Regular City Council Joint Meeting - July 16, 2024
CLOSED SESSION
CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Mayor King
INVOCATION
Given by Police Chaplain Ron Butler
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA ITEM
will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
1. 2024 07 02 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the July 2, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Payment of Demands
1. Payment of Demands June 14, 2024 - June 27, 2024.pdf
2. Check Register June 14, 2024 - June 27, 2024.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $2,993,361.85.
CC 3. Professional Services Agreement with El Dorado Climbing for the Design, Build, and Installation of a Rock-Climbing Facility as a Component of the Covina Recreation Village Project
1. 2024 0319 PSA with El Dorado Climbing .pdf
2. Attachment A - Proposal .pdf
3. Attachment B - PSA - Eldorado Wall Climbing 2024.pdf Staff Recommendation:
Authorize the City Manager to enter into a Professional Services Agreement with El Dorado Climbing with a compensation amount not to exceed $160,000.
CC 4. Resolution CC 2024-51, A Request to Amend the Fiscal Year 2024-2025 Operating Budget to Fund Annexation Services for Stormwater Covina Community Facilities District No. 2022-1 - Stormwater
1. Amend the FY 24-25 Operating Budget to Fund Annexation Services for stormwater CFD.pdf
2. Attachment A – Resolution CC 2024-21.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-51
amending the operating budget for fiscal year 2024-2025 to fund Annexation Services for Community Facilities District No. 2022-1 – Stormwater.
CC 5. Covina Skate Park Project – Project No. P2207 – Final Acceptance and Filing Notice of Completion
1. Covina Skate Park Project - Project No. P2207 - NOC.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
Accept the work performed by Spohn Ranch, Inc; and
Authorize the City Clerk to file a Notice of Completion for the Covina Skate Park Project – Project No. P2207.
CC 6. Resolution CC 2024-52 to Amend the Fiscal Year 2024/2025 Capital Improvement Program to Increase Funding for the Hollenbeck Park Urban Greening Revitalization Project – Project No. P2403
1. Hollenbeck Park Urban Greening Revitalization Project - Additional Funding.pdf
2. Attachment A - Resolution CC 2024-52.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-52
to appropriate $252,800 from available Quimby Fees Fund – Fund Balance to the Hollenbeck Park Urban Greening Revitalization Project (Account No. 2604-3400-55200-P2207) to provide additional project funding necessary to complete the Hollenbeck Park Urban Greening Revitalization Project.
CC 7. Professional Services Agreement with Robert Half
1. 2024 0716 Professional Services Agreement with Robert Half, Inc .pdf
2. Attachment A - Business System Analyst Resume.pdf
3. Attachment B - Professional Services Agreement .pdf
Staff Recommendation:
Approve Professional Services Agreement with Robert Half.
CC 8. Covina Skate Park – Purchase and Installation of Solar Lighting
1. Covina Skate Park - Purchase and Installation of Solar Lighting.pdf
2. Attachment A - City of Covina Proposal Wingate Skate Park Solar Lights.pdf
3. Attachment B - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - Covina Skate Park Lighting.pdf
4. Attachment C - Resolution CC 2024-59.pdf
Staff Recommendation:
Approve plans and specifications for new solar lighting equipment at the Covina Skate Park; Award a contract for the purchase and installation of solar lighting equipment to Siterep Construction Services, Inc. as the lowest responsive and responsible bidder in the amount of $51,413 and authorize the City Manager to execute the contract; and Adopt
Resolution CC 2024-59
to reflect a transfer of $56,413 from the General Fund into the Parks CIP Fund for the purchase and installation of solar lighting equipment at the Covina Skate Park; and Authorize a project contingency amount of $5,000 to cover the cost of unforeseen construction expenses.
CC 9. FY 2024 Police Department Budget Increase Resulting from the 2021 State Homeland Security Grant Funding Award
1. 2021 State Homeland Security Grant Award.pdf
2. Attachment A - Resolution CC 2024-61.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-61
to increase the Police Department's 2024-25 budget by $85,460 resulting from the 2021 Homeland Security Grant award and Approve the purchase of cyber security equipment and software as well as staff training offered through the reimbursable State of California FY 2021 Homeland Security Grant Program (SHSP) in an amount not to exceed $85,460.
