+?;,, /
„r")
rNmoolie
CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
July 16, 2024, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Patricia Cortez
Mayor Pro Tem/Vice-Chair Victor Linares
Mayor/Chair John C. King
Councilmembers Absent: Councilmember Walter Allen, III
Councilmember Hector Delgado
Staff Present: City Clerk Drew Aleman (Elected Member) City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief David Povero
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Interim Public Works Director Rafael Fajardo
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
Staff Absent: City Treasurer Neil Polzin (Elected Member) Administrative Services Director Anita Agramonte
1 CLOSED SESSION
CLOSED SESSION -WAS NOT HELD
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
Mayor King called the Council/Agency/Authority meeting to order at 7:33 p.m. with Councilmember Cortez, Mayor Pro Tem Linares, and Mayor King present.
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Mayor King.
INVOCATION
Given by Police Chaplain Ron Butler.
PUBLIC COMMENTS
Dora Gomez provided information regarding Project 29:11's Summer Cool Down event and food bank and thanked the City for their support. She also informed the community of the Back to School Blast event being held on August 9 at Luminate Church, where food and school supplies will be provided to those in need, as well as the Turkey Giveaway being held on Tuesday, November 26, and Community Christmas Party being held on December 14. Ms. Gomez thanked the City, Police Department, and Fire Department for their continued support and noted that Project 29:11 is always looking for additional support.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Mayor Pro Tern Linares sent his regards to the Truax family for the passing of Former Covina Mayor and Police Chaplain Dave Truax. He noted how Former Mayor Truax would spend many hours unselfishly looking out for the community and always tried to bring positivity.
Councilmember Cortez echoed Mayor Pro Tem Linares' condolences and respect for the Truax family. Councilmember Cortez also invited the community to participate in the Covina Kiwanis Club and Covina Sunrise Rotary Club's joint Stuff the School Bus event, taking place from 8:00 a.m. to 4:00 p.m. at the Covina Walmart Supercenter, where school supplies will be collected for students in Covina Valley Unified School District. She also mentioned that in August the Clubs will be giving away backpacks, haircuts, and shoes for students.
Mayor King reminded the community of the Covina Summer Concert Series at the Park and mentioned that the Flux Capacitors will be performing on July 22 and the Dreamboats will be performing on July 29. He also noted that Family Night will take place at Covina Park on July 17.
Mayor King sent thoughts and prayers to the Truax family and recalled a story that highlighted Former Mayor Truax's place in being able to gain the trust of individuals experiencing homelessness in the community
2 CITY MANAGER COMMENTS
City Manager Marcarello noted that an updated attachment for Consent Calendar item CC 24 has been provided for consideration and that, pursuant to SB 1436, the same item includes updates to compensation for the City's executive group including a cost of living adjustment afforded to every other City bargaining group, benefits increases, the addition of Juneteenth as a holiday, and a 1% increase to education incentive pay.
CONSENT CALENDAR PUBLIC COMMENTS
There were no public comments.
CONSENT CALENDAR
Mayor King highlighted Consent Calendar items: CC 3 & 15, relating to the Covina Recreation Village Project Phase I and beginning construction on an indoor gym,new offices for the Parks& Recreation Department, and an indoor rock climbing facility; CC 6, using Park development impact fees to add new basketball courts and fitness stations with the construction of a new walking trail at Hollenbeck Park; CC 8, adding six solar lights to the recently opened Covina Skate Park; and CC 9 & 22, accepting grant funding for the Police Department to enhance cybersecurity programs and authorizing participation in the Regional Homeless Outreach Team.
CC 1. Minutes
Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Cortez
Approve the Minutes of the July 2, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (3 to 0); Allen & Delgado Absent
CC 2. Payment of Demands
Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Cortez
Approve Payment of Demands in the amount of$2,993,361.85.
Approved (3 to 0); Allen & Delgado Absent
CC 3. Professional Services Agreement with El Dorado Climbing for the Design, Build, and Installation of a Rock-Climbing Facility as a Component of the Covina Recreation Village Project
Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
Authorize the City Manager to enter into a Professional Services Agreement with El Dorado Climbing with a compensation amount not to exceed $160,000.
Approved (3 to 0); Allen & Delgado Absent
3 CC 4. Resolution CC 2024-51, A Request to Amend the Fiscal Year 2024-2025 Operating Budget to Fund Annexation Services for Stormwater Covina Community Facilities District No. 2022-1 - Stormwater
Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
Adopt Resolution CC 2024-51 amending the operating budget for fiscal year 2024- 2025 to fund Annexation Services for Community Facilities District No. 2022-1 — Stormwater.
