Regular City Council Joint Meeting - November 07, 2023
CLOSED SESSION
1. CALL TO ORDER
Council/Agency/Authority Members: Patricia Cortez, Hector Delgado, Victor Linares, Mayor Pro Tem/Vice Chair John King, and Mayor/Chair Walter Allen, III
2. PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
3. CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
3.a
Government Code § 54957.6 – CONFERENCE WITH LABOR NEGOTIATORS
3.b
Government Code § 54957 - PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager & City Attorney
4. RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
5. RECONVENE AND CALL TO ORDER
6. ROLL CALL
7. PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem King
8. INVOCATION
Given by Covina Police Chaplain Ron Butler
9. CLOSED SESSION REPORT
10. PRESENTATIONS
10.a
Pink Patch Presentation
10.b
Law Enforcement Records and Support Personnel Day
10.c
Family Court Awareness Month Proclamation
10.d
San Gabriel Basin Water Quality Authority Update
11. PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA ITEM
will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
12. COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
13. CITY MANAGER COMMENTS
14. CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
14.a
Minutes
1. 2023 10 17 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the October 17, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
14.b
Payment of Demands
1. Payment of Demands September 29, 2023 - October 12, 2023.pdf
2. Attachment A - Check Register September 29, 2023 - October 12, 2023.pdf Staff Recommendation:
Approve Payment of Demands in the amount of $3,695,059.55
14.c
Downtown Trash Enclosure Project – Phase IV – Project No. P2407 – Award of Contract to FS Contractors, Inc in the Amount of $123,344
1. Downtown Trash Enclosure Project - Phase IV - Award.pdf
2. Attachment A - Bid Proposal - FS Contractors Inc.pdf
3. Attachment B - Minor Construction and Maintenance Services Agreement.pdf
4. Attachment C - PSA with CEJ Engineers.pdf
Staff Recommendation:
1. Approve plans and specifications for the Downtown Trash Enclosure Project – Phase IV – Project No. P2407;
2. Award a contract for the Downtown Trash Enclosure Project – Phase IV – Project No. P2407 to FS Contractors, Inc. as the lowest responsive and responsible bidder in the amount of $123,344 and authorize the City Manager to execute the contract; and
3. Authorize an amount of $12,000 in project contingency funds to cover the cost of unforeseen construction expenses.
14.d
Speed Hump Installation Project – Armel Drive between Badillo Street and San Bernardino Road
1. Speed Hump Installation Project - Armel Drive between Badillo Street and San Bernardino Road.pdf
2. Attachment A - Covina Resident Request for Speed Humps.pdf
3. Attachment B - WS Pave Inc Proposal.pdf
4. Attachment C - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - WS Pave, Inc.pdf Staff Recommendation:
1. Approve Recommendation from the Traffic and Mobility Advisory Commission for the installation of speed humps on Armel Drive between Badillo Street and San Bernardino Road; and
2. Award the Minor Construction and Maintenance Agreement to WS Pave, Inc. as the lowest responsive, responsible bidder in an amount not-to-exceed $12,850 and authorize the City Manager, or his designee, to execute the Agreement.
14.e
Badillo Street and Banna Avenue Bioswale Installation Project – Project No. P2406 - Final Acceptance and Filing Notice of Completion
1. Badillo Street and Banna Ave Bioswale Installation Project - NOC.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
1. Accept the work performed by FS Contractors, Inc., and
2. Authorize the City Clerk to file a Notice of Completion for the Badillo Street and Banna Avenue Bioswale Installation Project.
