Regular City Council Joint Meeting - March 19, 2024
CLOSED SESSION
CALL TO ORDER
Council/Agency/Authority Members: Patricia Cortez, Hector Delgado, Victor Linares, Mayor Pro Tem/Vice Chair John King, and Mayor/Chair Walter Allen, III
PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54956.8 - CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 114 E. Italia Street
Agency Negotiator: Chris Marcarello, City Manager, City of Covina Brian Lee, Community Development Director, City of Covina Negotiating Parties: TBD
Under Negotiation: Price and Terms of Payment
B. Government Code § 54956.8 - CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 100-112 N. Citrus Avenue, Unit 100B Agency Negotiator: Chris Marcarello, City Manager, City of Covina Brian Lee, Community Development Director, City of Covina Negotiating Parties: TBD
Under Negotiation: Price and Terms of Payment
C. Government Code § 54956.8 - CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: NEC E. Front Street & N. 1st Avenue, Covina, CA 91723 (APN: 8430-018-004) Agency Negotiator: Chris Marcarello, City Manager, City of Covina Brian Lee, Community Development Director, City of Covina Negotiating Parties: SEATS TRUST / SEATS WILLIAM R CO TR Under Negotiation: Price and Terms of Payment
D. Government Code § 54956.9(d)(4) - CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One potential case.
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Cortez.
INVOCATION
Given by Police Chaplain Ron Butler.
Closed Session Report
PRESENTATIONS
A. National Public Safety Telecommunicators Week
B. American Red Cross Month
C. Recognition of the YWCA of San Gabriel Valley
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
1. 2024 02 20 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the February 20, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Payment of Demands
1. Payment of Demands - February 2, 2024 - February 29, 2024.pdf
2. Check Register February 2, 2024 - February 29, 2024.pdf Staff Recommendation:
Approve Payment of Demands in the amount of $5,970,742.33.
CC 3. City of Covina Investment Report for Month Ended February 29, 2024
1. City of Covina Investment Report for the Month Ended February 29, 2024.pdf
2. Attachment A - City Investment Report for the Month Ended Feb 29 2024.pdf Staff Recommendation:
Receive and File.
CC 4. Downtown Trash Enclosure Project – Phase IV – Project No. P2407 – Final Acceptance and Filing Notice of Completion
1. Downtown Trash Enclosure Project - Phase IV - NOC.pdf
2. Attachment A - Notice of Completion - DT Trash Enclosure Project - Phase IV.pdf Staff Recommendation:
Accept the work completed by FS Contractors, Inc; and
Authorize the City Clerk to file a Notice of Completion for the Downtown Trash Enclosure Project – Phase IV – Project No. P2407.
CC 5. Street Residential Resurfacing Project – Project No. P2405 – Award of Contract to Gentry Brothers, Inc. in the Amount of $503,660
1. Street Residential Resurfacing Project – Project No P2405 – Award of Contract to Gentry Brothers, Inc.pdf
2. Attachment A - CONSTRUCTION CONTRACT - Gentry Bros, Inc.pdf
3. Attachment B - Bid Proposal - Gentry Brothers, Inc.pdf
4. Attachment C - PSA with CEJ Engineers, Inc.pdf
5. Attachment D - PSA with Willdan Engineering, Inc.pdf Staff Recommendation:
Approve plans and specifications for the Street Residential Resurfacing Project – Project No. P2405; Award a contract for the Street Residential Resurfacing Project to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $503,660 and authorize the City Manager to execute the contract; Authorize a contingency amount of $125,000 (approximately 25%) for any unforeseen construction expenses; Award a Professional Services Agreement to CEJ Engineers, Inc for Construction Management & Inspection Services in an amount not-to-exceed $34,800; and Award a Professional Services Agreement to Willdan Engineering, Inc for Pavement Analysis & Testing in an amount not-to-exceed $25,000.
CC 6. Speed Hump Installation Project – Fenimore Avenue between Rowland Avenue and Workman Avenue
1. Speed Hump Installation Project - Fenimore Ave.pdf
2. Attachment A - Speed Hump Request Completed Petition Fenimore.pdf Staff Recommendation:
Approve recommendation from the Traffic and Mobility Advisory Commission for the installation of speed humps at Fenimore Avenue between Rowland Avenue and Workman Avenue.
