CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA
REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING
AUTHORITY/COVINA HOUSING AUTHORITY JOINT MEETING
AGENDA
Tuesday, May 7, 2024, 6:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
IMPORTANT NOTICE
Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum channel 29 and Frontier Channel 42. To view from the website, click on the "City Meetings" button on the home page and click the highlighted link under the City Council Meeting Agendas and Minutes header. A live banner will appear at the start of the meeting.
Public Comments: During the meeting, there will be an opportunity for the public to speak. Public testimony is limited to five (5) minutes per speaker, unless, for good cause, the Mayor/Chairperson amends the time limit; a speaker’s time may not be transferred to another speaker. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Those wishing to speak on a LISTED AGENDA ITEM will be heard when that item is addressed.
In Person: To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak.
Meeting Assistance Information: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or 626-384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Pages
CLOSED SESSION
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54956.8 - CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property: 114 E. Italia Street
Agency Negotiator: Chris Marcarello, City Manager, City of Covina Brian Lee, Community Development Director, City of
Covina
Negotiating Parties: TBD
Under Negotiation: Price and Terms of Payment
B. Government Code § 54956.8 - CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property: 305 Orange Blossom Lane
Agency Negotiator: Chris Marcarello, Executive Director, Covina Housing Authority
Brian Lee, Community Development Director, City of
Covina
Negotiating Parties: Benny Yun Bun Chung, Owner
Under Negotiation: Price and Terms of Payment
C. Government Code § 54957.6 – CONFERENCE WITH LABOR
NEGOTIATORS
Agency Designated Representative:
Chris Marcarello, City Manager
Update on ongoing negotiations with the various Employee Organizations:
American Federation of State, County and Municipal Employees (AFSCME); Police Association of Covina (PAC); Police Management Group (PMG); and Police Supervisors of Covina (PSC), and discussions with Unrepresented Employees: Mid-Management, Supervisory and Professional, and Confidential and Technical Employees
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Mayor King
INVOCATION
Given by Police Chaplain Allgaier
CLOSED SESSION REPORT
PRESENTATIONS
A. Municipal Clerk's Week
B. National Public Works Week
C. National Police Week
D. PD K9 Atos Retirement
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a LISTED AGENDA ITEM will be heard when that item is addressed. Those wishing to speak on an item NOT ON THE AGENDA will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes 7
Staff Recommendation:
Approve the Minutes of the April 16, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Payment of Demands 13
Staff Recommendation:
Approve Payment of Demands in the amount of $5,003,182.29.
CC 3. Resolution Increasing the Police Department 2023-24 Budget by $78,285 21 Staff Recommendation:
Adopt Resolution CC 2024-20 increasing the Police Department 2023-24 revenue budget by $103,544 and expenditure budget by $78,285 for Crossing
Guard Service for the remainder of the fiscal year.
CC 4. Request to Cancel the Regular City Council Meeting of May 21, 2024 25 Staff Recommendation:
That the City Council consider cancelling the regular scheduled City Council Meeting of May 21, 2024.
CC 5. Resolution Approving the Filing of an Application for the CalFIRE Urban and Community Forestry Grant Program
27 Staff Recommendation:
Adopt Resolution CC 2024-21.
CC 6. Approval of Addendum No. 3 and Addendum No. 4 to the Transfer Agreement between Los Angeles County Flood Control District and City of Covina for the Safe, Clean Water Regional Program
31 Staff Recommendation:
Adopt Resolution CC 2024-19 authorizing the City Manager to execute Addendum No. 3 and Addendum No. 4 of the Transfer Agreement between Los Angeles County Flood Control District and City of Covina for the Safe, Clean Water Regional Program.
CC 7. Approval of Fiscal Year 2025 Water Supply Strategy and Authorization to Execute all Requisite Documents
41 Staff Recommendation:
Approve the Fiscal Year 2025 water supply strategy outlined in this report;
1. Authorize the City Manager to execute a Temporary Assignment or Lease of Water Right Form to assign 359.69 acre-feet of Water Production Rights from the City to an Alternate Water Agency for FY 2025;
2. Authorize the City to solicit and lease up to 400 shares of Covina Irrigating Company stock for Fiscal Year 2025, and execute a Lease Agreement and an Order for Delivery with interested shareholders; and
3. Authorize the City to participate in the Fiscal Year 2025 Covina Irrigating Company lease pool.
4. CC 8. Award Contract to D&H Water Systems, Inc. for the Procurement of a Chloramine Boosting System (CBS) Trailer for the Charter Oak Reservoir Site and Adoption of Resolution CC 2024-23
51 Staff Recommendation:
Approve award of contract to D&H Water Systems, Inc. for the procurement of a Chloramine Boosting System (CBS) Trailer in the amount of $154,850, and authorize the City Manager to execute the contract; and
1. Adopt Resolution CC 2024-23 to appropriate funds from Available Water Fund Balance for the Charter Oak Reservoir Site – Chloramine Boosting System (CBS) Trailer.
2. CC 9. Crime Prevention Budget Increase 79
Staff Recommendation:
Approve Resolution CC 2024-24 Increasing the Police Department FY 23-24 budget by $5,000 to cover staffing cost.
CC 10. Transfer of Ownership of Police Canine (K9) 83
Staff Recommendation:
Approve the retirement and transfer of ownership of CPD K9 Atos.
CC 11. Resolution CC 2024-22 Adopting the West Badillo Street Resurfacing Project from North Azusa Avenue to North Lark Ellen Avenue as the City of Covina’s Fiscal Year 2025 Senate Bill 1 (SB 1) Projects 85 Staff Recommendation:
Adopt Resolution CC 2024-22 adopting the West Badillo Street Resurfacing Project from North Azusa Avenue to North Lark Ellen Avenue as the City of Covina’s Fiscal Year 2025 Senate Bill 1 (SB 1) Projects and reserving all FY 2024-2025 RMRA funds for project construction costs.
CC 12. Amendment to the Compensation Rules for the City’s Mid-Management, Supervisory and Professional/Technical Employees (July 1, 2021 – June 30, 2024)
91 Staff Recommendation:
That the City Council approve the proposed amendment providing a leave buyback opportunity for the remainder of Fiscal Year 2024.
NEW BUSINESS
NB 1. Proposed Fiscal Year 2024-2025 Capital Improvement Program Budget 127 Staff Recommendation:
That the City Council receive and file the proposed project list and provide direction as necessary.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for June 4, 2024, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.
1 CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
April 16, 2024, 6:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Walter Allen, III Councilmember Patricia Cortez
Councilmember Hector Delgado
Mayor/Chair John C. King
Councilmembers Absent: Mayor Pro Tem Victor Linares
Staff Present: City Clerk Drew Aleman (Elected Member)
City Manager Chris Marcarello
City Attorney Candice K. Lee
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Interim Public Works Director Rafael Fajardo
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
Staff Absent: City Treasurer Neil Polzin (Elected Member) Police Chief David Povero
Administrative Services Director Anita Agramonte
_____________________________________________________________________
2 CLOSED SESSION
CALL TO ORDER
PUBLIC COMMENTS
There were no public comments.
CLOSED SESSION
A. Government Code § 54956.9(d)(1) - CONFERENCE WITH LEGAL
COUNSEL - EXISTING LITIGATION
Name of Case: Gregg Peterson v. City of Covina; WCAB Case Nos:
ADJ11280620; ADJ11098953; ADJ10808494; ADJ10311757; ADJ10315682 B. Government Code § 54956.8 - CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property: 602-626 S. Citrus Ave. & 128 E. Rowland St. APNs: 8451- 001-906 and 8453-001-900
Agency Negotiator: Chris Marcarello, City Manager, City of Covina Brian Lee, Community Development Director, City of
Covina
Negotiating Parties: Bayer Auto Group, Tenant
Under Negotiation: Price and Terms of Payment
C. Government Code § 54956.8 - CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property: 114 E. Italia Street
Agency Negotiator: Chris Marcarello, City Manager, City of Covina Brian Lee, Community Development Director, City of
Covina
Negotiating Parties: TBD
Under Negotiation: Price and Terms of Payment
D. Government Code § 54957.6 – CONFERENCE WITH LABOR
NEGOTIATORS
Agency Designated Representative:
Chris Marcarello, City Manager
Update on ongoing negotiations with the various Employee Organizations:
American Federation of State, County and Municipal Employees (AFSCME); Police Association of Covina (PAC); Police Management Group (PMG); and Police Supervisors of Covina (PSC), and discussions with Unrepresented Employees: Mid-Management, Supervisory and Professional, and Confidential and Technical Employees
RECESS
3 JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Cortez.
INVOCATION
Given by Covina Police Chaplain Chuck Cannizzaro.
CLOSED SESSION REPORT
City Attorney Lee announced that direction was given to staff and no reportable action was taken.
PRESENTATIONS
A. Small Business Week
A proclamation declaring April 28 - May 4, 2024, as “National Small Business Week” was read into record by Mayor King and presented to Covina Chamber of Commerce President/CEO Dawn Nelson and Covina Chamber of Commerce Chairman Paul Gastelum.
Covina Chamber of Commerce Chairman Gastelum thanked the City of Covina for the recognition, provided information on the small businesses in the City, and encouraged the community to support small businesses.
B. Donate Life Month
Mayor King presented the proclamation designating April as "Donate Life Month" in the City of Covina, to Susan Lesniak, representing One Legacy.
Ms. Lesniak told her story as a recipient of an organ donation and provided information on how to support the cause.
PUBLIC COMMENTS
Dr. Martha Garcia, President of Mt. San Antonio College, introduced herself to the community and provide insight on the College's accomplishments.
Jill Dolan, Director of Public Affairs for Mt. San Antonio College, provided more information on the College's accomplishments and offerings.
Diana Mullens commented on remarks made at the last City Council meeting.
Carlo Destiné introduced himself and his business, The Camp Transformation Center Covina, to the community.
4 COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Allen complimented the Covina Police Department on their recent positive received interactions with the students of Barranca Elementary School during their Career Day event. He also invited the community to support the Covina Baseball Association by attending their event at the Laugh Factory on April 28th.
Councilmember Cortez thanked Dr. Garcia for attending the meeting. She also encouraged the community to do something for the environment in honor of Earth Day. Councilmember Cortez invited the community to attend the Upper San Gabriel Valley Municipal Water District's Waterfest event taking place on May 11th.
Councilmember Delgado thanked and welcomed the representatives from Mt. San Antonio College and Ms. Lesniak and gave a shout out to the Covina Chamber of Commerce.
Mayor King welcomed Dr. Garcia and reiterated the support the City of Covina toward local community colleges.
CITY MANAGER COMMENTS
None.
CONSENT CALENDAR PUBLIC COMMENTS
There were no public comments.
CONSENT CALENDAR
Mayor King highlighted Consent Calendar items: CC 5, authorizing the installation of a stop sign due to citizen request; CC 6, approving of a parcel map for 837 N. Sunflower Ave.; and CC 7, confirming the Mayor's appointments to intergovernmental agencies. Mayor King also noted that a subcommittee comprising of himself and the Planning Commission Chair authorized the painting of a mural at Bliss Car Wash showcasing the City's history.
CC 1. Minutes
Motion made by: Councilmember Delgado
Seconded by: Councilmember Allen
Approve the Minutes of the March 19, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (4 to 0); Linares Absent
CC 2. Minutes
Motion made by: Councilmember Delgado
Seconded by: Councilmember Allen
Approve the Minutes of the April 2, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (4 to 0); Linares Absent
5 CC 3. Payment of Demands
Motion made by: Councilmember Delgado
Seconded by: Councilmember Allen
Approve Payment of Demands in the amount of $1,976,821.54.
Approved (4 to 0); Linares Absent
CC 4. City of Covina Investment Report for Month Ended March 31, 2024 Deputy Director of Administrative Services Theresa Franke provided updates on the City's investments.
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Receive and File.
Approved (4 to 0); Linares Absent
CC 5. Installation of Multi-Way Stop Controls at the Workman Avenue and Second Avenue Intersection
Motion made by: Councilmember Delgado
Seconded by: Councilmember Allen
That the City Council approve the Transportation & Mobility Advisory Commission’s recommendation to install Multi-Way Stop Controls at the Intersection of Workman Avenue and Second Avenue.
Approved (4 to 0); Linares Absent
CC 6. Resolution CC 2024-18 Approving and Recordation of Parcel Map No. 83936 (James McGee) Located at 837 N. Sunflower Avenue
Motion made by: Councilmember Delgado
Seconded by: Councilmember Allen
Adopt Resolution CC 2024-18 approving the recordation of Parcel Map No. 83936 (James McGee) located at 837 N. Sunflower Avenue.
Approved (4 to 0); Linares Absent
CC 7. Confirmation of Mayor’s Appointments to Intergovernmental Agencies and Covina Board and Commissions
Councilmember Cortez clarified that the appointment to the San Gabriel Valley Mosquito & Vector Control District includes a $100.00 per meeting stipend that was not listed on the agenda item attachment.
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Approve the Mayor’s appointments of delegates and alternates to Intergovernmental Agencies.
Approved (4 to 0); Linares Absent
6 NEW BUSINESS
NB 1. Introduction of a Covina Micro-Transit Concept/Program and Approval of Vehicle Purchase Under the EECBG Program
The agenda report and PowerPoint presentation were provided by Community Development Director Lee. Community Development Director Lee noted a correction in the amount of $114,780.17 for the total purchase price pf the vehicles.
No General Fund money would be utilized for this pilot program.
Councilmembers Allen and Cortez gave kudos to staff for their work on the proposal.
There were no public comments.
Motion made by: Councilmember Allen
Seconded by: Councilmember Cortez
Approve the Covina Micro-Transit Concept and the Purchase of Three GEM e6 Vehicles to develop a Covina Micro Transit Program.
Approved (4 to 0); Linares Absent
ADJOURNMENT
At 8:23 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, May 7, 2024, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723. _________________________________
Fabian Velez, Chief Deputy City Clerk
____________________________
John C. King, Mayor/Chair
CITY OF COVINA AND
SUCCESSOR AGENCY TO THE
COVINA REDEVELOPMENT AGENCY
AGENDA ITEM REPORT
ITEM NO. CC 2
Meeting: May 7, 2024
Title: Payment of Demands
Presented by: Anita Agramonte, Administrative Services Director Recommendation: Approve Payment of Demands in the amount of $5,003,182.29 EXECUTIVE SUMMARY/BACKGROUND:
Attached is a list of warrants and demands which are being presented for approval and are summarized as follows:
Accounts Payable Warrants March 29, 2024 – April 11, 2024 CITY checks/EFTs $ 3,889,792.53
CITY payroll $ 1,093,365.64
CITY voids $ (2,011.17)
Worker’s Comp $ 15,910.04
$ 4,997,057.04
SACRA checks/EFTs $ 725.74
SACRA payroll $ 5,399.51
$ 6,125.25
TOTAL checks/EFTs $ 5,003,182.29
DISCUSSION:
The attached reports have been reviewed by the Administrative Services Director.
FISCAL IMPACT:
Sufficient funding is available and the related costs are included in the Fiscal Year 23/24 Budget.
