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CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA REDEVELOPMENT
AGENCY/COVINA PUBLIC FINANCING AUTHORITY/COVINA HOUSING
AUTHORITY JOINT MEETING
MINUTES
August 20, 2024, 7:30 p.m.
125 E. College Street, Covina, California
Council Chamber of City Hall
Councilmembers Present: Councilmember Walter Allen, III Councilmember Patricia Cortez
Councilmember Hector Delgado
Mayor Pro Tem/Vice-Chair Victor Linares
Mayor/Chair John C. King
Staff Present: City Clerk Drew Aleman(Elected Member) City Manager Chris Marcarello
City Attorney Candice K. Lee
Police Chief David Povero
Community Development Director Brian Lee
Parks & Recreation/Library Services Director Lisa Evans Interim Public Works Director Rafael Fajardo
Deputy City Manager Angel Carrillo
Chief Deputy City Clerk Fabian Velez
Staff Absent: City Treasurer Neil Polzin (Elected Member) Administrative Services Director Anita Agramonte
1 CLOSED SESSION
CLOSED SESSION -WAS NOT HELD
JOINT MEETING—OPEN SESSION 7:30 PM
CALL TO ORDER
Mayor King called the Council/Agency/Authority meeting to order at 7:34 p.m. with all Councilmembers present.
ROLL CALL
PLEDGE OF ALLEGIANCE
Led by Councilmember Cortez.
INVOCATION
Given by Police Chaplain Chuck Cannizzaro.
PUBLIC COMMENTS
Resident Gus Duran highlighted three concerns he had for the City Council: the length of time taken to complete the construction of the apartment complex on Orange Street, the debris left overnight as a result of the Farmers' Market, and safety concerns regarding the intersection of San Bernardino Rd. and Citrus Ave.
Resident George (last name not provided) commented regarding the public comment cards.
COUNCIL/AGENCY/AUTHORITY COMMENTS
Councilmember Allen commented on his attendance of the Charter Oak High School convocation on behalf of the City. He also gave a shout out to the Public Works staff for the continued enforcement regarding unpermitted vendors. Councilmember Allen also spoke about his attendance of Former Mayor and Police Chaplain Dave Truax's funeral and thanked him and his family for the good work they have done throughout the community.
Councilmember Delgado thanked Police Chief Povero and his staff for the enforcement of overnight street parking rules.
Mayor King also commented on his attendance at Former Mayor and Police Chaplain Truax's and Former teacher George Fuller's memorial services. He noted his interactions with both and wished their families peace and blessings. He also commented on his attendance of the Covina High School convocation.
Mayor King highlighted items on the Consent Calendar including: the installation of storm water bioswales, a new traffic signal at the intersection of Fourth and Badillo that will be paid for by grant funding, street and alleyway improvements, improvements being made to Covina Park, the use of grant funding to replace SRT tactical safety equipment for the Covina Police Department, and a restaurant lease agreement for City owned property at 114 E. Italia St. He also invited the community to attend the ground breaking ceremony for the Covina Recreation Village, taking place on September 17, 2024 at 4:30 p.m.
2 CITY MANAGER COMMENTS
City Manager Marcarello noted that Consent Calendar Item CC 17 relates to the reorganization of the Administrative Services Department to reestablish the Finance Department and reorganization the Human Resources Department under the Administration Department. He also stated that this will include the reestablishment of the Director of Finance position and, pursuant to SB 1436, the compensation will remain unchanged at the monthly salary ceiling of$17,570.
CONSENT CALENDAR PUBLIC COMMENTS
There were no public comments.
CONSENT CALENDAR
Mayor King requested item CC 10 be pulled for separate consideration and Councilmember Cortez requested items CC 6 and 13 be pulled for separate consideration.
CC 1. Minutes
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tern Linares
Approve the Minutes of the July 16, 2024, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (5 to 0)
CC 2. Minutes
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tern Linares
Approve the Minutes of the July 16, 2024, Special Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (5 to 0)
CC 3. Minutes
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tem Linares
Approve the Minutes of the July 16, 2024, Regular Meeting of the City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Housing Authority.
