Regular City Council Joint Meeting - May 07, 2024
CLOSED SESSION
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54956.8 - CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 114 E. Italia Street
Agency Negotiator: Chris Marcarello, City Manager, City of Covina Brian Lee, Community Development Director, City of Covina Negotiating Parties: TBD
Under Negotiation: Price and Terms of Payment
B. Government Code § 54956.8 - CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 305 Orange Blossom Lane
Agency Negotiator: Chris Marcarello, Executive Director, Covina Housing Authority Brian Lee, Community Development Director, City of Covina Negotiating Parties: Benny Yun Bun Chung, Owner
Under Negotiation: Price and Terms of Payment
C. Government Code § 54957.6 – CONFERENCE WITH LABOR NEGOTIATORS Agency Designated Representative:
Chris Marcarello, City Manager
Update on ongoing negotiations with the various Employee Organizations:
American Federation of State, County and Municipal Employees (AFSCME); Police Association of Covina (PAC); Police Management Group (PMG); and Police Supervisors of Covina (PSC), and discussions with Unrepresented Employees: Mid-Management, Supervisory and Professional, and Confidential and Technical Employees
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Mayor King
INVOCATION
Given by Police Chaplain Allgaier
CLOSED SESSION REPORT
PRESENTATIONS
A. Municipal Clerk's Week
B. National Public Works Week
C. National Police Week
D. PD K9 Atos Retirement
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
1. 2024 04 16 Minutes CC.pdf
Staff Recommendation:
Approve the Minutes of the April 16, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Payment of Demands
1. Payment of Demands March 29, 2024 - April 11, 2024.pdf
2. Check Register March 29, 2024 - April 11, 2024.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $5,003,182.29.
CC 3. Resolution Increasing the Police Department 2023-24 Budget by $78,285
1. Crossing Guard Budget increase.pdf
2. Attachment A - Resolution CC 2024-20.pdf
Staff Recommendation:
Adopt Resolution CC 2024-20 increasing the Police Department 2023-24 revenue budget by $103,544 and expenditure budget by $78,285 for Crossing Guard Service for the remainder of the fiscal year.
CC 4. Request to Cancel the Regular City Council Meeting of May 21, 2024
1. May 21 Meeting Cancellation.pdf
Staff Recommendation:
That the City Council consider cancelling the regular scheduled City Council Meeting of May 21, 2024.
CC 5. Resolution Approving the Filing of an Application for the CalFIRE Urban and Community Forestry Grant Program
1. 2024 0507 CalFIRE Resolution .pdf
2. Attachment A - Resolution CC 2024-21.pdf
Staff Recommendation:
Adopt Resolution CC 2024-21.
CC 6. Approval of Addendum No. 3 and Addendum No. 4 to the Transfer Agreement between Los Angeles County Flood Control District and City of Covina for the Safe, Clean Water Regional Program
1. Approval of Addendum No. 3 and No. 4 to the Transfer Agreement between LA County and Covina for Safe, Clean Water Program.pdf
2. Attachment A - Resolution for Addendum 3 and 4.pdf
3. Attachment B - Addendum No. 3.pdf
Staff Recommendation:
Adopt Resolution CC 2024-19 authorizing the City Manager to execute Addendum No. 3 and Addendum No. 4 of the Transfer Agreement between Los Angeles County Flood Control District and City of Covina for the Safe, Clean Water Regional Program.
CC 7. Approval of Fiscal Year 2025 Water Supply Strategy and Authorization to Execute all Requisite Documents
1. Approval of Fiscal Year 2025 Water Supply Strategy; and Authorization to Execute all Requisite Documents.pdf
2. Attachment A - Temporary Assignment or Lease of Water Right.pdf
3. Attachment B - CIC Stock Lease Agreement.pdf
4. Attachment C - Order for Delivery of Water.pdf
Staff Recommendation:
Approve the Fiscal Year 2025 water supply strategy outlined in this report; Authorize the City Manager to execute a Temporary Assignment or Lease of Water Right Form to assign 359.69 acre-feet of Water Production Rights from the City to an Alternate Water Agency for FY 2025; Authorize the City to solicit and lease up to 400 shares of Covina Irrigating Company stock for Fiscal Year 2025, and execute a Lease Agreement and an Order for Delivery with interested shareholders; and Authorize the City to participate in the Fiscal Year 2025 Covina Irrigating Company lease pool.
CC 8. Award Contract to D&H Water Systems, Inc. for the Procurement of a Chloramine Boosting System (CBS) Trailer for the Charter Oak Reservoir Site and Adoption of Resolution CC 2024-23
1. Charter Oak Reservoir CBS Equipment Purchase Agreement.pdf
2. Attachment A - Doane and Hartwig Equipment Purchase Agreement.pdf
3. Attachment B - Resolution CC 2024-23.pdf
Staff Recommendation:
Approve award of contract to D&H Water Systems, Inc. for the procurement of a Chloramine Boosting System (CBS) Trailer in the amount of $154,850, and authorize the City Manager to execute the contract; and Adopt Resolution CC 2024-23 to appropriate funds from Available Water Fund Balance for the Charter Oak Reservoir Site – Chloramine Boosting System (CBS) Trailer.
CC 9. Crime Prevention Budget Increase
1. Crime Prevention budget increase.pdf
2. Attachment A - Resolution CC 2024-24.pdf
Staff Recommendation:
Approve Resolution CC 2024-24 Increasing the Police Department FY 23-24 budget by $5,000 to cover staffing cost.
CC 10. Transfer of Ownership of Police Canine (K9)
1. Police K9.pdf
Staff Recommendation:
Approve the retirement and transfer of ownership of CPD K9 Atos.
CC 11. Resolution CC 2024-22 Adopting the West Badillo Street Resurfacing Project from North Azusa Avenue to North Lark Ellen Avenue as the City of Covina’s Fiscal Year 2025 Senate Bill 1 (SB 1) Projects
1. SB1 West Badillo Street Project from Azusa to Lark Ellen.pdf
2. Attachment A - Resolution CC 2024-22.pdf
Staff Recommendation:
Adopt Resolution CC 2024-22 adopting the West Badillo Street Resurfacing Project from North Azusa Avenue to North Lark Ellen Avenue as the City of Covina’s Fiscal Year 2025 Senate Bill 1 (SB 1) Projects and reserving all FY 2024-2025 RMRA funds for project construction costs.
CC 12. Amendment to the Compensation Rules for the City’s Mid-Management, Supervisory and Professional/Technical Employees (July 1, 2021 – June 30, 2024)
1. That City Council approve the cleanup language to the Unaffiliated Compensation Rules.pdf
2. Attachment A - Unaffiliated Comp Rules Effective July 1, 2021.pdf Staff Recommendation:
That the City Council approve the proposed amendment providing a leave buyback opportunity for the remainder of Fiscal Year 2024.
NEW BUSINESS
NB 1. Proposed Fiscal Year 2024-2025 Capital Improvement Program Budget
1. FY 24-25 CIP Budget.pdf
2. Attachment A - 5-Year CIP - FY 25-29.pdf
Staff Recommendation:
That the City Council receive and file the proposed project list and provide direction as necessary.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for June 4, 2024, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.