Regular City Council Joint Meeting - August 20, 2024
CLOSED SESSION - WILL NOT BE HELD
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, Hector Delgado, Mayor Pro Tem/Vice Chair Victor Linares, and Mayor/Chair John C. King
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Cortez.
INVOCATION
Given by Police Chaplain Chuck Cannizzaro
PUBLIC COMMENTS
To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Those wishing to speak on a
LISTED AGENDA ITEM
will be heard when that item is addressed. Those wishing to speak on an item
NOT ON THE AGENDA
will be heard at this time. State Law prohibits the Council/Agency/Authority Members from taking action on any item not on the agenda. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.
CITY MANAGER COMMENTS
CONSENT CALENDAR PUBLIC COMMENTS
The public is invited to comment on Consent Calendar items only at this time. To address the Council/Agency/Authority please complete a yellow speaker request card located at the entrance and give it to the City Clerk. Your name will be called when it is your turn to speak. Individual speakers are limited to five minutes each, unless, for good cause, the Mayor/Chairperson amends the time limit.
CONSENT CALENDAR
All matters listed under consent calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the consent calendar for discussion.
CC 1. Minutes
1. 2024 07 16 Minutes Special CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the July 16, 2024, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 2. Minutes
1. 2024 07 16 Minutes Special CC 2 - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the July 16, 2024, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 3. Minutes
1. 2024 07 16 Minutes CC - DRAFT.pdf
Staff Recommendation:
Approve the Minutes of the July 16, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
CC 4. Payment of Demands
1. Payment of Demands June 28, 2024 - August 1, 2024.pdf
2. Check Register June 28, 2024 - August 1, 2024.pdf
Staff Recommendation:
Approve Payment of Demands in the amount of $11,963,283.38.
CC 5. City of Covina Investment Report for Month Ended June 30, 2024
1. City of Covina Investment Report for the Month Ended June 30, 2024.pdf
2. City of Covina Investment Report for the Month Ended June 30, 2024(1).pdf Staff Recommendation:
Receive and File.
CC 6. Frontage Median Bioswale Installation Project – Project No. P2502 – Award of Contract to Siterep Construction Services, Inc. in the Amount of $174,010
1. Frontage Median Bioswale Installation Project - Award of Contract.pdf
2. Attachment A - Bid Analysis Frontage Median Bioswale Installation Project.pdf
3. Attachment B - Bid Proposal Siterep Construction Services, Inc.pdf
4. Attachment C - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT - Frontage Median Bioswale Installation Project.pdf
5. Attachment D - PSA CEJ Engineers.pdf
Staff Recommendation:
Approve plans and specifications for the Frontage Median Bioswale Installation Project; Award a contract for the Frontage Median Bioswale Installation Project – Project P2502 to Siterep Construction Services, Inc. as the lowest responsive and responsible bidder in the amount of $174,010 and authorize the City Manager to execute the contract; Award a Professional Services Agreement to CEJ Engineers, Inc for $24,960 for Construction Management & Inspection Services and authorize the City Manager to execute the contract; and Authorize a project contingency amount of $17,401 to cover the cost of unforeseen construction expenses.
CC 7. Tactical Entry Vest Replacement
1. SRT Vests.pdf
Staff Recommendation:
Approve the Purchase of Tactical Vest in the amount of $64,403; and Approve the waiving of competitive bid/purchasing requirements under Municipal Code 2.20.080.
CC 8. Traffic Signal Installation Project – 4th Avenue and Badillo Street – Project No. T2501 – Award of Contract to PTM General Engineering Services, Inc. for an Amount of $746,046
1. Traffic Signal Installation Project - 4th Ave and Badillo Street - Award.pdf
2. Attachment A - CONSTRUCTION CONTRACT - PTM General Engineering Services, Inc.pdf
3. Attachment B - Bid Proposal PTM General Engineering Services, Inc.pdf
4. Attachment C - PROFESSIONAL SERVICES AGREEMENT Siterep Construction Services, Inc - TS 4th Ave and Badillo St.pdf Staff Recommendation:
Approve plans and specifications for the Traffic Signal Installation Project – 4th Avenue and Badillo Street – Project No. T2501; Award a contract for the Traffic Signal Installation Project – 4th Avenue and Badillo Street – Project No. T2501 to PTM General Engineering Services, Inc. as the lowest responsive and responsible bidder in an amount of $746,046 and authorize the City Manager to execute the contract; Authorize project contingency amount of $75,000 for any unforeseen construction expenses; and Approve a Professional Services Agreement (PSA) between the City of Covina and Siterep, Inc for Construction Management and Inspection Services and authorize the City Manager to execute the PSA.
CC 9. Adoption of Ordinance 24-08
1. Ord 24-08 Adoption.pdf
2. Ordinance 24-08.pdf
Staff Recommendation:
Adopt Ordinance 24-08 entitled, “An Ordinance of the City Council of the City of Covina, California, Approving Zoning Code Amendment (ZCA) 24-01 by Amending Sections 17.64.060 and 17.64.120 of Chapter 17.64 (Site Plan Review) of Title 17 (Zoning) of the Covina Municipal Code, and Making a Determination of Exemption from the California Environmental Quality Act”.
