Regular City Council Joint Meeting - December 05, 2023
CLOSED SESSION
1. CALL TO ORDER
Council/Agency/Authority Members: Patricia Cortez, Hector Delgado, Victor Linares, Mayor Pro Tem/Vice Chair John C. King, and Mayor/Chair Walter Allen, III
2. PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
3. CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
3.a
Government Code § 54956.9(d)(1) - CONFERENCE WITH LEGAL COUNCIL - EXISTING LITIGATION Name of Case: David Foster v. City of Covina, et al; WCAB Case No. ADJ12505624
4. RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
5. RECONVENE AND CALL TO ORDER
6. ROLL CALL
7. PLEDGE OF ALLEGIANCE
Led by Councilmember Delgado
8. INVOCATION
Given by Police Chaplain Chuck Cannizzaro
9. CLOSED SESSION REPORT
10. PRESENTATIONS
10.a
High School Voter Registration Raffle
10.b
Covina Christmas Parade Committee Recognition
11. PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
12. COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
13. CITY MANAGER COMMENTS
14. CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
14.a
Minutes
1. 2023 11 21 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the November 21, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
14.b
Payment of Demands
1. Payment of Demands November 3, 2023 - November 16, 2023.pdf
2. Check Register November 3, 2023 - November 16, 2023.pdf Staff Recommendation:
Approve Payment of Demands in the amount of $3,433,760.15
14.c
City of Covina Business Assistance Job Creation Program
1. City of Covina Business Capital Assistance Program.pdf
2. Attachment A - City of Covina Business Capital Job Creation Program.pdf
3. Attachment B – Resolution CC 2023-112.pdf
Staff Recommendation:
Approve the City of Covina Business Assistance Job Creation Program Guidelines and Resolution CC 2023-112 to appropriate funding through General Funds.
14.d
Water Main Upgrade - Covina Heights Water Improvement Project– Award of Contract to Gentry Brothers, Inc. for an Amount Not-to-Exceed $2,177,140
1. Award of Contract - Water Main Upgrade - Covina Heights Water Improvement Project.pdf
2. Attachment A - Water Main Upgrade Bid Analysis.pdf
3. Attachment B - Gentry Brothers Inc - Bid Proposal.pdf
4. Attachment C - CONSTRUCTION CONTRACT - Gentry Brothers, Inc.pdf
5. Attachment D - PROFESSIONAL SERVICES AGREEMENT - Siterep Construction Services, Inc - Covina Heights.pdf
6. Attachment E - PROFESSIONAL SERVICES AGREEMENT - Converse Consultants, Inc - Covina Heights.pdf Staff Recommendation:
Approve plans and specifications for the Water Main Upgrade – Covina Heights Water Improvement Project; Award a contract for the Water Main Upgrade – Covina Heights Water Improvement Project to Gentry Brothers, Inc. as the lowest responsive bidder in an amount not-to-exceed $2,177,140 and authorize the City Manager to execute the contract; and Authorize a 10% contingency amount of $217,714 for any unforeseen construction expenses.
14.e
2023 COPS Hiring Program
1. 2023 COPS Hiring Program.pdf
2. Attachment A - COPS 2023 Award Letter.pdf
3. Attachment B - Resolution CC 2023-118.pdf
Staff Recommendation:
Adopt Resolution CC 2023-118 accepting grant funding from the Department of Justice Cops Hiring Program for the hiring of four full time police officers; Increase to the Police Department FY 2023-24 budget in the amount of $550,000; and Authorize the City Manager or his designee to execute the grant documents on behalf of the City of Covina.
14.f
Request to Amend the Classification Plan to Reclassify the Equipment Maintenance Supervisor Position to an Equipment Maintenance Superintendent Job Classification
1. Request to Amend the Classification Plan to Establish Equipment Maintenance Superintendent Job Classification.pdf
2. Attachment A - Resolution CC 2023-117.pdf
3. Unaffiliated Salary Schedule_Eff 07 01 2023_ revised 12 05 23.pdf Staff Recommendation:
That the City Council adopt Resolution CC 2023-
117
to amend the City’s Classification Plan to
reclassify the Equipment Maintenance Supervisor position to establish an Equipment Mechanic Superintendent job classification and salary range within the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules .
14.g
City-Wide Sidewalk Repair Project – Final Acceptance and Filing Notice of Completion
1. City Wide Sidewalk Repair Project – Notice of Completion.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
Accept the work performed by FS Contractors, Inc.; and
Authorize the City Clerk to File a Notice of Completion for the City-Wide Sidewalk Repair Project
14.h
Amendment Number Three (3) to the Professional Services Agreement with MasterCorp Services LLC for Janitorial Services
1. Janitorial service.pdf
2. Attachment A - Third Amendment MasterCorp.pdf
3. Attachment B - Covina PD Price Increase 09 05 23.pdf Staff Recommendation:
Authorize the City Manager or his designee to sign Amendment Number Three (3) to the Professional Services Agreement with MasterCorp Services LLC for Janitorial Services regarding a service rate increase.
