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CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
June 4, 2024, 6:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Walter Allen, III Councilmember Patricia Cortez
Councilmember Hector Delgado
Mayor/Chair John C. King
Councilmembers Absent: Mayor Pro Tem/Vice-Chair Victor Linares Staff Present: City Clerk Drew Aleman (Elected Member) City Treasurer Neil Polzin(Elected Member)
City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief David Povero
Administrative Services Director Anita Agramonte
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Interim Public Works Director Rafael Fajardo
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
1 CLOSED SESSION
CALL TO ORDER
Mayor King called the Council/Agency/Authority meeting to order at 6:33 p.m. with Councilmember Allen, Councilmember Delgado, and Mayor King present.
PUBLIC COMMENTS
There were no public comments.
CLOSED SESSION
A. Government Code § 54956.9(d)(4) - CONFERENCE WITH LEGAL
COUNSEL -ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One potential case.
B. Government Code § 54957.6 — CONFERENCE WITH LABOR
NEGOTIATORS
Agency Designated Representative:
Chris Marcarello, City Manager
Update on ongoing negotiations with the various Employee Organizations:
American Federation of State, County and Municipal Employees (AFSCME); Police Association of Covina (PAC); Police Management Group (PMG); and Police Supervisors of Covina (PSC), and discussions with Unrepresented Employees: Mid-Management, Supervisory and Professional,and Confidential and Technical Employees
RECESS
Mayor King recessed the Council to Closed Session at 6:34 p.m.
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
Mayor King called the Council/Agency/Authority meeting to order at 7:39 p.m. with all Councilmembers present except Mayor Pro Tern Linares.
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Cortez.
INVOCATION
Given by Police Chaplain Ron Butler.
2 CLOSED SESSION REPORT
City Attorney Lee reported that there was no reportable action and direction was given to staff.
PRESENTATIONS
A. Northview High School Swim Team Recognition
Mayor King introduced Northview High School Swim Team Coach Caitlin King, the Northview High School Swim Team,Covina-Valley Unified School District Assistant Superintendent Dr. Michele Doll, Northview High School Principle Dr.
Leo Magallon, and Covina-Valley Unified School District Student Board Member Darla Jacobo.
Sargent Sandoval, representing the California National Guard and CIS, the Northview High School Swim Team of the Team of the Month for the month of April 2024.
Assistant Superintendent Doll, Student Board Member Jacobo, and Coach King provided words of thanks and praise to the Northview High School Swim Team for their comradery and accomplishments.
B. Edison Scholar Program
Mayor King introduced Southern California Edison Government Relations Manager Marissa Castro-Salvati and Edison Scholar Program Scholarship Recipient Jad Abdel Nour and provided information on the Edison Scholar Program. Government Relations Manager Castro-Salvati provided background on Scholarship Recipient Nour's accomplishments. Scholarship Recipient Nour thanked those in attendance, his parents, and Southern California Edison for the award.
Northview High School Principal Magallon and Student Board Member Jacobo congratulated Scholarship Recipient Nour on his accomplishments.
PUBLIC COMMENTS
Mickie Brewsher, Shellshock, and Grey Tormenta of Infinity Roller Derby introduced themselves and invite the community to the next game taking place on Sunday, June 9th. They also spoke to their involvement around the City and requested that the City Council consider adding more lights to Kelby Park.
Neil Polzin provided comments regarding Pride Month and attendance at the Pride of the Foothills parade.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Cortez commended staff for their efforts with the City's economic revitalization by attracting new businesses to the City and highlighted the long-anticipated openings of Dutch Bros. and Golden Corral.
Councilmember Allen thanked Forest Lawn for their support of a Memorial Day Ceremony for those who have served and fallen. He also thanked Mayor King and the Covina Concert Band for their contributions. Councilmember Allen commented on his attendance at the San Gabriel Valley 3 Veterans Alliance Breakfast Club,where he stood in for Police Chief Povero to accept a donation for recently hospitalized Covina Police Officer Jessie Gutierrez. He then echoed comments regarding Dutch Bros. and Golden Corral and thanked the Public Works,Parks&Recreation, and Police Department for their work.