Approved (5 to 0)
CC 4. Payment of Demands
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tern Linares
Approve Payment of Demands in the amount of$11,963,283.38.
Approved (5 to 0)
3 CC 5. City of Covina Investment Report for Month Ended June 30,2024 Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tern Linares
Receive and File.
Approved (5 to 0)
CC 6. Frontage Median Bioswale Installation Project— Project No. P2502 —Award of Contract to Siterep Construction Services, Inc. in the Amount of$174,010 Councilmember Cortez recused herself from Consent Calendar items CC6&CC13 pursuant to SB 1439.
Motion made by: Councilmember Allen
Seconded by: Councilmember Delgado
1. Approve plans and specifications for the Frontage Median Bioswale Installation Project;
2. Award a contract for the Frontage Median Bioswale Installation Project — Project P2502 to Siterep Construction Services, Inc. as the lowest responsive and responsible bidder in the amount of$174,010 and authorize the City Manager to execute the contract;
3. Award a Professional Services Agreement to CEJ Engineers, Inc for $24,960 for Construction Management&Inspection Services and authorize the City Manager to execute the contract; and
4. Authorize a project contingency amount of $17,401 to cover the cost of unforeseen construction expenses.
Approved (4 to 0); Cortez Abstain
CC 7. Tactical Entry Vest Replacement
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tem Linares
1. Approve the Purchase of Tactical Vest in the amount of$64,403; and
2. Approve the waiving of competitive bid/purchasing requirements under Municipal Code 2.20.080.
Approved (5 to 0)
CC 8. Traffic Signal Installation Project— 4th Avenue and Badillo Street— Project No. T2501 — Award of Contract to PTM General Engineering Services, Inc. for an Amount of$746,046
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tern Linares
1. Approve plans and specifications for the Traffic Signal Installation Project —4th Avenue and Badillo Street—Project No. T2501;
2. Award a contract for the Traffic Signal Installation Project — 4th Avenue and Badillo Street — Project No. T2501 to PTM General Engineering 4 Services, Inc. as the lowest responsive and responsible bidder in an amount of$746,046 and authorize the City Manager to execute the contract;
3. Authorize project contingency amount of $75,000 for any unforeseen construction expenses; and
4. Approve a Professional Services Agreement (PSA) between the City of Covina and Siterep, Inc for Construction Management and Inspection Services and authorize the City Manager to execute the PSA.
Approved (5 to 0)
CC 9. Adoption of Ordinance 24-08
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tern Linares
Adopt Ordinance 24-08 entitled, "An Ordinance of the City Council of the City of Covina, California, Approving Zoning Code Amendment (ZCA) 24-01 by Amending Sections 17.64.060 and 17.64.120 of Chapter 17.64 (Site Plan Review) of Title 17 (Zoning) of the Covina Municipal Code, and Making a Determination of Exemption from the California Environmental Quality Act".
Approved (5 to 0)
CC 10. Restaurant Lease Agreement— 114 E. Italia Street City Manager Marcarello introduced Marie Petulla, Restaurateur, Proprietor of Union Restaurant Group, LLC. Ms. Petulla introduced herself to the community and provided information on her new restaurant Rosalie and what drew her to the City of Covina. Councilmember Allen and Councilmember Cortez thanked Ms.
Petulla for introducing herself and stated their excitement for the restaurant opening.
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tem Linares
That the City Council:
1. Approve a lease agreement with Union Restaurant Group for the operation of a restaurant at 114 E. Italia Street; and
2. Authorize the City Manager to execute the agreement.
Approved (5 to 0)
CC 11. Covina Park Improvements Project—Project No. P2005—Award of Contract to Gentry Brothers,Inc. in the Amount of$149,500
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tem Linares
1. Award a contract for the Covina Park Improvement Project— Project No.
P2005 to Gentry Brothers, Inc. as the lowest responsive bidder in the amount of$149,500 and authorize the City Manager to execute the contract; and
5 2. Authorize a project contingency amount of $15,000 to cover the cost of unforeseen construction expenses.
