Regular City Council Joint Meeting - April 02, 2024
CLOSED SESSION
CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Mayor Allen
INVOCATION
Given by Police Chaplain Ron Butler
CITY COUNCIL REORGANIZATION
City Clerk to Conduct Election of Mayor
Incoming Mayor to Conduct Election of Mayor Pro Tempore
PRESENTATIONS
Recognition of Outgoing Mayor
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Adopting a 2024 Records Retention Schedule Update
1. 2024 Citywide Records Retention Schedule Update.pdf
2. Attachment A - Resolution CC 2024-14 .pdf
Staff Recommendation:
Adopt Joint Resolution CC 2024-14 rescinding Resolution CC 2023-87 and adopting a Records Retention Schedule.
CC 2. Payment of Demands
1. Payment of Demands March 1, 2024 - March 14, 2024.pdf
2. Check Register March 1, 2024 - March 14, 2024.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $5,720,707.82.
CC 3. Award of Contract to FC & Sons Roofing, Inc. for Roof Repairs at the Public Works Yard
1. Public Works Yard Roof Repair.pdf
2. Attachment A - Proposal FC and Sons Roofing Inc.pdf
3. Attachment B - Minor Construction and Maintenance Services Agreeement.pdf Staff Recommendation:
Award a contract for the Public Works Yard Roof Repair Project to FC & Sons Roofing, Inc. in the amount of $164,993 and authorize the City Manager to execute the contract.
CC 4. Accepting Grant Funds and Authorizing the City Manager or his Designee to Execute All Documents Related to the Energy Efficiency and Conservation Block Grant Program for Purchase of Electric Vehicles
1. Energy Efficiency and Conservation Block Grant Program for purchase of EV transit vehicles.pdf
2. Atatchment A - Resolution CC 2024-15.pdf
Staff Recommendation:
Adopt Resolution CC 2024-15, approving the acceptance of the Energy Efficiency and Conservation Block Grant Program for purchase of Electric Vehicles, and amending the Fiscal Year 2023-2024 Operating Budget to accept and appropriate $113,100 in grant funds from the United States Department of Energy, Office of Energy Efficiency and Renewable Energy and authorizing the City Manager or his designee to execute all documents related.
CC 5. Hollenbeck Park Urban Greening Revitalization Project – Project No. P2403 – Award of Contract to Green Giant Landscape, Inc. for an Amount of $1,469,700
1. Hollenbeck Park Urban Greening Revitalization Project - Construction.pdf
2. Attachment A - Hollenbeck Park Urban Greening Revitalization Project Bid Analysis.pdf
3. Attachment B - CONSTRUCTION CONTRACT - Green Giant Landscape, Inc.pdf
4. Attachment C - GREEN GIANT LANDSCAPE INC Bid Proposal.pdf
5. Attachment D - PSA CEJ Engineers.pdf
Staff Recommendation:
Approve plans and specifications for the Hollenbeck Park Urban Greening Revitalization Project – Project No. P2403; Award a contract for the Hollenbeck Park Urban Greening Revitalization Project to Green Giant Landscape, Inc. as the lowest responsive and responsible bidder in the amount of $1,469,700 and authorize the City Manager to execute the contract; Authorize a contingency amount of $150,000 (approximately 10% of contract amount) for any unforeseen construction expenses; and Approve a Professional Services Agreement with CEJ Engineers, Inc. for Construction Management and Inspection Services pertaining to the Hollenbeck Park Urban Greening Revitalization Project in an amount not-to-exceed $95,160.
NEW BUSINESS
NB 1. Resolution of the City Council of the City of Covina, California, in Support of the Homelessness, Drug Addiction, and Theft Reduction Act
1. Resolution Supporting Prop 47.pdf
2. Attachment A - Resolution CC 2024-16.pdf
Staff Recommendation:
That the City Council Consider adopting Resolution CC 2024-16.
NB 2. Resolution CC 2024-17 Declaring the Results and Reciting the Fact of the Covina General Municipal Election Held March 5, 2024
1. Declaring the Results of the Election.pdf
2. Attachment A - Resolution CC 2024-17.pdf
Staff Recommendation:
Adopt Resolution CC 2024-17 reciting the fact of the General Municipal Election held on March 5, 2024, declaring the result and other such matters as provided by law; and Administer the Oath of Office to the newly-elected members of the City Council.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for April 16, 2024, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.