CC 10. Restaurant Lease Agreement – 114 E. Italia Street
1. Resturant Lease Agreement.pdf
2. Attachment A - Draft Lease Agreement.pdf
Staff Recommendation:
That the City Council:
Approve a lease agreement with Union Restaurant Group for the operation of a restaurant at 114 E. Italia Street; and Authorize the City Manager to execute the agreement.
CC 11. Covina Park Improvements Project – Project No. P2005 – Award of Contract to Gentry Brothers, Inc. in the Amount of $149,500
1. Covina Park Improvements Project - Project No. P2005 - Award of Contract - Parking Lot Paving, Alleyway, and Parking Stalls.pdf
2. Attachment A - CONSTRUCTION CONTRACT - Gentry Bros, Inc.pdf
3. Attachment B - Bid Proposal Gentry Brothers, Inc.pdf Staff Recommendation:
Award a contract for the Covina Park Improvement Project – Project No. P2005 to Gentry Brothers, Inc. as the lowest responsive bidder in the amount of $149,500 and authorize the City Manager to execute the contract; and Authorize a project contingency amount of $15,000 to cover the cost of unforeseen construction expenses.
CC 12. Department of Public Works – Water Division – Purchase Agreement for (1) 2024 Ford Super Duty F-250 Truck
1. Water Division - Truck Purchase FY 24-25.pdf
2. Attachment A - National Auto Fleet Group Quote.pdf
Staff Recommendation:
Authorize the City Manager to execute a Purchase Agreement with National Auto Fleet Group for the purchase of one (1) 2024 Ford Super Duty F-250 Truck in an amount not-to-exceed $75,000.
CC 13. City-Wide Alleyway Resurfacing Project – Project No. P2501 – Award of Contract to FS Contractors, Inc. in the Amount of $60,000
1. City-Wide Alleyway Resurfacing Project - Award of Contract.pdf
2. Attachment A - Bid Analysis City-Wide Alleyway Resurfacing Project.pdf
3. Attachment B - MINOR CONSTRUCTION AND MAINTENANCE AGREEMENT City-Wide Alleyway Resurfacing Project.pdf
4. Attachment C - PSA CEJ Engineers.pdf
Staff Recommendation:
Approve plans and specifications for the City-Wide Alleyway Resurfacing Project – Project No. P2501; Award a contract for the City-Wide Alleyway Resurfacing Project – Project No. P2501 to FS Contractors, Inc. as the lowest responsive and responsible bidder in the amount of $60,000 and authorize the City Manager to execute the contract; Award a Professional Services Agreement (PSA) between the City of Covina and CEJ Engineers, Inc. in an Amount not-to-exceed $24,080 for Construction Management and Inspection Services and authorize the City Manager to execute the contract; and Authorize a project contingency amount of $6,000 (approximately 10%) to cover the cost of unforeseen construction expenses.
CC 14. Street Residential Resurfacing Project – Project No. P2405 – Final Acceptance and Filing Notice of Completion
1. Street Residential Resurfacing Project – Project No P2405 – NOC.pdf
2. Attachment A - Notice of Completion.pdf
Staff Recommendation:
Accept the work performed by Gentry Brothers, Inc; and
Authorize the City Clerk to file a Notice of Completion for the Street Residential Resurfacing Project – Project No. P2405.
CC 15. Amendment No. 1 to the Maintenance Agreement and Software License Agreement Between the City of Covina and Aclara Technologies LLC
1. First Amendment to Aclara Agreement.pdf
2. Attachment A - Amendment No. 1 to Maintenace Agreement.pdf
3. Attachment B - Amendment No. 1 to Software License Agreement.pdf
4. Attachment C - MTU Mobile Programmer Quote.pdf
5. Attachment D - Resolution CC 2024-73.pdf
Staff Recommendation:
Authorize the City Manager to Execute Amendment No. 1 to the Maintenance Agreement and Software License Agreement between the City of Covina and Aclara Technologies LLC
CC 16. Resolution CC 2024-72 Accepting an Easement and Offer of Dedication for Public Purposes Associated with the Development of Property at 244 E. College Street
1. Alley Dedication 244 E College Street.pdf
2. Attachment A - Resolution CC 2024-72.pdf
3. Attachment B - Location Map.pdf
4. Attachment C - Street Deed.pdf
Staff Recommendation:
Adopt Resolution CC 2024-72 accepting an easement and offer of dedication for public purposes associated with the development of property at 244 E. College Street.
CC 17. Request to Amend the City’s Classification Plan and Reorganize the Administrative Services Department and City Clerk’s Office
1. Reorganization of the Administrative Services Department.pdf
2. Attachment A - Resolution CC 2024-80.pdf
Staff Recommendation:
That the City Council adopt Resolution CC 2024-80 to establish and amend the City’s Classification Plan and establish job descriptions and salary ranges for the classifications of Director of Finance, Human Resources Manager and Deputy City Clerk/Records Manager within the Unaffiliated and Executive Compensation Rules.
