CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
February 20, 2024, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Patricia Cortez
Councilmember Hector Delgado
Councilmember Victor Linares
Mayor Pro Tem/Vice-Chair John C. King
Mayor/Chair Walter Allen, III
Staff Present:
City Clerk Drew Aleman (Elected Member)
City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief David Povero
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Public Works Director Andy Bullington
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
Staff Absent: City Treasurer Neil Polzin (Elected Member) Administrative Services Director Anita Agramonte
1 CLOSED SESSION
CLOSED SESSION — WAS NOT HELD
JOINT MEETING —OPEN SESSION 7:30 PM
CALL TO ORDER
Mayor Allen called the Council/Agency/Authority meeting to order at 7:33 p.m. with all Councilmembers present.
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Delgado.
INVOCATION
Given by Police Chaplain Chuck Cannizzaro.
PRESENTATIONS — NONE.
PUBLIC COMMENTS
Richard Darkhorse of the American Legion Riders Post 755 invited the City Council to support the Legion and explained the services they help to provide.
Neika Montes requested that the City Council change the white streetlights to purple in honor of Chiari Malformation Month during the month of September.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Mayor Allen highlighted items on the Consent Calendar including items: CC5, authorizing improvements for the co -working facility at 401 N. Citrus Ave.; CC12, increasing funding for the Covina Skate Park Project for the installation of bioswales; and CC13 and CC14, both relating to the purchase and installation of new lockers for the Covina Police Department. He thanked Public Works Director Buffington and the Public Works team for helping the City get through the wet season. Mayor Allen also thanked the Finance Advisory Commission for their work in reviewing the City's mid -year budget and noted the City's strong financial health.
CITY MANAGER COMMENTS — NONE.
2 CONSENT CALENDAR
CC 1. Minutes
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Approve the Minutes of the February 6, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (5 to 0)
CC 2. Payment of Demands
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Approve Payment of Demands in the amount of $6,109,080.53 Approved (5 to 0)
CC 3. City of Covina Investment Report for Month Ended January 31, 2024 Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Receive and File.
Approved (5 to 0)
CC 4. Consideration of a Land Lease Agreement between the City of Covina and New Cingular Wireless PCS, LLC, to Install a Wireless Communication Facility at 735 N. Glendora Avenue, Covina - Wingate Park Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Authorize the City Manager to execute the attached Land Lease Agreement between the City of Covina and New Cingular Wireless PCS, LLC, a Delaware limited liability company.
Approved (5 to 0)
CC 5. Agreement between the City of Covina and SiteRep Construction Services, Inc. for Tenant Improvements at 401 N. Citrus Avenue
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Authorize the City Manager to enter into a Minor Construction Agreement with SiteRep Construction Services, Inc. and execute all related documents.
Approved (5 to 0)
3 CC 6. Approval of Department of Water Resources Grant Funding Sub - Agreement between the City of Covina and Three Valleys Municipal Water District
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Authorize the City Manager to execute all documents associated with the Department of Water Resources Grant Funding Sub -Agreement between the City of Covina and Three Valleys Municipal Water District.
Approved (5 to 0)
CC 7. Approval of a Second Amendment to Agreement Between the City of Covina and Clifton Larson Allen, LLP for Measure W Audit Services Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Authorize City Manager to execute the Second Amendment to the Professional Service Agreement with Clifton Larson Allen to perform a program/compliance audit as required by Los Angeles County's Safe, Clean Water Program (Measure W).
Approved (5 to 0)
CC 8. Adoption of Ordinance 24-01
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Adopt Ordinance 24-01 entitled, "An Ordinance of the City Council of the City of Covina, California, Amending Chapter 2.04 (City Council) of the Covina Municipal Code to Add a New Section 2.04.050 (Compensation) Pertaining to Compensation of the Mayor and City Councilmembers".
Approved (5 to 0)
CC 9. Request to Cancel the Regular City Council Meeting of March 5, 2024 Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem I(ing
That the City Council consider canceling the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority regular scheduled joint meeting of March 5, 2024; and direct the City Clerk's Office to post the required Notice of Cancellation.