Respectfully submitted,
CITY OF COVINA
Check Register
March 29, 2024 - Apr 11, 2024
Check # Check Date Vendor Name Amount
5943 03/27/2024 5207 PNC BANK NATIONAL ASSOCATION 738,993.06 5944 04/11/2024 4003 MidAmerica 2,447.64
20803 04/11/2024 788 COVINA, CITY OF 27.07
20804 04/11/2024 2033 NATIONWIDE RETIREMENT SOLUTIONS 7,050.00 20805 04/11/2024 788 COVINA, CITY OF 49,216.35
20806 04/11/2024 789 COVINA-FSA, CITY OF 570.84
20807 04/11/2024 2033 NATIONWIDE RETIREMENT SOLUTIONS 27,196.28 20808 04/11/2024 487 CalPERS 7,182.79
20809 04/11/2024 487 CalPERS 98,235.44
subtotal EFT/wires/direct deposits $ 930,919.47
120745 04/03/2024 44 ADAMSON INDUSTRIES 1,867.80
120746 04/03/2024 85 AJAX SIGN GRAPHICS INC 26.46
120747 04/03/2024 158 AMERICAN TRAFFIC SOLUTIONS 17,228.21 120748 04/03/2024 254 AZUSA LIGHT & WATER 1,294.00
120749 04/03/2024 411 BRODART CO 121.80
120750 04/03/2024 437 BURRO CANYON ENT INC 140.00
120751 04/03/2024 477 DEPT OF INDUSTRIAL RELATIONS 675.00 120752 04/03/2024 493 CWE 1,203.00
120753 04/03/2024 568 CAT SPECIALTIES INC 1,249.90
120754 04/03/2024 649 CINTAS CORP #693 368.64
120755 04/03/2024 700 COLLEY FORD 1,543.62
120756 04/03/2024 703 UNIQUE PRINTING 180.81
120757 04/03/2024 766 COVINA DISPOSAL CO 18,640.76
120758 04/03/2024 783 CITY OF COVINA WATER 566.21
120759 04/03/2024 798 CRAFCO INC 3,773.19
120760 04/03/2024 849 DAPEER ROSENBLIT & LITVAK LLP 6,384.93 120761 04/03/2024 970 EDISON CO 5,048.10
120762 04/03/2024 1075 WEX BANK 540.81
120763 04/03/2024 1156 THE GAS COMPANY 11.59
120764 04/03/2024 1198 GLOBALSTAR LLC 102.77
120765 04/03/2024 1204 GOLDEN STATE WATER COMPANY 173.13 120766 04/03/2024 1361 HOLLIDAY ROCK CO INC 2,287.54
120767 04/03/2024 1612 LA CNTY DEPT OF PUBLIC WORKS 5,343.12 120768 04/03/2024 1614 LA CNTY FIRE DEPARTMENT 1,094,722.12 120769 04/03/2024 1617 REGISTRAR-RECORDER, COUNTY CLERK 40.00 120770 04/03/2024 1617 REGISTRAR-RECORDER, COUNTY CLERK 20.00 120771 04/03/2024 1707 LIEBERT CASSIDY WHITMORE 435.50
120772 04/03/2024 1792 MANNING & MARDER KASS, 9,671.00
120773 04/03/2024 1860 SSD SYSTEMS 365.04
120774 04/03/2024 1933 MISSION LINEN SUPPLY 18.96
120775 04/03/2024 2027 NAPA AUTO PARTS 319.05
120776 04/03/2024 2091 O REILLY AUTO PARTS 376.32
120777 04/03/2024 2329 PUENTE READY MIX INC 2,247.05
120778 04/03/2024 2345 QUILL 117.79
120779 04/03/2024 2415 REPUBLIC MASTER CHEFS 271.25
120780 04/03/2024 2426 REYNOLDS BUICK INC 3,781.36
120781 04/03/2024 2444 RIO HONDO COLLEGE 75.00
120782 04/03/2024 2619 SGV EXAMINER 2,499.75
120783 04/03/2024 2651 SIGN A RAMA COVINA 176.40
120784 04/03/2024 2711 SOUTHEAST CONSTRUCTION INC 75.47 120785 04/03/2024 2714 SOUTHERN CA GAS CO ML711D 500.00 120786 04/03/2024 2736 STAPLES BUSINESS ADVANTAGE 64.49 Attachment A Page 1 of 5
CITY OF COVINA
Check Register
March 29, 2024 - Apr 11, 2024
Check # Check Date Vendor Name Amount
120787 04/03/2024 2800 T MOBILE USA 377.07
120788 04/03/2024 2855 CHARTER COMMUNICATIONS 356.16
120789 04/03/2024 2903 TRI-XECUTEX CORP 432.95
120790 04/03/2024 2929 ULINE 359.31
120791 04/03/2024 2941 UNITED RENTALS (NORTH AMERICA), INC. 731.82 120792 04/03/2024 2942 UNITED SITE SERVICES OF CA INC 279.81 120793 04/03/2024 2954 URBAN GRAFFITI ENTERPRISES INC 14,400.00 120794 04/03/2024 2958 USPS - POC ACCOUNT #8098154 1,410.06 120795 04/03/2024 3004 VICTORY EXTERMINATING INC 75.00
120796 04/03/2024 3070 WEST COAST ARBORISTS INC 234.00
120797 04/03/2024 3102 WILLDAN FINANCIAL SERVICES 2,255.42 120798 04/03/2024 3152 YWCA 1,143.65
120799 04/03/2024 3163 GENTRY BROTHERS INC 519,944.50
120800 04/03/2024 3185 TOSHIBA AMERICA BUSINESS SOLUTIONS 1,530.38 120801 04/03/2024 3729 SUNBELT RENTALS INC 1,215.01
120802 04/03/2024 3749 JCL TRAFFIC SERVICES 565.91
120803 04/03/2024 3771 BLACK & WHITE EMERGENCY VEHICLES 150.00 120804 04/03/2024 3796 RICHARDS, WATSON & GERSHON 12,807.26 120805 04/03/2024 3929 BOOT BARN INC 150.00
120806 04/03/2024 3982 CAROL A CUGNO 316.40
120807 04/03/2024 4065 VERIZON WIRELESS 707.72
120808 04/03/2024 4077 INTERWEST CONSULTING GROUP INC 10,270.00 120809 04/03/2024 4201 OFFICE TEAM - A ROBERT HALF COMPANY 2,540.00 120810 04/03/2024 4247 UNITED WATER WORKS INC 83.89
120811 04/03/2024 4350 RKA Consulting Group 14,336.13
120812 04/03/2024 4438 CALIFORNIA COMPUTER SCHOOLS, INC 210.00 120813 04/03/2024 4455 FRONTIER 486.79
120814 04/03/2024 4643 Bear Electrical Solutions, Inc. 5,890.00 120815 04/03/2024 4687 Mighty Oak Technnology 18,000.00 120816 04/03/2024 4688 PCAM, LLC 37,487.05
120817 04/03/2024 4704 S & J Supply Company, Inc. 966.19 120818 04/03/2024 4714 CIR, Inc. 32,464.93
120819 04/03/2024 4764 UniFirst Corporation 359.94
120820 04/03/2024 4817 Weck Analytical Environmental Services, Inc. 659.00 120821 04/03/2024 4824 Occu-Med, Ltd. 3,908.50
120822 04/03/2024 4858 Prestine Uniforms, LLC 2,160.37
120823 04/03/2024 4885 ELIE FARAH 750.00
120824 04/03/2024 4925 Humane Society of Pomona Valley, Inc. 26,586.17 120825 04/03/2024 4928 Springstead & Associates, Inc. 4,000.00 120826 04/03/2024 4965 Environment Planning Development Solutions, Inc. 17,012.50 120827 04/03/2024 4983 Ad Valorem Records,Inc. 10,846.41 120828 04/03/2024 5011 Excel Office Services 204.96
120829 04/03/2024 5059 T & M Products, Inc. 1,150.00
120830 04/03/2024 5109 SITEREP CONSTRUCTION SERVICES, INC. 34,491.00 120831 04/03/2024 5122 Montenegro Consultants Inc 24,500.00 120832 04/03/2024 5137 MasterCorp Commercial Services LLC 4,578.79 120833 04/03/2024 5169 Occupational Health Centers of California 207.00 120834 04/03/2024 5233 RODENT PEST TECHNOLOGIES 135.19
120835 04/03/2024 5233 RODENT PEST TECHNOLOGIES 132.30
120836 04/03/2024 5245 THERESA FLORES-FRANKE 30.00
120837 04/03/2024 5269 CONTROL AIR ENTERPRISES LLC. 3,558.00 120838 04/03/2024 5270 AWESOME PEDICAB 1,589.00
Attachment A Page 2 of 5
CITY OF COVINA
Check Register
March 29, 2024 - Apr 11, 2024
Check # Check Date Vendor Name Amount
120839 04/03/2024 5289 PSI WATER TECHNOLOGIES INC 797.24 120840 04/03/2024 5291 AMAZON CAPITAL SERVICES, INC 473.54 120841 04/03/2024 5341 U.S. LEGAL SUPPORT INC 905.50
120842 04/03/2024 5394 SIERRA PLUMBING & DRAIN CLEANING 850.00 120843 04/03/2024 5474 PRO-CHLOR 1,620.00
120844 04/03/2024 5499 GOODMAN CAPITAL FINANCE 2,019.47 120845 04/03/2024 5503 NICHOLS CONSULTING ENGINEERS CHTD 8,903.75 120846 04/03/2024 5508 ROADLINE PRODUCTS INC USA 9,059.63 120847 04/03/2024 5511 EXAMINETICS INC 2,190.00
120848 04/03/2024 5516 SUTTON PIERCE LLC 300.00
120849 04/03/2024 99999 ALICE WANG 36.86
120850 04/03/2024 99999 ALLISON CUEVAS 58.40
120851 04/03/2024 99999 ANNMARIE SMITH 80.00
120852 04/03/2024 99999 ARACELY GUILLEN 126.23
120853 04/03/2024 99999 ATEF HANA 45.06
120854 04/03/2024 99999 BAHRAM AGHAKOOCHEK 75.68
120855 04/03/2024 99999 CHENG-WEI SUN 36.00
120856 04/03/2024 99999 CHIA-YA CHOU 64.36
120857 04/03/2024 99999 CINDY LY 3,600.00
120858 04/03/2024 99999 GERARD STELMASEK 49.92
120859 04/03/2024 99999 L.A. MANAGEMENT & SERVICES 16.84 120860 04/03/2024 99999 MCINTYRE COMPANY 33.61
120861 04/03/2024 99999 PTM GENERAL ENGINEERING SERVICES, INC. 284.96 120862 04/03/2024 99999 RICHARD ROLLICE 45.00
120863 04/03/2024 99999 RIPKEN REYES 80.00
120864 04/03/2024 99999 ROBERT BANKS 1,432.85
120865 04/03/2024 99999 RONY KHARRAT 73.20
120866 04/03/2024 99999 VALERIE HERNANDEZ 80.00
120867 04/10/2024 160 AMERICAN WEST COAST SECURITY 25.00 120868 04/10/2024 219 AT&T 83.37
120869 04/10/2024 411 BRODART CO 4,819.03
120870 04/10/2024 568 CAT SPECIALTIES INC 1,060.60
120871 04/10/2024 600 CERTIFIED UNDERCAR PARTS 14.06
120872 04/10/2024 649 CINTAS CORP #693 368.64
120873 04/10/2024 749 BOHL PH.D., NANCY K. 190.00
120874 04/10/2024 766 COVINA DISPOSAL CO 133.04
120875 04/10/2024 771 COVINA IRRIGATING CO 223,480.81
120876 04/10/2024 927 DOOLEY ENTERPRISES INC 7,596.38
120877 04/10/2024 970 EDISON CO 90,229.02
120878 04/10/2024 1075 WEX BANK 489.44
120879 04/10/2024 1156 THE GAS COMPANY 2,763.80
120880 04/10/2024 1204 GOLDEN STATE WATER COMPANY 285.23 120881 04/10/2024 1235 GRAINGER 729.63
120882 04/10/2024 1241 GRAND PRINTING 75.41
120883 04/10/2024 1275 HAAKER EQUIPMENT CO 88.20
120884 04/10/2024 1352 HINDERLITER DELLAMAS & ASSOC 300.00 120885 04/10/2024 1361 HOLLIDAY ROCK CO INC 244.59
120886 04/10/2024 1387 HUNTER, JOHN L. 21,587.25
120887 04/10/2024 1437 INTER-CON SECURITY SYSTEMS INC 13,843.35 120888 04/10/2024 1531 JW LOCK CO INC 240.95
120889 04/10/2024 1707 LIEBERT CASSIDY WHITMORE 33,819.80 120890 04/10/2024 1754 LOWE'S COMPANIES INC 146.54
Attachment A Page 3 of 5
CITY OF COVINA
Check Register
March 29, 2024 - Apr 11, 2024
Check # Check Date Vendor Name Amount
120891 04/10/2024 1754 LOWE'S COMPANIES INC 826.73
120892 04/10/2024 1825 MASONIC HOMES OF CALIFORNIA 600.00 120893 04/10/2024 1895 MERRIMAC ENERGY GROUP 39,907.95
120894 04/10/2024 1924 MILLERS & ISHAMS 485.73
120895 04/10/2024 1933 MISSION LINEN SUPPLY 18.96
120896 04/10/2024 2091 O REILLY AUTO PARTS 490.12
120897 04/10/2024 2335 PYRO-COMM SYSTEMS INC 135.00
120898 04/10/2024 2345 QUILL 355.60
120899 04/10/2024 2415 REPUBLIC MASTER CHEFS 524.60
120900 04/10/2024 2676 SMART AND FINAL IRIS CORP 516.80 120901 04/10/2024 2711 SOUTHEAST CONSTRUCTION INC 75.57 120902 04/10/2024 2769 SULLY-MILLER CONTRACTING CO 135,743.79 120903 04/10/2024 2818 GABE BF VAN LEEUWEN 220.50
120904 04/10/2024 2846 THOMAS, TERRI 790.80
120905 04/10/2024 2855 SPECTRUM 91.99
120906 04/10/2024 2913 TT TECHNOLOGIES INC 1,466.28
120907 04/10/2024 2953 URBAN FUTURES INC 19,065.00
120908 04/10/2024 2962 USI INC 278.40
120909 04/10/2024 3004 VICTORY EXTERMINATING INC 80.00
120910 04/10/2024 3082 WESTERN WATER WORKS SUPPLY 145.53 120911 04/10/2024 3102 WILLDAN FINANCIAL SERVICES 25,500.00 120912 04/10/2024 3185 TOSHIBA FINANCIAL SERVICES 2,043.34 120913 04/10/2024 3187 WAGONER, PAMELA 865.89
120914 04/10/2024 3190 LAYNE, JONATHAN DANIEL 421.40
120915 04/10/2024 3235 COOK, SHAWNA 659.40
120916 04/10/2024 3718 NADENE VALDEZ 323.40
120917 04/10/2024 3771 BLACK & WHITE EMERGENCY VEHICLES 150.00 120918 04/10/2024 3839 DOANE AND HARTWIG WATER SYSTEMS, INC. 1,114.30 120919 04/10/2024 3929 BOOT BARN INC 150.00
120920 04/10/2024 3982 CAROL A CUGNO 308.70
120921 04/10/2024 3988 LANDSCAPE WAREHOUSE III 156.17
120922 04/10/2024 4089 MEASOM, DEVIN THOMAS 879.90
120923 04/10/2024 4209 ADLERHORST INTERNATIONAL 484.00
120924 04/10/2024 4246 FERGUSON WATERWORKS #1083 10,567.48 120925 04/10/2024 4332 ERIC ARROYO 1,350.00
120926 04/10/2024 4350 RKA Consulting Group 9,425.00
120927 04/10/2024 4455 FRONTIER 417.30
120928 04/10/2024 4643 Bear Electrical Solutions, Inc. 40,510.50 120929 04/10/2024 4687 Mighty Oak Technnology 1,800.00
120930 04/10/2024 4694 Leslie's Poolmart Inc 1,088.16
120931 04/10/2024 4713 Fisher Integrated, Inc. 1,200.00 120932 04/10/2024 4764 UniFirst Corporation 511.16
120933 04/10/2024 4765 AMC Modern IT 2,498.00
120934 04/10/2024 4804 Vihulu L. Villagran 220.50
120935 04/10/2024 4813 JOHNSON CONTROLS FIRE PROTECTION LP 3,637.52 120936 04/10/2024 4829 Alicia A. Flores 267.40
120937 04/10/2024 4833 Michael R. Hillmann 2,015.00
120938 04/10/2024 4854 CEJ Engineers, Inc. 41,245.00
120939 04/10/2024 4931 Antonio Castro Jr 686.64
120940 04/10/2024 5045 CONVERSE CONSULTANTS 931.84
120941 04/10/2024 5075 Amalia Q. Seresinghe 890.40
120942 04/10/2024 5099 CliftonLarsonAllen LLP 910.00
Attachment A Page 4 of 5
CITY OF COVINA
Check Register
March 29, 2024 - Apr 11, 2024
Check # Check Date Vendor Name Amount
120943 04/10/2024 5109 SITEREP CONSTRUCTION SERVICES, INC. 24,413.00 120944 04/10/2024 5112 Procure America, Inc 265.08
120945 04/10/2024 5122 Montenegro Consultants Inc 24,900.00 120946 04/10/2024 5139 Crown Castle Fiber LLC 925.00
120947 04/10/2024 5184 Danny Ryan Precision Contracting, Inc. 76,700.00 120948 04/10/2024 5186 Dash Platform, LLC 835.43
120949 04/10/2024 5213 TANGLED WEB SOLUTIONS: INVESTIGATIONS 1,665.00 120950 04/10/2024 5219 ROBERTSON INDUSTRIES, INC 5,070.00 120951 04/10/2024 5228 ODP BUSINESS SOLUTIONS, LLC 39.89 120952 04/10/2024 5248 HELPING OUR PETS EDUCATION 600.00 120953 04/10/2024 5252 THE YOGA DANCE CO 232.76
120954 04/10/2024 5291 AMAZON CAPITAL SERVICES, INC 225.25 120955 04/10/2024 5354 MALLORY SAFETY & SUPPLY LLC 1,007.31 120956 04/10/2024 5423 SUSAN T SCHOCK 113.40
120957 04/10/2024 5435 CORE & MAIN LP 1,063.91
120958 04/10/2024 5451 ETE FITNESS EQUIPMENT - FV 1,153.65 120959 04/10/2024 5499 GOODMAN CAPITAL FINANCE 798.00
120960 04/10/2024 99999 BLOOMSTONE 390.00
120961 04/10/2024 99999 CHARLES RUSSOM 11.79
120962 04/10/2024 99999 JOANNA ESPINOSA 76.86
120963 04/10/2024 99999 JONATHAN HARRIS 85.77
120964 04/10/2024 99999 RACHA ZEITOUN 409.62
120965 04/11/2024 68 AFLAC ACCT# YQ792 WORLDWIDE HEADQUARTERS 4,338.11 120966 04/11/2024 69 AFSCME District Council 36 781.11
120967 04/11/2024 775 COVINA POLICE ASSOCIATION 2,900.00 120968 04/11/2024 878 DELTA DENTAL OF CALIFORNIA 9,273.52 120969 04/11/2024 3795 PRE-PAID LEGAL SERVICES, INC 138.53 120970 04/11/2024 3846 CLEA 1,072.00
120971 04/11/2024 4255 RELIASTAR LIFE INSURANCE COMPANY 4,541.95 120972 04/11/2024 4710 Fidelity Security Life Insurance Company 987.39 subtotal checks $ 2,959,598.80
113492 11/09/2022 5270 AWESOME PEDICAB (1,589.00)
116534 06/14/2023 3982 CAROL A CUGNO (316.40)
117806 08/30/2023 99999 MICHAEL DELEON (20.00)
118384 10/04/2023 99999 JONATHAN HARRIS (85.77)
subtotal voids $ (2,011.17)
payroll (04/11/24) $ 1,098,765.15
payroll ( ) $ -
workers' compensation $ 15,910.04
TOTAL checks/EFTs $ 5,003,182.29
Attachment A Page 5 of 5
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 3
Meeting: May 7, 2024
Title: Resolution Increasing the Police Department 2023-24 Budget by $78,285 Presented by: David Povero, Chief of Police
Recommendation: Adopt Resolution CC 2024-20 increasing the Police Department 2023-24 revenue budget by $103,544 and expenditure budget by $78,285 for Crossing Guard Service for the remainder of the fiscal year.
EXECUTIVE SUMMARY:
The Police Department is requesting that $78,285 be appropriated to account number 1010 1200 51430 for crossing guard services provided by All City Management Services (ACMS) to Charter Oak Unified School District and Covina Valley Unified School District.
DISCUSSION:
The FY 2023-24 budget was adopted with $158,802 allocated for crossing guard services which is less than the total service cost of $237,087 with ACMS. This shortage resulted from a change in billing procedures from the previous fiscal year. The $78,285 requested is the difference. As part of the current 50/50 cost sharing agreement, the City of Covina pays ACMS the full cost of the crossing guard services then in turn invoices 50% of the cost to each of the school districts. The City of Covina will have received a total of $118,544 by the end of the regular school year as revenue.
FISCAL IMPACT:
Funding will come from the general fund balance in the amount of $78,285 and be appropriated to account number 1010 1200 51430.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Not applicable.
Respectfully submitted,
ATTACHMENT A
RESOLUTION CC 2024-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, INCREASING THE POLICE DEPARTMENT 2023-24
REVENUE BUDGET BY $103,544 AND EXPENDITURE BUDGET BY
$78,285 FOR CROSSING GUARD SERVICE COST FOR THE
REMAINDER OF THE YEAR
WHEREAS, crossing guard services are provided by All City Management Services (ACMS) to schools in the Charter Oak Unified School District and the Covina Valley Unified School District; and
WHEREAS, a 50/50 cost sharing agreement is in place whereby the City of Covina will pay ACMS the full cost of the crossing guard service then in turn shall invoice 50% of the cost to each of the school districts; and
WHEREAS, $78,285 is being requested from the general fund balance to be appropriated into account number 1010 1200 51430; and
WHEREAS, appropriations may be made by the City Manager, and adjustments to the budget shall be made by approval and resolution of the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Funds, as described above, are hereby appropriated by the City of Covina.
SECTION 2. The Fiscal Year 2023-24 Police Department Budget is amended as follows:
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
APPROVED and PASSED this 7
th day of May, 2024.
City of Covina, California
BY:
JOHN C. KING, Mayor
Account Number Account Title Original Budget Increase Budget Amendment 1010 1200 42500 School District $ 15,000 $ 103,544 $ 118,544 1010 1200 51430 Crossing Guard $ 158,802 $ 78,285 $ 237,087
Resolution CC 2024-20 Page 2 of 2
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk
CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-20 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 7
th day of May, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dated:
____________________________________________
FABIAN VELEZ, Chief Deputy City Clerk
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 4
Meeting: May 7, 2024
Title: Request to Cancel the Regular City Council Meeting of May 21, 2024 Presented by: Chris Marcarello, City Manager
Recommendation: That the City Council consider cancelling the regular scheduled City Council Meeting of May 21, 2024.
DISCUSSION:
The City Council has legal authority to establish meeting dates and times and to cancel or reschedule such meetings with proper and timely public notice. Due to an anticipated lack of quorum, it is recommended that the City Council consider cancelling the meeting of May 21, 2024, and direct the City Clerk’s Office to post the required notice of cancellation.
FISCAL IMPACT:
None.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Not applicable.
Respectfully submitted,
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 5
Meeting: May 7, 2024
Title: Resolution Approving the Filing of an Application for the CalFIRE Urban and Community Forestry Grant Program
Presented by: Brian K. Lee, AICP, Director of Community Development Recommendation: Adopt Resolution CC 2024-21.
On November 16, 2022, the City entered into a Memorandum of Understanding (MOU) with Charter Oak Unified School District (COUSD) regarding a shared interest in improving the Royal Oak Middle School field and sports facilities. Since then, the City and COUSD continue to work collaboratively to secure grant funding for this task.
The first such award is from the California Department of Fire Protection (CalFIRE), awarding $198,000 towards the Royal Oak Forestry Planning Project, taken to the Council in February 2024. This “planning only” project is currently underway. The first round of civic engagement strategies was recently completed by the non-profit organization Active San Gabriel Valley in March. Civic Engagement in this round consisted of the following:
Canvassing over 300 homes in the direct vicinity of Royal Oak Middle School Conducted two pop-ups and one Faculty presentation at Royal Oak Middle School Sent text messages to over 20,000 Covina Residents
Sent mailers to over 3,000 households in the direct vicinity of Royal Oak Middle School Created communication materials and posted across social media channels Collected over 245 community surveys.
The next phase is developing the engineering-related documentation and reports, and developing the first draft conceptual plan. The conceptual plan will incorporate feedback received from the activities mentioned above.
The proposed enhancements on the final plan must be directly related to the CalFIRE grant requirements, such as increasing the tree canopy to mitigate increasing temperatures, increasing shade for school students, improving outdoor learning areas, and strategically incorporating drought-tolerant vegetation on portions of the property that do not affect current existing uses. The primary objective of the City and COUSD is to retain public access to the Royal Oak Middle School Field while also improving the existing facilities used by the public and the school district. The Plan is estimated to be completed by late November/early December 2024.
At this time there is an opportunity to secure additional grant funding from CalFIRE as an implementation grant, through the Urban and Community Forest Grant Program. As part of the application package, prospective applicants must have an authorized resolution, approving the filing of the grant application with the granting agency. Staff recommends that the City Council adopt Resolution CC 2024-21 allowing this action.
Upon the review of the community survey feedback, it is understood that the existing sports facilities located at Royal Oak are important to the community. The City and COUSD will continue to research potential grant funding that would be more suited to those enhancements.
FISCAL IMPACT:
None at this time.
EXECUTIVE SUMMARY/DISCUSSION
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Exempt.
Respectfully submitted,
ATTACHMENT A
RESOLUTION CC 2024-21
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA,
CALIFORNIA, FOR FUNDING FROM THE URBAN AND COMMUNITY
FORESTRY GRANT PROGRAM OF THE CALIFORNIA DEPARTMENT
OF FORESTRY AND FIRE PROTECTION
WHEREAS, the Governor of the State of California in cooperation with the State Legislature has appropriated General Funds for the state’s urban forestry programs; and WHEREAS, the State Department of Forestry and Fire Protection has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing application by local agencies and non-profit organizations under the program, and
WHEREAS, said procedures established by the Department of Forestry and Fire Protection require the applicant to certify by resolution the approval of application before submission of said application to the State; and
WHEREAS, the applicant will enter an agreement with the State of California to carry out an urban forestry project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Approved the filing of an application for the Urban and Community Forestry grant program funds.