Approved (5 to 0)
CC 12. Department of Public Works—Water Division—Purchase Agreement for(1) 2024 Ford Super Duty F-250 Truck
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tem Linares
Authorize the City Manager to execute a Purchase Agreement with National Auto Fleet Group for the purchase of one (1) 2024 Ford Super Duty F-250 Truck in an amount not-to-exceed $75,000.
Approved (5 to 0)
CC 13. City-Wide Alleyway Resurfacing Project—Project No. P2501 —Award of Contract to FS Contractors, Inc. in the Amount of$60,000 Councilmember Cortez recused herself from Consent Calendar items CC6&CC 13 pursuant to SB 1439.
Motion made by: Councilmember Allen
Seconded by: Councilmember Delgado
1. Approve plans and specifications for the City-Wide Alleyway Resurfacing Project—Project No. P2501;
2. Award a contract for the City-Wide Alleyway Resurfacing Project—Project No. P2501 to FS Contractors, Inc. as the lowest responsive and responsible bidder in the amount of$60,000 and authorize the City Manager to execute the contract;
3. Award a Professional Services Agreement (PSA) between the City of Covina and CEJ Engineers, Inc. in an Amount not-to-exceed $24,080 for Construction Management and Inspection Services and authorize the City Manager to execute the contract; and
4. Authorize a project contingency amount of$6,000 (approximately 10%)to cover the cost of unforeseen construction expenses.
Approved (4 to 0); Cortez Abstain
CC 14. Street Residential Resurfacing Project—Project No.P2405—Final Acceptance and Filing Notice of Completion
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tern Linares
1. Accept the work performed by Gentry Brothers, Inc; and
2. Authorize the City Clerk to file a Notice of Completion for the Street Residential Resurfacing Project—Project No. P2405.
Approved (5 to 0)
6 CC 15. Amendment No. 1 to the Maintenance Agreement and Software License Agreement Between the City of Covina and Aclara Technologies LLC Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tern Linares
Authorize the City Manager to Execute Amendment No. 1 to the Maintenance Agreement and Software License Agreement between the City of Covina and Aclara Technologies LLC
Approved (5 to 0)
CC 16. Resolution CC 2024-72 Accepting an Easement and Offer of Dedication for Public Purposes Associated with the Development of Property at 244 E.
College Street
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tem Linares
Adopt Resolution CC 2024-72 accepting an easement and offer of dedication for public purposes associated with the development of property at 244 E. College Street.
Approved (5 to 0)
CC 17. Request to Amend the City's Classification Plan and Reorganize the Administrative Services Department and City Clerk's Office Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tern Linares
That the City Council adopt Resolution CC 2024-80 to establish and amend the City's Classification Plan and establish job descriptions and salary ranges for the classifications of Director of Finance,Human Resources Manager and Deputy City Clerk/Records Manager within the Unaffiliated and Executive Compensation Rules.
Approved (5 to 0)
CC 18. Resolutions Relating to the Annexation of Territory to CFD 2007-1,Declaring Intention to Authorize Annexation, Adopting Boundary Map, & Setting the Public Hearing Date for October 15, 2024 (831 N. Sunflower Avenue, Covina/Annexation 34)
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tern Linares
1. Adopt City Resolution CC 2024-76, declaring intention to authorize the annexation of territory to Community Facilities District (CFD)No. 2007-1 (Public Services); and
2. Adopt City Resolution CC 2024-77, adopting boundary map showing territory proposed to be annexed in the future to Community Facilities District No. 2007-1 (Public Services).
Approved (5 to 0)
7 CC 19. Upholding& Sustaining the City of Covina Cannabis Evaluation Committee's Decision to Reject OTC Covina LLC's Proposal as Non-responsive and Ineligible to Continue in Cannabis Business RFP Evaluation Process and Finding the Action Exempt from CEQA
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tern Linares
That the City Council adopt Resolution CC 2024-74 upholding and sustaining the City of Covina Cannabis Evaluation Committee's decision to reject OTC Covina LLC's proposal as non-responsive and ineligible to continue in Cannabis Business RFP evaluation process and finding the action exempt from the California Environmental Quality Act (CEQA).
