Regular City Council Joint Meeting - June 18, 2024
CLOSED SESSION
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
PUBLIC COMMENTS
The public is invited to comment on Closed Session items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CLOSED SESSION
The City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to closed session for the following:
A. Government Code § 54957.6 – CONFERENCE WITH LABOR NEGOTIATORS Agency Designated Representative:
Chris Marcarello, City Manager
Update on ongoing negotiations with the various Employee Organizations: American Federation of State, County and Municipal Employees (AFSCME and discussions with Unrepresented Employees: Executives and Mid-Management, Supervisory and Professional, and Confidential and Technical Employees
B. Government Code § 54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 114 E. Italia Street
Agency Negotiators: Chris Marcarello, City Manager, City of Covina Brian Lee, Community Development Director, City of Covina Negotiating Parties: TBD
Under Negotiation: Price and Terms of Payment
RECESS
JOINT MEETING—OPEN SESSION 7:30 PM
RECONVENE AND CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Allen
INVOCATION
Given by Police Chaplain Ron Butler
CLOSED SESSION REPORT
PRESENTATIONS
A. North America Multi-Family Community of the Year
B. Pride Month
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA
ITEM will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Payment of Demands
1. Payment of Demands May 17, 2024 - May 30, 2024.pdf
2. Check Register May 17, 2024 - May 30, 2024.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $1,989,571.92.
CC 2. City of Covina Investment Report for Month Ended May 31, 2024
1. City of Covina Investment Report for the Month Ended May 31, 2024.pdf
2. Attachment A - City of Covina Investment Report for the Month Ended May 31, 2024.pdf Staff Recommendation:
Receive and File.
CC 3. Lease of Automated License Plate Readers from Flock Group, Inc.
1. Automated License Plate Reader.pdf
2. Attachment A - Law Enforcement Agreement - Flock.pdf
3. Attachment B - Resolution CC 2024-46.pdf
Staff Recommendation:
Approve a 2-year lease agreement and funding for five (5) additional Automated License Plate Reader Cameras from Flock Group, Inc. and waive bid requirement per CMC Section 2.20.080-Sole Source Purchase; Adopt
Resolution CC 2024-46
increasing the Police Department FY 2024-25 expenditure budget by $17,250.
CC 4. Agreement between All City Management Services Inc., and the City of Covina for Crossing Guard Service
1. Crossing Guard Agreement 2024-25.pdf
2. Attachment A - CVUSD - Crossing Guard 2024-25.pdf
3. Attachment B - COUSD - Crossing Guard 2024-25.pdf
4. Attachment C - Covina 2024-2025 Services Contract.pdf Staff Recommendation:
Approve the agreement between All City Management Services, Inc. and the City of Covina for school crossing guard services for fiscal year 2024-25; and authorize the City Manager or his designee to execute the agreement; and Approve the crossing guard cost sharing agreements between the City of Covina and Covina Valley Unified School District and Charter Oak Unified School District and authorize the City Manager or his designee to execute agreements.
CC 5. Adoption of Ordinances 24-04, 24-05, and 24-06
1. Adopt Ord 24-04, 24-05, 24-06 .pdf
2. Attachment A - Ordinance 24-04.pdf
3. Attachment B - Ordinance 24-05.pdf
4. Attachment C - Ordinance 24-06.pdf
Staff Recommendation:
Adopt
Ordinance 24-04
entitled, “An Ordinance of the City Council of the City of Covina, California, approving Zoning Code Amendment ZCA 22-6 amending Chapter 17.56 (Overlay Zone (Outdoor Advertising Structures)) of the Covina Municipal Code to extend the S overlay to properties with C-P zoning adjacent to freeway right of way, establish advertising displays adjacent to landscape freeways as a conditionally permitted use, and establish requirements for such advertising displays; approving Zoning Change (ZCH) 24-1 amending the Zoning Map to establish an S overlay at 1270 E Garvey Street (APN 8447-031-052); and making findings under CEQA; Adopt
Ordinance 24-05
entitled, “An ordinance of the City Council of the City of Covina, California, Amending the Village Oaks Office Park Planned Community Development (PCD) District overlay zone consisting of Phase I (PCD 75-001) to modifying the sign criteria of the design guidelines for Phase I and make certain findings under CEQA; and Adopt
Ordinance 24-06
entitled, “An Ordinance of the City Council of the City of Covina, California, approving and adopting a Development Agreement (DA), between the City of Covina and Bulleting Displays, LLC;” related to a proposed advertising display adjacent to landscape freeway (freeway billboard) located at 1270 E. Garvey Street (APN: 8447-031-052).