Councilmember Delgado commented on his recent attendance at the International Conference of Shopping Centers (ICSC) and the new information received. He also thanked Community Development Director Lee, Economic Development Manager Alana Mantilla, City Manager Marcarello,and City staff for their work in the meetings at ICSC.He recommended the community also visit the recently opened Golden Corral. Councilmember Delgado also gave another round of applause to Coach King and the Northview High School Swim Team.
Mayor King dittoed comments regarding the recently opened businesses in the City and also noted the grand opening of Easterseals Community and Development Center and encouraged the community to visit and support.
CITY MANAGER COMMENTS
City Manager Marcarello informed the City Council that a correction was made to attachments B & C for item CC 12 to remove the word construction and correctly reflect that the services are for maintenance and repair. He also noted that the aquatics program, provided by the Parks & Recreation Department, will begin on June 10th and include swim lessons and a swim team. City Manager Marcarello also noted that the community Free Rec Swim program will also begin on Monday, June 17th, and be open Monday through Thursday, and Saturday, from 1:15 p.m. to 2:30 p.m.
Mayor King also invited to community to support the Summer Wine Walk taking place Saturday June 8th from 5:00 p.m. to 8:00 p.m. in Downtown Covina.
CONSENT CALENDAR PUBLIC COMMENTS
There were no public comments.
CONSENT CALENDAR
Mayor King highlighted Consent Calendar items: CC 5,approving participation in the Fourth Year of the Los Angeles County Permanent Local Housing Allocation Program, and thanked Community Development Director Lee and his team for working to have the City's Housing Element approved in order to receive these funds; CC 6, the final acceptance and filing of Notice of Completion for the Street and Water Rehabilitation Project, and expressed his thanks to the public works team for their work; and CC 9, the final acceptance and filing of Notice of Completion for the Bus Shelter Installation Project.
CC 1. Minutes
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Approve the Minutes of the May 7, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
4 Approved (4 to 0); Linares Absent
CC 2. Payment of Demands
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Approve Payment of Demands in the amount of$6,882,406.00.
Approved (4 to 0); Linares Absent
CC 3. City of Covina Investment Report for Month Ended April 30,2024 Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Receive and File.
Approved (4 to 0); Linares Absent
CC 4. Professional Services Agreements for On-Call Engineering Consultant Services
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Authorize the City Manager to execute Professional Services Agreements between the City of Covina and On-Call Engineering Consultant Services for the period of July 1, 2024 through June 30, 2026 with the option of two one-year extensions.
Approved (4 to 0); Linares Absent
CC 5. Adopt Resolution CC 2024-30,Approving Participation in the Fourth Year of the Los Angeles County Permanent Local Housing Allocation Program, and Considering the Funding-Related Allocation
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Adopt Resolution CC 2024-30, approving participation in the fourth year of the Los Angeles County Permanent Local Housing Allocation Program, specifying the use of PLHA funds, & amending the FY 23-24 Community Development Budget; and
2. Authorize the City Manager or his designee to execute the Participation Agreement and other related documents as necessary.
Approved (4 to 0); Linares Absent
CC 6. Fenimore Avenue & Calvados Avenue — Street and Water Rehabilitation Project—Project No. P2315 & W2302—Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Accept the work performed by Sully-Miller Contracting Company; and 5 2. Authorize the City Clerk to file a Notice of Completion for the Fenimore Avenue & Calvados Avenue — Street and Water Rehabilitation Project — Project No. P2315 & W2302.