CC 18. Resolutions Relating to the Annexation of Territory to CFD 2007-1, Declaring Intention to Authorize Annexation, Adopting Boundary Map, & Setting the Public Hearing Date for October 15, 2024 (831 N. Sunflower Avenue, Covina/Annexation 34)
1. Intent to Authorize Annexation 34 for CFD 2007-01.pdf
2. Attachment A - Resolution CC 2024-76.pdf
3. Attachment B - Resolution CC 2024-77.pdf
Staff Recommendation:
Adopt City Resolution CC 2024-76, declaring intention to authorize the annexation of territory to Community Facilities District (CFD) No. 2007-1 (Public Services); and Adopt City Resolution CC 2024-77, adopting boundary map showing territory proposed to be annexed in the future to Community Facilities District No. 2007-1 (Public Services).
CC 19. Upholding & Sustaining the City of Covina Cannabis Evaluation Committee’s Decision to Reject OTC Covina LLC’s Proposal as Non-responsive and Ineligible to Continue in Cannabis Business RFP Evaluation Process and Finding the Action Exempt from CEQA
1. Cannabis RFP Rejection - OTC.pdf
2. Attachment A - Resolution CC 2024-74.pdf
Staff Recommendation:
That the City Council adopt Resolution CC 2024-74 upholding and sustaining the City of Covina Cannabis Evaluation Committee’s decision to reject OTC Covina LLC’s proposal as non-responsive and ineligible to continue in Cannabis Business RFP evaluation process and finding the action exempt from the California Environmental Quality Act (CEQA).
CC 20. Sustaining the City of Covina Cannabis Evaluation Committee's Decision to Reject Infinity Assets Covina LLC's Proposal as Non-responsive and Ineligible to Continue in Cannabis Business Evaluation RFP and Finding the Action Exempt from CEQA
1. Cannabis RFP Rejection - Infinity Assets.pdf
2. Attachment A - Resolution CC 2024-75.pdf
Staff Recommendation:
That the City Council adopt Resolution CC 2024-75 upholding and sustaining the City of Covina Cannabis Evaluation Committee’s decision to reject Element 7/Infinity Assets Covina LLC’s proposal as non-responsive and ineligible to continue in Cannabis Business RFP evaluation process and finding the action exempt from the California Environmental Quality Act (CEQA).
CC 21. Amending Designated Authorized Signers on City’s Various City & Successor Agency Accounts & Authorizing Investment of City & Successor Agency Monies in the LAIF & Designating Officers Authorized to Order the Deposit or Withdrawal of Monies in LAIF
1. Amendment to Designate Authorized Signers on the City’s Various Accounts with BMO Bank and LAIF.pdf
2. Attachment A - Resolution CC 2024-78.pdf
3. Attachment B - Resolution SA 2024-03.pdf
4. Attachment C - Resolution CC 2024-79.pdf
5. Attachment D - Resolution SA 2024-04.pdf
Staff Recommendation:
Adopt Resolution CC 2024-78 and Successor Agency Resolution SA 2024-03, Resolutions of the City Council of the City of Covina for an Amendment to Designate Authorized Signers on the City’s Various City and Successor Agency Accounts with BMO Bank, effective August 20, 2024; and Adopt City of Covina Resolution CC 2024-79 and Successor Agency Resolution SA 2024-04 Authorizing Investment of Monies in the Local Agency Investment Fund (LAIF) and Designating Officers Authorized to Order the Deposit or Withdrawal of Monies in LAIF, effective August 20, 2024.
CONTINUED PUBLIC HEARINGS
CPH 1. Continued Public Hearing for Entitlement Applications for a Proposed Avid Hotel Development at 578 N. Azusa Avenue
1. Continued Public Hearing for City Council Adoption of Avid Hotel Development for property located at 578 N. Azusa Avenue.pdf
2. Attachment 1 (Notices).pdf
3. Attachment 2 - June 18, 2024 CC SR.pdf
4. Attachment 3 (Part 2).pdf
5. Attachment 3 - Planning Materials.pdf
6. Attachment 4 - Plans.pdf
7. Attachment 5 - Resos_Ord.pdf
8. Attachment 5A Resolution CC 2024-40.pdf
9. Attachment 5B Ordinance 24-07.pdf
10. Attachment 5C Resolution CC 2024-41.pdf
11. Attachment 5D Resolution CC 2024-42.pdf
Staff Recommendation:
City Council approval of Initial Study/Mitigated Negative Declaration (IS/MND) with Mitigation Monitoring and Reporting Programs (MMRPs) as adequately prepared in accordance with the California Environmental Quality Act (CEQA), Planned Community Development (PCD)21-2, Tentative Parcel Map No. 84397, Conditional Use Permit (CUP)21-29, and Site Plan Review (SPR)21-160, to allow for the development of a hotel use and alley relocation, for the property located at 578 N. Azusa Avenue (APNs 8432-006-015 and 8432-006-017).
ADJOURNMENT
The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for September 3, 2024, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.