SECTION 2. Certifies that said applicant has or will have sufficient funds to operate and maintain the project.
SECTION 3. Certifies that funds under the jurisdiction of the City of Covina are available to begin the project.
SECTION 4. Certifies that said applicant will expend grant funds prior to March 31, 2028.
SECTION 5. Appoint the City Manager, or a designee, as agent of the City of Covina to conduct negotiations, execute and submit all documents including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the afore mentioned project.
APPROVED and PASSED this 7
th day of May, 2024.
City of Covina, California
BY: __________________________________
JOHN C. KING, Mayor
Resolution CC 2024-21 Page 2 of 2
ATTEST:
____________________________________
FABIAN VELEZ, Chief Deputy City Clerk
CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-21 was duly adopted by the City Council of the City of Covina at a regular meeting held on 7
th day of May 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dated:
____________________________________
FABIAN VELEZ, Chief Deputy City Clerk
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 6
Meeting: May 7, 2024
Title: Approval of Addendum No. 3 and Addendum No. 4 to the Transfer Agreement between Los Angeles County Flood Control District and City of Covina for the Safe, Clean Water Regional Program
Presented by: Rafael Fajardo, Interim Director of Public Works Recommendation: Adopt Resolution CC 2024-19 authorizing the City Manager to execute Addendum No. 3 and Addendum No. 4 of the Transfer Agreement between Los Angeles County Flood Control District and City of Covina for the Safe, Clean Water Regional Program.
EXECUTIVE SUMMARY/BACKGROUND:
As is done annually, the LA County Board of Supervisors has approved a Stormwater Investment Plan (SIP) for FY 24, for Regional Projects funded by the Safe, Clean Water Program. The SIP includes recommendations to fund regional multi-benefit projects that increase stormwater capture and reduce stormwater pollution. The City’s Wingate Park Regional Stormwater Capture Project is included in the approved SIP for FY 24. Upon execution of the proposed Addendum No. 3, LA County will disburse the FY 24 payment to the City, for construction of the Wingate Park Project.
Subsequently and at a later date, execution of Addendum No. 4 will allow LA County to disperse the FY 25 payment to the City, which will serve as the final installment due to the City. The Wingate Park Regional Stormwater Capture Project will be funded entirely by the Safe, Clean Water Program.
DISCUSSION:
The Upper San Gabriel River SIP is an annual five-year plan developed by the Watershed Area Steering Committee (WASC) that recommends funding allocations for projects, studies and programs within the watershed. The FY 24 Upper San Gabriel River SIP includes funding for the Wingate Park Regional Stormwater Capture Project in the amount of $7,130,084, designated for construction costs. The FY 25 Upper San Gabriel River SIP is expected to include the final funding installment for the Project, in the amount of $8,080,082.
Construction of the Project will begin after all installments are received by the City.
Resolution CC 2024-19 (Attachment A) authorizes the City Manager to execute Addendum No. 3 (Attachment B) and Addendum No. 4 (future) of the Regional Transfer Agreement between the City of Covina and the LA County Flood Control District for the Safe, Clean Water Program. Upon full execution of each Addendum, LA County will disperse the respective funding installment to the City.
FISCAL IMPACT:
Execution of the attached Addendum No. 3 and future Addendum No. 4 will allow the City of Covina to receive $15,210,166 in available FY 24 and FY 25 Safe, Clean Water Regional Program funds from LA County’s Measure W. The funding will cover all construction costs for the Wingate Park Regional Stormwater Capture Project. There are no impacts to the General Fund.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
The action is exempt from the provisions of the California Environmental Quality Act (CEQA).
Respectfully submitted,
ATTACHMENT A
RESOLUTION CC 2024-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, TO EXECUTE ADDENDUM NO. 3 AND ADDENDUM NO.
4 TO THE TRANSFER AGREEMENT BETWEEN THE CITY OF COVINA
AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT
(DISTRICT) FOR THE SAFE, CLEAN WATER PROGRAM – REGIONAL
PROGRAM
WHEREAS, the District and City of Covina, acting as Lead Agency to the Wingate Park Regional EWMP project, entered into Transfer Agreement No. 2020RPUSGR06, hereinafter referred to as “Transfer Agreement”, pertaining generally to the transfer of the Safe, Clean Water Program contribution (as therein defined) from the District to the City of Covina for the implementation of said project to increase stormwater and/or urban runoff capture and/or reduce stormwater and/or urban runoff pollution on April 22, 2021; and WHEREAS, the Transfer Agreement provides for the disbursement of the Safe, Clean Water Program contribution for FY 23, and further provides that if the Wingate Park Regional EWMP project is included in a duly approved Stormwater Investment Plan (SIP) for a subsequent Fiscal Year, the parties shall enter into an addendum to the Transfer Agreement regarding the disbursement of the Safe, Clean Water Program contribution for that subsequent Fiscal Year.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City hereby approves Addendum No. 3 to the Transfer Agreement between the City of Covina and Los Angeles County Flood Control District for the disbursement of funds provided in the FY 24 SIP adopted by the Los Angeles County Board of Supervisors on August 8, 2023.
SECTION 2. The City also hereby approves Addendum No. 4 to the Transfer Agreement between the City of Covina and Los Angeles County Flood Control District for the disbursement of funds provided in the FY 25 SIP to be approved by the Los Angeles County Board of Supervisors at a later date.
SECTION 3. The City Council hereby authorizes the City Manager to execute Addendum No. 3 and Addendum No. 4 to the Transfer Agreement on behalf of the City, substantially in the form attached to the agenda report that accompanied this Resolution.
SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
APPROVED and PASSED this 7
th day of May, 2024.
Resolution CC 2024-19 Page 2 of 2
City of Covina, California
BY:
JOHN C. KING, Mayor
ATTEST:
___________________________________________
FABIAN VELEZ, Chief Deputy City Clerk
CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-19 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 7
th day of May, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dated:
____________________________________________
FABIAN VELEZ, Chief Deputy City Clerk
ADDENDUM NO. 3 TO
TRANSFER AGREEMENT NO. 2020RPUSGR06 BETWEEN
THE LOS ANGELES COUNTYFLOOD CONTROL DISTRICT
AND
City of Covina
SAFE, CLEAN WATER PROGRAM – REGIONAL PROGRAM
This Addendum No. 3 to Transfer Agreement No. 2020RPUSGR06, hereinafter referred to as “Addendum No. 3”, is entered into as of _______________ (LACFCD Use Only) by and between the Los Angeles County Flood Control District, hereinafter referred to as "District," and City of Covina for Wingate Park Regional EWMP Project, hereinafter referred to as "Recipient." WHEREAS, District and Recipient entered into Transfer Agreement No. 2020RPUSGR06, hereinafter referred to as "Agreement", pertaining generally to the transfer of a SCW Program Contribution (as therein defined) from District to Recipient for the implementation by Recipient of a Funded Activity (as therein defined) to increase stormwater and/or urban runoff capture and/or reduce stormwater and/or urban runoff pollution, on N/A ; WHEREAS, the Agreement provides for the disbursement of the SCW Program Contribution for the 23-24 Fiscal Year (as therein defined), and further provides that if the Funded Activity is included in a duly approved Stormwater Investment Plan (as therein defined) for a subsequent Fiscal Year, the parties shall enter into an addendum to the Agreement regarding the disbursement of the SCW Program Contribution for that subsequent Fiscal Year; WHEREAS, the Funded Activity has been included in a duly approved Stormwater Investment Plan for Fiscal Year 23- 24;
NOW, THEREFORE, in consideration of the promises, mutual representations, covenants and agreements in this Agreement, the District and the Recipient, each binding itself, its successors and assigns, do mutually promise, covenant, and agree as follows:
1. The definitions set forth in Sections 16.03 and 18.02 of the Los Angeles County Flood Control District Code together with the definitions set forth in the Agreement shall apply to this Addendum No. 3.
2. The District shall disburse the SCW Program Contribution for the 23-24 Fiscal Year as described in the Budget Plan within forty-five (45) days of the execution of this Addendum by the last party to sign.
3. All terms and conditions of the Agreement shall remain in full force and effect, including, but not limited to the following provisions related to compliance with the California Environmental Quality Act (CEQA):
Regional Program
Agreement No.2020RPUSGR06
Execution of Agreement
This Agreement may be executed simultaneously or in any number of counterparts, including both counterparts that are executed manually on paper and counterparts that are in the form of electronic records and are executed electronically, whether digital or encrypted, each of which shall be deemed an original and together shall constitute one and the same instrument.
The District and the Recipient hereby agree to regard facsimile/electronic representations of original signatures of authorized officers of each party, when appearing in appropriate places on this Agreement and on any addenda or amendments thereto, delivered or sent via facsimile or electronic mail or other electronic means, as legally sufficient evidence that such original signatures have been affixed to this Agreement and any addenda or amendments thereto such that the parties need not follow up facsimile/electronic transmissions of such documents with subsequent (nonfacsimile/electronic) transmission of “original” versions of such documents.
Further, the District and the Recipient: (i) agree that an electronic signature of any party may be used to authenticate this Agreement or any addenda or amendment thereto, and if used, will have the same force and effect as a manual signature; (ii) acknowledge that if an electronic signature is used, the other party will rely on such signature as binding the party using such signature, and (iii) hereby waive any defenses to the enforcement of the terms of this agreement based on the foregoing forms of signature.
Regional Program
Agreement No.2020RPUSGR06
IN WITNESS WHEREOF, this Addendum No. 3 has been executed by the parties hereto.
Upper SanGabriel River
City of Covina
Wingate Park Regional EWMP Project
By: ____________________________________
Name:
Title:
Date: __________________________________
Regional Program
Agreement No.2020RPUSGR06
IN WITNESS WHEREOF, this Addendum No. 3 has been executed by the parties hereto.
LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT:
By: ____________________________________
Name:Carolina T Hernandez
Title: Assistant Deputy Director
For: Mark Pestrella
Date: __________________________________
Regional Program
Agreement No.2020RPUSGR06
NO CEQA DOCUMENT PROVIDED
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 7
Meeting: May 7, 2024
Title: Approval of Fiscal Year 2025 Water Supply Strategy and Authorization to Execute all Requisite Documents
Presented by: Rafael Fajardo, Interim Director of Public Works Recommendation: 1. Approve the Fiscal Year 2025 water supply strategy outlined in this report;
2. Authorize the City Manager to execute a Temporary Assignment or Lease of Water Right Form to assign 359.69 acre-feet of Water Production Rights from the City to an Alternate Water Agency for FY 2025;
3. Authorize the City to solicit and lease up to 400 shares of Covina Irrigating Company stock for Fiscal Year 2025, and execute a Lease Agreement and an Order for Delivery with interested shareholders; and
4. Authorize the City to participate in the Fiscal Year 2025 Covina Irrigating Company lease pool.
EXECUTIVE SUMMARY:
The Department of Public Works presents herein a strategy for assembling the most cost-effective water supply for Covina water customers for FY 2025, emphasizing the use of water produced by Covina Irrigating Company (CIC). The strategy is predicated on an estimated total water demand of 5,179 acre-feet (AF) for FY 2025. Of note, CIC is currently exploring a merger with another water mutual company that could occur during the 2024- 25 fiscal year. Any changes to the entity’s corporate name or administrative procedures will likewise be reflected in the actions described herein.
BACKGROUND:
The City’s Water Division provides safe, clean, and reliable water to approximately 8,500 residents and businesses. Since the City does not pump its own water, the City relies on water from external sources. Water produced by CIC and allocated to the City is the most cost-effective supply available. If the City’s entitlement of CIC water becomes exhausted, or an unforeseen interruption in CIC supply occurs, the City would instead purchase imported water at a significantly higher cost.
Based on current and anticipated consumption for the upcoming fiscal year, the water demand for FY 2025 is expected to be 5,179 acre-feet. Assembly of the City’s annual water supply depends on three CIC sources.
First, the City owns 4,219 shares of CIC stock. Each share is equal to one acre-foot of water (or 325,851 gallons).
CIC’s water comes predominantly from the Main San Gabriel Basin and the San Gabriel River at an estimated FY 2025 cost of $510 per acre foot. This rate includes the Water Development Assessment (RDA) that allows the Watermaster to purchase and import additional water to replenish the Main San Gabriel Basin, which may experience a depletion of groundwater from subsequent California drought conditions.
Second, the City has prescriptive pumping rights in the Main San Gabriel Basin. Since 1999 when the City ceased pumping operations at the Grand Avenue Well due to nitrate contamination, the City has been able to assign these pumping rights to CIC to produce water for the City. The actual quantity of water produced varies based on the operating safe yield (OSY) in the Basin (amount of water that can be withdrawn without producing an undesired effect). In the current fiscal year, the actual production quantity is 359.69 acre-feet. The Watermaster will set the
FY 2025 OSY by June 2024, however 359.69 acre-feet of water production is expected to remain unchanged. The City’s estimated cost to use the water is $450 per acre foot. For any year in which the water supply is in considerable surplus, the City maintains the option to lease its pumping rights to another water agency and receive a monetary benefit to the Covina water utility.
Third, the City may lease shares of CIC stock for a lease duration of one fiscal year. The target for FY 2025 is to lease up to 600 shares. The City will secure lease agreements with as many individual CIC shareholders as are interested (approximately 400 shares), and will acquire the remainder from the lease pool managed by CIC (approximately 200 shares). As an added benefit to the City, and newly established for FY 2025, all lessor stock voting rights will be conveyed to the City for the one-year lease term, increasing the City’s voting position. The lease rate to be paid by the City is estimated to be $400 per share, plus $510 per AF to treat the water, which is a much lower cost than imported water secured from Metropolitan Water District.
DISCUSSION:
In preparation for FY 2025, the Department of Public Works has assembled the most cost-effective water supply.
The proposed FY 2025 water supply is outlined in the table below:
Proposed FY 2025 Water Supply
Item Shares Acre Feet
City Ownership 4,219.00 4,219.00
Assignment of Water Production Rights NA 359.69
CIC Stock Leases 600.00 600.00
Total 5,178.69
Note that any unused water is retained in the City’s inventory and transfers over to the subsequent fiscal year, and becomes the first water to be used as the City purchases water from CIC. Surplus water that is purchased at today’s price but utilized at a later date, results in financial savings to the City.
To assemble the most cost-effective water supply, as outlined in the table above, the Department of Public Works recommends the City Council authorize the following actions:
1. Authorize the City Manager to assign the City’s FY 2025 water production rights of 359.69 acre-feet to CIC, or lease the rights to an alternate water agency for monetary compensation back to the City. To confirm the assignment, a Temporary Assignment or Lease of Water Right Form (Attachment A) would be executed by the City Manager, notarized, forwarded to CIC or alternate water agency for mutual signature, and ultimately submitted to the Watermaster for approval;
2. Solicit and secure leases for up to 400 shares of CIC stock at a cost of $400 per share from those shareholders interested in leasing stock to the City. An offer package would be sent to all shareholders, and will include an offer letter, a Lease Agreement (Attachment B), and an Order for Delivery (Attachment C). All required forms must be signed by the shareholder and returned to the City by June 10, 2024; and
3. Authorize the City to participate in the FY 2025 CIC lease pool. The City is entitled to the acquisition of 42% of the unassigned shares in the lease pool.
FISCAL IMPACT:
To assemble an adequate water supply for FY 2025, there will be a Water Fund impact of up to $2,859,551.
A breakdown of costs for FY 2025 is as follows:
Redeeming the 4,219 shares of CIC stock owned by the City will cost $510 per share, for a total cost of $2,151,690.
The assignment of 359.69 acre-feet of water production rights to CIC will cost $450 per acre foot, for a total cost of $161,861.
Leasing up to 600 shares of CIC stock (through shareholder leases and CIC lease pool) will cost $400 per share plus $510 per share to CIC to produce the water, for a total cost of $546,000.
Sufficient funding for these purchases is included in the FY 2025 Department of Public Works budget. There is no General Fund impact associated with any of these transactions.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Not applicable.
Respectfully submitted,
TEMPORARY ASSIGNMENT OR LEASE OF WATER RIGHT
For valuable consideration, receipt of which is hereby acknowledged, CITY OF COVINA (“Assignor”) does hereby assign and transfer to ,
(“Assignee”) commencing on July 1, 2024 and terminating June 30, 2025, on the following water right(s):
(Check the following appropriate category)
X Production Right 359.69 AF Integrated Production Right (consisting of ___________ AF of “Prescriptive Pumping
Prescriptive Pumping Right AF Component” and ______________ AF of “Diversion Component”)
Base Annual Diversion Right AF Carryover Right ______________AF adjudicated to Assignor or his predecessor in the Judgment in the case of “Upper San Gabriel Valley Municipal Water District, v. City of Alhambra, et al”, Los Angeles Superior Court No. 924128.
Said assignment is made upon condition that:
(1) Assignee shall exercise such right on behalf of Assignor for the period described hereinabove and the first water produced by Assignee from the Relevant Watershed of the Main San Gabriel Basin after the date hereof shall be that produced hereunder; (2) Assignee shall put all waters utilized pursuant to said transfer to reasonable beneficial use; and (3) Assignee shall pay all Watermaster assessments on account of the water production hereby assigned or leased.
DATED:
ASSIGNEE ASSIGNOR
CITY OF COVINA
Signature Signature
Name of Designee (of Assignee) to receive Name of Designee (of Assignor) to receive Services of Processes and Notices: Services of Processes and Notices:
Chris Marcarello, City Manager
125 E. College Street
Covina, CA 91723
Address Address
Tel. No.: Tel No.: 626-384-5410
To be executed by both Assignee and Assignor and, if separately requested by Watermaster, be accompanied by a map of the service area where the water was used by Assignor and a map of the service area where the water is intended to be used by the Assignee.
(Have the appropriate individual(s) or corporate attach acknowledgements completed as part of the temporary transfer.)
A TRUE COPY HEREOF MUST BE FILED WITH WATERMASTER WITHINN 15 DAYS OF EXECUTION (To be accompanied by completed “Stipulation Re Intervention After Judgment” if the Assignee is not a party to the Judgment)
ATTACHMENT A
LEASE AGREEMENT
THIS LEASE is entered into on May 8, 2024, by and between ________ (“Lessor”), and the City of Covina (“Lessee”).
IN CONSIDERATION of the terms and conditions hereinafter set forth, Lessor hereby leases to the Lessee and Lessee hereby rents from Lessor ____ shares of Covina Irrigating Company stock registered in the Lessor’s name of ________ for the fiscal year July 1, 2024 through June 30, 2025.
Lessor agrees to execute such documents of assignment to Lessee in a form and manner which, from time to time, is required by Covina Irrigating Company.
1. The term of this Lease shall be for a period of one year, commencing July 1, 2024 and ending June 30, 2025.
2. Lessee shall pay Lessor rent: A one-time sum of $____ determined by multiplying the number of registered shares by $400.00 per share.
3. Lessor is responsible and liable for payment for any assessments levied on the Covina Irrigating Company shares by the Covina Irrigating Company or any other person or entity.
4. Lessee agrees not to assign, mortgage or hypothecate this Lease or any interest herein without first obtaining the written consent of Lessor.
5. Lessee agrees, at its expense, to submit all the required reports requested by Covina Irrigating Company.
6. Lessee agrees to pay Lessor all costs and expenses, including attorney's fees in a reasonable sum, in any action brought by Lessor to recover any rent due and unpaid hereunder, or for the breach of any of the covenants and agreements contained in this Lease, whether said action progresses to judgment or not.
7. All communications, notices and demands of any kind shall be made in writing and served or sent by registered mail, postage prepaid, to the following address:
To Lessee: City of Covina
125 E. College Street
Covina, CA 91723
To Lessor: Name
Agency
Address
Address
ATTACHMENT B
8. It is understood and agreed that the Lessee may cure any default relating to payment of rent, within thirty (30) days after receipt of notice from Lessor. Lessor shall not commence any litigation proceedings against Lessee for the collection of rent within said thirty (30) day period.
9. This Lease shall inure to the benefit of and be binding upon the parties’ heirs, successors and assigns.
10. This Lease agreement pertains to the use of entitled water and any of Lessor’s stock voting rights are hereby conveyed to Lessee during the term of this Lease Agreement.
LESSOR:
By:
LESSEE: City of Covina
By:
Chris Marcarello
City Manager
Date: Date: May 8, 2024
ORDER FOR DELIVERY OF WATER UNDER LEASE AGREEMENT
TO: COVINA IRRIGATING COMPANY
COVINA IRRIGATING COMPANY is hereby instructed to deliver a volume of water represented by ____ shares of stock registered in the name of _______ for the fiscal year ending June 30, 2025.