Approved (3 to 0); Allen & Delgado Absent
CC 5. Covina Skate Park Project—Project No. P2207—Final Acceptance and Filing Notice of Completion
Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Cortez
1. Accept the work performed by Spohn Ranch, Inc; and
2. Authorize the City Clerk to file a Notice of Completion for the Covina Skate Park Project—Project No. P2207.
Approved (3 to 0); Allen & Delgado Absent
CC 6. Resolution CC 2024-52 to Amend the Fiscal Year 2024/2025 Capital Improvement Program to Increase Funding for the Hollenbeck Park Urban Greening Revitalization Project—Project No. P2403
Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Cortez
Adopt Resolution CC 2024-52 to appropriate $252,800 from available Quimby Fees Fund— Fund Balance to the Hollenbeck Park Urban Greening Revitalization Project (Account No. 2604-3400-55200-P2207) to provide additional project funding necessary to complete the Hollenbeck Park Urban Greening Revitalization Project.
Approved (3 to 0); Allen & Delgado Absent
CC 7. Professional Services Agreement with Robert Half Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Cortez
Approve Professional Services Agreement with Robert Half Approved (3 to 0); Allen & Delgado Absent
CC 8. Covina Skate Park—Purchase and Installation of Solar Lighting Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
1. Approve plans and specifications for new solar lighting equipment at the Covina Skate Park;
4 2. Award a contract for the purchase and installation of solar lighting equipment to Siterep Construction Services, Inc. as the lowest responsive and responsible bidder in the amount of $51,413 and authorize the City Manager to execute the contract; and
3. Adopt Resolution CC 2024-59 to reflect a transfer of$56,413 from the General Fund into the Parks CIP Fund for the purchase and installation of solar lighting equipment at the Covina Skate Park; and
4. Authorize a project contingency amount of $5,000 to cover the cost of unforeseen construction expenses.
Approved (3 to 0); Allen & Delgado Absent
CC 9. FY 2024 Police Department Budget Increase Resulting from the 2021 State Homeland Security Grant Funding Award
Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Cortez
1. Adopt Resolution CC 2024-61 to increase the Police Department's 2024- 25 budget by $85,460 resulting from the 2021 Homeland Security Grant award and
2. Approve the purchase of cyber security equipment and software as well as staff training offered through the reimbursable State of California FY 2021 Homeland Security Grant Program (SHSP) in an amount not to exceed $85,460.
Approved (3 to 0); Allen & Delgado Absent
CC 10. Notice of Termination of Expired Lease Agreement for City-Owned Property at 114 E. Italia Street
Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Cortez
That the City Council receive and file this report.
Approved (3 to 0); Allen & Delgado Absent
CC 11. Designating Certain Officials as Individuals Authorized to Execute Applications and Documents for the Purpose of Obtaining Financial Assistance Under Public Law 93-288 (PL 93-288)
Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
Adopt Resolution CC 2024-58 designating the Mayor, City Manager, or Administrative Services Deputy Director—Finance as authorized agent to execute applications and documents for the purpose of obtaining financial assistance for disaster relief.
Approved (3 to 0); Allen & Delgado Absent
5 CC 12. Award Minor Construction & Maintenance Services Agreement to Air On Time, Co. for HVAC Unit Replacements at the Public Works Yard Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
Award Minor Construction & Maintenance Services Agreement for the Public Works Yard HVAC Replacement to Air On Time, Co. in the amount of$33,200, and authorize the City Manager to execute the agreement.
Approved (3 to 0); Allen & Delgado Absent
CC 13. An Amendment to the Lease Agreement Between the City of Covina and WB COVINA — KI, LLC for Property Located at 602-626 S. Citrus Ave and 128 E. Rowland Ave for Administrative Revisions to the Exhibit A Legal Description of Land
Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Cortez
Amend the Lease Agreement Between the City of Covina and WB COVINA—KI, LLC for Property Located at 602-626 S. Citrus Ave and 128 E. Rowland Ave for Administrative Revisions to the Exhibit A Legal Description of Land.
Approved (3 to 0); Allen & Delgado Absent
CC 14. A Request from WB COVINA — KI, LLC to Approve an Assignment of the Lease Agreement Between the City of Covina as Landlord and WB COVINA — KI, LLC as Tenant for Property Located at 602-626 South Citrus Avenue and 128 East Rowland Street
Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Cortez
Adopt Resolution CC 2024-65, Approving the Assignment of a Lease Agreement Between the City of Covina as Landlord and WB COVINA — KI, LLC as Tenant for Property Located at 602-626 South Citrus Avenue and 128 East Rowland Street to Hang 10, LLC and Authorize the City Manager or his Designee to Execute Necessary Documents.
