Regular City Council Joint Meeting - February 06, 2024
CLOSED SESSION
CALL TO ORDER
Council/Agency/Authority Members: Patricia Cortez, Hector Delgado, Victor Linares, Mayor Pro Tem/Vice Chair John King, and Mayor/Chair Walter Allen, III
PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54957.6 – CONFERENCE WITH LABOR NEGOTIATORS Agency Designated Representative:
Christopher Marcarello, City Manager, Anita Agramonte, Administrative Services Director and Suzanne Stone, Deputy Director of Administrative Services-HR Update on ongoing negotiations with the various Employee Organizations:
American Federation of State, County and Municipal Employees (AFSCME); Police Association of Covina (PAC); Police Management Group (PMG); and Police Supervisors of Covina (PSC), and discussions with Unrepresented Employees: Mid-Management, Supervisory and Professional, and Confidential and Technical Employees
B. Government Code § 54956.9(d)(4) – CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code section 54956.9(d)(4): One Matter
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem King.
INVOCATION
Given by Covina Police Chaplain Chuck Cannizzaro.
CLOSED SESSION REPORT
PRESENTATIONS - NONE
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
1. 2023 12 19 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the December 19, 2023, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Minutes
1. 2024 01 16 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the January 16, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 3. Payment of Demands
1. Payment of Demands December 29, 2023 - January 11, 2024 .pdf
2. Check Register December 29, 2023 - January 11, 2024.pdf Staff Recommendation:
Approve Payment of Demands in the amount of $4,132,091.10.
CC 4. Annual Comprehensive Financial Report (ACFR) for Fiscal Year Ended June 30, 2023
1. 2023 Annual Comprehensive Financial Report.pdf
2. Attachment A - Annual Comprehensive Financial Report and Related Auditor Communication 2023.pdf
3. Attachment B - Appropriations Limit Report 2023.pdf
4. Attachment C - Single Audit of Federally Assisted Grant Programs 2023.pdf
5. Attachment D - Auditor Letter to City Council 2023.pdf Staff Recommendation:
Receive and file the following reports for Fiscal Year ended June 30, 2023: (1) Annual Comprehensive Financial Report (ACFR) and related Auditor Communications, (2) Independent Accountants’ Report on Agreed-Upon Procedures Applied to Appropriations Limit, and (3) the Single Audit of Federally Assisted Grant Programs.
CC 5. Resolution CC 2024-04 – A Resolution of the City Council of the City of Covina, California, Setting Fees Relating to Sidewalk Vendors, Food Trucks, and Sidewalk Vending Permits
1. 2024 0206 Sidewalk Vendor-Establishing Fees .pdf
2. Attachment A - Resolution CC 2024-04.pdf
Staff Recommendation:
Adopt Resolution CC 2024-04.
CC 6. Request to approve revisions to the Covina Residential Rehabilitation Grant/Loan Program Handbook for participants of the Community Development Block Grant (CDBG) Residential Rehabilitation Program
1. Approve Revisions to Covina Residential Rehabilitation Grant and Loan Program Handbook .pdf
2. Attachment A – Updated Covina Residential Rehabilitation Program Handbook.pdf
3. Attachment B – Covina Residential Rehabilitation Program Handbook.pdf Staff Recommendation:
Approve revisions to the Covina Residential Rehabilitation Grant/Loan Program Handbook for participants of the Community Development Block Grant (CDBG) Residential Rehabilitation Program.
CC 7. Resolution CC 2024-03 Accepting the Public Improvements Associated with Parcel Map No. 82493 Located at 667 E. Puente Street
1. Accepting the Pubilc Improv Associated with Parcel Map No. 82493 Located at 667 E. Puente St.pdf
2. Attachment A - Resolution CC 2024-03 .pdf
Staff Recommendation:
Adopt Resolution CC 2024-03 accepting the public improvements associated with Parcel Map No. 82493 located at 667 E. Puente Street.
CC 8. Traffic Signal Improvements Project – Barranca Avenue and Covina Boulevard (Project No. P2308) – Final Acceptance and Filing Notice of Completion
1. NOC - Traffic Signal Improvements Project - Barranca Ave and Covina Blvd.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
Accept the work performed by PTM General Engineering Services, Inc.; and Authorize the City Clerk to file a Notice of Completion for the Traffic Signal Improvements Project at Barranca Avenue and Covina Boulevard (Project No. P2308).