Under this agreement the LESSEE agrees to guarantee payment to COVINA IRRIGATING COMPANY for all cost of water delivered (except assessments) according to the By-Laws of COVINA IRRIGATING COMPANY.
The LESSOR under this agreement guarantees payment to COVINA IRRIGATING COMPANY in the event of default by the LESSEE for all water costs and agrees that these charges shall become a lien upon the registered owner of the stock the same as though the water had been delivered to the LESSOR. With this agreement the LESSOR and the LESSEE also acknowledge that neither COVINA IRRIGATING COMPANY, nor its Board of Directors, Employees, or Affiliates have any involvement whatsoever in the lease of stock by stockholders, and assumes no liability in connection therewith except to deliver water in accordance with the Company By-Laws.
LESSOR:
By:
LESSEE: City of Covina
By:
Chris Marcarello
City Manager
Date: Date: May 8, 2024______
ATTACHMENT C
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 8
Meeting: May 7, 2024
Title: Award Contract to D&H Water Systems, Inc. for the Procurement of a Chloramine Boosting System (CBS) Trailer for the Charter Oak Reservoir Site and Adoption of Resolution CC 2024-23
Presented by: Rafael Fajardo, Interim Director of Public Works/City Engineer Recommendation: 1. Approve award of contract to D&H Water Systems, Inc. for the procurement of a Chloramine Boosting System (CBS) Trailer in the amount of $154,850, and authorize the City Manager to execute the contract; and
2. Adopt Resolution CC 2024-23 to appropriate funds from Available Water Fund Balance for the Charter Oak Reservoir Site – Chloramine Boosting System (CBS) Trailer.
EXECUTIVE SUMMARY/BACKGROUND:
The City’s water suppliers, Covina Irrigating Company (CIC) and Metropolitan Water District (MWD), have historically utilized chloramines for disinfection purposes. MWD has used chloramines since 1984 as this disinfection method endures well and provides longer-lasting disinfection to water that travels long distances to its multiple water purveyors. CIC began using chloramines on May 4, 2015, when it implemented ultra-violet treatment at the William B. Temple Water Treatment Plant No 1. The State Water Resources Control Board, Division of Drinking Water (SWRCB) required that CIC use chloramines for disinfection purposes to be compatible with MWD water. Prior to May 2015, CIC used free chlorine as a disinfectant and since Covina’s water supply would typically be a blend of CIC and MWD water, a blended combination of chlorine and chloramines would have been present in the City’s water supply in varying quantities depending on the mix of water in the City’s distribution system at any given time.
Since Covina’s water suppliers began supplying the City with chloramine-only treated water in May 2015, the City has been mindful that the water system may experience nitrification in its water supply since nitrites are a byproduct of chloramines. Nitrification can degrade a distribution system’s water quality and negatively affect regulatory compliance and lead to health and safety concerns if not properly managed. Once nitrification has started, it can be difficult to control. To mitigate the possibility of nitrification, the City seeks to cycle water in the reservoir tanks, reduce the age of the water stored by keeping water moving through the system, and reducing the volume of water stored in reservoirs during extended periods of low water demand. Understanding that nitrification may occur at any time when chloramines are used to treat water, the Department of Public Works has been exploring the possible implementation of an additional chloramine boosting system (CBS), including a chemical feed system, water quality station, and smart controller, as a longer-term strategy at the City’s largest reservoir, the Charter Oak site.
DISCUSSION:
In August 2016, the City Council authorized the purchase of a chloramine boosting system (CBS), including a chemical feed system, water quality station, and smart controller, as a longer-term strategy at the City’s largest reservoir, Charter Oak. CBS is an intelligent disinfectant boosting system that gives operators the ability to set and maintain residual levels in water storage tanks and key locations in the distribution system. By combining advanced water quality monitoring sensors with powerful tank mixing and an automated chemical feed system, the CBS enables operators to eliminate manual boosting and quickly counteract adverse water quality.
Since purchasing the CBS system, it has been a reliable technology to mitigate symptoms of nitrification in our water system. CBS technology coupled with operational methods, such as regularly circulating the water in the Charter Oak reservoirs, are best management practices (BMPs) for mitigating the symptoms of nitrification. The combination of technological and operational treatment methods in a timely manner is necessary to safeguard the City’s water supply.
Covina Municipal Code Section 2.20.080.B.2 allows for the procurement of equipment by non-competitive proposals when the “public exigency or emergency for the supply, service or equipment will not permit a delay resulting from competitive solicitation.” The current situation falls under Section 2.20.080.B.2’s public exigency or emergency category. As described above, this equipment is vital to ensure water quality, and given the unexpected extreme temperatures in the weather, the Public Works Water Division has had to deal with drastically lower residuals in three water tanks.
As planned, replacement equipment will be purchased prior to the summer season to maintain water quality and the City’s water supply. As such, there is not sufficient time to competitively bid the purchase of the equipment pursuant to the City’s standard purchasing procedures. Therefore, staff is requesting that the City Council authorize the procurement of equipment by non-competitive proposals pursuant to Covina Municipal Code Section 2.20.080.B.2 due to the fact that public exigency or emergency for the equipment will not permit a delay resulting from competitive solicitation.
The City needs to purchase an additional trailer-mounted mobile CBS system quickly to maintain water quality in the storage tanks. The City purchased the CBS system in August 2016 at a cost of $163,000.
Staff has obtained two informal costs proposals for the equipment, with D&H Water Systems, Inc. the lowest priced proposal with a total purchase price of $154,850.00 as outlined in the Fiscal Impact Section. City staff received two proposals as follows:
Rank Vendor Location Cost
1 D&H Water Systems, Inc. Oceanside, CA $154,850.00
2 PSI Water Technologies, Inc. Milpitas, CA $208,000.00 Staff reviewed the proposals received. Staff determined that D&H Water Systems, Inc. provided the most affordable cost proposal for the required equipment, and therefore recommends executing an agreement with D&H Water Systems, Inc. to sell and deliver the equipment to the City (Attachment A).
FISCAL IMPACT:
The fiscal impact associated with the Charter Oak Reservoir Site – Chloramine Boosting System Project is $154,850.00. Adoption of Resolution CC 2024-23 (Attachment B) will appropriate $154,850.00 from available Water Fund Balance for this project.
The following table represents a project summary:
CBS delivery, start up, and training $500.00
Final Lump Sum Payment $154,350.00
Total $154,850.00
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
This project has been determined to be categorically exempt under CEQA in accordance with Section 15301(b) Existing Facilities (Class 1). The project involves negligible or no expansion of an existing use.
Respectfully submitted,
EQUIPMENT PURCHASE AND SERVICES AGREEMENT
This Equipment Purchase and Services Agreement (“Agreement”) is dated May 7, 2024 (“Effective Date”) and is between the City of Covina, a California municipal corporation (“City”) and Doane and Hartwig Water Systems, Inc., a California Corporation (“Vendor”). City and Vendor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. City desires to utilize the services of Vendor as an independent contractor to provide a complete trailer mounted Chloramine boosting system (CBS) including chemical feed system, water quality station, and smart controller (collectively, the “Equipment”), and once paid the “CBS trailer” system shall become the sole property of the City.
B. Vendor represents that it is fully qualified to provide such Equipment by virtue of its experience and the training, education, and expertise of its principals and employees.
C. City desires to retain Vendor and Vendor desires to serve City to perform these services and provide the Equipment in accordance with the terms and conditions of this Agreement.
The parties therefore agree as follows:
1. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 3, 2024, and continue unless sooner terminated as provided in Section 14 of this Agreement.
2. Compensation.
A. Compensation. As full compensation for Vendor’s services and equipment provided under this Agreement, City shall pay Vendor a sum not-to-exceed One Hundred FiftyFour Thousand Eight-Hundred and Fifty Dollars ($154,850.00) (the “maximum compensation”), based on the purchase proposal set forth in the Approved Fee Schedule, attached hereto as Exhibit A. Any terms in Exhibit A, other than the payment rates and schedule of payment, are null and void.
B. Expenses. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement.
C. Additional Services. City shall not allow any claims for additional services performed by Vendor, unless the City Council and the Vendor Representative authorize the additional services in writing prior to Vendor’s performance of the additional services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council shall be compensated at the rates set forth in Exhibit A, or, if not specified, at a rate mutually agreed to by the parties in writing. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.
3. Vendor’s Services and Equipment.
ATTACHMENT A
A. Purchase and Sale of Equipment; Scope of Services. On and subject to the terms and conditions set forth in this Agreement, Vendor agrees to sell and deliver to City a complete trailer mounted Chloramine boosting system (CBS) including chemical feed system, water quality station, and smart controller Vendor shall perform deliver and perform the startup of the Equipment. City may request, in writing, changes in the scope of services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement. At the end of the term of this Agreement or, if earlier, at such time as the City shall have paid $154,850.00 (i.e., the maximum compensation) in the aggregate under this Agreement, the City shall be the sole owner of the Equipment and Vendor shall have no rights or interests thereto.
B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Vendor Representative shall be Dan Hartwig, CEO (the “Vendor Representative”). The Vendor Representative shall directly manage Vendor’s services under this Agreement. Vendor shall not change the Vendor Representative without City’s prior written consent.
C. Time and Place of Delivery. The date and time of delivery of the Equipment shall be on or before June 3rd, 2024. The Equipment shall be delivered to the following location:
Charter Oak Tank Site at 701 North Sunflower Avenue, Covina, CA 91723.
D. Standard of Performance. Vendor shall perform all services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.
E. Personnel. Vendor has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All of the services required under this Agreement shall be performed by Vendor or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Vendor shall determine the means, methods, and details by which Vendor’s personnel will perform the services under this Agreement. Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the services and compliance with the customary professional standards.
F. Compliance with Laws. The Vendor shall keep itself informed of all local, state and federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Vendor shall at all times observe and comply with all such ordinances, laws and regulations. The City and its agents shall not be liable at law or in equity occasioned by failure of the Vendor to comply with this section. This Agreement may call for services that, in whole or in part, constitute “public works,” as defined in the California Labor Code. Therefore, as to those services that may be “public works”, including construction, alteration, demolition, and installation work, Vendor shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit B.
G. Permits and Licenses. Vendorshall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.
H. Representation and Warranties of Vendor. Vendor makes the following representations and warranties to City:
1) Authority and Consents. Vendor has the right, power, legal capacity and authority to enter into and perform its obligations under this Agreement. No approvals or consents of any persons are necessary in connection with Vendor's execution, delivery and performance of this Agreement, except for such as have been obtained on or prior to the date hereof. The execution, delivery and performance of this Agreement by Vendor have been duly authorized by all necessary action on the part of Vendor and constitute the legal, valid and binding obligations of Vendor, enforceable against Vendor in accordance with their respective terms. 2) Title, License and Operating Condition. Vendor has good and marketable title to all of the Equipment. All of the Equipment is free and clear of any restrictions on or conditions to transfer or assignment, and at such time as the City shall have paid $154,850.00 (i.e., the maximum compensation) in the aggregate under this Agreement, City will acquire absolute title to all of the Equipment free and clear of mortgages, liens, pledges, charges, encumbrances, equities, claims, covenants, conditions and restrictions except for such as may be created or granted by City. All of the Equipment is in good operating condition, is free of any defects, and is in conformity with the specifications, descriptions, representations and warranties set forth in the Agreement. Vendor is aware that City is purchasing the Equipment for use as Residual Control System to enhance water quality in the storage tanks, and that City is relying on the warranties of the Vendor that the Equipment is fit for this purpose and the ordinary purposes for which the Equipment is normally used.
3) Warranty. Vendor hereby guarantees and warrants that the Equipment will be of quality and free from defects in design, engineering, material and workmanship for a period of twelve (12) months from the date of delivery of the Equipment. Vendor further warrants that any services provided in connection with the Equipment will be performed in a professional and workmanlike manner and in accordance with the highest industry standards. For any breach of the warranties contained herein Vendor will either repair or replace the Equipment, immediately after receiving notice from City, at City’s option and agreed to by Vendor, such agreement by Vendor not being unreasonably withheld, and at Vendor’s own expense and without cost to City. 4) Full Disclosure. None of the representations and warranties made by Vendor in this Agreement contains or will contain any untrue statements of a material fact, or omits to state a material fact necessary to make the statements made, in light of the circumstances under which they were made, not misleading.
I. Title and Risk of Loss. Title to and the risk of loss, damage and destruction of the Equipment shall remain with the Vendor until after inspection and acceptance of the Equipment by City.
J. Inspection and Acceptance. City shall inspect the Equipment at the time and place of delivery. Such inspection may include reasonable tests and use of the Equipment by City. If, in the determination of City, the Equipment fails to conform to the Agreement IN ANY MANNER OR RESPECT, City shall so notify Vendor within ten (10) days of delivery of the Equipment to City. Failing such notice, the Equipment shall be deemed accepted by City as of the date of receipt.
K. Rejection. In the event of such notice of non-conformity by City pursuant to the section entitled "Acceptance" above, City may, at its option, (1) reject the whole of the Equipment, (2) accept the whole of the Equipment, or (3) accept any commercial unit or units of the Equipment and reject the remainder. The exercise of any of the above options shall be "without prejudice" and with full reservation of any rights and remedies of City attendant upon a breach. In the event of such notice and election by City, City agrees to comply with all reasonable instructions of Vendor and, in the event that expenses are incurred by City in following such instructions, Vendor shall indemnify City in full for such expenses.
L. No Replacements of Cure. This Agreement calls for strict compliance. Vendor expressly agrees that both the Equipment tendered and the tender itself will conform fully to the terms and conditions of the Agreement on the original tender. In the event of rejection by City of the whole of the Equipment or any part thereof pursuant to the subsection K entitled "Rejection" above, City may, but is not required to, accept any substitute performance from Vendor or engage in subsequent efforts to affect a cure of the original tender by Vendor.
M. Vendor shall maintain the Equipment for the first 12 months from the date of delivery of the Equipment. In performing the maintenance of the Equipment, Vendor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Vendor hereunder in meeting its maintenance obligations under this Agreement. Beginning the 13th month from the date of delivery of the Equipment, City shall be responsible for maintenance of the Equipment.
N. Survival of Representations and Warranties. All representations, warranties, and covenants of the parties contained in this Agreement shall survive the execution, delivery and performance of this Agreement.
4. Method of Payment.
A. Invoices. Vendor shall submit to City an invoice, on a monthly basis, for actual services performed and the Equipment rental pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. If City disputes any of Vendor's fees, it shall give written notice to Vendor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
B. Payment. City shall pay all undisputed invoice amounts within thirty (30) calendar days after receipt up to the maximum compensation set forth in Section 2 of this Agreement. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Vendor. Vendor
C. Audit of Records. Vendor shall make all records, invoices, time cards, cost control sheets and other records maintained by Vendor in connection with this agreement available during Vendor’s regular working hours to City for review and audit by City.
D. Payment Solely from Water Fund. Vendor understands and agrees the City will make payments under this Agreement from moneys in the City’s Water Fund appropriated therefor (as approved by the City Council), and such moneys shall be the sole source of moneys for such payments. The City has incurred no liability and shall have no responsibility to use any other funds or properties of the City for the payment obligations hereunder.
5. Ownership of Documents. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed (“written products”) pursuant to this Agreement shall become the sole property of the City without restriction or limitation upon its use and may be used, reused, disseminated or otherwise disposed of by the City without the permission of the Vendor. With respect to computer files containing data generated for the work, Vendor shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.
Vendor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Vendor.
6. Independent Contractor.
A. Vendor is, and shall at all times remain as to City, a wholly independent contractor and not an employee of City. The personnel performing the services under this Agreement on behalf of Vendor shall also not be employees of City and shall at all times be under Vendor's exclusive direction and control. Vendor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Vendor or any of Vendor’s employees. Vendor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.
Vendor and Vendor’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Vendor’s personnel. Vendor’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Vendor’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the services under this Agreement. Vendor shall acquire and maintain, at its sole cost and expense, such vehicles, equipment, and supplies as Vendor’s personnel require to perform any of the services required by this Agreement. Vendor shall perform the services off of City premises at locations of Vendor’s choice, except as otherwise may from time to time be necessary in order for Vendor’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Vendor’s performance of the services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform the services. City may make a computer available to Vendor from time to time for Vendor’s personnel to obtain information about or to check on the status of projects pertaining to the services under this Agreement.
B. No employee benefits shall be available to Vendor in connection with the performance of this Agreement. Except for the fees paid to Vendor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Vendor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Vendor for injury or sickness arising out of performing services hereunder. Vendor shall be responsible for and pay all wages, salaries, benefits and other amounts due to Vendor’s personnel in connection with their performance of the services under this Agreement and as required by law. Vendor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
Notwithstanding any other agency, state, or federal policy, rule, regulation, statute or ordinance to the contrary, Vendor and any of its officers, employees, agents, and subcontractors providing any of the services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including, but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.
C. Vendor shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from, caused by, or relating to Vendor’s personnel practices. or to the extent arising from, caused by, or relating to the violation of any of the provisions of this Section 6. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Vendor under this Agreement any amount due to City from Vendor as a result of Vendor’s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. This duty of indemnification is in addition to Vendor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.
7. PERS Compliance and Indemnification.
A. General Requirements. The parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Vendor agrees that, in providing its employees and any other personnel to City to perform the services under this Agreement, Vendor shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code Section 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended.
Without limitation to the foregoing, Vendor shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.
B. Indemnification. Vendor shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify, and hold harmless City, and its City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims,
costs, and expenses of any nature to the extent arising from, caused by, or relating to Vendor’s violation of any provisions of this Section 7. This duty of indemnification is in addition to Vendor’s duty to defend, indemnify, and hold harmless as set forth in any other provision of this Agreement.
8. Confidentiality. All data, documents, discussion, or other information (collectively “data”) developed or received by Vendor or provided for performance of this Agreement are deemed confidential. Vendor shall keep all data confidential and shall not disclose any data to any person or entity without City’s prior written consent. City shall grant such consent if disclosure is legally required. Vendor shall return all data to City upon the expiration or termination of this Agreement. Vendor’s covenant under this Section 8 shall survive the expiration or termination of this Agreement.
9. Conflicts of Interest. Vendor and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Vendor’s services under this Agreement, including the Political Reform Act (Gov. Code, § 81000 et seq.) and Government Code Section 1090. During the term of this Agreement, Vendor may perform similar services for other clients, but Vendor and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Vendor is not currently performing work that would require Vendor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Vendor shall incorporate a clause substantially similar to this Section 9 into any subcontract that Vendor executes in connection with the performance of this Agreement.
10. Indemnification.
A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Vendor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Vendor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Vendor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Vendor shall defend the Indemnitees in any action or actions filed in connection with any Liability with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such
defense. Vendor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Vendor shall pay all required taxes on amounts paid to Vendor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Vendor shall fully comply with the workers’ compensation law regarding Vendor and Vendor’s employees. Vendor shall indemnify and hold City harmless from any failure of Vendor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Vendor under this Agreement any amount due to City from Vendor as a result of Vendor’s failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph A. 2).
3) Vendor shall obtain executed indemnity agreements with provisions identical to those in this Section 10 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Vendor in the performance of this Agreement. If Vendor fails to obtain such indemnity obligations, Vendor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Vendor’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Vendor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the parties.
B. Workers’ Compensation Acts not Limiting. Vendor’s indemnifications and obligations under this Section 10, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Vendor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Vendor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 10 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, tax, assessment, penalty or interest asserted against City.
D. Survival of Terms. Vendor’s indemnifications and obligations under this Section 10 shall survive the expiration or termination of this Agreement.
11. Insurance.
A. Minimum Scope and Limits of Insurance. Vendor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Two Million Dollars ($2,000,000) per project or location.
If Vendor is a limited liability company, the commercial general liability coverage shall be amended so that Vendor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. If Vendor does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, Vendor shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under Subparagraph A. 1) of this Section 11. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. If Vendor has no employees while performing services under this Agreement, workers’ compensation policy is not required, but Vendor shall provide an executed declaration that it has no employees.
B. Acceptability of Insurers. The insurance policies required under this Section 11 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Section 11.
C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming the City, its officers, employees, agents and volunteers as additional insureds.
D. Primary and Non-Contributing. The insurance policies required under this Section 11 shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Vendor’s insurance and shall not contribute with it.
E. Vendor’s Waiver of Subrogation. The insurance policies required under this Section 11 shall not prohibit Vendor and Vendor’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Vendor hereby waives all rights of subrogation against City.
F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be approved by City. At City’s option, Vendor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Vendor shall procure a bond guaranteeing payment of losses and expenses.
G. Cancellations or Modifications to Coverage. Vendor shall not cancel, reduce or otherwise modify the insurance policies required by this Section 11 during the term of this Agreement. The commercial general and automobile liability policies required under this
Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days’ prior written notice to City. If any insurance policy required under this Section 11 is canceled or reduced in coverage or limits, Vendor shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.
