Regular City Council Joint Meeting - June 04, 2024
CLOSED SESSION
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54956.9(d)(4) - CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One potential case.
B. Government Code § 54957.6 – CONFERENCE WITH LABOR NEGOTIATORS Agency Designated Representative:
Chris Marcarello, City Manager
Update on ongoing negotiations with the various Employee Organizations:
American Federation of State, County and Municipal Employees (AFSCME); Police Association of Covina (PAC); Police Management Group (PMG); and Police Supervisors of Covina (PSC), and discussions with Unrepresented Employees: Mid-Management, Supervisory and Professional, and Confidential and Technical Employees
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Cortez
INVOCATION
Given by Police Chaplain Ron Butler
CLOSED SESSION REPORT
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
1. 2024 05 07 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the May 7, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Payment of Demands
1. Payment of Demands April 12, 2024 - May 16, 2024.pdf
2. Check Register April 12, 2024 - May 16, 2024.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $6,882,406.00.
CC 3. City of Covina Investment Report for Month Ended April 30, 2024
1. City of Covina Investment Report for the Month Ended April 30, 2024.pdf
2. City of Covina Investment Report for the Month Ended April 30, 2024(1).pdf Staff Recommendation:
Receive and File.
CC 4. Professional Services Agreements for On-Call Engineering Consultant Services
1. On-Call Consultants.pdf
2. Attachment A - On Call Consultants.pdf
3. Attachment B - Consultants Rate Schedules.pdf
4. Attachment C - PROFESSIONAL SERVICES AGREEMENT - Consultants.pdf Staff Recommendation:
Authorize the City Manager to execute Professional Services Agreements between the City of Covina and On-Call Engineering Consultant Services for the period of July 1, 2024 through June 30, 2026 with the option of two one-year extensions.
CC 5. Adopt Resolution CC 2024-30, Approving Participation in the Fourth Year of the Los Angeles County Permanent Local Housing Allocation Program, and Considering the Funding-Related Allocation
1. Resolution Approving Participation in the Los Angeles Urban County Permanent Local Housing Allocation Program.pdf
2. Attachment A - Eligible Activities.pdf
3. Attachment B - City Funding Allocations.pdf
4. Attachment C - Proposed Activities and Allocations.pdf
5. Attachment D - Resolution CC 2024-30.pdf
6. Attachment E - Letter of Intent.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-30
, approving participation in the fourth year of the Los Angeles County Permanent Local Housing Allocation Program, specifying the use of PLHA funds, & amending the FY 23-24 Community Development Budget; and Authorize the City Manager or his designee to execute the Participation Agreement and other related documents as necessary.
CC 6. Fenimore Avenue & Calvados Avenue – Street and Water Rehabilitation Project – Project No. P2315 & W2302 – Final Acceptance and Filing Notice of Completion
1. Fenimore Ave and Calvados Ave - Street and Water Rehab Proj - NOC.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
Accept the work performed by Sully-Miller Contracting Company; and Authorize the City Clerk to file a Notice of Completion for the Fenimore Avenue & Calvados Avenue – Street and Water Rehabilitation Project – Project No. P2315 & W2302.
CC 7. Amendment to Agreement with Bear Electrical Solutions, Inc. for Traffic Signal and Street Light Maintenance Services
1. Fourth Amendment - Bear Electrical Solutions, Inc.pdf
2. Attachment A - 4th Amendment - Bear Electrical Solutions, Inc.pdf Staff Recommendation:
Authorize the City Manager to execute the Fourth Amendment to Agreement with Bear Electrical Solutions, Inc. for Traffic Signal and Street Light Maintenance Services for an additional one-year extension from July 1, 2024, to June 30, 2025, in an amount not-to-exceed $230,000 annually.
CC 8. Fourth Amendment to Agreement Between the City of Covina and Social Vocational Services, Inc. for Cleaning City Park Areas and Restrooms
1. Social Vocational Services (SVS) Fourth Amendment.pdf
2. Attachment A - Fourth Amendment to SVS Agreement.pdf Staff Recommendation:
Authorize the City Manager to execute a Fourth Amendment to Agreement Between the City of Covina and Social Vocational Services, Inc. for Cleaning City Park Areas and Restrooms, in an amount not-to-exceed $30,960 per Fiscal Year from July 1, 2024, to June 30, 2025.
CC 9. Bus Shelter Installation Project – Final Acceptance and Filing Notice of Completion
1. NOC FY24 Bus Shelter Installation Project.pdf
2. Attachment A - Notice of Completion(1).pdf
Staff Recommendation:
Accept the work performed by FS Contractors, Inc.; and
Authorize the City Clerk to file a Notice of Completion for the Bus Shelter Installation Project.
CC 10. Award of Professional Services Agreement between City of Covina and Urban Graffiti Enterprises, Inc. for Citywide Transit Maintenance and Graffiti Abatement Services
1. Transit Maintenance and Graffiti Abatement UGE Award.pdf
2. Attachment A - Professional Services Agreement.pdf
Staff Recommendation:
Authorize City Manager to execute a Professional Services Agreement between the City of Covina and Urban Graffiti Enterprises, Inc. for Citywide Transit Maintenance and Graffiti Abatement Services for a five-year term in an amount not-to-exceed $189,304.32 annually.