Approved (5 to 0)
4 CC 10. Award Professional Services Agreement to Review and Update the City's Comprehensive User Fee Study
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Authorize the City Manager to execute a Professional Services Contract with Willdan for an amount not to exceed $27,410 to perform and conduct a Comprehensive User Fee Study.
Approved (5 to 0)
CC 11. Approve the Legal Services Agreement with Manning & Kass, Ellrod, Ramirez, Trester, LLP
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
Approve the Legal Services Agreement with Manning & Kass, Ellrod, Ramirez, Trester, LLP and authorize the City Manager to execute the Agreement on behalf of the City.
Approved (5 to 0)
CC 12. Resolution CC 2024-08 to Amend the Fiscal Year 2023/2024 Capital Improvement Program to Increase Funding for the Covina Skate Park Project in the Amount of $200,000
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
1. Amend the Contract for the Covina Skate Park Project with Spohn Ranch, Inc. in the amount of $195,000 for a new not -to -exceed amount of $1,631,350;
2. Amend the Professional Services Agreement with Siterep Construction Services, Inc for Inspection Services in the amount of $5,000 for a new, not - to -exceed amount. of $55,160; and
3. Adopt Resolution CC 2024-08 to appropriate $200,000 from available Measure W — Municipal Fund Balance to the Covina Skate Park Project (Account No. 2510-3400-55200-P2207) to provide the additional funding necessary to complete the Covina Skate Park Project.
Approved (5 to 0)
CC 13. Covina Police Department Locker Room Renovation Project — Award of Contract for McMurray Stern Inc. to Furnish and Install New Lockers at the Police Department Women and Men Locker Rooms
Neil Polzin was not present at the time his name was called to provide his public comments.
Motion made by: Mayor Allen
Seconded by: Councilmember Delgado
5 Award a contract for the Covina Police Department Locker Room Renovation Project to McMurray Stern Inc. as the lowest responsible bidder to furnish and install new lockers in the men and women locker rooms in a not -to -exceed amount of $321,974.11 and authorize the City Manager to execute the contract.
Approved (5 to 0)
CC 14. Covina Police Department Locker Room Renovation Project — Award of Contract for Construction Services to BBS Construction, Inc. in the Amount of $695,000
Neil Polzin was not present at the time his name was called to provide his public comments.
Motion made by: Mayor Allen
Seconded by: Councilmember Delgado
1. Award a contract for the Covina Police Department Locker Room Renovation Project — Construction Services to BBS Construction, Inc. as the lowest responsive, responsible bidder in the amount of $695,000 and authorize the City Manager to execute the contract;
2. Establish a contingency allowance of $69,500 (10% of contract amount) for unforeseen conditions or additional construction services, if needed; and
3. Adopt Resolution CC 2024-09 amending the FY 2023-24 Capital Improvement Program Budget and appropriating an additional $629,778.65 from the Police Department Community Facilities District Fund, Police Department Impact Fees Fund, and Measure CC Fund to be transferred into the Building Maintenance Fund for completion of the Covina Police Department Locker Room Renovation Project.
Approved (5 to 0)
CC 15. Fiscal Year 2023-24 Mid -Year Budget Update and Adjustments Resolution CC 2024-10
Motion made by: Councilmember Linares
Seconded by: Mayor Pro Tem King
1. Adopt Resolution CC 2024-10 authorizing Fiscal Year 2023-2024 mid -year budget adjustments; and
2. Receive and file the Fiscal Year 2023-24 Mid -Year Budget Update.
Approved (5 to 0)
6 PUBLIC HEARINGS
PH 1. Ordinance 24-XX, Adding a Utility/Trench Cut Fees Section to the City's Municipal Code and Establishing Utility/Trench Cut Fees in the City -Wide Fee Schedule
Mayor Allen opened the public hearing.
Public Works Director Buffington informed the City Council that inquiries were received regarding the item and staff recommends continuing the hearing to a date uncertain in order to address these concerns.
There were no public comments.
Motion made by: Mayor Pro Tem King
Seconded by: Councilmember Linares
Continue the public hearing to a date uncertain.
Approved (5 to 0)
CONTINUED BUSINESS — NONE.
NEW BUSINESS — NONE.
ADJOURNMENT
At 7:53 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, March 19, 2024, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
Fabian Velez, Chief Deputy City Clerk
Walter Allen III, Mayor/C
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