H. City Remedy for Noncompliance. If Vendor does not maintain the policies of insurance required under this Section 11 in full force and effect during the term of this Agreement, or in the event any of Vendor’s policies do not comply with the requirements under this Section 11, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Vendor’s expense, the premium thereon. Vendor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Vendor.
I. Evidence of Insurance. Prior to the performance of services under this Agreement, Vendor shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 11. The endorsements are subject to City’s approval. Vendor may provide complete, certified copies of all required insurance policies to City. Vendorshall maintain current endorsements on file with City’s Risk Manager. Vendor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Vendor shall furnish such proof at least two (2) weeks prior to the expiration of the coverages.
J. Indemnity Requirements not Limiting. Procurement of insurance by Vendor shall not be construed as a limitation of Vendor’s liability or as full performance of Vendor’s duty to indemnify City under Section 10 of this Agreement.
K. Subcontractor Insurance Requirements. Vendor shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 11.
12. Mutual Cooperation.
A. City’s Cooperation. City shall provide Vendor with all pertinent data, documents and other requested information as is reasonably available for Vendor’s proper performance of the services required under this Agreement.
B. Vendor’s Cooperation. In the event any claim or action is brought against the City relating to Vendor’s performance or services rendered under this Agreement, Vendor shall render any reasonable assistance that City requires.
13. Records and Inspections. Vendor shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of two (2) years. Vendor shall, without charge, provide City with access to the records during normal business hours. City may examine and audit the records and make transcripts therefrom, and inspect all program data, documents, proceedings and activities.
14. Termination or Suspension of Agreement.
A. Right to Terminate or Suspend. City may terminate or suspend this Agreement at any time, at will, for any reason or no reason, after giving written notice to Vendor at least seven (7) calendar days before the termination or suspension is to be effective. Vendor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least sixty (60) calendar days before the termination is to be effective.
B. Obligations upon Termination. Vendor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Vendor, City shall pay Vendor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Vendor be entitled to receive more than the amount that would be paid to Vendor for the full performance of the services required by this Agreement.
15. Force Majeure. Vendor shall not be liable for any failure to perform its obligations under this Agreement if Vendor presents acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Vendor’s reasonable control and not due to any act by Vendor.
16. Notices. Any notices, consents, requests, demands, bills, invoices, reports or other communications which either party may desire to give to the other party under this Agreement must be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by reputable document delivery service or courier service during Vendor’s and City's regular business hours, or (c) five business days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the party to be notified as set forth below:
If to City: If to Vendor:
Attn: Department of Public Works, Water Attn: David Hartwig City of Covina Doane and Hartwig Water Systems, Inc.
125 E. College Street 603 Seagaze Drive #241
Covina, California 91723 Oceanside, CA 92054
17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Vendor shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law.
Vendor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.
18. Prohibition of Assignment and Delegation. Vendor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Vendor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section 18 shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section 18, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.
19. No Third-Party Beneficiaries Intended. Except as otherwise provided in Section 10, this Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.
20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.
21. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, the provisions of this Agreement shall control.
22. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.
23. Amendment of Agreement. This Agreement may be amended only by a writing signed by both parties. The City Manager is authorized to sign an amendment to this Agreement on the City Council’s behalf and without the City Council’s prior approval to make the following nonsubstantive modifications to the Agreement: (a) name changes; (b) extensions of time; (c) nonmonetary changes in the scope of work; and (d) termination of the Agreement.
24. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement.
25. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.
26. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.
27. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Covina.
28. Attorneys’ Fees. In any litigation or other proceeding by which on party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be shall be awarded reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.
29. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.
30. Authority to Execute Agreement. The person or persons executing this Agreement on behalf of Vendor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Vendor and has the authority to bind Vendor to the performance of its obligations hereunder.
[SIGNATURE PAGE FOLLOWS]
The parties, through their duly authorized representatives, are signing this Agreement on the date stated in the introductory clause.
City:
City of Covina,
a California municipal corporation
By:
Name: Christopher Marcarello
Title: City Manager
ATTEST:
By:
Name: Fabian Velez
Title: Chief Deputy City Clerk
Vendor:
Doane and Hartwig Water Systems, Inc.,
a California Corporation
By:
Name: David Hartwig
Title: President
By:
Name: Brian Doane
Title: Secretary
(Two signatures of corporate officers required
for corporations under Corporations Code
Section 313, unless corporate documents
authorize only one person to sign this
Agreement on behalf of the corporation.)
EXHIBIT A
APPROVED FEE SCHEDULE
1 Project:
Big Wave Water Technologies CBS Trailer
Disinfectant:
CBS Components:
Proposal Date:
Proposal Valid:
Charter Oaks CBS Trailer
Chloramines
Chemical Feed System (12.5% Sodium Hypochlorite & Liquid Ammonium Sulfate), Chemical Storage tanks, water quality analyzer, analyzer sample return system, CBS PLC
April 30, 2024
2 months from offer date (60 days)
D&H Water Systems, Inc. is pleased to offer a Trailer Mounted Chloramine Boosting System (CBS) proposal for a full scale mobile unit.
The Purchase Price for a New CBS Trailer is $154,850.00 with TAX and Freight.
Per your request, I have detailed pricing for a complete CBS System, including the Chemical Feed Systems, Chemical Storage tanks, Water Quality Analyzer, sample return system and CBS PLC. Below you will find a brief description of the CBS system, our scope and pricing tables, standard terms and conditions, followed by datasheets for each of the CBS System components.
1 CBS Trailer
Item Quantity Cost
CBS Trailer 1 $140,000.00
Tax (10.25%) 1 $14,350.00
Freight 1 $500.00
Total Lot Price With Freight and Tax: $154,850.00
EQUIPMENT SUPPLIED BY MUNICIPALITY
Item Description
Chlorine Supply 12.5% sodium hypochlorite solution
Ammonia Supply Liquid Ammonium Sulfate or Aqueous Ammonia Power Supply (1) 120 VAC, 20 amp circuit to power CBS trailer
EQUIPMENT SUPPLIED BY D&H Water Systems, Inc.
Item Quantity Description
Water Quality Analyzer 1 Prominent Amperometric Total Chlorine analyzer, includes ORP sensor, pressure regulator, flow control valve,
controller
CBS PLC 1 Automated control system that analyzes data from analyzer, maintains operator-set residual level and
sends data to SCADA and alerts to operator
Chem Feed Skid:
Chlorine
1 Chemical feed skid that automatically doses chlorine based on commands from CBS PLC Utilizing Prominent DFXa
Pumps
Chem Feed Skid:
Ammonia
1 Chemical feed skid that automatically doses ammonia based on commands from CBS PLC Utilizing Prominent DFXa
Pumps
Sample Return 1 Centrifugal pump with venturi for sample return back to tank 6’x12’ Roadrunner
trailer
1 Fully assembled, wired and plumbed mobile trailer with all required chloramine boosting system components
3 DOANE AND HARTWIG WATER SYSTEMS, INC.
U
UTerms and Conditions
Conditions of Sale:
- D&H Water Systems is serving as an equipment supplier. - Payment terms: (upon approved credit) Net 30 days after shipment of equipment with no retainage. - This quote is firm for 30 days.
- Quotation does not include any taxes.
- All Visa and Master card transactions will incur a 4% pass through service charge. - Submittals provided 1 week after purchase order is fully executed by both parties. - Delivery will be made in approximately 5-6 weeks after submittal approval. - D&H reserves the right to adjust lead times if purchase order is submitted more than 30 days after proposal date.
- This quotation is limited to the products and services as listed, and excludes any item or service not listed. - D&H Water Systems’ standard insurance package covers commercial general, automotive, worker’s compensation, and umbrella liability. We do not provide professional liability. Any costs associated with additional insurance requirements will be passed on to buyer. - D&H will not be held liable for any liquidated damages incurred during project. - This quotation EXCLUDES any permits, licenses, bonds, inspections or fees. - This quotation EXCLUDES seismic calculation of any kind unless specifically noted in scope of supply.
All resulting purchase orders should be sent to D&H Water Systems, Inc., 603 Seagaze Dr, #241, Oceanside, CA 92054.
We look forward to working with you on this project. If I can be of any further assistance, please do not hesitate to contact me.
Best,
Dan Hartwig
760.717.0209
[email protected]
EXHIBIT B
CALIFORNIA LABOR CODE COMPLIANCE
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)
If this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, then:
1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Vendor agrees to be bound by all the provisions thereof as though set forth in full herein.
2. Vendor shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.
3. Vendor shall comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at (http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm), are on file with City, and are available to any interested party upon request. Vendor shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by Vendor or by any subcontractor.
4. Pursuant to California Labor Code Section 1771.4, Vendor’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.
Vendor shall post job site notices as prescribed by DIR regulations and agrees to furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).
5. Vendor shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Vendor and each subcontractor to: (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records. Vendor is responsible for compliance with Section 1776 by itself and all of its subcontractors.
6. Vendor shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Vendor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.
7. Vendor shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Vendor shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this
Agreement by Vendor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.
8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Vendor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”
Date _______________ Signature ____________________________________
ATTACHMENT B
RESOLUTION CC 2024-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, TO AMEND THE FISCAL YEAR 2023-2024
OPERATIONAL BUDGET TO REFLECT AN APPROPRIATION OF
$154,850 FROM AVAILABLE WATER FUND BALANCE FOR THE
CHLORAMINE BOOSTING SYSTEM (CBS) AT THE CHARTER OAK
RESERVOIR
WHEREAS, the City of Covina is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and WHEREAS, the Fiscal Year 2024 Operating Budget & Capital Improvement Plan (CIP) was approved on May 16, 2023; and
WHEREAS, the approved Operating Budget and Capital Improvement Program budget are in accordance with all applicable ordinances of the City and all applicable statutes of the State; and
WHEREAS, on occasion, the City Council will deem it necessary to amend the Operating Budget to create a budget allocation to facilitate a project the City Council deems necessary and important; and
WHEREAS, those amendments (allocations) to the Budget shall be by approval and memorialized by Resolution of the City Council; and
WHEREAS, the City of Covina wishes to amend the FY 2023-2024 Operating Budget to reflect an appropriation of $154,850 from available Water Fund Balance for the Chloramine Boosting System (CBS) at the Charter Oak Reservoir.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Amend the Fiscal Year 2023-2024 Operating Budget as follows:
Account
No.
Account
Description
Original FY23-24
Budget
Increase Revised
FY23-24 Budget
60105070
-55420
Water TreatmentWater Service
System
$0.00 $154,850.00 $154,850.00
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
APPROVED and PASSED this 7
th day of May, 2024.
Resolution CC 2024-23 Page 2 of 2
City of Covina, California
BY:
JOHN C. KING, Mayor
ATTEST:
FABIAN VELEZ, Chief Deputy City Clerk
CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-23 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 7
th day of May, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dated:
FABIAN VELEZ, Chief Deputy City Clerk
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 9
Meeting: May 7, 2024
Title: Crime Prevention Budget Increase
Presented by: David Povero, Chief of Police
Recommendation: Approve Resolution CC 2024-24 Increasing the Police Department FY 23-24 budget by $5,000 to cover staffing cost.
EXECUTIVE SUMMARY:
The Police Department would like to use $5,000 of the approximately $78,000 received to date from the National Opioid Settlement Fund of which the City of Covina is an active participating fund recipient. These funds under the program can be used by staff to implement narcotic use remediation and educational activities.
DISCUSSION:
The National Opioid Settlement Funding comes from a dozen drug makers, pharmaceutical distributors, and retail pharmacies that will eventually pay more than $50 billion over 18 years in legal settlements to thousands of state and local governments across the U.S. Under this settlement, Covina plans to use its share on educating the public about drug use, expanding access to treatment, and working on harm reduction strategies. When implementing these strategies, the fund as programmed will be used to cover police staff hours.
FISCAL IMPACT:
Approximately $78,000 in funds are available in 2980 1110 48300 from the National Opioid Settlement Fund.
No impact to the general fund.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Not applicable.
Respectfully submitted,
ATTACHMENT A
RESOLUTION CC 2024-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, INCREASING THE POLICE DEPARTMENT 2023-24
BUDGET BY $5,000 TO COVER STAFFING COST
WHEREAS, The National Opioid Settlement Fund monies comes from a dozen drug makers, pharmaceutical distributors, and retail pharmacies that will eventually pay more than $50 billion over 18 years in legal settlements to thousands of state and local governments across the U.S; and
WHEREAS, approximately $78,000 to date has been received from the National Opioid Settlement Fund of which the City of Covina is an active participating fund recipient; and WHEREAS, these funds under the program can be used to cover staffing cost to implement narcotic use remediation and educational activities; and WHEREAS, appropriations may be made by the City Manager, amendments (increases/decreases) to the Budget shall be by approval and Resolution of the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Funds, as described above, is hereby appropriated by the City of Covina.
SECTION 2. Amend the Fiscal Year 2023-24 Police Department Budget as follows:
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
APPROVED and PASSED this 7
th day of May, 2024.
City of Covina, California
BY:
JOHN C. KING, Mayor
Account Number Account Title Original Budget Increase/Decrease Budget Amendment 1010 1110 48300 Settlement $ 5,000.00 Decrease $ -5,000.00 2980 1110 48300 Settlement $ - Increase $ 78,184.93
2980 1110 50030 DRGOP Drug Outreach/ Prevention OT $ - Increase $ 5,000.00
Resolution CC 2024-24 Page 2 of 2
ATTEST:
______________________________________
FABIAN VELEZ, Chief Deputy City Clerk
CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-24 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 7th day of May, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dated:
____________________________________________
FABIAN VELEZ, Chief Deputy City Clerk
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 10
Meeting: May 7, 2024
Title: Transfer of Ownership of Police Canine (K9)
Presented by: David Povero, Chief of Police
Recommendation: Approve the retirement and transfer of ownership of CPD K9 Atos.
EXECUTIVE SUMMARY:
This item requests that the City Council approve the retirement of Covina Police Department K9 Atos and transfer ownership to Officer Joseph Seylani, via the payment of $1.00 by the Covina Police Foundation effective May 17, 2024.
BACKGROUND:
The K9 Partners of Covina assisted the Covina Police Department with the purchase of K9 Atos from Adlerhorst International of Riverside, California in 2018. K9 Atos has been assigned to Officer Joseph Seylani since 2018 and K9 Atos has been successfully serving the community of Covina since that time.
DISCUSSION:
K9 Atos has served the community of Covina well. Due to his age/health, it is appropriate at this time to retire the dog. Canines form strong bonds of attachment with their handlers. Officer Seylani is K9 Atos’ current handler and is seeking ownership of him upon his retirement. We believe this action is appropriate.
FISCAL IMPACT:
The transfer of ownership of K9 Atos to Officer Seylani will occur for the cost of $1.00, via payment from the Covina Police Foundation to the City of Covina.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Not Applicable
Respectfully submitted,
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 11
Meeting: May 7, 2024
Title: Resolution CC 2024-22 Adopting the West Badillo Street Resurfacing Project from North Azusa Avenue to North Lark Ellen Avenue as the City of Covina’s Fiscal Year 2025 Senate Bill 1 (SB 1) Projects
Presented by: Rafael Fajardo, Interim Director of Public Works/City Engineer Recommendation: Adopt Resolution CC 2024-22 adopting the West Badillo Street Resurfacing Project from North Azusa Avenue to North Lark Ellen Avenue as the City of Covina’s Fiscal Year 2025 Senate Bill 1 (SB 1) Projects and reserving all FY 2024-2025 RMRA funds for project construction costs.
EXECUTIVE SUMMARY/BACKGROUND:
Each year, the City receives transportation funding from the State of California, including grants and gas tax funds, through the Highway Users Tax Account (HUTA) for pavement rehabilitation improvement projects.
Senate Bill 1 (SB 1) created the Road Maintenance and Rehabilitation Account (RMRA) to address deferred roadway improvements throughout the State. Funds made available through the RMRA Program can be used as matching funds for State or Federal grant programs or the completion of a variety of road and safety improvement projects. As such, the Department of Public Works is proposing to augment the City’s current SB 1 Project List and allocate all available FY2025 RMRA funds towards the completion of the West Badillo Street Resurfacing Project from North Azusa Avenue to North Lark Ellen Avenue.
DISCUSSION:
The Road Repair and Accountability Act of 2017 (SB 1) provides additional funding to cities for basic road maintenance, rehabilitation, and critical safety needs on highways and local streets. Program funds are allocated to the Road Maintenance and Rehabilitation Account (RMRA), and it is estimated that the program will produce approximately $1.50 billion statewide in FY2025 of which the City will receive its annual distribution via a formula pursuant to Streets and Highways Code Section 2032. Under the current formula, the City is estimated to receive approximately $1,313,272 in FY 2025.
The SB 1 Program began distributing related revenue to Covina since November 2017, and pertinent funds can be utilized for the following improvements:
- Road Maintenance and Rehabilitation
- Safety Projects
- Railroad Grade Separations
- Traffic Control Devices
- Complete Street Components, including active transportation projects, pedestrian and bicycle safety projects, transit facilities, and drainage and storm water capture projects in conjunction with any other allowable project
Pursuant to SB 1 Program guidelines, the City must annually adopt an SB 1 Local Streets and Roads Funding Program Project List, via Resolution, to appropriate funds and subsequently, drawdown funds from the State.
Following adoption of the resolution, the City is able to expand the project list to include new eligible projects.
The City’s current SB 1 Project List was approved by the City Council on May 2, 2023 and included the following project:
North Barranca Avenue Rehabilitation Project and the East Cienega Avenue Rehabilitation Project As proposed for FY2025, the new West Badillo Street Resurfacing Project from North Azusa Avenue to North Lark Ellen Avenue will entail the removal and replacement of deteriorated pavement, sidewalks, curbs/gutters, installation of Americans with Disabilities Act-compliant pedestrian improvements, median improvements, and signage/striping improvements. An estimated $1,313,272 in RMRA funds will be allocated to the West Badillo Street Resurfacing Project with an estimated total project cost of $1.31 million, including contingencies and construction management. The West Badillo Street Resurfacing Project from North Azusa Avenue to North Lark Ellen Avenue will be completed within 90 calendar days and the estimated useful life of the project is approximately 15 years.
The anticipated implementation schedule for the West Badillo Street Resurfacing Project from North Azusa Avenue to North Lark Ellen Avenue is as follows:
Project Design: July 2024 – September 2024
Award of Construction Project: October 2024
Start of Construction: January 2025
Completion of Construction: April 2025
A key requirement of SB 1 is that proposed projects submitted to the California Transportation Commission (CTC) must be adopted by the governing board at a regular public meeting. The list of projects must include a description and location of the project, a proposed schedule for the project’s completion, and the estimated useful life of the improvements. This action will fulfill this requirement and as proposed, staff will submit an updated project list to the CTC no later than July 1, 2024.
FISCAL IMPACT:
There is no fiscal impact to the City associated with approval of Resolution CC 2024-22 (Attachment A). An appropriation in FY25 RMRA funds for the West Badillo Street Resurfacing Project from North Azusa Avenue to North Lark Ellen Avenue will be included in the Fiscal Year 2025 Capital Improvement Program and the Fiscal Year 2025 Capital Improvement Program Budget.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
This project has been determined to be categorically exempt under CEQA in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.
The project involves negligible or no expansion of an existing use.
Respectfully submitted,
ATTACHMENT A
RESOLUTION CC 2024-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, ADOPTING THE FISCAL YEAR 2024-2025 LOCAL
STREETS AND ROADS FUNDING PROGRAM PROJECT LIST,
FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT
OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Covina are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Covina must adopt an annual list of projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1 by resolution, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Covina is scheduled to receive an estimated $1,313,272 in Fiscal Year 2024-2025 (FY 2025) from SB 1; and
WHEREAS, this is the eighth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects; and WHEREAS, the funding from SB 1 will help the City of Covina rehabilitate 1.0 mile of West Badillo Street, from North Azusa Avenue to North Lark Ellen Avenue, and to provide for hundreds of similar projects in the future; and
WHEREAS, the 2020 California Statewide Local Streets and Roads Needs Assessment found that the City of Covina’s streets and roads are in a “good” condition, and this revenue will help to increase the overall quality of our road system; and WHEREAS, the Fiscal Year 2024-2025 SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials, and practices, will have significant positive co-benefits statewide.
Resolution CC 2024-22 Page 2 of 3
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct.
SECTION 2. The following proposed projects will be funded in-part or solely with Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues:
Project Name: West Badillo Street Rehabilitation Project Description: Existing pavement on West Badillo Street is in poor condition at a point of deterioration. The overlay project will improve the pavement surface and extend the overall life of the pavement. Estimated total project cost is
approximately $1.31 million, including contingencies and construction management. The project will be completed
within 90 calendar days.
Location: West Badillo Street, from North Azusa Avenue to North Lark Ellen Avenue
Estimated Project Schedule: Start (January 2025) – Completion (April 2025) Estimated Useful Life: 15 years
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
APPROVED and PASSED this 7
th day of May, 2024.