CC 9. Amendment to the Inspection and Confidentiality Agreement between Frontier California Inc. and the City of Covina Relating to the Properties Located at 175 E. Center Street and 176 E. Badillo Street
1. Amendment to Frontier Inspection and Confidentiality Agreement.pdf
2. Attachment A - Fully Executed Frontier Inspection and Confidentiality Agreement Covina.pdf
3. Attachment B - Amendment to Agreement.pdf
Staff Recommendation:
Authorize the City Manager to execute an Amendment to the Inspection and Confidentiality Agreement.
CC 10. Purchase of Mobile Data Computers
1. Mobile Data Computers.pdf
2. Attachment A - MDC quote.pdf
Staff Recommendation:
Approve Purchase of ten (10) Mobile Data Computers (MDCs) from DuraTech USA, Inc. in the amount of $55,303.19.
CC 11. Resolution CC 2024-06 Authorizing Acceptance of Grant Funds, and Award of Professional Services Contracts for Facilitation of the Royal Oak Middle School Greening and Forestry Planning Grant Project
1. 2024 0206 Royal Oak Middle School Greening and Forestry Grant .pdf
2. Attachment A -MOU Charter Oak Unified School District Joint Application of Grant Fundings.pdf
3. Attachment B - Green Schoolyards First Round awards.pdf
4. Attachment C - 8GA22418 Grant Agreement Package.pdf
5. Attachment D - Resolution.pdf
6. Attachment E - PSA with Active San Gabriel Valley.pdf
7. Attachment F - PSA with Five Point Design.pdf
8. Attachment G - PSA with CEJ ENGINEERS.pdf
Staff Recommendation:
Adopt Resolution CC 2024-06 and approve Professional Services Agreements with Active SGV, Five Point Design, and CEJ Engineers for the facilitation of the project.
CC 12. Resolution Accepting $100,000 in State Funding to Purchase Portable Radios
1. Portable Radio Purchase.pdf
2. Attachment A - Resolution CC 2024-05.pdf
3. Attachment B - Motorola Quote.pdf
Staff Recommendation:
Adopt Resolution CC 2024-05 accepting $100,000 in State Assembly Funding and increase the Police Department’s 2023-24 budget appropriation by same amount; and Approve the purchase of Motorola radio equipment in the amount of $105,707.
CC 13. One Year Extension of the Agreement with Professional Account Management LLC
1. Professional Account Management .pdf
2. Attachment A - Third Amendment with PAM, LLC.pdf
Staff Recommendation:
Approve the Third Amendment to the agreement with Professional Account Management LLC for a one (1) year extension to provide parking citation processing and collections services; and authorize the City Manager to execute the amendment.
CC 14. Agreement between the City of Covina and Converse Consultants for Environmental Testing at 176 E. Badillo Street
1. Agreement between the City of Covina and Converse Consultants for Environmental Testing at 176 E Badillo Street.pdf
2. Attachment A - PSA with Converse Consultants.pdf
Staff Recommendation:
Authorize the City Manager to enter into a Professional Services Agreement with Converse Consultants and execute all related documents.
PUBLIC HEARINGS - NONE
CONTINUED BUSINESS - NONE
NEW BUSINESS
NB 1. Consideration to Amend Covina Municipal Code Section 2.04 Related to City Council Compensation and Adopt Resolution CC 2024-07 Related to Elected Officials Compensation Pursuant to Senate Bill 329
1. Consideration to Amend Covina Municipal Code and Adopt Resolution Related to Elected Officials Pursuant to Senate Bill 329.pdf
2. Attachment A - Ordinance 24-01.pdf
3. Attachment B - Resolution CC 2024-07.pdf
Staff Recommendation:
Waive full reading and introduce Ordinance 24-01, entitled An Ordinance of the City Council of the City of Covina, California, Amending Chapter 2.04 of the Covina Municipal Code to Add a New Section Pertaining to Compensation of the Mayor and City Councilmembers pursuant to Senate Bill 329 and Adopt Resolution CC 2024-07, Related to Elected Officials Compensation.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for February 20, 2024, at 6:30 p.m., for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.