CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
October 17, 2023, 6:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Patricia Cortez
Councilmember Hector Delgado
Councilmember Victor Linares
Mayor Pro Tem/Vice-Chair John C. King
Mayor/Chair Walter Allen, III
Staff Present:
City Clerk Drew Aleman (Elected Member)
City Treasurer Neil Polzin (Elected Member)
City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief David Povero
Administrative Services Director Anita Agramonte
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Public Works Director Andy Buffington
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
1 CLOSED SESSION
1. CALL TO ORDER
Mayor Allen called the Council/Agency/Authority meeting to order at 6:30 p.m. with all Councilmembers present.
2. PUBLIC COMMENTS
There were no public comments.
3. CLOSED SESSION
3.a Government Code §54956.9(d)(1) CONFERENCE WITH LEGAL
COUNSEL - EXISTING LITIGATION
Name of case: Eddie Herrera v. City of Covina, et al; Case No: 22STCV16728
3.b Government Code § 54957.6 — CONFERENCE WITH LABOR
NEGOTIATORS
3.c Government Code § 54956.8 — CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property: 100 N. Citrus Avenue
Agency Negotiator: Chris Marcarello, City Manager, City of Covina Negotiating Parties: Carol Springstead
Under Negotiation: Price and Terms of Payment
3.d Government Code § 54956.8 — CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Negotiators: Covina Irrigating Company
4. RECESS
Mayor Allen recessed the Council to Closed Session at 6:31 p.m.
JOINT MEETING —OPEN SESSION 7:30 PM
5. RECONVENE AND CALL TO ORDER
Mayor Allen called the Council/Agency/Authority meeting to order at 7:34 p.m. with all Councilmembers present.
6. ROLL CALL
7. PLEDGE OF ALLEGIANCE
Led by Councilmember Linares.
8. INVOCATION
Given by Police Chaplain Chuck Cannizzaro.
2 9. CLOSED SESSION REPORT
City Attorney Lee reported that the City Council pulled Closed Session Item #3.b to be brought back at a later City Council Meeting. There was no reportable action and direction was given to staff for the remaining Closed Session Items #3.a, 3.c and 3.d.
10. PRESENTATIONS
10.a Code Enforcement Officer Appreciation Week
Mayor Allen read into record a proclamation declaring the second week of October as Code Enforcement Officer Appreciation Week and recognized Code Enforcement Officers Jennifer McDowell, Rosa Guerrero, and Russell Amio for their dedication and service.
10.b Red Ribbon Week
Police Chief Povero introduced Superintendent for Charter Oak Unified School District Dr. Jeffery Jordan, Charter Oak Unified School District School Board Member Gregg Peterson, Assistant Superintendent for Covina -Valley Unified School District Dr. Michele Doll, Covina High School Student Board Member Gianna Herrera, and Fairvalley High School Student Board Member Lena Rojas.
Police Chief Povero provided a brief background on Red Ribbon Week.
Mayor Allen read into record a proclamation declaring October 23 — 31, 2023, as Red Ribbon Week and presented the proclamation to the representatives present.
Dr. Doll expressed her gratitude and thanked the City Council on behalf of the Covina -Valley Unified School District Board of Education and Superintendent Eminhizer.
10.c National Family Literacy Day
Mayor Allen read a proclamation into record declaring November 1, 2023 as National Family Literacy Day and presented the proclamation to Deborah King, State Literacy Chair of the Daughters of the American Revolution.
10.d 2023 SGVCOG Update
Manager of Sustainability and Natural Resources Nicholas Ryu gave a presentation regarding updates from the San Gabriel Valley Council of Governments.
11. PUBLIC COMMENTS
Los Angeles County Fire Department Assistant Fire Chief Mike Inman noted that the Los Angeles County Board of Supervisors has declared October 2023 as Fire Prevention Month and provided information fire safety tips, which are available at www.fire.lacounty.gov .
12. COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Cortez thanked Fire Chief Inman for the tips he provided.
Mayor Pro Tem King commented on the success of the 2023 Thunderfest and thanked the staff that made it possible from the Public Works, Parks & Recreation, and Police 3 Departments as well as the Covina Downtown Merchants Association. He encouraged the residents tocheck out the good news on the Consent Calendar and relayed thanks to the City Council from a community member regarding the building of a trash enclosure in the downtown area.