CC 10. Notice of Termination of Expired Lease Agreement for City-Owned Property at 114 E. Italia Street
1. Notice of Termination of Expired Lease Agreement for City-Owned Property at 114 E. Italia Street.pdf
2. Attachment A - Letter Sent Regarding Notice of Termination of Expired Lease Agreement.pdf Staff Recommendation:
That the City Council receive and file this report.
CC 11. Designating Certain Officials as Individuals Authorized to Execute Applications and Documents for the Purpose of Obtaining Financial Assistance Under Public Law 93-288 (PL 93-288)
1. Cal OES 130 - Designation of Applicant's Agent Resolution Non-State Agencies.pdf
2. Attachment A - Resolution CC 2024-58.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-58
designating the Mayor, City Manager, or Administrative Services Deputy Director – Finance as authorized agent to execute applications and documents for the purpose of obtaining financial assistance for disaster relief.
CC 12. Award Minor Construction & Maintenance Services Agreement to Air On Time, Co. for HVAC Unit Replacements at the Public Works Yard
1. HVAC Unit Replacement at Public Works Yard.pdf
2. Attachment A - Air On Time Proposal.pdf
3. Attachment B - Minor Construction and Maintenance Services Agreement.pdf Staff Recommendation:
Award Minor Construction & Maintenance Services Agreement for the Public Works Yard HVAC Replacement to Air On Time, Co. in the amount of $33,200, and authorize the City Manager to execute the agreement.
CC 13. An Amendment to the Lease Agreement Between the City of Covina and WB COVINA – KI, LLC for Property Located at 602-626 S. Citrus Ave and 128 E. Rowland Ave for Administrative Revisions to the Exhibit A Legal Description of Land
1. A Revision to the Legal Description of a Lease Agreement.pdf
2. Attachment A - Fully Executed Lease Agreement.pdf
3. Attachment B - First Amendment to the Lease Agreement.pdf
4. Attachment C - Updated Exhibit A.pdf
Staff Recommendation:
Amend the Lease Agreement Between the City of Covina and WB COVINA – KI, LLC for Property Located at 602-626 S. Citrus Ave and 128 E. Rowland Ave for Administrative Revisions to the Exhibit A Legal Description of Land.
CC 14. A Request from WB COVINA – KI, LLC to Approve an Assignment of the Lease Agreement Between the City of Covina as Landlord and WB COVINA – KI, LLC as Tenant for Property Located at 602-626 South Citrus Avenue and 128 East Rowland Street
1. A Request from WB COVINA - KI, LLC to Approve an Assignment of Their Lease (AutoRecovered).pdf
2. Attachment A - Resolution CC 2024-65.pdf
3. Attachment B - New Tenant Information.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-65
, Approving the Assignment of a Lease Agreement Between the City of Covina as Landlord and WB COVINA – KI, LLC as Tenant for Property Located at 602-626 South Citrus Avenue and 128 East Rowland Street to Hang 10, LLC and Authorize the City Manager or his Designee to Execute Necessary Documents.
CC 15. Covina Recreation Village Project Phase I – West Gymnasium Building - Award of Contract to Perera Construction and Design Inc. for an Amount of $12,112,926
1. Award of Contract for CRV.pdf
2. Attachment A - Bid Proposal - PERERA CONSTRUCTION AND DESIGN, INC.pdf
3. Attachment B - Bid Protest, Covina Rec. Village West Gym, AMG protest of Perera.pdf
4. Attachment C - CRV AMG Response Letter.pdf
5. Attachment D - Sub Contractor Proposal - Elevator Schindler - MPI Plumbing.pdf
6. Attachment E - CONSTRUCTION CONTRACT - Perera Construction.pdf
7. Attachment F - Resolution CC 2024-67.pdf
Staff Recommendation:
Approve plans and specifications for the Covina Recreation Village Project– West Gymnasium Building Phase I; Reject bid protest by AMG & Associates, Inc.;
Award the Contract for the Covina Recreation Village Project – West Gymnasium Building Phase I to Perera Construction and Design Inc. as the lowest responsive bidder in an amount of $12,112,926 and authorize the City Manager to execute the Contract; and Authorize contingency amount of $750,000 for any unforeseen construction expenses.