CC 6. Establishment of Fiscal Year 2024-2025 Article XIIIB Appropriation Limit for the City of Covina
1. Establishment of Fiscal Year 2024-2025 Article XIIB Appropriation Limit for the City of Covina.pdf
2. Attachment A - Resolution CC 2024-39.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-39
establishing the Fiscal Year 2024-2025 Article XIIIB Appropriation Limit for the City of Covina.
CC 7. Professional Services Agreement and Authorization for Sole-Source Purchase of Water Meters, Repair Parts and Supplies
1. Ferguson Waterworks - PSA Sole Source.pdf
2. Attachment A - Covina City of Sole Source Letter.pdf
3. Attachment B - PROFESSIONAL SERVICES AGREEMENT - Ferguson Waterworks.pdf Staff Recommendation:
Authorize a sole-source Professional Services Agreement with Ferguson Waterworks (authorized sole distributor) for the purchase of Neptune Technology Group water meter equipment and supplies in an amount not-to-exceed $312,500 over a five-year term through June 30, 2029.
CC 8. Memorandum(s) of Understanding with Covina Valley Unified, Charter Oak Unified and Azusa Unified School Districts Regarding School Resource Officers
1. School Resource Officer .pdf
2. Attachment A - SRO MOU Charter Oak 24-25.pdf
3. Attachment B - SRO MOU Covina unified 24-25.pdf
4. Attachment C - SRO MOU Azusa unified 24-25 rev.pdf
Staff Recommendation:
Approve the three Memorandums of Understanding (MOU) to assign School Resource Officers (SRO) within Covina Valley Unified, Charter Oak Unified and Azusa Unified School Districts and authorize the City Manager or his designee to execute the MOUs.
CC 9. AB481 Annual Report for 2023
1. AB481 Annual Report for 2023.pdf
2. Attachment A - AB481 Annual Report for 2023.pdf
Staff Recommendation:
Review and Approve AB481 Annual Report for 2023.
CC 10. Investment Policies for Fiscal Year 2024-2025 for the City of Covina and Successor Agency to the Covina Redevelopment Agency
1. Investment Policies for Fiscal Year 2024-2025.pdf
2. Attachment A - Resolution CC 2024-36.pdf
3. Attachment B - Resolution SA 2024-02.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-36
adopting an investment policy for the City’s investment portfolio for Fiscal Year 2024-2025 and adopt Successor Agency Resolution SA 2024-02
adopting an investment policy for the Agency’s investment portfolio for Fiscal Year 2024-2025.
CC 11. Adoption of Ordinance 24-03
1. Adopt Ord 24-03 Covina Skate Park .pdf
2. Attachment A - Ordinance 24-03.pdf
Staff Recommendation:
Adopt
Ordinance 24-03
entitled, “An Ordinance of the City Council of the City of Covina, California, amending Sections 9.48.010 and 9.48.075 and adding Section 9.48.077 to Title 9 of the Covina Municipal Code updating definitions and establishing regulations for the use of the Covina Skate Park consistent with California Health & Safety Code Section 115800 and making a determination of exemption from CEQA”.
CC 12. Adopt Resolution CC 2024-33 Declaring the Intent to Levy and Collect Assessments on Vehicle Parking District No. 1 for Fiscal Year 2025 and Set Public Hearing for Protests in Relation Thereto
1. Adopt Resolution Declaring the Intent to Collect Assessments on Vehicle Parking District for FY 2025 and Set Public Hearing.pdf
2. Attachment A - Engineers Report Parking District.pdf
3. Attachment B - Resolution CC 2024-33.pdf
Staff Recommendation:
City Council to receive and file the Engineer’s Report; and Adopt
Resolution CC 2024-33
declaring the City’s intention to levy and collect assessments on Vehicle Parking District No. 1 for Fiscal Year 2025 and setting the Public Hearing date for July 16, 2024 for hearing protests in relation thereto.
CC 13. Adopt Resolution CC 2024-37 Ordering the Engineer’s Report and Resolution CC 2024-38 Approving the Engineer’s Report and Declaring the Intent to Levy and Collect Assessments on Covina Landscaping District No. 1 for FY 2025 and Set Public Hearing
1. Adopt Resolutions Declaring the Intent to Collect Assessments for Landscape District for FY 2025 and Set Public Hearing.pdf
2. Attachment A - Engineers Report Landscape District.pdf
3. Attachment B - Resolution CC 2024-37.pdf
4. Attachment C - Resolution CC 2024-38.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-37
ordering the City’s Assessment Engineer to prepare and file a report levying assessments within the Covina Landscaping District No. 1 for Fiscal Year 2025; and Adopt
Resolution CC 2024-38
approving the Engineer’s Report and declaring its intention to levy and collect assessments on the Covina Landscaping District No. 1 for Fiscal Year 2025 and setting the Public Hearing date for July 16, 2024 for hearing protests in relation thereto.