City of Covina, California
BY:
JOHN C. KING, Mayor
ATTEST:
______________________________________
FABIAN VELEZ, Chief Deputy City Clerk
Resolution CC 2024-22 Page 3 of 3
CERTIFICATION
I, Fabian Velez, Chief Deputy City Clerk of the City of Covina, do hereby certify that Resolution CC 2024-22 was duly adopted by the City Council of the City of Covina at a regular meeting held on the 7
th day of May, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dated:
FABIAN VELEZ, Chief Deputy City Clerk
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. CC 12
Meeting: May 7, 2024
Title: Amendment to the Compensation Rules for the City’s Mid-Management, Supervisory and Professional/Technical Employees (July 1, 2021 – June 30, 2024) Presented by: Joanna Espinosa, Senior Human Resources Analyst Recommendation: That the City Council approve the proposed amendment providing a leave buyback opportunity for the remainder of Fiscal Year 2024.
EXECUTIVE SUMMARY:
On July 6, 2021, the City Council approved Resolution CC 2021-74, adopting Compensation Rules for the City’s Mid-Management, Supervisory and Professional/Technical Employees. In accordance with the Government Code § 3507.5, the Compensation Rules outline compensation and benefits available to roughly forty (40) management and supervisory classifications in the City. The existing Compensation Rules are set to expire this fiscal year, and as such, the City and representatives are negotiating updates for a successor document. During the course of these negotiations, it was determined that a leave buyback provision in the existing Compensation Rules was inadvertently omitted for Fiscal Year 2024. As proposed, the City Council will consider approving revised language to the Compensation Rules to authorize the leave buyback program for the remainder of Fiscal Year 2024.
BACKGROUND:
As of July 2021, the City and employee bargaining groups completed negotiations and came to agreement on new terms and conditions for employee wages, benefits, and work schedules. Updated Compensation Rules were considered by the City Council on July 6, 2021 to establish a new three-year term.
DISCUSSION:
The City Council is requested to consider amending the existing Mid-Management, Supervisory and Professional/Technical Compensation Rules to accurately reflect negotiated terms. The amended Compensation Rules are included as Exhibit A and propose the following additional languague:
Section 11. 3 – Payout of Accrued Vacation Prior to Separation o An employee may sell back to the City his/her accrued vacation at the employee’s straight time (1x) base rate of pay. Buy back maximums are as follows:
Year Maximum Buyback Amount
2024 Forty (40) hours total in the calendar year
The inclusion of this leave buyback provision is consistent with other bargaining units in the City during Fiscal Year 2024.
FISCAL IMPACT:
The cost of these benefits is included in the City’s Fiscal Year 2023-24 operating budget. Leave Buyback programs help to reduce accrued liabilities that would otherwise be reported in the City’s annual financial statements.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Not applicable.
Respectfully submitted,
ATTACHMENT A
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
i
Table of Contents
SECTION 1. PREAMBLE........................................................................................................... 1 SECTION 2. SCOPE OF COVERAGE...................................................................................... 1 SECTION 3. COVERED CLASSIFICATIONS........................................................................ 1 A. Mid-Management....................................................................................................... 1 B. Supervisory and Professional..................................................................................... 2 C. Confidential and Technical........................................................................................ 2 SECTION 4. COMPENSATION ................................................................................................ 3
4.1 BASE SALARY ADJUSTMENTS ..................................................................................... 3
4.2 SALARY RANGE PLACEMENT...................................................................................... 3 A. New Hire.................................................................................................................... 3 B. Promotion................................................................................................................... 3 C. Reclassification.......................................................................................................... 4 D. Demotion.................................................................................................................... 4
4.3 SALARY ADVANCEMENT............................................................................................. 4 A. Accelerated Salary Advancement.............................................................................. 5 SECTION 5. ADDITIONAL COMPENSATION ..................................................................... 5
5.1 ACTING PAY ............................................................................................................... 5
5.2 BILINGUAL PAY .......................................................................................................... 6
5.3 COVID RECOVERY PAYOUT ...................................................................................... 6
5.4 EDUCATION INCENTIVE PAY ....................................................................................... 6
5.5 LONGEVITY PAY ......................................................................................................... 7 SECTION 6. HOURS OF WORK............................................................................................... 8
6.1 WORK SCHEDULES...................................................................................................... 8
6.2 MEAL & REST PERIODS .............................................................................................. 8 SECTION 7. OUTSIDE EMPLOYMENT................................................................................. 9 SECTION 8. FLSA NON-EXEMPT EMPLOYEES................................................................. 9
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
ii
8.1 OVERTIME................................................................................................................... 9
8.2 COMPENDATORY TIME OFF ...................................................................................... 10 SECTION 9. HOLIDAYS .......................................................................................................... 10
9.1 FIXED HOLIDAYS ...................................................................................................... 10
9.2 FIXED HOLIDAYS FALLING ON A WEEKEND OR DAY OFF........................................ 11
9.3 FLOATING HOLIDAYS................................................................................................ 11
9.4 HOLIDAY CLOSURE................................................................................................... 12 SECTION 10. ADMINISTRATIVE LEAVE........................................................................... 12 SECTION 11.VACATION LEAVE.......................................................................................... 13
11.1 VACATION ACCRUAL................................................................................................ 13
11.2 MAXIMUM ACCRUAL................................................................................................ 13
11.3 PAYOUT OF ACCRUED VACATION PRIOR TO SEPARATION ........................................ 13
11.4 PAYOUT OF ACCRUED VACATION UPON SEPARATION............................................. 14 SECTION 12. SICK LEAVE..................................................................................................... 14
12.1 ACCRUAL.................................................................................................................. 14
12.2 USE OF SICK LEAVE.................................................................................................. 14
12.3 PAYOUT OF ACCRUED SICK LEAVE UPON RETIREMENT ........................................... 15 SECTION 13. LEAVE OF ABSENCE WITHOUT PAY ....................................................... 15 SECTION 14. JURY DUTY AND COURT APPEARANCE................................................. 16
14.1 JURY DUTY ............................................................................................................... 16
14.2 NON-JOB-RELATED COURT APPEARANCES .............................................................. 17
14.3 JOB-RELATED COURT APPEARANCE ......................................................................... 17 SECTION 15. WORKERS’ COMPENSATION ..................................................................... 17 SECTION 16. HEALTH AND OPTIONAL BENEFITS PROGRAM ................................. 18
16.1 MEDICAL CONTRIBUTIONS ....................................................................................... 18
16.2 FLEXIBLE BENEFIT CONTRIBUTIONS......................................................................... 18
16.3 DENTAL & VISION PLANS ......................................................................................... 20
16.4 LIFE INSURANCE ....................................................................................................... 20
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
iii
16.5 LONG TERM DISABILITY (LTD) INSURANCE............................................................. 20 SECTION 17. RETIREMENT.................................................................................................. 20
17.1 CALPERS RETIREMENT BENEFITS............................................................................ 20
17.2 RETIREE MEDICAL .................................................................................................... 21 SECTION 18. OTHER EMPLOYEE BENEFITS .................................................................. 22
18.1 AUTO MILEAGE REIMBURSEMENT............................................................................ 22
18.2 SAFETY BOOTS ......................................................................................................... 22 SECTION 19. DISCIPLINARY APPEAL PROCEDURE..................................................... 23 SECTION 20. LAYOFF PROCEDURES................................................................................. 26
20.1 LAYOFF OF PERSONNEL ............................................................................................ 26 SECTION 21. SIGNATURES AND EXECUTION................................................................. 28
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
1 SECTION 1. PREAMBLE
This document establishes the salary and benefits, authorized by the City Council of the City of Covina. This document supersedes any prior resolution or action taken with respect to the classifications listed herein. These Rules will remain in effect until such time as they are amended by the City Council or superseded.
SECTION 2. SCOPE OF COVERAGE
Pursuant to Government Code Section 3507.5, “Designation of management and confidential employees,” a public agency may adopt reasonable Rules and Regulations providing for designation of the management and confidential employees of the public agency and restricting such employees from representing any employee organization, which represents other employees of the public agency, on matters within the scope of representation.
SECTION 3. COVERED CLASSIFICATIONS
The City Manager or his/her designee will prepare and make publicly available classification specifications of all positions covered by these Rules. He/she may authorize the modification of such position classification specifications as deemed necessary or otherwise appropriate to effect staff assignment or organizational changes.
A. MID-MANAGEMENT
Chief Deputy City Clerk
City Engineer
Environmental Services and Transportation Manager
Finance Manager
Human Resources Manager
Information Technology Services Manager
Library Manager
Parks and Recreation Manager
Public Works Manager
Senior Housing/CDBG Economic Development Manager
Senior Human Resources Analyst
Senior Management Analyst
Water Utility Superintendent
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
2 B. SUPERVISORY AND PROFESSIONAL
Accountant
Accounting Supervisor
Building Official
Deputy City Clerk
Environmental Services Analyst
Equipment Maintenance Supervisor
Executive Assistant to the City Manager
Executive Assistant to the Police Chief
GIS Analyst
Human Resources Analyst
Library Services Supervisor
Literacy Program Coordinator
Management Analyst
Management Analyst Trainee
Parks and Recreation Supervisor
Parks Maintenance Supervisor
Safety Coordinator
Senior Accountant
Senior Planner
Street Maintenance Supervisor
Water Distribution Supervisor
Water Systems Supervisor
C. CONFIDENTIAL AND TECHNICAL
Administrative Technician
Payroll Technician
Permit Technician
Records Technician
Senior Administrative Technician
This document provides the full and complete compensation, benefits, employment rights, retention rights, and severance rights of the classifications identified. Employees in positions listed above are part of the competitive service and are also subject to the Personnel System, the Covina Municipal Code, and the City’s Personnel Rules and Regulations. No other statement, written or oral, can modify the terms of these Rules, until such time as they are amended by the City Council in open session or to comply with Federal and State law.
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
3 SECTION 4. COMPENSATION
4.1 BASE SALARY ADJUSTMENTS
Effective the first full pay period starting on or after July 1, 2021, the salary ranges for classifications covered by these Rules will be increased by two percent (2%). See Attachment A (Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Salary Schedule).
Effective the first full pay period starting on or after July 1, 2022, the salary ranges for classifications covered by these Rules will be increased by two-and-a-half percent (2.5%).
See Attachment B (Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Salary Schedule).
Effective the first full pay period starting on or after July 1, 2023, the salary ranges for classifications covered by these Rules will increase by two-and-a-half percent (2.5%). See Attachment C (Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Salary Schedule).
If at any time during the term of these Rules, other City employees receive a higher increase, Unaffiliated employees shall automatically be increased to match the higher amount.
4.2 SALARY RANGE PLACEMENT
A. NEW HIRE
A newly hired person into a classification covered by these Rules shall be hired at Step 1, unless otherwise authorized by the City Manager.
B. PROMOTION
A current fulltime regular employee promoting from a Closed Promotional Eligibility List or an Open and Competitive Eligibility List into a classification covered by these Rules shall receive placement at Step 1 of the salary range in the higher classification, unless such placement does not result in a base pay increase of at least five percent (5%). The step increase shall not exceed Step 5. The City Manager shall have discretion to appoint at a higher step.
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
4 C. RECLASSIFICATION
A current fulltime regular or probationary employee being reclassified into a classification covered by these Rules shall receive placement at Step 1 of the new classification’s salary range, or at the pay step that is closest to a base pay increase of five percent (5%). The pay step placement shall not exceed Step 5. The City Manager shall have discretion to appoint at a higher step.
D. DEMOTION
If a person already subject to these Rules is demoted to a different classification of a lesser paid base monthly salary range, that employee may be placed in any pay step of the newly assigned position classification as may be approved by the City Manager.
4.3 SALARY ADVANCEMENT
Unless otherwise authorized by the City Manager in writing, all employees covered by these Rules may advance through the base monthly pay steps, 1 (One) through 7 (Seven), subject to the following:
Pay Step
1 Upon initial employment
2 Upon twelve (12) months of successful completion of
employment at Step 1 and receipt of an overall “Meets
Expectations” rating or above on the performance evaluation for that respective twelve (12) month period.
3 Upon twelve (12) months of successful completion of
employment at Step 2 and receipt of an overall “Meets
Expectations” rating or above on the performance evaluation for that respective twelve (12) month period.
4 Upon twelve (12) months of successful completion of
employment at Step 3 and receipt of an overall “Meets
Expectations” rating or above on the performance evaluation for that respective twelve (12) month period.
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
5 5 Upon twelve (12) months of successful completion of employment at Step 4 and receipt of an overall “Meets
Expectations” rating or above on the performance evaluation for that respective twelve (12) month period.
6 Upon twelve (12) months of successful completion of
employment at Step 5 and receipt of an overall “Meets
Expectations” rating or above on the performance evaluation for that respective twelve (12) month period.
7 Upon twelve (12) months of successful completion of
employment at Step 6 and receipt of an overall “Meets
Expectations” rating or above on the performance evaluation for that respective twelve (12) month period.
Should an employee receive anything below “Meets Expectations,” the employee will be re-evaluated for ninety (90) days and may be eligible for a step increase upon successful completion of the 90-day period with a “Meets Expectations” or above on the respective performance evaluation for that period. The employee’s annual review period will continue to be his/her anniversary date for his/her current position.
A. ACCELERATED SALARY ADVANCEMENT
The City Manager may authorize accelerated movement through the pay steps for exceptional performance.
SECTION 5. ADDITIONAL COMPENSATION
5.1 ACTING PAY
When a fulltime budgeted position becomes vacant as a result of either a permanent separation or the extended absence of an employee, an employee may be assigned to work in a higher position on an acting basis upon approval by the City Manager.
After an employee has served in the acting position for more than forty (40) consecutive work hours, the employee shall be paid at five percent (5%) above his/her regular pay for the remaining duration of the acting assignment. The Department Head may waive the waiting period.
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
6 The parties agree that this is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(3).
5.2 BILINGUAL PAY
Employees shall receive one-hundred-fifty dollars ($150) a month (paid biweekly) for possessing the ability to speak and understand a second language. The City, in conjunction with a community college or other source(s), will administer an appropriate examination and certify such employees’ language abilities.
To apply for bilingual pay, the employee must complete and submit the Request for Bilingual Pay form to his/her supervisor for approval, which must be sent to Human Resources. The effective date for eligible pay is the date Human Resources receives the passing results.
The City reserves the right, as the needs of the City dictate, to certify employees as it sees fit and also reserves the right to determine from what departments and classifications these employees are selected. Employees must complete their initial probationary period prior to being eligible for bilingual pay. This restriction does not apply to employees who have been promoted or reclassified and have completed their initial/new hire probation.
The parties agree that this is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(4).
5.3 COVID RECOVERY PAYOUT
This section language is pending COVID Relief Plan guidelines and City Council approval.
This one-time payment shall be treated as taxable income.
If at any time during the term of these Rules, other city employees receive a greater amount, Unaffiliated employees shall automatically be increased to match the higher amount.
5.4 EDUCATION INCENTIVE PAY
Employees who are not required to have an advanced degree as a condition of employment and who have earned a job-related graduate degree (MA, MS, MPA) from an accredited college or university as determined by Human Resources (online degrees may not qualify) may receive an additional two percent (2%) of base salary with the approval of the City Manager.
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7 Employees who are not required to have a degree as a condition of employment and who have earned a job-related undergraduate degree (AA, AS, BA, BS) from an accredited college or university as determined by Human Resources (online degrees may not qualify) may receive an additional one percent (1%) of base salary with the approval of the City Manager.
The effective date for the eligible education incentive pay shall be the pay period following receipt of eligibility by Human Resources. To apply for Education Incentive Pay, an employee must submit a memorandum and a copy of his/her qualifying degree or official transcripts verifying the degree was earned to Human Resources for approval.
The parties agree that this is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(2).
5.5 LONGEVITY PAY
Employees are eligible for longevity pay as a one-time lump sum payout per the schedule below effective the next available paycheck following the employee’s hire date anniversary into a fulltime regular position.
Years of Service Amount
10 years of service $1,000
15 years of service $1,500
20 years of service $2,000
25 years of service $2,500
30 years of service $3,000
35 years of service $3,500
40 years of service $4,000
The parties agree that this is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Tile 2 CCR, Section 571 (a)(1).
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8 SECTION 6. HOURS OF WORK
Mid-Management, Supervisory and Professional, and Confidential and Technical employees covered by these Rules are expected to work or to be on an approved leave of absence for a combined total of no less than two thousand-eighty (2,080) hours per year.
It is understood that the average fulltime workweek must be forty (40) hours with a significant majority of the time worked being done Monday through Friday. The City Manager or his/her designee has the option to set schedules and approve all leaves of absence.
Non-Exempt employees work a seven (7) day (168 recurring hours) FLSA work period. Hours of work and work schedules must be approved by the City Manager.
6.1 WORK SCHEDULES
Work schedules are defined as an employee’s regularly assigned hours of the day and days per week and may include:
1. The 9/80 schedule (four (4), nine (9)-hour days per workweek and one (1) alternating eight (8)-hour day/regular day off). Employees have a FLSA workweek designated as beginning four (4) hours into their alternating regular day off (eight-hour day).
2. The 5/40 schedule (five (5), eight (8)-hour days per workweek). Employees working the 5/40 have a FLSA workweek designated as beginning at 12:00 a.m. on Saturday through 11:59 p.m. on Friday.
3. The 4/10 schedule (four (4), ten (10)-hour days per workweek). Employees working the 4/10 have a FLSA workweek designated as beginning at 12:00 a.m. on Saturday through 11:59 p.m. on Friday.
6.2 MEAL & REST PERIODS
Unpaid meal periods of up to one (1) hour are provided to employees. The procedure for taking a meal period shall be determined by the employee’s supervisor.
Every employee shall be provided two (2) paid fifteen (15)-minute rest periods. One (1) rest period should be taken during the first half of the shift and the second rest period should be taken during the second half of the shift. Employees may leave the jobsite for a rest period provided that the total time away from the job does not exceed fifteen (15) minutes.
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9 The time at which such rest periods are taken shall be determined by the employee’s supervisor. Rest periods may not be accumulated or combined with a meal period. No additional compensation or time off will be provided if a rest period is missed.
SECTION 7. OUTSIDE EMPLOYMENT
Outside employment shall be permitted only with the express prior written approval of the employee’s Department Head and Human Resources by submitting the Outside Employment Authorization form. An employee with existing outside employment that has not already been submitted for approval must notify the City immediately. The Outside Employment Authorization form must be resubmitted annually or whenever a change occurs with previously approved outside employment.
City employment takes precedence over outside employment. An outside employment request may be denied by the City if the employment violates one of the following criteria that such employment:
1. Is in conflict with the interest of City employment;
2. Detracts from the efficiency of the employee in his/her City work;
3. Is a discredit to City employment; or
4. Takes preference over the requirements of the City.
No outside employment activities shall occur during regular City hours of operation applicable to the affected employee unless the employee is on his/her scheduled day(s) off or other approved time off. An employee may request to use his/her leave accruals. Employees shall not conduct outside employment while on City time or by using City facilities, equipment, supplies or resources.
A denial of outside employment is not subject to the grievance process or any appeal procedure.
SECTION 8. FLSA NON-EXEMPT EMPLOYEES
8.1 OVERTIME
The Confidential and Technical position classifications covered by this document are designated as non-exempt pursuant to the Fair Labor Standards Act. Non-exempt employees will be paid overtime at the rate of one-and-one-half times (1.5x) their rate of pay for every hour they are directed to work over forty (40) hours in a workweek, unless the employee requests and is allowed to accrue compensatory time off in-lieu of overtime
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10 payment. Leave time such as vacation, sick, floating holidays, City holidays and compensatory time will count as hours worked for purposes of calculating overtime.
8.2 COMPENDATORY TIME OFF
Compensatory time will be accrued at one-and-one-half (1.5) hours for every hour worked over the 40-hour workweek (not including leave time). Employees may be allowed to accrue compensatory time off up to sixty (60) hours. When the maximum accrual is reached, overtime will be paid for additional overtime hours worked.
The time during which an employee may take Compensatory Time Off (CTO) shall be subject to approval by the Department Head or designee with due regard for the wishes of the employee and operational needs. However, an employee wishing to use his/her accrued CTO shall provide the City with reasonable notice of such request. Reasonable notice is defined as two (2) calendar weeks (14 days). If reasonable notice is provided, the employee’s request will not be denied unless it would be unduly disruptive to the department to grant the request. A request to use CTO without reasonable notice may still be granted within the discretion of the supervisor or manager responsible for considering the request.
Upon separation from employment with the City, all earned and unused Compensatory Time shall be paid to the employee at the employee’s current base hourly rate of pay.