14.f
PD Locker Room Renovation Project – Award of Contract for Asbestos and Lead Base Paint Abatement Services to Danny Ryan Precision Contracting, Inc. in the Amount of $74,500
1. PD Locker Room Renovation Project - Asbestos and LBP Abatement Svcs.pdf
2. Attachment A - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - Danny Ryan Precision Contracting, Inc.pdf
3. Attachment B - Danny Ryan Precision Contracting, Inc Proposal.pdf Staff Recommendation:
1. Award a contract for the PD Locker Room Renovation Project Asbestos and Lead Base Paint Abatement Services to Danny Ryan Precision Contracting, Inc. as the responsive and responsible bidder in the amount of $74,500 and authorize the City Manager to execute the contract; and
2. Establish a contingency allowance of $10,000 for additional abatement services, if needed.
14.g
Approve the Annual Report and Establish the Date, Time, and Place for the Public Hearing for the Calendar Year 2024 Annual Assessment of the Downtown Covina Business Area Enhancement District (BAED)
1. Approve Annual Report and Logistics for Calendar Year 2024 Annual Assessment of Downtown District (BAED).pdf
2. Attachment A - Downtown Annual Report 2023.pdf
3. Attachment B - Resolution CC 2023-103.pdf
Staff Recommendation:
1. Approve the Annual Report of the Downtown Covina Business Area Enhancement District (BAED); and
2. Adopt Resolution CC 2023-103, declaring its intent to levy an annual assessment for the calendar year 2024 in the Downtown Covina Business Area Enhancement District, and establish the date, time and place for the public hearing.
14.h
Approve the Annual Report and Establish the Date, Time, and Place for the Public Hearing for the Calendar Year 2024 Annual Assessment of the Prospero Park Business Area Enhancement District (BAED)
1. Approve Annual Report and Logistics for Calendar Year 2024 Annual Assessment of Prospero Park (BAED).pdf
2. Attachment A - Prospero Park Owners Association Annual Report 2023.pdf
3. Attachment B - Resolution CC 2023-104.pdf
Staff Recommendation:
1. Approve the Annual Report of the Prospero Park Owners Association Business Area Enhancement District (BAED); and
2. Adopt Resolution CC 2023-104 declaring its intent to levy an annual assessment for the calendar year 2024 in the Prospero Park Area Enhancement District and establish the date, time and place for the public hearing.
14.i
Authorization to Underfill a Vacant Safety Coordinator Classification with a Management Analyst Trainee Classification
1. AUTHORIZATION TO UNDER-FILL VACANT SAFETY COORDINATOR POSITION WITH A MANAGEMENT ANALYST TRAINEE POSITION .pdf Staff Recommendation:
Authorize underfilling a vacant Safety Coordinator Position with a Management Analyst Trainee Position to assist in administering the City’s Safety program.
14.j
Resolution Accepting Grant Funding from the Department of Justice, Edward Byrne Memorial Justice Assistance Grant Fiscal Year 2023-24
1. JAG 2023 grant acceptance.pdf
2. Attachment A - Resolution CC 2023-106.pdf
Staff Recommendation:
1. Adopt Resolution CC 2023-106 accepting grant funding from the Department of Justice, Edward Byrne Memorial Justice Assistance Grant (JAG) 2023 in the amount of $14,068 and increasing the Police Department Fiscal Year 2023-24 budget by the same amount for the City of Covina Police Department Youth Accountability Board Program; and
2. Authorize the City Manager or his designee to execute the grant documents on behalf of the City of Covina.
14.k
Confirmation of Mayor’s Appointments to Intergovernmental Agencies and Covina Board and Commissions
1. Mayors Appointments.pdf
2. Attachment A - Appointments to Intergov Agencies.pdf Staff Recommendation:
Approve the Mayor’s appointments of delegates and alternates to Intergovernmental Agencies.
14.l
Memorandum of Agreement (MOA) between the San Gabriel Valley Council of Governments (SGVCOG) and the City of Covina for the East San Gabriel Valley Sustainable Multimodal Improvements Project
1. MOA - SGVCOG and City of Covina - East SGV Sustainable Multimodal Imp Project.pdf
2. Attachment A - MOA - SGVCOG and City of Covina - East SGV Sustainable Multimodal Imp Project.pdf Staff Recommendation:
Approve the Memorandum of Agreement (MOA) between San Gabriel Valley Council of Governments (SGVCOG) and the City of Covina for the East San Gabriel Valley Sustainable Multimodal Improvements Project and authorize the City Manager and/or their designee to execute said Agreement.