CC 11. Elevator Maintenance and Repair Services – Professional Services Agreement with Next Level Elevator
1. PSA Award for Elevator Maintenance and Repairs - NLE.pdf
2. Attachment A - Professional Services Agreement(1).pdf Staff Recommendation:
Authorize the City Manager to execute a Professional Services Agreement with Specialized Elevator, dba Next Level Elevator, for the City-Wide Elevator Maintenance and Repair Services covering five (5) City-operated elevators in an amount not-to-exceed $27,000 annually for a total contract amount of $135,000 through June 30, 2029; and Establish a 10% contingency allowance of $13,500 with Next Level Elevator to cover the cost of unforeseen expenses or additional services if needed.
CC 12. Contract Service Agreement for On-Call Services for Maintenance and Repair of City Facilities
1. On-Call Contractors.pdf
2. Attachment A - On Call Contractors.pdf
3. Attachment B - CONSTRUCTION CONTRACT - On-Call Contractors.pdf
4. Attachment C - MINOR CONSTRUCTION and MAINTENANCE AGREEMENT - On-Call Contractors.pdf Staff Recommendation:
Authorize the City Manager to execute Construction Contract Agreements between the City of Covina and authorized On-Call Contractor firms when necessary.
CC 13. Award of Professional Service Agreement for Audit Services for Fiscal Years 2023-24 through 2026-27
1. 2024 Clifton Larson Allen Audit Services.pdf
2. Attachment A - CLA Professional Service Agreement 2024.pdf Staff Recommendation:
Authorize City Manager to execute the Professional Service Agreement for Audit Services of Fiscal Years 2023-24 through 2026-27 with Clifton Larson Allen, LLP.
CC 14. First Amendment to the Agreement between Control Air Enterprises, LLC and the City of Covina to Include Additional Scope of Work and Allocation of Additional Funds for the Covina Senior & Community Center HVAC Repair Project
1. Additional Funding - Senior and Community Center HVAC Repairs.pdf
2. Attachment A - First Amendment.pdf
Staff Recommendation:
Authorize the City Manager to execute a First Amendment to the agreement between Control Air Enterprises, LLC and the City of Covina to include additional work necessary to complete repairs for the Covina Senior & Community Center HVAC Repair Project; and Approve the allocation of additional funding from the FY 2023-2024 Operational Budget for the additional work required.
CC 15. Planned Community Development Modification Time Extension Request
1. One Year Time Extension Request for Planned Community Development Modification (PCDM) for 1244 N. Citrus Avenue.pdf
2. Attachment A - Extension Request Letter.pdf
3. Attachment B - Plans.pdf
4. Attachment C - Resolution CC 2024-26.pdf
Staff Recommendation:
City Council approval of a One-Year Time Extension for Planned Community Development Modification (PCDM) 22-1, by approving Resolution CC 2024-26
subject to the Conditions of Approval listed in the Resolution.
CC 16. Reconveyance of Trust Deed for PKL Property
1. Covina_ CC Agenda Report for Reconveyance of Trust Deed for PKL Property_Final_wCL edits(1).pdf
2. Attachment A - Substitution of Trustee and Full Reconveyance.pdf
3. Attachment B - Development Agreement.pdf
Staff Recommendation:
City Council approve and authorize Reconveyance of the Deed of Trust and authorize the City Manager to execute and deliver the Substitution of Trustee and Full Reconveyance regarding property located at 1000 N. Azusa Avenue, Covina (APNs: 8421-001-016 and 061).
PUBLIC HEARINGS
PH 1. Resolution CC 2024-25 Removing an Existing Crosswalk at the Intersection of Workman Avenue and Palmetto Avenue
1. Crosswalk Removal at Workman Avenue Palmetto Avenue.pdf
2. Attachment A - Resolution CC 2024-25.pdf
3. Attachment B - Location Map.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-25
approving the removal of an existing crosswalk at the intersection of Workman Avenue and Palmetto Avenue and making a determination of exemption under CEQA.
PH 2. Adoption of the Fiscal Year 2024-25 Budget, Fiscal Year 2025-2029 Capital Improvement Program (CIP) and Fiscal Year 2024-25 CIP Budget
1. Adoption of the Fiscal Year (FY) 2024-25 Budget, FY 2025-2029 Capital Improvement Program (CIP) and FY 2024-25 CIP Budget.pdf
2. Attachment A - Resolution CC 2024-31.pdf
3. Attachment B - Resolution SA 2024-01 .pdf
4. Attachment C - Resolution CC 2024-32.pdf
5. Attachment D- PC Resolution 2024-007PC CIP.pdf
6. Attachment E- Final Draft CIP FY2024-2025 FY 2025-2029.pdf
7. Attachment F- Fund Balance Sheet.pdf
8. Attachment G- General Fund Exp Detail by Department.pdf
9. Attachment H - Budget Policy.pdf
Staff Recommendation:
Conduct the public hearing and consider all testimony that may be forthcoming; Adopt
Resolution CC 2024-31
adopting the City of Covina budget for July 1, 2024 through June 30, 2025; Adopt
Resolution SA 2024-01
adopting the operating budget for the City of Covina Successor Agency for July 1, 2024 through June 30, 2025; and Adopt
Resolution CC 2024-32
adopting the Fiscal year 2025-2029 Capital Improvement Program and the Fiscal Year 2024-25 Capital Improvement Program Budget.