14.i
Repeal and Rescind Resolution CC 2023-54 and Authorize a Revised Side Letter Agreement with PAC
1. Repeal and Rescind Resolution CC 2023-54 and Authorize a Revised Side Letter Agreement with PAC.pdf
2. Attachment A - Resolution 2023-116.pdf
Staff Recommendation:
That the City Council adopt Resolution CC 2023-116 to repeal and rescind Resolution CC 2023-54 and authorize the City Manager to execute a revised side letter agreement between the City and the Police Association of Covina (PAC) Bargaining Unit, establishing Special Assignment Pay for Police Liaison Premium- Community Impact Team (CIT) Patrol Officer assignment, retroactive to July 1, 2023.
14.j
An Amendment to the Ground Lease between the City of Covina and the Covina Housing Authority for Property Owned by the City Located at the Southeast Corner of the Combined Parcels of 601 E. San Bernardino Road and 534 North Barranca Avenue
1. Amendment to a Ground Lease Between the City of Covina as Landlord and the Covina Housing Authority as Tenant.pdf
2. Attachment A - Ground Lease Agreement.pdf
3. Attachment B - Proposed Amendment to Ground Lease Agreement.pdf Staff Recommendation:
Authorize the City Manager/Executive Director to execute an amendment to the Ground Lease (“Lease”) between the City of Covina (“City”), as landlord, and the Covina Housing Authority (“Authority”), as tenant, in substantially the form attached as Attachment “B” with such changes therein as the City Manager/Executive Director may approve, and all related documents, and to take such actions as they deem necessary or proper to effectuate the purpose of the Lease.
15. PUBLIC HEARINGS
15.a
Introduction of Ordinance 23-11 Approving ZCA 23-008 to Amend Chapter 17.59 and 17.31 of Title 17 of the Covina Municipal Code and the Adopted Mitigated Negative Declaration with the Mitigation Reporting and Monitoring Program
1. 23 1205 ZCA23-008 MUOD_AHMUOD.pdf
2. Attachment A - Ordinance 23-11.pdf
3. Attachment B - Planning Commission Resolution No. 2023-024 PC.pdf
4. Attachment C - November 14, 2023, Planning Commission Staff Report with Exhibits.pdf Staff Recommendation:
Waive full reading and introduce Ordinance 23-11, entitled “An Ordinance of the City Council of the City of Covina, California, Approving Zoning Code Amendment (ZCA) 23-008 by Amending Chapter 17.59 (“Mixed-Use Overlay District (MUOD)”) and Chapter 17.31 (“Affordable Housing and Mixed-Use Overlay District (AHMUOD)”) of Title 17 (“Zoning”) of the Covina Municipal Code, Regarding Minimum Parcel Size and Density Requirements, and the Adopted Mitigated Negative Declaration (MND) with the Mitigation Reporting and Monitoring Program (MMRP) Provides Environmental Clearance for the Proposed Changes and That No Further Environmental Review is Needed Under the California Environmental Quality Act (CEQA) Guidelines”.
15.b
Covina Town Center Specific Plan Amendment No. 5
1. CTCSPA No. 5.pdf
2. Attachment A - Chapters 3 and 7 Recommended Changes.pdf
3. Attachment B - PC Staff Report and Reso 23-23.pdf
4. Attachment C - Resolution CC 2023-113.pdf
Staff Recommendation:
Approve Covina Town Center Specific Plan Amendment No. 5 to amend various tables within Chapter 3 and 7 of the adopted 2019 Covina Town Center Specific Plan (CTCSP).