SECTION 9. HOLIDAYS
9.1 FIXED HOLIDAYS
The following schedule of holidays shall be observed and the employees shall receive the following days off with pay:
1. New Year’s Day 7. Indigenous Peoples’ Day
2. Martin Luther King Day 8. Veterans’ Day
3. Presidents’ Day 9. Thanksgiving
4. Memorial Day 10. Friday after Thanksgiving
5. Independence Day 11. Christmas Day
6. Labor Day
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11 If at any time, during the term of these Rules, other Bargaining Units receive additional holidays, Unaffiliated employees shall automatically receive the same holidays.
9.2 FIXED HOLIDAYS FALLING ON A WEEKEND OR DAY OFF
When a holiday falls on a Saturday, following a Friday that is a scheduled workday, the holiday will be observed on that Friday.
When a holiday falls on a Sunday, the holiday will be observed on the following Monday.
If a fixed holiday is observed on an employee’s regularly scheduled day off (other than the Friday off as described above) (e.g. due to his/her alternative work schedule) then the employee will receive floating holiday hours equal to the hours that they were regularly scheduled to work.
If a non-exempt employee is required to work on a fixed holiday he/she shall receive floating holiday hours equal to the hours that he/she actually works, in addition to holiday pay for his/her regularly scheduled hours (e.g. if an employee on 4/10 is required to work five (5) hours on a fixed holiday, he/she will receive (10) hours of holiday pay and (5) hours of floating holiday time).
9.3 FLOATING HOLIDAYS
Floating holiday leave banks are capped at fifty (50) hours. Employees shall receive thirty (30) floating holiday hours annually with the first full pay period in January. An employee may receive a pro-rated annual allotment if the annual allotment of 30 hours would result in the employee’s bank exceeding fifty (50) hours. Floating holiday leave time may be used in incremental (hourly) amounts.
In special cases where it has not been possible due to workload or other factors for an employee to use his/her floating holiday leave in excess of the maximum accrual, in lieu of time off, the employee may submit a written request (in advance of the floating holiday leave actually accruing) to exceed his/her floating holiday leave bank.
Use of floating holiday leave time is subject to approval by the Department Head or his/her designee. Upon separation of employment, all earned but unused floating holiday hours will be paid to the employee at his/her base hourly rate of pay.
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12 New employees shall be pro-rated two-and-one-half (2.5) hours per month, effective the first of the month after the employee’s hire date. For example, an employee who starts on February 15 will be provided twenty-five (25) floating holiday hours on March 1.
9.4 HOLIDAY CLOSURE
The City reserves the right to close non-essential, non-safety facilities between Christmas Eve and New Year’s Day. This will result in employees being placed in an authorized unpaid leave status. Employees may use accrued vacation, floating holidays, compensatory time, administrative leave, or remain in an unpaid leave during this period.
Only employees hired within the calendar year who have not accrued enough total leave time to cover the holiday closure shall be permitted to use accrued sick leave.
The City shall have the discretion to advance vacation or floating holiday time, which will be earned by the employee in the future, to those employees who request it and who do not have any current vacation, floating holiday, or compensatory time and do not wish to be in an unpaid leave status during the closure.
If at any time during the term of these Rules, other Bargaining Units receive additional holidays, Unaffiliated employees shall automatically receive the same holidays.
SECTION 10. ADMINISTRATIVE LEAVE
Administrative leave is hereby provided to exempt employees in lieu of overtime or compensatory time off (CTO) for hours worked. All exempt employees will be advanced sixty (60) hours of paid administrative leave in the first full pay period starting on or after January 1 of each calendar year.
Administrative leave hours must be used by December 31 of each year. Earned but unused administrative leave hours will be forfeited after December 31 of each year.
Effective upon Council approval of these Compensation Rules, all exempt employees shall be provided an additional six (6) hours of paid administrative leave for the remainder of 2021 for a total of sixty (60) hours.
New employees shall be pro-rated five (5) hours per month, effective the first of the month after the employee’s hire date. For example, an employee who starts on February 15 will be provided fifty (50) administrative leave hours on March 1.
An employee terminating prior to a complete calendar year and having utilized leave not yet earned will be subject to a dollar value deduction from his/her final paycheck.
Upon separation from employment with the City, all earned and unused administrative leave hours shall be paid to the employee at the employee’s current base hourly rate of pay.
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13 The scheduling and use of administrative leave is subject to approval of the Department Head.
In partial recognition of prolonged, uncommon, or exceptional hours of work beyond the standard work expectations for exempt staff, the Department Head may, at his/her discretion, adjust employees work hours and allow exempt employees to take time off without using administrative leave.
SECTION 11. VACATION LEAVE
11.1 VACATION ACCRUAL
Upon completion of the specified years of service employees shall accrue vacation as follows:
Years of Service Annual Total
Up to completion of 5 years 108 hours
Beginning of the 6th year through 10 years 164 hours
Beginning of the 11th year through 15 years 192 hours
Beginning of the 16th year through 20 years 208 hours
Beginning of the 21st year 224 hours
11.2 MAXIMUM ACCRUAL
The maximum vacation accrual shall be allowed up to an amount equal to twice (2x) the employees’ annual total accrual. Upon reaching the maximum accrual, employees cease to earn additional vacation leave until the leave bank falls below the maximum accrual.
11.3 PAYOUT OF ACCRUED VACATION PRIOR TO SEPARATION
An employee may sell back to the City his/her accrued vacation at the employee’s straight time (1x) base rate of pay. Buy back maximums are as follows:
Year Maximum Buyback Amount
2021 One hundred (100) hours total in the calendar year 2022 Forty (40) hours total in the calendar year
2023 Forty (40) hours total in the calendar year
2024 Forty (40) hours total in the calendar year
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14 To request a vacation payout, employees must submit a Vacation Buyback Form to Human Resources. Requests for vacation payout shall only be accepted during the months of May and October. Payments will be processed on the first available pay period following the request.
11.4 PAYOUT OF ACCRUED VACATION UPON SEPARATION
Upon separation from employment with the City, all earned and unused vacation hours will be paid to the employee at the employee’s current base hourly rate of pay.
SECTION 12. SICK LEAVE
12.1 ACCRUAL
Employees shall receive ten (10) hours per month (120 hours per year) earned on a biweekly basis.
12.2 USE OF SICK LEAVE
Sick leave shall be deducted from an employee’s accrued leave balance on an hour-forhour basis for the following purposes:
1. An employee who is unable to report to work for his/her scheduled shift shall either call or have someone call his/her supervisor to notify the City of the absence at least sixty (60) minutes preceding the time he/she is scheduled to report to work. If the supervisor does not answer at the time of the call, the employee’s contact phone number shall be left as part of the message regarding the absence. Sick leave use must be noted on the City’s official leave form and submitted with payroll.
2. Sick leave may be granted for personal illness or injury; absences for medical, dental, and/or vision care appointments; or to attend to an immediate family member (parent, child, spouse, registered domestic partner, sibling, grandparent, or grandchild as defined under California Labor Code Section 233 and 245.5) who is ill/injured or needs care as permitted by that law.
3. An employee may be granted (on each separate occasion) up to forty (40) hours of bereavement leave with pay (i.e. use of accrued sick leave) in the event of death to a member of the employee’s immediate family. For purposes of this section an employee’s immediate family shall include: an employee’s spouse, domestic partner, children, grandchildren, sons-in-law, daughters-in-law,
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15 parents, grandparents, parents-in-law, brothers, sisters, brothers-in-law, and sisters-in-law. “Children” shall also include a biological, foster, or adopted child, a stepchild, a legal ward, a child of a domestic partner, or a child of a person standing in loco parentis. “Parent” shall include a biological, foster, or adoptive parent, a stepparent, or a legal guardian.
4. Employees must provide a physician's certification for any sick leave absence that occurs after the employee has used twenty-four (24) consecutive hours, or three (3) consecutive workdays, whichever is greater. However, the Department Head, at his/her discretion, may require a physician’s certification at any time.
12.3 PAYOUT OF ACCRUED SICK LEAVE UPON RETIREMENT
Employees hired as of February 29, 1988, upon retirement from the City of Covina are eligible to receive a payout equal to fifty-five percent (55%) of their accrued sick leave at their current base hourly rate of pay up to One thousand six hundred (1,600) hours. Sick leave hours which are not paid out shall be reported to CalPERS as service credit.
This section shall also apply to those employees originally hired prior to March 1, 1988 and promoted from bargaining units with no sick leave accrual limits.
Employees hired or promoted on or after March 1, 1988, upon retirement are eligible to receive a payout equal to fifty-five percent (55%) of their accrued sick leave at their current base hourly rate of pay up to nine hundred sixty (960) hours. All remaining sick leave hours which are not paid out shall be reported to CalPERS as service credit.
Employees hired on or after October 17, 2017 cannot cash out sick leave. All earned and unused sick leave hours at time of retirement from the City shall be reported to CalPERS as service credit.
SECTION 13. LEAVE OF ABSENCE WITHOUT PAY
Employees covered by these Rules may submit a written request to their Department Head for a leave of absence without pay. If the Department Head determines there is adequate justification to grant such a leave of absence and that the work of the department will not be significantly impacted by a temporary absence of the employee, the leave without pay may be authorized. The Department Head’s decision is final and not subject to grievance or appeal. The Department Head may also terminate or cancel early any authorized leave by giving the employee notice of ten (10)
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16 calendar days. Notice will be given via certified mail sent to the employee’s last known address and the 10-days’ notice begins from the postmarked date.
During the period of authorized leave of absence without pay, the employee will not be entitled to any City paid benefits, nor will he/she accrue leave.
SECTION 14. JURY DUTY AND COURT APPEARANCE
14.1 JURY DUTY
Employees shall be granted fifteen (15) workdays of jury duty leave with pay, annually.
For jury service that exceeds fifteen (15) days, an employee may request approval to use vacation, floating holiday, compensatory time or administrative leave (when applicable) to cover the additional time off work for jury service.
A. An employee who is called for jury duty during the employee’s regularly scheduled work hours shall be compensated as though he/she was working for the hours spent on jury duty.
B. If an employee finds out that he/she is required to be absent from work to report for jury duty the next day, the employee shall notify his/her supervisor of the absence as soon as possible, including, a phone or text message the night before.
C. An employee on jury duty must either return to work after the jury service is done if there are still four (4) hours left on his/her shift or must call in to his/her supervisor to request to use his/her leave bank to cover the rest of his/her shift.
D. An employee who is called to jury duty on a non-working day will not receive compensation or be authorized to change their schedule as a result of being called to jury duty.
E. An employee who is scheduled for a swing or graveyard shift on a day he/she is called to jury duty will be authorized to change his/her work hours in order to report to jury duty under the same provisions as A-C above.
F. An employee who is called to jury duty will not be subject to working his/her full graveyard or swing shift if there is not a minimum of ten (10) hours before or after assigned jury duty. If there is less than ten (10) hours between the end of a shift and the start of jury duty, an employee will be
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17 permitted to leave his/her shift early to allow for a minimum break of ten (10) hours. An employee will be able to delay his/her usual start time to ensure a ten (10) hour break in between the end of jury duty and the start of their shift. In this event, the employee’s usual end time will remain the same. For any additional time taken off before or after jury duty, an employee will be required to utilize paid accrued leave time subject to supervisor approval.
14.2 NON-JOB-RELATED COURT APPEARANCES
For non-job-related matters, leave without pay shall be granted for an appearance before a court, legislative committee, judicial or quasi-judicial body as a witness in response to a subpoena or other order by proper authority compelling his/her attendance under penalty described by law. The employee may also request to use his/her earned vacation, administrative leave, or floating holiday time to cover the required time off.
14.3 JOB-RELATED COURT APPEARANCE
For job-related matters, upon review and approval of the Department Head, the time required to appear shall not be subject to leave usage, and the employee will be considered on-duty.
SECTION 15. WORKERS’ COMPENSATION
The City shall provide a Workers’ Compensation program in accordance with State Law and these provisions.
The City has the right to require the employee to go to a City-selected physician or physicians initially or to verify the injury/illness and if it restricts the employee from performing his/her regular job assignment. The employee receiving this benefit shall not be employed elsewhere for paid compensation. Should an employee have an outside employment approved through the City, the approval is rescinded during the time the employee is off work due to a work-related injury/illness.
If an employee sustains a work-related injury or illness and files a claim for workers’ compensation benefits which is accepted, the employee shall be eligible to receive full base salary continuation for an initial period up to forty-five (45) calendar days or until the employee returns to work, whichever is earlier. In addition, the City will maintain its contribution to benefits as provided for herein (retirement, health, dental, life and LTD insurance). This provision shall apply only up
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18 through the first forty-five (45) calendar days of absence from work for each separate injury or illness, including aggravations thereof.
During this initial forty-five-day (45) period, vacation, sick, and other leaves shall not be deducted from the absent employee’s accruals. Vacation and sick leave shall also continue to accrue during this time. In order for the employee to receive the above pay and benefit continuation, he/she must remit all Workers’ Compensation temporary disability checks to the City of Covina.
For workers’ compensation leaves exceeding forty-five (45) days, employees may receive temporary disability payments through the workers’ compensation program. Once temporary disability payments are exhausted, the employee may be eligible for long term disability benefits.
Employees on workers’ compensation leave (either receiving salary continuation or temporary disability benefits) will have the leave designated as FMLA/CFRA leave, if eligible. Benefits will continue for up to twelve (12) weeks of FMLA/CFRA leave in the same manner as provided during active employment.
Employees who become ineligible for City provided benefits may maintain those benefits at their own cost in accordance with Federal Law (COBRA continuation coverage). The employee is responsible for coordinating COBRA coverage with the Human Resources Department.
SECTION 16. HEALTH AND OPTIONAL BENEFITS PROGRAM
16.1 MEDICAL CONTRIBUTIONS
The City of Covina participates in the CalPERS medical program (per the Public Employees’ Medical and Hospital Care Act – “PEMHCA”). For employees enrolled in a CalPERS medical plan, the City contributes the required statutory minimum (per Government Code Section 22892) toward the medical premium. Amounts are determined by CalPERS and adjusted annually. Every full-time active employee must be covered by a health care (medical) plan approved by the City. Impacts from the Affordable Care Act may require the City to modify benefit provisions for this unit.
16.2 FLEXIBLE BENEFIT CONTRIBUTIONS
Pursuant to the Section 125 flexible benefit plan adopted by the City, employees will receive a monthly allowance (in addition to the CalPERS statutory minimum) to pay for eligible qualified benefits as identified in the Plan Document (for example premiums for medical, dental, vision, and supplemental life insurance).
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19 Effective the first paycheck date starting on or after July 1, 2021, employees receive a monthly allowance of $1,210.
Effective the first paycheck date starting on or after July 1, 2022, employees receive a monthly allowance of $1,310.
Effective the first paycheck date starting on or after July 1, 2023, employees receive a monthly allowance of $1,410.
Employees may receive unused portions of the allowance as cash. The maximum amount of cash an employee may receive is limited to the following:
$750 per month for employees hired before January 1, 2012; $400 per month for employees hired between January 1, 2012 and June 30, 2013; $300 per month for employees hired on or after July 1, 2013; and $150 per month for employees hired on or after May 7, 2019.
If at any time during the term of these Rules, other City employees receive a higher monthly allowance, Unaffiliated employees shall automatically be increased to match the higher amount(s). Cash payments are treated as taxable income.
Employees who opt out of the CalPERS medical plan and receive cash must provide the following:
Proof that the employee and all individuals for whom the employee intends to claim a personal exemption deduction (referred to as, “tax family,” which is defined as individuals the employee expects to claim for personal tax exemption deductions), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt out arrangement applies (“opt out period”); and
The employee must provide proof that the employee and his/her tax family have or will have such minimum essential coverage for the opt out period. An employee must provide the attestation every plan year at open enrollment or within thirty (30) days after the start of the plan year.
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20 Cash-in-lieu payments will not be made if the employer knows or has reason to know that the employee or tax family member does not have minimum essential coverage, or if the conditions in the previous paragraphs are not satisfied.
16.3 DENTAL & VISION PLANS
Enrollment in the dental and vision plan(s) is voluntary.
16.4 LIFE INSURANCE
The City shall provide a $100,000 Term Life Insurance policy for all employees covered by these Rules.
16.5 LONG TERM DISABILITY (LTD) INSURANCE
Employees covered by these Rules are provided with a long-term disability plan consisting of two-thirds (2/3) compensation of base pay up to $9,000 per month. The elimination period is thirty (30) days or the use of all accrued sick leave, whichever is greater. The City pays the premium for the LTD plan.
SECTION 17. RETIREMENT
17.1 CALPERS RETIREMENT BENEFITS
1. Classic Members
Retirement benefits for miscellaneous employees are provided as specified under the City’s contract with the California Public Employees’ Retirement System (CalPERS) and include the following benefits:
a. 2.5% at 55 benefit formula
b. One-half pay continuance (GC Sections 21624, 21626, 21628) c. 1959 Survivors Benefit, Level VI
d. One-year final compensation (single highest year) per GC Section 20042 e. Purchase of military service as credit for retirement purposes, in accordance with GC Section 21024.
f. Unused unpaid Sick Leave Credit is applicable per GC Section 20965. g. $600 Retired Employee Death Benefit per GC Section 21622.
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21 h. 2% Annual Cost-of-Living Allowance Increase (GC 21329).
All “Classic” miscellaneous employees contribute eight percent (8%) member contribution toward retirement. The deduction will be made on a pre-tax basis.
2. Public Employee Pension Reform Act (PEPRA) Members
Pursuant to the Public Employee Pension Reform Act (PEPRA), a. Two Percent (2%) at 62 benefit formula.
b. Final compensation is equal to the new member’s highest average PERS compensation for thirty-six (36) consecutive months of employment.
PEPRA members are required to pay a portion of the cost for the two percent (2%) at 62 retirement formula. This mandatory member contribution is not a fixed amount, rather it is determined in accordance with the formula established by PEPRA. The mandatory contribution will be equal to at least fifty percent (50%) of the total normal cost rate attributable to the two percent (2%) at 62 benefit plan, as determined by CalPERS. The mandatory contribution for PEPRA members is subject to adjustment.
17.2 RETIREE MEDICAL
For all members who are eligible “annuitants” pursuant to Government Code section 22760 and choose to enroll in a CalPERS medical plan as an annuitant, the City will contribute the PEMHCA minimum to CalPERS on the retiree’s behalf.
For all eligible retirees hired before July 1, 2013, the City shall contribute $472.00 per month to the eligible retiree toward optional benefits until the beginning of the month the retiree reaches Medicare eligibility age (65 years old). Upon reaching Medicare eligibility age, an eligible retiree shall receive $34.00 per month toward optional benefits. Any monies received in cash will be considered as taxable income.
For employees hired on or after July 1, 2013, as long as the City contracts with CalPERS for medical insurance, the City shall contribute the PEMHCA minimum on behalf of these employees as their retiree medical benefit if they are enrolled in a medical plan through CalPERS.
Eligible retiree means any person who meets the retirement eligibility standards of the Public Employees’ Retirement System (PERS) and is one of the following:
1. Employee was a fulltime employee with the City on December 31, 1996;
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22 2. Employee has ten (10) years of continuous service as a fulltime employee with the City; or
3. Employee retired due to a job-related injury suffered while employed with the City.
SECTION 18. OTHER EMPLOYEE BENEFITS
18.1 AUTO MILEAGE REIMBURSEMENT
When an employee is authorized by his/her supervisor to use his/her private vehicle to perform official City business, the employee will be compensated at the current IRS rate for mileage reimbursement.
Employees who use their personal vehicles on authorized City business are required to maintain a valid California Driver’s License and adequate auto insurance at all times.
18.2 SAFETY BOOTS
For safety purposes, the City shall require employees in certain classifications to wear safety boots appropriate to their specific working conditions. Each fiscal year, employees in the classifications listed below will be allotted three-hundred dollars ($300) towards the purchase of boots and boot-related accessories. The respective departments shall purchase these items on behalf of the eligible employee through City-selected vendors. Amounts in excess of $300 shall be paid by the employee. Department Heads have discretion over classifications appropriate for boot allowance.
Classifications
Building Official
Equipment Maintenance Supervisor
Park Maintenance Supervisor
Water Distribution Supervisor
Water Systems Supervisor
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23 SECTION 19. DISCIPLINARY APPEAL PROCEDURE
The following disciplinary appeal procedures apply to employees covered under these Rules. The following appeal procedures apply only to suspension without pay, demotion, reduction in pay or dismissal.
Request for Appeal Hearing: An employee may submit a written request for appeal to the Human Resources Manager within fourteen (14) calendar days from:
1. Receipt of the final notice of discipline; or
2. The date of attempted delivery by the post office or delivery service of the notice to the last known address of the employee.
Failure to file a timely written request for an appeal waives the right to an appeal hearing and any appeal of the discipline.
Appeal Hearing Officer: The appeal hearing officer shall be an individual selected by the City through the State Mediation and Conciliation Service (SMCS).