Mayor Allen also commented on the success of the 2023 Thunderfest and provided a recommendation for next year's event. He also complimented the Laugh Factory for staying open and noted that there will be a collaboration event for the Covina Department Police Pink Patch Project on October 18, 2023. He also recommended that the community see the new mural located at the East West alley of College Street and Badillo Street. Mayor Allen also echoed Mayor Pro Tem King's comments regarding the Consent Calendar. Lastly, he commended Police Chief Povero for working with schools for the Red Ribbon Antidrug Campaign.
13. CITY MANAGER COMMENTS
City Manager Marcarello requested that the City Council continue Consent Calendar Items #14.1 and #14.m to be brought back at the next City Council meeting.
14. CONSENT CALENDAR
Mayor Allen requested that Consent Calendar Item #14.q be pulled for separate discussion.
Mayor Pro Tem King made a motion to move the remainder of the Consent Calendar with the exceptions of Consent Calendar Items #14.1 and #14.m, which have been pulled from consideration. Councilmember Delgado seconded the motion.
14.a Minutes
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
Approve the Minutes of the September 5, 2023, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (5 to 0)
14.b Minutes
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
Approve the Minutes of the September 19, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority
Approved (5 to 0)
4 14.c Minutes
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
Approve the Minutes of the September 28, 2023, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority
Approved (5 to 0)
14.d Payment of Demands
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
Approve Payment of Demands in the amount of $6,363,958.65 Approved (5 to 0)
14.e City of Covina Investment Report for Month Ended September 30, 2023 Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
Receive and File.
Approved (5 to 0)
14.f Front Street Water Main Installation Project — Final Acceptance and Filing Notice of Completion
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
1. Accept the work performed by Gentry Brothers, Inc; and
2. Authorize the City Clerk to file a Notice of Completion for the Front Street Water Main Installation Project.
Approved (5 to 0)
14.g Memorandum of Understanding between the Los Angeles County Metropolitan Transportation Authority and the City of Covina for the Proposition A Discretionary Incentive Grant Program for the National Transit Database for Report Year 2021
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
Authorize the City Manager to execute the Memorandum of Understanding between the Los Angeles County Metropolitan Transportation Authority and the City of Covina for the Proposition A Discretionary Incentive Grant Program for 5 Collecting and Reporting Data for the National Transit Database for Report Year 2021.
Approved (5 to 0)
14.h City Facility Renovation Project — City Hall Windows and Doors Painting Project — Final Acceptance and Filing Notice of Completion Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
1. Accept the work performed by Painting and Decor, Inc; and
2. Authorize the City Clerk to file a Notice of Completion for the City Facility Renovation Project — City Hall Windows and Doors Painting Project.
Approved (5 to 0)
14.i Acceptance of Grant Funds from the California Department of Cannabis Control
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
That the City Council adopt Resolution CC 2023-99 authorizing the acceptance of grant funding from the California Department of Cannabis Control for the purposes of implementing a local commercial cannabis permit program.
Approved (5 to 0)
14.j Covina Housing Authority Annual Report FY 2022-2023 Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
Receive and file the report.
Approved (5 to 0)
14.k Rowland Avenue Street Rehabilitation Project — Award of Contract to Gentry Brothers, Inc. in the Amount of $2,987,785
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
1. Approve plans and specifications for the Rowland Avenue Street Rehabilitation Proj ect;
2. Award a contract for the Rowland Avenue Street Rehabilitation Project to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $2,987,785;
6 3. Authorize a contingency amount of $300,000 for any unforeseen construction expenses;
4. Approve a Professional Services Agreement with CEJ Engineers, Inc. for Project Management and Inspection Services pertaining to the Rowland Avenue Street Rehabilitation Project in the amount of $95,220;
5. Approve a Professional Services Agreement with Converse Consultants for Material Testing and Inspection Services pertaining to the Rowland Avenue Street Rehabilitation Project in the amount of $39,305;
6. Adopt Resolution CC 2023-97 amending the FY 2023-24 Capital Improvement Program Budget to establish a revenue and expenditure budget within the Transportation CIP Fund of $500,000 for use towards the completion of the Rowland Avenue Street Rehabilitation Project; and
7. Approve a Memorandum of Understanding Agreement (MOU) between Los Angeles County and the City of Covina for completion of the Rowland Avenue Street Rehabilitation Project.