CC 16. Resolution CC 2024-63 Requesting to Amend the Fiscal Year 2023-2024 Operating Budget to Adjust for Unanticipated Increases in Plan Check Revenue and Expenditures
1. 2024 0716 Request to Amend Fiscal Year 2024 Operating Budget to Account for Plan Check Fee Revenue and Expentures .pdf
2. Attachment A - Resolution CC 2024-63.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-63
.
CC 17. Approval of Contract for Dell Storage Refresh and Networking with Side Path
1. Approval of Contract for Dell Storage Refresh and Networking with Side Path.pdf
2. Attachment A - Sidepath Quote.pdf
3. Attachment B - Resolution CC 2024-68.pdf
Staff Recommendation:
Approve an agreement with Side Path, allowing the City to execute a contract not to exceed $195,175.68 for Dell storage refresh and networking services.
CC 19. Request to Cancel the Regular City Council Meeting of August 6, 2024
1. Aug 6 CC Cancellation.pdf
Staff Recommendation:
That the City Council consider cancelling the regular scheduled City Council Meeting of August 6, 2024.
CC 18. Approval of Contract for Increased Bandwidth at City Public Works and Parks and Recreation Between the City of Covina and Frontier
1. Approval of Contract for Increased Bandwidth.pdf
2. Attachment A - Product and Service Quote.pdf
Staff Recommendation:
Approve an agreement with Frontier, allowing the City to execute a contract for $3,480.00 monthly.
CC 20. Purchase of Police Equipment
1. Police Equipment Purchase.pdf
2. Attachment A - Resolution CC 2024-66.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-66
Amending the FY 2024-25 Operating Budget to Reflect an Appropriation of $200,000 from Measure CC Fund Balance to be transferred into the general funds for Police Communications Safety Equipment; Approve the purchase of a twenty-four (24) mobile radios and Stancil 911 recording system; and Approve the waiving of competitive bid/purchasing requirements under Municipal Code 2.20.080.
CC 21. Authorizing the Destruction of Certain City Records
1. 2024 Citywide Document Destruction.pdf
2. Attachment A - Resolution CC 2024-60.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-60
authorizing the destruction of certain City records.
CC 22. FY 2024-25 Budget Increase from HOST Award Funding
1. HOST Funding.pdf
2. Attachment A - Resolution CC 2024-62.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-62
increasing the FY 2024-25 Police Department revenue and expenditure budget for accepting HOST funding; and Authorize the City Manager or his designee to sign all related HOST participation documents.
CC 23. Adoption of Resolution CC 2024-64 endorsing a Public Convenience or Necessity (PCN) for an On-Sale Alcohol in Conjunction with a Bone-fide Eating Establishment (Type 47) License at 230 N Citrus Ave (Bravado)
1. 24 0716 PCN Determination for Conditional Use Permit (CUP)23-09.pdf
2. Attachment A - Resolution CC 2024-64.pdf
Staff Recommendation:
Endorse a determination of Public Convenience or Necessity (“PCN”) to allow Carlos Gomez, applicant representing Bravado, to obtain an On-Site Alcohol Beverage Sales in Conjunction with a Bone-Fide Establishment (Type 47) License.
CC 24. Consideration to Approve Compensation Rules and Salary Schedules & Amend the City’s Classification Plan to Establish a Public Works Manager – Engineering & Capital Improvement Services and Public Works Manager – Environmental and Utility Services
1. Consideration to Approve Amendments to Compensation Rules and Salary Ranges.pdf
2. Attachment A - Resolution CC 2024-69.pdf
3. Attachment B - Resolution CC 2024-70.pdf
4. Attachment C - Resolution CC 2024-71.pdf
Staff Recommendation:
Adopt
Resolutions CC 2024-70
and
CC 2024-69
approving the salary schedules and Compensation Rules between the City of Covina and Mid-Management, Supervisory and Professional, and Confidential and Technical Employees and Executives, Effective July 1, 2024; and adopt Resolution CC 2024-71
to establish and amend the City’s Classification plan, and establish job descriptions and salary ranges for Public Works Manager – Engineering & Capital Improvement Services and Public Works Manager – Environmental and Utility Services with the Mid-Management, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules.