CC 7. Hollenbeck Park Pickleball Court Construction Project – Project No. P2404 – Final Acceptance and Filing Notice of Completion
1. Hollenbeck Park Pickleball Court Construction Project - NOC.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
Accept the work performed by Siterep Construction Services, Inc.; and Authorize the City clerk to file a Notice of Completion for the Hollenbeck Park Pickleball Court Construction Project.
CC 8. Award a Professional Services Agreement for Special District Administration Services, Annexation Services, Continuing Disclosure Services, and Arbitrage Rebate Services
1. Award of a PSA to Willdan Financial Services for Special District Administration and Debt Financing Services.pdf
2. Attachment A - PSA with Willdan Financial Services.pdf Staff Recommendation:
Authorize the City Manager to execute a Professional Services Agreement with Willdan Financial Services for Special District Administration Services, Annexation Services, Continuing Disclosure Services, and Arbitrage Rebate Services, for a period of five years, with three optional three-year extension terms.
CC 9. Professional Service Agreement with West Coast Arborists for Emergency Tree Removal and Creek Remediation at Wingate Park
1. Emergency Tree Removal and Creek Remediation at Wingate Park.pdf
2. Attachment A - Proposal, West Coast Arborist Inc.pdf
3. Attachment B - Professional Services Agreement.pdf
4. Attachment C - Resolution CC 2024-11.pdf
Staff Recommendation:
Authorize the City Manager to execute a Professional Services Agreement with West Coast Arborists, Inc. (WCA) in the amount of $27,144.00 for Emergency Tree Removal at Wingate Park; and Adopt Resolution CC 2024-11 to appropriate $49,500 from the General Fund to provide funding for Emergency Tree Removal and additional Creek Remediation efforts at Wingate Park.
CC 10. Award of Contract to Waterline Technologies, Inc. for the Replacement of the Training Pool Heater at the Covina Park Aquatic Center
1. Covina Park Aquatic Center Pool Heater Replacement.pdf
2. Attachment A - Waterline Technologies, Inc. Proposal.pdf
3. Attachment B - Minor Construction and Maintenance Services Agreement.pdf Staff Recommendation:
Award a contract for the Covina Park Aquatic Center Training Pool Heater Replacement to Waterline Technologies, Inc in the amount of $43,673.22 and authorize the City Manager to execute the contract.
CC 11. Lease and Ongoing Maintenance of three (3) 2024 Toyota Camry LE Hybrid Vehicles for the Covina Police Department
1. PD Lease Vehicles - 3 Toyota Camry LE Hybrids.pdf
2. Attachment A - 2024 Toyota Camry LE Hybrid Quote.pdf Staff Recommendation:
Approve the leasing and ongoing maintenance of three (3) 2024 Toyota Camry LE Hybrid Vehicles allocated for the Covina Police Department for a five-year term in the amount of $103,500; and Authorize the City Manager, or their designee, to execute all necessary documents with Enterprise Fleet Management, Inc. using the Sourcewell Competitive Purchasing Program (Contract #06061800-EFM).
CC 12. Award of Contract to Control Air Enterprises LLC for HVAC Repairs at the Covina Senior & Community Center
1. Senior Center HVAC Repairs.pdf
2. Attachment A - Proposal, Control Air Enterprises LLC.pdf
3. Attachment B - Minor Construction and Maintenance Agreement, Control Air.pdf Staff Recommendation:
Award a contract for the Covina Senior & Community Center HVAC Repair Project to Control Air Enterprises LLC in the amount of $37,837.00 and authorize the City Manager to execute the contract.
CC 13. SB 341 Compliance Report on the Housing Successor Agency Low and Moderate Income Housing Asset Fund
1. FY 22-23 SB 341 Compliance Report on the Housing Successor Agency Low and Moderate Income .pdf
2. Attachement A - 2016 Change to Annual Report Requirements for Housing Successors for Redevelopment Agencies.pdf
3. Attachment B - Covina Housing Authority SB 341 Compliance Report for FY 22-23.pdf Staff Recommendation:
Receive and file the report.
CC 14. 2023 Annual Housing Element Progress Report
1. 2023 Annual Housing Element Progress Report.pdf
2. Attachment A - 2023 HCD Annual Progress Report (APR).pdf Staff Recommendation:
Receive and file.