Approved (3 to 0); Allen & Delgado Absent
CC 15. Covina Recreation Village Project Phase I — West Gymnasium Building - Award of Contract to Perera Construction and Design Inc. for an Amount of $12,112,926
Community Development Director Lee made a presentation regarding updates to the Covina Recreation Village Project including the use of funds, the split phase approach, and projected timeline.
Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Cortez
1. Approve plans and specifications for the Covina Recreation Village Project—West Gymnasium Building Phase I;
6 2. Reject bid protest by AMG& Associates, Inc.;
3. Award the Contract for the Covina Recreation Village Project — West Gymnasium Building Phase Ito Perera Construction and Design Inc. as the lowest responsive bidder in an amount of $12,112,926 and authorize the City Manager to execute the Contract; and
4. Authorize contingency amount of$750,000 for any unforeseen construction expenses.
Approved (3 to 0); Allen & Delgado Absent
CC 16. Resolution CC 2024-63 Requesting to Amend the Fiscal Year 2023-2024 Operating Budget to Adjust for Unanticipated Increases in Plan Check Revenue and Expenditures
Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
Adopt Resolution CC 2024-63.
Approved (3 to 0); Allen & Delgado Absent
CC 17. Approval of Contract for Dell Storage Refresh and Networking with Side Path Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
Approve an agreement with Side Path, allowing the City to execute a contract not to exceed $195,175.68 for Dell storage refresh and networking services.
Approved (3 to 0); Allen & Delgado Absent
CC 18. Request to Cancel the Regular City Council Meeting of August 6,2024 Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
That the City Council consider cancelling the regular scheduled City Council Meeting of August 6, 2024.
Approved (3 to 0); Allen & Delgado Absent
CC 19. Approval of Contract for Increased Bandwidth at City Public Works and Parks and Recreation Between the City of Covina and Frontier Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
Approve an agreement with Frontier, allowing the City to execute a contract for $3,480.00 monthly.
Approved (3 to 0); Allen & Delgado Absent
CC 20. Purchase of Police Equipment
Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
7 1. Adopt Resolution CC 2024-66 Amending the FY 2024-25 Operating Budget to Reflect an Appropriation of$200,000 from Measure CC Fund Balance to be transferred into the general funds for Police Communications Safety Equipment;
2. Approve the purchase of a twenty-four (24) mobile radios and Stancil 911 recording system; and
3. Approve the waiving of competitive bid/purchasing requirements under Municipal Code 2.20.080.
Approved (3 to 0); Allen & Delgado Absent
CC 21. Authorizing the Destruction of Certain City Records Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
Adopt Resolution CC 2024-60 authorizing the destruction of certain City records.
Approved (3 to 0); Allen & Delgado Absent
CC 22. FY 2024-25 Budget Increase from HOST Award Funding Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
1. Adopt Resolution CC 2024-62 increasing the FY 2024-25 Police Department revenue and expenditure budget for accepting HOST funding; and
2. Authorize the City Manager or his designee to sign all related HOST participation documents.
Approved (3 to 0); Allen & Delgado Absent
CC 23. Adoption of Resolution CC 2024-64 endorsing a Public Convenience or Necessity (PCN) for an On-Sale Alcohol in Conjunction with a Bone-fide Eating Establishment(Type 47) License at 230 N Citrus Ave (Bravado) Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Cortez
Endorse a determination of Public Convenience or Necessity ("PCN") to allow Carlos Gomez, applicant representing Bravado, to obtain an On-Site Alcohol Beverage Sales in Conjunction with a Bone-Fide Establishment(Type 47)License.
Approved (3 to 0); Allen & Delgado Absent
CC 24. Consideration to Approve Compensation Rules and Salary Schedules & Amend the City's Classification Plan to Establish a Public Works Manager— Engineering & Capital Improvement Services and Public Works Manager — Environmental and Utility Services
Motion made by: Mayor Pro Tem Linares
Seconded by: Councilmember Cortez
8 Adopt Resolutions CC 2024-70 and CC 2024-69 approving the salary schedules and Compensation Rules between the City of Covina and Mid-Management, Supervisory and Professional, and Confidential and Technical Employees and Executives, Effective July 1, 2024; and adopt Resolution CC 2024-71 to establish and amend the City's Classification plan, and establish job descriptions and salary ranges for Public Works Manager—Engineering & Capital Improvement Services and Public Works Manager — Environmental and Utility Services with the Mid- Management, Supervisory and Professional, and Confidential and Technical Employees (Unaffiliated) Compensation Rules.
