Regular City Council Joint Meeting - February 20, 2024
CLOSED SESSION
CLOSED SESSION - WILL NOT BE HELD
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Delgado.
INVOCATION
Given by Police Chaplain Chuck Cannizzaro.
PRESENTATIONS - NONE
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
1. 2024 02 06 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the February 6, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Payment of Demands
1. Payment of Demands - January 12, 2024 - February 1, 2024.pdf
2. Check Register January 12, 2023 - February 1, 2024.pdf Staff Recommendation:
Approve Payment of Demands in the amount of $6,109,080.53
CC 3. City of Covina Investment Report for Month Ended January 31, 2024
1. City of Covina Investment Report for the Month Ended January 31, 2024.pdf
2. Investment Report for the Month Ended January 31, 2024.pdf Staff Recommendation:
Receive and File.
CC 4. Consideration of a Land Lease Agreement between the City of Covina and New Cingular Wireless PCS, LLC, to Install a Wireless Communication Facility at 735 N. Glendora Avenue, Covina - Wingate Park
1. Wingate Park - Cell Tower.pdf
2. Attachment A - ATT 1095 CLL04193 Lease 1 ATT Signed.pdf
3. Attachment B - Municipal Code.pdf
Staff Recommendation:
Authorize the City Manager to execute the attached Land Lease Agreement between the City of Covina and New Cingular Wireless PCS, LLC, a Delaware limited liability company.
CC 5. Agreement between the City of Covina and SiteRep Construction Services, Inc. for Tenant Improvements at 401 N. Citrus Avenue
1. Agreement between the City of Covina and SiteRep Construction Services, Inc. .pdf
2. Attachment A - Business Cowork Management Agreement.pdf
3. Attachment B - Proposed Agreement with SiteRep Construction Services, Inc.pdf Staff Recommendation:
Authorize the City Manager to enter into a Minor Construction Agreement with SiteRep Construction Services, Inc. and execute all related documents.
CC 6. Approval of Department of Water Resources Grant Funding Sub-Agreement between the City of Covina and Three Valleys Municipal Water District
1. Covina DWR Subagreement.pdf
2. Attachment A - Funding Sub-Agreement.pdf
Staff Recommendation:
Authorize the City Manager to execute all documents associated with the Department of Water Resources Grant Funding Sub-Agreement between the City of Covina and Three Valleys Municipal Water District.
CC 7. Approval of a Second Amendment to Agreement Between the City of Covina and Clifton Larson Allen, LLP for Measure W Audit Services
1. Second Amendment to Agreement Between The City of Covina And Clifton Larson Allen, LLP.pdf
2. Attachment A - Second Amendment with CLA.pdf
Staff Recommendation:
Authorize City Manager to execute the Second Amendment to the Professional Service Agreement with Clifton Larson Allen to perform a program/compliance audit as required by Los Angeles County’s Safe, Clean Water Program (Measure W).
CC 8. Adoption of Ordinance 24-01
1. Ord 24-01 Adoption.pdf
2. Attachment A - Ordinance 24-01.pdf
Staff Recommendation:
Adopt Ordinance 24-01 entitled, “An Ordinance of the City Council of the City of Covina, California, Amending Chapter 2.04 (City Council) of the Covina Municipal Code to Add a New Section 2.04.050 (Compensation) Pertaining to Compensation of the Mayor and City Councilmembers”.
CC 9. Request to Cancel the Regular City Council Meeting of March 5, 2024
1. March 5 CC Cancellation.pdf
Staff Recommendation:
That the City Council consider canceling the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority regular scheduled joint meeting of March 5, 2024; and direct the City Clerk’s Office to post the required Notice of Cancellation.
CC 10. Award Professional Services Agreement to Review and Update the City’s Comprehensive User Fee Study
1. Award Professional Services Contract to Willdan Financial Services to Review and Conduct a Comprehensive User Fee Study.pdf
2. Attachment A - Willdan Financial Fee Study Proposal.pdf Staff Recommendation:
Authorize the City Manager to execute a Professional Services Contract with Willdan for an amount not to exceed $27,410 to perform and conduct a Comprehensive User Fee Study.
CC 11. Approve the Legal Services Agreement with Manning & Kass, Ellrod, Ramirez, Trester, LLP
1. Approve the Legal Services Agreement with Manning and Kass, Ellrod, Ramirez, Trester, LLP .pdf
2. Attachment A - MKERT Retainer Agreement.pdf
Staff Recommendation:
Approve the Legal Services Agreement with Manning & Kass, Ellrod, Ramirez, Trester, LLP and authorize the City Manager to execute the Agreement on behalf of the City.