15.c
Final REIR Certification and Entitlement Applications for a Proposed Mixed-Use Development Project at 1000 N. Azusa Avenue
1. Melia Homes Continuation Request.pdf
2. EIR Cert and Entitlement Applications for a Proposed Mixed Use Dev. Project at 1000 N. Azusa Ave.pdf
3. ATTACHMENT 1 - PC Report, Resolutions.pdf
4. ATTACHMENT 2 - Application Materials.pdf
5. ATTACHMENT 3 - Project Plans.pdf
6. ATTACHMENT 4 COVER.pdf
7. 4. Exhibit Resolution No. 2023-XXXX CC - REIR Certification, Findings, MMRP.pdf
8. 4.1 Final EIR - Covina Village .pdf
9. 4.2 Facts and Findings - Covina Village_final.pdf
10. 4.3 Draft REIR Covina Village_Full Doc w_Appendices .pdf
11. ATTACHMENT 5 COVER.pdf
12. 5.1 Exhibit A - Resolution No. 2023-XXXX CC - GPA .pdf
13. 5.2 Exhibit B - Resolution No. 2023-XXXX CC - Specific Plan Covina Village_FINAL.pdf
14. 5.2 Attach B.1 to SP CC Reso - Covina Village Specific Plan (CVSP) - FINAL.pdf
15. 5.3 Exhibit C - Ordinance No. 2023-XXXX - ZCH Covina Village_FINAL.pdf
16. 5.4 Exhibit D DA - Ordinance No. 2023-XXXX Dev. Agmt Covina Village_FINAL.pdf
17. 5.4 Exhibit D.1 - DA DRAFT Doc.pdf
18. 5.5 - Exhibit E Resolution No. 2023-XXXX CC - VTTM_FINAL.pdf
19. 5.5 CofA 1000 N. Azusa Avenue (Covina Village) Mixed-Use Dev_FINAL_rev112023ml.pdf
20. 5.5 Covina Village - MMRP_final.pdf
21. 5.6 Exhibit F - Resolution No. 2023-XXXX CC - VTPM_FINAL.pdf
22. 5.6 CofA 1000 N. Azusa Avenue (Covina Village) Mixed-Use Dev_FINAL_rev112023ml.pdf
23. 5.6 Covina Village - MMRP_final.pdf
24. 5.7 Exhibit G - Resolution No. 2023-XXXX CC - CUP 22-7_FINAL.pdf
25. 5.7 CofA 1000 N. Azusa Avenue (Covina Village) Mixed-Use Dev_FINAL_rev112023ml.pdf
26. 5.7 Covina Village - MMRP_final.pdf
27. 5.8 Exhibit H - Resolution No. 2023-XXXX CC - CUP22-8 CC_FINAL.pdf
28. 5.8 CofA 1000 N. Azusa Avenue (Covina Village) Mixed-Use Dev_FINAL_rev112023ml.pdf
29. 5. 8 Covina Village - MMRP_final.pdf
30. 5.9 Exhibit I - Resolution No. 2023-XXXX CC - CUP 22-9_FINAL.pdf
31. 5.9 CofA 1000 N. Azusa Avenue (Covina Village) Mixed-Use Dev_FINAL_rev112023ml.pdf
32. 5.9 Covina Village - MMRP_final.pdf
33. 5.10 Exhibit J - Resolution No. 2023-XXXX CC - SPR 22-226_FINAL.pdf
34. 5.10 CofA 1000 N. Azusa Avenue (Covina Village) Mixed-Use Dev_FINAL_rev112023ml.pdf
35. 5.10 Covina Village - MMRP_final.pdf
Staff Recommendation:
Approve Resolution CC 2023-XX, to certify the Final Revised EIR, Findings of Facts, and the adoption of the Mitigation Monitoring & Reporting Program (MMRP); and Approval of the following entitlement applications:
Resolution CC 2023-XX – General Plan Amendment (GPA) 22-1 Resolution CC 2023-XX– Covina Village Specific Plan (SP) 22-1 Ordinance 23-XX – Zone Change (ZCH) 22-7
Ordinance 23-XX – Development Agreement
Resolution CC 2023-XX– Vesting Tentative Tract Map (VTTM) 82315 Resolution CC 2023-XX– Vesting Tentative Parcel Map (VTPM) 84018 Resolution CC 2023-XX– Conditional Use Permit (CUP) 22-7 Resolution CC 2023-XX– Conditional Use Permit (CUP) 22-8 Resolution CC 2023-XX - Conditional Use Permit (CUP) 22-9 Resolution CC 2023-XX– Site Plan Review (SPR) 22-226
15.d
Public Hearing of 2023 Annual Report for the Prospero Park Owners Association (PPOA) and Proposed 2024 Assessment
1. Public Hearing of 2023 Annual Report for the Prospero Park Owners Association (PPOA) and Proposed 2024 Assessment.pdf
2. Attachment A - Prospero Park Owners Association Annual Report 2023.pdf
3. Attachment B - Resolution CC 2023-114.pdf
Staff Recommendation:
Conduct the public hearing of the 2023 Annual Report for the Prospero Park Owners Association and Proposed 2024 Assessment; and Adopt Resolution CC 2023-114 confirming the 2023 Annual Report for the Prospero Park Owners Association, and levying the 2024 assessment described therein.
15.e
Public Hearing of 2024 Annual Report for Downtown Covina Business Area Enhancement District (BAED)
1. Public Hearing of 2024 Annual Report for Downtown Covina Business Area Enhancement District and Proposed 2024 Assessment.pdf
2. Attachment A - Downtown Merchants Association Annual Report 2024.pdf
3. Attachment B - Resolution CC 2023-115.pdf
Staff Recommendation:
Conduct the public hearing of the 2024 Annual Report for the Covina Downtown Business Area Enhancement District and Proposed Assessment; and Adopt Resolution CC 2023-115, confirming the 2024 Annual Report for the Downtown Covina Business Area Enhancement District, and levying the 2024 assessment described therein.
16. NEW BUSINESS
16.a
Discussion of Project Aspects of Potential Regionalization of Police Communications
1. Project Aspects of Regionalization of Police Communications .pdf Staff Recommendation:
Receive and File.
17. ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for December 19, 2023 at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.