Approved (3 to 0); Allen & Delgado Absent
PUBLIC HEARINGS
PH 1. Ordinance 24-08, Approving Zoning Code Amendment (ZCA) to Amend Various Sections of Chapter 17.64 of the Covina Municipal Code and to Find the Proposed ZCA to be Exempt from the Requirements of the California Environmental Quality Act(CEQA)
Mayor King opened the public hearing.
The agenda report and presentation were provided by Planning Consultant Nancy Fong.
There were no public comments.
Mayor King closed the public hearing.
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tern Linares
Waive full reading and introduce Ordinance 24-08 entitled, "An Ordinance of the City Council of the City of Covina, California, Approving Zoning Code Amendment (ZCA) 24-01 by Amending Sections 17.64.060 and 17.64.120 of Chapter 17.64 (Site Plan Review) of Title 17 (Zoning) of the Covina Municipal Code, and Making a Determination of Exemption from the California Environmental Quality Act".
Approved (3 to 0); Allen & Delgado Absent
PH 2. Adopting the City of Covina Development Impact Fee Nexus Study,Adopting a Capital Improvement Program as Part of the Development Impact Fee Study, Adopting a Revised Development Impact Fee Schedule, & Making Determinations under CEQA
Mayor King opened the public hearing.
The agenda report and presentation were provided by Management Analyst Daniella Andrade.
There were no public comments.
Questions and discussion included increased cost of developments, cost for ADUs, calculations of fire fees, and frequency of fee review. 9 Mayor King closed the public hearing.
Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
Adopt Resolution CC 2024-57.
Approved (3 to 0); Allen & Delgado Absent
PH 3. Adopt Resolution Confirming the Engineer's Report Dated June 18,2024 and Ordering the Levying of Assessments on Covina Landscaping District No. 1 for Fiscal Year 2025
Mayor King opened the public hearing.
The agenda report was provided by Environmental Analyst Sandy Costandi.
There were no public comments.
Mayor King closed the public hearing.
Motion made by: Mayor King
Seconded by: Councilmember Cortez
1. Conduct the public hearing and consider all testimony that may be presented; and
2. Adopt Resolution CC 2024-53 confirming the Engineer's Report dated June 18, 2024 and ordering the levying of assessments on the Covina Landscaping District No. 1 for Fiscal Year 2025.
Approved (3 to 0); Allen & Delgado Absent
PH 4. Adopt Resolution Confirming the Engineer's Report Dated June 18,2024 and Ordering the Levying of Assessments on the Covina Lighting District No. 1978-79 for Fiscal Year 2025
Mayor King opened the public hearing.
The agenda report was provided by Environmental Analyst Costandi.
There were no public comments.
Mayor King closed the public hearing.
Motion made by: Councilmember Cortez
Seconded by: Mayor Pro Tem Linares
1. Conduct the public hearing and consider all testimony that may be presented; and
2. Adopt Resolution CC 2024-36 confirming the Engineer's Report dated June 18, 2024 and ordering the levying of assessments on the Covina Lighting District No. 1978-1979 for Fiscal Year 2025.
Approved (3 to 0); Allen & Delgado Absent
10 PH 5. Approving the Engineer's Report for Levying Assessments on Vehicle Parking District No. 1 for FY 2025 and Confirming the Engineer's Report and Ordering the Levying and Collection of Assessments for Vehicle Parking District No. 1 for FY 2025
Mayor King opened the public hearing.
The agenda report was provided by Environmental Analyst Costandi.
In response to an inquiry from Mayor King, Environmental Analyst Costandi informed the City Council that the Downtown Trash Enclosures were paid from a different fund and City Manager Marcarello and Interim Public Works Director Fajardo provided a list of planned improvements for the district.
There were no public comments.
Mayor King closed the public hearing.
Motion made by: Mayor Pro Tern Linares
Seconded by: Councilmember Cortez
1. Conduct the public hearing and consider all testimony that may be presented;
2. Adopt Resolution CC 2024-54 approving the Engineer's Report for levying assessments on the Vehicle Parking District No. 1 for Fiscal Year 2025; and
3. Adopt Resolution CC 2024-55 confirming the Engineer's Report dated June 18, 2024 and ordering the levying and collection of assessments for Vehicle Parking District No. 1 for Fiscal Year 2025.
Approved (3 to 0); Allen & Delgado Absent
ADJOURNMENT
At 8:32 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned in honor and memory of Former Covina Mayor and Police Chaplain Dave Truax to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, August 20, 2024, at 6:30 p.m., for closed session and 7:30 p.m., for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
Fabian Velez, of Deputy City Clerk
John ` . King, Mayor/Chair
11