 2023-98.pdf
Staff Recommendation:
1. Accept the work performed by Stephen Doreck Equipment Rentals, Inc;
2. Authorize the City Clerk to file a Notice of Completion for the Rowland Avenue Water Services Replacement Project; and
3. Adopt Resolution CC 2023-98 appropriating $3,576.71 from Water Fund Balance for the completion of the Rowland Avenue Water Services Replacement Project – Project No. W2303.
14.o
Consideration of Resolutions Relating to Covina's General Municipal Election to be Held on March 5, 2024
1. Election Resolutions.pdf
2. Attachment A - Resolution CC 2023-100.pdf
3. Attachment B - Resolution CC 2023-101.pdf
4. Attachment C - Resolution CC 2023-102.pdf
Staff Recommendation:
1. Adopt Resolution CC 2023-100 calling for and giving notice of the holding of a General Municipal Election to be held on Tuesday, March 5, 2024, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities and requesting the Registrar of Voters of the County of Los Angeles to conduct said Election and canvass the results;
2. Adopt Resolution CC 2023-101 requesting the Board of Supervisors of the County of Los Angeles to consolidate a General Municipal Election to be held on March 5, 2024, with the Statewide Primary Election to be held on the date pursuant to §10403 of the Elections Code; and
3. Adopt Resolution CC 2023-102 adopting regulations for candidates for elective office pertaining to candidates' statements submitted to the voters at an Election to be held on Tuesday, March 5, 2024.
14.p
Covina Theater Seating Rail/Restaurant Restroom Construction Project – Final Acceptance and Filing Notice of Completion
1. Covina Theater Seating Rail and Rest Project - NOC.pdf
2. Attachment A - Notice of Completion(1).pdf
Staff Recommendation:
1. Accept the work performed by Siterep Construction Services, Inc; and
2. Authorize the City Clerk to file a Notice of Completion for the Covina Theater Seating Rail/Restaurant Restroom Construction Project.
14.q
Approval of Contract for Microsoft 365 and Servers Between the City of Covina and Dell Utilizing County of Riverside Master Agreement No. PSA-0001524 (8084445)
1. Microsoft 365.pdf
2. Attachment A - Riverside County MSFT EA Extension Amendment 1.pdf Staff Recommendation:
Approve a three-year agreement with Dell, allowing the City to execute a Microsoft Enterprise Agreement not to exceed $472,000.
15. ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for November 7, 2023 at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.