14.m
Consideration of a Memorandum of Understanding with the County of Los Angeles Department of Public Health for the Enforcement of Unpermitted Food Vending Activities
1. Memorandum of Understanding with Los Angeles County Department of Public Health for Unpermitted Food Vending Activities(1).pdf
2. Attachment A - County of Los Angeles Department of Public Health Draft MOU(1).pdf
3. Attachment B - Resolution CC 2023-105(1).pdf
Staff Recommendation:
That the City Council:
1. Authorize the City Manager to make any non-substantive changes to the draft Memorandum of Understanding and execute it with the County of Los Angeles Department of Public Health for mobile/sidewalk food vending enforcement services; and
2. Approve Resolution CC 2023-105, appropriating $75,000 for the purposes of food safety enforcement services.
15. PUBLIC HEARINGS
15.a
Ordinance 23-09, Approving Zoning Code Amendment (ZCA) 23-03 and to Find the Proposed Zoning Code Amendment to be Exempt from the Requirements of the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15061(b)(3)
1. First Reading of Ordinance 23-xx for ZCA 23-3.pdf
2. Attachment A - Planning Commission Resolution 2023-017 PC.pdf
3. Attachment B - Ordinance 23-09.pdf
4. Attachment C - Matrix of Chapter 17.64 SPR - existing and new sections numbers.pdf Staff Recommendation:
Waive full reading and introduce Ordinance 23-09 entitled “An Ordinance of the City Council of the City of Covina, California, approving Zoning Code Amendment (ZCA) 23-03 to amend Site Plan Review, Chapter 17.64 of Title 17 (Zoning) of the Covina Municipal Code in its entirety and replace with new Chapter 17.64, Sections 17.64.010 through 17.64.160, and to find the proposed Zoning Code Amendment to be Exempt from the Requirements of the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15061(b)(3).”
15.b
Ordinance 23-10 approving Zoning Code Amendment (ZCA) 23-4 and to Find the Proposed Zoning Code Amendment to be Exempt from the Requirements of the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15061(b)(3)
1. First Reading of Ordinance 23-XX for ZCA 23-4.pdf
2. Attachment A - September 12, 2023, Planning Commission Staff Report.pdf
3. Attachment B - Planning Commission Resolution 2023-018 PC.pdf
4. Attachment C - Ordinance 23-10.pdf
Staff Recommendation:
Waive full reading and introduce Ordinance 23-10 entitled “Approving Zoning Code Amendment (ZCA) 23-4 by Amending Various Sections of Chapter 17.04 Definitions and Standards, Chapter 17.06 Zones and Map, Chapter 17.08 E-5 Estate Residential Zone (Single-Family Estate), Chapter 17.28 Rd Residential Zone (Multi-Family), Chapter 17.38 C-2 Commercial Zone (Neighborhood Shopping Center), Chapter 17.42 C-3a Commercial Zone (Regional or Community Shopping Center), Chapter 17.44 C-4 Commercial Zone (Highway), Chapter 17.46 C-5 Commercial Zone (Specified Highway), Chapter 17.54 M-1 Light Manufacturing Zone, Chapter 17.62 Conditional Use Permits, Chapter 17.72 Off-Street Parking and Loading, and Chapter 17.81 Historic Preservation, of Title 17 (Zoning) of the Covina Municipal Code, and Making a Determination of Exemption from the California Environmental Quality Act”.
16. NEW BUSINESS
16.a
Covina Recreation Village Project Update
1. Covina Recreation Village Project Update 11-7-2023.pdf Staff Recommendation:
Receive and File.
17. ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for November 21, 2023, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.