CC 14. Adopt Resolution CC 2024-34 Ordering the Engineer’s Report & Resolution CC 2024-35 Approving the Engineer’s Report and Declaring the Intent to Levy & Collect Assessments for Covina’s Lighting District No. 1978-79 for FY 2025 & Set Public Hearing
1. Adopt Resolutions Declaring the Intent to Collect Assessments for Lighting District for FY 2025 and Set Public Hearing.pdf
2. Attachment A - Engineers Report Lighting District.pdf
3. Attachment B - Resolution CC 2024-34.pdf
4. Attachment C - Resolution CC 2024-35.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-34
ordering the City’s Assessment Engineer to prepare and file a report levying assessments within the Covina Lighting District No. 1978-79 for Fiscal Year 2025; and Adopt
Resolution CC 2024-35
approving the Engineer’s Report and declaring its intention to levy and collect assessments on the Covina Lighting District No. 1978-79 for Fiscal Year 2025 and setting the Public Hearing date for July 16, 2024 for hearing protests in relation thereto.
CC 15. Consideration to Approve Memorandums of Understanding and Salary Schedules between the City of Covina and the Police Association of Covina; the Police Supervisors of Covina and the Police Management Group
1. Consideration of Memorandums of Understanding and Salary Schedules between the City of Covina and Police Bargaining Units.pdf
2. Attachment A - Resolution CC 2024-47.pdf
3. Attachment B - Resolution CC 2024-48.pdf
4. Attachment C - Resolution CC 2024-49.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-47
,
Resolution CC 2024-48
and
Resolution CC 2024-49
approving the salary schedules and Memorandums of Understanding between the City of Covina and The Police Association of Covina (“PAC”); the Police Supervisors of Covina (“PSC”) and the Police Management Group (“PMG”) for a four-year period, July 1, 2024 – June 30, 2028.
CC 16. Rowland Avenue Street Rehabilitation Project – Project No. P2204 & P2314 – Final Acceptance and Filing Notice of Completion
1. Rowland Avenue Street Rehab Project - NOC.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
Accept the work performed by Gentry Brothers, Inc; and
Authorize the City Clerk to file a Notice of Completion for the Rowland Avenue Street Rehabilitation Project – Project No. P2204 & P2314.
CC 17. Confirm and Approve City Council’s Appointments to Various City of Covina Boards and Commissions
1. Boards and Commission Appointments 6.18.pdf
Staff Recommendation:
Approve the City Council’s appointments to various City of Covina Boards and Commissions.
CC 18. Renewal of Subrecipient Agreements for Senior Case Management and Senior Nutrition Program Services with YWCA of San Gabriel Valley for FY 2024-2025
1. Renewal of Subrecipient Agreements with YWCA of San Gabriel Valley for FY 2024-2025.pdf
2. Attachment A - CDBG Senior Nutrition Subrecipient Agreement 2024-25.pdf
3. Attachment B - CDBG Case Management Subrecipient Agreement 2024-25.pdf Staff Recommendation:
Approve the renewal of Subrecipient Agreements for Senior Case Management and Senior Nutrition Program Services with YWCA of San Gabriel Valley for FY 2024-2025 and authorize the City Manager to execute the Agreements.
CC 19. Award of Professional Services Agreement to Compressor Design & Services, Inc for Monthly Preventative Maintenance of the City’s Compressed Natural Gas (CNG) Station at the Public Works Yard
1. CNG Preventative Maintenance.pdf
2. Attachment A - PROFESSIONAL SERVICES AGREEMENT - Compressor Design and Services, Inc.pdf
3. Attachment B - Compressor Design and Services, Inc. Proposal.pdf Staff Recommendation:
Authorize the City Manager to execute a Professional Services Agreement with Compressor Design & Services, Inc. for monthly preventative maintenance of the City’s CNG station at the Public Works Yard for the period between July 1, 2024, through June 30, 2027, for an amount not-to-exceed $45,000 with the option to extend the agreement for an additional two (2) one-year terms through June 30, 2029.
CC 20. Accept a Grant in the Amount of $39,250 from the State of California Alcohol Beverage Control (ABC)
1. ABC Grant.pdf
2. Attachment A - Resolution CC 2024-43.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-43
accepting grant allocation from the California Department of Alcohol Beverage Control in the amount of $39,250 and increasing the Police Department Fiscal Year 2024-25 budget by the same amount; and Authorize the City Manager or his designee to sign all necessary documents associated with this grant including agreements and assurances that are forthcoming.