Approved (4 to 0); Linares Absent
CC 7. Amendment to Agreement with Bear Electrical Solutions, Inc. for Traffic Signal and Street Light Maintenance Services
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Authorize the City Manager to execute the Fourth Amendment to Agreement with Bear Electrical Solutions, Inc. for Traffic Signal and Street Light Maintenance Services for an additional one-year extension from July 1, 2024, to June 30, 2025, in an amount not-to-exceed $230,000 annually.
Approved (4 to 0); Linares Absent
CC 8. Fourth Amendment to Agreement Between the City of Covina and Social Vocational Services, Inc. for Cleaning City Park Areas and Restrooms Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Authorize the City Manager to execute a Fourth Amendment to Agreement Between the City of Covina and Social Vocational Services, Inc. for Cleaning City Park Areas and Restrooms, in an amount not-to-exceed $30,960 per Fiscal Year from July 1, 2024, to June 30, 2025.
Approved (4 to 0); Linares Absent
CC 9. Bus Shelter Installation Project — Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Accept the work performed by FS Contractors, Inc.; and
2. Authorize the City Clerk to file a Notice of Completion for the Bus Shelter Installation Project.
Approved (4 to 0); Linares Absent
CC 10. Award of Professional Services Agreement between City of Covina and Urban Graffiti Enterprises, Inc. for Citywide Transit Maintenance and Graffiti Abatement Services
Councilmember Allen thanked staff for continuing services with Urban Graffiti Enterprises, Inc. for graffiti abatement and gave kudos to Urban Graffiti Enterprises, Inc. noting that most graffiti is abated within 24 hours which helps discourage additional unwanted activity.
Motion made by: Councilmember Allen
Seconded by: Councilmember Delgado
6 Authorize City Manager to execute a Professional Services Agreement between the City of Covina and Urban Graffiti Enterprises, Inc. for Citywide Transit Maintenance and Graffiti Abatement Services for a five-year term in an amount not-to-exceed $189,304.32 annually.
Approved (4 to 0); Linares Absent
CC 11. Elevator Maintenance and Repair Services—Professional Services Agreement with Next Level Elevator
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Authorize the City Manager to execute a Professional Services Agreement with Specialized Elevator, dba Next Level Elevator, for the City-Wide Elevator Maintenance and Repair Services covering five (5) City-operated elevators in an amount not-to-exceed $27,000 annually for a total contract amount of$135,000 through June 30, 2029; and
2. Establish a 10% contingency allowance of $13,500 with Next Level Elevator to cover the cost of unforeseen expenses or additional services if needed.
Approved (4 to 0); Linares Absent
CC 12. Contract Service Agreement for On-Call Services for Maintenance and Repair of City Facilities
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Authorize the City Manager to execute Construction Contract Agreements between the City of Covina and authorized On-Call Contractor firms when necessary.
Approved (4 to 0); Linares Absent
CC 13. Award of Professional Service Agreement for Audit Services for Fiscal Years 2023-24 through 2026-27
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
Authorize City Manager to execute the Professional Service Agreement for Audit Services of Fiscal Years 2023-24 through 2026-27 with Clifton Larson Allen, LLP.
Approved (4 to 0); Linares Absent
CC 14. First Amendment to the Agreement between Control Air Enterprises, LLC and the City of Covina to Include Additional Scope of Work and Allocation of Additional Funds for the Covina Senior& Community Center HVAC Repair Project
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
7 1. Authorize the City Manager to execute a First Amendment to the agreement between Control Air Enterprises, LLC and the City of Covina to include additional work necessary to complete repairs for the Covina Senior & Community Center HVAC Repair Project; and
2. Approve the allocation of additional funding from the FY 2023-2024 Operational Budget for the additional work required.
Approved (4 to 0); Linares Absent
CC 15. Planned Community Development Modification Time Extension Request Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
City Council approval of a One-Year Time Extension for Planned Community Development Modification (PCDM) 22-1, by approving Resolution CC 2024-26 subject to the Conditions of Approval listed in the Resolution.