PH 3. A Request for the Construction of an “Outdoor Advertising Structure (Freeway Billboard)” at 1270 E Garvey Street (APN 8447-031-052) and Approving a Mitigated Negative Declaration (MND)
1. 24 0604 Staff Report (Billboards).pdf
2. Attachment I - Planning Commisison Resolution (Recommending Approval).pdf
3. Attachment II - Planning Commission Staff Report.pdf
4. Attachment III Project Location and Renderings.pdf
5. Attachment V - Final IS-MND 1270 Garvey St Billboard.pdf
6. Attachment IV - Resolution CC 2024-28.pdf
7. Attachment VI - Ordinance 24-04.pdf
8. Attachment VII - Ordinance 24-05.pdf
9. Attachment VIII - Resolution CC 2024-29.pdf
10. Attachment IX - Ordinance 24-06.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-28
, adopting Mitigated Negative Declaration (sch 2024020529) pursuant to the California Environmental Quality Act and the Mitigation Monitoring and Reporting Program for Development Agreement (DA), Planned Community Development Modification (PCDM) 22-4, Zone Change (ZCH) 24-01, Zoning Code Amendment (ZCA) 22-6 Conditional Use Permit (CUP) 22-10, and Site Plan Review (SPR) 22-227 for the construction of an 83-foot high outdoor advertising structure (freeway billboard) within a 1.64-acre site, for the property located at 1270 E Garvey street – APN – 8447-031-052; Waive full reading and introduce
Ordinance 24-04
, Approving Zoning Code Amendment ZCA 22-6 Amending Chapter 17.56 (Overlay Zone (Outdoor Advertising Structures)) of the Covina Municipal Code to Extend the S Overlay to Properties with C-P Zoning Adjacent to Freeway Right of Way, Establish Advertising Displays Adjacent to Landscape Freeways as a Conditionally Permitted Use, and Establish Requirements for Such Advertising Displays; Approving Zoning Change (ZCH) 24-1 Amending the Zoning Map to Establish an S Overlay at 1270 E Garvey Street (APN 8447-031-052); and Making Findings Under CEQA; Waive full reading and introduce
Ordinance 24-05
, Amending the Village Oaks Office Park Planned Community Development (PCD) District Overlay Zone Consisting of Phase I (PCD 75-001) to Modifying the Sign Criteria of the Design Guidelines for Phase I and Make Certain Findings Under CEQA; Adopt
Resolution CC 2024-29
, approving Conditional Use Permit (CUP) 22-10 and Site Plan Review (SPR) 22-227 to allow for the construction of advertising display adjacent to landscape freeway (freeway billboard) within the (PCD/C-P) Planned Community Developments/Commercial Zone (Administrative and Professional Office) District, located at 1270 E. Garvey Street (APN: 8447-031-052) and making findings under CEQA; and Waive full reading and introduce
Ordinance 24-06
, Approving and Adopting a Development Agreement (DA), Between the City of Covina and Bulleting Displays, LLC;” Related to a Proposed Advertising Display Adjacent to Landscape Freeway (Freeway Billboard) Located at 1270 E. Garvey Street (APN: 8447-031-052).
NEW BUSINESS
NB 1. Adopting Regulations Regarding the Use of the City of Covina Skate Park and Making a Determination of Exemption Under CEQA; Adoption of Urgency Ordinance 24-02 and Introduction of Ordinance 24-03
1. Adopting Regulations Regarding the Use of the City of Covina Skate Park and making a Determination of Exemption Under CEQA.pdf
2. Attachment A - Urgency Ordinance 24-02.pdf
3. Attachment B - Ordinance 24-03.pdf
Staff Recommendation:
That the City Council:
Waive full reading and adopt
Urgency Ordinance 24-02
, Amending Sections 9.48.010 and 9.48.075 and Adding Section 9.48.077 to Title 9 of the Covina Municipal Code Updating Definitions and Establishing Regulations for the use of the Covina Skate Park Consistent with California Health & Safety Code Section 115800, Declaring the Urgency Thereof, and Making a Determination of Exemption from CEQA; Waive Full Reading and Introduce
Ordinance 24-03
, Amending Sections 9.48.010 and 9.48.075 and Adding Section 9.48.077 to Title 9 of the Covina Municipal Code Updating Definitions and Establishing Regulations for the Use of the Covina Skate Park Consistent with California Health & Safety Code Section 115800 and Making a Determination of Exemption From CEQA.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for June 18, 2024, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.