PUBLIC HEARINGS
PH 1. Ordinance 24-08, Approving Zoning Code Amendment (ZCA) to Amend Various Sections of Chapter 17.64 of the Covina Municipal Code and to Find the Proposed ZCA to be Exempt from the Requirements of the California Environmental Quality Act (CEQA)
1. ZCA 24-01 minor amendments to Site Plan Review Chapter 17.64.pdf
2. Attachment A - Planning Commission Resolution 2024-012 PC.pdf
3. Attachment B - Ordinance 24-08.pdf
Staff Recommendation:
Waive full reading and introduce
Ordinance 24-08
entitled, “An Ordinance of the City Council of the City of Covina, California, Approving Zoning Code Amendment (ZCA) 24-01 by Amending Sections 17.64.060 and 17.64.120 of Chapter 17.64 (Site Plan Review) of Title 17 (Zoning) of the Covina Municipal Code, and Making a Determination of Exemption from the California Environmental Quality Act”.
PH 2. Adopting the City of Covina Development Impact Fee Nexus Study, Adopting a Capital Improvement Program as Part of the Development Impact Fee Study, Adopting a Revised Development Impact Fee Schedule, & Making Determinations under CEQA
1. 2024 0716 Development Impact Fees .pdf
2. Attachment A - Resolution CC 2024-57.pdf
Staff Recommendation:
Adopt
Resolution CC 2024-57
.
PH 3. Adopt Resolution Confirming the Engineer’s Report Dated June 18, 2024 and Ordering the Levying of Assessments on Covina Landscaping District No. 1 for Fiscal Year 2025
1. Public Hearing - Levy of Assessments on the Covina Landscape District for FY 2025.pdf
2. Attachment A - Engineer's Report, Landscape District.pdf
3. Attachment B - Resolution CC 2024-53.pdf
Staff Recommendation:
Conduct the public hearing and consider all testimony that may be presented; and Adopt
Resolution CC 2024-53
confirming the Engineer’s Report dated June 18, 2024 and ordering the levying of assessments on the Covina Landscaping District No. 1 for Fiscal Year 2025.
PH 4. Adopt Resolution Confirming the Engineer’s Report Dated June 18, 2024 and Ordering the Levying of Assessments on the Covina Lighting District No. 1978-79 for Fiscal Year 2025
1. Public Hearing - Levy of Assessments on the Covina Lighting District for FY 2025.pdf
2. Attachment A - Engineer's Report, Lighting District.pdf
3. Attachment B - Resolution CC 2024-56.pdf
Staff Recommendation:
Conduct the public hearing and consider all testimony that may be presented; and Adopt
Resolution CC 2024-36
confirming the Engineer’s Report dated June 18, 2024 and ordering the levying of assessments on the Covina Lighting District No. 1978-1979 for Fiscal Year 2025.
PH 5. Approving the Engineer’s Report for Levying Assessments on Vehicle Parking District No. 1 for FY 2025 and Confirming the Engineer’s Report and Ordering the Levying and Collection of Assessments for Vehicle Parking District No. 1 for FY 2025
1. Public Hearing - Levy of Assessments on the Covina Vehicle Parking District for FY 2025.pdf
2. Attachment A - Engineer's Report, Parking District.pdf
3. Attachment B - Resolution CC 2024-54.pdf
4. Attachment C - Resolution CC 2024-55.pdf
Staff Recommendation:
Conduct the public hearing and consider all testimony that may be presented; Adopt
Resolution CC 2024-54
approving the Engineer’s Report for levying assessments on the Vehicle Parking District No. 1 for Fiscal Year 2025; and Adopt
Resolution CC 2024-55
confirming the Engineer’s Report dated June 18, 2024 and ordering the levying and collection of assessments for Vehicle Parking District No. 1 for Fiscal Year 2025.
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for August 20, 2024, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.