Approved (4 to 0); Linares Absent
CC 16. Reconveyance of Trust Deed for PKL Property
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
City Council approve and authorize Reconveyance of the Deed of Trust and authorize the City Manager to execute and deliver the Substitution of Trustee and Full Reconveyance regarding property located at 1000 N. Azusa Avenue, Covina (APNs: 8421-001-016 and 061).
Approved (4 to 0); Linares Absent
PUBLIC HEARINGS
PH 1. Resolution CC 2024-25 Removing an Existing Crosswalk at the Intersection of Workman Avenue and Palmetto Avenue
The agenda report and presentation were provided by Interim Public Works Director Fajardo.
Mayor King opened the public hearing.
Jacinto Gomez provided public comment requesting that the City install a stop sign near the proposed removed crosswalk to improve safety.
Questions and discussion from Council included comments from the Transportation and Mobility Advisory Commission and confirmation that a new crosswalk will be installed near the proposed removed crosswalk.
Mayor King closed the public hearing.
Motion made by: Councilmember Allen
Seconded by: Councilmember Delgado
8 Adopt Resolution CC 2024-25 approving the removal of an existing crosswalk at the intersection of Workman Avenue and Palmetto Avenue and making a determination of exemption under CEQA.
Approved (4 to 0); Linares Absent
PH 2. Adoption of the Fiscal Year 2024-25 Budget, Fiscal Year 2025-2029 Capital Improvement Program (CIP) and Fiscal Year 2024-25 CIP Budget Mayor King opened the public hearing.
The agenda report was provided by Administrative Services Director Agramonte, Deputy Director of Administrative Services Theresa Franke, and Management Analyst Charles Russom.
Questions from Council included requesting a breakdown of the CIP budget be posted on the City website, the remaining balance of ARPA funds, projection of property tax revenues, projection of increase in license and permit fees, projection of sales tax and consumer spending trends.
There were no public comments.
Mayor King closed the public hearing.
Councilmember Allen thanked staff for being future oriented in terms of public infrastructure. Councilmember Cortez also gave kudos to staff for proposing a great budget.
Motion made by: Councilmember Allen
Seconded by: Councilmember Cortez
1. Conduct the public hearing and consider all testimony that may be forthcoming;
2. Adopt Resolution CC 2024-31 adopting the City of Covina budget for July 1, 2024 through June 30, 2025;
3. Adopt Resolution SA 2024-01 adopting the operating budget for the City of Covina Successor Agency for July 1, 2024 through June 30, 2025; and
4. Adopt Resolution CC 2024-32 adopting the Fiscal year 2025-2029 Capital Improvement Program and the Fiscal Year 2024-25 Capital Improvement Program Budget.
Approved (4 to 0); Linares Absent
PH 3. A Request for the Construction of an "Outdoor Advertising Structure (Freeway Billboard)" at 1270 E Garvey Street (APN 8447-031-052) and Approving a Mitigated Negative Declaration (MND)
Mayor King opened the public hearing.
The agenda report and presentation were provided by Community Development Director Lee, Lighting Engineer Consultant Frances Gray, and proposed developer Mark Cutler.
9 Questions and discussion from Council included light trespassing to the nearby community, improvement of billboard technology, the visibility of the structure, community outreach, mitigation and tests, development fees and revenue, design of the structure, work with charities and nonprofits, time for completion, City use of the display, and potential discounts for businesses within the City.
Bishop LJ Guillory spoke in favor of the developer and proposed development and provided examples of their work in other communities. Neil Polzin commented regarding concerns about Vanlee residents and ownership of the underlying property.
Mayor King closed the public hearing.
Additional discussion included the want to have an additional conversation with the surrounding community and the benefit for local businesses.
Councilmember Cortez motioned to approve staff recommendation with an amendment to the development agreement to provide a discount for advertising for businesses with the City and a design update to increase the size of the City logo.