Approved (5 to 0)
CC 20. Sustaining the City of Covina Cannabis Evaluation Committee's Decision to Reject Infinity Assets Covina LLC's Proposal as Non-responsive and Ineligible to Continue in Cannabis Business Evaluation RFP and Finding the Action Exempt from CEQA
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tem Linares
That the City Council adopt Resolution CC 2024-75 upholding and sustaining the City of Covina Cannabis Evaluation Committee's decision to reject Element 7/Infinity Assets Covina LLC's proposal as non-responsive and ineligible to continue in Cannabis Business RFP evaluation process and finding the action exempt from the California Environmental Quality Act (CEQA).
Approved (5 to 0)
CC 21. Amending Designated Authorized Signers on City's Various City& Successor Agency Accounts & Authorizing Investment of City & Successor Agency Monies in the LAIF & Designating Officers Authorized to Order the Deposit or Withdrawal of Monies in LAIF
Motion made by: Councilmember Delgado
Seconded by: Mayor Pro Tern Linares
1. Adopt Resolution CC 2024-78 and Successor Agency Resolution SA 2024- 03,Resolutions of the City Council of the City of Covina for an Amendment to Designate Authorized Signers on the City's Various City and Successor Agency Accounts with BMO Bank, effective August 20, 2024; and
2. Adopt City of Covina Resolution CC 2024-79 and Successor Agency Resolution SA 2024-04 Authorizing Investment of Monies in the Local Agency Investment Fund (LAIF) and Designating Officers Authorized to Order the Deposit or Withdrawal of Monies in LAIF, effective August 20, 2024.
Approved (5 to 0)
8 PRESENTATION
Chiari Malformation Awareness Month
Neika Montes provided information on Chiari Malformation, gave insight on living with the condition, and what she has been able to accomplish while advocating for increased awareness around the condition including a children's book.
Mayor King presented a proclamation declaring September as Chiari Malformation Awareness Month.
CONTINUED PUBLIC HEARINGS
CPH 1. Continued Public Hearing for Entitlement Applications for a Proposed Avid Hotel Development at 578 N. Azusa Avenue
The agenda report was provided by Planning Manager Mercy Lugo with additional input from Applicant Raj Patel.
Public comments were received from Thomas Salinas,George,Aram Alajajian,Raj Patel, Susan Zermeno, and Angelique Juarez and topics included history of the Vanlee Hotel, issues with homeless, how and when notification of the community meeting and public hearing were sent,parking concerns,assurance that the property will not be sold to another owner, selling of a hotel in a different city by the applicant, the need for a hotel in the area, proximity to residential zones, traffic concerns, the proximity of a high school, the need to amend regulation, and noise concerns.
Mayor King closed the public hearing.
Discussion from the City Council included thanking residents for attending and making their voice heard,the need for the hotel from local hospitals and businesses, changes to economic structures in the City, similar projects in comparable communities, assurance of safety measures,the visiting the project site and similar hotels in the region, and the evolving status of Covina as a destination and leader in the region.
Motion made by: Councilmember Allen
Seconded by: Councilmember Delgado
City Council approval of Initial Study/Mitigated Negative Declaration (IS/MND) with Mitigation Monitoring and Reporting Programs (MMRPs) as adequately prepared in accordance with the California Environmental Quality Act (CEQA), Planned Community Development (PCD) 21-2, Tentative Parcel Map No. 84397, Conditional Use Permit(CUP)21-29, and Site Plan Review(SPR)21-160,to allow for the development of a hotel use and alley relocation, for the property located at 578 N. Azusa Avenue (APNs 8432-006-015 and 8432-006-017).
Approved (5 to 0)
9 ADJOURNMENT
At 9:05 p.m., the Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority adjourned to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, September 3, 2024, at 6:30 p.m.,for closed session and 7:30 p.m.,for open session in the Council Chamber located inside of City Hall, 125 East College Street, Covina, California, 91723.
Fabian le e De uty City Clerk s
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C. King, Mayor/Chair
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