CC 21. An Amendment to the Ground Lease between the City of Covina and the Covina Housing Authority for Property Owned by the City Located at the Southeast Corner of the Combined Parcels of 601 E. San Bernardino Road and 534 North Barranca Avenue
1. An Amendment to the Ground Lease between the City of Covina and the Covina Housing Authority .pdf
2. Attachment A - Lease Agreement and First Amendment.pdf
3. Attachment B - Proposed Second Amendment .pdf
Staff Recommendation:
Authorize the City Manager/Executive Director to execute an amendment to the Ground Lease (“Lease”) between the City of Covina (“City”), as landlord, and the Covina Housing Authority (“Authority”), as tenant, in substantially the form attached as Attachment “B” with such changes therein as the City Manager/Executive Director may approve, and all related documents, and to take such actions as they deem necessary or proper to effectuate the purpose of the Lease.
CC 22. Acceptance of California Highway Patrol Grant Funding
1. CHP Grant FY 24-25.pdf
2. Attachment A - Resolution CC 2024-44.pdf
3. Attachment B - Intent to Award.pdf
Staff Recommendation:
Approve
Resolution CC 2024-44
accepting $427,120.68 in grant funding from the Cannabis Tax Fund Grant Program (CTFGP) under the California Highway Patrol; Increase the Police Department FY 2024-25 budget to allocate said funding; and Authorize the City Manager or his designee to execute the grant documents that are forthcoming.
CC 23. Police Vehicle Purchase
1. Police Vehicle Purchase.pdf
2. Attachment A - CVT BUILD SPEC K8A OPTION 2.pdf
Staff Recommendation:
Approve the purchase of a new police vehicle in the amount of $55,871.74 and vehicle retrofitting for $20,000.
PUBLIC HEARINGS
PH 1. Entitlement Applications for a Proposed Avid Hotel Development at 578 N. Azusa Avenue
1. Entitlement Applications for a Proposed Avid Hotel Development at 578 N. Azusa Avenue.pdf
2. Attachment 1.pdf
3. Attachment 1 (Part 2).pdf
4. Attachment 2 Project Plans.pdf
5. Attachment 3 2024-006 PC 578 N. Azusa Avenue (Avid Hotel).pdf
6. Attachment 4 Resolution CC 2024-40.pdf
7. Attachment 5 Ordinance 24-07.pdf
8. Attachment 6 Resolution CC 2024-41.pdf
9. Attachment 7 Resolution CC 2024-42.pdf
Staff Recommendation:
City Council approval of:
Resolution CC 2024-40
, Initial Study/Mitigated Negative Declaration (IS/MND) with Mitigation Monitoring and Reporting Programs (MMRPs) as adequately prepared in accordance with the California Environmental Quality Act (CEQA); Waive full reading and introduce
Ordinance 24-07
, entitled “An Ordinance of the City Council of the City of Covina, California, Adopting Planned Community Development (PCD) 21-2, to Allow for the Development of a 0.84-Acre Site for a Hotel Use Consisting of 68 Rooms, Surface Parking on a 36,732-Square-Foot Site, Alley Relocation, and Associated Site Improvements, Located at 578 N. Azusa Avenue (Apns 8432-006-015 And 8432-006-017)”; Resolution CC 2024-41
, Tentative Parcel Map No. 84397; and
Resolution CC 2024-42
, Conditional Use Permit (CUP) 21-29, and Site Plan Review (SPR) 21-160, to allow for the development of a hotel use and alley relocation, for the property located at 578 N. Azusa Avenue (APNs 8432-006-015 and 8432-006-017).
PH 2. Entitlement Applications for a Proposed Three-Story, 75-Unit Residential Townhome Development, for Property Located at 747 N. Barranca Avenue
1. Entitlement Applications for Residential Townhome Development.pdf
2. Attachment 1(1).pdf
3. Attachment 2.pdf
4. Attachment 3.pdf
5. Appendix A. Air Quality, Energy, and Greenhouse Gas Impact Analysis.pdf
6. Appendix B. Cultural Respurces Study.pdf
7. Appendix C. Paleontological Assessment.pdf
8. Appendix D. Phase I Environmental Site Assessment.pdf
9. Appendix E. Preliminary Hydrology Study.pdf
10. Appendix F. Preliminary Low Impact Development Plan.pdf
11. Appendix G. Noise and Vibration Impact Analysis.pdf
12. Appendix H. Level of Service (LOS) Screening Analysis.pdf
13. Appendix I. Trip Generation and Vehicle Miles Traveled (VMT) Screening Analysis.pdf
14. Attachment 4.pdf
15. Attachment 5.pdf
16. Attachment 6.pdf
Staff Recommendation:
City Council approval of Vesting Tentative Tract Map (VTTM) No. 84311, Site Plan Review (SPR) 23-253 and, a determination of exemption from the California Environmental Quality Act (CEQA).
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for July 2, 2024, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.