CC 15. Amendment No. 3 to the Professional Services Agreement between the City of Covina and Liebert Cassidy Whitmore for Legal Services
1. LCW 3rd amendment.pdf
2. Attachment A - Amendment No. 3 to LCW.pdf
3. Attachment B - Agreement for Special Services.pdf
Staff Recommendation:
Approve Amendment No. 3 to the agreement between Liebert Cassidy Whitmore and the City of Covina for legal services and authorize the City Manager to execute the amendment.
CC 16. Resolution Increasing the Police Department 2023-24 Budget by $5,000 to Cover Police Explorer Program Expenses
1. Police Explorer Donation Funds.pdf
2. Attachment A - Resolution CC 2024-13.pdf
Staff Recommendation:
Adopt Resolution CC 2024-13 increasing the Police Department 2023-24 Budget by $5,000 for the purchase of various equipment/supplies as well as annual dues.
CC 17. Escheatment of Unclaimed Funds to the City of Covina in Accordance with the Escheat of Unclaimed Property Policy
1. Escheatment of Unclaimed Funds to the City of Covina in Accordance with the Escheat of Unclaimed Property Policy.pdf
2. Attachment A - Unclaimed Funds 2024.pdf
3. Attachment B - Unclaimed Funds 2024.pdf
4. Attachment C - Instructions for Claiming Unclaimed Property.pdf
5. Attachment D - Unclaimed Property Claim Form.pdf
6. Attachment E - Resolution 14-7255.pdf
Staff Recommendation:
Authorize staff to pursue the escheatment of unclaimed funds to the City in the amount of $52,646.34 and approve the transfer of any available funds remaining unclaimed to be recognized as revenue in the General Fund in accordance with the Escheat of Unclaimed Property Policy.
CC 18. Confirm and Approve City Council’s Appointments to Various City of Covina Boards and Commissions
1. Boards and Commission Updates.pdf
Staff Recommendation:
Approve the City Council’s appointments to various City of Covina Boards and Commissions.
CC 19. Covina Recreation Village Project – Project No. P2202 – Rejection of All Bids
1. Covina Recreation Village Project - Rejection of All Bids.pdf Staff Recommendation:
Reject all bids received for construction of the Covina Recreation Village Project; and Authorize City staff to revise the project bid package and re-solicit bids for construction.
CC 20. Lease Agreement Between the City of Covina and BKEC Inc. for Property Located at 100 N. Citrus Avenue, Unit 100B
1. Lease Agreement Between the City of Covina and BKEC Inc. for 100 N. Citrus Suite 100B.pdf
2. Attachment A - BKEC Lease Agreement.pdf
Staff Recommendation:
That the City Council approve a lease agreement with BKEC Inc. for the lease of office space located at 100 N. Citrus Avenue, Suite 100B and authorize the City Manager or his designee to make any non-substantive changes that may be required prior to finalizing and executing the agreement.
PUBLIC HEARINGS
PH 1. Public Hearing Considering the Adoption of the Covina Active Streets and Multi-Modal Connectivity Plan
1. 2024 0319; Covina Active Streets and Multi Modal Connectivity Plan .pdf
2. Attachment A - Resolution CC 2024-12.pdf
3. Attachment B - Covina Active Streets Plan_Final.pdf
4. Attachment C - Appendix A-D.pdf
5. Attachment D - Resolution 2024-001 PC; CASMCP.pdf
6. Attachment E - DRAFT PC-TMAC Minutes .pdf
7. Attachment F - Legal Ad Proof.pdf
Staff Recommendation:
Adopt City Council Resolution CC 2024-12 Adopting the Covina Active Streets and Multi-Modal Connectivity Plan, and Finding the Project exempt from the California Environmental Quality Act (CEQA).
CONTINUED BUSINESS
CB 1. Development Impact Fee Report
1. 2024 0319; Development Impact Fee Study Report .pdf
2. Attachment A - Development Impact Fee Study.pdf
Staff Recommendation:
Review the Development Impact Fee Study/Report prepared by NBS Government Finance Group and provide direction to City staff regarding the following:
Consider introducing a nominal administrative fee to prepare future studies; Direct staff to formally prepare the item for adoption at a future duly noticed City Council Public Hearing; and Direct Staff to evaluate options to reduce Development Impact Fees for affordable housing units and return as a separate item for City Council consideration.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for April 2, 2024, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.