Approved (5 to 0)
14.n Rowland Avenue Water Services Replacement Project — Final Acceptance and Filing Notice of Completion
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
1. Accept the work performed by Stephen Doreck Equipment Rentals, Inc;
2. Authorize the City Clerk to file a Notice of Completion for the Rowland Avenue Water Services Replacement Project; and
3. Adopt Resolution CC 2023-98 appropriating $3,576.71 from Water Fund Balance for the completion of the Rowland Avenue Water Services Replacement Project — Project No. W2303.
Approved (5 to 0)
14.o Consideration of Resolutions Relating to Covina's General Municipal Election to be Held on March 5, 2024
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
1. Adopt Resolution CC 2023-100 calling for and giving notice of the holding of a General Municipal Election to be held on Tuesday, March 5, 2024, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities and requesting the Registrar of Voters of the County of Los Angeles to conduct said Election and canvass the results;
7 2. Adopt Resolution CC 2023-101 requesting the Board of Supervisors of the County of Los Angeles to consolidate a General Municipal Election to be held on March 5, 2024, with the Statewide Primary Election to be held on the date pursuant to § 10403 of the Elections Code; and
3. Adopt Resolution CC 2023-102 adopting regulations for candidates for elective office pertaining to candidates' statements submitted to the voters at an Election to be held on Tuesday, March 5, 2024.
Approved (5 to 0)
14.p Covina Theater Seating Rail/Restaurant Restroom Construction Project — Final Acceptance and Filing Notice of Completion
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Delgado
1. Accept the work performed by Siterep Construction Services, Inc; and
2. Authorize the City Clerk to file a Notice of Completion for the Covina Theater Seating Rail/Restaurant Restroom Construction Project.
Approved (5 to 0)
14.q Approval of Contract for Microsoft 365 and Servers Between the City of Covina and Dell Utilizing County of Riverside Master Agreement No. PSA- 0001524 (8084445)
In response to an inquiry from Mayor Allen, City Manager Marcarello and Police Chief Povero provided background on the item and addressed concerns regarding cybersecurity.
Motion made by: Mayor Allen
Seconded by: Councilmember Cortez
Approve a three-year agreement with Dell, allowing the City to execute a Microsoft Enterprise Agreement not to exceed $472,000.
Approved (5 to 0)
CONSENT CALENDAR ITEMS PULLED FROM AGENDA
14.1 PD Locker Room Renovation Project — Award of Contract for Asbestos and Lead Base Paint Abatement Services to Danny Ryan Precision Contracting, Inc. in the Amount of $74,500
1. Award a contract for the PD Locker Room Renovation Project Asbestos and Lead Base Paint Abatement Services to Danny Ryan Precision Contracting, Inc. as the responsive and responsible bidder in the amount of $74,500 and authorize the City Manager to execute the contract; and
8 2. Establish a contingency allowance of $10,000 for additional abatement services, if needed.
14.m Downtown Trash Enclosure Project — Phase IV — Project No. P2407 — Award of Contract to FS Contractors, Inc in the Amount of $123,344
1. Approve plans and specifications for the Downtown Trash Enclosure Project — Phase IV — Project No. P2407;
2. Award a contract for the Downtown Trash Enclosure Project — Phase IV -- Project No. P2407 to FS Contractors, Inc. as the lowest responsive and responsible bidder in the amount of $123,344 and authorize the City Manager to execute the contract; and
3. Authorize an amount of $12,000 in project contingency funds to cover the cost of unforeseen construction expenses.
15. ADJOURNMENT
At 8:19 p.m., the meeting of the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority was adjourned to its next regular meeting of the Council/Agency/Authority on Tuesday, November 7, 2023, at 6:30 p.m. for closed session and 7:30 p.m. for open session in the Council Chamber of City Hall located at 125 East College Street, Covina, CA 91723.
Fabian e ez, Chief Deputy City Clerk
Walter Allen, III, Mayor/Chair
9