Motion made by: Councilmember Cortez
Seconded by: Councilmember Delgado
1. Adopt Resolution CC 2024-28, adopting Mitigated Negative Declaration (sch 2024020529) pursuant to the California Environmental Quality Act and the Mitigation Monitoring and Reporting Program for Development Agreement (DA), Planned Community Development Modification (PCDM) 22-4, Zone Change (ZCH) 24-01, Zoning Code Amendment (ZCA) 22-6 Conditional Use Permit (CUP) 22-10, and Site Plan Review (SPR) 22-227 for the construction of an 83-foot high outdoor advertising structure (freeway billboard) within a 1.64-acre site, for the property located at 1270 E Garvey street—APN—8447-031-052;
2. Waive full reading and introduce Ordinance 24-04, Approving Zoning Code Amendment ZCA 22-6 Amending Chapter 17.56 (Overlay Zone (Outdoor Advertising Structures))of the Covina Municipal Code to Extend the S Overlay to Properties with C-P Zoning Adjacent to Freeway Right of Way, Establish Advertising Displays Adjacent to Landscape Freeways as a Conditionally Permitted Use, and Establish Requirements for Such Advertising Displays; Approving Zoning Change (ZCH) 24-1 Amending the Zoning Map to Establish an S Overlay at 1270 E Garvey Street (APN 8447-031-052); and Making Findings Under CEQA;
3. Waive full reading and introduce Ordinance 24-05,Amending the Village Oaks Office Park Planned Community Development (PCD) District Overlay Zone Consisting of Phase I (PCD 75-001) to Modifying the Sign Criteria of the Design Guidelines for Phase I and Make Certain Findings Under CEQA;
4. Adopt Resolution CC 2024-29, approving Conditional Use Permit (CUP) 22-10 and Site Plan Review (SPR) 22-227 to allow for the construction of advertising display adjacent to landscape freeway (freeway billboard) within the (PCD/C-P) Planned Community Developments/Commercial 10 Zone (Administrative and Professional Office) District, located at 1270 E.
Garvey Street (APN: 8447-031-052) and making findings under CEQA;
5. Waive full reading and introduce Ordinance 24-06, Approving and Adopting a Development Agreement (DA), Between the City of Covina and Bulleting Displays, LLC;" Related to a Proposed Advertising Display Adjacent to Landscape Freeway (Freeway Billboard) Located at 1270 E.
Garvey Street(APN: 8447-031-052); and
6. Amend the proposed development agreement to include a discount for advertising for City businesses and changes to the proposed structure design.
Approved (3 to 1); King No; Linares Absent
NEW BUSINESS
NB 1. Adopting Regulations Regarding the Use of the City of Covina Skate Park and Making a Determination of Exemption Under CEQA; Adoption of Urgency Ordinance 24-02 and Introduction of Ordinance 24-03
The agenda report was provided by Parks & Recreation Supervisor Krystal Smith.
Questions and discussion topics included supervision and oversight of the skate park, hours of operation, the addition of lighting, and fencing.
There were no public comments.
Motion made by: Councilmember Allen
Seconded by: Councilmember Cortez
That the City Council:
1. Waive full reading and adopt Urgency Ordinance 24-02, Amending Sections 9.48.010 and 9.48.075 and Adding Section 9.48.077 to Title 9 of the Covina Municipal Code Updating Definitions and Establishing Regulations for the use of the Covina Skate Park Consistent with California Health& Safety Code Section 115800,Declaring the Urgency Thereof,and Making a Determination of Exemption from CEQA;
2. Waive Full Reading and Introduce Ordinance 24-03, Amending Sections
9.48.010 and 9.48.075 and Adding Section 9.48.077 to Title 9 of the Covina Municipal Code Updating Definitions and Establishing Regulations for the Use of the Covina Skate Park Consistent with California Health & Safety Code Section 115800 and Making a Determination of Exemption From CEQA.
Approved (4 to 0); Linares Absent
11 ADJOURNMENT
At 10:21 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, June 18, 2024, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
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