CC 12. Resolution CC 2024-08 to Amend the Fiscal Year 2023/2024 Capital Improvement Program to Increase Funding for the Covina Skate Park Project in the Amount of $200,000
1. Covina Skate Park Project - Additional Funding.pdf
2. Attachment A - Resolution CC 2024-08.pdf
3. Attachment B - Change Order No. 1 - Spohn Ranch Inc.pdf
4. Attachment C - Wingate Skate Park Change Order 1.pdf Staff Recommendation:
Amend the Contract for the Covina Skate Park Project with Spohn Ranch, Inc. in the amount of $195,000 for a new not-to-exceed amount of $1,631,350; Amend the Professional Services Agreement with Siterep Construction Services, Inc for Inspection Services in the amount of $5,000 for a new, not-to-exceed amount of $55,160; and Adopt Resolution CC 2024-08 to appropriate $200,000 from available Measure W – Municipal Fund Balance to the Covina Skate Park Project (Account No. 2510-3400-55200-P2207) to provide the additional funding necessary to complete the Covina Skate Park Project.
CC 13. Covina Police Department Locker Room Renovation Project – Award of Contract for McMurray Stern Inc. to Furnish and Install New Lockers at the Police Department Women and Men Locker Rooms
1. PD Locker Room Renovation - Locker Room Installation.pdf
2. Attachment A - Piggyback Authorization Letter Template_McMurray Stern.pdf
3. Attachment B - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - McMurray Stern Inc.pdf
4. Attachment C - Covina PD Sourcewell-Spacesaver lockers 1-18-2024.pdf Staff Recommendation:
Award a contract for the Covina Police Department Locker Room Renovation Project to McMurray Stern Inc. as the lowest
responsible bidder
to
furnish and install
new
lockers
in
the men and women locker room
s
in a
not-to-exceed
amount of $321,974.11 and authorize the City Manager to execute the c
ontract.
CC 14. Covina Police Department Locker Room Renovation Project – Award of Contract for Construction Services to BBS Construction, Inc. in the Amount of $695,000
1. PD Locker Room Renovation - Construction - Award.pdf
2. Attachment A - Resolution CC 2024-09.pdf
3. Attachment B - Bid Package BBS Construction, Inc.pdf
4. Attachment C - CONSTRUCTION CONTRACT - BBS Construction, Inc.pdf Staff Recommendation:
Award a contract for the Covina Police Department Locker Room Renovation Project – Construction Services to BBS Construction, Inc. as the lowest responsive, responsible bidder in the amount of $695,000 and authorize the City Manager to execute the contract; Establish a contingency allowance of $69,500 (10% of contract amount) for unforeseen conditions or additional construction services, if needed; and Adopt Resolution CC 2024-09 amending the FY 2023-24 Capital Improvement Program Budget and appropriating an additional $629,778.65 from the Police Department Community Facilities District Fund, Police Department Impact Fees Fund, and Measure CC Fund to be transferred into the Building Maintenance Fund for completion of the Covina Police Department Locker Room Renovation Project.
CC 15. Fiscal Year 2023-24 Mid-Year Budget Update and Adjustments Resolution CC 2024-10
1. Fiscal Year 2023-24 Mid-Year Budget Update and Adjustments Resolution CC 2024-XX.pdf
2. Attachment A - Mid Year Fund Balance Worksheet FY 23-24.pdf
3. Attachment B - General Fund Expenditures by Department.pdf
4. Attachment C - Resolution CC 2024-10.pdf
Staff Recommendation:
Adopt Resolution CC 2024-10 authorizing Fiscal Year 2023-2024 mid-year budget adjustments; and Receive and file the Fiscal Year 2023-24 Mid-Year Budget Update.
PUBLIC HEARINGS
PH 1. Ordinance 24-XX, Adding a Utility/Trench Cut Fees Section to the City’s Municipal Code and Establishing Utility/Trench Cut Fees in the City-Wide Fee Schedule
1. Continued Public Hearing - Trench Cut Fees.pdf
Staff Recommendation:
Continue the Public Hearing to a date uncertain.
CONTINUED BUSINESS - NONE
NEW BUSINESS - NONE
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for March 19, 2024 ,
at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.