Date and Time of the Appeal Hearing: Once the appeal hearing officer has been designated, the Human Resources Manager will set a date for an appeal hearing. The employee shall be notified in writing at least twenty-one (21) calendar days prior to the hearing of the scheduled date.
Prehearing Notice of Witnesses and Evidence: No later than ten (10) calendar days before the hearing date, each party will provide the other and the appeal hearing officer a list of all witnesses to be called (except rebuttal witnesses), and a copy of all evidence (except rebuttal evidence) to be submitted at the hearing unless either party agrees to an extension. The City will use numbers to identify its evidence; the employee will use alphabet letters. Neither party will be permitted to call any witness or evidence that has not been listed, unless that party can show that he/she/it could not have reasonably anticipated the need for the witness or exhibit.
Subpoenas: Upon the request of either party, and upon his/her own motion, the hearing officer will issue subpoenas to compel attendance at the appeal hearing. Each party is responsible for serving his/her/its own subpoenas. City employees who are subpoenaed to testify during working hours will be released with pay to appear at the hearing. City employees who are subpoenaed to testify during non-working hours will be compensated for the time they actually spend testifying.
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
24 Continuances: The appeal hearing officer may continue a scheduled hearing only upon good cause shown.
Record of the Appeal Hearing: The hearing shall be recorded, either electronically or by a court reporter, at the option of the City.
Employee Appearance: The employee must appear personally before the hearing officer at the time and place set for the hearing. The employee may be represented by any person he/she may select.
Cost of Hearing: The cost incurred as a result of the Hearing shall be split by the parties (employee and City).
Conduct of the Hearing:
1. Sworn Testimony: The hearing officer or court reporter shall request each witness to raise his/her hand and respond to the following: “Do you swear that the testimony that you are about to give is the truth, the whole truth, and nothing but the truth?”
2. Evidence: Hearings need not be conducted according to technical rules relating to evidence and witnesses, but hearings shall be conducted in a manner that the hearing officer decides is the most conducive to determining the truth. Hearsay evidence may be used for the purpose of supplementing or explaining any direct evidence, but over timely objection shall not be sufficient in itself to support a finding, unless such evidence would be admissible over objection in civil actions. The rules dealing with privileges shall be effective to the same extent that they are recognized in civil actions. Irrelevant or unduly repetitious evidence may be excluded. The appeal hearing officer shall determine the relevance, weight and credibility of testimony and evidence.
3. Exclusion of Witnesses: During the examination of a witness, all other witnesses, except the parties, shall be excluded from the hearing.
4. Burden of Proof: The City has the burden of proof of the charges by the preponderance of the evidence.
5. Authority of Hearing Officer: The appeal hearing officer shall not have the power to alter, amend, change, add to, or subtract from any of the terms of these provisions.
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
25 Presentation of the Case:
The parties will address their remarks, evidence, and objections to the appeal hearing officer. The appeal hearing officer may terminate argument at any time and issue a ruling regarding an objection or any other matter. The appeal hearing officer may limit redundant or irrelevant testimony, or directly question the witness. The hearing will proceed in the following order unless the appeal hearing officer directs otherwise:
1. The City is permitted to make an opening statement;
2. The employee is permitted to make an opening statement;
3. The City will produce its evidence;
4. The employee will produce his/her evidence;
5. The City, followed by the employee, may present rebuttal evidence;
6. The City is permitted to make a closing statement;
7. The employee is permitted to make a closing statement.
Written Briefs: Either party may request to submit a written brief and/or a draft decision.
The appeal hearing officer will determine whether to allow written briefs or draft decisions, the deadline for submitting briefs, and the page limit for briefs.
Appeal Hearing Officer’s Recommended Decision:
Within sixty (60) calendar days of the conclusion of the hearing, the appeal hearing officer shall make written findings and a recommended decision as to the discipline.
1. The City Manager shall review the findings and recommendations of the appeal hearing officer and may then affirm, revoke, or modify the findings, recommendations, or disciplinary action taken. The decision of the City Manager is the final administrative action. There is no process for reconsideration.
Proof of Service of the Written Findings and Decision: The City will mail a copy of the final written findings and decision, along with a proof of service of mailing that confirms that each of the parties and each of the parties’ representatives were mailed the final written findings and decision. It shall be the responsibility of the employee to inform the City of his/her current mailing address. A copy of the decision shall also be provided to the Human Resources Manager.
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
26 Pursuant to Code of Civil Procedure sections 1094.5 and 1094.6, the parties have ninety (90) calendar days from the date of the proof of service of mailing of the written findings and decision, to appeal the City’s decision on the appeal to the Superior Court in and for the County Los Angeles.
SECTION 20. LAYOFF PROCEDURES
20.1 LAYOFF OF PERSONNEL
1. Layoff Procedure – Layoff within a classification of a regular permanent status employee shall be accomplished on a last appointed, first laid-off order basis.
Temporary, provisional, part-time and limited term employees have no layoff protection. Employees on promotional probation are provided with layoff procedural rights as per these Rules only if they have attained permanent regular status.
2. Seniority – Seniority for the purpose of layoff and the establishment of reemployment lists shall be defined as total cumulative time served in regular permanent status within the classification and are in active status upon the effective date of the layoff. Seniority shall be lost in the event of resignation, discharge, retirement, or layoff for a period of more than two (2) years.
3. Employee Layoff During Incomplete Promotional Probationary Period – A regular permanent employee in the affected classification shall be returned to the position he/she held prior to promotion in a regular permanent status. If two (2) or more probationary employees are impacted, the employee promoted last shall be returned to the position previously held.
4. Employee Layoff After Completing the Probationary Period in the Affected Classification – All such employees shall be listed in the order of their seniority. The most junior employee shall be given the opportunity to transfer to a comparable vacant and budgeted position for which the employee is qualified. If such a vacancy does not exist, such employee shall be given the opportunity to exercise his/her seniority to be placed in the most junior position in any lower classification for which he/she is qualified and has seniority, or to accept the layoff. Employees at the lower level who have less seniority will then be transferred or demoted in the same manner until the lowest levels of classification and the most junior employees with the least amount of seniority are reached. At such time, such employees shall be laid off.
5. Reinstatement to Former Classification – All regular permanent status employees demoted or transferred in lieu of layoff shall be reinstated to their former classification
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
27 once budgeted vacancies occur, or if the positions are restored with priority for reinstatement given to demoted employees.
6. Reemployment List – All laid-off regular permanent status employees shall be placed in order of seniority on a reemployment list for two (2) years, and shall retain existing seniority rights for such period.
a. When a vacancy occurs for which a reemployment list exists, the City Manager shall certify from the top of the list the number of names equal to the number of vacancies to be filled, and the Department Head shall appoint such persons to fill the vacancies.
b. Anyone on a reemployment list may be reemployed in a position with a lower maximum rate of pay, provided the person possesses the skills and qualifications for the position as identified by the position classification specifications.
c. Notice of vacancy to an employee on a reemployment list shall be by the most expeditious means in order to fill the vacancy as soon as possible. As a last resort, notice shall be given by Certified Mail to the employee’s last known address, and if the employee does not respond within three (3) calendar days from the date of receipt, or if the notice is undeliverable due to address unknown, the employee’s name shall be passed over and the next employee on the list shall be notified of the vacancy. After an employee has been passed over in such a manner, the employee’s name shall be removed from the reemployment list.
An eligible employee shall have ten (10) working days from receipt of notice to report to work. An employee who declines the available vacant position shall be removed from the reemployment list.
Mid-Management, Supervisory and Professional, and Confidential and Technical Employees Compensation Rules
Effective: July 1, 2021
28 SECTION 21. SIGNATURES AND EXECUTION
The parties have caused these employee Compensation Rules to be executed this 6 th day of July,
2021.
Mid-Management, Supervisory and
Professional and Technical Employees
CITY OF COVINA
Michael Melinte
Water Utility Superintendent
Date Jorge A. Marquez
Mayor
Date
Raymond Navera
Management Analyst
Date Christopher Marcarello
City Manager
Date
Krystal Smith
Parks & Recreation
Supervisor
Date Suzanne Stone
Human Resources Manager
Date
Anita Agramonte
Director of Administrative
Services
Date
Attest:
Georgianna Nicole Alvarez Date
Chief Deputy City Clerk
CC Regular Meeting
AGENDA ITEM REPORT
ITEM NO. NB 1
Meeting: May 7, 2024
Title: Proposed Fiscal Year 2024-2025 Capital Improvement Program Budget Presented by: Chris Marcarello, City Manager
Rafael Fajardo, Interim Director of Public Works
Recommendation: That the City Council receive and file the proposed project list and provide direction as necessary.
EXECUTIVE SUMMARY:
Each year, the City Council considers the adoption of an annual Citywide budget for the upcoming fiscal year.
The Citywide budget is comprised of an operating budget for regular, day-to-day operations and a capital improvement budget for physical improvements valued at least $25,000 and that have an expected life span of ten years or greater. As planned, the City Council will consider adopting the City’s Fiscal Year 2024-25 budget at its June 4, 2024 regular meeting.
The City’s capital improvement budget is developed from a five-year Capital Improvement Program (“CIP”) that is used as a planning tool for the repair/replacement of public assets. As part of the annual budget development process, each City department meets with the City Manager to discuss proposed projects considered for the CIP.
A finalized CIP is prepared for the City Council’s consideration as part of the upcoming fiscal year budget. Once approved, the Department of Public Works serves as the centralized hub for implementing the CIP, working with each department to coordinate project delivery, meet end-user goals and oversee the management of project budgets.
The proposed Fiscal Year 2024-25 CIP budget includes twenty-seven (27) projects across five (5) categories (Roadways/Public Right-of-Way, Water/Sewer, Facilities, Transportation and Parks/Recreation) and a total estimated cost of approximately $13.04 million that includes the following funding sources:
Funding Source Amount % of Total
Special Revenue Fund $ 4.35 32%
Enterprise Fund $ 2.95 24%
General Fund $ 0.50 4%
Impact Fees $ 0.23 2%
Grants/Other $ 5.01 38%
Total $ 13.04
BACKGROUND:
The City’s CIP is a forecasting tool that is used by the City to assist in prioritizing public infrastructure projects.
Each year, the Department of Public Works develops the CIP with City departments to identify priority infrastructure projects and develop project schedule schedules/funding sources for various improvements.
Often, capital projects will span multiple years with planning/design work taking place in early stages and construction taking place in out-years. Grant resources are also an important component of the City’s CIP, as they
help to leverage local monies and allow the City to undertake projects that may not otherwise be achievable. Next fiscal year, the CIP budget includes $5.01 million in grant funds for additional improvements.
For Fiscal Year 2024-25, the proposed CIP budget includes twenty-seven (27) projects across five (5) categories (Roadways/Public Right-of-Way, Water/Sewer, Facilities, Transportation/Environmental and Parks/Recreation) and an estimated cost of approximately $13.04 million. A sampling of the projects is included below:
Roadways/Public Right-of-Way
o Rehabilitation of Badillo Street (from Azusa to Lark Ellen) and residential streets identified in the City’s pavement management plan;
o Repair of sidewalks, alleyways and trash enclosures;
o Implementation of traffic calming and traffic signal improvements; o Installation of street trees;
o Installation of bioswales to capture stormwater
Water/Sewer
o Replacement of water/sewer mains and related infrastructure; o Inspection/cleaning of wastewater system
Facilities
o Construction of the Covina Recreation Village Project Transportation
o Construction of rail crossing safety improvements along the Metrolink/Union Pacific Rail corridor. o Construction of pedestrian promenade leading from Metrolink Station to Recreation Village and proposed pedestrian bridge crossing.
o Installation of bus shelters/signage
Parks/Recreation
o Preparation of design improvements for the Covina Park Aquatic Center o Rehabilitation of spaces and the installation of a bioswale at Sunkist Park; It is requested that the City Council consider the proposed FY 2024-25 CIP budget and provide direction, as necessary. Following its review, the proposed CIP will be included in the City Council’s review of the proposed FY 2024-25 Citywide budget on June 4, 2024.
FISCAL IMPACT:
The proposed Fiscal Year 2024-25 CIP budget includes twenty-seven (27) projects and a total estimated cost of approximately $13.04 million.
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):
Not applicable.
Respectfully submitted,
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 1 Street Residential Resurfacing Project City-Wide Measure M, Measure R, Sewer $ 1,070,000 $ 800,000 $ 800,000 $ 800,000 800,000 $ 2 Vincent Avenue Rehabilitation Project From Badillo Street to Northerly City Limit Prop C $ 1,500,0003 Pavement Management Program City-Wide TIF, Gas Tax 60,000 $ 60,000 $ 4 Badillo Street Resurfacing Project From Azusa Avenue to Lark Ellen Avenue SB-1 1,300,000 $ 5 City-Wide Alleyway Resurfacing Project City-Wide Gas Tax, Shopper's Lane Parking District $ 100,000 $ 100,000 $ 100,000 $ 100,000 6 Miscellaneous Concrete Repair Project City-Wide Gas Tax 200,000 $ $ 200,000 7 Traffic Signal Installation Project 4th Avenue & Badillo Street Prop C 900,000 $ $ 300,000 $ 300,000 $ 300,000 8 Traffic Signal Upgrade - Citrus Avenue & Puente Avenue Project Citrus Avenue & Puente Avenue Measure R 250,000 $ 9 Traffic Calming Improvements Project City-Wide Measure M 100,000 $ $ 100,000 $ 100,000 $ 100,000 10 San Bernardino Avenue Street Rehabilitation Project - Phase I From Vincent Avenue to Azusa Avenue SB-1 1,000,000 $ 11 San Bernardino Avenue Street Rehabilitation Project - Phase II From Hollenbeck to Citrus Avenue SB-1 1,000,000 $ 12 San Bernardino Avenue Street Rehabilitation Project - Phase III From Citrus Avenue to Grand Avenue SB-1 1,500,000 $ 13 2nd Avenue Street Improvements Project (Design Only) From Rowland Avenue to Front Street Grants 350,000 $ 14 Tree Planting Project City-Wide Environmental 50,000 $ 50,000 $ 50,000 $ 50,000 $ Total $ 2, 3,770,000 $ 2, 960,000 $ 3, 350,000 $ 2,300,000 110,000 $
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
ENGINEERING
ATTACHMENT A
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
15 Hurst Tract Water Main Replacement Project From Cypress Avenue to Covina Boulevard and Grand Avenue to Brightview Drive Water 1,500,000 $ 16 Edna Place Pipe Improvements Project Grand Avenue to Barranca Avenue Water $ 6,000,000 17 Navilla and Forestdale Main Replacement Project From Puente Street to Rowland Avenue and From Grand to Barranca Avenue Water 5,000,000 $ 18 Azusa Avenue Main Installation Project From Badillo Street to Edna Place Water 2,500,000 $ 19 Fourth Avenue Water Main Replacement Project From Badillo Street to San Bernardino Road Water 1,000,000 $ 20 Cypress Avenue Water Main Replacement Project From Citrus Avenue to Barranca Avenue Water 4,000,000 $ 21 Badillo Street Water Main Replacement Project From Rimsdale Avenue to Lark Ellen Avenue Water 1,250,000 $ 2, $ 000,000 22 Cypress Reservior Water Booster Improvement Project 1051 E. Cypress Street Water 800,000 $ 23 Rancho La Merced Water Improvement Project (Design Only) Rancho La Merced Water 100,000 $ 24 Water Master Plan & Rate Update City-Wide Water 250,000 $ 25 Loma Vista St & Orange Circle Water Main Replacement Project Loma Vista St/Orange Circle Water 750,000 $ 26 San Joaquin Road and Rambling Road Main Replacement From Covina Hills to Navilla Place Water 4,000,000 $ Total $ 3, 2,400,000 $ 9, 250,000 $ 8, 000,000 $ 6,000,000 500,000 $ WATER
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
27 Sunkist Park Improvement Project Sunkist Park Unfunded 1,500,000 $ 28 Covina Park Tennis Court Renovation Covina Park Measure CC $ 350,00029 Covina Park Aquatic Center Project (Design & Specs Only) Covina Park Measure CC 200,000 $ 1, $ 000,000 30 Sunkist Park Urban Greening Revitalization Project Sunkist Park Grants 2,000,000 $ 31 Covina Senior & Community Center - Bioswale Design & Construction Project Sunkist Park Measure W 235,000 $ 32 Covina Recreation Village Project - Furniture, Fixtures & Equipment Covina Recreation Village Unfunded 800,000 $ Total $ 1, 2,435,000 $ 1, 150,000 $ 1, 000,000 $ - 500,000 $
PARKS AND RECREATION
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
33 City Facility Renovation Project City-Wide Measure CC $ 200,000 $ 100,000 $ 100,000 34 PD Generator Installation Project Police Department Building Maintenance 500,000 $ 35 Covina Recreation Village Project Vita Pakt
Measure W, Grants,
Impact Fees - Library,
Impact Fees - Park Fac
TBD
Total $ - $ 700,000 $ 100,000 $ - 100,000 $
FACILITIES
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
36 City Wide Manhole Adjustment Project City-Wide Sewer 100,000 $ 50,000 $ 50,000 $ 50,000 $ 37 Sewer Main Replacement Project City-Wide Sewer 100,000 $ $ 100,000 $ 100,00038 Sewer System Master Plan (SSMP) City-Wide Sewer 100,000 $ Total $ 200,000 $ 150,000 $ 150,000 $ - 150,000 $
SEWER
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
39 Quiet Zone Assessment Project (Design Only) Railroad Xing TBD/Loans 1,000,000 $ 3, $ 3, 000,000 $ 3, 000,000 $ 000,00040 Metrolink Pedestrian Bridge & Front Street Improvements Project Front Street to Covina Recreation Village Grants/Loans $ 1, 400,000 $ 3, 200,000 $ 800,000 41 Bus Shelter Installation Project City Wide Prop A $ 100,000 $ 100,000 $ 100,000 $ 100,000 Total $ 4, 1,500,000 $ 3, 300,000 $ 6, 100,000 $ - 900,000 $
TRANSPORTATION
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
42 Trash Enclosure Project City-Wide Environmental 150,000 $ $ 150,000 $ 150,000 $ 150,000 43 Frontage Median Bioswale Installation Project City-Wide Measure W 250,000 $ $ 150,000 $ 150,000 $ 150,00044 Wingate Park Regional EWMP Project - Construction City-Wide Grants TBD Total $ 400,000 $ 300,000 $ 300,000 $ - 300,000 $
ENVIRONMENTAL
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
45 Downtown Restaurant Improvements Project 100 N. Citrus Avenue Building Maintenance TBD46 100-112 N. Citrus Avenue HVAC Replacement Project 100-112 N. Citrus Avenue Energy Grant/Covina Theater $ 500,000 47 Covina Theater - Lincoln Box Replacement Project 104 N. Citrus Avenue Covina Theater 500,000 $ Total $ - $ 500,000 $ - 500,000 $ - $
COVINA THEATER
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
48 Frontier Building - Purchase/Improvements 176 E. Badillo Street General Fund, Grants/Housing Authority $ 2,000,00049 Royal Oak Middle School Playground & Ballfields Construction Project 303 Glendora Avenue TBD 1,000,000 $ 50 Navigation Center Navigation Center Prop C/Sewer/Water 1,000,000 $ 51 Microtransit Project City-Wide Grants 113,100 $ Total $ 2, 2,113,100 $ - 000,000 $ - $ - $
COMMUNITY DEVELOPMENT
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
52 City Hall & PW Yard Master Plan & Design Project City Hall & Public Works Yard Impact Fees - Gen Govt $ 231,178 Total $ - 231,178 $ - $ - $ - $
IMPACT FEES - GENERAL GOVERNMENT
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
53 Covina Recreation Village Project - Furniture, Fixtures & Equipment Covina Recreation Village Impact Fees - Library 190,003 $ Total $ - $ - 190,003 $ - $ - $
IMPACT FEES - LIBRARY
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
54 PD Building Feasibility Study Project Police Department Impact Fees - PD $ 40,826 Total $ - - $ - $ - $ 40,826 $
IMPACT FEES - POLICE DEPARTMENT
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
55 Park Master Plan Analysis Project City-Wide Impact Fees - Park Fac $ 14,632 Total $ - - $ - $ - $ 14,632 $
IMPACT FEES - PARK FACILITIES
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
56 TS Upgrade - Grand Ave & Covina Blvd Grand Avenue & Covina Blvd Impact Fees - Streets 248,415 $ Total $ - $ - 248,415 $ - $ - $
IMPACT FEES - STREETS
Item Project Title Project Location Funding Source(1) 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
CITY OF COVINA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS 2025-2029
57 LA County Fire Department - Building Expansion Study Due to Growth Various LACFD Sites - Owned by the City of Covina Impact Fees - Fire $ 115,353 Total $ - - $ - $ - $ 115,353 $
Grand Total 13,049,278 $ 15,748,418 $ 16,500,000 $ 20,560,000 $ 8,470,811 $
IMPACT FEES - FIRE